Network Scan Station
User's Manual
Manual-en-250-0638-E-6600v2
Avision Inc.
Regulatory: DL-0906H
i
Safety Information
When using this equipment, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates potentially hazardous situations, which if instructions are not followed, could result in
death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.
Important:
Indicates operational requirements and restrictions. Please read and follow these instructions
to ensure a proper operation and to avoid damage to the machine.
Note:
Indicates further explanation or clarification. Reading this is highly recommended.
WARNING:
To avoid hazardous electric shock or fire, do not remove any covers or screws other than those
specified in this manual.
CAUTION:
9 To reduce the risk of fire, use only no.26AWG or larger telecommunication line cord.
9 Disconnect the power plug by pulling the plug, not the cable.
9 Do not touch the metal fingers of the ADF pad module. The edges are sharp and touching
them may result in injury.
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Precautions
y Do not install the equipment near heating or air conditioning units.
y Do not install the equipment in a humid or dusty place.
y Use only the AC adapter (HEG75-S240320-7L by Hitron) included with the machine. Using
other AC adapters may damage the machine and void the warranty.
y Place the equipment securely on an even, flat surface. Tilted or uneven surfaces may
cause mechanical or paper-feeding problems.
y Retain the box and packing materials for shipping purposes.
Notice
Important
y Do not make copies of any item for which copying is prohibited by law.
y Copying the following items are normally prohibited by the local law:
y Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports,
driver's licenses.
y This machine is equipped with a function that prevents making counterfeit bank bills. Due
to this, images similar to bank bills may not be copied properly.
Copyrights and Trademarks
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT, Windows XP, and Windows Vista are registered trademarks
of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and may be trademarks
of their respective companies. We disclaim any and all rights to those marks.
Warranty
The information contained in this document(s) is subject to change without notice.
The manufacturer makes no warranty of any kind with regard to this material, including, but
not limited to, the implied warranties of fitness for a particular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, performance, or use of this material.
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v
FCC Radio Frequency Interference Statement
This product has been tested and found to comply with the limits for a class B digital
device, pursuant to Part 15 of the FCC rules. Operation is subject to the following two
conditions: (1) this device may not cause harmful interference, and (2) this device must
accept any interference received, including interference that may cause undesired
operation. The FCC Class B limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment
does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
Consult your point of purchase or service representative for additional suggestions.
European Union Regulatory Notice
Products bearing the CE marking comply with the following EU Directives:
• Low Voltage Directive 2006/95/EC
• EMC Directive 2004/108/EC
CE compliance of this product is valid if powered with the correct CE-marked AC adapter
provided by Avision.
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Disposal of Waste Equipment by Users in Private Union
This symbol on the product or on its packaging indicates that the product can not be disposed
of with your other household waste. Instead it should be sent to appropriate facilities for
recovery and recycling in an effort to protect human health and the environment. Fore more
information about where you can drop off your waste equipment for recycling, please contact
your local city office, your household waste disposal service or the shop where you purchased
the product.
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Table of Contents
1 Getting Started .........................................................1
Introduction .............................................................................................1
Features....................................................................................................1
External View............................................................................................3
The Front View.................................................................................. 3
The Connection Ports ........................................................................ 4
The Control Panel.............................................................................. 5
Preinstallation Information.......................................................................7
Internet Communication Features ..........................................................10
Scan to E-mail ................................................................................. 10
Scan to Folder ................................................................................. 11
2 Installing Your Machine..........................................12
Minimum Configuration Requirements....................................................12
Unlocking the Scan Unit..........................................................................13
Connecting the Cables ............................................................................14
Connecting the Ethernet Cables....................................................... 14
Connecting the ADF Cable ............................................................... 15
Connecting the Power and Turning on the Machine......................... 15
3 Configuring the Machine .........................................16
Specifying the Product’s Network Settings .............................................17
Specifying More Administrator Settings by the Product’s Web Page.......20
Specifying Administrator Settings by the Vision Manager.......................22
Summary of the Web Pages ....................................................................24
Specifying A Filing Destination ...............................................................38
Settings the Servers to Store Your Image ....................................... 38
Editing a Folder by the Product’s Web Page .................................... 57
Creating A New Shortcut Button .............................................................63
4 Operation................................................................70
Loading Paper.........................................................................................71
Notice on Using the ADF.................................................................. 71
Placing Document(s) in the ADF...................................................... 72
Using the Paper Stopper.................................................................. 73
Placing Document(s) on the Glass................................................... 74
Using the Shortcut Button.......................................................................75
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Making Copies ........................................................................................ 76
Basic Operation ............................................................................... 76
Advanced Operation.........................................................................78
Sending Your Document to E-mails ........................................................ 84
Basic Operation ............................................................................... 84
Advanced Operation.........................................................................85
Using the Soft Keyboard .................................................................. 90
Using the Address Book................................................................... 91
Sending Your Document to Filing Servers .............................................. 93
Basic Operation ............................................................................... 93
Advanced Operation.........................................................................95
Downloading the Files in the Public Folder ...................................... 99
Adding A New Folder ..................................................................... 101
Scanning Your Documents.................................................................... 103
System Requirements.................................................................... 103
Driver Installation Procedure ........................................................ 103
Scanner Operation......................................................................... 104
A Glance of the User Interface....................................................... 105
Using the Basic Features................................................................ 106
Using the Advanced Features......................................................... 109
Using Other Tools .......................................................................... 117
5 Troubleshooting ................................................... 118
Clearing a Paper Jam............................................................................ 118
Removing the Abnormal Line On Your Scanned Image......................... 119
Information Message ........................................................................... 120
Information Messages During Scanning and Copying .................... 120
Information Messages During Networking..................................... 121
Information Messages During E-Mailing ........................................ 122
Information Messages During Filing .............................................. 124
6 Maintaining Your Machine .................................... 128
Cleaning the Glass................................................................................ 128
Cleaning the LCD Touch Panel .............................................................. 129
Cleaning the ADF.................................................................................. 130
Replacing the ADF Snap-in Pad Module ................................................ 131
Replacing the ADF Roller...................................................................... 132
Appendix ................................................................... 133
Managing the Address Book ................................................................. 133
Adding an E-mail Address.............................................................. 133
Modifying an E-mail Address.......................................................... 136
Deleting an E-mail Address............................................................ 138
Adding A New Group...................................................................... 139
Modifying a Group.......................................................................... 142
Deleting Groups............................................................................. 144
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Account Management............................................................................145
Setting up Account Management By the Product’s Web Page........ 145
Specifications .......................................................................................151
Index....................................................................................................154
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1 Getting Started
Introduction
Thank you for purchasing the product, a 3-in-1 MFP. With the product, you can
instantly scan single-sided or double-sided paper-based document and deliver the
electronic image to various destinations including e-mail addresses, ftp servers, web
site, or someone else’s computer on the network. In addition, the product allows you
to save the scanned image to a network printer, a USB flash drive, or the product’s
own memory.
Features
Digital Copying:
Connected to a network printer in an intranet environment, the product allows you
to perform digital copies with outstanding copy quality. With an intuitive control
panel and a quality LCD Touch Panel, making digital copy becomes fast and easy.
E-mailing:
Connected to an ethernet network and a SMTP server, the product allows you to
transmit document(s) to your e-mail as attachment. With a touch of the e-mail key
and the selection of your recipients' e-mail addresses, the document(s) is/are first
scanned and converted into an image file, and then transmitted to remote recipients
within minutes.
Filing (Scan to Folder):
The product allows you to send the scanned documents to a server or a personal
computer’s file folder over intranet with FTP (File Transfer Protocol), FTPS (FTP
Secure), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP),
CIFS (Common Internet File System). The scan-to-folder feature off-loads the mail
server from handling large attachments.
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Duplex Scanning:
Through the auto document feeder, the product allows you to scan double-sided
documents to digitize your documents more effectively.
Sending Multi-Page Document:
With the Auto Document Feeder, the product allows a stack of 50-page document(s)
to be continuously scanned at one time in reliable quality to increase your efficiency.
Managing the Product Remotely:
The product provides a convenient way to manage your e-mail address book, filing
destinations (folders), and telephone book remotely. By simply typing the
machine's IP address in the URL field of your browser, the product web page will be
prompted. This web page allows the administrator to create up to 2000 e-mail
addresses, 40 filing destinations, and 200 fax numbers to conveniently deliver the
scanned documents to multiple recipients.
Using Convenient Shortcuts:
By assigning your frequently used working modes as shortcut buttons, the product
allows you to scan your document and send the scanned images to your desired
destination seconds.
Scanning and Saving Your Images to a USB Flash Drive:
By plugging a USB flash drive into the USB port of the product, the product allows
you to scan your document and save the scanned images to your USB flash drive.
Scanning and Saving Your Images to the Product’s Memory:
By selecting a public folder as a filing destination, the product allows you to scan
and save the scanned image in the product’s memory and access the file from the
product’s embedded web page.
Preview:
Before sending your documents over the network, the product allows you to view a
reduced size of the scanned document to verify if the scanned image has been skew,
or upside down. If one of the pages is skew, you can delete and rescan that page to
save your time.
2
External View
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The Front View
1
2
7
3
4
1. Input Paper Tray and Paper Support 5. Control Panel
2. Paper Stopper 6. LCD Touch Panel
3. Document Cover 7. ADF Unit
4. Handle
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3
The Connection Ports
1
2
3
4
5
1. Power Jack: To connect power with a power cable.
2. LAN Port: To connect network with a network cable.
3. Power Switch: To turn on and off the machine.
4. ADF Port: To connect the ADF cable.
5. USB Port: To plug a USB flash drive.
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5
The Control Panel
Part A
Part B Part C Part D
Part A: LCD Touch Panel
Used to display current operation.
Part B: Function Keys:
Used to select a working mode.
Function Keys:
Press to make copy.
Press to send your scanned document to
e-mail.
Press to send your scanned document to a
designated server.
Press to show the Shortcut screen.
Part C: The Numeric Keypad:
Used to enter copy quantity, or the fax number.
Part D: Start & Other Keys:
Used to select special requirements or the start key to start sending or copying your
document(s).
Select to access the user tools to set up the system.
Select to clear current settings and return to the default
settings. Press the button for over 5 seconds to return to
the factory default settings.
Select to enter energy saving mode.
• The Power LED – Used to indicate power on and ready
status.
• The Alarm LED – Used to indicate error.
• The Energy Saving LED – Used to indicate energy-saving
status.
Select to stop processing.
Select to start copying, e-mailing, or filing in black and
white mode.
Select to start copying, e-mailing, or filing in color mode.
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Preinstallation Information
The product has to be setup properly on your network to perform e-mail and filing
functions. Before using the product, please setup the product properly on your
network for e-mail and filing function. The following network parameters have to be
set.
Important !
Make a copy of the following table and ask your Network Administrator to
complete the information.
1. DHCP Enable:
2. IP Address: . . .
3. Subnet Mask: . . .
4. Gateway IP: . . .
5. DNS Server: . . .
6. WINS Server: . . .
7. SMTP Server:
8. SMTP Port: 25
9. LDAP Server: . . .
10. LDAP Port:
Explanation of contents:
1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway/DNS
server/WINS server addresses automatically
from DHCP server.
2. *IP Address: The Internet Protocol (IP) address assigned to
your machine by your network administrator or
by DHCP server.
3. Subnet Mask:
The net mask address assigned by your
network administrator or by DHCP server.
4. Gateway IP: The gateway IP address assigned by your
network administrator or by DHCP server or by
DHCP server.
5. *DNS server: The IP address of DNS server assigned by your
network administrator.
6. *WINS Server: The IP address of WINS server assigned by
your network administrator.
7. *SMTP Server:
The IP address of your SMTP mail server
assigned by your network administrator.
8. SMTP Port:
The port number of your SMTP Mail Server.
9. *LDAP Server:
The IP address of your LDAP server.
10. LDAP Port:
The port number of your LDAP server.
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Note:
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can
automatically be given a unique IP address each time it connects to a
network--making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do not
need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead,
this information will be automatically given for the product.
2. IP Address: An IP (Internet Protocol) address uniquely identifies a host
connection to an IP network. System administrator or network designer
assigns the IP address. The IP address consists of two parts, one identifying
the network and the one identifying your node. The IP address is usually
written as four numbers separated by periods. Each number can be zero to
255. For example, 10.1.30.186 could be an IP address.
3. SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication
protocol used to send and receive e-mail on the internet.
4. DNS: Stands for Domain Name System. The DNS server identifies hosts via
names instead of IP addresses. If the DNS server is available on your network,
you can enter the domain name instead of digits for the IP address.
5. WINS: Stands for Windows Internet Naming Service. WINS resolves Windows
network computer names (also known as NetBIOS names) to Internet IP
addresses, allowing Windows computers on a network to easily find and
communicate with each other.
6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to
access directories and address books directly from external networked devices
to simplify document distribution.
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Internet Communication Features
Scan to E-mail
The product allows you to deliver your scanned document to e-mail addresses on
the network. The document is first scanned and converted to a standard
PDF(multi-page PDF), S-PDF(single-page PDF), JPEG, TIFF, or MTIFF (Multi-page
TIFF) file format and then transmitted to remote recipients simultaneously as an
e-mail attachment.
When you send an e-mail to someone via the product, the product uses Simple Mail
Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server,
and then send these e-mails to your recipients through internet.
Intranet
Internet
The Product
PC
The Product
PC
≈
E-mail Server
PC
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Scan to Folder
Through the intranet with FTP (File Transfer Protocol), FTPS (a secure way of
using FTP), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using
HTTP), or CIFS (Common Internet File System), the product allows you to save
scanned document directly to a designated server or a personal computer on the
network in a standard PDF, JPEG, TIFF, or MTIFF file format.
CIFS is the sharing system of Microsoft Windows. What’s unique about this filing
function is to let entire corporate users share one machine to send documents to
each desired file folder on a designated server or individual computer.
The Product
PC
Intranet
FTP, HTTP,
HTTPS servers
CIFS servers
(Windows)
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2 Installing Your Machine
This chapter is specifically targeted to the persons who are responsible for the
administration of the product. It is recommended that the administrator read this
chapter before installing the machine.
Minimum Configuration Requirements
To make the best use of the product, the following configuration is required:
To send e-mails from the product:
• TCP/IP network
• A SMTP server
To file document(s) via intranet
• FTP, FTPS, HTTP, HTTPS, or CIFS protocol environment
• Windows 98SE, Windows NT, Windows 2000, Windows Me, Windows XP,
Windows Vista, HTTP or FTP server
To make copies:
• A network printer
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”
Unlocking the Scan Unit
The scan unit is locked during transport to protect the scanning mechanism from
being damaged. Be sure to unlock the scan unit before using the machine.
1). Open the document cover. Locate the
lock switch at the left side.
Document
Cover
2). Move the lock switch to the
“unlocked position”.
“Locked Position
The scanning unit
at this position
before locking the
scanner
Note:
If you need to move the product for repair or any other reason, be sure to lock
the product before moving. To lock the product, please do the following,
1. Turn off the product.
2. If the scan unit is not located at the front of the glass, turn on the product.
After the scan unit returns to the front end, turn off the product.
3. Move the lock switch to the “Locked Position”.
“Unlocked Position”
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Connecting the Cables
Connecting the Ethernet Cables
Connecting to the Network
1. Connect one end of your Ethernet LAN cable to an available port of your
Ethernet Hub
.
2. Connect the other end to the LAN port at the back of the product.
LAN Port
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5
Connecting the ADF Cable
Connect the ADF (Auto Document Feeder) cable which attached to the document
cover to the ADF port at the back of the machine as indicated.
ADF Port
Connecting the Power and Turning on the Machine
1. Connect one end of the power cable to the Power jack of the product.
Power Jack
2. Connect the other end to an appropriate power outlet.
3. Press the power switch to the “-” position to turn on the product. After showing
the booting up message, the LCD Touch Panel prompts the preset ready
status.
1
3 Configuring the Machine
The following settings or destinations must be defined by the system administrator
before the product is used to distribute the scanned document on the network.
z Network and E-mail parameters: Defines the parameters for TCP/IP, and SMTP
protocols to send your scanned document to e-mail addresses.
z Filing Destinations: Defines the protocols and destinations to send your
scanned document to FTP servers, web, or any personal computers on the
network.
To specify these settings or destinations, the administrator can enter relevant value
from the options of Menu on the control panel. In addition to using the control
panel, the product allows the administrator to remotely configure the machine by
either launching the product’s embedded web page (Web Image Monitor) or starting
the Network Management Tool, the Vision Manager, provided in the supplied
Scanner Driver CD-ROM.
The product’s embedded web page (Web Image Monitor) allows the administrator to
configure each machine remotely with a web browser while the Network
Management Tool allows the administrator to update the product and manage
several MFPs on the network. For more information on how to use the product’s
network management tool, please refer to the online help of the Network
Management Tool.
Note:
9 If the system administrator has chosen DHCP, then the IP address of TCP/IP,
gateway, subnet mask, and DNS server will be automatically given.
9 When installing the product for the first time, it is recommended that the
Administrator retain the default system settings. The settings can be
customized at a later date once you are familiar with the operation and
functionality.
9 To ensure your system reflect correct date and time, please press the Menu
button and choose Configuration>General>Date and Time to revise the
system clock.
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7
Specifying the Product’s Network Settings
1. Turn on the machine. After warming up for a few seconds, the Main (also
called Shortcut) screen is prompted on the touch panel, as shown below:
2. Touch the Login icon (
since you need the administrator privilege to make initial setup. Enter your
login name and password respectively in the Login Name and Password
fields via the soft keyboard, and then touch OK.
) to pop up the administrator Login screen
1
3. Press the Menu button on the control panel. This prompts the following
Menu screen.
4. Touch Network Settings to prompt the following Network Settings
screen.
5. Touch IP to prompt the following screen.
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6. Enter your own network information via the soft keyboard. Touch anywhere
on the IP Address/Subnet Mask/Gateway IP/DNS Server/WINS
Server field to bring up the soft keyboard and then enter the relevant
values. (Of course, you don’t need to specify the first three settings if you
enable DHCP by touching the ON button under the DHCP Enable label.)
7. Touch Return to return to the Network Settings screen after entering
your information.
8. In the Network Settings screen, press OK to return to the Menu screen.
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Specifying More Administrator Settings by the Product’s Web
Page
1. Specify the network settings on the control panel via the soft keyboard. (Please
refer to the preceding section, Specifying the Product’s Network Settings.)
2. The product is designed with an embedded web page to allow the system
administrator to remotely manage the product. Simply type the IP address of
the product in the URL field of your browser and then press Enter. The
product’s embedded web page with limited options appears as shown below.
3. Click Login since the Configuration, Account Management, Address Book
Manager, Folder Manager, Shortcut, and Clear All are blocked by login
name and password. You will be prompted to enter a login name and password.
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4. Click Login since the machine is shipped with no specific login name and
password and then the web page will be automatically updated to contain full
options.
5. Click each item on the menu to enter relevant value. For details on each
setting, please refer to the subsequent section, Summary of the Web Pages.
Note:
9 The Configuration, Account Management, Address Book Manager,
Folder Manager, Shortcut are blocked by login name and password. Click
Login to enter the detailed settings since the machine is shipped with no
specific password. You can create a password later and write it in your notes
in case you may forget it.
9 For effective management, it is recommended to create administrator’s login
name and password later.
9 Please note that some of the settings in the “Menu” can also be set by users
while they are making copies, sending individual mails, or sending individual
files to folder when they press the “Copy”, “E-mail”, or “Folder”, button on
the control panel. However, if the users fail to set these settings, then the
default settings will be automatically applied to the copier, e-mails, or folder
sent by the users. That is to say, the administrator assigns default settings
for common functions. Yet, an individual user also has a chance to set his
or her own settings when he or she is performing one of the function modes.
9 Alternatively, you may specify more administrator settings on the control
panel via the soft keyboard. Refer to the preceding section, Specifying the
Product’s Network Settings, to specify the administrator settings via the soft
keyboard.
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Specifying Administrator Settings by the Vision Manager
1. Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the
installation graphic appears.
2. Choose Vision Manager and follow the on-screen instruction to complete the
installation.
3. Start Vision Manager by choosing Start>All Programs> Vision Manager >
Vision Manager.
4. In a second, the Vision Manager main screen appears as follows.
5. Choose New Device from the File menu to prompt the following New Device
dialog box.
Or you may click the new device tool from the toolbar.
Or double click the large new device icon (
6. Enter the IP address of your device as illustrated, and then click OK button.
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).
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