Brother 8CAA20 User Manual

USER’S GUIDE

Please see "User manual 2[Short-Term Confidentiality].pdf" for FCC  manual statements.

FAX-2480C FAX-2580C

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: FAX-2480C and FAX-2580C (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;  may support an insurance claim by you in the event of product loss covered by insurance; and,  will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows

only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages) Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages) Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages) Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages) Premium Glossy Photo Paper

(Letter size / 20 sheets) (4"×6" size / 20 sheets)

Matte Inkjet Paper (Letter size / 25 sheets) Inkjet Plain Paper

(Letter size / 250 sheets) Telephone Line Cord LG3077001 (USA only) Telephone Handset (FAX-2480C only) Handset Curled Cord

(FAX-2480C only) Cordless Handset

(FAX-2580C only) User's Guide LP3291001

BP61GLL

BP61GLP BP60ML (USA only)

BP60PL (USA only)

LE5803016 (USA only)

UL8019005 (USA only)

BCL-D10 (USA only)

Available in the USA and from November 2006 in Canada.

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 MFC and DCP and 1-800-276-7746 for Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

if you first reported the problem

-brand parts and

for Fax,

Brother® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or

has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and only statement of Brother's obligations to

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother's

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship this Product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vii

Table of Contents

Section I General

1 General Information

Using the documentation.......................................................................................3

Symbols and conventions used in the documentation ....................................3

Control panel overview ..........................................................................................4

2 Loading documents and paper

Loading documents ...............................................................................................7

Using the ADF .................................................................................................7

Using the scanner glass ..................................................................................8

Scannable area ...............................................................................................9

Acceptable paper and other media........................................................................9

Recommended media ...................................................................................10

Handling and using media .............................................................................10

Choosing the right media...............................................................................11

Loading paper and other media...........................................................................13

Loading envelopes and post cards ................................................................15

Removing small printouts from the machine .................................................16

Printable Area................................................................................................17

3 General setup

On/Off key............................................................................................................18

Turning the machine off.................................................................................18

Turning the machine on.................................................................................18

On/Off setting ......................................................................................................18

Mode Timer..........................................................................................................19

Paper settings......................................................................................................20

Paper Type ....................................................................................................20

Paper Size .....................................................................................................20

Volume Settings...................................................................................................20

Ring Volume ..................................................................................................20

Beeper Volume..............................................................................................20

Speaker Volume ............................................................................................21

Handset Volume (FAX-2480C only) ..............................................................21

Choosing the Handset Volume (For Volume Amplify)

(FAX-2480C only) ......................................................................................21

Setting Volume Amplify (FAX-2480C only)....................................................22

Automatic Daylight Savings Time........................................................................22

LCD display .........................................................................................................23

LCD Contrast.................................................................................................23

viii

4 Security features

TX Lock (FAX-2480C only)..................................................................................24

Setting and changing the TX Lock password................................................24

Turning the TX Lock on/off ............................................................................25

Memory Security (FAX-2580C only)....................................................................25

Setting and changing the memory security password...................................26

Turning the memory security on/off ...............................................................26

Section II Fax

5 Sending a fax

Entering Fax mode ..............................................................................................28

Faxing from the ADF .....................................................................................28

Faxing from the scanner glass ......................................................................28

Faxing A4 size documents from the scanner glass ....................................... 29

Color fax transmission...................................................................................29

Canceling a fax in progress...........................................................................29

Broadcasting (Black & White only) ......................................................................29

Canceling a Broadcast in progress................................................................30

Additional sending operations..............................................................................30

Sending faxes using multiple settings ...........................................................30

Contrast.........................................................................................................31

Changing Fax Resolution ..............................................................................31

Dual access (Black & White only)..................................................................32

Real time transmission ..................................................................................32

Overseas Mode .............................................................................................33

Delayed Faxing (Black & White only) ............................................................33

Delayed Batch Transmission (Black & White only) .......................................33

Checking and canceling waiting jobs.............................................................33

Sending a fax manually .................................................................................34

Sending a fax at the end of a conversation ...................................................34

Out of Memory message...............................................................................34

6 Receiving a Fax

Receive modes ....................................................................................................35

Choosing the Receive Mode .........................................................................35

Using receive modes ...........................................................................................37

Fax only.........................................................................................................37

Fax/Tel...........................................................................................................37

Manual...........................................................................................................37

Message Center (MC:Msg Ctr) (FAX-2580C only)........................................37

External TAD (FAX-2480C only) ...................................................................37

Receive mode settings ........................................................................................38

Ring Delay.....................................................................................................38

F/T Ring Time (Fax/Tel mode only)...............................................................38

Easy Receive.................................................................................................39

Additional receiving operations............................................................................39

Printing a reduced incoming fax ....................................................................39

Receiving a fax at the end of a conversation.................................................40

Printing a fax from the memory .....................................................................40

7 Telephone Services and External devices

Voice operations ..................................................................................................41

Making a telephone call ................................................................................41

Answering calls with the Speaker Phone (FAX-2580C only).........................41

Hold ...............................................................................................................41

Tone or Pulse (Canada only).........................................................................41

Fax/Tel mode when the power key is on .......................................................42

Fax/Tel mode when the power key is off .......................................................42

Telephone services..............................................................................................42

Distinctive Ring..............................................................................................42

Caller ID.........................................................................................................44

Connecting an external TAD (telephone answering device)................................45

Connections...................................................................................................46

Recording an outgoing message (OGM) on an external TAD .......................46

Special line considerations ............................................................................47

Multi-line connections (PBX) .........................................................................48

External and extension phones ...........................................................................49

Connecting an external or extension telephone ............................................49

Using external and extension telephones......................................................49

Using a non-Brother cordless external telephone (FAX-2480C only)............49

Using remote codes.......................................................................................49

8 Dialing and storing numbers

How to Dial ..........................................................................................................51

Manual dialing ...............................................................................................51

One-Touch dialing .........................................................................................51

Speed-Dialing ................................................................................................51

Search ...........................................................................................................52

Fax Redial .....................................................................................................52

Storing numbers ..................................................................................................53

Storing a pause .............................................................................................53

Storing One-Touch dial numbers...................................................................53

Storing Speed-Dial numbers .........................................................................54

Changing One-Touch and Speed-Dial numbers ...........................................54

Setting up groups for broadcasting................................................................55

Dialing access codes and credit card numbers .............................................55

9 Message Center mode (FAX-2580C only)

Message Center Mode ........................................................................................56

Setting up the Message Center .....................................................................56

Outgoing message (OGM) ............................................................................56

Fax/Tel OGM.................................................................................................57

Activating Message Center memory..............................................................57

Managing your messages ...................................................................................57

Message Indicator .........................................................................................57

Playing voice messages................................................................................57

Printing fax messages ..................................................................................58

Erasing incoming messages..........................................................................58

Additional Message Center operations................................................................59

Setting maximum time for incoming messages.............................................59

Setting toll saver............................................................................................59

ICM Recording Monitor..................................................................................59

10 Remote fax options (Black & White only)

Fax Forwarding....................................................................................................60

Paging .................................................................................................................61

Fax Storage.........................................................................................................61

Turning off Remote Fax Options..........................................................................62

Changing Remote Fax Options ...........................................................................62

Remote Retrieval.................................................................................................63

Setting a Remote Access Code.....................................................................63

Using your Remote Access Code..................................................................63

Remote Fax commands ................................................................................64

Retrieving fax messages ...............................................................................66

Changing your Fax Forwarding number........................................................66

11 Printing Reports

Fax reports...........................................................................................................67

Transmission Verification Report...................................................................67

Fax Journal (activity report) ...........................................................................67

Reports................................................................................................................68

How to print a report......................................................................................68

12 Polling

Polling overview...................................................................................................69

Polling receive .....................................................................................................69

Setup to receive polling .................................................................................69

Sequential polling ..........................................................................................69

Polled transmit (Black & White only)....................................................................70

Set up for polled transmit...............................................................................70

Section III Copy

13 Making copies

How to copy.........................................................................................................72

Entering Copy mode......................................................................................72

Making a single copy .....................................................................................72

Making multiple copies ..................................................................................72

Stop copying..................................................................................................72

Copy options........................................................................................................73

Changing copy quality ...................................................................................74

Enlarging or reducing the image copied ........................................................74

Making N in 1 copies or a poster...................................................................75

Sorting copies using the ADF (Black & White only).......................................76

Adjusting Brightness, Contrast and Color......................................................77

Paper options ................................................................................................78

Section IV Appendixes

A Safety and Legal

Choosing a location .............................................................................................80

To use the machine safely...................................................................................81

Important safety instructions..........................................................................85

Standard telephone and FCC Notices

(These notices are in effect on models sold and used in the United

States only.)...............................................................................................86

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) .................................................................................................88

Industry Canada Compliance Statement (Canada only) ...............................88

Legal limitations for copying ..........................................................................89

Trademarks ...................................................................................................90

B Troubleshooting and Routine Maintenance

Troubleshooting ...................................................................................................91

If you are having difficulty with your machine................................................91

Error messages ...................................................................................................95

Transferring your faxes or Fax Journal report ...............................................99

Document jam ...............................................................................................99

Printer jam or paper jam..............................................................................100

Dial Tone .....................................................................................................101

Phone line interference................................................................................102

Routine maintenance.........................................................................................102

Replacing the ink cartridges ........................................................................102

Cleaning the outside of the machine ...........................................................104

Cleaning the scanner...................................................................................105

Cleaning the machine printer platen............................................................106

Cleaning the paper pick-up roller.................................................................106

Cleaning the print head ...............................................................................107

Checking the print quality ............................................................................107

Checking the printing alignment ..................................................................108

Checking the ink volume .............................................................................109

Uninstalling the handset and handset cradle (FAX-2480C only) .................109

Machine Information ..........................................................................................109

Checking the serial number.........................................................................109

Packing and shipping the machine ....................................................................110

xii

C Menu and Features

On-screen programming....................................................................................112

Menu table...................................................................................................112

Memory storage...........................................................................................112

Menu keys .........................................................................................................113

Menu Table........................................................................................................114

Entering Text .....................................................................................................121

D Specifications

General..............................................................................................................122

Print media.........................................................................................................124

Fax.....................................................................................................................125

Message Center (FAX-2580C only)...................................................................126

Cordless handset (FAX-2580C only).................................................................127

Battery cradle (FAX-2580C only).......................................................................127

Copy ..................................................................................................................128

Printer................................................................................................................129

Interfaces...........................................................................................................130

Consumable items.............................................................................................131

E Glossary

FIndex

xiii

xiv

Section I

General I

General Information 3 Loading documents and paper 7 General setup 18 Security features 24

Chapter 1

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface id entifies specific

keys on the machine control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to

prevent possible personal injury. Electrical Hazard icons alert you to

possible electrical shock. Hot Surface icons warn you not to

touch machine parts that are hot. Cautions specify procedures you

must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Chapter 1

Control panel overview 1

FAX-2480C

FAX-2580C

113

212

General Information

11 10

57869

Note

Most of the illustrations in this User’s Guide show the FAX-2480C.

Chapter 1

1On/Off

You can turn the machine on or off.

2 One-Touch keys

Instantly accesses your stored Quick-Dial numbers.

3Shift

When held down, lets you access One-Touch numbers in a gray square.

4Ink (FAX-2480C only)

Lets you clean the print head, check the print quality, and check the available ink volume.

5 Fax Resolution

Lets you temporarily change the resolution when sending a fax.

6 Mode keys:

 Fax

Lets you access Fax mode.

 Copy

Lets you access Copy mode.

7 Copy Options

Lets you temporarily change multiple copy settings.

8 Menu keys:

 Menu

Lets you access the Menu to program your settings in the machine.

 a Search/Speed Dial

Lets you look up and dial numbers that are stored in the memory.

 Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

 d

Press to scroll backward to a menu selection.

 a or b

Press to scroll through the menus and options.

 b Ink (FAX-2580C only)

Lets you clean the print head, check the print quality, and check the available ink volume.

 Clear/Back

Press to cancel the current setting.

 OK

Lets you store your settings in the machine.

9 Start keys:

 Color Start

Lets you start sending faxes or making copies in full color.

 Black Start

Lets you start sending faxes or making copies in black & white.

10 Stop/Exit

Stops an operation or exits from a menu.

11 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

12 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

13 Fax and telephone keys:

 Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

 Hook/Hold (FAX-2480C only)

Lets you place telephone calls on hold. Also, press before dialing if you want to

make sure a fax machine will answer, and then press Black Start or Color Start.

 Hold/Intercom (FAX-2580C only)

Lets you place telephone calls on hold. Also, press this key to speak on the intercom or to transfer an incoming call to the cordless handset.

 Speaker Phone (FAX-2580C only)

Turns the speaker phone on or off.

14 Message Center keys (FAX-2580C only):

 MC On/Off

Turns the Message Center on or off. Will also flash if you have new messages.

 Play

Plays voice messages stored in memory.

 Erase

Deletes voice messages.

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

Recommended environment 2

Temperature: 68 to 86° F (20 to 30° C) Humidity: 50% to 70% Paper:

Document Sizes Supported 2

Length: 5.8 to 14 in.

Width: 5.8 to 8.5 in.

Weight:

) paper and always fan the pages

20 lb LTR (80 g/m

(148 to 355.6 mm)

(148 to 215.9 mm)

17to24lb (64to90g/m

A4)

)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

+ 52 hidden pages

Brother 8CAA20 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual