Brother DCP-540CN User Guide

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Page 1

USER’S GUIDE

DCP-330C DCP-540CN

Page 2

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-330C and DCP-540CN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/

Page 3

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;

 may support an insurance claim by you in the event of product loss covered by insurance; and,

 will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Digital Copier needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows

only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

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Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages)

Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages)

Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages)

Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages)

Premium Glossy Photo Paper (Letter size / 20 sheets)

Premium Glossy Photo Paper (4"×6" size / 20 sheets)

Matte Inkjet Paper (Letter size / 25 sheets)

Inkjet Plain Paper (Letter size / 250 sheets)

User's Guide LP3289001 (English for USA and Canada)

BP61GLL

BP61GLP

BP60ML (USA only)

BP60PL (USA only)

LP3289002 (French for Canada)

Available in the USA and from November 2006 in Canada.

Page 5

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

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Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 MFC and DCP and 1-800-276-7746 Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

if you first reported the problem

-brand parts and

for Fax,

for

Page 7

Brother® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of

sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother.

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and only statement of Brother's obligations to

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother's

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship this Product.

Retain your original

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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

Page 9

Section I General

1 General Information

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................2

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

LCD display screen .........................................................................................8

Basic Operations .............................................................................................8

Status LED indications ....................................................................................9

Printing Reports...............................................................................................9

2 Loading documents and paper

Loading documents .............................................................................................10

Using the ADF (DCP-540CN only) ................................................................10

Using the scanner glass ................................................................................11

Scannable area .............................................................................................11

Acceptable paper and other media......................................................................12

Recommended media ...................................................................................12

Handling and using media .............................................................................12

Choosing the right media...............................................................................14

Loading paper and other media...........................................................................16

Loading envelopes and post cards................................................................18

Loading photo paper...................................................................................... 20

Removing small printouts from the machine .................................................21

Printable Area................................................................................................22

) .........................................................5

3 General setup

Paper settings......................................................................................................23

Paper Type ....................................................................................................23

Paper Size .....................................................................................................23

LCD display .........................................................................................................24

LCD Contrast.................................................................................................24

Setting the backlight brightness.....................................................................24

Setting the Dim Timer for the backlight ........................................................25

Setting the Off Timer .....................................................................................25

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Section II Copy

4 Making copies

How to copy .........................................................................................................28

Making a single copy.....................................................................................28

Making multiple copies ..................................................................................28

Stop copying..................................................................................................28

Copy options........................................................................................................28

Changing and quality .....................................................................................29

Enlarging or reducing the image copied ........................................................29

Making N in 1 copies or a poster (page layout) ............................................30

Sorting copies using the ADF (DCP-540CN only) .........................................31

Adjusting Brightness, Contrast and Color......................................................31

Paper options ................................................................................................32

Setting your changes as new default.............................................................33

Restoring all the settings to factory settings..................................................33

Section III Walk-up Photo Printing

5 PhotoCapture Center

PhotoCapture Center® Operations ......................................................................36

Printing from a media card without a PC .......................................................36

Scanning to a media card without a PC ........................................................36

Using PhotoCapture Center

Using media cards.........................................................................................36

Media card folder structure............................................................................37

Getting started .....................................................................................................37

Entering PhotoCapture mode ........................................................................38

Print Images.........................................................................................................38

View Photo(s) ................................................................................................38

Print Index (Thumbnails) ...............................................................................39

Print All Photos..............................................................................................39

Print Photos ...................................................................................................40

DPOF printing................................................................................................40

PhotoCapture Center

Print Quality ...................................................................................................42

Paper options ................................................................................................42

Adjusting Brightness, Contrast and Color......................................................43

Cropping ........................................................................................................44

Borderless printing.........................................................................................44

Setting your changes as new default.............................................................44

Restoring all the settings to factory settings..................................................44

Scan to Card .......................................................................................................45

Entering Scan mode ......................................................................................45

How to scan to card.......................................................................................45

Understanding the Error Messages .....................................................................46

from your computer ........................................36

print settings ...................................................................41

viii

Page 11

6PictBridge

Before Using PictBridge.......................................................................................47

PictBridge requirements ................................................................................47

Using PictBridge ..................................................................................................47

Setting your digital camera............................................................................47

Printing Images....................................................................................................48

DPOF printing................................................................................................48

Understanding the Error Messages .....................................................................49

Section IV Software

7 Software and Network features

Section V Appendixes

A Safety and Legal

Choosing a location.............................................................................................54

To use the machine safely.............................................................................55

Important safety instructions..........................................................................58

Federal Communications Commission (FCC) Declaration of Conformity

(USA only).................................................................................................60

Industry Canada Compliance Statement (Canada only) ...............................61

LAN connection (DCP-540CN only) ..............................................................61

Legal limitations for copying ..........................................................................61

Trademarks ...................................................................................................62

B Troubleshooting and Routine Maintenance

Troubleshooting .................................................................................................. 63

If you are having difficulty with your machine................................................63

Error messages ...................................................................................................67

Document jam (DCP-540CN only) ................................................................69

Printer jam or paper jam ................................................................................70

Routine maintenance...........................................................................................72

Replacing the ink cartridges ..........................................................................72

Cleaning the outside of the machine .............................................................74

Cleaning the scanner.....................................................................................75

Cleaning the machine printer platen..............................................................75

Cleaning the paper pick-up roller...................................................................76

Cleaning the print head .................................................................................76

Checking the print quality ..............................................................................77

Checking the print alignment.........................................................................78

Checking the ink volume ...............................................................................78

Machine Information ............................................................................................79

Checking the serial number...........................................................................79

Packing and shipping the machine ......................................................................79

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C Menu and Features

On-screen programming ......................................................................................81

Menu table.....................................................................................................81

Menu keys ...........................................................................................................81

Menu table.....................................................................................................82

D Specifications

General................................................................................................................89

Print media...........................................................................................................91

Copy ....................................................................................................................92

PhotoCapture Center

PictBridge ...........................................................................................................94

Scanner ...............................................................................................................94

Printer ..................................................................................................................95

Interfaces .............................................................................................................95

Computer requirements.......................................................................................96

Consumable items ...............................................................................................97

Network (LAN) (DCP-540CN only) ......................................................................98

E Glossary

FIndex

.........................................................................................93

Page 13

Section I

General I

General Information 2 Loading documents and paper 10 General setup 23

Page 14

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the

Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use advanced features of Printer, Scanner and Network (DCP-540CN only). When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the programs group, and then select User’s Guide.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

Page 15

General Information

c If the language screen appears, click

your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows

program from the root directory of the Brother CD-ROM.

Explorer to run the setup.exe

d Click User’s Guide to view the

Software User’s Guide and Network User’s Guide in HTML format.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Windows Professional and Windows

 ControlCenter3

(For Windows Professional and Windows

 Network Scanning

(DCP-540CN only)

PaperPort

 The complete ScanSoft® PaperPort® SE

with OCR User's Guide can be viewed from the Help selection in the ScanSoft PaperPort

98/98SE/Me/2000

XP)

98/98SE/Me/2000

XP)

SE with OCR User’s Guide

SE with OCR application.

Page 16

Chapter 1

Viewing Documentation (For Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the

Software User’s Guide and Network User’s Guide in HTML format.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Mac OS

 ControlCenter2

(For Mac OS

 Network Scanning

(For Mac OS (DCP-540CN only)

Presto!

 The complete Presto!® PageManager®

PageManager® User’s Guide

User's Guide can be viewed from the Help selection in the Presto!

application.

X 10.2.4 or greater)

PageManager®

e Click the documentation you want to

read.

 Software User’s Guide  Network User’s Guide

(DCP-540CN only)

Page 17

Accessing Brother

General Information

Support

(For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

) 1

 To access our web site

(www.brother.com Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (www.brothermall.com additional product and services information, click Brother Mall.com.

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To return to the main page, click Back or

If you have finished, click Exit.

), click Brother Home

) for

Page 18

Chapter 1

Control panel overview 1

The DCP-330C and DCP-540CN have the same control panel keys.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

Note

Most of the illustrations in this User’s Guide show the DCP-330C.

1 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

2 Number of Copies

Use this key to make multiple copies.

3 Menu keys:

 d or c

Press to scroll backward or forward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Menu

Lets you access the main menu to program the machine.

 OK

Lets you select a setting.

4 Start keys:

 Color Start

Lets you start making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

 Black Start

Lets you start making copies in black & white. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

Normal

100% Plain Pap Letter 0

Page 19

General Information

Normal

100% Plain Pap Letter 0

5 Stop/Exit

Stops an operation or exits from a menu.

6On/Off

You can turn the machine on or off. If you turn the machine off, it will still

periodically clean the print head to maintain print quality.

7Ink

Lets you clean the print head, check the print quality, and check the available ink volume.

97810

8 Scan

Lets you access Scan mode.

9 PhotoCapture

Lets you access PhotoCapture Center

10 Status LED

Turns red when the LCD displays an error or an important status message.

mode.

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Chapter 1

LCD display screen 1

The LCD display screen shows the mode the machine is in, the current settings, and the available ink volume.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

Normal

100% Plain Pap Letter 0

1 Ink indicator

Lets you see the available ink volume.

Basic Operations 1

The following steps show how to change a setting in the machine. In this example the Paper Type setting is changed from Plain Paper to Inkjet Paper.

a Press Menu. b Press a or b to choose

General Setup.

General Setup

Print Reports Machine Info. Initial Setup

c Press a or b to choose Paper Type.

General Setup

Paper Type

Paper Size

LCD Settings

Press OK.

Plain Pa

Letter

OKSelect & Press

d Press a or b to choose

Inkjet Paper.

Paper Type

Plain Paper

Inkjet Paper

Brother Photo Other Photo

OKSelect & Press

Press OK. You can see the current setting on the LCD:

General Setup

Paper Type

Paper Size

LCD Settings

Inkjet Pa

Letter

OKSelect & Press

e Press Stop/Exit.

OKSelect & Press

Press OK.

Page 21

General Information

Status LED indications 1

The Status LED (light emitting diode) is a light that shows the status of the machine, as shown in the table.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

LED DCP status Description

Ready The DCP is ready for

Off

Cover open The cover is open. Close

Red

Ink empty Replace the Ink

Paper error Put paper in the tray or

Other messages

Normal

100% Plain Pap Letter 0

use.

the cover. (See Error messages on page 67.)

cartridge with a new one. (See Replacing the ink cartridges on page 72.)

clear the paper jam. Check the LCD message. (See Error messages on page 67.)

Check the LCD message. (See Error messages on page 67.)

Printing Reports 1

The following reports are available:

 Help List

A help list about how to quickly program your machine.

 User Settings

Lists your settings.

 Network config (DCP-540CN only)

Lists your Network settings.

How to print a report 1

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d Press Black Start.

Page 22

Loading documents and paper 2

Loading documents 2

You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (DCP-540CN only) 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

) paper and always fan the pages

Temperature: 68 to 86° F (20 to 30° C)

Humidity: 50% to 70%

Paper:

Length: 5.8 to 14 in.

Width: 5.8 to 8.5 in.

Weight:

20 lb LTR (80 g/m

(148 to 355.6 mm)

(148 to 215.9 mm)

17to24lb (64to90g/m

A4)

)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

Page 23

Loading documents and paper

Using the scanner glass 2

You can use the scanner glass to copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 11.7 in. (297 mm)

Width: Up to 8.5 in. (215.9 mm)

Weight: Up to 4.4 lb (2 kg)

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

b Using the document guidelines on the

left, center the document face down on the scanner glass.

c Close the document cover.

Usage Document

Size

Copy Letter 0.12 in.

A4 0.12 in.

Scan Letter 0.12 in.

A4 0.12 in.

Top (1)

Bottom (2)

(3 mm)

Left (3)

Right (4)

0.12 in. (3 mm)

0in. (0 mm)

Page 24

Chapter 2

Acceptable paper and other media 2

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use the Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the proper media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu.

 When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on the instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media 2

To get the best print quality, we suggest using Brother paper. (See the table below.)

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

Letter Plain BP60PL (USA only)

Letter Glossy Photo

Letter Inkjet (Matte) BP60ML (USA only)

4 × 6 in. Glossy Photo

Available in the USA and from November 2006 in Canada.

BP61GLL

BP61GLP

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Page 25

Loading documents and paper

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 0.08 in. (2 mm) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray 2

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.

 Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Page 26

Chapter 2

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Copy Photo

Capture

Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes

Legal 8 1/2 × 14 in. (216 × 356 mm) Yes – Yes

Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes

JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes

A5 5.8 × 8.3 in. (148 × 210 mm) Yes – Yes

A6 4.1 × 5.8 in. (105 × 148 mm) – – Yes

Cards Photo 4 × 6 in. (10 × 15 cm) Yes Yes Yes

Photo L 3 1/2 × 5 in. (89 × 127 mm) – – Yes

Photo 2L 5 × 7 in. (127 × 178 mm) – Yes Yes

Index Card 5 × 8 in. (127 × 203 mm) – – Yes

Post Card 1

Post Card 2 (Double)

Envelopes C5

Envelope

DL Envelope

COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – Yes

Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – Yes

JE4 Envelope

Transparencies

Letter 8 1/2 × 11 in. (216 × 279 mm) Yes – Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes – Yes

3.9 × 5.8 in. (100 × 148 mm) – – Yes

5.8 × 7.9 in. (148 × 200 mm) – – Yes

6.4 × 9 in. (162 × 229 mm) – – Yes

4.3 × 8.7 in. (110 × 220 mm) – – Yes

4.1 × 9.3 in. (105 × 235 mm) – – Yes

Page 27

Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo 4"×6"

Index Card

Post Card

Envelopes

17 to 32 lb (64 to 120 g/m

17 to 53 lb (64 to 200 g/m

Up to 58 lb (Up to 220 g/m

Up to 64 lb (Up to 240 g/m

Up to 32 lb (Up to 120 g/m

Up to 53 lb (Up to 200 g/m

20 to 25 lb (75 to 95 g/m

0.003 to 0.006 in. (0.08 to 0.15 mm)

)

0.003 to 0.01 in. (0.08 to 0.25 mm) 20

)

Up to 0.01 in. (Up to 0.25 mm) 20

)

Up to 0.01 in. (Up to 0.28 mm)

)

Up to 0.006 in. (Up to 0.15 mm) 30

)

Up to 0.01 in. (Up to 0.23 mm) 30

)

Up to 0.02 in. (Up to 0.52 mm) 10

)

Transparencies – – 10

Up to 50 sheets for Legal size paper 20 lb (80 g/m2). Up to 100 sheets of 20 lb (80 g/m

For Photo 4"×6" and Photo L 3.5"×5" paper use the photo bypass tray (for USA) or the photo paper tray (for Canada). (See Loading photo paper on page 20.)

) paper.

100

Page 28

Chapter 2

Loading paper and other media 2

Note

To print on Photo (4"×6") or Photo L (3.5"×5") paper, you must use the photo bypass tray. (See Loading photo paper on page 20.)

a Pull the paper tray completely out of the

machine. If the paper support flap is open, close it and lift the output paper tray cover (1).

b Press and slide the paper side guides (1)

and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

Page 29

Loading documents and paper

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides with

both hands and the paper length guide to the paper. Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Close the output paper tray cover.

Page 30

Chapter 2

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(75 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

CAUTION

Do not use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Note

Do not use the paper support flap for Legal paper.

Glue 2

Double flap 2

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Page 31

Loading documents and paper

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘doublefeeding,’ put one envelope or post card in the paper tray at a time.

If you have problems when printing on envelopes, try the following suggestions: 2

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your

application.

a Put the envelopes or post cards into the

paper tray with the address side down and the leading edge in first as shown in the illustration. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

Page 32

Chapter 2

Loading photo paper 2

Note

In Canada the photo bypass tray is called the photo paper tray.

Use the photo bypass tray, which has been assembled on the top of the output paper tray cover, to print on photo 4" × 6" and photo L

3.5" × 5" size paper. When you use the photo bypass tray, you do not have to take out the paper that is in the tray beneath it.

a Press the photo bypass tray release

button with your left thumb and push the photo bypass tray backward until it clicks into the photo printing position.

c Put the photo paper into the photo

bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled.

d When you have finished printing photos

return the photo bypass tray to the normal printing position. Press the photo bypass tray release button with your left thumb and pull the photo bypass tray forward until it clicks.

1 Photo Bypass Tray

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

Page 33

Removing small printouts from the machine 2

 When the machine ejects small paper

onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Loading documents and paper

Page 34

Chapter 2

Printable Area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Note

The Borderless feature is not available for envelopes.

Page 35

General setup 3

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type.

Press OK.

d Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6in. (10 × 15 cm). When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size.

Press OK.

d Press a or b to choose Letter,

Legal, A4, A5 or 4"×6".

Press OK.

e Press Stop/Exit.

Page 36

Chapter 3

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose

LCD Contrast. Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

Setting the backlight brightness 3

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Backlight.

Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

Page 37

General setup

Setting the Dim Timer for the backlight 3

You can set how long the LCD backlight stays on after the last key press.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Dim Timer.

Press OK.

e Press a or b to choose 10 Secs,

20 Secs, 30 Secs or Off.

Press OK.

f Press Stop/Exit.

Setting the Off Timer 3

You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print and scan when the LCD is off.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Off Timer.

Press OK.

e Press a or b to choose 1 Min,

2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off.

Press OK.

f Press Stop/Exit.

Note

When the display is off you can press any key to turn it back on.

Page 38

Chapter 3

Page 39

Section II

Copy II

Making copies 28

Page 40

Making copies 4

How to copy 4

Making a single copy 4

a Load your document.

(See Loading documents on page 10.)

b Press Black Start or Color Start.

Making multiple copies 4

You can make up to 99 copies.

a Load your document. b Press + or - repeatedly until the number

of copies you want appears (up to 99).

c Press Black Start or Color Start.

Note

To sort the copies, press a or b to choose Stack/Sort. (See Sorting

copies using the ADF (DCP-540CN only) on page 31.)

Stop copying 4

Copy options 4

You can change the copy settings from the default display. The LCD shows:

COPY

Quality

Enlarge/Reduce Paper Type Paper Size Brightness

1 No of Copies

You can enter the number of copies you want

ressing + or - repeatedly.

by p

Press a or b to scroll through the copy options menu.

 Quality (See page 29.)

 Enlarge/Reduce (See page 29.)

 Paper Type (See page 32.)

 Paper Size (See page 32.)

 Brightness (See page 31.)

 Contrast (See page 31.)

 Color Adjust (See page 32.)

Normal

100% Plain Pap Letter 0

To stop copying, press Stop/Exit.

 Stack/Sort (DCP-540CN only)

(See page 31.)

 Page Layout (See page 30.)

 Set New Default (See page 33.)

 Factory Reset (See page 33.)

When the option you want is highlighted, press OK.

You can change the copy settings temporarily for the next copy.

These settings are temporary, and the machine returns to its default settings 60 seconds after copying.

If you have finished choosing settings, press Black Start or Color Start.

Page 41

Making copies

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as new default on page 33.)

Changing and quality 4

You can choose the copy quality. The factory setting is Normal.

Fast Fast copy speed and lowest

amount of ink used. Use this setting to save time (documents to be proof read, large documents or many copies).

Normal Recommended setting for ordinary

printouts. Good copy quality with adequate copy speed.

Best Use this setting to copy precise

images such as photographs. The highest resolution and slowest speed.

a Load your document. b Enter the number of copies you want. c Press a or b to choose Quality.

Press OK.

d Press a or b to choose Fast, Normal

or Best. Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Enlarging or reducing the image copied 4

You can choose an enlargement or reduction ratio.

a Load your document. b Enter the number of copies you want. c Press a or b to choose

Enlarge/Reduce. Press OK.

50%

69% A4

78%

83%

93% A4

97% LTR

100%*

104% EXE

142% A5

186% 4"×6"iLTR

198% 4"×6"iA4

200%

Custom(25-400%)

iA5

iLTR

iA4

iLTR

iA4

d Choose one of the options below:

 Use a or b to select the

enlargement or reduction ratio you want. Press OK.

 Use a or b to select Custom(25-

400%). Press + or - to enter an

enlargement or reduction ratio from 25% to 400%. Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Page 42

Chapter 4

Making N in 1 copies or a poster (page layout) 4

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also make a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Note

• Make sure paper size is set to Letter or A4.

• If you are producing multiple color copies, N in 1 copy is not available.

•If Brother Photo or Other Photo has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen.

•(P) means Portrait and (L) means Landscape.

• You can only make one poster copy at a time.

a Load your document. b Enter the number of copies you want.

e If you do not want to change additional

settings, press Black Start or Color Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to f.

f After the machine scans the page, press

+ (Yes) to scan the next page.

g Place the next page on the scanner

glass. Press OK. Repeat f and g for each page of the layout.

h After all the pages have been scanned,

press - (No) to finish.

Place your document face down in the direction shown below.

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

c Press a or b to choose Page Layout.

Press OK.

d Press a or b to choose

Off (1 in 1), 2in1(P), 2in1(L), 4in1(P), 4in1(L)or Poster(3 × 3).

Press OK.

 4 in 1 (L)

Page 43

Making copies

 Poster (3 x 3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF (DCP-540CN only) 4

You can sort multiple copies. Pages will be stacked in reverse order.

a Load your document.

Adjusting Brightness, Contrast and Color 4

Brightness 4

You can adjust the copy brightness to make copies darker or lighter.

a Load your document. b Enter the number of copies you want. c Press a or b to choose Brightness.

Press OK.

d Press a to make a lighter copy or press

b to make a darker copy.

Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Contrast 4

b Enter the number of copies you want. c Press a or b to choose Stack/Sort.

Press OK.

d Press a or b to choose Sort.

Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

You can adjust the copy contrast to help an image look sharper and more vivid.

a Load your document. b Enter the number of copies you want. c Press a or b to choose Contrast.

Press OK.

d Press a to increase the contrast or

press b to decrease the contrast. Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Page 44

Chapter 4

Color Saturation 4

a Load your document. b Enter the number of copies you want. c Press a or b to choose

Color Adjust. Press OK.

d Press a or b to choose Red, Green or

Blue.

Press OK.

e Press a to increase the color saturation,

or press b to decrease the color saturation. Press OK.

f Do one of the following:

 If you want to change another color

saturation, go to step d.

 If you want to change additional

settings, press a or b to choose Exit. Press OK.

 If you do not want to change

additional settings, press

Black Start or Color Start.

Paper options 4

Paper Type 4

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Load your document. b Enter the number of copies you want. c Press a or b to choose Paper Type.

Press OK.

d Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Paper Size 4

If copying on paper other than Letter size, you will need to change the paper size setting.

You can copy only on Letter, Legal, A4, A5 or Photo Card [4 in. (W) × 6 in. (H) or 10 cm (W) × 15 cm (H)] paper.

a Load your document. b Enter the number of copies you want. c Press a or b to choose Paper Size.

Press OK.

d Press a or b to choose Letter,

Legal, A4, A5 or 4"x 6".

Press OK.

e If you do not want to change additional

settings, press Black Start or Color Start.

Page 45

Setting your changes as new default 4

You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by

setting them as the default settings. These settings will stay until you change them again.

a Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

b After changing the last setting, press a

or b to choose Set New Default. Press OK.

c Press + to choose Yes. d Press Stop/Exit.

Making copies

Restoring all the settings to factory settings 4

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press a or b to choose

Factory Reset. Press OK.

b Press + to choose Yes. c Press Stop/Exit.

Page 46

Chapter 4

Page 47

Section III

Walk-up Photo Printing III

PhotoCapture Center PictBridge 47

Page 48

PhotoCapture Center

PhotoCapture Center® Operations

Printing from a media card without a PC 5

Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 38.)

Scanning to a media card without a PC 5

You can scan documents and save them directly to a media card. (See Scan to Card on page 45.)

Using PhotoCapture Center® from your computer

You can access the media card that is in the media drive (slot) of the machine from your PC.

(See PhotoCapture Center

Remote Setup & PhotoCapture Center

Macintosh the CD-ROM.)

in the Software User's Guide on

for Windows® or

for

Using media cards 5

Your Brother machine includes media drives (slots) for use with popular digital camera

media: CompactFlash Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™.

CompactFlash

SecureDigital™

MultiMediaCard™

 miniSD™ can be used with a miniSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center print digital photos from your digital camera at high resolution to get photo quality printing.

, Memory Stick®,

Memory Stick Pro™

xD-Picture Card™

Memory Stick

feature lets you

Page 49

PhotoCapture Center

Media card folder structure 5

To avoid errors, remember the following points:

 The DPOF file on the media card must be

in a valid format. (See DPOF printing on page 40.)

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 Walk-up PhotoCapture Center

must be performed separately from PhotoCapture Center

operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

 The machine can read up to 999 files

(including the folder inside memory) on a media card.

 CompactFlash

Type II is not supported.

 This product supports xD-Picture Card™

Type M / Type H (Large Capacity).

Please be aware of the following:

 When printing the INDEX or IMAGE, the

PhotoCapture Center

will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.

 Your machine is designed to read media

cards that have been formatted by a digital camera.

When a digital camera formats a media card it creates a special folder into which it copies image data. If you need to modify the image data stored on a media card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

printing

Getting started 5

Firmly put the card into the proper slot.

1 2 3 4

1 CompactFlash

2 SecureDigital™, MultiMediaCard™

3Memory Stick

4 xD-Picture Card™

PhotoCapture key lights:

 PhotoCapture light is on, the media card

is properly inserted.

 PhotoCapture light is off, the media card

is not properly inserted.

 PhotoCapture light is blinking, the media

card is being read or written to.

CAUTION

DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or

damage the card.

The machine can only read one media card at a time so do not put more than one card in the slot.

, Memory Stick Pro™

Page 50

Chapter 5

Entering PhotoCapture mode 5

After you insert the media card, press the

(PhotoCapture) key to illuminate it in

green and display the PhotoCapture options on the LCD.

The LCD shows:

PHOTO

View Photo(s)

Print Index

Print All Photos

Print Photos

OKSelect & Press

Press a or b to scroll through the PhotoCapture key options.

 View Photo(s) (See page 38.)

 Print Index (See page 39.)

 Print All Photos (See page 39.)

 Print Photos (See page 40.)

Print Images 5

View Photo(s) 5

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

a Make sure you have put the media card

in the proper slot.

Press (PhotoCapture).

b Press a or b to choose

View Photo(s). Press OK.

c Press d or c to choose your photo. d Press + or - repeatedly to enter the

number of copies you want.

e Repeat step c and step d until you

have chosen all the photos.

Note

If your digital camera supports DPOF printing, see DPOF printing on page 40.

When the option you want is highlighted, press OK.

f After you have chosen all the photos, do

one of the following:

 Press OK and change the print

settings. (See page 41.)

 If you do not want to change any

settings, press Color Start to print.

Page 51

PhotoCapture Center

Print Index (Thumbnails) 5

The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center® does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

a Make sure you have put the media card

in the proper slot.

Print All Photos 5

You can print all the photos on your media card.

a Make sure you have put the media card

in the proper slot.

Press (PhotoCapture).

b Press a or b to choose

Print All Photos. Press OK.

c Press + or - repeatedly to enter the

number of copies you want.

d Do one of the following:

 Change the print settings. (See

page 41.)

 If you do not want to change any

settings, press Color Start to print.

Press (PhotoCapture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line Fast or 5 Images/Line Photo.

Press OK.

5 Images/Line

Photo

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

6 Images/Line

Fast

d Press Color Start to print.

Page 52

Chapter 5

Print Photos 5

Before you can print an individual image, you have to know the image number.

a Make sure you have put the media card

in the proper slot.

Press (PhotoCapture).

b Print the Index. (See Print Index

(Thumbnails) on page 39.)

c Press a or b to choose

Print Photos. Press OK.

d Press + repeatedly to enter the image

number that you want to print from the Index page (Thumbnails). If you want to choose a two digit number, press c to move the cursor to the next digit. (For example, enter 1, c, 6 to print image No.16.) Press OK.

e Repeat step d until you have entered

all the image numbers that you want to print.

DPOF printing 5

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash Memory Stick

SecureDigital™ MultiMediaCard™ or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

, Memory Stick Pro™,

a Make sure you have put the media card

into the proper slot.

Press (PhotoCapture). The machine will ask you if you want to use

DPOF setting.

b Press + to choose Yes.

Note

• Press - to decrease the image number.

• You can enter all the numbers at one time by using the OK key for a comma. (For example, Enter 1, OK, 3, OK, 6 to print images No.1, No.3 and No.6.).

f After you have chosen all the image

numbers, press OK again.

g Press + or - repeatedly to enter the

number of copies you want. Press OK.

h Do one of the following:

 Change the print settings. (See

page 41.)

 If you do not want to change any

settings, press Color Start to print.

c Do one of the following:

 Change the print settings. (See

page 41.)

 If you do not want to change any

settings, press Color Start to print.

Page 53

PhotoCapture Center

PhotoCapture Center® print settings 5

You can change the print settings temporarily for the next printing.

These settings are temporary, and the machine returns to its default settings 180 seconds after printing.

Note

You can save the print settings you use most often by setting them as default. (See Setting your changes as new default on page 44.)

PHOTO

Print Quality

Paper Type Paper Size Brightness Contrast

0001

Photo

Other Ph 4"x 6" 0 0

Print Start Press

1 No of prints

(For View Photo(s)) You can see the total number of photos that will be printed. (For Print All Photos, Print Photos) You can see the number of copies of each photo that will be printed.

Menu Selections Options1 Options2 Page

Print Quality Normal/Photo 42

Paper Type Plain Paper/Inkjet Paper/

Brother Photo/Other Photo

Paper Size Letter/A4/4"x 6"/5"x 7" (When A4 or Letter is selected)

4"x 3"

5"x 3.5"

6"x 4"

7"x 5"

8"x 6"

Max. Size

Brightness 43

Contrast 43

Light

Dark

Page 54

Chapter 5

Menu Selections Options1 Options2 Page

True2Life On/Off

White Balance / Sharpness / Color Density / Exit

Cropping On/Off 44

Borderless On/Off 44

Set New Default Yes/No 44

Factory Reset Yes/No 44

Print Quality 5

a Press a or b to choose

Print Quality. Press OK.

b Press a or b to choose Normal or

Photo.

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Paper options 5

Paper Type 5

a Press a or b to choose Paper Type.

Press OK.

b Press a or b to choose the type of

paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo.

Press OK.

Paper and print size 5

a Press a or b to choose Paper Size.

Press OK.

b Press a or b to choose the type of

paper you are using, Letter, 4"× 6", 5"× 7" or A4.

Press OK.

c If you chose Letter or A4, press a or b

to choose the print size. Press OK.

Example: Printed Position for Letter paper

4"× 3"

7"× 5"

5"× 3.5"

8"× 6"

6"× 4"

Max. Size

c If you do not want to change additional

settings, press Color Start to print.

d If you do not want to change additional

settings, press Color Start to print.

Page 55

PhotoCapture Center

Adjusting Brightness, Contrast and Color 5

Brightness 5

a Press a or b to choose Brightness.

Press OK.

b Press a to make a lighter copy or press

b to make a darker copy. Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Contrast 5

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

a Press a or b to choose Contrast.

Press OK.

b Press a to increase the contrast or

press b to decrease the contrast. Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Color Enhancement (True2Life®) 5

You can turn on the color enhancement (True2Life

images. Printing time will be slower.

) feature to print more vivid

a Press a or b to choose True2Life.

Press OK.

b Do one of the following:

 If you want to customize the White

Balance, Sharpness or Color Density, press d or c to choose On, and then go to step c.

 If you do not want to customize,

press d or c to choose Off. Press OK and then go to step f.

c Press a or b to choose

White Balance, Sharpness or Color Density.

Press OK.

d Press a or b to adjust the degree of the

setting. Press OK.

e Do one of the following:

 If you want to customize other color

enhancement, press a or b to choose other option.

 If you want to change other settings,

press a or b to choose Exit, and then press OK.

f If you do not want to change additional

settings, press Color Start to print.

Note

• White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this setting, you can correct that effect and bring the white areas back to pure white.

• Sharpness

This setting enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Color Density

This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.

Page 56

Chapter 5

Cropping 5

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off.

a Press a or b to choose Cropping.

Press OK.

b Press a or b to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Cropping: On

/ / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /

Cropping: Off 5

/ / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /

Setting your changes as new default 5

You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again.

a Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

b After changing the last setting, press a

or b to choose Set New Default. Press OK.

c Press + to choose Yes. d Press Stop/Exit.

Restoring all the settings to factory settings 5

Borderless printing 5

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press a or b to choose Borderless.

Press OK.

b Press a or b to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press a or b to choose

Factory Reset. Press OK.

b Press + to choose Yes. c Press Stop/Exit.

Page 57

PhotoCapture Center

Scan to Card 5

Entering Scan mode 5

When you want to scan to card, press

(Scan).

The LCD shows:

SCAN

Scan to E-mail

Scan to Image Scan to OCR Scan to File Scan to Card

Select & Press

Press a or b to choose Scan to Card.

Press OK.

If you are not connected to your computer only the Scan to Card selection will appear on the LCD.

(See Scanning for Windows in the Software User’s Guide for details about the other menu options.)

How to scan to card 5

You can scan black & white and color documents into a media card. Black & white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The factory setting is 150 dpi Color and the default file format is PDF. File names default to the current date that you set using the control panel keys. (For details, see Quick Setup Guide.) For example, the fifth image scanned on July 1, 2006 would be named 07010506.PDF. You can change the color and quality.

or Macintosh®

Quality Selectable File

Format

150dpi Color JPEG / PDF

300dpi Color JPEG / PDF

600dpi Color JPEG / PDF

200x100dpi B/W TIFF / PDF

200dpi B/W TIFF / PDF

a Insert a CompactFlash

Stick

, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.

Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card.

WARNING

, Memory

b Load your document.

c Press (Scan).

d Press a or b to select Scan to Card,

choose one of the options below:

 To change the quality press OK and

go to step e.

 To start scanning press Black Start

or Color Start.

e Press a or b to select the quality,

choose one of the options below:

 To change the file type, press OK

and go to step f.

 To start scanning press Black Start

or Color Start.

f Press a or b to select the file type,

press OK.

g Press Black Start or Color Start.

Page 58

Chapter 5

Understanding the Error Messages 5

Once you are familiar with the types of errors that can occur while you are using the

PhotoCapture Center identify and troubleshoot any problems.

 Media Error

This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.

 No File

This message will appear if you try to access a media card in the drive (slot) that does not contain a .JPG file.

 Out of Memory

, you can easily

This message will appear if you are working with images that are too large for the machine's memory.

Page 59

PictBridge 6

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

Before Using PictBridge 6

PictBridge requirements 6

To avoid errors, remember the following points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center operations are not

available when using the PictBridge feature.

Using PictBridge 6

Setting your digital camera 6

Camera Menu Selections

Paper Size Letter, A4, 4"×6", Printer

Paper Type Plain Paper, Glossy Paper,

Layout Borderless: On, Borderless:

DPOF setting

Print Quality Normal, Fine, Printer Settings

Color Enhancement

See DPOF printing on page 48 for more details.

If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the settings below.

Settings Options

Paper Size 4"×6"

Paper Type Glossy Paper

Layout Borderless: On

Print Quality Fine

Color Enhancement Off

 The names and availability of each setting

depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Options

Settings (Default setting)

Inkjet Paper, Printer Settings (Default setting)

Off, Printer Settings (Default

setting)

(Default setting)

On, Off, Printer Settings (Default setting)

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Depending on your camera some of these settings may not be available.

Page 60

Chapter 6

Printing Images 6

a Make sure that your camera is turned

off. Connect your camera to the PictBridge port (1) on the machine using the USB cable.

1 PictBridge port

Note

Remove any media cards from the machine before connecting the digital camera.

b Turn on the camera.

When the machine has recognized the camera, the LCD shows Camera Connected. When the machine starts printing a photo, the LCD will show Printing.

DPOF printing 6

DPOF stands for Digital Print Order Format.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

WARNING

To prevent damage to your machine, do not connect any device other than a PictBridge compatible camera to the PictBridge port.

Page 61

Understanding the Error Messages 6

Once you are familiar with the types of errors that can occur while you are using the PictBridge, you can easily identify and troubleshoot any problems.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

 Wrong USB device

This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port. To clear the error, unplug the device from the PictBridge port, then press On/Off to turn the machine off and then on again.

PictBridge

For more detailed solutions see Error messages on page 67.

Page 62

Chapter 6

Page 63

Section IV

Software IV

Software and Network features 52

Page 64

Software and Network features 7

The CD-ROM includes the Software User’s Guide and Network User’s Guide (DCP-540CN only) for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

 Printing

 Scanning

 ControlCenter3 (for Windows

 ControlCenter2 (for Macintosh

 PhotoCapture Center®

 Network Printing (DCP-540CN only)

 Network Scanning (DCP-540CN only)

How to read the HTML User’s Guide

This is a quick reference for using the HTML User’s Guide.

(For Windows

)

Note

If you have not installed the software, see Viewing Documentation on page 2.

a From the Start menu, point to Brother,

from the programs group, then click User’s Guide.

c Click the heading you would like to view

from the list at the left of the window.

(For Macintosh®)

a Make sure your Macintosh

on. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

is turned

b Double-click the Documentation icon. c Double-click your language folder, and

then double-click the top page file.

d Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you would like to read from the list at the left of the window.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the

top menu.

Page 65

Section V

Appendixes V

Safety and Legal 54 Troubleshooting and Routine Maintenance 63 Menu and Features 81 Specifications 89 Glossary 99

Page 66

Safety and Legal A

Choosing a location A

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° and 35° C).

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on carpet.

• DO NOT put the machine near heaters, air conditioners, refrigerators medical equipment, chemicals or water.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers.

• Disruption of power can wipe out information in the machine's memory.

• Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply.

• Avoid interference sources, such as speakers or the base units of non-Brother cordless phones.

Page 67

Safety and Legal

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the AC power outlet. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.

Always make sure the plug is fully inserted.

DO NOT pull in the middle of the AC power cord. Doing this may cause an electrical shock.

Page 68

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.

DO NOT touch the paper feed roller. Doing this may cause injury.

Page 69

Safety and Legal

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)

If metal objects, water or other liquids get inside the machine, immediately turn off the power switch and unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)

Page 70

WARNING

• This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.

• Always make sure the plug is fully inserted.

• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

CAUTION

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm.

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use

liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 Do not use this product near water.

6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To

ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

8 This product should be operated from the type of power source indicated on the label. If you

are not sure of the type of power available, call your dealer or local power company.

9 Use only the power cord supplied with this machine.

10 Do not allow anything to rest on the power cord. Do not place this product where people can

walk on the cord.

11 If an extension cord is used with this product, make sure that the total ampere ratings of the

products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes (USA only).

Page 71

Safety and Legal

12 Do not place anything in front of the machine that will block printing. Do not place anything in

the path of printing.

13 Wait until pages have exited the machine before picking them up.

14 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call the following:

In USA: 1-800-284-4357

In Canada: 1-877-BROTHER

15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized

Service Personnel under the following conditions:

 When the power cord is damaged or frayed.

 If liquid has been spilled into the product.

 If the product has been exposed to rain or water.

 If the product does not operate normally when the operating instructions are followed,

adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

 If the product has been dropped or the cabinet has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

16 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

17 To reduce the risk of fire, electric shock and injury to people, note the following:

 Do not use this product near appliances that use water, a swimming pool, or in a wet

basement.

 Do not use the machine during an electrical storm (there is the remote possibility of an

electrical shock) or to report a gas leak in the vicinity of the leak.

Page 72

Federal Communications Commission (FCC) Declaration of Conformity (USA only) A

Responsible Party:

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: DCP-330C and DCP-540CN

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.

 Increase the separation between the equipment and receiver.

 Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

 Call the dealer or an experienced radio/TV technician for help.

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.

This machine has been certified to comply with FCC standards, which are applied to the USA only.

Page 73

Safety and Legal

IMPORTANT

Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.

Industry Canada Compliance Statement (Canada only) A

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

LAN connection (DCP-540CN only) A

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Legal limitations for copying A

It is offence to make color reproductions of certain instruments with the fraudulent intension. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

 Money  Bonds or other certificates of indebtedness

 Certificates of Deposit  Internal Revenue Stamps (canceled or uncanceled)

 Selective Service or draft papers

 Passports  United States/Canadian Postage Stamps (canceled or uncanceled)

 Food Stamps  Immigration Papers

 Checks or drafts drawn by Governmental agencies

 Identifying badges or insignias

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’ Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

Page 74

Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.

Macintosh and TrueType are registered trademarks of Apple Computer, Inc.

PaperPort is a registered trademarks of ScanSoft, Inc.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation.

Microdrive is a trademark of International Business Machine Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a registered trademark of Sony Corporation.

SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and Toshiba Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association.

xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd.

PictBridge is a trademark.

Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of Sony Corporation.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide, the Software User's Guide and the Network User’s Guide (DCP-540CN only) are registered trademarks of their respective companies.

Page 75

Troubleshooting and Routine

Maintenance

Troubleshooting B

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com

If you are having difficulty with your machine B

Printing

Difficulty Suggestions

No printout Check the interface cable on both the machine and your computer. (See the Quick

Setup Guide.)

Check that the machine is plugged in and that the On/Off key is on.

One or more ink cartridges are empty. (See Replacing the ink cartridges on page 72.)

Check to see if the LCD is showing an error message. (See Error messages on page 67.)

Check that the correct printer driver has been installed and chosen.

Make sure that the machine is online. Click Start and then Printers and Faxes. Right-click and choose Brother DCP-XXXX (where XXXX is your model name), and make sure that Use Printer Offline is unchecked.

Poor print quality Check the print quality. (See Checking the print quality on page 77.)

Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See

Printing for Windows® or Printing and Faxing for Macintosh User's Guide on the CD-ROM.)

Make sure that your ink cartridges are fresh. The following may cause ink to clog:

 The expiration date written on the cartridge package has passed. (Cartridges

stay usable for up to two years if kept in their original packaging.)

 The ink cartridge was in your machine over six months.

 The ink cartridge may not have been stored properly before use.

Try using the recommended types of paper. (See Acceptable paper and other media on page 12.)

The recommended environment for your machine is between 68° F to 91° F (20° C to 33° C).

in the Software

Page 76

Printing (Continued)

Difficulty Suggestions

White horizontal lines appear in text or graphics.

The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 76.)

Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 78.)

Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide

Smudged stain at the top center of the printed page.

Printing appears dirty or ink seems to run.

Stains appear on the reverse side or at the bottom of the page.

There are some dense lines. Check Reverse Order in the Basic tab of the printer driver.

The printouts are wrinkled. In the printer driver Basic tab, click Settings, and uncheck Bi-Directional

Cannot perform ‘2 in 1 or 4 in 1’ printing.

Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data

True2Life

is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®

Machine feeds multiple pages. Make sure the paper is loaded properly in the paper tray. (See Loading paper and

Printed pages are not stacked neatly.

Printed pages double feed and cause a paper jam.

Machine does not print from Paint Brush.

Machine does not print from Adobe Illustrator.

Clean the print head. (See Cleaning the print head on page 76.)

Try using the r ecommended types of paper. (See Acceptable paper and other media on page 12.)

If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use the photo bypass tray. (See Loading photo paper on page 20.)

is adjusted correctly. (See Loading paper and other media on page 16.)

Make sure the Jam Clear Cover is set properly.

Make sure the paper is not too thick or curled. (See Acceptable paper and other media on page 12.)

Make sure you are using the proper types of paper. (See Acceptable paper and other media on page 12.) Don't handle the paper until the ink is dry.

Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer platen on page 75.)

Make sure you are using the paper support flap. (See Loading paper and other media on page 16.)

Printing.

Check that the paper size setting in the application and in the printer driver are the same.

processing, sending and printing time. Try the other quality settings in the printer driver Basic tab. Also, click the Settings tab, and make sure you uncheck the

Color Enhancement (True2Life

Turn the borderless feature off. Borderless printing is slower than normal printing.

(See Printing for Windows® or Printing and Faxing for Macintosh

in the Software

User's Guide on the CD-ROM.)

will not work. Use at least 24 bit color data with the True2Life

feature.

other media on page 16.)

Check that more than two types of paper are not loaded in the paper tray at any one time.

Make sure you are using the paper support flap. (See Loading paper and other media on page 16.)

Make sure you pull out the paper support until it clicks and unfold the paper support flap.

Try setting the Display setting to

‘256 colors.’

Try to reduce the print resolution. (See Printing for Windows® or Printing and

Faxing for Macintosh

in the Software User's Guide on the CD-ROM.)

Page 77

Troubleshooting and Routine Maintenance

Copying Difficulties

Difficulty Suggestions

Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the

scanner on page 75.)

Poor copy results when using the ADF. (DCP-540CN only)

Try using the scanner glass. (See Using the scanner glass on page 11.)

Scanning Difficulties

Difficulty Suggestions

TWAIN/WIA errors appear while scanning.

Poor scanning results when using the ADF.

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In PaperPort

driver.

Try using the scanner glass. (See Using the scanner glass on page 11.)

SE with OCR, click File, Scan and choose the Brother TWAIN/WIA

Software Difficulties

Difficulty Suggestions

Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

and reinstall the software.

‘Device Busy’ Make sure the machine is not showing an error message on the LCD.

PhotoCapture Center® Difficulties

Difficulty Suggestions

Removable Disk does not work properly.

Cannot access Removable Disk from Desktop icon.

1 Have you installed the Windows

1) Unplug the USB cable.

2) Install the Windows the installation the PC will be automatically restarted.

3) Wait about 1 minute after you restart the PC, and then connect the USB cable.

2 Take out the media card and put it back in again.

3 If you have tried ‘Eject’ from within Windows

you continue.

4 If an error message appears when you try to eject the media card, it means

the card is being accessed. Wait a while and then try again.

5 If all of the above do not work, turn off your PC and machine, and then turn

them on again. (You will have to unplug the power cord of the machine to turn it off.)

Make sure you have put the media card into the media slot.

2000 update? If not, do the following:

2000 update, and see the Quick Setup Guide. After

, take out the media card before

Page 78

Network Difficulties

Difficulty Suggestions

Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.

Print a Network Configuration list (see Printing Reports on page 9) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine shows LAN Active for 2 seconds.

(If you are having Network problems, see the Network User’s Guide on the CDROM for more information.)

The network scanning feature does not work.

Your computer cannot find your machine.

(For Windows necessary network connection. Follow the instructions below to configure the Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.

<Windows

1Click the Start button, Settings, Control Panel and then Windows Firewall.

Make sure that Windows Firewall on the Basic tab is set to On.

2 Click the Exceptions tab and Add port button.

3 Enter any name, port number (54295 for network scanning), choose UDP and

click OK.

4 Make sure if the new setting is added and is checked, and then click OK.

For Windows

<Windows

Firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above.

<Macintosh

Re-select your machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.

users only) Firewall setting on your PC may be rejecting the

XP SP2 users>

XP SP1 user’s, please visit the Brother Solutions Center.

users>

Page 79

Troubleshooting and Routine Maintenance

Error messages B

As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below.

You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com

Error Message Cause Action

Cover is Open The scanner cover is not closed

completely.

The ink cartridge cover is not completely closed.

Data Remaining Print data is left in the machine's

memory.

Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine.

Document Jam The document was not inserted

or fed properly, or the document scanned from the ADF was too long.

High Temperature The print head is too warm. Allow the machine to cool down.

Ink Empty One or more of the ink cartridges

is empty. The machine will stop all print operations.

Low Temperature The print head is too cold. Allow the machine to warm up.

Media Error The media card is either

corrupted, improperly formatted, or there is a problem with the media card.

Near Empty One or more of the ink cartridges

are running out of ink.

No Cartridge An ink cartridge is not installed

properly.

No File The media card in the media

drive does not contain a .JPG file.

Lift the scanner cover and then close it again.

Firmly close the ink cartridge cover until it clicks.

Re-start printing from your computer.

Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again.

See Using the ADF (DCP-540CN only) on page 10.

See Document jam (DCP-540CN only) on page 69.

Replace the ink cartridges. (See Replacing the ink cartridges on page 72.)

Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive by putting in another media card that you know is working.

Order a new ink cartridge. (See Ordering accessories and supplies on page ii.)

Take out the ink cartridge and put it in again seating it properly. (See Replacing the ink cartridges on page 72.)

Put the correct media card into the slot again.

Page 80

Error Message Cause Action

No Paper Fed The machine is out of paper or

paper is not properly loaded in the paper tray.

Do one of the following:

 Refill the paper in the paper tray, and

then press Black Start or Color Start.

 Remove the paper and load it again

and then press Black Start or Color Start.

The paper is jammed in the

See Printer jam or paper jam on page 70.

machine.

Out of Memory The machine's memory is full. Printing operation in progress

Reduce print resolution. (For details, see

Printing for Windows Faxing for Macintosh

or Printing and

in the Software

User's Guide on the CD-ROM.)

Paper Jam Paper is jammed in the machine. Remove the Jam Clear Cover (at the back

of the machine) and pull out the jammed paper. See Printer jam or paper jam on page 70.

Unable to Change XX

Unable to Clean XX

Unable to Init.

The machine has a mechanical problem.

Disconnect the machine from the power for several minutes, then reconnect it.

Unable to Print XX

Unable to Scan XX

Wrong USB device A non-PictBridge compatible or

broken device has been connected to the PictBridge port.

Unplug the device from the PictBridge port, then press On/Off to turn the machine off and then on again.

Page 81

Troubleshooting and Routine Maintenance

Document jam (DCP-540CN only) B

Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.

Document is jammed in the top of the ADF unit B

a Take out any paper from the ADF that is

not jammed.

b Open the ADF cover. c Pull the jammed document up and to the

left.

Document is jammed inside the ADF unit B

a Take out any paper from the ADF that is

not jammed.

b Lift the document cover. c Pull the jammed document out to the

left.

d Close the document cover. e Press Stop/Exit.

d Close the ADF cover. e Press Stop/Exit.

Note

To avoid document jams close the ADF cover properly by pressing it down in the center.

Page 82

Printer jam or paper jam B

Take out the jammed paper depending on where it is jammed in the machine.

a Pull the paper tray (1) out of the

machine.

d Remove the Jam Clear Cover (1) from

the back of the machine. Pull the jammed paper out of the machine.

b Pull out the jammed paper (1).

c Reset the machine by lifting the scanner

cover from the front of the machine and then closing it.

 If you cannot remove the jammed

paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.

e Put the Jam Clear Cover back on.

Make sure the cover is set properly.

Page 83

Troubleshooting and Routine Maintenance

f Lift the scanner cover (1) from the front

side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine.

Note

If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.

g Lift the scanner cover to release the

lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3).

h Push the paper tray firmly back into the

machine.

Note

Make sure you pull out the paper support until it clicks.

Page 84

Routine maintenance B

Replacing the ink cartridges B

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

a Open the ink cartridge cover.

If one or more ink cartridges are empty, for example Black, the LCD shows Ink Empty Black.

b Pull the lock release lever down and

take out the ink cartridge for the color shown on the LCD.

c Open the new ink cartridge bag for the

color shown on the LCD, and then take out the ink cartridge.

d Remove the protective yellow cap (1).

DO NOT touch the area shown in the illustration below.

Improper Setup

Note

If the protective yellow caps come off when you open the bag, the cartridge will not be damaged.

Page 85

Troubleshooting and Routine Maintenance

e Each color has its own correct position.

Insert the ink cartridge in the direction of the arrow on the label.

brother

XXXX

f Lift the lock release lever and push it

until it clicks, and then close the ink cartridge cover.

g If you replaced an ink cartridge, the LCD

may ask you to verify that it was a brand new one. (For example, Did You Change Black) For each new cartridge you installed, press + (Yes) to automatically reset the ink dot counter for that color. If the ink cartridge you installed is not a brand new one, be sure to press - (No). If you wait until the LCD shows Near Empty and Ink Empty, the machine will automatically reset the ink dot counter.

WARNING

If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.

CAUTION

DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin.

If ink stains your skin or clothing, wash with soap or detergent at once.

If you mix the colors by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

Note

If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly.

Page 86

Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Use or attempted use of potentially incompatible ink and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and/or cartridges. To protect your investment and obtain premium performance from the Brother machine, we strongly recommend the use of Genuine Brother Supplies.

Cleaning the outside of the machine B

Clean the outside of the machine as follows:

a Pull the paper tray (1) completely out of

the machine.

b Wipe the outside of the machine with a

soft cloth to remove dust.

CAUTION

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.

DO NOT use cleaning materials that contain ammonia.

DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

c Lift the output paper tray cover and

remove anything that is stuck inside the paper tray.

d Wipe the inside and outside of the paper

tray with a soft cloth to remove dust.

e Close the output paper tray cover and

put the paper tray firmly back in the machine.

Page 87

Troubleshooting and Routine Maintenance

Cleaning the scanner B

a Lift the document cover (1). Clean the

scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft lint-free cloth.

b In the ADF unit, clean the white bar (1)

and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth.

Cleaning the machine printer platen B

Unplug the machine from the AC power outlet before cleaning the printer platen (1).

If ink is scattered on or around the printer platen, wipe it off with a soft, dry, lint-free cloth.

WARNING

a Clean the machine printer platen (1).

Page 88

Cleaning the paper pick-up roller B

a Pull the paper tray completely out of the

machine.

Cleaning the print head B

To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed.

b Unplug the machine from the AC power

outlet and remove the Jam Clear Cover (1).

c Clean the Paper Pick-up Roller (1) with

isopropyl alcohol on a cotton swab.

Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Yellow/Cyan/Magenta), or all four colors at once.

Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

CAUTION

a Press Ink. b Press a or b to choose Cleaning.

Press OK.

c Press a or b to choose Black, Color

or All. Press OK. The machine cleans the print head. When cleaning is finished, the machine will go back to standby mode automatically.

d Put the Jam Clear Cover back on.

Make sure the cover is set properly.

e Re-connect the power cord. f Put the paper tray firmly back in the

machine.

Note

If you clean the print head at least five times and the print has not improved, call Brother Customer Service. (See Brother numbers on page i.)

Page 89

Troubleshooting and Routine Maintenance

Checking the print quality B

If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern.

a Press Ink. b Press a or b to choose Test Print.

Press OK.

c Press a or b to choose

Print Quality. Press OK.

d Press Color Start.

The machine begins printing the Print Quality Check Sheet.

e Check the quality of the four color blocks

on the sheet.

f Do one of the following:

 If all lines are clear and visible, press

+ to choose Yes, and go to step j.

 If you can see missing short lines as

shown below, press - to choose No.

OK Poor

g The LCD asks you if the print quality is

OK for black and three colors. Press + (Yes) or - (No).

j Press Stop/Exit.

If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colors. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service. (See Brother numbers on page i.)

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

When a print head nozzle is clogged the printed sample looks like this.

CAUTION

Note

After the print head nozzle is cleaned, the horizontal lines are gone.

h The LCD asks you if you want to start

cleaning. Press + (Yes). The machine starts cleaning the print head.

i After cleaning is finished, press

Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e.

Page 90

Checking the print alignment B

Checking the ink volume B

You may need to adjust the print alignment after transporting the machine if your printed text becomes blurred or images become faded.

a Press Ink. b Press a or b to choose Test Print.

Press OK.

c Press a or b to choose Alignment.

Press OK.

d Press Black Start or Color Start.

The machine starts printing the Alignment Check Sheet.

e Check the 600 dpi and 1200 dpi test

prints to see if number 5 most closely matches number 0.

 If the number 5 sample of both the

600 dpi and 1200 dpi are the best matches, press + (Yes) to finish Alignment Check, and go to step h.

 If another test print number is a

better match for either 600 dpi or 1200 dpi, press - (No) to choose it.

You can check the ink that is left in the cartridge.

a Press Ink. b Press a or b to select Ink Volume.

Press OK. The LCD shows the ink volume.

c Press Stop/Exit.

Note

You can check the ink volume from your computer. (See Printing for Windows Printing and Faxing for Macintosh

Software User's Guide on the CD-ROM.)

in the

f For 600 dpi, press d or c to select the

number of the test print that most closely matches the number 0 sample (1-8). Press OK.

g For 1200 dpi, press d or c to select the

number of the test print that most closely matches the number 0 sample (1-8). Press OK.

h Press Stop/Exit.

Page 91

Troubleshooting and Routine Maintenance

Machine Information B

Checking the serial number B

You can see the machine’s serial number on the LCD.

a Press Menu. b Press a or b to select

Machine Info.. Press OK.

c Press a or b to select Serial No..

Press OK.

d Press Stop/Exit.

Packing and shipping the machine B

When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.

It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

a Open the ink cartridge cover. b Pull the lock release levers down and

CAUTION

take out all the ink cartridges. (See

Replacing the ink cartridges on page 72.)

c Install the yellow protective parts, lift

each lock release lever and push it until it clicks, and then close the ink cartridge cover.

Page 92

CAUTION

If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.

d Unplug the machine from the AC power

outlet.

g Wrap the machine in the bag and put it

in the original carton with the original packing material.

h Pack the printed materials in the original

carton as shown below. Do not pack the used ink cartridges in the carton.

e Using both hands, use the plastic tabs

on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected.

f Lift the scanner cover to release the lock

(1). Gently push the scanner cover support down (2) and close the scanner cover (3).

Note

If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.

i Close the carton and tape it shut.

Page 93

Menu and Features C

On-screen programming

Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table C

You can program your machine without the User’s Guide by using the Menu table that begins on page 82. These pages list the menu selections and options.

Menu keys C

Access the main menu.

d Go back to the previous menu

c Go to the next menu level.

Scroll through the current menu level.

level.

 Go to the next menu level.

 Accept an option.

Page 94

Menu table C

The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk.

Menu ( ) C

Level 1 Level 2 Level 3 Options Descriptions Page

General Setup Paper Type — Plain Paper*

Inkjet Paper

Brother Photo

Other Photo

Transparency

Paper Size — Letter*

Legal

4"x6"

LCD Settings LCD Contrast Light

Med*

Dark

Backlight Light*

Med

Dark

Dim Timer Off

10 Secs

20 Secs

30 Secs*

Off Timer Off*

1 Min

2 Mins

3 Mins

5 Mins

10 Mins

The factory settings are shown in Bold with an asterisk.

30 Mins

Sets th e type of paper i n the paper tray.

Sets the size of the paper in the paper tray.

Adjusts the contrast of the LCD.

You can adjust the brightness of the LCD backlight.

You can set how long the LCD backlight stays on after the last key press.

You can set how long the LCD stays on for after the last key press.

Page 95

Menu and Features

Level 1 Level 2 L evel 3 Options Descriptions Page

LAN

(DCP-540CN only)

TCP/IP BOOT Method Auto*

Static

RARP

BOOTP

DHCP

IP Address [000-255].

[000-255].

[000-255]

Subnet Mask [000-255].

[000-255].

[000-255]

Gateway [000-255].

[000-255].

[000-255]

Node Name BRN_XXXXXX Enter the Node name.

WINS Config Auto*

Static

WINS Server (Primary)

000.000.000.000

(Secondary)

000.000.000.000

DNS Server (Primary)

000.000.000.000

(Secondary)

000.000.000.000

APIPA On*

Off

Setup Misc. Ethernet Auto*

100B-FD

100B-HD

10B-FD

10B-HD

Factory Reset — Yes

The factory settings are shown in Bold with an asterisk.

Chooses the BOOT method that best suits your needs.

Enter the IP address.

Enter the Subnet mask.

Enter the Gateway address.

Chooses the WINS configuration mode.

Specifies the IP address of the primary or secondary server.

Automatically allocates the IP address from the linklocal address range.

Chooses the Ethernet link mode.

Restores all network settings to the factory default.

See

Network User's Guide on the CDROM

Page 96

Level 1 Level 2 Level 3 Options Descriptions Page

Print Reports Help List — — Prints these lists and

User Settings ——

Network

——

reports.

Config (DCP-540CN only)

Machine Info. Serial No. — — Lets you check the serial

number of your machine.

Initial Setup Date/Time — — Puts the date and time in

your machine.

Local Language

The factory settings are shown in Bold with an asterisk.

— English*

French

Allows you to change the LCD language for your country.

See

Quick Setup Guide

PhotoCapture ( ) C

Level 1 Level 2 Level 3 Options Descriptions Page

View Photo(s) — — See the print

settings table below.

Print Index ——6 Images/Line

Fast

5 Images/Line

Photo

Print All Photos

— — See the print

settings table below.

Print Photos — — See the print

settings table below.

You can preview your photos on the LCD.

You can print a thumbnail page.

You can print all photos in your media card.

You can print an individual image.

Print Settings

Option 1 Option 2 Option 3 Option 4 Descriptions Page

Print Quality

Paper Type Plain Paper

Normal

— — Choose the print quality. 42

Photo*

— — Choose the paper type. 42

Inkjet Paper

Brother Photo

Other Photo*

The factory settings are shown in Bold with an asterisk.

Page 97

Menu and Features

Option 1 Option 2 Option 3 Option 4 Descriptions Page

Paper Size Letter

4"x 6"*

5"x 7"

Brightness

Contrast

(When A4 or Letter is selected)

— Choose the paper and print

size.

4"x 3"

5"x 3.5"

6"x 4"

7"x 5"

8"x 6"

Max. Size*

— — Adjusts the brightness. 43

Light

Dark

— — Adjusts the contrast. 43

True2Life On

Off*

Cropping On*

Off

Borderless On*

Off

Set New Default

Factory Reset

Yes

The factory settings are shown in Bold with an asterisk.

White Balance

Adjusts the hue of the white areas.

Sharpness

Enhances the detail of the image.

Color Density

Adjusts the total amount of color in the image.

— — Cro ps the image ar ound the

margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.

— — Expands the printable area

to fit the edges of the paper.

— — You can save your print

settings.

— — You can restore all the

settings to factory settings.

Page 98

Copy (Default display) C

Level 1 Level 2 Level 3 Options Descriptions Page

Quality ——Fast

Normal*

Best

Enlarge/Reduce

——50%

69% A4iA5

78%

83%

93% A4iLTR

97% LTRiA4

100%*

104% EXEiLTR

142% A5iA4

186% 4"x6"iLTR

198% 4"x6"iA4

200%

Custom(25-400%)

Paper Type ——Plain Paper*

Inkjet Paper

Brother Photo

Other Photo

Transparency

Paper Size ——Letter*

Legal

4"x6"

Brightness ——

Choose the Copy resolution for your type of document.

You can choose the enlargement or reduction ratio for your type of document.

Choose the paper type that matches the paper in the tray.

Choose the paper size that matches the paper in the tray.

Adjusts the brightness of

Light

copies.

Contrast ——

The factory settings are shown in Bold with an asterisk.

Dark

Adjusts the contrast of

copies.

Page 99

Menu and Features

Level 1 Level 2 Level 3 Options Descriptions Page

Color Adjust Red —

Adjusts the amount of Red

in copies.

Sort

Stack/Sort (DCP-540CN only)

Green —

Blue —

——Stack*

Page Layout ——Off(1 in 1)*

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster(3 x 3)

Set New Default

——Yes

Factory Reset ——Yes

The factory settings are shown in Bold with an asterisk.

Adjusts the amount of Green in copies.

Adjusts the amount of Blue in copies.

You can choose to stack or sort multiple copies.

You can make N in 1 or Poster copies.

You can save your copy settings.

You can restore all the settings to factory settings.

Page 100

Scan ( ) C

Level 1 Option 1 Option 2 Option 3 Descriptions Page

Scan to E-mail

Scan to Image — — — You can scan a color picture

Scan to OCR — — — You can have your text

Scan to File — — — You can scan a black & white

Scan to Card 150 dpi Color*

— — — You can scan a black & white

or a color document into your E-mail application.

into your graphics application.

document converted to an editable text file.

or a color document into your computer.

300 dpi Color

600 dpi Color

200x100 dpi B/W

200 dpi B/W

PDF*/JPEG

TIFF*/PDF

(File Name)

XXXXXXXX

You can choose the scan resolution and file format for your document.

The factory settings are shown in Bold with an asterisk.

See

Software User's Guide on the CDROM

Brother DCP-540CN User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

How to find Scanning instructions 1

Viewing Documentation (For Macintosh®) 1

How to find Scanning instructions 1

Control panel overview 1

LCD display screen 1

Basic Operations 1

Status LED indications 1

Printing Reports 1

How to print a report 1

Loading documents and paper 2

Loading documents 2

Using the ADF (DCP-540CN only) 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

Acceptable paper and other media 2

Recommended media 2

Handling and using media 2

Paper capacity of the output paper tray 2

Choosing the right media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading paper and other media 2

Loading envelopes and post cards 2

About envelopes 2

How to load envelopes and post cards2

If you have problems when printing on envelopes, try the following suggestions: 2

Loading photo paper 2

Removing small printouts from the machine 2

Printable Area 2

General setup 3

Paper settings 3

Paper Type 3

Paper Size 3

LCD display 3

LCD Contrast 3

Setting the backlight brightness 3

Setting the Dim Timer for the backlight 3

Setting the Off Timer 3

Making copies 4

How to copy 4

Making a single copy 4

Making multiple copies 4

Stop copying 4

Copy options 4

Changing and quality 4

Enlarging or reducing the image copied 4

Making N in 1 copies or a poster (page layout) 4

Sorting copies using the ADF (DCP-540CN only) 4

Adjusting Brightness, Contrast and Color 4

Brightness 4

Contrast 4

Color Saturation 4

Paper options 4

Paper Type 4

Paper Size 4

Setting your changes as new default 4

Restoring all the settings to factory settings 4

PhotoCapture Center® Operations