Brother DCP-540CN User Guide

USER’S GUIDE

DCP-330C DCP-540CN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-330C and DCP-540CN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;

 may support an insurance claim by you in the event of product loss covered by insurance; and,

 will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Digital Copier needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows

only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages)

Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages)

Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages)

Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages)

Premium Glossy Photo Paper (Letter size / 20 sheets)

Premium Glossy Photo Paper (4"×6" size / 20 sheets)

Matte Inkjet Paper (Letter size / 25 sheets)

Inkjet Plain Paper (Letter size / 250 sheets)

User's Guide LP3289001 (English for USA and Canada)

BP61GLL

BP61GLP

BP60ML (USA only)

BP60PL (USA only)

LP3289002 (French for Canada)

Available in the USA and from November 2006 in Canada.

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 MFC and DCP and 1-800-276-7746 Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

if you first reported the problem

-brand parts and

for Fax,

for

Brother® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of

sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother.

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and only statement of Brother's obligations to

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother's

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship this Product.

Retain your original

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

Section I General

1 General Information

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................2

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

LCD display screen .........................................................................................8

Basic Operations .............................................................................................8

Status LED indications ....................................................................................9

Printing Reports...............................................................................................9

2 Loading documents and paper

Loading documents .............................................................................................10

Using the ADF (DCP-540CN only) ................................................................10

Using the scanner glass ................................................................................11

Scannable area .............................................................................................11

Acceptable paper and other media......................................................................12

Recommended media ...................................................................................12

Handling and using media .............................................................................12

Choosing the right media...............................................................................14

Loading paper and other media...........................................................................16

Loading envelopes and post cards................................................................18

Loading photo paper...................................................................................... 20

Removing small printouts from the machine .................................................21

Printable Area................................................................................................22

) .........................................................5

3 General setup

Paper settings......................................................................................................23

Paper Type ....................................................................................................23

Paper Size .....................................................................................................23

LCD display .........................................................................................................24

LCD Contrast.................................................................................................24

Setting the backlight brightness.....................................................................24

Setting the Dim Timer for the backlight ........................................................25

Setting the Off Timer .....................................................................................25

vii

Section II Copy

4 Making copies

How to copy .........................................................................................................28

Making a single copy.....................................................................................28

Making multiple copies ..................................................................................28

Stop copying..................................................................................................28

Copy options........................................................................................................28

Changing and quality .....................................................................................29

Enlarging or reducing the image copied ........................................................29

Making N in 1 copies or a poster (page layout) ............................................30

Sorting copies using the ADF (DCP-540CN only) .........................................31

Adjusting Brightness, Contrast and Color......................................................31

Paper options ................................................................................................32

Setting your changes as new default.............................................................33

Restoring all the settings to factory settings..................................................33

Section III Walk-up Photo Printing

5 PhotoCapture Center

PhotoCapture Center® Operations ......................................................................36

Printing from a media card without a PC .......................................................36

Scanning to a media card without a PC ........................................................36

Using PhotoCapture Center

Using media cards.........................................................................................36

Media card folder structure............................................................................37

Getting started .....................................................................................................37

Entering PhotoCapture mode ........................................................................38

Print Images.........................................................................................................38

View Photo(s) ................................................................................................38

Print Index (Thumbnails) ...............................................................................39

Print All Photos..............................................................................................39

Print Photos ...................................................................................................40

DPOF printing................................................................................................40

PhotoCapture Center

Print Quality ...................................................................................................42

Paper options ................................................................................................42

Adjusting Brightness, Contrast and Color......................................................43

Cropping ........................................................................................................44

Borderless printing.........................................................................................44

Setting your changes as new default.............................................................44

Restoring all the settings to factory settings..................................................44

Scan to Card .......................................................................................................45

Entering Scan mode ......................................................................................45

How to scan to card.......................................................................................45

Understanding the Error Messages .....................................................................46

from your computer ........................................36

print settings ...................................................................41

viii

6PictBridge

Before Using PictBridge.......................................................................................47

PictBridge requirements ................................................................................47

Using PictBridge ..................................................................................................47

Setting your digital camera............................................................................47

Printing Images....................................................................................................48

DPOF printing................................................................................................48

Understanding the Error Messages .....................................................................49

Section IV Software

7 Software and Network features

Section V Appendixes

A Safety and Legal

Choosing a location.............................................................................................54

To use the machine safely.............................................................................55

Important safety instructions..........................................................................58

Federal Communications Commission (FCC) Declaration of Conformity

(USA only).................................................................................................60

Industry Canada Compliance Statement (Canada only) ...............................61

LAN connection (DCP-540CN only) ..............................................................61

Legal limitations for copying ..........................................................................61

Trademarks ...................................................................................................62

B Troubleshooting and Routine Maintenance

Troubleshooting .................................................................................................. 63

If you are having difficulty with your machine................................................63

Error messages ...................................................................................................67

Document jam (DCP-540CN only) ................................................................69

Printer jam or paper jam ................................................................................70

Routine maintenance...........................................................................................72

Replacing the ink cartridges ..........................................................................72

Cleaning the outside of the machine .............................................................74

Cleaning the scanner.....................................................................................75

Cleaning the machine printer platen..............................................................75

Cleaning the paper pick-up roller...................................................................76

Cleaning the print head .................................................................................76

Checking the print quality ..............................................................................77

Checking the print alignment.........................................................................78

Checking the ink volume ...............................................................................78

Machine Information ............................................................................................79

Checking the serial number...........................................................................79

Packing and shipping the machine ......................................................................79

C Menu and Features

On-screen programming ......................................................................................81

Menu table.....................................................................................................81

Menu keys ...........................................................................................................81

Menu table.....................................................................................................82

D Specifications

General................................................................................................................89

Print media...........................................................................................................91

Copy ....................................................................................................................92

PhotoCapture Center

PictBridge ...........................................................................................................94

Scanner ...............................................................................................................94

Printer ..................................................................................................................95

Interfaces .............................................................................................................95

Computer requirements.......................................................................................96

Consumable items ...............................................................................................97

Network (LAN) (DCP-540CN only) ......................................................................98

E Glossary

FIndex

.........................................................................................93

Section I

General I

General Information 2 Loading documents and paper 10 General setup 23

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the

Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use advanced features of Printer, Scanner and Network (DCP-540CN only). When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the programs group, and then select User’s Guide.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

General Information

c If the language screen appears, click

your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows

program from the root directory of the Brother CD-ROM.

Explorer to run the setup.exe

d Click User’s Guide to view the

Software User’s Guide and Network User’s Guide in HTML format.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Windows Professional and Windows

 ControlCenter3

(For Windows Professional and Windows

 Network Scanning

(DCP-540CN only)

PaperPort

 The complete ScanSoft® PaperPort® SE

with OCR User's Guide can be viewed from the Help selection in the ScanSoft PaperPort

98/98SE/Me/2000

XP)

98/98SE/Me/2000

XP)

SE with OCR User’s Guide

SE with OCR application.

Chapter 1

Viewing Documentation (For Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the

Software User’s Guide and Network User’s Guide in HTML format.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Mac OS

 ControlCenter2

(For Mac OS

 Network Scanning

(For Mac OS (DCP-540CN only)

Presto!

 The complete Presto!® PageManager®

PageManager® User’s Guide

User's Guide can be viewed from the Help selection in the Presto!

application.

X 10.2.4 or greater)

PageManager®

e Click the documentation you want to

read.

 Software User’s Guide  Network User’s Guide

(DCP-540CN only)

Accessing Brother

General Information

Support

(For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

) 1

 To access our web site

(www.brother.com Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (www.brothermall.com additional product and services information, click Brother Mall.com.

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To return to the main page, click Back or

If you have finished, click Exit.

), click Brother Home

) for

Chapter 1

Control panel overview 1

The DCP-330C and DCP-540CN have the same control panel keys.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

Note

Most of the illustrations in this User’s Guide show the DCP-330C.

1 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

2 Number of Copies

Use this key to make multiple copies.

3 Menu keys:

 d or c

Press to scroll backward or forward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Menu

Lets you access the main menu to program the machine.

 OK

Lets you select a setting.

4 Start keys:

 Color Start

Lets you start making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

 Black Start

Lets you start making copies in black & white. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

Normal

100% Plain Pap Letter 0

General Information

Normal

100% Plain Pap Letter 0

5 Stop/Exit

Stops an operation or exits from a menu.

6On/Off

You can turn the machine on or off. If you turn the machine off, it will still

periodically clean the print head to maintain print quality.

7Ink

Lets you clean the print head, check the print quality, and check the available ink volume.

97810

8 Scan

Lets you access Scan mode.

9 PhotoCapture

Lets you access PhotoCapture Center

10 Status LED

Turns red when the LCD displays an error or an important status message.

mode.

Chapter 1

LCD display screen 1

The LCD display screen shows the mode the machine is in, the current settings, and the available ink volume.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

Normal

100% Plain Pap Letter 0

1 Ink indicator

Lets you see the available ink volume.

Basic Operations 1

The following steps show how to change a setting in the machine. In this example the Paper Type setting is changed from Plain Paper to Inkjet Paper.

a Press Menu. b Press a or b to choose

General Setup.

General Setup

Print Reports Machine Info. Initial Setup

c Press a or b to choose Paper Type.

General Setup

Paper Type

Paper Size

LCD Settings

Press OK.

Plain Pa

Letter

OKSelect & Press

d Press a or b to choose

Inkjet Paper.

Paper Type

Plain Paper

Inkjet Paper

Brother Photo Other Photo

OKSelect & Press

Press OK. You can see the current setting on the LCD:

General Setup

Paper Type

Paper Size

LCD Settings

Inkjet Pa

Letter

OKSelect & Press

e Press Stop/Exit.

OKSelect & Press

Press OK.

General Information

Status LED indications 1

The Status LED (light emitting diode) is a light that shows the status of the machine, as shown in the table.

COPY

Quality

Enlarge/Reduce Paper Type Paper Size

20:48

Brightness

LED DCP status Description

Ready The DCP is ready for

Off

Cover open The cover is open. Close

Red

Ink empty Replace the Ink

Paper error Put paper in the tray or

Other messages

Normal

100% Plain Pap Letter 0

use.

the cover. (See Error messages on page 67.)

cartridge with a new one. (See Replacing the ink cartridges on page 72.)

clear the paper jam. Check the LCD message. (See Error messages on page 67.)

Check the LCD message. (See Error messages on page 67.)

Printing Reports 1

The following reports are available:

 Help List

A help list about how to quickly program your machine.

 User Settings

Lists your settings.

 Network config (DCP-540CN only)

Lists your Network settings.

How to print a report 1

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d Press Black Start.

Loading documents and paper 2

Loading documents 2

You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (DCP-540CN only) 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

) paper and always fan the pages

Temperature: 68 to 86° F (20 to 30° C)

Humidity: 50% to 70%

Paper:

Length: 5.8 to 14 in.

Width: 5.8 to 8.5 in.

Weight:

20 lb LTR (80 g/m

(148 to 355.6 mm)

(148 to 215.9 mm)

17to24lb (64to90g/m

A4)

)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

Loading documents and paper

Using the scanner glass 2

You can use the scanner glass to copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 11.7 in. (297 mm)

Width: Up to 8.5 in. (215.9 mm)

Weight: Up to 4.4 lb (2 kg)

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

b Using the document guidelines on the

left, center the document face down on the scanner glass.

c Close the document cover.

Usage Document

Size

Copy Letter 0.12 in.

A4 0.12 in.

Scan Letter 0.12 in.

A4 0.12 in.

Top (1)

Bottom (2)

(3 mm)

Left (3)

Right (4)

0.12 in. (3 mm)

0in. (0 mm)

Chapter 2

Acceptable paper and other media 2

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use the Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the proper media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu.

 When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on the instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media 2

To get the best print quality, we suggest using Brother paper. (See the table below.)

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

Letter Plain BP60PL (USA only)

Letter Glossy Photo

Letter Inkjet (Matte) BP60ML (USA only)

4 × 6 in. Glossy Photo

Available in the USA and from November 2006 in Canada.

BP61GLL

BP61GLP

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Loading documents and paper

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 0.08 in. (2 mm) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray 2

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.

 Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Chapter 2

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Copy Photo

Capture

Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes

Legal 8 1/2 × 14 in. (216 × 356 mm) Yes – Yes

Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes

JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes

A5 5.8 × 8.3 in. (148 × 210 mm) Yes – Yes

A6 4.1 × 5.8 in. (105 × 148 mm) – – Yes

Cards Photo 4 × 6 in. (10 × 15 cm) Yes Yes Yes

Photo L 3 1/2 × 5 in. (89 × 127 mm) – – Yes

Photo 2L 5 × 7 in. (127 × 178 mm) – Yes Yes

Index Card 5 × 8 in. (127 × 203 mm) – – Yes

Post Card 1

Post Card 2 (Double)

Envelopes C5

Envelope

DL Envelope

COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – Yes

Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – Yes

JE4 Envelope

Transparencies

Letter 8 1/2 × 11 in. (216 × 279 mm) Yes – Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes – Yes

3.9 × 5.8 in. (100 × 148 mm) – – Yes

5.8 × 7.9 in. (148 × 200 mm) – – Yes

6.4 × 9 in. (162 × 229 mm) – – Yes

4.3 × 8.7 in. (110 × 220 mm) – – Yes

4.1 × 9.3 in. (105 × 235 mm) – – Yes

Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo 4"×6"

Index Card

Post Card

Envelopes

17 to 32 lb (64 to 120 g/m

17 to 53 lb (64 to 200 g/m

Up to 58 lb (Up to 220 g/m

Up to 64 lb (Up to 240 g/m

Up to 32 lb (Up to 120 g/m

Up to 53 lb (Up to 200 g/m

20 to 25 lb (75 to 95 g/m

0.003 to 0.006 in. (0.08 to 0.15 mm)

)

0.003 to 0.01 in. (0.08 to 0.25 mm) 20

)

Up to 0.01 in. (Up to 0.25 mm) 20

)

Up to 0.01 in. (Up to 0.28 mm)

)

Up to 0.006 in. (Up to 0.15 mm) 30

)

Up to 0.01 in. (Up to 0.23 mm) 30

)

Up to 0.02 in. (Up to 0.52 mm) 10

)

Transparencies – – 10

Up to 50 sheets for Legal size paper 20 lb (80 g/m2). Up to 100 sheets of 20 lb (80 g/m

For Photo 4"×6" and Photo L 3.5"×5" paper use the photo bypass tray (for USA) or the photo paper tray (for Canada). (See Loading photo paper on page 20.)

) paper.

100

Chapter 2

Loading paper and other media 2

Note

To print on Photo (4"×6") or Photo L (3.5"×5") paper, you must use the photo bypass tray. (See Loading photo paper on page 20.)

a Pull the paper tray completely out of the

machine. If the paper support flap is open, close it and lift the output paper tray cover (1).

b Press and slide the paper side guides (1)

and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

Loading documents and paper

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides with

both hands and the paper length guide to the paper. Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Close the output paper tray cover.

Chapter 2

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(75 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

CAUTION

Do not use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Note

Do not use the paper support flap for Legal paper.

Glue 2

Double flap 2

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

+ 86 hidden pages

Brother DCP-540CN User Guide

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

How to find Scanning instructions 1

Viewing Documentation (For Macintosh®) 1

How to find Scanning instructions 1

Control panel overview 1

LCD display screen 1

Basic Operations 1

Status LED indications 1

Printing Reports 1

How to print a report 1

Loading documents and paper 2

Loading documents 2

Using the ADF (DCP-540CN only) 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

Acceptable paper and other media 2

Recommended media 2

Handling and using media 2

Paper capacity of the output paper tray 2

Choosing the right media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading paper and other media 2

Loading envelopes and post cards 2

About envelopes 2