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Handheld RFID Reader
Model 803
Owner’s
Manual
Track and Trace Solutions
3M Center, Building 225-4N-14
St. Paul, Minnesota 55144-1000
Copyright © 2003-2010 3M. All rights reserved.
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3M™ Handheld RFID Reader Model 803 Owner’s Manual
2003-2010 3M. All rights reserved.
78-8126-8363-5 Rev C
3M is a trademark of 3M.
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Table of Contents
Handheld RFID Reader....................................................................1
Model 803........................................................................................1
Safety information ..........................................................................1
Intended use...................................................................................................................................1
Safety messages............................................................................................................................2
Important notes..............................................................................................................................3
Safety label locations ....................................................................................................................4
EMC, USA, and Canada compliance............................................................................................ 5
Japan...............................................................................................................................................5
Getting started................................................................................6
Using the 3M™ Handheld RFID Reader for the first time ..........................................................6
Specifications.................................................................................................................................7
Handheld components ..................................................................................................................8
Controls and indicators................................................................................................................. 9
Inserting the memory card..........................................................................................................10
Removing the memory card........................................................................................................11
Resetting the Handheld...............................................................................................................12
Formatting a memory card..........................................................................................................13
Adjusting the antenna .................................................................................................................14
Cleaning the Handheld................................................................................................................14
Storing the Handheld................................................................................................................... 14
Battery Management ....................................................................15
Battery charging guidelines........................................................................................................15
Battery use................................................................................................................................15
Sleep mode...............................................................................................................................15
Charging the battery....................................................................................................................16
Replacing the battery...................................................................................................................17
Requesting service .......................................................................18
3M Service phone numbers ........................................................................................................18
For software support.................................................................................................................18
For service.................................................................................................................................18
To order parts............................................................................................................................18
Ordering replacement parts........................................................................................................19
To order parts............................................................................................................................19
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Safety information
Read, understand, and follow all safety information contained in these
instructions prior to installation and use of the 3M™ Handheld RFID
Reader Model 803. Retain these instructions for future reference.
Intended use
The 3M Handheld RFID Reader Model 803 is intended for use in processing 3M™
RFID Tags. These tags are used to identify items, such as books, videocassettes,
files, etc., for various users.
This device is intended for use in an indoor library environment, and
has not been evaluated for other uses or locations.
EXPLANATION OF SIGNAL WORD CONSEQUENCES
DANGER:
Indicates a potentially hazardous situation, which, if not avoided, will result in
death or serious injury and/or property damage.
CAUTION:
WARNING:
CAUTION:
Indicates a potentially hazardous situation, which, if not avoided, could result
in death or serious injury and/or property damage.
Indicates a potentially hazardous situation, which, if not avoided, may result
in minor or moderate injury and/or property damage.
Indicates a potentially hazardous situation, which, if not avoided, may result
in property damage.
EXPLANATION OF PRODUCT SAFETY LABEL SYMBOLS
Attention: Read accompanying
documentation
Risk of Electric Shock
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Safety messages
WARNING
To reduce the risk associated with fire and explosion:
Do not attempt to use a damaged battery pack, charger, or power supply;
Do not allow battery pack to come in contact with water;
Do not disassemble, crush, or incinerate the battery pack — at the end of service life, dispose
of the battery pack in accordance to federal, state and local requirements;
Replace battery pack with Molicel MCR-1821 type battery pack only;
Do not store the battery pack in areas that may exceed temperatures of 100°C/212°F;
Use the charger with the supplied power supply only.
To reduce the risk associated with hazardous voltage contained within the battery
charger:
Do not use the charger or power supply if the case or cord are damaged;
Do not use in outdoor or wet environments;
Do not attempt to service or repair the charger or power supply — no user serviceable parts
inside.
CAUTION
To reduce the risk associated with repetitive strain injuries from overuse of the
Handheld unit:
Operation of the 3M™ Handheld RFID Reader may involve repeated body movements. To
minimize possibility of Repetitive Stress Injury, avoid prolonged repetitive movements, rest
when becoming fatigued and, when possible, alternate job functions with other people. Avoid
awkward reaching for items.
To reduce the risk associated with environmental contamination from the potentially
hazardous chemicals within the lithium-ion battery pack:
At the end of service life, dispose of the battery pack in accordance with federal, state and
local requirements.
To reduce the risk associated with environmental contamination from circuit boards
containing lead-bearing solder within the Handheld:
At the end of service life, dispose of the handheld unit in accordance with federal, state and
local requirements.
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Important notes
Important notes summarize best practices that can help you avoid damaging the
3M Handheld RFID Reader Model 803 (Handheld) and/or corrupting data.
IMPORTANT NOTES!
Be careful not to damage the Handheld.
DO NOT drop the Handheld.
DO NOT leave the Handheld in locations where it might fall.
DO NOT leave the Handheld in direct sunlight.
DO NOT expose the Handheld to heat.
Only use the point of the stylus to touch the various buttons and checkboxes on the screen.
Never use a pen, pencil, or other sharp object on the display screen.
Save all the original Handheld packing materials.
You will need the packing materials if you return the Handheld for repair.
Do not over tighten the antenna adjustment screw.
Over tightening the antenna adjustment screw may damage the Handheld.
Always use the Change Battery function when you change the battery.
If you do not use the Change Battery function when changing the battery, you may lose collected data
and/or corrupt the memory card. Also, you may have to reset the Handheld.
Always return to the Home screen before removing the memory card.
This helps avoid corrupting data that you collected with the Handheld and saved to the memory card.
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Safety label locations
U.S. Pat. No. 6486780, U.S. Pat. No. 6232870
U.S. Pat. No. 6448886, U.S. Pat. No. 6768419
U.S. Pat. No. D470847
Model 803
FCC ID: DGF-LSD702
IC: 458A-TTS702
S/N: 803XXXXX
N1108
PWR COM/STATUS
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EMC, USA, and Canada compliance
FCC Radio Frequency Rules and Regulations
This equipment has been tested and found to comply with the limits for a Class A device, pursuant to Part 15 of
the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment generates, uses, and can emit radiated
radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause
harmful interference in which case the user will be required to correct the interference at his own expense.
FCC Intentional Radiator
Certification
FCC ID: DGFLSD702
This equipment contains an intentional radiator approved by the FCC under the FCC ID number shown above.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this
device may not cause harmful interference, and (2) this device must accept any interference received, including
interference that may cause undesired operation.
NO MODIFICATIONS. Modifications to this device shall not be made without the written consent of The 3M
Company. Unauthorized modifications may void the authority granted under Federal Communications
Commission Rules permitting the operation of this device.
Industry Canada Radio Frequency Rules and Regulations
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Cet appareil numerique de la classe A respecte toutes les exigences du Reglement sur le materiel brouilleur du
Canada.
IC: 458A-TTS702
Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this
device must accept any interference received, including interference that may cause undesired operation of the
device.
EMC Compliance Europe
This equipment complies with the requirements of the RATE and EMC directives.
Japan
同梱の電源コードは当該製品専用です。
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y
Getting started
The 3M Handheld RFID Reader Model 803 (Handheld) is
used to read 3M RFID Tags placed in items such as books,
videocassettes, files, etc. The Handheld can be used with
3M D1 RFID Tags or 3M D8 RFID Tags.
Save all the original Handheld packing
materials. You will need the packing materials
IMPORTANT NOTE!
if you return the Handheld for repair.
Using the 3M™ Handheld RFID Reader for the first time
Step 1 – Use your system software to export your data and 3M Handheld software onto a memory card.
See your Software User Guide for instructions on
exporting software to a memory card.
1 Install the Handheld software (located on the
CD-ROM delivered with the Handheld) on the
same computer where you installed your system
software.
2 Export Handheld software onto a memory card.
This occurs automatically whenever you
export data to a memory card.
1
Memory
Card
Memory
Card Drive
Use System Software to
export Handheld Software
onto a memory card
Insert a
memory card
Memor
Card
3 Insert the memory card into the Handheld.
See Inserting the memory card
10.
Step 2 – Charge the battery and insert it into the Handheld.
on page
1 See Charging the battery on page 16.
2 Insert the charged battery into the Handheld.
The Handheld software automatically starts.
Step 3 – Set the clock
1 If the screen calibration screen appears, follow
the instructions.
2 The Handheld software loads and the Set Clock
dialog box appears.
3 In the Set Clock dialog box, set the time, date,
and time zone.
4 Tap OK.
The Home screen for your Handheld
software appears.
5 Refer to the Software User Guide for Staff and
Admin Setup procedures and instructions on
using the various software functions.
2
Charge the battery
3
Set Clock
:
3 41
June 2005
SMTWTF S
567891011
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
(GMT-06:00) Central Time (US & Can
Automatically adjust time for daylight
saving changes
OK
Set the clock
1234
Cancel
Insert a charged battery
into the handheld reader
PMAM
The Home screen appears
803-001
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Specifications
Operating Temperature
Storage Temperature
Humidity
Memory Card
Battery type
Battery charger
Typical charge life
Typical time to fully charge
a battery
Battery Charger Power
Typical ambient temperature range: 50°F to 104°F (10°C to 40°C)
-40°F to 131°F (-40°C to 55°C)
0% to 85% RAH, non-condensing
Type I or Type II CompactFlash
(A 64-MB memory card stores data for approximately 460,000 items.)
Only use a Molicel MCR-1821 battery rated at 2400mAh or greater.
Only use a Molicel MAC-1821B battery charger.
A fully charged battery will last for approximately three to four hours of
"trigger time" (time the trigger is pressed or activated). This typically
provides many hours of use before recharging is required.
The battery charger will charge a fully discharged battery in approximately
four hours.
100-240 Vac, 1.0A, 50-60 Hz
TM
card
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Handheld components
IMPORTANT NOTE!
Be careful not to damage the Handheld.
DO NOT drop the Handheld.
DO NOT leave the Handheld in locations where it might fall.
DO NOT leave the Handheld in direct sunlight.
DO NOT expose the Handheld to heat.
Only use the point of the stylus to touch the various buttons and checkboxes on the screen.
Never use a pen, pencil, or other sharp object on the display screen.
Antenna
Antenna
Adjustment
Screw
Trigger
Battery
Indicator Lights (3)
Scroll Buttons (2)
Menu Buttons (4)
Stylus
702_002
Figure 1: Handheld components.
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Controls and indicators
The Handheld display includes menu selections and setup screens with various checkboxes.
Most tasks are selected using the menu buttons. You can also use the
stylus to select various Handheld functions.
Use the stylus to check and uncheck the various checkboxes that
appear in the setup screens.
Stylus
Indicator Lights
used in conjunction with
audible cues to help
locate items and shelf
positions.
Display
Scroll Bar
Menu Buttons
702_009
Figure 2: The Handheld includes a menu-driven display screen.
Menu Selections
Scroll Buttons
used to move up and
down through lists.
Menu Buttons
used to select the menu
selections that appear
on the bottom of the
display screen.
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Inserting the memory card
The memory card contains the data and Handheld software
required for operation.
1 - Install a pull tab on the memory card
The Handheld includes a number of pull
tabs that you can attach to various memory
cards. These pull tabs can make removing
memory
cards easier.
For reliable operation, 3M recommends
using only SanDisk memory cards and
SanDisk memory-card readers.
2 – Insert the memory card
1 Grasp the memory card with the label
side up.
2 Push the pin-socket end of the memory
card into the memory-card slot until it
is completely inserted.
Messages (such as loading the
database, etc.) appear on the
screen.
32
MB
78-8123-7890-5
Pin Socket
CompactFlash
Memory Card
Pull Tab
32
78-8123-7890-5
MB
702_00
CompactFlash
Figure 3: Attach the memory-card pull tab to the
memory card.
If the memory card contains a
newer version of 3M software, a
dialog box will ask you if you want
to install the new version.
Database Errors
The Handheld may display No Database
alid Database messages.
or Inv
These messages are usually the result
of corrupted data on the memory card.
If you see these messages, you may
have to reformat the memory card
(See Formatting a memory card
on
page 13.)
Pin-socket side of
the memory card
Insert the memory card with:
>
The pin-socket end of
the memory card facing
the Handheld
> The label facing up.
Figure 4: Insert the memory card as shown.
702_008
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Removing the memory card
IMPORTANT NOTE!
Always return to the Home screen before removing the memory card.
This helps avoid corrupting data that you collected with the Handheld and
saved to the memory card.
Procedure
1 Press Home to return to the Home
screen.
This ensures that the Handheld
finishes any write activities
before you attempt to remove the
memory card.
2 Grasp the memory card and pull it
straight out from the Handheld.
To make it easier to remove a
memory card, attach a memorycard pull tab to the memory card.
702_010
Figure 5: Return to the 3M software Home screen before
removing the memory card from the Handheld.
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Resetting the Handheld
If the Handheld display locks up or stops working, perform the reset
procedure described below.
A blank screen may be caused by a fully discharged battery.
To reset the Handheld
1 Insert a memory card (with 3M Handheld software
on it) into the Handheld.
2 Press and hold the reset button for approximately
one second.
3 The Handheld software loads.
4 The Home screen appears.
If pressing the reset button did not work…
1 Insert a memory card (with 3M Handheld software
on it) into the Handheld.
2 Remove the battery.
3 Insert a fully charged battery.
4 Follow the Using the 3M™ Handheld RFID
Reader for the first time
procedure on page 6.
Reset
Button
Figure 6: Handheld reset button.
702_012
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Formatting a memory card
If the Handheld displays database error messages
when you insert the memory card, try reformatting
the memory card.
If this procedure does not work, call 3M Service.
(See Requesting service
on page 18.)
Using Windows to format the memory card
1 Double-click the My Computer icon on your
computer’s desktop.
2 Right click on the memory-card icon and select
Format.
The Format dialog box appears.
Leave the other settings at their default state.
No Database
No database found on
Memory card.
Insert a memory card with a
Valid database.
OK
DLA_053
Invalid Database
Invalid database found on
memory card.
Export data to memory
card again.
OK
Figure 7: If the Handheld displays database
error messages when you insert the memory
card, try reformatting the memory card.
DLA_061
3 In the File System list box, select FAT.
4 Click Start.
5 After formatting is complete, use your system
software to export information to the memory
card.
6 Insert the memory card into the Handheld.
If the Handheld reads the memory card, the
formatting was successful.
If the Handheld displays “No Database” or
“Invalid Database” messages, call 3M
Service. See Requesting service
18 for phone numbers.
on page
13
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A
Adjusting the antenna
If necessary, use the antenna adjustment tool
(shipped with the Handheld) to carefully adjust the
swivel tightness of the Handheld antenna.
If the antenna is too loose
Use
the antenna adjustment tool to tighten (turn
clockwise) the antenna adjustment screw slightly until
the antenna swivels properly.
Be careful to only turn the adjustment screw the
minimum amount needed to tighten the Handheld
antenna swivel.
If the antenna is too tight
Use
the antenna adjustment tool to loosen (turn
counterclockwise) the antenna adjustment screw
slightly until the antenna swivels properly.
IMPORTANT NOTE!
Do not over tighten the antenna adjustment screw.
Over tightening the antenna adjustment screw may
damage the Handheld.
Antenna
Adjustment
Tool
Antenna
djustment
Screw
702_011
Figure 8: Use the antenna adjustment tool to
adjust the antenna.
Cleaning the Handheld
The Handheld may need occasional cleaning.
Gently rub the Handheld with a soft cloth dampened with a mild cleaning
solution. Make sure that no liquids enter the Handheld case.
DO NOT spray cleaning solution directly on the Handheld.
Storing the Handheld
During storage, the Handheld continues to use a small
amount of battery power. Over time (approximately 2-3
days), the battery can lose its charge.
If you plan to store the Handheld for more than a day
Using the Change Battery function, remove the battery from
the Handheld.
If you store the Handheld for more than 10 days without
a battery, you may have to reset the date and time.
For instructions on setting the date and time, see
Using the 3M™ Handheld RFID Reader for the first time
on page 6.
Alw
when you remove the battery.
If you do not use the Change Battery function
when removing the battery, you may lose
collected data and/or corrupt the memory card.
IMPORTANT NOTE!
ays use the Change Battery function
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Battery Management
The Handheld is powered by a rechargeable lithium-ion battery that must be
periodically charged.
Battery charging guidelines
Batteries may be charged overnight or for
extended periods.
Batteries do not have to be discharged before
recharging them.
Batteries may be plugged in for any amount of
time to partially recharge the battery.
Always keep one of the two batteries fully
charged in the battery charger. At the end of
each workday, you may want to replace the
battery with a fully charged battery and charge
the other battery.
Battery use
Typical charge life
A fully charged battery typically provides several hours of use
before recharging is needed.
Checking the battery charge
The upper right hand corner of each screen includes a
graphical battery charge indicator (battery gauge).
2
Battery
1a
Charger
Stand
Status
Light
3
Figure 9: Battery charging system.
Battery Gauge
?
Power
Supply
1c
1b
Power
Cord
702_004
Indicates that the battery
gauge will display shortly.
100% charge remaining
50% charge remaining
25% charge remaining
The battery gauge shows how much of a charge remains in
the battery. (See Figure 10.)
If the battery gauge shows less than 50% charge
remaining, you may want to replace the battery with a fully
charged battery and place the other battery in the charger.
Low battery warning messages
The Handheld warns you when battery power is low. You
should replace the battery if a “battery low” message
appears.
Handheld software protects you from totally losing power
by requiring that the battery be changed or recharged when
the charge drops to a very low level.
Sleep mode
Once the battery is charged and installed, the Handheld is ready
to use at all times.
To conserve battery charge, the Handheld will enter “sleep
mode” after approximately two (2) minutes of no activity.
During sleep mode, the screen will go blank.
To bring the Handheld out of sleep mode, press the trigger.
The display will revert to the last function that was used.
0/0
Press Trigger To Begin
e Hom
Figure 10: The battery
gauge
shows how much charge
remains in the battery.
027 _005
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Charging the battery
Always keep one of the two batteries fully charged in the battery charger.
The typical charge time is four hours.
To charge a battery
1 Connect the battery charger.
a Connect the power supply output to
the charger stand.
b Plug one end of the power cord into
the power supply.
c Plug the other end of the power cord
into an AC power source:
(100-240 Vac, 1.0A, 50-60 Hz).
The status light is Green when no
battery is inserted into the charger
stand.
2 Insert a single battery into the battery
charger stand.
Ensure that the two gold contacts on
the battery are placed face down into
the charger stand.
The status light will change to Red to
indicate that the battery is charging.
2
Battery
1a
Charger
Stand
Status
Light
3
Figure 11: Connect the battery charger as shown.
Power
Supply
1c
1b
Power
Cord
702_004
3 When the battery is fully charged, the
status light changes from Red to Green.
Battery Charger Status Light
Red
indicates that the battery is
being charged.
Green
indicates that the battery is
charged or that there is no
battery inserted in the
charger stand.
WARNING
To reduce the risk associated with fire and explosion:
Do not attempt to use a damaged battery pack, charger,
or power supply;
Do not allow battery pack to come in contact with water;
Do not disassemble, crush, or incinerate the battery
pack — at the end of service life, dispose of the battery
pack in accordance to federal, state and local
requirements;
Replace battery pack with Molicel MCR-1821 type
battery pack only;
Do not store the battery pack in areas that may exceed
temperatures of 100°C/212°F;
Use the charger with the supplied power supply only.
To reduce the risk associated with hazardous voltage
contained within the battery charger:
Do not use the charger or power supply if the case or
cord are damaged;
Do not use in outdoor or wet environments;
Do not attempt to service or repair the charger or power
supply — no user serviceable parts inside.
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Replacing the battery
Removing the battery
1 From the Handheld software’s Home
menu, select Change Battery.
Important Note! - If you do not use
the Change Battery function, you
may lose collected data and/or
corrupt the memory card. Also, you
may have to reset the Handheld.
2 When the screen goes blank, it is
safe to remove the battery.
3 Push the battery tab down, away
from the battery.
4 Slide the battery out of the battery
holder.
Installing the battery
1 Insert the battery into the battery
holder as shown.
Select "Change Battery" from the main screen
1
Remove the old battery
2
Press the
Battery
Tab
Insert the new battery
3
Remove the Battery
2 Make sure that the battery tab
securely holds the battery in place.
Make sure that the
Insert the Battery
battery tab securely
holds the battery in place
702_006
Figure 12: Before removing a battery, select Change Battery.
WARNING
To reduce the risk associated with fire and explosion:
Do not attempt to use a damaged battery pack, charger, or
power supply;
Do not allow battery pack to come in contact with water;
Do not disassemble, crush, or incinerate the battery pack — at
the end of service life, dispose of the battery pack in
accordance to federal, state and local requirements;
Replace battery pack with Molicel MCR-1821 type battery
pack only;
Do not store the battery pack in areas that may exceed
temperatures of 100°C/212°F;
Use the charger with the supplied power supply only.
To reduce the risk associated with hazardous voltage
contained within the battery charger:
Do not use the charger or power supply if the case or cord are
damaged;
Do not use in outdoor or wet environments;
Do not attempt to service or repair the charger or power
supply — no user serviceable parts inside.
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Requesting service
Before you call
Before you call 3M Service, have the following information available:
Have the Handheld near the phone.
Write down the Handheld’s serial number (located on the bottom of the
Handheld).
Be ready to describe the problem and any error messages in detail.
Write down the software version. (From the Handheld’s Home screen,
select About to display the software version number.)
Return for repair
If repairs are necessary, call 3M Service and the 3M-service representative
will explain how to package and return the Handheld.
Save all the original Handheld packing materials so you can properly
pack the unit if you need to return it for repair.
3M Service phone numbers
For software support
In the United States
Library Systems: 1-800-328-0067 (Option 1)
3M RFID Tracking System: 1-800-944-3512 (Option 2)
In Canada
Library Systems and 3M RFID Tracking System (English): 1-800-561-5115 Ext 3770
Library Systems and 3M RFID Tracking System (Français): 1-800-361-4488 Ext 4766
In other countries
Call your local 3M office.
For service
In the United States
Library Systems: 1-800-328-0067 (Option 1)
3M RFID Tracking System: 1-800-944-3512 (Option 2)
In Canada
Library Systems and 3M RFID Tracking System (English):
1-800-268-6235
Library Systems and 3M RFID Tracking System (Français): 1-800-567-3193
In other countries
Call your local 3M office.
To order parts
See Ordering replacement parts on page 19 for part numbers and phone numbers.
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Ordering replacement parts
The following consumable parts may be ordered separately:
Stock Number Description
78-8123-7939-0 Battery
78-8123-7940-8 Battery charger assembly
26-1017-2792-8 Antenna-adjustment tool
78-8123-7890-5 Memory-card removal tab
26-1017-1145-0 64-MB memory card
26-1017-2793-6 Replacement stylus four pack
To order parts
Call the following phone numbers to order the parts listed above.
In the United States
Library Systems: 1-800-328-0067 (Option 2)
3M RFID Tracking System: 1-800-944-3512 (Option 3)
In Canada
Library Systems and 3M RFID Tracking System (English/Français): 1-800-410-6880
In other countries
Call your local 3M office.
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