Brother DCP1200 User Manual

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DCP 1200

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: DCP 1200

Serial Number:* ______________________________________

Date of Purchase: ______________________________________

Place of Purchase: ______________________________________

* The serial number is on the back of the unit. Retain this manual with

your

sales receipt

event of a theft, fire or warranty service.

as a permanent record of your purchase, in the

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

If you can’t resolve a difficulty with your Brother Digital Copier/Printer using this manual and you have access to a fax machine, call our fax-back system and follow the voice prompts. You will be able to receive faxed instructions about using the system and an index of fax-back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the Word Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

ORDERING ACCESSORIES AND SUPPLIES

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice) From within 1-800-668-2768 (voice)

1-800-947-1445 (fax) Canada: http://www.brothermall.com

Description Item

Laser Toner Cartridge TN-430 (Able to print up to 3000 pages)

Laser Drum Unit DR400 *8 MB Memory Expansion Board ME8000 *16 MB Memory Expansion Board ME16000 IEEE-1284 Bi-directional Cable F2A046-10 Multi-purpose Paper Cassette #2 LT400 Surge Protection Device QPD120

(2 outlets) Surge Protection Device FX120

(8 outlets) Owner’s Manual LE1329001 Bundled DCP 1200 Printer and Scanner DSK1231 (Floppy Disks, Windows

Drivers are available on Floppy Disks.

TN-460 (Able to print up to 6000 pages)

3.1x)

* Before you install ME8000 or ME16000, be sure to read DISCLAIMER—

USER INSTALLATION OF MEMORY BOARD(S), page iii.

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Disclaimer—User Installation of

Memory Board(s)

In some cases, product may be modified by adding and/or replacing the memory board(s) with approved replacements. Any damage to the product, the memory board(s) to be inserted therein or otherwise, caused as a result of improper installation (including installation of other than approved memory boards(s)) is comfortable with the installation of approved memory board(s), contact a Brother Authorized Service Center to perform the installation of the memory board(s) for you. If you elect to use a Brother Authorized Service Center, you will be responsible for a moderate service charge. For the name and location of a convenient Authorized Service Center, please call 1-800-521-2846.

not covered by the Limited Warranty. If you do not feel

NOTICE – DISCLAIMER OF WARRANTIES

iii

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

(For USA Only)

This warranty gives you certain rights and you may also ha ve other rights that may v ary from state to state.

This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty P eriod” is 3 years from the date of purchase, and provides for: repair or replacement, at your option, during the first two years; and repair only during the third year. The “Warranty Period” for consumable items, such as Toner, Drums, Ribbons, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whiche ver is shorter.

What is NOT covered: This warranty is VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged or, the recommended monthly volume has been exceeded, (5) non Brother®-brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’ s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working Product with a refurbished or remanufactured product that performs to the manufacturer’ s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warr anty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non-working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number . Y our credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging

Copier/Printer

LIMITED WARRANTY (USA)

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

(For USA Only)

instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return airbill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return airbill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is , your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation ma y not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMA TION, PR OMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and

only statement

It replaces all other agreements and understandings that you may hav e with Brother or its representatives.

Copier/Printer

of Brother’s obligations to y ou.

LIMITED WARRANTY (USA)

This Limited Warranty (and Brother’s obligation to you) may not be changed in an y way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: T oll-free customer service and technical support is available for hardware operational assistance at 1-800284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site www.brother.com. Now you can visit us on-line

www.brothermall.com, your complete

source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # Serial # Date of purchase: Store where purchased: Location of store:

Important:

keep all original packing materials, in the event that you ship this product.

We recommend that you

BROTHER DIGITAL COPIER/PRINTER MACHINE LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this Copier/Printer free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner, and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the Copier/Printer in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the Copier/ Printer must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the Copier/Printer and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the Copier/Printer to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this Copier/Printer shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

We’ re at your side.

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

Table of Contents

Getting to Know Your Digital Copier/Printer................... 1-1

Using this Manual.............................................................................. 1-1

Finding Information .................................................................... 1-1

DCP-1200 Control Panel Overview ................................................. 1-2

Inserting Originals for Copying (and Scanning) ............................ 1-4

Using the ADF (Automatic Document Feeder) .......................... 1-4

Using the Scanner Glass ............................................................. 1-5

Table of Options.......................................................................... 1-6

Assembly............................................................................... 2-1

Packing List........................................................................................ 2-1

Make sure you have the following items: ................................... 2-1

Choosing a Location .......................................................................... 2-2

Release the Scanner Lock!.......................................................... 2-3

Assembly............................................................................................. 2-4

Installing the Drum Unit Assembly (with Toner Cartridge) ....... 2-4

Acceptable Paper ............................................................................... 2-5

Multi-purpose Paper Cassette (and Cassette #2 Accessory)....... 2-5

Manual Feed Slot ........................................................................ 2-5

Front Output Bin ......................................................................... 2-5

Loading Paper in the Multi-purpose Paper Cassette................... 2-6

Use the Manual Feed Slot for Special Paper .............................. 2-7

Connect the Power Cord ............................................................. 2-7

Initial Setup ........................................................................................ 2-8

Setting the Beeper Volume.......................................................... 2-8

Setting the Sleep Mode ............................................................... 2-8

Setting the Print Density ............................................................. 2-9

Toner Save .................................................................................. 2-9

Checking the Drum Life ............................................................. 2-9

Turning On Cassette #2 ............................................................ 2-10

Setting the Paper Size ............................................................... 2-10

Setting Cassette Usage.............................................................. 2-11

Making Copies ..................................................................... 3-1

Inserting Originals for Copying ....................................................... 3-1

Using the ADF (Automatic Document Feeder) .......................... 3-1

Using the Scanner Glass ............................................................. 3-2

Copy Settings ..................................................................................... 3-3

Copy Contrast (Temporary Setting)............................................ 3-3

Paper Size ................................................................................... 3-3

Reduce (Temporary Setting)....................................................... 3-4

Enlarge (Temporary Setting)....................................................... 3-5

Copy Mode (Temporary Setting)................................................ 3-5

Copying a Photograph .......................................................... 3-5

TABLE OF CONTENTS

vii

Copy Operations ................................................................................ 3-6

Copying One Page ...................................................................... 3-6

Multiple Copies (Using the ADF)............................................... 3-6

Multiple Copies (Using the Scanner Glass)................................ 3-6

Stacking Multiple Copies............................................................ 3-7

Using the ADF to Sort Multiple Copies...................................... 3-7

Special Copy Options ................................................................. 3-7

4in1 ....................................................................................... 3-7

2in1 ....................................................................................... 3-8

Poster .................................................................................... 3-8

Making Special Copies ......................................................... 3-9

Connecting to a PC (For Printing/Scanning) .................... 4-1

Before You Begin (For Windows® Only).......................................... 4-1

If You Don’t Have a CD-ROM Drive ......................................... 4-1

Computer Requirements ............................................................. 4-2

Connections ........................................................................................ 4-2

Connecting a USB Cable (For Windows

USB-Equipped Power Macintosh

Connecting the Bundled Parallel Cable (For Windows

Choosing the Software to Install ...................................................... 4-4

Install Printer and Scanner Drivers (For Windows Install Printer Driver (For Power Macintosh G3 or

iMac Only) .............................................................................. 4-4

Install Scanner Driver (For Power Macintosh G3 or

iMac Only) .............................................................................. 4-4

Install Automatic E-Mail Printing (For Windows

View Online Documentation ...................................................... 4-4

View Product Support Information............................................. 4-4

Brother W eb Link........................................................................ 4-4

Exit.............................................................................................. 4-4

Installing Printer and Scanner Drivers ........................................... 4-5

For Windows

-Based PC Using a USB Cable............................ 4-5

Installing Brother Drivers Using a USB Cable .................... 4-6

True T ype Fonts .................................................................. 4-11

For Windows Helpful Hints for Windows

For Apple

-Based PC Using the Bundled Parallel Cable ... 4-12

3.1x or Windows® 95/98............. 4-14

New Power Macintosh® G3 or iMac™ Using a

USB Cable with Mac OS 8.5/8.6................................................ 4-15

Before You Install the Brother Drivers ..................................... 4-15

Installing Brother Printer and Scanner Drivers ........................ 4-15

To Access the On-Line Documentation .................................... 4-16

To Look For Software Updates at www.brother.com ............... 4-16

98,

G3 and iMac™)................ 4-2

Only).. 4- 3

Only)......... 4-4

Only) .......... 4-4

viii

TABLE OF CONTENTS

Printing................................................................................. 5-1

Special Printing Features.................................................................. 5-1

For Windows

Windows

Popular Printer Emulation .................................................... 5-1

Remote Printer Console Program for DOS .......................... 5-1

Bi-directional Parallel Interface............................................ 5-1

Enhanced Memory Management.......................................... 5-1

For Apple

Printing From Your PC..................................................................... 5-2

Choosing Acceptable Paper ........................................................ 5-2

Multi-purpose Paper Cassette ..................................................... 5-3

Two-Sided Printing (Manual Duplex) ........................................ 5-3

Front Output Bin ......................................................................... 5-4

Manual Feed Slot ........................................................................ 5-4

Loading One Sheet of Paper at a Time................................. 5-5

Loading More than One Sheet of Paper at a Time ............... 5-5

Printing on Thicker Paper and Card Stock ........................... 5-6

Simultaneous Printing While Copying or Scanning ................... 5-7

Using the Brother Printer Driver with Your Apple

Macintosh

Printing Documents .................................................................... 5-7

Print Operations from the Control Panel........................................ 5-9

Job Cancel................................................................................... 5-9

Using the Menu Key ................................................................... 5-9

Printing the Internal Font...................................................... 5-9

Printing a Configuration List .............................................. 5-10

Printing a Test Page ............................................................ 5-10

Restoring Factory Default Settings..................................... 5-10

Printing PC Data in Hexadecimal....................................... 5-11

Printing from DOS .......................................................................... 5-11

How to Use the Copier/Printer with Your DOS Application

Software ................................................................................ 5-11

What Does the Remote Printer Console Do?............................ 5-11

Remote Printer Console Main Program.............................. 5-12

Printer Status Monitor Program.......................................... 5-12

Installing the Remote Printer Console ...................................... 5-12

Using the Remote Printer Console Main Program ................... 5-13

Remote Printer Console ............................................................ 5-14

Current Printer Status Information ..................................... 5-14

Printer Setup Category.............................................................. 5-14

Print Setup Section ............................................................. 5-14

Page Setup Section ............................................................. 5-15

Font Configuration ............................................................. 5-15

Other Configuration............................................................ 5-15

Console Configuration Category ........................................ 5-16

Using the Printer Status Monitor Program ............................... 5-16

Only: ................................................................... 5-1

Printing ............................................................... 5-1

New Power Macintosh® G3 or iMac™ Only: ........... 5-2

G3 or iMac™.............................................................. 5-7

New Power

TABLE OF CONTENTS

Scanning ............................................................................... 6-1

Using the Control Panel Keys (For Windows® 95/98 and

Windows NT

Scan Image.................................................................................. 6-1

Scan OCR ................................................................................... 6-2

Scan to E-mail............................................................................. 6-2

Using ScanSoft

(For Windows® Only) ................................................................... 6-3

ScanSoft

Viewing Items in PaperPort

Organizing Your Items in Folders......................................... 6-4

Links to Many Other Applications ....................................... 6-5

Using ScanSoft

Importing Items from Other Applications ............................ 6-6

Exporting Items in Other Formats ........................................ 6-6

Scanning a Document ................................................................. 6-6

TWAIN COMPLIANT ......................................................... 6-6

Accessing the Scanner .......................................................... 6-7

Scanning a Document into the PC ........................................ 6-7

Settings in the Scanner Window........................................... 6-8

How to Use PreScan to Adjust an Image............................ 6-10

Using Brother TWAIN Scanner Driver with Your Apple

New Power Macintosh® G3 or iMac™....................................... 6-11

Importing Images...................................................................... 6-11

Exporting Images in Other Formats ......................................... 6-11

Accessing the Scanner .............................................................. 6-12

Scanning a Document into Your Macintosh or iMac ................ 6-12

Settings in the Scanner Window ............................................... 6-12

Image .................................................................................. 6-13

Miscellaneous ..................................................................... 6-14

Contrast............................................................................... 6-14

Scanning Area ..................................................................... 6-15

Business Card Size ............................................................. 6-15

How to Use PreScan to Adjust an Image.................................. 6-16

4.0 Only) ............................................................... 6-1

™

PaperPort® and ScanSoft™ TextBridge

™

PaperPort® for Brother .............................................. 6-3

™

TextBridge® OCR

(Converting Image Text to Text You Can Edit).................. 6-5

................................................ 6-4

Using the Windows® Based Brother Control Center

(For Windows

Brother Control Center..................................................................... 7-1

AutoLoad the Brother Control Center ........................................ 7-2

How to Turn Off AutoLoad......................................................... 7-2

Brother Control Center Features ..................................................... 7-3

Auto Configuration ..................................................................... 7-3

Scanning Operations ................................................................... 7-3

Copy Operations ......................................................................... 7-4

Scanner Settings for Scan and Copy Buttons ............................. 7-4

Global Settings............................................................................ 7-4

Setting Up the Scanner Configurations ...................................... 7-5

TABLE OF CONTENTS

95/98 and NT® 4.0 Only) ...................... 7-1

To access the Scanner Configurations screen:............................ 7-5

Initiating an Operation from the Control Center Screen............. 7-5

Scan to File ......................................................................................... 7-6

Scanner Settings.......................................................................... 7-6

Destination Folder....................................................................... 7-7

Send Scan to E-mail........................................................................... 7-8

Scanner Settings.......................................................................... 7-8

Email Application ....................................................................... 7-8

File Attachments ......................................................................... 7-9

Conversion Options .................................................................... 7-9

Show QuickSend Menu .............................................................. 7-9

QuickSend List ......................................................................... 7-10

Send Scan to Word Processor......................................................... 7-11

Scanner Settings........................................................................ 7-11

Word Processor ......................................................................... 7-11

User Defined Button ........................................................................ 7-13

Scanner Settings........................................................................ 7-13

Tar get Application..................................................................... 7-13

Copy / Two on One Copy ................................................................ 7-14

Scanner Settings........................................................................ 7-14

Copy Settings ............................................................................ 7-14

Using Automatic E-Mail Printing ...................................... 8-1

For Windows® 95/98 Only................................................................. 8-1

Main Features ............................................................................. 8-1

To Look for Software Updates at www.brother.com ............ 8-2

To Access the On-Line Documentation ................................ 8-2

Optional Accessories............................................................ 9-1

Additional Memory for Printing and Scanning............................. 9-1

Paper Cassette #2 (Option) .............................................................. 9-1

Important Information ..................................................... 10-1

Standard Telephone and FCC Notices (For 120V Models Only) .. 10-1

Federal Communications Commission (FCC) Declaration of

Conformity (For USA Only)................................................. 10-1

ENERGY STAR

Important–About the interface Cable ....................................... 10-2

Industry Canada Compliance Statement

(For Canada Only)................................................................. 10-2

Laser Safety (For 110-120V Models Only) .............................. 10-2

FDA Regulations ................................................................ 10-2

Manufacturing Information ................................................ 10-2

Important Safety Instructions ............................................. 10-3

Trademarks ......................................................................... 10-4

Compliance Statement ................................ 10-1

TABLE OF CONTENTS

Troubleshooting and Routine Maintenance .................... 11-1

Troubleshooting ............................................................................... 11-1

Error Messages ................................................................................ 11-1

Document Jams and Paper Jams ................................................... 11-3

Document Jam in the Top of the ADF Unit .............................. 11-3

Document Jam Inside the ADF Unit......................................... 11-3

Printer Jam ................................................................................ 11-4

Paper is Jammed in the Multi-purpose Paper Cassette....... 11-4

Paper is Jammed near the Drum Unit ................................. 11-5

Paper is Jammed in the Fuser Unit ..................................... 11-5

If You Are Having Difficulty with Your Machine .................... 11-6

Routine Maintenance .................................................................... 11-12

Cleaning the Scanner .............................................................. 11-12

Cleaning the Printer ................................................................ 11-13

Cleaning the Drum Unit.......................................................... 11-14

Replacing the Toner Cartridge ................................................ 11-14

Toner Empty Indicator...................................................... 11-15

How to Replace the Toner Cartridge ................................ 11-15

Replacing the Drum Unit ........................................................ 11-17

Checking the Drum Life ......................................................... 11-19

Specifications...................................................................... 12-1

Product Description ......................................................................... 12-1

Paper ................................................................................................. 12-1

Paper Cassette (and Cassette #2 Accessory) ............................ 12-1

Manual Feed Slot ...................................................................... 12-1

Consumable Items ........................................................................... 12-1

Machine ............................................................................................ 12-2

Printer............................................................................................... 12-2

True Type Fonts on CD-ROM .................................................. 12-3

Resident Fonts........................................................................... 12-3

Symbol Sets/Character Sets................................................ 12-3

HP LaserJet IIP ................................................................... 12-4

Interface............................................................................................ 12-5

Parallel Interface ....................................................................... 12-5

USB (Universal Serial Bus) Interface....................................... 12-5

xii

Index ...................................................................................... I-1

TABLE OF CONTENTS

Getting to Know Your

Using this Manual

Digital Copier/Printer

Thank you for purchasing a Brother Digital Copier/Printer. This machine is simple to use. However, you can use it to its fullest potential by taking a few minutes to read this manual.

Finding Information

Use the Index to find information about a specific feature. Throughout this manual, you’ll see special symbols alerting you to important information, cautions to avoid damaging the machine, and warnings to avoid hurting yourself. Illustrations of some screen displays provide additional help.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 1

DCP-1200 Control Panel Overview

1817 2119 20

15 14 13 12 3467 2 1

Copy

Press this key to start copying an original that is in the ADF or on the scanner glass.

Stop

Press this key to cancel a copy operation. The original will be ejected.

Clear

If you entered a wrong copy setting and want to return to the factory default settings before copying, press this key.

Sort

Press this key to sort multiple copies.

Numeric Keys

Use the numeric keys to enter the number of multiple copies (99 maximum).

Copy Mode (and Indicators)

Press to illuminate the LED that suits the type of original.

Auto — Select when the original contains both text and photographs.

Text — Select when the original contains only text.

Photo — Select when the original is a picture.

589101116

Option (and Indicators)

You can change the layout of copies on the print media. Press this key until the Option Indicator you want is lit.

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

Copy:

Enlarge (Temporary Setting)

Each key press shows the next prestored enlargement ratios: 100%, 120%, 125%, 141%, 150%, 200%, 400%, ZOOM. For more choices, select ZOOM and use the numeric keys to type any percentage between 101% and 400%.

1 - 2

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

Reduce (Temporary Setting)

Each key press shows the next pre-stored reduction ratios: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM. For more choices, select ZOOM and use the numeric keys to type any percentage between 25% and 99%. Select AUT O to automatically fit the original on the selected paper size.

Paper Size

Press this key to select the size of print media.

Contrast (Temporary Setting)

Each key press darkens the contrast. Choose from seven degrees of light to dark.

Scan:

Scan to E-mail

Press this key to scan an original into your E-mail application, such as Microsoft Outlook or Netscape. The original will be set up automatically as an attachment.

Scan/OCR;

Press this key to start scanning a text document. ScanSoft TextBridge® will convert it to editable text and display it in your word processor application for further editing.

Scan Image;

Press this key to scan a color picture into your graphics application such as Photoshop or Corel, for viewing and editing.

Print:

Job Cancel

Terminates a print job in process and ejects the printout.

Each key press shows the next Menu option: 1.INITIAL SETUP,

2.PRINT OPTIONS, and

3.RESET PRINTER. After you select the menu, then select the setting to change.

Paper Clip Tray

To avoid paper jams while copying and scanning, remove all paper clips and staples and place them in this convenient tray.

LCD (Liquid Crystal Display):

Status

Displays messages to help you set up and operate your machine.

Ratio

Enlargement and reduction percentages will be displayed

Contrast

This area shows the degree of contrast you selected by pressing the Contrast key.

™

Toner Empty Icon

The toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 3

Inserting Originals for Copying (and Scanning)

You can copy and scan from either the ADF (Automatic Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m paper when using the ADF. Always fan the pages well and stagger them.

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. Scanner Glass, page 1-5.)

■

Make sure documents written with ink are completely dry.

■

Originals must be from

5.8 to 8.5 inches wide, and from 5 to 14 inches long.

1 Insert original face up,

top edge first.

2 Adjust the paper guides

to fit the width of your pages.

3 Stagger multiple pages.

Then place them in the ADF, until you feel the first page lightly touch the feed roller.

(To copy or scan this kind of document, see Using the

)

Original is Face Up in the ADF

Document Stopper

4 Pull up the document stopper.

1 - 4

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

Using the Scanner Glass

Originals are Face Down

You can use the scanner glass to copy (or scan) one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the left, center the original face down

on the scanner glass. Close the document cover.

If the original is a book or is thick, do not slam the cover or press on it or you may damage the machine.

READY

100%

Press

—OR—

Copy

to begin copying.

COPYING P.01

100%

Press either the Scan to E-mail, Scan/OCR, or Scan Image button to begin scanning.

Repeat Steps 1 to 4 for each page of your original.

Press

Stop

to cancel.

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 5

Table of Options

When you press

you can choose settings and test print

Paper Size

operations. (See Initial Setup, page 2-8 for details.)

Main Menu Sub Menu Options Factory Setting

1.INITIAL SETUP 1.BEEPER

2.SLEEP MODE –––– 05 MI N

3.PRINT DENSITY

4.TONER SAVE 1.ON 2.OFF 2.OFF

5.DRUM LIFE REMAINING 100%

6.CASSETTE #2 1.ON 2.OFF 2.OFF (7.LANGUAGE, 1.ENG 2.FRE 1.ENG

CANADA ONLY)

2.PRINT OPTIONS 1.INTERNAL FONT

2.CONFIGURATION

3.TEST PRINT

3.RESET PRINTER 1.FACTORY SET

2.HEX DUMP MODE

1.OFF2.LOW3.HIGH

1.LOW2.MID3.HIGH

2.LOW

2.MID

Paper Size

Sub Menu Options Factory Setting

1.CASSETTE #1 LETTER/LEGAL LETTER EXECUTIVE/ A4/A5/A6/B5/B6

2.CASSETTE #2 –––– LETTER

3.CASSETTE USAGE

1 - 6

GETTING TO KNOW YOUR DIGITAL COPIER PRINTER

1.#1ONLY 2.#2ONLY 3.AUTO

AUTO

Assembly

Packing List

Make sure you have the following items:

Power Cord

Bi-directional Parallel Cable

Paper Cassette

Owner’s Manual

CD-ROM

Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages)

StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the copier/printer, use the packing materials that came with it. If you do not pack the machine correctly, you may void your warranty.

ASSEMBLY

2 - 1

Choosing a Location

Place your copier/printer on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the machine near a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your copier/printer in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the machine’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply.

NO !

WARNING

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the power cord during a lightning storm.

■

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

IMPORTANT SAFETY INSTRUCTIONS

Do not use this product near appliances that use water, in a wet basement

or near a swimming pool.

NO ! NO !

2 - 2

ASSEMBLY

Release the Scanner Lock!

Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.

Scanner Lock Lever

Lock Unlock

Caution

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock and press

Stop

. If you see MACHINE ERROR AF (or AE), stop operation and call Customer Service for assistance. (See Error Messages page 11-1)

Caution

If the message “CHECK SCAN LOCK” appears on the display, unlock the scanner immediately and press

Stop

Caution

If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears on the display, do not attempt to operate the machine. Call Customer Service for assistance. Customer Service phone numbers can be found on page i.

ASSEMBLY

2 - 3

Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly,

which includes the toner cartridge. Gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the

machine.

Insert the drum unit assembly

into the machine.

Close the front cover.

2 - 4

ASSEMBLY

Acceptable Paper

Multi-purpose Paper Cassette (and Cassette #2 Accessory)

Paper Type cut sheet Paper Size Letter, Legal, A4, A5, ISO B5, B6, Executive, A6

(Cassette #1 only).

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm). Use the paper adjusters to change the paper size.

Capacity Max. paper height is 1.06 inches (27 mm) or

approx. 250 sheets of 20 lb. (75 g/m paper, 10 transparencies.

Manual Feed Slot

Paper Type Paper Size

cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL post cards 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) organizer Day-Timer

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) labels and 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

transparencies

J, K, L, M

) Letter/A4

We Recommend:

Cut sheet: Xerox 4200 Labels: Avery laser label or equivalent Transparencies: 3M CG3300 for laser printers or equivalent

Front Output Bin

Approx. 150 sheets of 20 lb. (75 g/m2) Letter/A4 paper

ASSEMBLY

2 - 5

Loading Paper in the Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters to the position for the paper

size you are using.

Fan the paper well. Load paper

in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

Slide the paper cassette into the machine until it locks into place.

2 - 6

) paper.

ASSEMBLY

Maximum Paper Height Guide

Use the Manual Feed Slot for Special Paper

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

Manual Feed Slot

Connect the Power Cord

When you connect the power, the screen displays

WARNING

■

The copier/printer must be grounded using a 3-prong plug.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the power cord during a lightning storm.

■

Do not touch the rollers at the paper exit.

Power Cord

READY

100%

ASSEMBLY

2 - 7

Initial Setup

The Menu key enables you to customize settings. Press until you see the option you want to select.

repeatedly

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the copier/printer beeps every time you press a key or make an error.

Press

Press 1 on the numeric keys to select it.

Press

Press 1 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 1.BEEPER.

Stop

to exit.

1.INITIAL SETUP

100%

1.BEEPER

100%

1.OFF2.LOW3.HIGH

100%

Setting the Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The default setting is 05 minutes.

Press

Press 1 on the numeric keys to select it.

Press

Press 2 on the numeric keys to select it.

Press the numeric keys to enter the amount of time the copier/printer is

idle before it drops into sleep mode (00 to 99 minutes). Press

If you make copies frequently, avoid constant machine warmup by increasing the idle time in sleep mode.

2 - 8

until you see 1.INITIAL SETUP.

until you see 2.SLEEP MODE.

Stop

to exit.

ASSEMBLY

2.SLEEP MODE

100%

Setting the Print Density

You can adjust print density, making your printed originals lighter or darker.

Press

Press 1 on the numeric keys to select it.

Press

Press 3 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 3.PRINT DENSITY.

Stop

to exit.

3.PRINT DENSITY

100%

1.LOW2.MID3.HIGH

100%

Toner Save

You can conserve toner with this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press

Press 1 on the numeric keys to select it.

Press

Press 4 on the numeric keys to select it.

Press a numeric key to select the option

you want. Press

until you see 1.INITIAL SETUP.

until you see 4.TONER SAVE.

Stop

to exit.

4.TONER SAVE

100%

1.ON 2.OFF

100%

Checking the Drum Life

You can see the percentage of the drum’s life that remains available. Press

Press 1 on the numeric keys to select it.

Press

Press 5 on the numeric keys to select it.

Press

Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem.

until you see 1.INITIAL SETUP.

until you see 5.DRUM LIFE.

Stop

to exit.

5.DRUM LIFE

100%

ASSEMBLY

2 - 9

Turning On Cassette #2

If Cassette #2 is set to ON, you can set the paper size. Press

Press 1 on the numeric keys to select it.

Press

Press 6 on the numeric keys to select it.

Press 1 on the numeric keys to select ON.

Press

until you see 1.INITIAL SETUP.

until you see 6.CASSETTE #2.

Stop

to exit.

6.CASSETTE #2

100%

1.ON 2.OFF

100%

Setting Paper Size

You can use a variety of sizes of paper in the paper cassette(s): letter, legal, A4, Executive, A5, A6, B5 and B6.

If you purchased and attached the optional Cassette #2, you can select the paper size for each cassette and decide which cassette will be used first.

Paper Size

Press

Press 1 on the numeric keys to select it.

Press

size of paper in the cassette, either:

LETTER, LEGAL, A4, EXECUTIVE, A5, A6, B5 or B6

Repeat Steps 1 to 3 for Cassette #2, if attached.

—OR— Press

You cannot use A6 size paper in Cassette #2.

until you see 1.CASSETTE #1.

Paper Size

repeatedly to display the

Stop

to exit.

1.CASSETTE #1

100%

2.CASSETTE #2

100%

3.CASSETTE USAGE

100%

2 - 10

ASSEMBLY

Setting Cassette Usage

If you purchased and connected Cassette #2, you can decide how the copier/printer will use the paper in the two cassettes.

The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1.

Choose #1 ONLY if you want to keep special paper in Cassette #2 and control when it is used. From the Windows

Printer Driver you can override this setting and print on the paper in Cassette #2 as needed. When paper is out in Cassette #1, the LCD displays CHECK PAPER #1 and will wait for paper to be replaced in Cassette #1 before printing. Choose #2 ONLY to reverse this process.

Paper Size

Press

3.CASSETTE USAGE.

repeatedly until you see

1.CASSETTE #1

100%

2.CASSETTE #2

100%

3.CASSETTE USAGE

100%

Press 3 on the numeric keys to select it.

Paper Size

Press

the option you want.

repeatedly until you see

1.#1 ONLY

100%

2.#2 ONLY

100%

3.AUTO

Using the numeric keys, enter the number

100%

of that option. (For example, press

Stop

Press

to exit.

for #1 ONLY.)

You cannot use A6 size paper in Cassette #2.

ASSEMBLY

2 - 11

2 - 12

ASSEMBLY

Making Copies

Inserting Originals for Copying

You can copy from either the ADF (Automatic Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder)

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. Scanner Glass, page 3-2.)

■

Make sure originals written with ink are completely dry.

■

Originals must be from

5.8 to 8.5 inches wide, and from 5 to 14 inches long.

1 Insert original face up,

top edge first.

2 Adjust the paper guides

to fit the width of your pages.

3 Stagger multiple pages.

Then place them in the ADF, until you feel the first page lightly touch the feed roller.

(To copy or scan this kind of document, see Using the

)

Original is Face Up in the ADF

Document Stopper

4 Pull up the document stopper.

MAKING COPIES

3 - 1

Using the Scanner Glass

You can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

Originals are Face Down

Lift the document cover.

Using the document guidelines on the left, center the original face down

on the scanner glass. Close the document cover.

If the original is a book or is thick, do not slam the cover or press on it or you may damage the machine.

READY

100%

Copy

Press

Repeat Steps 1 to 4 for each

to begin copying.

page of your original.

3 - 2

Stop

Press

to cancel.

MAKING COPIES

COPYING P.01

100%

Copy Settings

You can use your machine as a copier, making up to 99 copies at a time.

The six Copy keys on the control panel enable you to combine multiple settings quickly and easily. The keys

Reduce, Enlarge

and allow you to adjust settings for the next copy only.

Copy Contrast (Temporary Setting)

If an original is in the ADF or on the scanner glass, you can adjust copy contrast, to make copies darker or lighter. There are seven degrees of contrast. The default setting is normal.

Contrast

Copy Mode

■

To lighten or darken the contrast, press

Contrast

repeatedly until you see the

setting you want.

READY 100%

Ratio Contrast

Lightest

READY 100%

Ratio Contrast

Normal

READY 100%

Ratio Contrast

Darkest

Paper Size

Use The setting will remain until you change it. You can select LETTER, LEGAL, A4, A5, A6, B5, B6 and Executive size

paper. Press

you loaded in the paper cassette. Press

to identify the size of the paper in the paper cassette.

Paper Size

repeatedly until the display shows the size of paper

Copy

to begin copying.

MAKING COPIES

3 - 3

Reduce (Temporary Setting)

Paper Size

Place the original(s) in the ADF or on the scanner glass.

Reduce

Press

see the reduction ratio you want: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM —OR— Select AUTO to automatically fit the original on the selected paper size —OR— Select ZOOM to use the numenric keys to enter any percentage between 99% and 25%.

Using the numeric keys, enter the number of copies.

Press

■

When selecting specific reduction percentages, you need to know the size of the paper that you registered using

Selecting Recommended Ratios

Original Document Paper Recommmended the size of… size is… ratio is…

LETTER DOCUMENT LETTER 100%

A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER 75%

Legal size originals fit only in the ADF.

repeatedly until you

Copy

LEGAL 100%

READY COPY/SCAN



78%

Ratio

3 - 4

MAKING COPIES

Enlarge (Temporary Setting)

Place the original(s) in the ADF or on the scanner glass.

Enlarge

Press

see the enlargement ratio you want:

repeatedly until you

READY COPY/SCAN



141%

100%,120%, 125%, 141%, 150%, 200%, 400%, ZOOM —OR— Select ZOOM to use the numenric keys to enter any percentage between 101% and 400%.

Using the numeric keys, enter the number of copies.

Copy

Press

Copy Mode (Temporary Setting)

Copy Mode

Press illuminated for Auto, Text or Photo, as needed. The factory default setting is Auto.

Auto — Select when the original includes Text — Select when the original contains Photo— Select when the original is a

Copying a Photograph

Insert the photo in the ADF or on the scanner glass.

Press

Using the numeric keys, enter the number of

copies you want (up to 99). Press

repeatedly until the LED is

both text and photographs.

only text.

picture.

Copy Mode

until the Photo LED is illuminated.

Copy

Ratio

Contrast

MAKING COPIES

3 - 5

Copy Operations

Copying One Page

Place the original in the ADF, or on the scanner glass.

Copy

Press

Do NOT pull on the paper while copying is in progress.

To stop the copy process and release the original, press

Multiple Copies (Using the ADF)

You can make multiple copies using the ADF. The copies will be STACKED (all copies of page 1, then all copies of page 2, etc.). If you want copies to be SORTED (collated), or press

Multiple Copies (Using the Scanner Glass)

You can make multiple copies using the scanner glass. The copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) If you want copies to be SORTED (collated), use the ADF. (See Using the ADF to Sort Multiple Copies, page 3-7)

Stop

COPYING P.01

100%

Sort

Lift the Document Cover.

Using the document

guidelines on the left, center the original face down on the scanner glass and close the document cover.

Using the numeric

keys, enter the number of copies you want (up to 99).

Copy

Press

Repeat Steps 1 to 4 for each

page of your original.

3 - 6

MAKING COPIES

White Film

Document Cover

Scanner Glass

COPY:STACKING 01

100%

Stacking Multiple Copies

Page 4

Page 3

Page 2

Page 1

Page 4Page 3

Page 2Page 1

Insert originals in the ADF or on

the scanner glass. Use the numeric keys to enter the

number of copies you want

READY COPY/SCAN

100%

NO.OF COPIES:02

100%

(up to 99).

Copy

Press

COPY:STACKING 01

100%

Using the ADF to Sort Multiple Copies

If you want to sort multiple copies, you must use the ADF. Insert originals in the ADF.

Sort

Press

Use the numeric keys to enter the

number of copies you want (up to 99).

Press

Stet

COPY:SORTING 01

100%

Special Copy Options

You can save paper by copying either two or four pages onto one page.

4in1

Option

Press 4in1 LED is illuminated.

repeatedly until the

MAKING COPIES

3 - 7

2in1

Option

Press

repeatedly until the

2in1 LED is illuminated.

Page 1

Page 2

Poster

You can create a poster size copy of a photograph.

Option

Press

repeatedly until the

Poster LED is illuminated.

Page 1 Page 2

3 - 8

MAKING COPIES

AUTO reduction ratio cannot be used if you are copying onto paper that is

not the same size as the original. For the 2in1 and 4in1 copy options, you must use a pre-set ratio. Poster must stay at 100%.

Making Special Copies

Insert the original in the ADF or on the scanner glass.

Option

Press

Using the numeric keys, enter the number of copies.

Press

repeatedly to select 4in1, 2in1 or POSTER.

Copy

MAKING COPIES

3 - 9

3 - 10

MAKING COPIES

Connecting to a PC

Before You Begin (For Windows® Only)

Before you can print from or scan to your PC, you must follow the connection and Brother Drivers Installation instructions in this chapter to connect the copier/printer to your PC.

If You Don’t Have a CD-ROM Drive

All software is supplied on CD-ROM. If you need a Floppy Disk version for DCP-1200’s Printer and Scanner Drivers (DSK1231), call Brother at

To order the appropriate set of disks, you must tell the Brother Representative the version of Windows

(For Printing/Scanning)

Before you install the Brother Printer and Scanner Drivers, you must read the README.WRI file in the root directory of the CD-ROM (or Floppy Disks) for important last-minute installation information and troubleshooting tips.

USA: 1-888-879-3232 From within Canada: 1-800-668-2768 From within Montreal: 1-514-685-6464

you are using and your Brother model number.

CONNECTING TO A PC

4 - 1

Computer Requirements

The following are the minimum computer requirements you need to set up and operate the MFC as a printer.

3.1x

3.1x or 95)

98 or

CPU 80486/66MHz or higher (Windows

Pentium 75 or Higher (Windows Windows NT

W orkstation Version 4.0)

RAM 8MB or greater for Windows

8MB or greater for Windows (16MB recommended)

16MB or greater for Windows

98 or Windows NT

Workstation Version 4.0 (32MB recommended)

Hard Disk Drive 50MB Available Disk Space

Operating System Windows

4.0, DOS environment compatible with your Windows

3.1x, 95/98 or NT® Workstation Version

version

Use only a shield interface cable that is IEEE-1284 compliant, and that is less than 6 feet long (1.8 meters), or a USB cable.

Connections

Connecting a USB Cable (For Windows® 98, USB-Equipped Power Macintosh® G3 and iMac™)

Please find your Windows® 98 CD-ROM before you begin. A USB cable is not included with your copier/printer. Before you can set

up the USB interface, you must purchase a standard USB cable. Or, if you prefer to set up the bundled parallel cable, please see “Connecting the Bundled Parallel Cable”.

After you have set up the copier/printer and checked that it is working

properly, make sure it is turned on and your PC is turned off.

4 - 2

CONNECTING TO A PC

Connect the USB cable to both the copier/printer and the PC.

Connecting the Bundled Parallel Cable (For Windows® Only)

You must connect the copier/printer to your PC with the included bidirectional IEEE-1284 compliant parallel cable.

Make sure to unplug the machine’s power cord from the electrical outlet

before connecting the parallel interface cable. Also, make sure the computer is turned off and unplugged from the

electrical power before you connect the interface cable. Connect the parallel interface cable to the parallel interface port of the

machine and secure the connection with the wire clips. Connect the interface

cable to the printer port of the computer and secure with the two screws.

For the location of your computer’s parallel printer port, see the User’s Guide for your computer.

Before plugging in your computer and turning it on, plug in the electrical

cord of the Brother machine.

CONNECTING TO A PC

4 - 3

Choosing the Software to Install

Install Printer and Scanner Drivers (For Windows® Only)

If you want to install PaperPort®, including ScanSoft™ TextBridge®, and Brother scanner driver, printer drivers and True Type Compatible fonts, install:

■

Install Printer, Scanner Drivers and ScanSoft™ PaperPort

Install Printer Driver (For Power Macintosh G3 or iMac Only)

If you want to install the Brother Printer Driver that enables you to use the copier/printer as a printer with your Apple application software, install:

■

Install DCP Printer Driver

Install Scanner Driver (For Power Macintosh G3 or iMac Only)

If you want to install the Brother TWAIN compliant Scanner Driver that enables you to use the copier/printer to scan images into your Apple application software, install:

■

Install DCP Scanner Driver

Install Automatic E-Mail Printing (For Windows® Only)

If you want your E-mail messages automatically to be retrieved from your POP3 server and printed on your Brother machine, install:

■

Install Automatic E-Mail Printing

View Online Documentation

All instructions are in the On-Line Documentation and Help files on the CD-ROM.

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View Online Documentation

View Product Support Information

This is a page of all Brother support numbers.

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View Product Support Information

Brother Web Link

Brother Web Link visits the Internet Brother Home Page on the World Wide Web. You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQ’s). You must have service with an Internet service provider.

Exit

Click Exit to exit the CD-ROM window, or click Return to return to the previous window.

4 - 4

CONNECTING TO A PC

Installing Printer and Scanner Drivers

For Windows®-Based PC Using a USB Cable

Before plugging in the computer and turning it on, plug in the electrical

cord of the copier/printer. Turn on your PC.

When the Add New

Hardware Wizard screen appears, click Next.

Select (Recommended)

and click Next.

CONNECTING TO A PC

4 - 5

Installing Brother Drivers Using a USB Cable

Insert the Brother CD-ROM into your CD-ROM drive.

Select Specify a location

and remove the other check marks, then click Browse to locate the file.

Double-click on the CD icon and

click on the Win98usb folder, then click OK.

Make sure Specify a location

is selected and click Next.

4 - 6

CONNECTING TO A PC

Select (Recommended)

and click Next.

Confirm the choice is

Brother USB

Composite Device and click Next.

When the Insert Disk

Wizard appears, remove the Brother CD-ROM and insert the Windows 98 CD-ROM (to get the Windows

standard

driver) and click OK.

After the file is copied,

the Add New Hardware Wizard reappears. Remove the Windows 98 CD-ROM and reinsert the Brother CD-ROM and click Finish.

CONNECTING TO A PC

4 - 7

After the USB Composite

Device is installed and the Add New Hardware Wizard reappears, click Next.

Select (Recommended)

and click Next.

Select Specify a location

and click Next.

4 - 8

CONNECTING TO A PC

Confirm the choice is

Brother USB Port

and click Next.

When the Add New

Hardware Wizard displays the message that installation of the USB driver is completed, click Finish.

After the USB Composite

Device, Scanner and Printer Driver have been installed, select BRUSB: USB Printer Port as the printer port and click Next.

CONNECTING TO A PC

4 - 9

Type Brother Printer II

as the name of Printer name and click Next.

Select Yes

(Recommended) to print a Test Page and click Finish.

After test page has

printed, click Yes.

4 - 10

CONNECTING TO A PC

When the Add New

Hardware Wizard displays the message that the software (drivers for Scanner and Printer) have been installed, click Finish.

When the Main Menu

appears, you can install PaperPort, ScanSoft Textbridge and True Type fonts.

T rue T ype Fonts

True Type fonts are the fonts that are used in the Windows® operating systems. If you install the Brother True Type fonts, more types of fonts will be available for Windows

applications.

When installing the Brother Drivers software, a Question wizard appears, Click NO if you are not going to use the copier/printer with a Parallel Cable.

CONNECTING TO A PC

4 - 11

For Windows®-Based PC Using the Bundled Parallel Cable

IMPORTANT

To install the software using Windows NT® Workstation Version 4.0, you must be logged on as the Administrator. After the Brother Drivers are installed, restart Windows NT as usual.

If you are using Windows® 95, after you connect Brother machine to Computer. you may see “New Hardware Found Brother DCP-1200” during startup.

You can select “Do not install a driver (Windows again).” and click OK, so Windows

will not display this dialog box again

—OR—

If you see “Update Device Driver Wizard”, click Next to bypass the Windows

If you are using Windows

Plug and Play Printer Driver screens, followed by Finish.

98, you may see the “Add New Hardware

Wizard” during startup, follow the instructions from the installer, then click Next. Click Finish when it appears on the screen.

Insert the Brother CD-ROM into your CD-ROM drive.

Enter the command for your version of Windows®, if needed.

After you insert the Brother CD-ROM, you must type the appropriate command for your version of Windows

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If you are using Windows® 3.1x, from the Program Manager: Click File, then Run, then type x:SETUP.EXE. (“x” is the drive letter for your CD-ROM drive.) This will start the Brother Drivers Installation program.

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If you are using Windows® 95/98 or Windows NT® Workstation Version

4.0, the Software Installation program appears automatically when you insert the Brother CD-ROM.

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For Windows® 95/98 and Windows NT® Workstation Version 4.0, you can also click Start at the Desktop, select Run and then enter x:\SETUP.EXE. (“x” is the drive letter for your CD-ROM drive.)

a second time, and log in

will not prompt you

The Brother LOGO will be displayed on the screen.

4 - 12

CONNECTING TO A PC

If you are using Windows NT® 3.51 or earlier, the following error message

will appear on the screen:

You are running Windows NT support this version of Windows NT

3.51 or earlier. Brother MFL Pro does not

. YOU MUST UPGRADE TO

WINDOWS NT 4.0 AND REINSTALL MFL Pro!!

A window appears listing the options:

For each application you install, click on that name in the Software Installation window and follow the instructions on the screen. The last step will be to restart Windows

and access the Software Installation

window again to install the next application. After you finish installing the software, you can click on “On-Line

Documentation” to access on-line documentation for PaperPort

and

ScanSoft TextBridge. The On-Line Documentation window appears:

In the On-Line Documentation window, click on “Install Acrobat Reader”

and follow the prompts on the screen. You must install Acrobat Reader before you can view on-line documentation.

CONNECTING TO A PC

4 - 13

Helpful Hints for Windows® 3.1x or Windows® 95/98

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For Windows® 3.1x Only: The installer automatically updates your SYSTEM.INI Windows [386Enh] section. If any bi-directional parallel communications device driver has previously been installed, it will be deactivated by this new driver. If you want to use the driver that was previously installed, you should first install this driver, then reinstall your previous driver. However, reinstalling the previous driver will make the Brother machine’s driver inactive.

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The installer makes the installed printer driver the Windows® default.

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The installer automatically sets the printer port to the parallel interface, LPT1 (for Windows (for Windows NT

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During this installation, changes have been made to the SYSTEM.INI file. It is necessary to restart Windows and the installed bi-directional parallel communications device driver can take effect.

IMPORTANT

Please see the README.WRI file in the root directory of the CD-ROM (or floppy disk) for last-minute important installation and troubleshooting information.

To uninstall PaperPort®, select Start>Settings>Control Panel>Add/

Remove Programs. Then select Visioneer PaperPort Add/Remove button.

file by adding DEVICE=bi-di.386 under the

3.1x) and BRMFC (for Windows® 95/98) and BMFC

Workstation 4.0).

so the changes become effective

6.1 and click the

4 - 14

CONNECTING TO A PC

For Apple® New Power Macintosh® G3 or iMac™ Using a USB Cable with Mac OS 8.5/8.6

The connection, installation and operation instructions are available on the bundled CD-ROM for your USB equipped Apple Macintosh or iMac with Mac OS 8.5/8.6.

Before You Install the Brother Drivers

Make sure the copier/printer is working properly.

Unplug the Brother machine’s AC power cord and turn off the AC power

to your Macintosh or iMac. Connect a standard USB cable to both the copier/printer and the

Macintosh or iMac.

Installing Brother Printer and Scanner Drivers

Turn on the power to your Macintosh G3 or iMac and Wait for the startup

process to be completed. Plug in the DCP power cord to turn it on.

Insert the Brother CD-ROM into your CD-ROM drive.

The CD-ROM icon will appear on the desktop. Double-click the Start Here icon in the CD-ROM’s folder.

The installer screen will appear:

Click Install DCP Printer Driver to begin the installation.

Click Install DCP Scanner Driver to begin the installation.

CONNECTING TO A PC

4 - 15

After you have installed the Drivers, click View On-Line Documentation

for operation instructions.

Restart your Macintosh/iMac so it recognizes the new driver.

To Access the On-Line Documentation

After you have installed the Brother driver(s) for your model and operating system, click View On-Line Documentation for operation instructions.

To Look For Software Updates at www.brother.com

Select your country and click Go!!

Under Facsimile/Multi-Function/Phone System banner, click Software.

Click Windows 3.1/95/98/NT 4.0.

Select the application or product category you want.

4 - 16

CONNECTING TO A PC

Printing

Special Printing Features

For Windows® Only:

Windows® Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft

4.0 are available on the CD-ROM supplied with your machine (see “Installing the Printer and Scanner Drivers” Chapter 4). You can install them easily into your Windows driver supports our unique compression mode to enhance printing speed in Windows including economy printing mode and custom paper size.

Popular Printer Emulation

The machine supports HP LaserJet IIP printer emulation mode. If you use DOS application software, or Windows LaserJet IIP emulation mode for printer operations. (Use the Remote Printer Console program to set the printer emulation.)

Remote Printer Console Program for DOS

The Brother CD-ROM supplied with your copier/printer includes the utility program Remote Printer Console (RPC). When you operate your computer in the Disk Operating System (DOS) environment, RPC lets you easily change the Brother machine’s default settings (such as fonts, page setup, emulations, etc.).

RPC also provides a status monitor Terminate-and-Stay Resident (TSR) program. It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen.

Windows® 3.1x, 95/98 and Windows NT® Workstation Version

system using our installer program. The

applications, and allows you to set various printer settings,

3.0 or earlier, you can use HP

Bi-directional Parallel Interface

The Brother machine’s parallel interface enables it to send memory and printer setup information to the computer.

Enhanced Memory Management

The copier/printer has its own Data Compression Technology, which automatically compresses graphic data and downloads font data efficiently into the machine’s memory. With the machine’s standard memory, you can avoid memory errors and print most full-page, 600 dpi graphic and text data, including larger fonts.

PRINTING

5 - 1

For Apple® New Power Macintosh® G3 or iMac™ Only:

If you have an Apple New Power Macintosh G3 or iMac, you will use the Brother HL-1200/MFL Pro series printer driver. After you choose it with the Chooser, you can access the Brother printer driver from within your standard application software.

Printing From Your PC

Choosing Acceptable Paper

We recommend that you test paper (especially special sizes and types of paper) on the machine before purchasing large quantities.

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Avoid feeding labels with carrier sheets exposed, or your machine will be damaged.

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Avoid using coated paper, such as vinyl coated paper.

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Avoid using preprinted or highly textured paper. For optimum printing, use a recommend type of paper, especially plain

paper and transparencies. For more information on paper specifications, consult your nearest authorized sales representative or the place where you purchased your machine.

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Use label or transparencies that are designed for use in laser printers.

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For the best print quality, we recommend using long-grained paper.

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If you are using special paper, and the paper has problems feeding from the paper cassette, try again using the manual feed slot.

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You can use recycled paper in this machine.

5 - 2

PRINTING

Multi-purpose Paper Cassette

The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5, A5, B6, A6 and Executive plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette.

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Select the print command from your PC. Your PC sends a print command and data to the copier/printer. The

machine displays PRINTING. If there are more pages, the machine begins to print the next page automatically. When printing is finished, it returns to online status.

You may select the proper paper source, paper size, and page orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. (See Acceptable Paper, page 2-5.)

Use the manual feed slot for envelopes, labels, transparencies, card stock or thicker paper.

Two-Sided Printing (Manual Duplex)

The supplied printer drivers enable manual duplex printing. (For more information, see the Help screen for the printer driver.)

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows

driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

Caution

When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 11-4.)

PRINTING

5 - 3

Front Output Bin

The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages.

To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

Manual Feed Slot

Your machine has a manual feed slot above the paper cassette. You can load envelopes and special print media one at a time into this slot. You do not have to remove paper from the paper cassette. (For information about acceptable paper, see page 2-5.)

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper.

5 - 4

PRINTING

Loading One Sheet of Paper at a Time

Manual Feed Slot

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert it all the

way. Adjust the paper guides

to the width of the paper.

Loading More than One Sheet of Paper at a Time

Open the Setup dialog box of the Windows® printer driver and select

Manual Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first page. The machine starts printing automatically.

After the first page is printed, the

display shows:

MANUAL FEEDING

100%

Insert the next sheet of paper to resume printing. Repeat Steps 1 and 2 until you have finished printing.

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To stop and clear the manual feeding, press If you do not select Manual Feed in your printer driver, and insert a page

Job Cancel

twice.

in the manual feed slot, the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette.

PRINTING

5 - 5

Printing on Thicker Paper and Card Stock

When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock.

Select manual feed mode in the printer driver.

Send the print data as usual.

Lift up the rear cover at the rear of

the machine.

Adjust the manual feed paper guides to the width of the paper you’re

using. Insert a single sheet of paper into the manual feed slot until the front edge

touches the paper feed rollers. Let go of the paper as the machine pulls it into position.

After the machine ejects the printed page, return to Step 5 to insert the

next sheet of paper. The machine will wait until you insert the next sheet of paper. Repeat Steps 5 and 6 for each page to be printed.

When you have finished printing, close the rear cover of the machine.

To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

5 - 6

PRINTING

Simultaneous Printing While Copying or Scanning

Your copier/printer can print data from your computer while copying an original, or while scanning information into the computer. However, when the machine is printing a copy, it pauses a PC printing operation, and resumes when copying is finished. Scanning continues during PC printing without a pause.

Using the Brother Printer Driver with Your Apple® New Power Macintosh® G3 or iMac

Printing Documents

Choose the Chooser from the Apple menu to set up the Brother printer driver HL-1200/MFL Pro as your default printer driver. Then you can use it as follows:

Choose Print from the File menu.

The Brother HL-1200/MFL Pro series print dialog box appears:

In the Copies box, type the number of copies you want.

In the Pages options, click All to print the entire document, or click in the

From and To boxes and type a range of pages. Choose one of the following Quality options:

• Select Best for 600 dpi to print better quality at a slower speed.

™

• Select Normal for 300 dpi to print a standard quality.

• Select Faster for 150 dpi to print a lower quality at the fastest speed.

PRINTING

5 - 7

Choose one of the following Paper Source options:

1. Select Dual to switch automatically to the other cassette when the paper runs out.

2. Select Upper Paper Cassette to use only the paper in Cassette #1.

3. Select Lower Paper Cassette to use only the paper in Cassette #2.

4. Select Manual to feed the paper one sheet at a time in the Manual Feed Slot.

For the best print quality, select the type of media you will be using:

• Select Regular if you are using ordinary plain paper.

• Select Thin Paper if the paper wrinkles when you are using thin paper.

• Select Thick Paper or Thicker Paper if you are using bond paper,

envelopes, rough paper or thicker paper.

• Select Thicker Paper if the toner comes off when printing with the Thick Paper setting.

• Select Transparency when you print with OHP transparencies.

Check the Economy box to print in economy mode. You can save up to

50% of toner consumption using this feature. Select Gray Scale if your document contains graphics, especially halftone

images. Uncheck this box if your document is text only and you want to print quickly.

The Print options listed in the bottom part of the dialog box will vary according to the software application from which you are printing.

To print on both sides of the paper, click the Options button. The Options Setup dialog box appears:

Select Manual Duplex to print on both sides of the paper. Insert the paper

in the cassette to print the even numbered pages. You will be instructed when to re-insert the paper. Turn the paper over and re-insert it to print the odd numbered pages.

5 - 8

PRINTING

Select Long Edge Binding for book style or Short Edge Binding for

calendar style. Check Binding Offset and either inch or mm to enter the offset value.

Click OK.

Click Print.

Print Operations from the Control Panel

There are two Print keys on the control panel:

Job Cancel

and

Job Cancel

To stop and cancel a print job in progress, press The printout will be ejected.

Job Cancel

Using the Menu Key

The Menu key enables you to perform checks and tests for your print operations. Press select.

repeatedly until you see the option you want to

Printing the Internal Font

You can print a list of the machine’s internal (or resident fonts) to see how each font looks before you select it.

Press

Press 2 on the numeric keys to select it.

Press

1.INTERNAL FONT. Press 1 on the numeric keys to

select it.

until you see 2.PRINT OPTIONS.

until you see

1.INTERNAL FONT

100%

PRINTING

100%

PRINTING

5 - 9

Printing a Configuration List

You can print a list of current printer settings.

Press

Press 2 on the numeric keys to select it.

Press

2.CONFIGURATION.

Press 2 on the numeric keys to

select it.

until you see 2.PRINT OPTIONS.

until you see

Printing a Test Page

You can print a test page to check the print quality.

Press

Press 2 on the numeric keys to select it.

Press

3.TEST PRINT.

Press 3 on the numeric keys to

select it.

until you see 2.PRINT OPTIONS.

until you see

Restoring Factory Default Settings

Press

Press 3 on the numeric keys to select it.

Press

1.FACTORY SET.

until you see 3.RESET PRINTER.

until you see

2.PRINT CONFIG

100%

PRINTING

100%

3.TEST PRINT

100%

PRINTING

100%

1.FACTORY SET

100%

Press 1 on the numeric keys to

select it. Press 1 to restore the factory settings

—OR—Press a change.

5 - 10

PRINTING

to exit without making

1.RESET 2.EXIT

100%

Printing PC Data in Hexadecimal

Press

Press 3 on the numeric keys to select it.

Press

2.HEX DUMP MODE. Press 2 on the numeric keys to

select it. Press 1 to print a hexadecimal dump of

the PC data.—OR—Press without making a change.

until you see 3.RESET PRINTER.

until you see

to exit

2.HEX DUMP MODE

100%

1.SET 2.EXIT

100%

Printing from DOS

How to Use the Copier/Printer with Your DOS Application Software

Before working with your application software that runs on DOS, check that the Brother machine’s name appears in the printer selection of your application software. If the machine is not listed, you must select the printer that corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation mode. To get the most out of this machine, you should install an HP printer driver in your application software.

Printer driver supported in Emulation mode to be selected with your application software the remote printer console program

HP LaserJet IIP™ HP LaserJet IIP emulation mode HP LaserJet II™ Auto emulation selection

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The best or recommended printer driver is indicated in bold.

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Be sure to choose the proper printer driver in your application software.

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Be sure the printing resolution is set to 300 dpi in your DOS application software.

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS environment and comprises the following two programs:

PRINTING

5 - 11

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation, print quality, fonts, page setup etc., from your computer screen. Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC, you may not have to use this utility program. This utility program is useful for application software that does not control the printer’s settings and features.

Printer Status Monitor Program

This utility program can monitor your printer’s status using bi-directional parallel communications. This utility program stays resident in your computer memory (Terminate-and-Stay Resident program) and runs in the background.

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and software to install the program:

DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

Follow these steps to install the remote printer console program:

Make sure your copier/printer is connected to your computer and it is set

to Online. Start your computer and go to the DOS prompt. If you are in Windows®,

exit and return to the DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your

CD-ROM drive for “x”) and press Enter.

C:\>x:

Type CD DOS and press Enter.

x:\>CD DOS

Type RPCSETUP and press Enter.

x:\DOS>RPCSETUP

Follow the instructions from the installer.

5 - 12

PRINTING

Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

Direct_Access Printer_Setup Console_Config Guide

If bi-directional communication is enabled between your computer and machine when it starts, the RPC gets the current settings information from your machine. Otherwise, RPC shows its default settings. If you want to change settings, move the cursor to the item you want and select it using the Enter and Cursor keys. Then, press the Enter key to make the selected settings valid.

There are four sub menus. (See table below.) Select the sub menu you want by clicking on it with the mouse, using the cursor keys and the Enter key, or by pressing the hot key commands for that sub menu.

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation Paper Size Orientation

Quality Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet IIP Letter Portrait

Normal 1

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

Menu Press the keys Functions Direct Alt + D You can directly control the Brother

Access machine, with Print Form, Reset Printer. Printer Alt + P You can enter the setting mode to change

Setup other printer settings, such as, margin

settings, continue mode, font and sleep

mode. Console Alt + C You can change the environment settings

Config for the RPC program: color, Status

Monitor configuration, etc.

Guide Alt + G You can go to the Guide mode. Help F1 You can get Online Help: If you press F1,

you can get information on a highlighted item.

PRINTING

5 - 13

Remote Printer Console

Current Printer Status Information

Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin

Paper,” “Thick Paper,” “Thicker Paper,”

“Bond Paper” or “Transparency.”

Paper Feed Paper Selects the paper feed mode, either

Cassette “Paper Cassette” or “Manual.” Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.” Paper Size*1 Letter Selects the paper size, either “Letter,”

“Legal,” “A4,” “Executive,’’ “Monarch,” “COM10,” “DL,” “C5,” “B5,” “A5” or “A6.”

Orientation*1 Portrait Selects the paper direction, either

“Portrait” or “Landscape.”

Quality*1 Normal Selects the print quality, either “Normal”

or “Economy.”

Copies*1 1 Sets the number of print copies from 1 to

200 pages.

*1 The items can be set in the current printer status information dialog box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does Copies 1 Sets the number of print copies from 1 to

200 pages.

Quality Normal Selects the print quality to either

“Normal” and “Economy.” Emulation Laser Jet IIP Selects “Laser Jet IIP.”

5 - 14

PRINTING

Page Setup Section

Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145)

columns.

Right Margin *2 Sets the Right Margin value (0-155)

columns.

Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1",

1.5” or 2".

Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5",

1", 1.5" or 2". Line / Page *2 Sets the lines/pages (5-128). Xoffset 0 Sets the Xoffset (vertical) value from

-500 to 500 dots. *2

Yoffset 0 Sets the Yoffset (horizontal) value from

0 to 500 dots.

*1 These values (except Yoffset and Xoffset) are overidden by settings

within your application software.

*2 These values depend on the paper size settings.

Font Configuration

Item Default What This Item Does Font Source Internal “Internal”

Font name Brogham10 Selects a font from any of the printer’s

internal fonts (Brougham 10, 12 and Letter Gothic16.66).

Pitch 10 Selects the font size of the selected font.

If you selected the Brougham or

LetterGothic font, Pitch is shown in the

selection box. Symbol Set PC8 Selects the symbol set.

Other Configuration

Item Default What This Item Does Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off” Auto Wrap Off Selects Auto Wrap “On or Off” Auto Skip On Selects Auto Skip “On or Off”

PRINTING

5 - 15

Console Configuration Category

File Function Environment Sets the Buzzer on/off, Color for Remote

Print Console

Status Monitor Sets the hot-key for waking-up the RPC.

For more information on RPC, see the Help Information within the program.

Using the Printer Status Monitor Program

Type C:\RPCX>STMX and press the Enter key to make the Printer Status Monitor Program stay resident in your computer memory. If there are any changes to the printer status, it displays a message on your computer screen.

If the Printer Status Monitor program stays resident in your computer, you can monitor the printer status on your computer screen immediately by using the hot-key (Ctrl+Alt+R).

To remove the Printer Status Monitor program from your computer memory, type C:\RPCX>STMX/R and press the Enter key.

The RPC works in the environment where your Brother machine is directly connected to your computer. If you are using printer buffer switches that do not support bi-directional communication between the Brother machine and computer, the program works only in the PC to machine direction and cannot receive Brother machine status information.

The program does NOT work with Brother machines on a network. If the RPC conflicts with some application software, exit your application

software and then run the RPC. The RPC may work in the DOS-compatible box screen mode of

Windows Windows

. However, it is recommended that you completely exit from

to the DOS prompt before using the RPC.

The Printer Status Monitor and some other Terminate-and-Stay programs cannot coexist in the computer’s memory. If they don’t work properly together, use them one at a time. You can suspend the Printer Status monitor with any of the following methods or commands.

Type C:\RPCX>STMX/R and press the Enter key. Hold the space bar down while executing the AUTOEXEC.BAT file at DOS startup to prevent the status monitor from being loaded as a TSR program.

5 - 16

PRINTING

Scanning

Using the Control Panel Keys (For Windows 95/98 and Windows NT® 4.0 Only)

If you have connected a Macintosh G3 or iMac, the control panel keys will not work with your PC. Please see “Using Brother TWAIN Scanner Driver with Y our Apple

The control panel keys are not available for Windows® 3.1x.

Before you can use the Scan keys on the control panel, you must have

connected the copier/printer to your Windows

appropriate Brother Drivers for your version of Windows

ready to use the Scan keys, make sure the Brother Control Center

application is running on your PC. (For details about how to configure the

Brother Control Center buttons to launch the application of your choice

using the Scan keys, see Chapter 7, “Using the Brother Control Panel.”)

New Power Macintosh® G3 or iMac”, page 6-11.

based PC and loaded the

. When you are

Scan Image

You can scan a color picture into your graphics application (such as PhotoShop or Corel) for viewing and editing.

Place your original in the ADF or

on the scanner glass.

Scan Image

Press

The copier/scanner will scan the original and send a color image to your graphics application.

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Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft

™

T extBridge® to an editable text file. Afterward, it will be displayed in your word processing application (such as Microsoft Word or Notepad) for further editing.

Place your original in the ADF or

on the scanner glass.

Scan/OCR

Press

The copier/scanner will scan the

original perform OCR in ScanSoft TextBridge®, and then display

™

SCANNING:OCR

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the result in your word processing application for viewing and editing.

Scan to E-mail

You can scan either a black and white or a color original into your E-mail application (such as Microsoft Outlook or Netscape) as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting. (For details, see Chapter 7, “Using the Brother Control Center.”)

Place the original in the ADF or

on the scanner glass.

Scan to E-mail

Press

The copier/scanner will scan the

original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed.

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SCANNING

Using ScanSoft™ PaperPor t® and ScanSoft TextBridge® (For Windows® Only)

ScanSoft™ PaperPort® for Brother

™

If you have an Apple New Power Macintosh G3 or iMac, you will not be using PaperPort the Brother TWAIN driver from within your graphics application, such as

Adobe

Photoshop®. Please see “Using Brother TWAIN Scanner Driver

with Y our Apple PaperPort

use PaperPort PaperPort

and ScanSoft™ T extBridge®. Instead, you will be using

New Power Macintosh® G3 or iMac™, page 6-11.

for Brother is a document management application. You will

to view incoming faxes and scanned documents.

has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. PaperPort

can be accessed through the PaperPort® program group.

See On-Line Documentation on the CD-ROM.

The complete PaperPort® Owner’s Manual, including ScanSoft™ TextBridge

OCR, is in the On-Line Documentation on the CD-ROM.

This chapter is only an introduction to the basic operations.

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6 - 3

Viewing Items in PaperPort

PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or

folder. Items in the selected folder appear on the PaperPort can see PaperPort created using other applications). Non-PaperPort that indicates the application that was used to create the item; a nonPaperPort

items (MAX files) and non-PaperPort® items (files

items include an icon

item is represented by a small rectangular thumbnail and not

Desktop. You

an actual image. Page View displays a close-up of a single page and you can open a

PaperPort appropriate application on your computer to display it, you can also double-click a non-PaperPort

item by double-clicking on it. As long as you have the

item to open it.

Destop View displays items Page View displays each item

as thumbnails as a full page

Organizing Your Items in Folders

PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort

item or a non-PaperPort

item:

■

Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort® MAX files and other files) appear on the Desktop.

■

You can also use Windows® Explorer to manage the folders and items shown in Desktop View.

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SCANNING

Links to Many Other Applications

PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort® does not automatically recognize one of the applications on your computer, you can manually create a link using the Create New Link command. (See PaperPort

Help for more information about creating new

links.)

Using ScanSoft™ T extBridge® OCR (Converting Image Text to Text You Can Edit)

Software by: ScanSoft™

ScanSoft PaperPort

PaperPort really just a picture of the text) into text that you can edit with a word processing application. PaperPort application T extBridge

™

T extBridge® OCR is automatically installed when you install

on your computer.

can quickly convert the text on a PaperPort® item (which is

, which comes with PaperPort®—OR—PaperPort

uses the optical character recognition

uses your application if it is already on your computer. You can convert the entire item, or by using the Copy As Text command, you can select only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s

built-in OCR application, or you can use your own OCR application.

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6 - 5

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort

(MAX) files in several

different ways:

■

Print to the Desktop View from another application, such as Microsoft Excel.

■

Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tag Image File Format (TIFF).

Exporting Items in Other Formats

You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Scanning a Document

TWAIN COMPLIANT

The Brother scanner driver is TWAIN compliant and meets the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe Photoshop, Adobe PageMaker, CorelDraw and many more.

viewer that Brother included with your copier/printer, but

To choose Brother MFL Pro Scanner driver as your scanner driver, select it under the Select scanner—OR—Select source option in your software.

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SCANNING

Accessing the Scanner

From the PaperPort® window, select the Scan or TWAIN button or from the File drop-down menu choose Acquire. The TWAIN dialog box will appear:

Scanning a Document into the PC

Place the original in the ADF or on the scanner glass.

Adjust the following settings, if needed, in the Scanner window:

• Resolution

• Color Type (Black & White, Gray [Error Diffusion], True Gray, 256

Color, 24 bit color or 24 bit color [Fast])

• Size Select the Start button from the scanner window.

When scanning is completed, click Cancel to return to the PaperPort window.

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Settings in the Scanner Window

Resolution:

Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose:

• 100 x 100 dpi

• 150 x 150 dpi

• 200 x 100 dpi Black & White, Gray [Error Diffusion] only or Color

• 200 x 200 dpi

• 200 x 400 dpi Black & White, Gray [Error Diffusion] only or Color

• 300 x 300 dpi

• 400 x 400 dpi

• 600 x 600 dpi

• 1200 x 1200 dpi (Black & white, Gray [Error Diffusion] or Color

Color Type:

Black & White: Set the Color Type to Black & White for text or line art. Gray Scale: For photographic images, set the Color Type to Gray (Error

Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic

images or graphics. True gray mode is used for documents that contain photographic images or

graphics. This mode requires the most memory and the longest transfer time. Colors: Choose 256 Color, which scans up to 256 colors.

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SCANNING

Size:

Set the Size to one of the following:

• Letter (8 1/2 x 11 in.)

• A4 (210 x 297 mm.)

• Legal (8 1/2 x 14 in.)

• A5 (148 x 210 mm.)

• A6 (??? x ??? mm.)

• B5 (182 x 257 mm.)

• Executive (7 1/4 x 10 1/2 in.)

• Business Card (60 x 90 mm.)

• Custom (User adjustable from 2.75 x 5 in. to 8.5 x 14 in.) After you select a custom size, you can adjust the scanning area further by

using the left mouse button to drag the dotted outline of the scanning area. This is required when you want to crop an image when scanning.

To scan business cards, select the Business Card (60 x 90 mm.) size setting and place the business card at the top center of a carrier sheet.

Carrier sheets are available from your Dealer. When scanning photographs or other images for use in a word processor

or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs.

Custom:

This section displays the size you selected. To adjust the scanning area size to business card size automatically, check the Business Card Size box.

Adjust:

In the Adjust section, click the Image button. The Image screen will appear:

Use the cursor to drag the indicator buttons to the left or right to adjust the Brightness and the Contrast, as needed.

Paper:

Check the Photo box if the image is a photograph.

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How to Use PreScan to Adjust an Image

PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button from the scanner window to scan the image.

Insert the original face down in the ADF or on the scanner glass.

Select the PreScan button.

The entire original will be scanned into your Windows

-based PC and will

appear in the Scanning Area of the Scanner window.

To crop a portion of the image to be scanned, drag any side or corner of

the dotted outline in the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only the portion of the image you wish to scan.

Place the original in the ADF, or on the scanner glass again.

Adjust the settings for Resolution, Color Type (Color or Gray Scale) and

Size in the Scanner window, as needed. Select the Start button.

This time only the selected area of the original will appear in the PaperPort

In the PaperPort® window, use the options available to refine the image.

(See PaperPort

6 - 10

window.

for Brother Online Documentation for details.)

SCANNING

Using Brother TWAIN Scanner Driver with Y our Apple® New Power Macintosh G3 or iMac

The Brother software includes a TWAIN compliant Scanner driver for Macintosh G3 and iMac. This TWAIN Scanner driver allows you to use the copier/printer as a scanner from any TWAIN compliant software application.

Most image editing applications support the TWAIN specification. For example, Kai’s Power Soap is standard software with iMac and it supports a TWAIN driver, so Kai’s Power Soap can scan images from the Brother machine.

Importing Images

Although Brother does not bundle OCR software for the Macintosh/iMac, many editing and OCR software products are available for Macintosh/iMac. Make sure your OCR application supports the TWAIN specification. Then you can choose the Brother TWAIN Scanner driver from within that application.

Importing images is independent of the Brother Macintosh/iMac software. The file formats that are supported depend on the application you are using.

To check the file formats that are supported, run your image editing application and choose the Import option on the File or Edit menu.

™

Exporting Images in Other Formats

When you use an industry standard TWAIN driver (the Brother TWAIN Driver) the exportable file formats depend on the software application you are using. Typically, the more sophisticated or expensive the image editing application, the more file formats that are supported.

To check the file formats that are supported, run your image editing application and choose the Export option on the File or Edit menu.

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6 - 11

Accessing the Scanner

Run your image editing application, such as Photoshop, Color It, Kai’s Photo Soap. Find the “Select TWAIN Source” menu option. Choose the MFL Pro/P2500 driver from this menu and run the TWAIN driver from within your graphics application. The Scanner setup dialog box will appear.

Scanning a Document into Your Macintosh or iMac

Insert the document(s) face up in the ADF or face down on the scanner

glass. Adjust the following settings, if needed, in the scanner setup dialog box:

Resolution Gray Scale (Black & White, Gray, Error Diffusion, True Gray) Brightness Contrast Size

Click Start.

When the scanning is finished, the image will appear in the main scanner dialog box.

Settings in the Scanner Window

When scanning photographs or other images for use in a word processor or other graphics application, it is a good idea to try different settings for the contrast, mode and resolution to determine which settings look best.

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SCANNING

Image

Resolution

Resolution—Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image.

Color Type

Black & White—Set the image Type to Black&White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray.

Gray (Error Diffusion)—is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.)

True Gray—also is used for documents containing photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. It requires the most memory and longest transfer time.

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Miscellaneous

Brightness

Brightness—Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the setting. Click OK.

If the scanned image is too light, set a lower brightness value and scan the document again.

If the image is too dark, set a higher brightness value and scan the document again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the Gray Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas. Instead of using the slidebar, you can type a value in the box to set the contrast. Click OK.

6 - 14

SCANNING

Scanning Area

Set the Size to one of the following:

• Letter (8.5 x 11 inches)

• A4 (210 x 297 mm)

• Legal (8.5 x 14 inches)

• A5 (148 x 210 mm)

• B5 (182 x 257 mm)

• Executive (7.25 x 10.5 inches)

• Business Card (90 x 60 mm)

• Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area. Click

and hold the mouse button as you drag the mouse to crop the image. Width : Enter the width of the custom size.

Length: Enter the length of the custom size.

Business Card Size

To scan business cards, select the Business Card size setting (60 x 90 mm.) and place the business card at the top center of a carrier sheet.

Carrier sheets are available from your Dealer.

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How to Use PreScan to Adjust an Image

PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Star t to scan the image.

Insert document face up in the ADF or face down on the scanner glass.

Click PreScan.

The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box:

To crop a portion of the image to

be scanned, drag any side or corner of the dotted outline in the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only the portion of the image you wish to scan.

Place original in the ADF or on the

scanner glass again. Adjust the settings for Resolution,

Color Type, Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.

Click Start.

This time only the selected area of the document will appear in the Scanning Area.

In your graphics application software, refine the image as usual.

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SCANNING

Using the W indows® Based

Brother Control Center

The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications.

The Brother Control Center provides three categories of functions:

1. Scan directly to a file, E-mail, word processor or graphic application of choice

2. Enhanced copy functions, such as Two on One Copying

Brother Contr ol Center

(For Windows® 95/98 and NT® 4.0 Only)

USING BROTHER CONTROL CENTER

7 - 1

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time Windows

Center Center to load automatically, you can turn off AutoLoad.

is started. When the Control Center is loaded, the Control

icon will appear in the task bar. If you don’t want the Control

How to Turn Off AutoLoad

Left click the Control Center icon and click Show.

When the Control Center icon appears, left click on the Smart Click

Control Center button. A dialogue box with a check box labeled

“AutoLoad Pop-up” will appear:

Uncheck the AutoLoad Pop-Up option.

7 - 2

USING BROTHER CONTROL CENTER

Brother Control Center Features

Auto Configuration

During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

You can change a default application by right clicking on any of the scan buttons in the Control Center and selecting a different application. For example, you can change a scan button from MS Word

to MS Word Pad

by changing the

application that is listed for the Word Processor.

Scanning Operations

Scan to File—allows you to scan directly to a disk file with two mouse clicks. You can change the file type, destination directory and file name, as needed.

Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or text document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor—enables you to scan a text document, run ScanSoft TextBridge OCR and insert the text original (not graphic image) into a word processing file with just two mouse clicks. You have the option of selecting the destination word processing program, such as Word Pad, MS Word, Word Perfect, etc.

USING BROTHER CONTROL CENTER

7 - 3

Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint or Corel PhotoPaint.

Copy Operations

Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can direct the copy output to any standard Windows

printer driver installed on the PC. Two on One Copy—allows you to use the Two on One page feature of the

Brother printer driver to copy two original pages onto a single output page. This feature creates a thumbnail of each page and prints both images on a single page.

Scanner Settings for Scan and Copy Buttons

When the Pop-Up screen is displayed, you can access the Scanner Settings window.

Click the Smart Click

icon at the top right of the Brother Control

Center screen—OR—Click the Modify Settings… button on any of the Configuration screens.

Global Settings

AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control Center to load when you boot your computer.

7 - 4

USING BROTHER CONTROL CENTER

Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following:

Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy

Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time:

Resolution—Select the scanning resolution you most frequently use. Color Mode—From the pull-down list, select Scan Size—From the pull-down list, select Brightness—Slide the adjuster from 0% to 100% Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or later decide to return to the original default setting, just click the Restore Defaults button when the scanning mode is displayed.

To access the Scanner Configurations screen:

Place the original in the ADF.

Right-click the appropriate Control Center button to display

Configurations…, then click it. The configuration screen for that Control Center button will appear.

To save your settings, press the OK button, or To return to the factory

default settings, press the Restore Defaults button.

Initiating an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.

USING BROTHER CONTROL CENTER

7 - 5

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

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USING BROTHER CONTROL CENTER

Destination Folder

PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder.

Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file:

PaperPort Files (*.MAX) Self Viewing Files (*.EXE) PaperPort 5.0 Files (*.MAX) PaperPort 4.0 Files (*.MAX) PaperPort 3.0 Files (*.MAX) Windows Bitmap (*.BMP) PC Paintbrush (*.PCX) Multi-page PCX (*.DCX) JPEG Image Files (*.JPG) TIFF-Uncompressed (*.TIF) TIFF Group 4 (*.TIF) TIFF Class F (*.TIF) Multi-Page TIFF-Uncompressed (*.TIF) Multi-Page TIFF Group 4 (*.TIF) Multi-Page TIFF Class F (*.TIF) PDF Files (*.PDF) Portable Network Graphics (*.PNG) FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings.

USING BROTHER CONTROL CENTER

7 - 7

Send Scan to E-mail

Scanner Settings

To change any of the settings for that mode, click the Modify Settings… button.

Email Application

Email Package—From the pull-down list, select your E-mail application. Email Settings—Click the EMail Settings… button to set up links.

The Links Preferences window will appear:

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USING BROTHER CONTROL CENTER

File Attachments

Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (grayed).

Convert

attachments that are PaperPort files.

Convert all

change the file type of all attachments.

MAX files only—Click this checkbox if you want to convert only

files when possible—Click this checkbox if you want to

Conversion Options

Format Combine all files into one file when possible—Click this checkbox to

combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click

this checkbox to convert all files that have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E-mail. This feature works only with MAPI type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and Eudora.

USING BROTHER CONTROL CENTER

7 - 9

QuickSend List

You can create a list of Email names and addresses for quick selection. Click the New button to add a name(s) to your QuickSend list. Your Email phone book listing is displayed, so you can select stored names or create new ones:

Highlight the name(s) you want to add to your list, click the User button, then click OK to return to the Link Preference window.

From the Link Preference window, you can remove a name from the QuickSend list, highlight the name and clicking the Delete button.

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USING BROTHER CONTROL CENTER

Brother DCP1200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual