Aastra WIFI412 User Guide

WiFi412

Cordless Telephone for Aastra MX-ONE™

User Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

• Width: 15,4 cm (Important!)

• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!) This text should then be hidden.

Welcome ..........................................................4

Important User Information ...............................6

Description ..................................................... 10

Switching On/Off ............................................24

Free Seating ...................................................26

Incoming Calls ............................................... 27

Outgoing Calls ...............................................32

Phonebook ....................................................43

During Calls ....................................................54

Call Forwarding .............................................. 59

Absence Information ......................................65

Messages ......................................................68

Group Features ..............................................81

Other Useful Features .....................................84

Profiles ...........................................................87

Services ......................................................... 90

Settings ..........................................................94

Audible Adjustments ....................................106

Installation ....................................................111

Troubleshooting ............................................115

Glossary .......................................................116

Index ............................................................ 118

Table of Contents

WiFi412

Welcome

Welcome to the User Guide for the WiFi412 cordless phone. This guide describes the available features of the telephone when it is connected to Aastra MX-ONE™.

The functions and features available with this telephone are designed for easy use in all different telephone handling situations.

Depending on the version and configuration of the exchange that your telephone is connected to, some of the functions and features that are described in this user guide may not be available. There may also be some differences in the way your telephone is programmed. Contact your system administrator for more information.

Some markets use differing codes for some features. In this guide they are described using the most common code.

The latest version of the user guide can be downloaded from:

http://www.aastra.com

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Welcome

Copyright

All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

If this publication is made available on Aastra´s homepage, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Aastra shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Declaration of Conformity

Hereby, Aastra Telecom Sweden AB, Box 42214, SE-126 17 Stockholm, declares that this telephone is in conformity with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc

5WiFi412

Important User Information

Safety instructions

Save these instructions.

Read these safety instructions before use!

Recommendations

• Always keep and handle your products with care and keep them in a clean and dust-free place. Proper use and care will prolong the products life. Use a soft absorbent tissue or cloth to remove dust, dirt or moisture.

• Always ensure that the phone, battery and charger are used and operated in the environment for which they are designed.

• Operate the phone in temperatures between 0°C to +40°C (32°F to 104°F).

• Do not exp ose your products to liquid, moisture, humidity, solvents, strong sunlight, harsh environments or extreme temperatures, never above +60°C (+140°F), unless the product has been specifically designed and officially approved for such environments.

• Exposure to heat may cause batteries to leak, overheat or explode, resulting in fire, burns or other injuries.

• Do not put the product in the microwave oven: This may cause damage to either the oven or the product.

• Do not attempt to disassemble or alter any part of the phone, the charger(s) or the battery-pack. Disassembly or alteration may result in electrical shock or irreversible damage to the equipment. personnel or an authorized Aastra partner should conduct internal inspections, alterations and repairs.

Only a qualified service

• Do not expose your product to open flames or lit tobacco products.

• Do not drop, throw or bend your products. This may cause malfunction or electric shock.

• Do not paint your product.

• Do not use your product in an area where a potentially explosive atmosphere exists, unless the product has been specifically designed and officially approved for such environments.

• To avoid hearing impairment, accept the call before holding your product (or portable handsfree device) to your ear.

Disposal of the product

• Your product should not be placed in municipal waste. Please check local regulations for disposal of electronic products.

WiFi4126

Important User Information

Power supply

• Connect the AC power adapter of the charging unit only to the designated power sources as marked on the charger.

• Make sure the cord is positioned so that it will not be subjected to damage or stress.

• To reduce risk of electrical shock, unplug the chargers from any power source before attempting to clean or move it.

• The AC power adapters must not be used outdoors or in damp areas.

• Never modify the cord or plug. If the plug will not fit into the outlet, have a proper outlet installed by a qualified electrician.

• Limit the distance between the mains socket and the cordless phone when charging for easy accessibility.

• As an energy saving measure, disconnect the charger from the main socket after charging.

• When unplugging the mains adapter from the power outlet, make sure that your hands are dry and ensure that you hold the solid portion of the mains adapter.

• Do not pull on cables.

Charging and batteries

Please read carefully the following important precautions before the first time use of the batteries. Make sure to understand and observe all cautionary instructions stated, so as to avoid any possible safety hazards that are caused by any misuse, misapplication or damage to batteries.

•Only use batteries, mains adapters or desk and rack chargers which have been specifically designed for use with your product.

• Use of power sources not explicitly recommended may lead to overheating, reduced battery performance, distortion of the equipment and fire or other damages.

• Cordless phones are equipped with Nickel Metal Hydride (NiMH) batteries or Lithium Ion Lion batteries. In a complex infrastructure, the talkand standby time may differ, due to the consequence of the increase in signaling.

• The battery must always be completely charged (minimal 4 hours) before first time use.

• The battery in your product is designed to withstand many charge cycles.

• Use only the recommended charging equipment.

• Improper charging can cause heat damage or even high pressure rupture.

• Observe proper charging polarity.

• Do not solder lead wires directly onto the battery.

• Do not allow water to come into contact with the battery.

• The initial charging of a NiMH battery will cause the battery to become warm. This is a normal effect of charging NiMH batteries.

• The bat teries are replaceable, however it is not the intention to do this frequently.

• Only charge the batteries when placed in the phone.

• Use only the specified battery-packs for your product.

• Never heat or dispose of the battery into a fire, which, or else, may cause leakage, burst or fire.

• Remove the carrying case from the product while in charger.

• Do not cover the product while being charged. Do not charge the phone in a closed cabinet or drawer. The charging of the battery is a chemical process and causes the battery to become warm during charging. Make sure the environment in which the phone is charged, is well vented.

• The cordless phone can be charged either when switched on or off.

• Do not connect the battery's positive and negative leads altogether in any circumstances.

• Do not strike or drop the battery. It may cause damage to the battery.

• Do not charge the battery below +5°C (+41°F). Be sure to charge the battery between +5°C and +45°C (+41°F and 113°F). Charging beyond these conditions may impair the battery performance and shorten the life cycle.

• Do not use battery packs from different types, brands or of different capacities.

• The battery is to be stored in a dry cool place, with the ambient temperature of approx. +25°C (+77°F) for best performance.

• The battery continues to discharge a minimal portion of its power, even if the product is switched off or the battery is removed.

• Dispose the battery in accordance with all local regulations, applicable in your country.

7WiFi412

Important User Information

Warnings

Smoke or fumes

• Stop operating the products and turn off immediately in case of smoke or fumes. Unplug the mains adapter and remove the batteries from the phone immediately. Continued operation may result in fire or electrical shock.

LCD

• If the liquid crystal display breaks, avoid injury by not allowing the liquid crystal to come into contact with eyes, skin or mouth. Prevent the liquid crystal from leaking out of the broken glass.

Preventing malfunction

• Never place the equipment in close proximity of electric motors, welding equipment or other devices generating strong (electro) magnetic fields. Exposure to strong (electro) magnetic fields may cause malfunction and corrupt the communication.

• Moving the equipment rapidly between warm and cold temperatures may cause condensation (water droplets) to form on its internal and external surfaces. Water droplets may cause malfunction of the equipment and corrupt or end communication or damage the equipment. When condensation is noticed, stop using the equipment. Switch off the phone, remove the battery and unplug the mains adapter from the power outlet. Wait until the moisture evaporates from the equipment before putting it in operation again.

• Avoid accidental drop of the phone. Use the clip, security clip or carrying case specified for carrying purposes of the phone.

• Avoid squeezing the phone between furniture and your body when carrying the phone in your pocket or attached to clothing.

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Important User Information

Intrinsic safety

The WiFi412 phone is IP40 classified, which means that it is robust, dust- and waterproof, designed for people working in tough environments.

Preparing for use

Before using your phone for the first time you have to charge and connect the battery, see section “Installation” on page 111.

Note: Place the phone in the charger and charge it for at least one hour before using it the first time.

Cleaning

Clean the phone only with a soft, water dampened cloth. Using soap or any other cleaning materials may discolor or damage the phone. Clean the battery contacts using ethanol or isopropyl alcohol.

9WiFi412

Description

1Lamp

A flashing lamp indicates an incoming call or a message waiting.

WiFi41210

2Volume Up/Down

Off-hook: raise/lower speaker volume, see section “Audible

Adjustments” on page 106. The Volume Up key can also be used

to answer calls, see section “Answer calls” on page 27.

3Display

The display can for example show the battery status, time, system, owner ID/name, extension number and the Soft key information. See sections “Display information” on page 13 and “Menu

structure” on page 18. It is possible to change the text size in the

display, see section “Settings” on page 94.

4Soft keys

The functions depend on the traffic state and will be shown on the last line of the display. When you are requested to, press the required key to access the function. The soft keys are used for different options in the menu structure (menu mode). In idle mode the functions of the Soft keys can be changed by you. The middle Soft key is also used to turn Loudspeaking on or off. See sections “Settings” on page 94, “Display information” on page 13 and “Menu structure” on page 18.

5 Call key

Make call, answer call.

6 Navigation key

Controls the movement of the cursor in the display. In idle mode, the Navigation key (down) is used for entering the Call list and the Navigation key (up) is used for entering the Message list. Press Navigation key (left or right) to enter the Menu.

When navigating the menu structure, the key is used for moving up, down, back (left), or next (right).

Description

7 On/Off and On-hook key

Switch On/Off. End call.

8Keypad

Enter numbers and writing texts, see section “Enter names and

numbers” on page 44. Keys 0-9 can be programmed as Hot keys,

see section “Hot keys and Soft keys” on page 95.

9Microphone

10 Mute key

Turn off/on audible signals in idle mode, silencing the ring signal at an incoming call, and also to turn the microphone on/off during a call.

11WiFi412

Description

11 Loudspeakers

One loudspeaker for ring signal and one for Loudspeaking. See section “Handsfree” on page 54.

Please note: The phone may retain small magnetic articles around the earpiece region.

12 Charging connector

See section “Installation” on page 111.

13 Headset connector

See section “Headset” on page 114.

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Description

Nov 10 10:10am System A

Smith 4321

Display information

The display gives you visual feedback on all actions that you perform, and also textual warnings. In idle mode the upper row is used for icons and the clock. The next three rows are information rows (20 possible characters in each row), showing system information, names and numbers that you edit or dial, your owner ID, etc. The third information row is used for showing the status of the phone (current mode). Examples of status information are;

Muted, In charger

row is empty.

Note: It is possible to change the owner ID and the text size in the display, see section “Settings” on page 94.

The lower row displays the Soft key field. In idle mode it shows the user defined names of the three Soft keys beneath the display. In menu mode where the Soft keys are used for different choices, it gives you the function of each Soft key. Examples of functions are

Back, Option, Save,

see section “Hot keys and Soft keys” on page 95. The following display examples show the different states of your

phone:

Note: If a name is available it is displayed instead of or together with the number.

, etc. When no status information is available, the

etc. How to define the Soft keys in idle mode,

Idle phone

Depending on the state and setting of your phone, different information can be shown. Below, a typical display is shown.

System A

“ row is your name (if available) and extension number.

” is the default name of your network. On the second

Note: If the follow-me feature is activated, there is no extra indication.

13WiFi412

Description

Connecting

3333

Connected

3333

Outgoing call

When you make an outgoing call both the traffic state and the dialed number or name are displayed:

When the outgoing call is answered, the display looks like this:

Incoming call

If available, the number or the name of the caller is displayed.

System connection messages

System X System indication

The phone is in contact with System X.

No system Out of coverage indication

The phone is not in contact with any system. Contact your system administrator for more information.

Note: When you re-enter the coverage area, it can take a couple of minutes before the phone automatically register to the system. It is also possible to get an out of coverage warning signal. Contact your system administrator for more

information.

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Description

No access Access indication

The phone has found the system, but does not receive an IP address from the system; calling is not allowed.

Voice Only Availability indication

The phone cannot connect to the IMS; messaging is not available.

Messaging Only Availability indication

The phone cannot connect to the gateway; voice calling is not available.

Display icons

Call / Off-hook

Appears when your phone is off-hook and flashes during ringing.

Audio signal off

Shown when all alert signals, including ring signal, message tone, key beep, etc. are turned off. High priority messages will however override this setting. See section “Audible Adjustments” on page 106.

Signal strength

Appears when your phone is in idle mode. The level indicators decrease as the signal strength becomes weaker.

Battery

Always shown in the display in idle mode. When the level is low it is time to charge the battery. See section “Battery” on page 111.

Loudspeaking (handsfree)

Press the soft key to activate the loudspeaker. (handsfree). See section “During Calls” on page 54 (the used symbol is ä).

Loudspeaking

Press the soft key to deactivate the loudspeaker.

New message

Appears when a new message is received. The number on the right side of the icon shows the total number of unread messages. The symbol remains until the message is marked as read. See section “Messages” on page 68.

Action required

Added in front of messages when an action is required.

Key

Indicates that your keypad is locked. See sections “Phone lock” on page 100 and “Automatic key lock” on page 102.

15WiFi412

Description

Padlock

Indicates that the phone has been locked, and has to be unlocked with a code before it can be used. See section “Phone lock” on page 100.

Headset

Indicates that a headset is connected to the phone. See section “Headset” on page 114.

ABC Upper case text input

Indicates that you can type upper case letters and numbers in text input mode. See section “Enter names and numbers” on page 44.

abc Lower case text input

Indicates that you can type lower case letters and numbers in text input mode. See section “Enter names and numbers” on page 44.

123 Number input

Indicates that you can type numbers in text input mode. See section “Enter names and numbers” on page 44.

Incoming call

Added in front of incoming calls in the Call list.

Outgoing call

Added in front of outgoing calls in the Call list.

Missed call

Added in front of unanswered calls in the Call list.

Unread message

Added in front of unread messages in the message list. See section “Messages” on page 68.

Read message

Added in front of read messages in the message list. See section “Messages” on page 68.

Interactive message

Added in front of an incoming interactive message in the message list. See section “Messages” on page 68.

Read interactive message

Added in front of read interactive messages in the message list. See section “Messages” on page 68.

New voice mail

Appears when there is a new voice mail. The icon is displayed until all voice mails has been listened to or removed, or both.

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Description

Soft keys

Navigation key

Text in the bottom row of the display explains the function of each Soft key.

008

Contacts

Displayed when it is possible to get a phone number from the local Phonebook, for example to add it to a function. See section “Phonebook” on page 43.

Main menu

Menu items are mapped out. Their marking is dubbed by the title:

Contacts

Here you can find the local Phonebook and the central Phonebook. See sections “Phonebook” on page 43.

Messages

Here you can find the message list and the menu entry for sending messages. See section “Messages” on page 68.

Call list

Here you can find the list of the last received/dialed calls. See section “Dial number from the Call list” on page 34.

Services

Here you can select, add, delete, or change a service function. See section “Services” on page 90.

Settings

Here you can handle your phone settings. See section “Settings” on page 94.

Profiles

Here you can select between profiles, and change or edit profiles. See section “Profiles” on page 87.

To navigate the menus, see section “Menu structure” on page 18.

17WiFi412

Description

• Local phonebook

• Central phonebook

Details

Entry 1 Entry 2

Entry 100

Add, Delete, Edit, Search, Delete all, Send Msg

Options

(Name: ... Number: ...)

Details

Entry X

Search, Add to phonebook, Send Msg, Clear result

Options

(Name: ... Number: ...)

Additional display features

Depending on which network you are connected to, additional display features are available. Contact your system administrator for more information.

Menu structure

The available phone and network functions can be accessed via the menus.

à or á Press a Menu key.

Note:

Use the Navigation key (left/right) to select an icon and press the Navigation key (down) to open it; a heading is shown and the first option is highlighted. Use the Navigation key (up/down) to scroll the options and select an option by pressing the Navigation key (right).

Contacts

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Messages

• Message list

• Send message

• Voice mail (Listen)

Message 1 Message 2

Message 20

Message address: ...... (enter manually, or get it

from the )

Message text: ......

Message (time/date)

• Call 1 (date/time)

• Call 2 (date/time)

• Call 20 (date/time)

(Add to phonebook)

Edit befor call, Add to phonebook, Call, Send msg, Delete, Delete all

Options

Call list

Description

• Service 1

• Service 2

• Service 10

** See section “Settings” on page 20 for more information.

Services

Select Options

Change Delete Add service

Name: .....

Function:

Data send

Data with prefix Phone call Send message Presence PTT

013

19WiFi412

Description

Data send Data with prefix Phone call Short-cut Send message Change profile Presence * PTT Not used

Internal call: External call: Callback:

Beep Low Medium High Mixed

Left: Middle: Right:

Name: .....

Function:

Language (English, etc)

Text size

Phone lock

Time & Date

Auto key lock (on/off) Quick answer (on/off) New message rotated (on/off) Owner ID Display contrast

Small Medium

Lock phone Set lock code

Ring signals

Vibrator (on/off) Key beep (on/off)

0,1,2....9

Select system

Information

Local phonebook Central phonebook Message list Absent No-movement Man-down Edit alarm data Menu Call list Services RSSI Network statistics Call diversions Presence

No-movement (on/off) Man-down (on/off)

System A, B,.....D

ESSID, IP and MAC addresses, SW version, Licences

Time format

Date format

12/24 hour

yyyy-mm-dd yymmdd dd-mm-yyyy mm/dd/yyyy dd/mm/yyyy dd.mm.yyyy Month dd

Level 1..........................................10

Speaker volume: Handsfree volume: Headset volume:

Level 1..................................................15

* requires an appropriate server

Settings

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Profiles

Description

• Normal

• In charger

• Profile 2

• Profile 3

• Profile 4

• Profile 9

Select

Options

Edit Delete* Add new profile

Name:........

Ring Volume

Ring signals

Vibrator (on/off) Key beep (on/off)

Alarm settings

Absent (on/off)

Answer

Soft key**

Call Diversions

All calls On busy No answer

(Silent, level 1,2..5, )

Internal call: External call: Callback:

No-movement (on/off) Man down (on/off)

Ordinary Auto Loud Auto loud

Left (Name/Function) Middle Right

Beep Low Medium High Mixed

Change Set

Divert

to No.: ....

* Not applicable for the “Normal” and “In charger” profiles ** See Soft key settings in the “Settings” submenu

015

21WiFi412

Description

Customizing the menus

Your system administrator can customize the menus by hiding some of the functions that are available. Settings in the flash memory determines which functions can be hidden. The following functions are eligible:

• Deletion of messages - The hidden.

• Administration of local Phonebook - It is not possible to add new entries, or edit and delete existing entries.

• Editing profiles - The settings for the profiles cannot be altered.

• Changing profiles - The it is not possible to change profiles from the menu.

• Switch off phone - It is not possible to switch off the phone from the Profiles menu.

• Administration of services - It is not possible to add new services, or edit and delete existing services.

• Changing alert signals - The

• Administration of Soft keys - The

• Administration of Hot keys - The

• Edit of Hot keys - The see the settings for the Hot keys.

• Changing general settings - The hidden.

• Handling Phone Lock - The

• Changing system* - The

• View information* - The

• Central Phonebook address - When an address to the central Phonebook is specified, the appears in the Contacts menu and the shortcuts list. At delivery the address is set to 999999.

* If all these options are hidden, the Each profile in the Profile menu can be hidden individually. This

makes it possible to remove profiles that are not used from the menu. It is still possible to change to the hidden profiles with help of Soft and Hot keys.

Delete

and

Delete all

Select

option is hidden, which means

Alert signals

Soft key

Hot key

Edit

option is hidden. It is possible to

General

Phone lock

Select system

Information

option is hidden.

options are

option is hidden.

settings option is

option is hidden.

Central Phonebook

System

option is hidden.

option

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Dial tone

Special dial tone

Ringing tone or queue tone

Busy tone

Congestion tone

Number unobtainable tone

Description

To ne s

The following different tones are sent from the exchange to your phone.

Tone characteristics

The tones shown in this section are the most used tones worldwide. Some markets use a differing tone for one or more situations.

Call waiting tone

Intrusion tone

Conference tone every 15 seconds (to all parties)

Verification tone

Warning tone, expensive route

Ring signals

You can change the ring signals, see section “Ring signals” on page 107.

23WiFi412

Switching On/Off

Switch on

Press.

Now you can use your phone. If a specific profile has been activated, the profile name is displayed

when the phone is switched on. The profile is also displayed in idle mode.

Note: If the battery is low, the phone does not switch on.

Charge the battery and try to switch on the phone again.

If the message answer calls.

Depending on the system programming, your phone may be locked. To unlock the phone, see section “Phone lock” on page 100.

No System

is displayed you cannot make or

WiFi41224

Switch off

Select Cancel

Shut down

Switch off

Note:

During calls, you cannot switch off your phone.

Press and hold until the display lights up.

The display shows this:

Switching On/Off

Select Press within two seconds to confirm (see display).

After a few seconds, the display turns blank. Now your phone is switched off.

25WiFi412

Free Seating

The Free Seating function is used for persons who have an office extension number but no telephone set of their own. For example, flexible office workers, persons mostly outside the office, etc. As a free seating user and working from the office, you log on to any free telephone set that temporarily will be assigned with your extension number and your system authorities.

All parameters and settings that are set in the Central Portable Device Manager (CPDM) are loaded into the phone at logon. Parameters that are changed in the phone by the user, are stored in the CPDM. The messages and call lists are deleted when a new user logs on to the phone.

The phones are configured to be shared using the CPDM. In order to be available to all shared phone users in the system, the personal phone parameter must be disabled in the user profile. If the user profile is set to personal (that is, not shared) the phone becomes a personal phone upon the first log on.

To log on

Press to switch on.

å Enter the user name (individual phone number).

ã Scroll down.

å Enter the password (such as the individual phone number).

Log on Press the preprogrammed Soft key.

To log off

Press and hold until the screen displays.

Select Press Log off or Switch off.

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Incoming Calls

Nov 20 13:05

3333

Incoming Calls

A ring signal and the flashing red lamp indicate an incoming call. The ring type can tell you whether the call is an internal or external call or a callback call, and the display indicates an incoming call.

The twenty last received/dialed phone numbers are stored in the Call list, see section “Dial number from the Call list” on page 34.

Answer calls

The caller’s number and the Call icon are displayed. The name is displayed if the caller’s number is stored in a phonebook.

Press to answer.

Calls can be answered at any time, even if you are programming a function or entering a number, etc.

Note: When a headset is connected to the phone, you can use the button on the headset to answer the call.

Mute ring signal

If the phone rings at an inconvenient moment:

Press the Mute key on the right side of the phone to suppress the ringing.

All alert signals, including the vibrator, will silence for this specific call. See section “Description” on page 10 for the location of the Mute key.

27WiFi412

Incoming Calls

Press to answer the call.

Handsfree

ä Press the middle Soft key to answer the call in handsfree

speaking mode.

You are connected to the caller via the loudspeaker and microphone.

Note: Which key to press depends on the answering method used. To change the answering method see section “Change answering method” on page 29.

End the call

Press.

Decline Press the preprogrammed Soft key.

The duration time of the call is shown.

Note: When a headset is connected to the phone, the button on the headset can be used to end the call.

Reject the call

The call information is stored in the Call list.

On another extension

You can answer a call to a phone in another room:

å Call the ringing extension and press.

Busy tone.

8 Press

Note: France: press

4; Sweden: press 6

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Change answering method

You can choose: Ordinary, Auto, Loud, or Auto loud.

• Ordinary: press the Call key, or the middle Soft key (in this case the call is connected with Loudspeaking function turned on).

• Auto: the call is automatically connected (call is not connected with Loudspeaking function).

• Loud: press the Call key and the call is connected with Loudspeaking function turned on.

• Auto loud: the call is automatically connected after 2 signals with Loudspeaking function turned on (Calls can be answered as usual before that).

Note: Ordinary and Loud methods require you to press a key to get connected.

à or á Press a Menu key. à or á Select Profiles.

Incoming Calls

Select Press the preprogrammed Soft key.

A list with all available profiles is shown.

ã Select a profile.

Options Press the preprogrammed Soft key.

ã Select Edit.

Select Press the preprogrammed Soft key.

ã Select Answer.

Select Press the preprogrammed Soft key.

ã Select the required answering method.

Select Press (see display).

The name of the selected method is shown. The new answering method is marked.

29WiFi412

Incoming Calls

Parallel Ringing

The Parallel Ringing function makes it possible for an incoming call to ring several phones simultaneously and for the call to be answered on any of the phones. The main advantage of this function is that you do not risk losing any calls.

The function requires all the phones involved to be defined in a Parallel Ringing list, which must be configured and initiated by your system administrator. Because only calls to a main extension will be distributed among the phones in the list, this main extension also needs to be defined.

A call to a specific extension will not be distributed to other phones in the list, and will only ring that specific extension's phone.

Parallel Ringing can be temporarily disabled by the phone user using the function “Internal Follow-me”. See also section “Internal

Follow-me” on page 59.

To disable Parallel Ringing temporarily

*21*å# Dial, enter the extension number, and press.

Note: U.K.: press

Press.

Wait for the call icon to stop flashing.

Press to finish the procedure.

If you want to disable Parallel Ringing for all phones defined in the list, follow the procedure for disabling the function from the phone with the main extension number and enter the number of the answering position.

If you want to disable Parallel Ringing for one specific phone in the list only, follow the procedure for disabling the function from this phone and enter its extension number.

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