Aastra WIFI412 User Guide

WiFi412

Cordless Telephone for Aastra MX-ONE™

User Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

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• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!) This text should then be hidden.

Welcome ..........................................................4

Important User Information ...............................6

Description ..................................................... 10

Switching On/Off ............................................24

Free Seating ...................................................26

Incoming Calls ............................................... 27

Outgoing Calls ...............................................32

Phonebook ....................................................43

During Calls ....................................................54

Call Forwarding .............................................. 59

Absence Information ......................................65

Messages ......................................................68

Group Features ..............................................81

Other Useful Features .....................................84

Profiles ...........................................................87

Services ......................................................... 90

Settings ..........................................................94

Audible Adjustments ....................................106

Installation ....................................................111

Troubleshooting ............................................115

Glossary .......................................................116

Index ............................................................ 118

Table of Contents

WiFi412

Welcome

Welcome to the User Guide for the WiFi412 cordless phone. This guide describes the available features of the telephone when it is connected to Aastra MX-ONE™.

The functions and features available with this telephone are designed for easy use in all different telephone handling situations.

Depending on the version and configuration of the exchange that your telephone is connected to, some of the functions and features that are described in this user guide may not be available. There may also be some differences in the way your telephone is programmed. Contact your system administrator for more information.

Some markets use differing codes for some features. In this guide they are described using the most common code.

The latest version of the user guide can be downloaded from:

http://www.aastra.com

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Welcome

Copyright

All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

If this publication is made available on Aastra´s homepage, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Aastra shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Declaration of Conformity

Hereby, Aastra Telecom Sweden AB, Box 42214, SE-126 17 Stockholm, declares that this telephone is in conformity with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc

5WiFi412

Important User Information

Safety instructions

Save these instructions.

Read these safety instructions before use!

Recommendations

• Always keep and handle your products with care and keep them in a clean and dust-free place. Proper use and care will prolong the products life. Use a soft absorbent tissue or cloth to remove dust, dirt or moisture.

• Always ensure that the phone, battery and charger are used and operated in the environment for which they are designed.

• Operate the phone in temperatures between 0°C to +40°C (32°F to 104°F).

• Do not exp ose your products to liquid, moisture, humidity, solvents, strong sunlight, harsh environments or extreme temperatures, never above +60°C (+140°F), unless the product has been specifically designed and officially approved for such environments.

• Exposure to heat may cause batteries to leak, overheat or explode, resulting in fire, burns or other injuries.

• Do not put the product in the microwave oven: This may cause damage to either the oven or the product.

• Do not attempt to disassemble or alter any part of the phone, the charger(s) or the battery-pack. Disassembly or alteration may result in electrical shock or irreversible damage to the equipment. personnel or an authorized Aastra partner should conduct internal inspections, alterations and repairs.

Only a qualified service

• Do not expose your product to open flames or lit tobacco products.

• Do not drop, throw or bend your products. This may cause malfunction or electric shock.

• Do not paint your product.

• Do not use your product in an area where a potentially explosive atmosphere exists, unless the product has been specifically designed and officially approved for such environments.

• To avoid hearing impairment, accept the call before holding your product (or portable handsfree device) to your ear.

Disposal of the product

• Your product should not be placed in municipal waste. Please check local regulations for disposal of electronic products.

WiFi4126

Important User Information

Power supply

• Connect the AC power adapter of the charging unit only to the designated power sources as marked on the charger.

• Make sure the cord is positioned so that it will not be subjected to damage or stress.

• To reduce risk of electrical shock, unplug the chargers from any power source before attempting to clean or move it.

• The AC power adapters must not be used outdoors or in damp areas.

• Never modify the cord or plug. If the plug will not fit into the outlet, have a proper outlet installed by a qualified electrician.

• Limit the distance between the mains socket and the cordless phone when charging for easy accessibility.

• As an energy saving measure, disconnect the charger from the main socket after charging.

• When unplugging the mains adapter from the power outlet, make sure that your hands are dry and ensure that you hold the solid portion of the mains adapter.

• Do not pull on cables.

Charging and batteries

Please read carefully the following important precautions before the first time use of the batteries. Make sure to understand and observe all cautionary instructions stated, so as to avoid any possible safety hazards that are caused by any misuse, misapplication or damage to batteries.

•Only use batteries, mains adapters or desk and rack chargers which have been specifically designed for use with your product.

• Use of power sources not explicitly recommended may lead to overheating, reduced battery performance, distortion of the equipment and fire or other damages.

• Cordless phones are equipped with Nickel Metal Hydride (NiMH) batteries or Lithium Ion Lion batteries. In a complex infrastructure, the talkand standby time may differ, due to the consequence of the increase in signaling.

• The battery must always be completely charged (minimal 4 hours) before first time use.

• The battery in your product is designed to withstand many charge cycles.

• Use only the recommended charging equipment.

• Improper charging can cause heat damage or even high pressure rupture.

• Observe proper charging polarity.

• Do not solder lead wires directly onto the battery.

• Do not allow water to come into contact with the battery.

• The initial charging of a NiMH battery will cause the battery to become warm. This is a normal effect of charging NiMH batteries.

• The bat teries are replaceable, however it is not the intention to do this frequently.

• Only charge the batteries when placed in the phone.

• Use only the specified battery-packs for your product.

• Never heat or dispose of the battery into a fire, which, or else, may cause leakage, burst or fire.

• Remove the carrying case from the product while in charger.

• Do not cover the product while being charged. Do not charge the phone in a closed cabinet or drawer. The charging of the battery is a chemical process and causes the battery to become warm during charging. Make sure the environment in which the phone is charged, is well vented.

• The cordless phone can be charged either when switched on or off.

• Do not connect the battery's positive and negative leads altogether in any circumstances.

• Do not strike or drop the battery. It may cause damage to the battery.

• Do not charge the battery below +5°C (+41°F). Be sure to charge the battery between +5°C and +45°C (+41°F and 113°F). Charging beyond these conditions may impair the battery performance and shorten the life cycle.

• Do not use battery packs from different types, brands or of different capacities.

• The battery is to be stored in a dry cool place, with the ambient temperature of approx. +25°C (+77°F) for best performance.

• The battery continues to discharge a minimal portion of its power, even if the product is switched off or the battery is removed.

• Dispose the battery in accordance with all local regulations, applicable in your country.

7WiFi412

Important User Information

Warnings

Smoke or fumes

• Stop operating the products and turn off immediately in case of smoke or fumes. Unplug the mains adapter and remove the batteries from the phone immediately. Continued operation may result in fire or electrical shock.

LCD

• If the liquid crystal display breaks, avoid injury by not allowing the liquid crystal to come into contact with eyes, skin or mouth. Prevent the liquid crystal from leaking out of the broken glass.

Preventing malfunction

• Never place the equipment in close proximity of electric motors, welding equipment or other devices generating strong (electro) magnetic fields. Exposure to strong (electro) magnetic fields may cause malfunction and corrupt the communication.

• Moving the equipment rapidly between warm and cold temperatures may cause condensation (water droplets) to form on its internal and external surfaces. Water droplets may cause malfunction of the equipment and corrupt or end communication or damage the equipment. When condensation is noticed, stop using the equipment. Switch off the phone, remove the battery and unplug the mains adapter from the power outlet. Wait until the moisture evaporates from the equipment before putting it in operation again.

• Avoid accidental drop of the phone. Use the clip, security clip or carrying case specified for carrying purposes of the phone.

• Avoid squeezing the phone between furniture and your body when carrying the phone in your pocket or attached to clothing.

WiFi4128

Important User Information

Intrinsic safety

The WiFi412 phone is IP40 classified, which means that it is robust, dust- and waterproof, designed for people working in tough environments.

Preparing for use

Before using your phone for the first time you have to charge and connect the battery, see section “Installation” on page 111.

Note: Place the phone in the charger and charge it for at least one hour before using it the first time.

Cleaning

Clean the phone only with a soft, water dampened cloth. Using soap or any other cleaning materials may discolor or damage the phone. Clean the battery contacts using ethanol or isopropyl alcohol.

9WiFi412

Description

1Lamp

A flashing lamp indicates an incoming call or a message waiting.

WiFi41210

2Volume Up/Down

Off-hook: raise/lower speaker volume, see section “Audible

Adjustments” on page 106. The Volume Up key can also be used

to answer calls, see section “Answer calls” on page 27.

3Display

The display can for example show the battery status, time, system, owner ID/name, extension number and the Soft key information. See sections “Display information” on page 13 and “Menu

structure” on page 18. It is possible to change the text size in the

display, see section “Settings” on page 94.

4Soft keys

The functions depend on the traffic state and will be shown on the last line of the display. When you are requested to, press the required key to access the function. The soft keys are used for different options in the menu structure (menu mode). In idle mode the functions of the Soft keys can be changed by you. The middle Soft key is also used to turn Loudspeaking on or off. See sections “Settings” on page 94, “Display information” on page 13 and “Menu structure” on page 18.

5 Call key

Make call, answer call.

6 Navigation key

Controls the movement of the cursor in the display. In idle mode, the Navigation key (down) is used for entering the Call list and the Navigation key (up) is used for entering the Message list. Press Navigation key (left or right) to enter the Menu.

When navigating the menu structure, the key is used for moving up, down, back (left), or next (right).

Description

7 On/Off and On-hook key

Switch On/Off. End call.

8Keypad

Enter numbers and writing texts, see section “Enter names and

numbers” on page 44. Keys 0-9 can be programmed as Hot keys,

see section “Hot keys and Soft keys” on page 95.

9Microphone

10 Mute key

Turn off/on audible signals in idle mode, silencing the ring signal at an incoming call, and also to turn the microphone on/off during a call.

11WiFi412

Description

11 Loudspeakers

One loudspeaker for ring signal and one for Loudspeaking. See section “Handsfree” on page 54.

Please note: The phone may retain small magnetic articles around the earpiece region.

12 Charging connector

See section “Installation” on page 111.

13 Headset connector

See section “Headset” on page 114.

WiFi41212

Description

Nov 10 10:10am System A

Smith 4321

Display information

The display gives you visual feedback on all actions that you perform, and also textual warnings. In idle mode the upper row is used for icons and the clock. The next three rows are information rows (20 possible characters in each row), showing system information, names and numbers that you edit or dial, your owner ID, etc. The third information row is used for showing the status of the phone (current mode). Examples of status information are;

Muted, In charger

row is empty.

Note: It is possible to change the owner ID and the text size in the display, see section “Settings” on page 94.

The lower row displays the Soft key field. In idle mode it shows the user defined names of the three Soft keys beneath the display. In menu mode where the Soft keys are used for different choices, it gives you the function of each Soft key. Examples of functions are

Back, Option, Save,

see section “Hot keys and Soft keys” on page 95. The following display examples show the different states of your

phone:

Note: If a name is available it is displayed instead of or together with the number.

, etc. When no status information is available, the

etc. How to define the Soft keys in idle mode,

Idle phone

Depending on the state and setting of your phone, different information can be shown. Below, a typical display is shown.

System A

“ row is your name (if available) and extension number.

” is the default name of your network. On the second

Note: If the follow-me feature is activated, there is no extra indication.

13WiFi412

Description

Connecting

3333

Connected

3333

Outgoing call

When you make an outgoing call both the traffic state and the dialed number or name are displayed:

When the outgoing call is answered, the display looks like this:

Incoming call

If available, the number or the name of the caller is displayed.

System connection messages

System X System indication

The phone is in contact with System X.

No system Out of coverage indication

The phone is not in contact with any system. Contact your system administrator for more information.

Note: When you re-enter the coverage area, it can take a couple of minutes before the phone automatically register to the system. It is also possible to get an out of coverage warning signal. Contact your system administrator for more

information.

WiFi41214

Description

No access Access indication

The phone has found the system, but does not receive an IP address from the system; calling is not allowed.

Voice Only Availability indication

The phone cannot connect to the IMS; messaging is not available.

Messaging Only Availability indication

The phone cannot connect to the gateway; voice calling is not available.

Display icons

Call / Off-hook

Appears when your phone is off-hook and flashes during ringing.

Audio signal off

Shown when all alert signals, including ring signal, message tone, key beep, etc. are turned off. High priority messages will however override this setting. See section “Audible Adjustments” on page 106.

Signal strength

Appears when your phone is in idle mode. The level indicators decrease as the signal strength becomes weaker.

Battery

Always shown in the display in idle mode. When the level is low it is time to charge the battery. See section “Battery” on page 111.

Loudspeaking (handsfree)

Press the soft key to activate the loudspeaker. (handsfree). See section “During Calls” on page 54 (the used symbol is ä).

Loudspeaking

Press the soft key to deactivate the loudspeaker.

New message

Appears when a new message is received. The number on the right side of the icon shows the total number of unread messages. The symbol remains until the message is marked as read. See section “Messages” on page 68.

Action required

Added in front of messages when an action is required.

Key

Indicates that your keypad is locked. See sections “Phone lock” on page 100 and “Automatic key lock” on page 102.

15WiFi412

Description

Padlock

Indicates that the phone has been locked, and has to be unlocked with a code before it can be used. See section “Phone lock” on page 100.

Headset

Indicates that a headset is connected to the phone. See section “Headset” on page 114.

ABC Upper case text input

Indicates that you can type upper case letters and numbers in text input mode. See section “Enter names and numbers” on page 44.

abc Lower case text input

Indicates that you can type lower case letters and numbers in text input mode. See section “Enter names and numbers” on page 44.

123 Number input

Indicates that you can type numbers in text input mode. See section “Enter names and numbers” on page 44.

Incoming call

Added in front of incoming calls in the Call list.

Outgoing call

Added in front of outgoing calls in the Call list.

Missed call

Added in front of unanswered calls in the Call list.

Unread message

Added in front of unread messages in the message list. See section “Messages” on page 68.

Read message

Added in front of read messages in the message list. See section “Messages” on page 68.

Interactive message

Added in front of an incoming interactive message in the message list. See section “Messages” on page 68.

Read interactive message

Added in front of read interactive messages in the message list. See section “Messages” on page 68.

New voice mail

Appears when there is a new voice mail. The icon is displayed until all voice mails has been listened to or removed, or both.

WiFi41216

Description

Soft keys

Navigation key

Text in the bottom row of the display explains the function of each Soft key.

008

Contacts

Displayed when it is possible to get a phone number from the local Phonebook, for example to add it to a function. See section “Phonebook” on page 43.

Main menu

Menu items are mapped out. Their marking is dubbed by the title:

Contacts

Here you can find the local Phonebook and the central Phonebook. See sections “Phonebook” on page 43.

Messages

Here you can find the message list and the menu entry for sending messages. See section “Messages” on page 68.

Call list

Here you can find the list of the last received/dialed calls. See section “Dial number from the Call list” on page 34.

Services

Here you can select, add, delete, or change a service function. See section “Services” on page 90.

Settings

Here you can handle your phone settings. See section “Settings” on page 94.

Profiles

Here you can select between profiles, and change or edit profiles. See section “Profiles” on page 87.

To navigate the menus, see section “Menu structure” on page 18.

17WiFi412

Description

• Local phonebook

• Central phonebook

Details

Entry 1 Entry 2

Entry 100

Add, Delete, Edit, Search, Delete all, Send Msg

Options

(Name: ... Number: ...)

Details

Entry X

Search, Add to phonebook, Send Msg, Clear result

Options

(Name: ... Number: ...)

Additional display features

Depending on which network you are connected to, additional display features are available. Contact your system administrator for more information.

Menu structure

The available phone and network functions can be accessed via the menus.

à or á Press a Menu key.

Note:

Use the Navigation key (left/right) to select an icon and press the Navigation key (down) to open it; a heading is shown and the first option is highlighted. Use the Navigation key (up/down) to scroll the options and select an option by pressing the Navigation key (right).

Contacts

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Messages

• Message list

• Send message

• Voice mail (Listen)

Message 1 Message 2

Message 20

Message address: ...... (enter manually, or get it

from the )

Message text: ......

Message (time/date)

• Call 1 (date/time)

• Call 2 (date/time)

• Call 20 (date/time)

(Add to phonebook)

Edit befor call, Add to phonebook, Call, Send msg, Delete, Delete all

Options

Call list

Description

• Service 1

• Service 2

• Service 10

** See section “Settings” on page 20 for more information.

Services

Select Options

Change Delete Add service

Name: .....

Function:

Data send

Data with prefix Phone call Send message Presence PTT

013

19WiFi412

Description

Data send Data with prefix Phone call Short-cut Send message Change profile Presence * PTT Not used

Internal call: External call: Callback:

Beep Low Medium High Mixed

Left: Middle: Right:

Name: .....

Function:

Language (English, etc)

Text size

Phone lock

Time & Date

Auto key lock (on/off) Quick answer (on/off) New message rotated (on/off) Owner ID Display contrast

Small Medium

Lock phone Set lock code

Ring signals

Vibrator (on/off) Key beep (on/off)

0,1,2....9

Select system

Information

Local phonebook Central phonebook Message list Absent No-movement Man-down Edit alarm data Menu Call list Services RSSI Network statistics Call diversions Presence

No-movement (on/off) Man-down (on/off)

System A, B,.....D

ESSID, IP and MAC addresses, SW version, Licences

Time format

Date format

12/24 hour

yyyy-mm-dd yymmdd dd-mm-yyyy mm/dd/yyyy dd/mm/yyyy dd.mm.yyyy Month dd

Level 1..........................................10

Speaker volume: Handsfree volume: Headset volume:

Level 1..................................................15

* requires an appropriate server

Settings

WiFi41220

Profiles

Description

• Normal

• In charger

• Profile 2

• Profile 3

• Profile 4

• Profile 9

Select

Options

Edit Delete* Add new profile

Name:........

Ring Volume

Ring signals

Vibrator (on/off) Key beep (on/off)

Alarm settings

Absent (on/off)

Answer

Soft key**

Call Diversions

All calls On busy No answer

(Silent, level 1,2..5, )

Internal call: External call: Callback:

No-movement (on/off) Man down (on/off)

Ordinary Auto Loud Auto loud

Left (Name/Function) Middle Right

Beep Low Medium High Mixed

Change Set

Divert

to No.: ....

* Not applicable for the “Normal” and “In charger” profiles ** See Soft key settings in the “Settings” submenu

015

21WiFi412

Description

Customizing the menus

Your system administrator can customize the menus by hiding some of the functions that are available. Settings in the flash memory determines which functions can be hidden. The following functions are eligible:

• Deletion of messages - The hidden.

• Administration of local Phonebook - It is not possible to add new entries, or edit and delete existing entries.

• Editing profiles - The settings for the profiles cannot be altered.

• Changing profiles - The it is not possible to change profiles from the menu.

• Switch off phone - It is not possible to switch off the phone from the Profiles menu.

• Administration of services - It is not possible to add new services, or edit and delete existing services.

• Changing alert signals - The

• Administration of Soft keys - The

• Administration of Hot keys - The

• Edit of Hot keys - The see the settings for the Hot keys.

• Changing general settings - The hidden.

• Handling Phone Lock - The

• Changing system* - The

• View information* - The

• Central Phonebook address - When an address to the central Phonebook is specified, the appears in the Contacts menu and the shortcuts list. At delivery the address is set to 999999.

* If all these options are hidden, the Each profile in the Profile menu can be hidden individually. This

makes it possible to remove profiles that are not used from the menu. It is still possible to change to the hidden profiles with help of Soft and Hot keys.

Delete

and

Delete all

Select

option is hidden, which means

Alert signals

Soft key

Hot key

Edit

option is hidden. It is possible to

General

Phone lock

Select system

Information

option is hidden.

options are

option is hidden.

settings option is

option is hidden.

Central Phonebook

System

option is hidden.

option

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Dial tone

Special dial tone

Ringing tone or queue tone

Busy tone

Congestion tone

Number unobtainable tone

Description

To ne s

The following different tones are sent from the exchange to your phone.

Tone characteristics

The tones shown in this section are the most used tones worldwide. Some markets use a differing tone for one or more situations.

Call waiting tone

Intrusion tone

Conference tone every 15 seconds (to all parties)

Verification tone

Warning tone, expensive route

Ring signals

You can change the ring signals, see section “Ring signals” on page 107.

23WiFi412

Switching On/Off

Switch on

Press.

Now you can use your phone. If a specific profile has been activated, the profile name is displayed

when the phone is switched on. The profile is also displayed in idle mode.

Note: If the battery is low, the phone does not switch on.

Charge the battery and try to switch on the phone again.

If the message answer calls.

Depending on the system programming, your phone may be locked. To unlock the phone, see section “Phone lock” on page 100.

No System

is displayed you cannot make or

WiFi41224

Switch off

Select Cancel

Shut down

Switch off

Note:

During calls, you cannot switch off your phone.

Press and hold until the display lights up.

The display shows this:

Switching On/Off

Select Press within two seconds to confirm (see display).

After a few seconds, the display turns blank. Now your phone is switched off.

25WiFi412

Free Seating

The Free Seating function is used for persons who have an office extension number but no telephone set of their own. For example, flexible office workers, persons mostly outside the office, etc. As a free seating user and working from the office, you log on to any free telephone set that temporarily will be assigned with your extension number and your system authorities.

All parameters and settings that are set in the Central Portable Device Manager (CPDM) are loaded into the phone at logon. Parameters that are changed in the phone by the user, are stored in the CPDM. The messages and call lists are deleted when a new user logs on to the phone.

The phones are configured to be shared using the CPDM. In order to be available to all shared phone users in the system, the personal phone parameter must be disabled in the user profile. If the user profile is set to personal (that is, not shared) the phone becomes a personal phone upon the first log on.

To log on

Press to switch on.

å Enter the user name (individual phone number).

ã Scroll down.

å Enter the password (such as the individual phone number).

Log on Press the preprogrammed Soft key.

To log off

Press and hold until the screen displays.

Select Press Log off or Switch off.

WiFi41226

Incoming Calls

Nov 20 13:05

3333

Incoming Calls

A ring signal and the flashing red lamp indicate an incoming call. The ring type can tell you whether the call is an internal or external call or a callback call, and the display indicates an incoming call.

The twenty last received/dialed phone numbers are stored in the Call list, see section “Dial number from the Call list” on page 34.

Answer calls

The caller’s number and the Call icon are displayed. The name is displayed if the caller’s number is stored in a phonebook.

Press to answer.

Calls can be answered at any time, even if you are programming a function or entering a number, etc.

Note: When a headset is connected to the phone, you can use the button on the headset to answer the call.

Mute ring signal

If the phone rings at an inconvenient moment:

Press the Mute key on the right side of the phone to suppress the ringing.

All alert signals, including the vibrator, will silence for this specific call. See section “Description” on page 10 for the location of the Mute key.

27WiFi412

Incoming Calls

Press to answer the call.

Handsfree

ä Press the middle Soft key to answer the call in handsfree

speaking mode.

You are connected to the caller via the loudspeaker and microphone.

Note: Which key to press depends on the answering method used. To change the answering method see section “Change answering method” on page 29.

End the call

Press.

Decline Press the preprogrammed Soft key.

The duration time of the call is shown.

Note: When a headset is connected to the phone, the button on the headset can be used to end the call.

Reject the call

The call information is stored in the Call list.

On another extension

You can answer a call to a phone in another room:

å Call the ringing extension and press.

Busy tone.

8 Press

Note: France: press

4; Sweden: press 6

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Change answering method

You can choose: Ordinary, Auto, Loud, or Auto loud.

• Ordinary: press the Call key, or the middle Soft key (in this case the call is connected with Loudspeaking function turned on).

• Auto: the call is automatically connected (call is not connected with Loudspeaking function).

• Loud: press the Call key and the call is connected with Loudspeaking function turned on.

• Auto loud: the call is automatically connected after 2 signals with Loudspeaking function turned on (Calls can be answered as usual before that).

Note: Ordinary and Loud methods require you to press a key to get connected.

à or á Press a Menu key. à or á Select Profiles.

Incoming Calls

Select Press the preprogrammed Soft key.

A list with all available profiles is shown.

ã Select a profile.

Options Press the preprogrammed Soft key.

ã Select Edit.

Select Press the preprogrammed Soft key.

ã Select Answer.

Select Press the preprogrammed Soft key.

ã Select the required answering method.

Select Press (see display).

The name of the selected method is shown. The new answering method is marked.

29WiFi412

Incoming Calls

Parallel Ringing

The Parallel Ringing function makes it possible for an incoming call to ring several phones simultaneously and for the call to be answered on any of the phones. The main advantage of this function is that you do not risk losing any calls.

The function requires all the phones involved to be defined in a Parallel Ringing list, which must be configured and initiated by your system administrator. Because only calls to a main extension will be distributed among the phones in the list, this main extension also needs to be defined.

A call to a specific extension will not be distributed to other phones in the list, and will only ring that specific extension's phone.

Parallel Ringing can be temporarily disabled by the phone user using the function “Internal Follow-me”. See also section “Internal

Follow-me” on page 59.

To disable Parallel Ringing temporarily

*21*å# Dial, enter the extension number, and press.

Note: U.K.: press

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

If you want to disable Parallel Ringing for all phones defined in the list, follow the procedure for disabling the function from the phone with the main extension number and enter the number of the answering position.

If you want to disable Parallel Ringing for one specific phone in the list only, follow the procedure for disabling the function from this phone and enter its extension number.

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To restore Parallel Ringing

#21# Dial.

Incoming Calls

Note: U.K.: press

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Note: If you want to restore Parallel Ringing for all phones

defined in the list, follow the procedure for restoring the function from the phone with the main extension number and enter the number of the answering position.

If you want to restore Parallel Ringing for one specific phone in the list only, follow the procedure for restoring the function from this phone and enter its extension number.

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Outgoing Calls

Make calls

You can also make a call via the Phonebook, see section “Phonebook” on page 43.

On-hook

å Enter the phone number and press.

The number is shown in the display. Your phone will go off-hook and establish the connection. The number is stored in the Call list.

The number may be any of the following:

• an extension number,

• an external number, where 0 is the digit for external call access.

Note:

Correct a wrong entry (Invalid number) by pressing the

Cancel Hot key

keying in the number, press

It is possible to turn on/off the tone sender in a predialed number by making a long press on the

telephone banks). Tone sender on will be indicated with a number, and off with

If a pause is required in the number, it is added by making a long press on the

You can make your calls faster by programming Soft/Hot keys with frequently used numbers. See section “Program a Hot key or a Soft

key with a phone number” on page 97.

If you receive a queue tone when the digit or digits to get an external line are dialed (if the feature Least Cost Routing is used in the system), keep waiting. Once a line becomes free you will receive a dial tone. If a warning tone is heard, the selected line is marked

* key. The pause is indicated with a

Expensive

. If you decide not to make the call while

Cancel

* key (for example when calling

(see display) to stop.

in the

in the number.

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Handsfree

While you are waiting for a connection or during the call:

Outgoing Calls

ä Press the middle Soft key.

You are connected to the called party via the loudspeaker and microphone.

Note: Which key to press depends on the answering method used. To change the answering method, see section “Change answering method” on page 29.

End the call

Press.

The duration of the call is displayed.

Number Presentation Restriction

If you do not want your name and number to be displayed to the person you are calling, use the following procedure. This function might be blocked for use on your extension (programmed by your system administrator).

Note: The Number Presentation Restriction is only valid for the ongoing call, that is the procedure has to be repeated the next time you want to use it.

*42# Dial and wait for a new dial tone.

å Dial the number.

Instead of your name and number, the display on the called phone shows

Anonymous

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Outgoing Calls

Last External Number Redial

When you initiate an external call the system automatically stores all the dialed digits, irrespective of whether the call was successful or not.

*** Press to redial the last dialed external number.

The display will show the dialed number.

Note: Finland and Sweden: press

**0

Dial number from the Call list

The twenty last received/dialed phone numbers are stored in the Call list. You can dial one of these numbers by selecting the number from the Call list.

If the Clock and Date function is set, you can on the same day the call was received/dialed, see the time for the call. The time stamp is changed to a date stamp the following day. See section “Clock

settings” on page 101.

ã Press to access the Call list. ã Press until the desired number is displayed.

You can store numbers permanently by adding them to your Phonebook, see section “Save a number from the Call list to the

local Phonebook” on page 49.

If you want to edit the number:

Options Press (see display).

Edit Press (see display).

Edit before call is marked.

Select Press (see display).

å Save Make the required changes (number and name).

Press to dial.

The display shows the dialed number.

Note: The Call list is cleared if the power of your phone is lost.

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Delete a number from the Call list

Call list

Delete all numbers?

Yes No

When your phone is in idle mode:

ã Press until the desired number is displayed.

Outgoing Calls

Options Press (see display).

Edit before call

ã Press until

is marked.

Delete

is marked.

Select Press (see display).

Number deleted

phone automatically returns to the Call list.

Delete all numbers from the Call list

When your phone is in idle mode:

is displayed and the number is deleted. The

ã Press to enter the Call list.

The first number in the Call list is marked.

Options Press (see display).

ã Press until

Select Press (see display).

Edit before call

The question Delete allnumbers?

is marked.

Delete all

is displayed.

is asked.

Yes Press (see display).

All

entries deleted

phone automatically returns to the idle mode. If you press

, you return to the previous step.

is displayed. All numbers are deleted. The

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Outgoing Calls

When you receive a busy tone

If you call an extension and receive a busy tone, or get no answer, or all external lines are busy, any of the following methods.

Callback

If a called extension is busy or there is no answer:

User Busy

is shown and you can use

6 Press.

Press to finish the procedure.

You are called back (recall ring signal) when the ongoing call is finished or the next time a new call is finished. You have to answer within eight seconds, otherwise the Callback service is cancelled. While waiting for the Callback, you can make and receive calls as usual.

Press when you are called back.

The system calls the extension.

If all external lines are busy:

6# Press.

Press to finish the procedure.

When an external line becomes free you will be called back (recall ring signal). You have to answer within eight seconds, otherwise the Callback service is cancelled. While waiting for the Callback, you can make and receive calls as usual.

Press when you are called back.

The system calls the external number.

Note: France, Finland and Sweden: press

Note: Callbacks can be activated on several extensions at

the same time.

Note: France, Finland and Sweden: press

Note: Only one Callback can be activated on a busy

external line.

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Cancel any single Callback

#37*å Dial and enter the extension number.

Note: To cancel a single Callback on a specific external line, dial the digit or digits to get a line instead of the extension number.

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Cancel all Callbacks

#37# Dial.

Press.

Wait for the call icon to stop flashing.

Outgoing Calls

Press to finish the procedure.

Intrusion on a busy extension

You can intrude on an ongoing call on a busy extension.

4 Press

Note: France and Sweden: press

Before the Intrusion is executed a warning tone is sent to the parties in the ongoing call. A three party call is established and a warning tone is heard.

Note: The warning tone might be disabled for your system. The Intrusion function might be blocked for use on your extension (programmed by your system administrator). If Intrusion is not allowed, you will continue to receive a busy tone.

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Outgoing Calls

Bypass

If this function is allowed from your extension, you can bypass an activated Diversion, activated Follow-me or activated Absence Information on a specific extension.

Press.

*60*å Dial and enter the extension number.

# Press and wait for answer.

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Outgoing Calls

Speed Dialing

Note: You can also make Speed Dialing calls via the Phonebook and Call list, see sections “Phonebook” on

page 43 and “Dial number from the Call list” on page 34.

Common Speed Dialing numbers

By using common Speed Dialing numbers, you can make calls simply by pressing a few keys. The common Speed Dialing numbers consist of 1–5 digits and are stored in the exchange (by your system administrator).

å Dial the common Speed Dialing number.

Please refer to your telephone directory.

Press to make a call.

Dial a number via Hot key or Soft key

The Hot key or Soft key has to be preprogrammed with a number, see section “Hot keys and Soft keys” on page 95.

Via Hot key:

å Press and hold the preprogrammed Hot key.

A number between 0 and 9. The display shows the preprogrammed number. The number is dialed and the connection will be established automatically.

Via Soft key:

ä Press the preprogrammed Soft key (see display).

The display shows the preprogrammed number. The number is dialed and the connection will be established automatically.

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Outgoing Calls

Authority

Authorization Code, common

If you are assigned to use a common Authorization Code (1 to 7 digits), you can temporarily change any phone used within the exchange to the authority level connected to this code. You can use the code for one call only or you can open the phone for some calls and lock it when leaving the phone.

To use for a single call:

*72* Dial.

å# Enter Authorization Code and press.

Verification tone.

å Dial the digit(s) to get an external line and the external

number.

To open an extension for some calls:

#73* Dial.

å# Enter Authorization Code and press.

Verification tone.

Press to finish the procedure.

To lock an extension:

*73* Dial.

å# Enter Authorization Code and press.

Verification tone.

Press to finish the procedure.

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Authorization Code, individual

If you are assigned to an individual Authorization Code (1 to 7 digits, assigned to your own extension), you can lock your own extension to a common authority level, for example when you are out of the office. You can also temporarily change any used phone within the exchange to the same authority level as you have on your own phone. The individual code can be changed from your own extension.

To lock your phone:

*76* Dial.

Outgoing Calls

å# Enter Authorization Code and press.

Verification tone.

Press to finish the procedure.

To make calls with your authority level when your phone is locked:

*75* Dial.

å# Enter Authorization Code and press.

Verification tone.

å Dial the digit(s) to get an external line and the external

number.

To open your phone:

#76* Dial.

å# Enter Authorization Code and press.

Verification tone.

Press to finish the procedure.

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Outgoing Calls

To assign your own authority level to another phone:

*75* Dial.

å* Enter Authorization Code and press.

å# Dial your own extension number and press.

Verification tone.

å Dial the digit(s) to get an external line and the external

number.

To change your individual Authorization Code:

*74* Dial.

å* Enter the old Authorization Code and press.

å# Dial the new Authorization Code and press.

Verification tone.

Press to finish the procedure.

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Phonebook

Your phone is equipped with a local Phonebook (personal) and a central Phonebook.

The local Phonebook can hold up to 100 entries (names and numbers). The Phonebook entries are stored in the flash memory in your phone. Phonebook numbers have a maximum of 22 digits and phonebook names have a maximum of 22 characters.

Note: An indication that the Phonebook is full (indicated

with a beep), means that you have to delete an entry before you can add a new one.

You can program a Soft/Hot key that opens the Phonebook, see section “Hot keys and Soft keys” on page 95.

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Phonebook

Enter names and numbers

The characters that you can enter, are written above each key. Use the keypad to enter text. The following explains how to enter text when you add a new name in the Phonebook menu.

Example (to enter SMITH):

The marked character is selected after a time out or when another key is pressed.

7 7 7 7 Press for S

6 Press for M

4 4 4 Press for I

8 Press for T

4 4 Press for H

ã Press when the name is complete.

Control keys

While entering a name or a number you can use the following keys for control and navigation:

à Press to move left. á Press to move right.

* Press to switch between upper and lower case.

Note: It is possible to turn on/off the tone sender in a predialed number by making a long press on the example when calling telephone banks). Tone sender on will be indicated with a

in the number, and off with -.

* key (for

0 Press to enter a space.

Clear Press the Soft key to correct a wrong entry (see display).

If you press and hold the key, the entire entry is deleted.

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Phonebook

Special characters

Use the keypad to enter letters and characters. The most common letters are printed on each key of the phone.

Press a key once for the first letter or character, twice for the second, three times for the third, etc.

Press and hold the # key to switch between text and number input mode. An icon indicates the possibility.

All the available letters and characters are shown in the following table:

Number of times to press the key

Phone key

1 2345678910111213141516171819

1 . ,-?!&@“‘:;()/\_^1 2 A BCЕДЖАБВГЗ2 3 DEFИЙКЛ3 4 GHIпМОН4 5JKL5 6 MNOСЦШТУФХ6 7PQRSß7 8 T UVÜÙÚÛ8 9WXYZÝ9

Space

%$ £ ± + = ¿

#*½μ §

°¦

€ 0

Note: Depending on the selected menu language, other characters might be available, which means that the character order differs from the table above.

Examples special characters:

2 To enter Ä press 2 (five times).

1 time result A 2 times result B 3 times result C 4 times result Å 5 times result Ä

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Phonebook

Contacts

Local phonebook

Central phonebook

Select Search Cancel

Local phonebook

Adam >

Bob Charlie

Details Options Back

Enter the Phonebook

Access the names and numbers of the Phonebook.

à or á Press a Menu key.

Contacts

Select Press the preprogrammed Soft key.

Two phone books might be available.

is marked.

â or ã Scroll up or down to select the desired phonebook.

Select Press (see display).

The top of the entry list is shown and the first entry is marked. Example display:

â or ã Scroll up or down through the list.

Details Press to view the entry (see display).

â or ã Scroll up or down to view other entries in the list.

Back Press to step back (see display).

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Make a call via the Phonebook

Contacts

Local phonebook

Central phonebook

Select Search Cancel

When you have accessed the central or local Phonebook:

Phonebook

Search Press (see display).

Find:_

is displayed.

å Press the key with the first letter of the desired name.

How to enter text, see section “Enter names and numbers” on page 44.

Note: In a central Phonebook, you can search for the full name by entering the first letters of the first name, adding a blank space and then entering the first letters of the last name.

Search Press to confirm (see display).

The first name beginning with this letter is displayed.

â or ã Scroll up or down until you find the name.

The sorting order may vary depending on the selected display language.

Note: The Search function is not available if the local Phonebook is empty or contains only one entry.

Press.

The number is dialed.

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Phonebook

Contacts

Q Local phonebook

O Central phonebook

Select Search Cancel

Name: _

Number:

ABC

Save Clear Back

Send a message via the Phonebook

You have accessed an entry.

Options Press (see display).

â or ã Scroll up or down the list until you find Send Msg.

Select Press.

å Send Enter the text message and press (see display).

Sending

is shown.

Add a name and a number to the local Phonebook

When you have accessed the local Phonebook:

If the phonebook is empty:

Select Press (see display).

Add Press (see display).

å Enter the name.

How to enter text, see section “Enter names and numbers” on page 44.

å Save Enter the phone number and press (see display).

ã Press to enter the number.

Entry saved

is shown.

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If the phonebook already contains one or more contacts:

Edit

Select Back

Options Add Delete

Phonebook

Options Press (see display).

Add

is marked.

Select Press.

Fill the blank fields Name and Number.

Note: You might also add an entry to the local Phonebook from the central Phonebook.

Save a number from the Call list to the local Phonebook

ã Press to enter the Call list.

The first number in the Call list is marked.

ã Scroll down the Call list until the desired number is marked.

Press the preprogrammed Soft key.

The number is added automatically to the Phonebook.

å Save Enter the name and press (see display).

How to enter text, see section “Enter names and numbers” on page 44. The name and number are stored in the Phonebook.

Entry saved

Phonebook. The phone automatically returns to the local Phonebook.

is shown. The name and number are stored in the

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Phonebook

Select Back

Options Delete:XXXXX

Edit: XXXXX

Name: Adam

Number: 001811005555

Save Clear Cancel

Change an entry in the local Phonebook

When you have accessed the entry in the local Phonebook:

Options Press (see display).

â or ã Scroll up or down the list until you find Edit.

Select Press.

å Edit the name.

How to enter text, see section “Enter names and numbers” on page 44.

ã Press to enter the number.

å Edit the number.

Save Press (see display).

Entry saved

The name and number are stored in the Phonebook, and the phone returns automatically to the local Phonebook.

is shown.

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Phonebook

Select Back

Options Delete: XXXX

Edit: XXXX

XXXX

Delete entry?

Yes No

Delete a name and a number from the local Phonebook

When you have accessed the entry you want to delete from the local Phonebook:

Options Press (see display).

Add

is marked.

ã Scroll down to Delete.

Select Press.

Yes Press to delete the name and number.

The name and number are deleted, and the phone returns automatically to the local Phonebook.

No will take you back to the local phonebook.

Note: You can also delete all entries at once by selecting

Delete all

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Phonebook

Search Back

Contacts O Local phonebook

Q Central phonebook

Central phonebook

Adam

Bob Charlie

Details Options Back

Send Msg

Select Back

Options

Add to phonebook: XXXX

Use the central Phonebook

When you have accessed the central Phonebook:

Search an entry

Search Press (see display).

Find:_

is displayed.

å Enter the name or the number you are looking for.

How to enter text, see section “Enter names and numbers” on page 44.

Search Press (see display).

Options Press (see display).

The search result is displayed. The result is stored until a new search is performed or until it is removed manually from the phone. This means that the next time the central Phonebook is marked, the latest search result is displayed.

Delete the search result

The search result is marked.

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â or ã Scroll up or down until you find Clear result.

Clear result

Select Back

Options Add to phonebook:XXXX

Send Msg

XXXX

Delete entry?

Yes No

Send Msg

Select Back

Options Search

Add to phonebook:XXXX

Select Press.

Phonebook

â or ã Scroll up or down until you find Add to phonebook.

Details and Press (see display).

Yes Press to delete the name and number.

Search result cleared

deleted.

Add the search result to the local Phonebook

The search result is marked.

is shown.The name and number are

Options Press (see display).

Select Press (see display).

Save Press (see display).

Entry saved

is shown

53WiFi412

During Calls

Handsfree

This function is useful if you need to have a conversation over the phone while having your hands free for other tasks (handsfree). You can switch to handsfree speaking (and back to standard speaking procedure) at any time during a call.

To activate handsfree during a call:

ä Press the middle Soft key to activate handsfree speaking

mode.

You are connected to the caller via the loudspeaker and microphone.

Note: You can adjust the volume, see section “Audible

Adjustments” on page 106.

ä Press again to deactivate handsfree speaking mode.

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Mute microphone

To mute the microphone during an ongoing conversation:

Press the Mute key at the right side of the phone to turn the microphone off.

The microphone is disconnected and the caller will not hear an ongoing conversation or environmental noise. The text shown in the display when the microphone is off during a call.

Press the Mute key again to turn the microphone on.

Note: You are recommended to use this feature instead of

putting a call on hold. A call on hold may be diverted to your operator, directly or after some time.

Inquiry

You have an ongoing conversation and you would like to make an Inquiry to an internal or external party.

* Press (see display).

Dial tone. The first call is put on hold.

During Calls

Muted

å Call the third party.

When the third party answers, you can switch between the calls (Refer Back), transfer the call, create a conference and end one of the calls.

* Press to end the inquiry call (see display).

The third party is disconnected.

Press to return to the first party.

Refer Back

2 Press to Refer Back to the other party.

The party you talked to is put on hold, the other party is connected.

Note: Sweden: press

(see display).

55WiFi412

During Calls

Transfer

If you have an ongoing call and want to transfer the call to another extension, you can do the following.

* Press (see display).

Dial tone.

å Call the third party.

Press before or after answer.

The ongoing call is transferred.

Note: If you have put more than one call on hold the last call that was put on hold will be transferred. If the dialed extension is busy or Transfer is not allowed, your phone will ring again.

If you want to permanently transfer a call, you can do the following.

Options Press (see display).

ã Press until Transfer to new call is displayed.

Select Press (see display).

å Call the third party.

Note: In this case the call cannot be retrieved.

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Conference

With this procedure you can include up to seven parties in a conference. Only the conference leader (that is, the person initiating the conference) can admit participants. During the conference a tone will be heard every 15 seconds.

Note: The conference tone might be disabled for your system.

You have an ongoing conversation and want to establish a telephone conference. You will become the conference leader.

* Press (see display).

Dial tone.

During Calls

å Call the third party.

Wait for answer.

3 Press to establish a conference.

Repeat the procedure to add more conference members.

End the call to leave the conference.

Note: A tone burst is heard each time a participant enters

or leaves the conference. When the conference leader leaves the conference, the conference will continue with the other included parties. The conversation is changed back to a normal two party connection when there is only two parties left.

Answer a conference call

A conference call is indicated by a different signal compared to normal calls and a text message. The conference call must be answered within a pre-set time (default 30 seconds). A normal call in progress has higher priority, but if the normal call is ended before the pre-set time, the conference call indication starts and the call can be answered.

Press to answer the conference call.

You are connected to the conference.

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During Calls

On hold

You can temporarily put the ongoing call on hold. Calls put on hold can be resumed on your own or on another phone.

* Press (see display).

Dial tone.

Press

To resume the call on your extension

Press within 30 seconds.

If not resumed within 30 seconds you will be called back. An unanswered external call will be re-routed to the operator after another 30 seconds.

To resume on another extension

å Call the extension where the call was put on hold and press.

Busy tone.

8 Press.

Note: France: press

4; Sweden: press 6

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Call Forwarding

Internal Follow-me

All calls to your extension are diverted to an extension of your choice (within the private network). A special dial tone will be heard. During Follow-me, your phone can still be used for outgoing calls.

Order

*21*å Dial and enter the answering position number.

Call Forwarding

Note: U.K.: press

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Cancel

#21# Dial and press.

Note: U.K.: press

Wait for the call icon to stop flashing.

Press to finish the procedure.

59WiFi412

Call Forwarding

External Follow-me

if external Follow-me is allowed, you can have all calls to your extension diverted to an external number of your choice. A special dial tone will be heard. During Follow-me, your phone can still be used for outgoing calls.

Order

*22# Dial.

å Dial the digit(s) to get a line and enter the external number.

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Cancel

#22# Dial.

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

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Call Forwarding

Personal Number

With this feature you can be reached at your normal office phone number even if you are out of the office, at home, etc.

Depending on the functionality of your office exchange, you can have either one individual single search profile (standard) or you can choose between five individual search profiles (optional).

A search profile can be designed to fit the situation, that is, in the office, traveling, at home, etc.

Your search profile is programmed or modified by your system administrator. See section “To design and order your search

profiles” on page 62.

When the feature is activated, incoming calls are transferred to your selected phones or back-up services in the order that you choose. If an answering position in the profile is busy, the call can be transferred to another predefined position in the profile, that is, Voice Mail or a colleague.

You can handle the profiles from your own office phone. How to do this is described in this section (an operator can also assist you).

You can also use any of the Personal Assistant applications, if available. Contact your system administrator for more information.

To activate or change to another profile from your office phone

*10* Dial.

( 1— 5) Press the search profile digit.

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Note: When another party is included in the activated

profile, a colleague or an operator, etc., always remember to inform about your absence. If Voice Mail is included in the activated profile, always update your greeting with Absence Information.

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Call Forwarding

To cancel from your office phone

#10# Dial.

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

To design and order your search profiles

The search profiles are installed or changed by your system administrator. In order to set up your profiles, copy the setting form, fill in your new or changed profiles and give it to your system administrator.

Note: If a profile handling application is connected to your system, you can edit profiles via your Intranet. See separate instructions for the application.

Important notes when designing your search profiles:

• Avoid ring times longer than 45 seconds for your profiles. Usually the caller hangs up after 3-6 ring signals. If you need a

longer ring time, the maximum time is 60 seconds.

• Consider the time you need to react and answer on each answering position in your profile.

You might need up to 15 seconds to react and answer a call on a desk or cordless phone and 20–25 seconds for a mobile phone.

• There must be an answering position at the end of every profile (Voice Mail or operator/secretary).

If not, calls might end up unanswered.

• Consider what should happen while you are busy on a phone. The available options are Follow-me to Voice Mail and Follow-

me to the operator.

• If an answering machine, a fax or other answering device is used as an early answering position, it might interrupt the searching. Disconnect the answering device, or design the ring times so they do not affect the searching.

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• If your system admits just one single personal profile, design the profile only with your 2–3 most frequently used positions.

If you add more numbers, there is a risk that the caller hangs up before a latter position is called.

• If your system admits 1–5 personal profiles, design the different profiles to fit your most frequently used positions.

Make sure you use as few answering positions as possible for each profile. Profile examples are In office, At home, Tra ve li ng , and Absent/not reachable.

Example: How to fill in your setting form for search profiles:

Profile 1 In office

Search order

1Desk 1234 10 2Cordless 5234 15 3 Voice Mail

* Examples: Desk, Cordless, Mobile, External, Voice Mail, Operator, etc.

Profile 2 At home

Search order

1External 222222 20 2 Mobile 0706666666 25 3 Voice Mail

Type of telephone or Answering position* Telephone number

Call Forwarding

Ring time (seconds)

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Call Forwarding

Setting form for search profiles

Name: Department: Telep h o ne N o : Account:

Profile 1 ..........................

Search order

1 2 3 4

* Examples: Desk, Cordless, Mobile, External, Voice Mail, Operator, etc.

Type of telephone or Answering position* Telephone number

Profile 2 ..........................

Search order

1 2 3 4

Type of telephone or Answering position* Telephone number

Profile 3 ..........................

Search order

1 2 3 4

Type of telephone or Answering position* Telephone number

Profile 4 ..........................

Search order

1 2 3 4

Type of telephone or Answering position* Telephone number

Ring time (seconds)

Profile 5 ..........................

Search order

1 2 3 4

Type of telephone or Answering position* Telephone number

Ring time (seconds)

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Absence Information

14 Sep 13:05 9341 TRIP 15 Sep

The Absence Information is used to inform callers why you are absent and when you return. If you are authorized, you can also enter Absence Information for another extension from your own extension. A special dial tone will be heard.

Note: During Absence Information, your phone can still be used for outgoing calls.

Order

*23*(0 - 9) Dial and enter the absence code.

Note: The absence code is system dependent. Contact your system administrator for more information.

Absence Information

*0915 Press and enter date (MMDD) or time (HHMM) of your return

# Press.

(Example: September 15).

Note: If no return time or date is needed, this step can be skipped.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Display example:

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Absence Information

Cancel

#23# Dial.

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

The programmed information is erased.

Order for another extension

*230 * Dial.

å* Dial the extension number and press.

(0 - 9) Enter the absence code.

*0915 Press and enter date (MMDD) or time (HHMM) of the other

person´s return (Example: September 15).

Note: If no return time or date is needed, this step can be

skipped.

# Press.

Wait for the call icon to stop flashing.

When the display on the other person´s extension shows the reason, and if entered, time and date of return.

Press to finish the procedure.

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Cancel for another extension

#230 * Dial.

å# Dial the extension number and press.

Wait for the call icon to stop flashing.

Note: If the special dial tone is received, the Authorization

Code for the other extension is required. Add the code and press # before pressing the Call key.

Press to finish the procedure.

Absence Information

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Messages

When you receive a new message, the flashing lamp, accompanied by a message tone and/or a vibrating phone, give you notice of a message (a special dial tone can also be used to indicate a waiting message, if programmed).

The New message icon is also used to indicate a new message. In addition you can see the number of queued messages in the display.

Note:

The message list is cleared if the power of your phone is lost.

The message tone can be silenced by a press on the Mute key. However, the message tone will break through silent mode if the message is urgent.

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Manual Message Waiting (MMW)

If the called extension does not answer, you can initiate a message waiting indication on that extension (if this function is allowed).

Answer

An indication of a waiting message appears in the display. Information on how to open and listen to a message, see “Te x t

messages” on page 70 or “Voice Mail (optional)” on page 77.

A call is initiated to the extension that requested Message Waiting.

Note: If the message is not answered within a certain time (pre-defined by your system administrator), the Message

icon appears in the display, for example . The message is answered via the message list, see section “Text

messages” on page 70.

Order MMW to another extension

*31*å Dial and enter your extension number.

Messages

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Cancel MMW to another extension

*31*å Dial and enter your extension number.

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

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Messages

Room 102

Open Options Back

Message list

• Section meeting

• Visitor

! Room 1024 "bed"

Open Options Back

Message list

• Section meeting

Visitor

M1 low level

Open Options Back

Message list <=

M4 low level

M5 high level

Text messages

The twenty last received text messages are stored in the message list.

Note: If there is not enough free memory to store an incoming message the oldest message will be deleted. This means that it is not always possible to store twenty messages, it depends on how big the messages are.

â Press to enter the Messages menu.

Select Press (see display) to access the message list.

A list with three latest messages is shown (one row per message). Example displays:

• Two unread and one read messages:

• Third message is waiting for an answer:

• Two unread and one read interactive messages:

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To read a message

Section meeting

>9341

2008-04-26 2:05pm

Reply Delete Close

Room 1024 "bed"

>9001

2008-04-26 2:05pm

–

Action required

Accept Reject

Messages

â or ã Scroll up or down until you find the message.

The selected message is marked.

Open Press to read the message.

The message consists of several rows:

a Subject b > Identity of the caller c -> Time and date when the message was received, in the

set format. See section “Clock settings” on page 101.

d one or two rows for messages sent with a request for

answer; action and time of acknowledgment.

Example displays:

• Ordinary message:

If the Clock and Date function is set, you can on the same day the message was received, see the time for the message. The time stamp is changed to a date stamp the following day.

The size of the text can be changed or be displayed upside down: see section “Settings” on page 94.

• Message sent with a request for answer, BEFORE acknowledgment:

• Message sent with a request for answer, AFTER acknowledgment by pressing the Soft key Reject:

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Messages

Room 1024 "bed"

>9001

2008-04-26 2:05pm

Rejected

2008-04-26 2:05pm

Delete Close

To mark a message as read

Close Press (see display).

The phone returns to the message list.

Note: If you reply to or just open the message, it is also

marked as read.

To reply to an incoming text message

Reply Press (see display).

å Send Enter the message text and press (see display).

Sending

is displayed as a confirmation of the transfer.

To delete a message

Delete Press (see display).

Delete message?

is shown in the display.

Yes Press to delete the message (see display).

To delete all messages from the list

Options Press (see display).

â or ã Scroll up or down the Options list to mark Delete all.

Select Mark the preprogrammed Soft key.

Delete all messages?

is shown in the display.

Yes Press to delete the message (see display).

All messages deleted

phone return to idle mode.

will take you back to the message list.

is displayed, and after one second the

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Messages

Message Queuing and Priority

If several messages are received during a short period of time it is possible to specify at which rate the messages will be shown on the display. If a minimum time is set for how long messages will be displayed, each message will be shown without being interrupted by another message, except if the new message is of higher priority. Messages not yet shown are placed in a queue and the priority and time of reception determine the position in the queue.

There are nine levels of the priority: 1 is highest priority and 9 is lowest priority. If several messages have the same priority, the message that was received first is also shown first. If no minimum time is set (the parameter is set to 0) the priority order is disabled.

The total number of messages in the queue and the message list cannot exceed the total number of characters stored (20,000).

If a new message with a higher priority is received while another message is read, the new message will replace the old message in the display. The old message will be placed in the queue. If a new message with equal or lower priority is received while another message is read the new message will be placed in the queue.

Messages in the queue will be shown automatically when the minimum time has passed for the previous displayed message or the message is closed or deleted. Queued messages will always be shown instead of the idle screen until the queue is empty.

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Messages

Absent Smith

4321

Change Back

Edit X y Absent

Absent

Activate Absent if you cannot receive any messages. The system will then receive an absent notice, and keeps track of whether you can be reached or not.

This function can be programmed as a Hot key or a Soft key. How to program a Soft/Hot key, see section “Hot keys and Soft keys” on page 95. It is also possible to activate or deactivate this function via the menu, see section “Profiles” on page 87.

Note:

This feature may be restricted or not available. Contact your system administrator for more information.

If you program a Hot key, you have to press and hold the key when you activate or deactivate this feature.

Activate

Options and Edit Press the preprogrammed Soft/Hot keys to view the profile X.

Absent Press the preprogrammed Soft/Hot key (see display).

The display shows:

Or activate a profile including an Absence feature.

â or ã Scroll up or down the settings list.

The checkbox must be marked.

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Deactivate

System A Smith

4321

Messages

Absent Press preprogrammed Soft/Hot key (see display).

The display shows:

Or activate a profile without an Absence feature.

SMS

When the SMS (Send Message Service) feature is available, there are several ways to send a message:

• Select the messages menu and

• Program a Soft/Hot key to

keys and Soft keys” on page 95. If you program the Soft/Hot

key without a destination address you will be able to use it to send an SMS to any phone within the system, but you can also choose to send it to a predefined destination address.

• Select an appropriate service, see “Change services” on page 90.

• Select the addressee in the Phonebook and edit the message. (View the entry and press

An incoming SMS is immediately displayed and the number of the sending phone is shown on a separate row. The time and date the SMS was received, and the number of the sending phone, is shown when you read the message. To view and reply to incoming SMS messages, see section “Text messages” on page 70. All SMS messages are saved along with other messages in the message list.

Send message

Options

or directly press

, see section “Hot

Options

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Messages

Conference this evening! Will you be there?

"Fred Smith"<fred.smith@

company.com

<- 2008-04-20 5:44pm

Options Delete Close

Select Back

Options <- Reply

Interactive Messaging (optional)

Interactive Messaging (IM) is an optional service that extends basic messaging. It makes it possible to access information from a client application in the system. An example can be a central Phonebook (a central phone number directory) that can be accessed from your phone, or that a list of actions is included in the message sent from the application to the phone.

Mobile data from the phone can initiate the application to send the Interactive Message. The user can then select one action from the list. The action can be sending a message back to the application, and/or dialing a specific number, etc.

Note: This feature may be restricted or not available. Contact your system administrator for more information.

Incoming Interactive Message

An Interactive Message is indicated and viewed the same way as a regular message, but the Interactive message icon is added in front of the message. It is saved along with other messages in the message list.

The interactive messages have one or more options, depending on the configuration in the client application.

They finish with date and time of reception. Example display:

â or ã Scroll up or down the Options list.

Options Press the preprogrammed Soft key.

Example display with only one option:

If the messages gives you several options:

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Select Press the preprogrammed Soft key.

If the selected option requests input:

Messages

åand Ok Enter the information needed and press (see display).

A press on the # key will change to digit input mode to facilitate entering numbers.

Send mobile data

It is possible to send user entered data from the phone by pressing a preprogrammed Hot key or Soft key, or selecting a service. Mobile data can be used for opening a door, starting or stopping a machine, etc. The data can either be predefined, or entered after the Soft/Hot key is pressed or the service is selected.

Mobile data with prefix can be used to send information to an application in the system (can also be predefined when you program the Soft/Hot key or service). See sections “Hot keys and

Soft keys” on page 95 and “Services” on page 90.

Voice Mail (optional)

The Voice Mail application allows you to leave a voice message to the caller when you are unable to answer calls, for example when out of office, in a meeting, etc. The caller can then leave a message in your mailbox. When you return to your office, you can open your mailbox and listen to the messages received.

You can choose to divert all incoming calls to your mailbox, or calls when there is no answer, or calls when your phone is busy.

When you enter your mailbox, you will hear recorded instructions on how to handle listening, recording, storing and deleting messages, and how to change your security code.

Note: How to handle your mailbox depends on the type of Voice Mail system. The following describes the integrated type. For other types, please refer to separate user instructions. Contact your system administrator if you do not know which type of Voice Mail system you have.

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Messages

Messages Messages Send message

Voice mail

Select Back

To activate and deactivate your mailbox

See section “Internal Follow-me” on page 59. Use the number to the Voice Mail system as the “answering position number”.

To access your mailbox when there is a new message

à or á Press a Menu key. à or á Select Messages.

Select Press the preprogrammed Soft key.

â or ã Scroll up or down the list.

Select Press the preprogrammed Soft key.

à or á Select Voice mail .

Select Press the preprogrammed Soft key.

Listen Press (see display).

If you are asked to enter your security code:

å Enter your security code.

Code at delivery = your extension number.

To access your mailbox in general

When you want to listen to saved messages, change your security code or change your greeting.

å Dial the number to the Voice Mail system and press.

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Messages

If you are asked to enter your security code (if the phone you are using has a mailbox of its own):

å Enter your security code.

Code at delivery = your extension number.

To access your mailbox from another phone

å Dial the number to the Voice Mail system and press.

If you are asked to enter your security code (if the phone you are using has a mailbox of its own):

# Press.

å Dial your mailbox number.

(Typically your office extension number.)

å Enter your security code (if required).

To access someone else’s mailbox

å Dial the number to the Voice Mail system and press.

If you are asked to enter your security code (if the phone you are using has a mailbox of its own):

# Press.

å Dial the mailbox number.

(Typically the office extension number of the other person).

å Enter the security code of the other person (if required).

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Messages

To handle the mailbox

Recorded information on the line informs about the number of new and stored messages. If you have too many messages stored, you will first be asked to delete saved messages.

Recorded instructions ask you to press different digits in order to listen to caller's messages, record your own greetings, change your password or exit your mailbox, etc.

The following diagram gives an overview of the mailbox system and the digits to be used.

t level

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Group Features

Group Call-pick-up

People working in a team can have their phones programmed by your system administrator to form Call-pick-up groups.

In a Call-pick-up group, any member can answer any individual call to group members.

*8# Dial and press to answer.

Group Features

Note: Finland and Sweden: press

One Call-pick-up group can serve as an alternative to another group. Calls to the alternative group can only be answered when there are no calls to your own group.

Common Bell Group

Calls are signalled on a common bell.

*8# Dial and press to answer.

Note: Finland and Sweden: press

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Group Features

Group Hunting

An internal Group Hunting number is a common directory number for a group of extensions. Calls to the group will be indicated at a free extension in the group.

When you leave the group temporarily, you make your phone unavailable for incoming calls.

To leave the group temporarily

*21*å Dial and enter your own extension number.

Note: U.K.: press

# Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

To re-en t e r t h e g r oup

#21# Dial and press.

Note: U.K.: press

Wait for the call icon to stop flashing.

Press to finish the procedure.

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Group Features

Push-To-Talk

There are two different types of push-to-talk functions that are set by flash memory parameters in the phone. For both variants the Mute key has to be pressed during conversation.

The first push-to-talk function can be described as a group call/ conference call. To enter the group call the members must press a Soft/Hot key with a pre-programmed dial-code. If one of the group members wants to get in contact with the others, he or she simply has to press and hold the Mute key to open the microphone. The microphone is muted again when the Mute key is released. The dial-code is set in the Soft/Hot key as a phone number, see section “Hot keys and Soft keys” on page 95.

Note: When this function is enabled, all calls started with a Soft/Hot key will be using the push-to-talk function.

The second push-to-talk function is used in systems where only one person is allowed to speak (not two persons at the same time). The phone sends DTMF tones to the connected system when the Mute key is pressed/released to open/close the speech channel.

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Other Useful Features

Account Code

This function is used to charge a call to an account number or to prevent unauthorized calls from your phone. The Account Code can have 1 to 15 digits.

*61* Dial.

Note: Norway and Finland: press

å# Dial the Account Code and press.

Dial tone.

å Dial the digit or digits to get an external line and the external

number.

Ongoing external call

When the Account Code function is used to charge a call it is also possible to connect an ongoing external call to an Account Code.

During the call:

* Press to put the ongoing call on hold (see display).

Dial tone.

*61* Dial.

Note: Norway and Finland: press

å# Enter Account Code and press.

Dial tone.

2 Press (see display).

Press to resume the call that was put on hold.

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General Deactivation

The following features can be simultaneously cancelled:

• Callback (all Callbacks are cancelled).

• Internal and External Follow-me.

• Manual Message Waiting/Message Diversion.

Order

#001# Dial and press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

Night Service

When the exchange is in Night Service mode, all your incoming calls to the operator are transferred to a selected extension or group of extensions. The exchange is equipped with three different Night Service modes:

Other Useful Features

Common Night Service

All incoming calls to the operator are transferred to one specific extension. Answer the call in the normal way.

Individual Night Service

Selected external calls to the operator are transferred to one specific extension. Answer the call in the normal way.

Universal Night Service

All incoming calls to the operator are transferred to a universal signalling device, for example the common bell. Answer the call as described in section “Common Bell Group” on page 81.

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Other Useful Features

Emergency Mode

In the event of an emergency, the operator can set the exchange into Emergency mode, during which only preprogrammed extensions are permitted to make calls. If your extension is not assigned with this category and you try to make a call, you will not receive a dial tone.

Malicious Call Tracing

If you are disturbed by bothersome or malicious external incoming calls, you can request number tracing from the network provider.

You can invoke tracing during or after an ongoing conversation. The external line can be held for a limited period of time.

Order

During an ongoing conversation:

* Press (see display).

Dial tone.

*39# Dial.

The system acknowledges with different tones whether the tracing request was accepted or rejected.

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Profiles

The phone is equipped with ten profiles; two profiles are preset at delivery and the remaining eight profiles are user defined. The preset profiles are Normal and In charger.

Normal profile

The Normal profile is the default profile.

In charger profile

The In charger profile is activated when the phone is placed in the charger and deactivated when removed; it cannot be manually selected. Your last selected profile is automatically chosen when the phone is removed from the charger.

User defined profiles

Eight profiles can be defined and saved by you. For instance, you can define a special headset profile with a different ring signal volume and automatic answer of incoming calls.

Another example is when several users are sharing the same phone. All users can define their own settings, that is, type of ring signal, volume, answering method, Soft key settings, etc. Note that one has to change to the user defined profiles manually.

Note: You have to manually select the user defined profiles.

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Profiles

Q Normal

O In charger O Profile 2

Select Options Back

O Add new profile

Select Back

Options

Q Edit: Profile 2

O Delete: Profile 2

Select a profile

à or á Press a Menu key. à or á Select Profiles.

Select Press the preprogrammed Soft key.

Activate a user defined profile

â or ã Scroll up or down until you find the desired profile.

Select Press (see display).

The name of the selected profile is shown. The phone automatically returns to the list.

Note: A Soft/Hot key can also be programmed to activate a profile, see section “Hot keys and Soft keys” on page 95.

Change profile settings

Options Press (see display).

Select Press (see display) to edit the selected profile.

The name and settings of the selected profile are shown. The settings are basically the same as in the Settings menu (see

section “Settings” on page 94), but you can also do the following:

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• Give the profile a new name (select Name).

• Set Absent on/off, see section “Absent” on page 74.

• Select the answering method, see section “Change answering

method” on page 29.

Note: Your system administrator might hide profiles individually. This is an easy way to hide profiles that are not used. See section “Profiles” on page 87.

Add a new profile

From the profiles list:

Options Press (see display).

â or ã Scroll up or down to Add new profile.

Profiles

Select Press (see display).

The default profile name and settings are shown.

Edit Press to enter the name (see display).

å Save Press the preprogrammed Hot key.

When the name is entered, the phone automatically returns to the settings list.

For a on/off setting:

Change Press the preprogrammed Soft/Hot key (see display).

The checkbox is marked.

For a multi choice setting:

Select Press the preprogrammed Soft/Hot key (see display).

â/ ãor à/ á Scroll to your choice.

Select Press (see display).

When the setting is done, the phone automatically returns to the settings list.

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Services

Require wheelchair

Select Options Add

Services

Open door

Get lab results

Services

To enter the Services menu

à or á Press a Menu key. à or á Select Services.

Select Press to select the submenu.

A list with all created services is shown. See also section “Menu

structure” on page 18.

Note: The phone can use up to ten services.

Change services

When you have entered Services:

â or ã Scroll up or down until you find the required service.

Select Press (see display).

The service is activated.

Note: You can also open a service by programming a Soft/ Hot key. See section “Hot keys and Soft keys” on page 95.

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If data to be sent is predefined

The text

Sending

the menu, selecting this service.

If data with prefix is to be sent

... is shown. The phone automatically returns to

Services

å Send Enter the data and press.

The text

Sending

the menu, selecting this service.

If a phone call is to be made

... is shown. The phone automatically returns to

å Send Dial the number.

If a message is to be sent

å Ok Enter the message address (it may be predefined) and press.

å Send Enter the message text (it may be predefined) and press.

The text

Sending

the menu.

Create a new service

When you have entered Services:

Options Press the preprogrammed Soft key (see display).

Add Press (see display).

Name:_

is displayed.

... is shown. The phone automatically returns to

Note: If services already have been created, press Options, select Add service and press Select.

å Enter a name that describes the service you want to add.

For example, if you want this service to open a door, you can name the service Open door.

Save Press the preprogrammed Soft key (see display).

The new name is marked and added to the list.

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Services

Phone call

Select Back

Functions O Data send O

Data

with prefix

Add a service

Select Back

Options

Edit: Servive X

Delete: Service X

ã Scroll down to

Select Press the preprogrammed Soft key (see display).

Function: Not used.

â or ã Select which function you want the service to have.

Select Press the preprogrammed Soft key (see display).

å Save Enter data, prefix, phone number, or message address (if you

want a predefined address) and text.

The phone automatically returns to the service, selecting the function.

Edit a service

When you have entered Services:

â or ã Scroll up or down until you find the service you want to edit.

Options Press the preprogrammed Soft key (see display).

â or ã Scroll up or down to Name.

å Save Change the name and press (see display).

â or ã Scroll up or down to Function.

Select Press to change the name (see display).

Edit Press to change the name (see display).

Select Press the preprogrammed Soft key (see display).

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Phone call

Select Back

Functions O Data send O

Data

with prefix

Service X

Delete service ?

Yes No

â or ã Select which function you want the service to have.

Select Press the preprogrammed Soft key (see display).

Services

å Save Enter data, prefix, phone number, or messaging address and

text.

The phone automatically returns to the service, function.

selecting

the

Delete a service

When you have entered Services:

â or ã Scroll up or down until you find the service you want to

delete.

Select Press the preprogrammed Soft key (see display).

ã Scroll down to Delete.

Select Press the preprogrammed Soft key (see display).

Yes Press (see display).

Service deleted

returns to the services list, selecting the next service.

is shown for one second.

The phone automatically

93WiFi412

Settings

Soft key

Select Options Add

Settings

Alert signals

Audio volumes

Settings

To enter the Settings menu

Note: Some settings can be controlled via the Profiles menu, see section “Profiles” on page 87.

à or á Press a Menu key. à or á Select Settings.

Select Press the preprogrammed Soft key.

A list with all settings is shown. See also section “Menu structure” on page 18:

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Settings

Hot keys and Soft keys

By programming Soft/Hot keys, you can make calls or activate a function by simply pressing one key. The programmed numbers and functions are stored in the flash memory of your phone.

Note: The system administrator may have configured the right Soft key as a shortcut to different functions. These settings cannot be set manually in the phone, but the can be used when a call is connected.

In idle mode the Soft keys can be used for specific functions defined by you. The function can be to dial a specific phone number, sending mobile data, a short cut to the menu, or sending a message. It can also be a link, for example to a central Phonebook. When navigating the menu structure the Soft keys are used for different choices in the menu.

A Hot key is one of the ordinary number keys 0 to 9. A Hot key can have the same function as a Soft key, see above.

Note: The possibility to define a Hot key can be locked by your system administrator.

To make a call with a Soft/Hot key, see section “Common Speed

Dialing numbers” on page 39.

Activate a function or number with a preprogrammed Soft key or a preprogrammed Hot key

Absent Press the preprogrammed Soft key (see display),

The pre-set function will be activated, in this example Absent.

å press and hold the preprogrammed Hot key.

A number between 0 and 9. The pre-set function will be activated.

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Settings

Available functions

Data send - See section “Send mobile data” on page 77. Data with prefix - See section “Send mobile data” on page 77. Phone call - You program a key with a name and a number. Short-cut - A short cut to any of the following functions:

• Local phonebook - See section “Phonebook” on page 43.

• Central phonebook - See section “Phonebook” on page 43.

• Message list

• Absent - See section “Absent” on page 74.

•Menu

• Call list

• Services - See section “Services” on page 90.

• RSSI

• Network statistics

•Call diversions

•Presence Send message - You can leave the Message address field blank,

or you can predefine a destination address. See section “SMS” on page 75.

Change profile - Mark the desired profile. See section “Profiles” on page 87.

Presence - Requires that the phone is logged onto a presence management system

PTT - Requires a Multi Point Control Unit and that groups have been created in the system.

Not used - If you do not need a function or a phone number any longer, you can set the key to Not used.

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Program a Hot key or a Soft key with a phone number

Right: Not used

Change Back

Soft key

Left: Menu

Middle

: Message

When you have entered Settings:

â or ã Scroll up or down to Soft key or Hot key.

Settings

Select Press the preprogrammed Soft key (see display).

For the Hot keys, select the key you wish to edit: 0 to 9. For the Soft keys, scroll up or down to mark the position of the Soft

key you wish to edit.

Change Press the preprogrammed Soft key (see display).

Name:

is marked.

Edit Press the preprogrammed Soft key (see display).

å Ok Enter a name of maximum seven characters and press.

Changes saved is shown and t

the Hot key/Soft key setting.

he phone automatically returns to

â or ã Scroll up or down to Function.

Change Press the preprogrammed Soft key (see display).

Edit Press (see display).

Name:

is displayed.

å Save Enter the name and press (see display).

Changes saved

names and numbers” on page 44.

is displayed. How to enter text, see section “Enter

Note: You can also fetch a contact from the local

phonebook.

Repeat the procedure to program a new key or edit a programmed key.

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Settings

Right: Not used

Change Back

Soft key

Left:Menu

Middle: Message

Program a Hot key or a Soft key with other functions

When you have entered Settings:

â or ã Scroll up or down to Soft key or Hot key.

Select Press the preprogrammed Soft key (see display).

Change Press the preprogrammed Soft key (see display).

Edit Press the preprogrammed Soft key (see display).

For the Hot keys mark the one you want to edit: 0 to 9. For the Soft keys: scroll up or down to mark the position of the Soft

key you want to edit.

Name:

is marked.

å Ok Enter a name of maximum seven characters and press.

Changes saved is shown and t

the Hot key/Soft key setting.

he phone automatically returns to

â or ã Scroll up or down to Function.

Change Press the preprogrammed Soft key (see display).

Edit Press (see display).

Name:

is displayed.

å Save Enter the name and press (see display).

Changes saved

names and numbers” on page 44.

is displayed. How to enter text, see section “Enter

â or ã Select the required function.

ã Press.

Function:

Change Press (see display).

See section “Available functions” on page 96.

Select Press (see display).

The following prerequisites apply:

is marked.

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Settings

Data send - Enter data if you want to predefine it, or leave it out if you want to enter data after pressing the Soft key.

Data with prefix - Enter prefix. Short-cut - Assign the short cut. Send message - You can leave the Message address field blank,

or you can predefine a destination address.

Change profile - Mark the profile you wish to switch to. Presence - Requires that the phone has logged into a presence

management system. PTT - Requires a Multi Point Control Unit and that groups have

been created in the system. Not used -

Not used

will be displayed in the Soft key list.

Save Press to save the setting (see display).

The key is programmed and the name of the selected function is shown.

Repeat the procedure to program a new key or edit a programmed key.

Language

The display messages are available in eleven languages: Danish, Dutch, English, Finnish, French, German, Italian, Norwegian, Portuguese, Spanish, and Swedish.

When you have entered Settings:

â or ã Select General.

ã Select Language.

â or ã Select the desired language.

Select Press (see display).

The selected language is shown. the list of general settings.

The phone automatically returns to

99WiFi412

Settings

Change text size

You can change the text size in the display.

When you have entered Settings:

â or ã Select General.

ã Select Text size.

â or ã Select the text size.

You can choose between

Select Press (see display).

Selected size is shown. The selected text size is shown.

the list of general settings.

Phone lock

You can protect your phone from being used by others by locking it. You can lock the phone manually or automatically. The Padlock icon indicates when your phone is locked.

Lock the phone manually

When you have entered Settings:

Small

â or ã Select General. â or ã Select Phone lock.

á Select Lock phone.

Select Press to lock your phone (see display).

Note: The phone cannot be locked with an empty lock code.

and

Medium

The phone automatically returns to

WiFi412100

Aastra WIFI412 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Welcome

Copyright

Warranty

Declaration of Conformity

Important User Information

Intrinsic safety

Preparing for use

Cleaning

Description

Display information

Menu structure

To ne s

Switching On/Off

Switch on

Switch off

Free Seating

Incoming Calls

Answer calls

Change answering method

Parallel Ringing

Outgoing Calls

Make calls

Number Presentation Restriction

Last External Number Redial

Dial number from the Call list

When you receive a busy tone

Bypass

Speed Dialing

Authority

Phonebook

Enter names and numbers

Enter the Phonebook

Make a call via the Phonebook

Send a message via the Phonebook

Add a name and a number to the local Phonebook

Save a number from the Call list to the local Phonebook

Change an entry in the local Phonebook

Delete a name and a number from the local Phonebook

Use the central Phonebook

During Calls

Handsfree

Mute microphone

Inquiry

Transfer

Conference

On hold

Call Forwarding

Internal Follow-me

External Follow-me

Personal Number

Setting form for search profiles

Absence Information

Messages

Manual Message Waiting (MMW)

Text messages

Message Queuing and Priority

Absent

Interactive Messaging (optional)

Voice Mail (optional)

Group Features

Group Call-pick-up

Common Bell Group

Group Hunting

Push-To-Talk

Other Useful Features

Account Code

General Deactivation

Night Service

Emergency Mode

Malicious Call Tracing

Profiles

Select a profile

Change profile settings

Add a new profile

Services