Brother DCP1200 User Manual

DCP 1200

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: DCP 1200

Serial Number:* ______________________________________

Date of Purchase: ______________________________________

Place of Purchase: ______________________________________

* The serial number is on the back of the unit. Retain this manual with

your

sales receipt

event of a theft, fire or warranty service.

as a permanent record of your purchase, in the

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

If you can’t resolve a difficulty with your Brother Digital Copier/Printer using this manual and you have access to a fax machine, call our fax-back system and follow the voice prompts. You will be able to receive faxed instructions about using the system and an index of fax-back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the Word Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

ORDERING ACCESSORIES AND SUPPLIES

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice) From within 1-800-668-2768 (voice)

1-800-947-1445 (fax) Canada: http://www.brothermall.com

Description Item

Laser Toner Cartridge TN-430 (Able to print up to 3000 pages)

Laser Drum Unit DR400 *8 MB Memory Expansion Board ME8000 *16 MB Memory Expansion Board ME16000 IEEE-1284 Bi-directional Cable F2A046-10 Multi-purpose Paper Cassette #2 LT400 Surge Protection Device QPD120

(2 outlets) Surge Protection Device FX120

(8 outlets) Owner’s Manual LE1329001 Bundled DCP 1200 Printer and Scanner DSK1231 (Floppy Disks, Windows

Drivers are available on Floppy Disks.

TN-460 (Able to print up to 6000 pages)

3.1x)

* Before you install ME8000 or ME16000, be sure to read DISCLAIMER—

USER INSTALLATION OF MEMORY BOARD(S), page iii.

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Disclaimer—User Installation of

Memory Board(s)

In some cases, product may be modified by adding and/or replacing the memory board(s) with approved replacements. Any damage to the product, the memory board(s) to be inserted therein or otherwise, caused as a result of improper installation (including installation of other than approved memory boards(s)) is comfortable with the installation of approved memory board(s), contact a Brother Authorized Service Center to perform the installation of the memory board(s) for you. If you elect to use a Brother Authorized Service Center, you will be responsible for a moderate service charge. For the name and location of a convenient Authorized Service Center, please call 1-800-521-2846.

not covered by the Limited Warranty. If you do not feel

NOTICE – DISCLAIMER OF WARRANTIES

iii

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

(For USA Only)

This warranty gives you certain rights and you may also ha ve other rights that may v ary from state to state.

This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty P eriod” is 3 years from the date of purchase, and provides for: repair or replacement, at your option, during the first two years; and repair only during the third year. The “Warranty Period” for consumable items, such as Toner, Drums, Ribbons, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whiche ver is shorter.

What is NOT covered: This warranty is VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged or, the recommended monthly volume has been exceeded, (5) non Brother®-brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’ s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working Product with a refurbished or remanufactured product that performs to the manufacturer’ s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warr anty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non-working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number . Y our credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging

Copier/Printer

LIMITED WARRANTY (USA)

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

(For USA Only)

instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return airbill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return airbill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is , your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation ma y not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMA TION, PR OMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and

only statement

It replaces all other agreements and understandings that you may hav e with Brother or its representatives.

Copier/Printer

of Brother’s obligations to y ou.

LIMITED WARRANTY (USA)

This Limited Warranty (and Brother’s obligation to you) may not be changed in an y way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: T oll-free customer service and technical support is available for hardware operational assistance at 1-800284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site www.brother.com. Now you can visit us on-line

www.brothermall.com, your complete

source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # Serial # Date of purchase: Store where purchased: Location of store:

Important:

keep all original packing materials, in the event that you ship this product.

We recommend that you

BROTHER DIGITAL COPIER/PRINTER MACHINE LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this Copier/Printer free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner, and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the Copier/Printer in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the Copier/ Printer must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the Copier/Printer and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the Copier/Printer to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this Copier/Printer shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

We’ re at your side.

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

Table of Contents

Getting to Know Your Digital Copier/Printer................... 1-1

Using this Manual.............................................................................. 1-1

Finding Information .................................................................... 1-1

DCP-1200 Control Panel Overview ................................................. 1-2

Inserting Originals for Copying (and Scanning) ............................ 1-4

Using the ADF (Automatic Document Feeder) .......................... 1-4

Using the Scanner Glass ............................................................. 1-5

Table of Options.......................................................................... 1-6

Assembly............................................................................... 2-1

Packing List........................................................................................ 2-1

Make sure you have the following items: ................................... 2-1

Choosing a Location .......................................................................... 2-2

Release the Scanner Lock!.......................................................... 2-3

Assembly............................................................................................. 2-4

Installing the Drum Unit Assembly (with Toner Cartridge) ....... 2-4

Acceptable Paper ............................................................................... 2-5

Multi-purpose Paper Cassette (and Cassette #2 Accessory)....... 2-5

Manual Feed Slot ........................................................................ 2-5

Front Output Bin ......................................................................... 2-5

Loading Paper in the Multi-purpose Paper Cassette................... 2-6

Use the Manual Feed Slot for Special Paper .............................. 2-7

Connect the Power Cord ............................................................. 2-7

Initial Setup ........................................................................................ 2-8

Setting the Beeper Volume.......................................................... 2-8

Setting the Sleep Mode ............................................................... 2-8

Setting the Print Density ............................................................. 2-9

Toner Save .................................................................................. 2-9

Checking the Drum Life ............................................................. 2-9

Turning On Cassette #2 ............................................................ 2-10

Setting the Paper Size ............................................................... 2-10

Setting Cassette Usage.............................................................. 2-11

Making Copies ..................................................................... 3-1

Inserting Originals for Copying ....................................................... 3-1

Using the ADF (Automatic Document Feeder) .......................... 3-1

Using the Scanner Glass ............................................................. 3-2

Copy Settings ..................................................................................... 3-3

Copy Contrast (Temporary Setting)............................................ 3-3

Paper Size ................................................................................... 3-3

Reduce (Temporary Setting)....................................................... 3-4

Enlarge (Temporary Setting)....................................................... 3-5

Copy Mode (Temporary Setting)................................................ 3-5

Copying a Photograph .......................................................... 3-5

TABLE OF CONTENTS

vii

Copy Operations ................................................................................ 3-6

Copying One Page ...................................................................... 3-6

Multiple Copies (Using the ADF)............................................... 3-6

Multiple Copies (Using the Scanner Glass)................................ 3-6

Stacking Multiple Copies............................................................ 3-7

Using the ADF to Sort Multiple Copies...................................... 3-7

Special Copy Options ................................................................. 3-7

4in1 ....................................................................................... 3-7

2in1 ....................................................................................... 3-8

Poster .................................................................................... 3-8

Making Special Copies ......................................................... 3-9

Connecting to a PC (For Printing/Scanning) .................... 4-1

Before You Begin (For Windows® Only).......................................... 4-1

If You Don’t Have a CD-ROM Drive ......................................... 4-1

Computer Requirements ............................................................. 4-2

Connections ........................................................................................ 4-2

Connecting a USB Cable (For Windows

USB-Equipped Power Macintosh

Connecting the Bundled Parallel Cable (For Windows

Choosing the Software to Install ...................................................... 4-4

Install Printer and Scanner Drivers (For Windows Install Printer Driver (For Power Macintosh G3 or

iMac Only) .............................................................................. 4-4

Install Scanner Driver (For Power Macintosh G3 or

iMac Only) .............................................................................. 4-4

Install Automatic E-Mail Printing (For Windows

View Online Documentation ...................................................... 4-4

View Product Support Information............................................. 4-4

Brother W eb Link........................................................................ 4-4

Exit.............................................................................................. 4-4

Installing Printer and Scanner Drivers ........................................... 4-5

For Windows

-Based PC Using a USB Cable............................ 4-5

Installing Brother Drivers Using a USB Cable .................... 4-6

True T ype Fonts .................................................................. 4-11

For Windows Helpful Hints for Windows

For Apple

-Based PC Using the Bundled Parallel Cable ... 4-12

3.1x or Windows® 95/98............. 4-14

New Power Macintosh® G3 or iMac™ Using a

USB Cable with Mac OS 8.5/8.6................................................ 4-15

Before You Install the Brother Drivers ..................................... 4-15

Installing Brother Printer and Scanner Drivers ........................ 4-15

To Access the On-Line Documentation .................................... 4-16

To Look For Software Updates at www.brother.com ............... 4-16

98,

G3 and iMac™)................ 4-2

Only).. 4- 3

Only)......... 4-4

Only) .......... 4-4

viii

TABLE OF CONTENTS

Printing................................................................................. 5-1

Special Printing Features.................................................................. 5-1

For Windows

Windows

Popular Printer Emulation .................................................... 5-1

Remote Printer Console Program for DOS .......................... 5-1

Bi-directional Parallel Interface............................................ 5-1

Enhanced Memory Management.......................................... 5-1

For Apple

Printing From Your PC..................................................................... 5-2

Choosing Acceptable Paper ........................................................ 5-2

Multi-purpose Paper Cassette ..................................................... 5-3

Two-Sided Printing (Manual Duplex) ........................................ 5-3

Front Output Bin ......................................................................... 5-4

Manual Feed Slot ........................................................................ 5-4

Loading One Sheet of Paper at a Time................................. 5-5

Loading More than One Sheet of Paper at a Time ............... 5-5

Printing on Thicker Paper and Card Stock ........................... 5-6

Simultaneous Printing While Copying or Scanning ................... 5-7

Using the Brother Printer Driver with Your Apple

Macintosh

Printing Documents .................................................................... 5-7

Print Operations from the Control Panel........................................ 5-9

Job Cancel................................................................................... 5-9

Using the Menu Key ................................................................... 5-9

Printing the Internal Font...................................................... 5-9

Printing a Configuration List .............................................. 5-10

Printing a Test Page ............................................................ 5-10

Restoring Factory Default Settings..................................... 5-10

Printing PC Data in Hexadecimal....................................... 5-11

Printing from DOS .......................................................................... 5-11

How to Use the Copier/Printer with Your DOS Application

Software ................................................................................ 5-11

What Does the Remote Printer Console Do?............................ 5-11

Remote Printer Console Main Program.............................. 5-12

Printer Status Monitor Program.......................................... 5-12

Installing the Remote Printer Console ...................................... 5-12

Using the Remote Printer Console Main Program ................... 5-13

Remote Printer Console ............................................................ 5-14

Current Printer Status Information ..................................... 5-14

Printer Setup Category.............................................................. 5-14

Print Setup Section ............................................................. 5-14

Page Setup Section ............................................................. 5-15

Font Configuration ............................................................. 5-15

Other Configuration............................................................ 5-15

Console Configuration Category ........................................ 5-16

Using the Printer Status Monitor Program ............................... 5-16

Only: ................................................................... 5-1

Printing ............................................................... 5-1

New Power Macintosh® G3 or iMac™ Only: ........... 5-2

G3 or iMac™.............................................................. 5-7

New Power

TABLE OF CONTENTS

Scanning ............................................................................... 6-1

Using the Control Panel Keys (For Windows® 95/98 and

Windows NT

Scan Image.................................................................................. 6-1

Scan OCR ................................................................................... 6-2

Scan to E-mail............................................................................. 6-2

Using ScanSoft

(For Windows® Only) ................................................................... 6-3

ScanSoft

Viewing Items in PaperPort

Organizing Your Items in Folders......................................... 6-4

Links to Many Other Applications ....................................... 6-5

Using ScanSoft

Importing Items from Other Applications ............................ 6-6

Exporting Items in Other Formats ........................................ 6-6

Scanning a Document ................................................................. 6-6

TWAIN COMPLIANT ......................................................... 6-6

Accessing the Scanner .......................................................... 6-7

Scanning a Document into the PC ........................................ 6-7

Settings in the Scanner Window........................................... 6-8

How to Use PreScan to Adjust an Image............................ 6-10

Using Brother TWAIN Scanner Driver with Your Apple

New Power Macintosh® G3 or iMac™....................................... 6-11

Importing Images...................................................................... 6-11

Exporting Images in Other Formats ......................................... 6-11

Accessing the Scanner .............................................................. 6-12

Scanning a Document into Your Macintosh or iMac ................ 6-12

Settings in the Scanner Window ............................................... 6-12

Image .................................................................................. 6-13

Miscellaneous ..................................................................... 6-14

Contrast............................................................................... 6-14

Scanning Area ..................................................................... 6-15

Business Card Size ............................................................. 6-15

How to Use PreScan to Adjust an Image.................................. 6-16

4.0 Only) ............................................................... 6-1

™

PaperPort® and ScanSoft™ TextBridge

™

PaperPort® for Brother .............................................. 6-3

™

TextBridge® OCR

(Converting Image Text to Text You Can Edit).................. 6-5

................................................ 6-4

Using the Windows® Based Brother Control Center

(For Windows

Brother Control Center..................................................................... 7-1

AutoLoad the Brother Control Center ........................................ 7-2

How to Turn Off AutoLoad......................................................... 7-2

Brother Control Center Features ..................................................... 7-3

Auto Configuration ..................................................................... 7-3

Scanning Operations ................................................................... 7-3

Copy Operations ......................................................................... 7-4

Scanner Settings for Scan and Copy Buttons ............................. 7-4

Global Settings............................................................................ 7-4

Setting Up the Scanner Configurations ...................................... 7-5

TABLE OF CONTENTS

95/98 and NT® 4.0 Only) ...................... 7-1

To access the Scanner Configurations screen:............................ 7-5

Initiating an Operation from the Control Center Screen............. 7-5

Scan to File ......................................................................................... 7-6

Scanner Settings.......................................................................... 7-6

Destination Folder....................................................................... 7-7

Send Scan to E-mail........................................................................... 7-8

Scanner Settings.......................................................................... 7-8

Email Application ....................................................................... 7-8

File Attachments ......................................................................... 7-9

Conversion Options .................................................................... 7-9

Show QuickSend Menu .............................................................. 7-9

QuickSend List ......................................................................... 7-10

Send Scan to Word Processor......................................................... 7-11

Scanner Settings........................................................................ 7-11

Word Processor ......................................................................... 7-11

User Defined Button ........................................................................ 7-13

Scanner Settings........................................................................ 7-13

Tar get Application..................................................................... 7-13

Copy / Two on One Copy ................................................................ 7-14

Scanner Settings........................................................................ 7-14

Copy Settings ............................................................................ 7-14

Using Automatic E-Mail Printing ...................................... 8-1

For Windows® 95/98 Only................................................................. 8-1

Main Features ............................................................................. 8-1

To Look for Software Updates at www.brother.com ............ 8-2

To Access the On-Line Documentation ................................ 8-2

Optional Accessories............................................................ 9-1

Additional Memory for Printing and Scanning............................. 9-1

Paper Cassette #2 (Option) .............................................................. 9-1

Important Information ..................................................... 10-1

Standard Telephone and FCC Notices (For 120V Models Only) .. 10-1

Federal Communications Commission (FCC) Declaration of

Conformity (For USA Only)................................................. 10-1

ENERGY STAR

Important–About the interface Cable ....................................... 10-2

Industry Canada Compliance Statement

(For Canada Only)................................................................. 10-2

Laser Safety (For 110-120V Models Only) .............................. 10-2

FDA Regulations ................................................................ 10-2

Manufacturing Information ................................................ 10-2

Important Safety Instructions ............................................. 10-3

Trademarks ......................................................................... 10-4

Compliance Statement ................................ 10-1

TABLE OF CONTENTS

Troubleshooting and Routine Maintenance .................... 11-1

Troubleshooting ............................................................................... 11-1

Error Messages ................................................................................ 11-1

Document Jams and Paper Jams ................................................... 11-3

Document Jam in the Top of the ADF Unit .............................. 11-3

Document Jam Inside the ADF Unit......................................... 11-3

Printer Jam ................................................................................ 11-4

Paper is Jammed in the Multi-purpose Paper Cassette....... 11-4

Paper is Jammed near the Drum Unit ................................. 11-5

Paper is Jammed in the Fuser Unit ..................................... 11-5

If You Are Having Difficulty with Your Machine .................... 11-6

Routine Maintenance .................................................................... 11-12

Cleaning the Scanner .............................................................. 11-12

Cleaning the Printer ................................................................ 11-13

Cleaning the Drum Unit.......................................................... 11-14

Replacing the Toner Cartridge ................................................ 11-14

Toner Empty Indicator...................................................... 11-15

How to Replace the Toner Cartridge ................................ 11-15

Replacing the Drum Unit ........................................................ 11-17

Checking the Drum Life ......................................................... 11-19

Specifications...................................................................... 12-1

Product Description ......................................................................... 12-1

Paper ................................................................................................. 12-1

Paper Cassette (and Cassette #2 Accessory) ............................ 12-1

Manual Feed Slot ...................................................................... 12-1

Consumable Items ........................................................................... 12-1

Machine ............................................................................................ 12-2

Printer............................................................................................... 12-2

True Type Fonts on CD-ROM .................................................. 12-3

Resident Fonts........................................................................... 12-3

Symbol Sets/Character Sets................................................ 12-3

HP LaserJet IIP ................................................................... 12-4

Interface............................................................................................ 12-5

Parallel Interface ....................................................................... 12-5

USB (Universal Serial Bus) Interface....................................... 12-5

xii

Index ...................................................................................... I-1

TABLE OF CONTENTS

Getting to Know Your

Using this Manual

Digital Copier/Printer

Thank you for purchasing a Brother Digital Copier/Printer. This machine is simple to use. However, you can use it to its fullest potential by taking a few minutes to read this manual.

Finding Information

Use the Index to find information about a specific feature. Throughout this manual, you’ll see special symbols alerting you to important information, cautions to avoid damaging the machine, and warnings to avoid hurting yourself. Illustrations of some screen displays provide additional help.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 1

DCP-1200 Control Panel Overview

1817 2119 20

15 14 13 12 3467 2 1

Copy

Press this key to start copying an original that is in the ADF or on the scanner glass.

Stop

Press this key to cancel a copy operation. The original will be ejected.

Clear

If you entered a wrong copy setting and want to return to the factory default settings before copying, press this key.

Sort

Press this key to sort multiple copies.

Numeric Keys

Use the numeric keys to enter the number of multiple copies (99 maximum).

Copy Mode (and Indicators)

Press to illuminate the LED that suits the type of original.

Auto — Select when the original contains both text and photographs.

Text — Select when the original contains only text.

Photo — Select when the original is a picture.

589101116

Option (and Indicators)

You can change the layout of copies on the print media. Press this key until the Option Indicator you want is lit.

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

Copy:

Enlarge (Temporary Setting)

Each key press shows the next prestored enlargement ratios: 100%, 120%, 125%, 141%, 150%, 200%, 400%, ZOOM. For more choices, select ZOOM and use the numeric keys to type any percentage between 101% and 400%.

1 - 2

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

Reduce (Temporary Setting)

Each key press shows the next pre-stored reduction ratios: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM. For more choices, select ZOOM and use the numeric keys to type any percentage between 25% and 99%. Select AUT O to automatically fit the original on the selected paper size.

Paper Size

Press this key to select the size of print media.

Contrast (Temporary Setting)

Each key press darkens the contrast. Choose from seven degrees of light to dark.

Scan:

Scan to E-mail

Press this key to scan an original into your E-mail application, such as Microsoft Outlook or Netscape. The original will be set up automatically as an attachment.

Scan/OCR;

Press this key to start scanning a text document. ScanSoft TextBridge® will convert it to editable text and display it in your word processor application for further editing.

Scan Image;

Press this key to scan a color picture into your graphics application such as Photoshop or Corel, for viewing and editing.

Print:

Job Cancel

Terminates a print job in process and ejects the printout.

Each key press shows the next Menu option: 1.INITIAL SETUP,

2.PRINT OPTIONS, and

3.RESET PRINTER. After you select the menu, then select the setting to change.

Paper Clip Tray

To avoid paper jams while copying and scanning, remove all paper clips and staples and place them in this convenient tray.

LCD (Liquid Crystal Display):

Status

Displays messages to help you set up and operate your machine.

Ratio

Enlargement and reduction percentages will be displayed

Contrast

This area shows the degree of contrast you selected by pressing the Contrast key.

™

Toner Empty Icon

The toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 3

Inserting Originals for Copying (and Scanning)

You can copy and scan from either the ADF (Automatic Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m paper when using the ADF. Always fan the pages well and stagger them.

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. Scanner Glass, page 1-5.)

■

Make sure documents written with ink are completely dry.

■

Originals must be from

5.8 to 8.5 inches wide, and from 5 to 14 inches long.

1 Insert original face up,

top edge first.

2 Adjust the paper guides

to fit the width of your pages.

3 Stagger multiple pages.

Then place them in the ADF, until you feel the first page lightly touch the feed roller.

(To copy or scan this kind of document, see Using the

)

Original is Face Up in the ADF

Document Stopper

4 Pull up the document stopper.

1 - 4

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

Using the Scanner Glass

Originals are Face Down

You can use the scanner glass to copy (or scan) one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the left, center the original face down

on the scanner glass. Close the document cover.

If the original is a book or is thick, do not slam the cover or press on it or you may damage the machine.

READY

100%

Press

—OR—

Copy

to begin copying.

COPYING P.01

100%

Press either the Scan to E-mail, Scan/OCR, or Scan Image button to begin scanning.

Repeat Steps 1 to 4 for each page of your original.

Press

Stop

to cancel.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 5

Table of Options

When you press

you can choose settings and test print

Paper Size

operations. (See Initial Setup, page 2-8 for details.)

Main Menu Sub Menu Options Factory Setting

1.INITIAL SETUP 1.BEEPER

2.SLEEP MODE –––– 05 MI N

3.PRINT DENSITY

4.TONER SAVE 1.ON 2.OFF 2.OFF

5.DRUM LIFE REMAINING 100%

6.CASSETTE #2 1.ON 2.OFF 2.OFF (7.LANGUAGE, 1.ENG 2.FRE 1.ENG

CANADA ONLY)

2.PRINT OPTIONS 1.INTERNAL FONT

2.CONFIGURATION

3.TEST PRINT

3.RESET PRINTER 1.FACTORY SET

2.HEX DUMP MODE

1.OFF2.LOW3.HIGH

1.LOW2.MID3.HIGH

2.LOW

2.MID

Paper Size

Sub Menu Options Factory Setting

1.CASSETTE #1 LETTER/LEGAL LETTER EXECUTIVE/ A4/A5/A6/B5/B6

2.CASSETTE #2 –––– LETTER

3.CASSETTE USAGE

1 - 6

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

1.#1ONLY 2.#2ONLY 3.AUTO

AUTO

Assembly

Packing List

Make sure you have the following items:

Power Cord

Bi-directional Parallel Cable

Paper Cassette

Owner’s Manual

CD-ROM

Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages)

StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the copier/printer, use the packing materials that came with it. If you do not pack the machine correctly, you may void your warranty.

ASSEMBLY

2 - 1

Choosing a Location

Place your copier/printer on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the machine near a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your copier/printer in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the machine’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply.

NO !

WARNING

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the power cord during a lightning storm.

■

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

IMPORTANT SAFETY INSTRUCTIONS

Do not use this product near appliances that use water, in a wet basement

or near a swimming pool.

NO ! NO !

2 - 2

ASSEMBLY

Release the Scanner Lock!

Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.

Scanner Lock Lever

Lock Unlock

Caution

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock and press

Stop

. If you see MACHINE ERROR AF (or AE), stop operation and call Customer Service for assistance. (See Error Messages page 11-1)

Caution

If the message “CHECK SCAN LOCK” appears on the display, unlock the scanner immediately and press

Stop

Caution

If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears on the display, do not attempt to operate the machine. Call Customer Service for assistance. Customer Service phone numbers can be found on page i.

ASSEMBLY

2 - 3

Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly,

which includes the toner cartridge. Gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the

machine.

Insert the drum unit assembly

into the machine.

Close the front cover.

2 - 4

ASSEMBLY

Acceptable Paper

Multi-purpose Paper Cassette (and Cassette #2 Accessory)

Paper Type cut sheet Paper Size Letter, Legal, A4, A5, ISO B5, B6, Executive, A6

(Cassette #1 only).

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm). Use the paper adjusters to change the paper size.

Capacity Max. paper height is 1.06 inches (27 mm) or

approx. 250 sheets of 20 lb. (75 g/m paper, 10 transparencies.

Manual Feed Slot

Paper Type Paper Size

cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL post cards 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) organizer Day-Timer

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) labels and 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

transparencies

J, K, L, M

) Letter/A4

We Recommend:

Cut sheet: Xerox 4200 Labels: Avery laser label or equivalent Transparencies: 3M CG3300 for laser printers or equivalent

Front Output Bin

Approx. 150 sheets of 20 lb. (75 g/m2) Letter/A4 paper

ASSEMBLY

2 - 5

Loading Paper in the Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters to the position for the paper

size you are using.

Fan the paper well. Load paper

in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

Slide the paper cassette into the machine until it locks into place.

2 - 6

) paper.

ASSEMBLY

Maximum Paper Height Guide

Use the Manual Feed Slot for Special Paper

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

Manual Feed Slot

Connect the Power Cord

When you connect the power, the screen displays

WARNING

■

The copier/printer must be grounded using a 3-prong plug.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the power cord during a lightning storm.

■

Do not touch the rollers at the paper exit.

Power Cord

READY

100%

ASSEMBLY

2 - 7

Initial Setup

The Menu key enables you to customize settings. Press until you see the option you want to select.

repeatedly

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the copier/printer beeps every time you press a key or make an error.

Press

Press 1 on the numeric keys to select it.

Press

Press 1 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 1.BEEPER.

Stop

to exit.

1.INITIAL SETUP

100%

1.BEEPER

100%

1.OFF2.LOW3.HIGH

100%

Setting the Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The default setting is 05 minutes.

Press

Press 1 on the numeric keys to select it.

Press

Press 2 on the numeric keys to select it.

Press the numeric keys to enter the amount of time the copier/printer is

idle before it drops into sleep mode (00 to 99 minutes). Press

If you make copies frequently, avoid constant machine warmup by increasing the idle time in sleep mode.

2 - 8

until you see 1.INITIAL SETUP.

until you see 2.SLEEP MODE.

Stop

to exit.

ASSEMBLY

2.SLEEP MODE

100%

Setting the Print Density

You can adjust print density, making your printed originals lighter or darker.

Press

Press 1 on the numeric keys to select it.

Press

Press 3 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 3.PRINT DENSITY.

Stop

to exit.

3.PRINT DENSITY

100%

1.LOW2.MID3.HIGH

100%

Toner Save

You can conserve toner with this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press

Press 1 on the numeric keys to select it.

Press

Press 4 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 4.TONER SAVE.

Stop

to exit.

4.TONER SAVE

100%

1.ON 2.OFF

100%

Checking the Drum Life

You can see the percentage of the drum’s life that remains available. Press

Press 1 on the numeric keys to select it.

Press

Press 5 on the numeric keys to select it.

Press

Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem.

until you see 1.INITIAL SETUP.

until you see 5.DRUM LIFE.

Stop

to exit.

5.DRUM LIFE

100%

ASSEMBLY

2 - 9

Turning On Cassette #2

If Cassette #2 is set to ON, you can set the paper size. Press

Press 1 on the numeric keys to select it.

Press

Press 6 on the numeric keys to select it.

Press 1 on the numeric keys to select ON.

Press

until you see 1.INITIAL SETUP.

until you see 6.CASSETTE #2.

Stop

to exit.

6.CASSETTE #2

100%

1.ON 2.OFF

100%

Setting Paper Size

You can use a variety of sizes of paper in the paper cassette(s): letter, legal, A4, Executive, A5, A6, B5 and B6.

If you purchased and attached the optional Cassette #2, you can select the paper size for each cassette and decide which cassette will be used first.

Paper Size

Press

Press 1 on the numeric keys to select it.

Press

size of paper in the cassette, either:

LETTER, LEGAL, A4, EXECUTIVE, A5, A6, B5 or B6

Repeat Steps 1 to 3 for Cassette #2, if attached.

—OR— Press

You cannot use A6 size paper in Cassette #2.

until you see 1.CASSETTE #1.

Paper Size

repeatedly to display the

Stop

to exit.

1.CASSETTE #1

100%

2.CASSETTE #2

100%

3.CASSETTE USAGE

100%

2 - 10

ASSEMBLY

+ 113 hidden pages