Apple 4500 User Manual

Setting Up Your Printer

This chapter introduces the Apple Color StyleWriter 4500 printer and explains how to set it up. After you follow the instructions in this chapter, you’ll be ready to print.

Important safety instructions

Always take the following precautions:

m Keep the printer cover closed when pri nting. m Always t urn off th e printer before unplugging it. m Keep the ink cartridges away from children. m Keep the printer away from sources of liquid, such as wash basins,

bathtubs, and shower stalls.

m Protect the printer from dampness or wet weath er, such as rain and snow. m Read all the installation instructions carefully before you plug the printer

into a wall socket.

m Keep these instructions handy for reference by you and others. m Follow all instructions and war nings dealing with your computer system. m Don’t use devices that produce open flames, such as Bunsen burn ers, near

the printer.

m Don’t use alcohol-based or ammonia-based cleaners on or around the

printer.

m Always unplug th e printer before cleaning it. (Use only the cleaning

procedure recommended in Chapter 4.)

m Clean the outside of the printer with a damp cloth and, if necessary, a mild

soap or detergent. Be careful not to get liquid into th e printer or the power cord receptacle.

IMPORTANT

The only way to disconnect power completely is to unplug the power adapter. Make sure at least one end of the power cord is within easy reach so that you ca n un plug the Color StyleWriter 4500 when you need to.

Watch for these situations, and if one occurs pull the plug!

m the power cord or plug becomes frayed or otherwise damaged m you spill something into the printer m the printer is exposed to rain or a ny other excess moisture m the printer has been dropped or otherwise damaged m you suspect that your printer needs service or repair

WARNING

of this product, or similar prod ucts, must always b e supervised by an adult. Do not allow children access to the i nterior of any electrical product and do not permit them to handle any cables.

Electrical equipment may b e hazardous if misused. O peration

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Unpacking t he printer

Color StyleWriter 4500Floppy disk

CD-ROM

Ink cartridges

Serial cable

Power adapter

Ink cartridge storage case

1 Remove everything from the shipping box, but leave the ink cartridges in their packages.

2 Remove the tape and packing material from the outside of the printer.

Setting Up Your Printer

3 Open the printer’s cover and remove the packing material from the inside of the printer.

Remove the packing material.

Save the car t on a nd the packing material in case you ever need to ship the printer.

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4Close the printer’s cover. 5Place the printer in your work area.

Choose a location n ear your computer that has an electrical outlet and good ventilation, is out of direct sunlight, never gets damp or very hot or very cold, and is away from devices that could cause electromagnetic interference, such as stereo speakers or cordless telephone transmitters. Do not place the printer on a slanted surface. See Appendix A, “Technical Information,” for sp ecific information about the physical requirements of your printer.

IMPORTANT

Don’t accidentally discard the in k cartridge storage case. You need it to store an opened cartridge that you’re not using in the printer. The case keeps the print head from drying out and prevents accidents with ink stains.

Plugging in the printer

Plug th e connector end of th e power adapter into the printer and then plug the other end of the adapter into an outlet.

IMPORTANT

The only way to disconnect power completely is to unplug the power adapter. Make sure that at least one end of the power cord is within easy reach so that you can unplug the printer in an emergency.

WARNING

The Color StyleWriter 4500 is designed to work with the electrical system of the region in which you purchased it. It works with only one frequency of electricity, either 50 or 60 Hz. The label on the adapter you received with your printer indicates th e frequency required.

The label on the adapter also indicates the voltage required. If you are using the printer i n a region with a different voltage but the same frequency as that listed on the adapter, you must use a voltage conver ter to provide the voltage indicated on the adapter label.

Serious damage to the printer will result from using th e Color StyleWriter 4500 adapter with an improper electrical frequency or improper voltage conver ter. Damage resulting from such misuse of the printer is not covered under warranty.

Setting Up Your Printer

Connecting the printer directly to your computer

Connect this end of the cable to either the printer port or the modem port, which are labeled with these icons.

Some Macintosh computers have a combined serial port with two icons.

You can connect the printer directly to your computer with a serial cable. If you want to add the printer to a LocalTalk network, see the next section, “Connecting to a LocalTalk Network.” You cannot connect the printer both ways.

1Plug the cable into the interface port on the printer.

You can use the serial cable that came with your printer, or you can use a LocalTalk kit and plug a LocalTalk cable into the same port.

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2Plug the other end of the cable into the printer port on your computer.

If your computer is connected to a n etwork, a network cable may already be connected to the printer port ([). In that case, use the modem port (W).

Remember whi ch port on the computer you use. Later you must tell the printer software where to look for the printer.

Some PowerBook computers that have an internal modem installed cannot tell that the printer is plugged in. You must change a setting in the PowerBook Setup or Express Modem control panel. For details, see “Special Infor mation for PowerBook Owners” in the section “Telling Your Computer to Use the Color StyleWriter 4500,” later in this chapter.

Connecting to a LocalTalk network (optional)

If you have an existing LocalTalk n etwork, you can add your printer to it and share the printer with other Mac OS–based computers on the network.

IMPORTANT

You can either connect th e printer directly to your computer with a serial cable or connect it to a LocalTalk network with a LocalTalk connecting kit. You cannot connect the printer both ways at the same time.

1 Obtain a LocalTalk connecting kit.

LocalTalk connecting kits come in many varieties. A kit usually contains one connector box and one LocalTalk cable. Two LocalTalk connecting kits are available from Apple. For i nformation about these kits, see “Apple Printer Supplies a nd Accessories” in Appendix A.

2Plug the connector box into the interface port on the printer. 3Connect the printer to the network in one of these two ways:

m To c onnect the printer to the end of a LocalTalk network, use the LocalTalk

cable to connect the empty socket of th e nearest device’s connector box to the printer’s connector box.

m To c onnect the printer between two devices on a LocalTalk network,

disconnect one LocalTalk cable from the connector box or the device immediately to the left or right of the printer and plug it into the new printer’s connector box. T h en use the new LocalTalk cable to connect th e free socket on the printer’s connector box to the socket you freed on the other device’s connector box.

Setting Up Your Printer

Turning the printer on and off

Resume button

Power button

To tur n on the printer, press the power button. The green power light glows. To tur n th e printer off, press the power button again. The power light goes out.

WARNING

Except in an emergency, make sure the printer is turned off before you unplug it. (When the power light is off, the power is off.) If the printer is plugged into a power strip, never tur n off the power strip unless you’ve already turned the printer off.

When you turn off the printer, it moves the ink cartridges to the right, where it caps the nozzles to keep the ink cartridges from drying out. If you unplug the printer or discontinue power before turning it off, the printer can’t position the cartridges in the capped position, the print head may dry out, and you’ll have to replace the cartridge.

Power M acin t osh users and virtual memory

If you are using a Power Macintosh computer, you may want to turn on virtual memory before you try to print on the Color StyleWriter 4500. Th en choose a setting that’s at least 1 MB higher than your “Available built-i n memory.” (You can set it higher without any ill effects.) With this setting, you will avoid some potential printing problems. Turning on virtual memory also reduces the amount of memory needed by many applications. For instructions on turning on virtual memory, see the documentation that came with your computer.

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Installing the i nk cartridges

When you turn on the power and open the cover, the carrier moves to the center. Do not slide the carrier by hand.

Each ink cartridge contains a print head, which sprays the ink onto the paper. Treat it gently so you don’t damage its tiny nozzles.

WARNING

The carrier holds the ink cartridges and moves them back and forth when you are printing a document. Don’t slide the carrier by hand or you will damage the printer.

1 To turn on your printer, press the power button.

The power light comes on.

2 Open the front cover.

The carrier moves to the center of the printer, and the resume light flashes.

Note: If the carrier does not move automatically to the center, try closing th e cover and turning the power off. Then repeat steps 1 and 2.

WARNING

Use only ink designed for use with the Color StyleWriter 4500.

Setting Up Your Printer

3Grasp each ink cartridge by its sides and carefully remove the tape from the cartridge’s

Press until you hear a snap, and the cartridge fits snugly in the carrier. It should be difficult to remove. If a cartridge feels loose, it is not properly seated.

Color ink cartridge

Black ink cartridge When you install the color PhotoGrade ink cartridge, it goes into this side of the carrier, (replacing the black ink cartridge.)

Note: Open the color and black ink cartridges. Set the color PhotoGrade cartridge aside, still in its protective packaging. Use it for special projects, not day-to-day printing.

Make sure you remove the tape from both cartridges.

print head.

You may safely touch the colorful caps or the black plastic, but be careful not to touch any other part.

4Slide the ink cartridges down into the carrier, and then press both cartridges into place.

For the printer to work, you must install two ink cartridges.

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Press th e cartridge all the way into the carrier.

5Close the printer’s front cover.

Black ink cartridge

Color PhotoGrade ink cartridge

Note: The cartridges face in different directions when properly inserted in the storage case.

Keep opened ink cartridges inside the printer or in the storage case.

When you close the cover, you can hear the carrier move to the right.

Important: If the resume light blinks after you close the cover, the ink cartridges are not installed properly. Turn the printer off, then repeat steps 1 through 5. Be sure to press both ink cartridges firmly into place in the carrier.

Storing the ink cartridge you aren’t using

The Color StyleWriter 4500 comes with color, black, and color PhotoGrade cartridges. Sealed in their original packaging, the cartridges are protected. If you open all three packages and switch between the black a nd PhotoGrade cartridges for printing different documents, be sure to store the one you’re not using in the storage case supplied with your Color StyleWriter 4500. T h e storage case keeps the print head from drying out and prevents accidents with ink stains.

IMPORTANT

If you are using only two cartridges, leave them inside the printer.

Setting Up Your Printer

Installing yo ur printer software

Before you can print your documents, you need to install the printer software on your computer. The Apple Printer Software Collection CD-ROM that comes with the Color StyleWriter 4500 contains the pri nter software and an Installer program.

The Installer installs the new printing software you need, plus the fonts that come with the printer (see Appendix C for a list of available fonts).

If you have been using Apple’s sp ecial QuickDraw GX software, turn it off now. The Color StyleWriter 4500 is not compatible with QuickDraw GX.

Note: If you ever upgrade your system software (for example, from System 7.1 to System 7.5), you must reinstall the Color StyleWriter 450 0 software.

Using the

If you have a CD-ROM drive, skip to the next section, “Using the Apple Printer Software Collection CD-ROM.”

If you do not have a CD-ROM drive, the Color StyleWriter 4000 Series Minimal Printer Software floppy disk that came with your printer contains minimal

software that lets you start printing now. For instructions on installing the software, see the Read Me you’ll find on the floppy disk.

In addition, you ca n contact Apple and ask to have the complete Color StyleWriter 4500 printer software mailed to you on a set of floppy disks. If you prefer not to wait and have access to a computer with a CD-ROM drive, the Apple Printer Software Collection CD-ROM contains disk images of the complete set of floppy disks. The CD-ROM also contains a disk-duplication application you can use to create your own set of floppy disks. See the instructions that accompany the application.

Note: The minimal printer software works with a Color StyleWriter 4500 printer that is connected by a serial cable to your computer. If you want to use a LocalTalk kit to connect the printer, you must use the software that comes on the complete disk set.

Now you can go on to read the section “Telling Your Computer to Use the Color StyleWriter 4500,” later in this chapter.

Minimal Printer Soft ware

floppy disk

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Using the

1 Turn off any automatic virus-detection applications you have on your Macintosh

computer.

Apple Printer Software Collection

CD-ROM

If you don’t, problems may occur during the installation. After installation is complete, you can tur n the virus-detection programs back on. (For instructions on turning off each virus-detection application, see the manual that came with the program.)

2 Insert 3 Open the Printer Software folder.

Apple Printer Software Collection

CD-ROM into your CD-ROM drive.

You may have to open the CD icon to see the Printer Software and Software Collection folders.

4 Open the Installer folder (inside the Printer Software folder). 5 To start the Installer program, double-click its icon. 6 In the Welcome dialog box that appears, click Continue.

IMPORTANT

The Installer determines whether you have the correct system software, a nd enough memory and hard disk space to use this printer. If you don’t, the Installer displays a message telling you what you need. You won’t be able to install the printer software until you correct the system software or memory problem. If the message reports a problem, you can purchase new system software or memory from an Apple-authorized dealer, or make space available on your hard disk by throwing away files you don’t need.

7 Read the software license agreement and click Agree.

If you are unwilling to accept the terms of the agreement, click Disagree.

Setting Up Your Printer

8In the Installer dialog box, click Install.

Make sure the disk

named here is the

one on which you want to install the

printer software.

(If not, click Switch

Disk until the correct

name appears.)

9When you see a message reporting that installation was successful, click Restart.

When you’re ready to begin, click Install.

After a few moments, the Installer begins to install the printer software. A status box keeps you informed of progress during installation.

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Installation troubleshooting

If the Installer can’t complete the installation, it will issue a warning message. Here are some ways to fix common problems:

m You may not have the correct hardware or system software for this printer.

If so, the Installer will tell you what you’re missing.

m You may have forgotten to turn off your vir us-detection software as

described in the section “Using the Color StyleWriter 4500 CD-ROM,” earlier in the manual.

m You may have some corrupted fonts on your hard disk. To solve this

problem, see “Installation Is Unsuccessful” i n Chapter 5.

More information about the Installer program

In the proced ure just described the Installer copies all the software you need to your hard disk. In rare circumstances you may want to copy only a subset of the software. In that case choose Custom Install from the pop-up menu in the Installer. When a list of choices appears, select the items you wish to install, then click the Install button. (Click th e letter i to t he right of any of the choices for information.)

Setting Up Your Printer

Telling your computer to use a directly conne cted Color StyleWriter 4500

If your printer is connected directly to your computer with a serial cable, follow these instructions for selecting it in the Chooser.

If your printer is connected to a LocalTalk n etwork, see the next section, “Telling Your Computer to Use a Color StyleWriter on a LocalTal k Network.”

1Make sure the printer is turned on. 2Select Chooser from the Apple (K) menu. 3In the Chooser dialog box, click the appropriate items to select them.

First, click this icon.

(If necessary, use the scroll

bar and arrows to find it.)

Then click one of these items to indicate which port you connected the printer to: the printer port ( modem port (

If no port is available and your computer is a PowerBook, see “Special Information for PowerBook Owners,” later in this chapter.

) or the

[

4Close the Chooser by clicking the close box in its upper-left corner.

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Telling your computer to use a Color StyleWriter on a LocalTalk network

You can connect a Color StyleWriter 4500 printer di rectly to a Lo calTal k network.

Note: If you do not need to share th e printer with other users on the network, connect the printer directly to your computer with the serial cable. The printer prints faster when connected this way.

Once the printer is on the network, its name appears in the Chooser just like the names of other network printers.

Second, click the name of

First, click this icon

(If necessary, use the

scroll bar and arrows

to find it.).

The “AT” stands for

AppleTalk.

your printer on this list.

Finally, click to make AppleTalk active.

Make sure the

StyleWriter 4500

shows in this pop-up

menu.

If you want to change the name, click Setup in the dialog box that appears, type a new name, a nd click Rename. (Note: Anyone on the network can cha nge the nam e.)

Type a new name, then click Rename (or press Return).

Setting Up Your Printer

Special information for P owerBook owners

PowerBook computers that have internal modems may require special setups. What you do depends on whether the Powerbook has on e or two serial ports on its back panel.

Note: This information is for PowerBook users who connect the printer directly to their computer with a serial cable.

PowerBook computers with one serial port

Some PowerBook computers have a single serial port identified by a combination pri nter/modem icon ([/W). If an internal modem is installed on one of these PowerBook computers, the serial port may be in use even though it looks available. When you plug in the Color StyleWriter 4500, the PowerBook may not be able to communicate with the printer.

To make th e port available for printing, make sure the serial port setting is Normal or External. To check the setting, op en the PowerBook, PowerBook Setup, or Express Modem control pa n el. (If you have another kind of internal modem, you may have a different control pa n el. T h e control panel and the setting you use depend on which PowerBook you have and which internal modem you have.) If you have a PowerBook Express Modem, it is best to leave the serial port setting as Normal or External unless the modem programs you use require another setting for compatibility reasons.

PowerBook computers with two serial ports

Even when a PowerBook has two serial ports, if it also has an internal modem, the modem port (W) may look available but actually be in use. If the printer port ([) is available, connect the Color StyleWriter 4500 to it. If the printer port is unavailable and you must use the modem por t, make sure the modem serial port setting is Normal or External. To check the setting, open the PowerBook, PowerBook Setup, or Express Modem control panel. (If you have another kind of internal modem, you may have a different control pa nel. The control panel and the setting you use depend on which modem and system software version you have.) If you have a PowerBook Express Modem, it is best to leave the serial port setting as Normal or External.

For more information, see the i nstructions that came with your PowerBook.

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Loading paper into the paper tray

Width adjuster

Length adjuster

Make sure the paper selection lever is all the way to the left.

The paper tray holds up to 100 sheets of 20-pound paper and feeds the paper automatically i nto the printer. You can load many sizes of paper and other media into the sheet feeder as described in Chapter 2, but to align the ink cartridges, as described in the next section, you must use U.S. letter-size or A4 paper. To load paper into the sheet feeder, follow these steps:

1Slide the paper adjusters out as far as you can.

2Make sure the edges are even on all sides before inserting a stack of paper.

Setting Up Your Printer

3 Load the paper into the lower tray, print side down.

Slide the paper lengthwise into the tray, print side down.

The wrapper that the paper comes in usually tells which side to print first.

Note: Illustrations inside the printer cover remind you how to insert pap er and envelopes correctly.

4Slide the paper adjusters in to touch the edges of the stack of paper.

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Aligning th e ink cartridges

Whenever you install a n ew in k cartridge, follow these steps:

1If necessary, turn on the printer.

The green power light should be on.

IMPORTANT

If the resume light blinks, the ink cartridges are not installed properly. Turn the printer off. Then follow th e steps in “Installing the Ink Cartridges,” earlier in this chapter.

2Make sure there is plain paper in the paper tray. 3Choose Page Setup from the File menu. 4 In the Page Setup dialog box, click Utilities.

Click Utilities.

5 In the dialog box that appears, find Align Print Cartridges and click Start.

Click Start.

6 Read the message that appears, and click Align.

Click Align.

Setting Up Your Printer

7Examine the patterns that appear on the printed page.

From among the sets of parallel lines, choose the horizontal set and the vertical set for which the black and magenta lines are most closely aligned.

IMPORTANT

If you ca nnot see black lines, make sure you have removed the tape from the black ink cartridge. If you cannot see magenta lines, remove the tape from the color ink cartridge

8In the dialog box that appears, click the number and letter corresponding to the best

aligned sets, and click OK.

The printer prints a second page, containing a square and a cross, for you to verify that the alignment is acceptable.

9If the patterns on the second printed page are acceptable, click OK.

If the square and cross are properly aligned, click OK.

To repeat the process, click Align.

10 Click OK in the remaining dialog boxes.

You have finished aligning the ink cartridges in your printer.

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Printing the sample page

Resume button

Power button

To see what your printer can do, pri nt the demonstration page.

1Make sure the printer and computer are turned on. 2Press and hold down the resume button for three seconds and release it.

The printer prints the sample page, your first full-color document from your new printer.

Make sure the paper selection lever is all the way to the left.

Note You do not need to print this page every time you use the printer.

Setting Up Your Printer

Using onscreen help

The CSW 4000 Series Printer Guide is a valuable source of i nformation about your printer and printer software. T h e Guide menu is identified by a question mark (h) in the upper-right corner of the screen.

To open CSW 4000 Series Printer Guide, make sure you are in the Finder. Then choose CSW Guide from the Guide (h) menu at the top of your screen.

Macintosh (or Mac OS) Guide also contains general information about printing, as well as other information about using your computer. Macintosh Guide is available while you’re in the Finder.

CSW 400 0 Series Printer Guide provides onscreen help on how to use your printer.

Choose this.

First, click the Topics

Second, choose

a topic from the list

that appears here.

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button.

Third, for detailed instructions, select the question you want answered from this list and click OK.

Tips for using CSW 4000 Series Printer Guide

When you can’t find the information you need

m In searching for help topics, use all three buttons at the top of Guide’s

initial window: Topics, I ndex, and Look For.

m If you’re in a series of steps and wa nt to return to the list of help topics,

click the button marked Topics in the Guide window.

When you can’t see what’s behind the Guide window

Guide windows stay in front of other windows on the screen so that your instructions are never covered.

m Drag a Guide wi ndow by its title bar to move it out of the way. m Click the zoom box once to shrink a guide window. (To expand the

window, click the zoom box a second time.)

When you need more information about an instruction or term

m Click the “Huh?” button if it is available. m If an unfamiliar word is underlined, click it to get a definition.

Title bar

Topics button

Zoom box

Navigation buttons

Setting Up Your Printer

Using the electronic user’s manual

This setup manual also appears as Chapter 1 in an electronic user’s manual, along with th e complete reference information about your printer. the electronic manual, in Adobe Portable Document Format (PDF) is available on the apple Printer software Collection CD-ROM.

1 On the CD-ROM, open the Printer Software folder and find the Electronic Manual folder. 2 Drag the Electronic Manual folder to your hard drive. 3Double-click the Electronic Manual folder to open it. 4Double-click the Installer

Foll ow the in structions on the screen to install Adobe Acrobat™Reader.

5When installation is complete, double-click the CSW Manual.pdf file to open it.

Now you can read the ma nual on your computer screen.

Tips for finding and printing information with Acrobat Reader

Adobe Acrobat Reader has features that give you fast, easy access to information.

m For help usi ng the Acrobat Reader, choose Acrobat Reader Help from the

Help (h) menu at the top of your screen. The Adobe Acrobat Reader Online Guide appears.

m Print only specific sections fo the manual that contain information you

need. Printing an entire PDF file can be a time-consuming task and can use large amounts of ink and paper unnecessarily.

Chapter 1

Printing

This chapter explai ns how to use the Color StyleWriter 4500 for everyday tasks. Before you follow the instructions in this chapter, make sure the printer is set up and working, as described in Chapter 1.

Planning documents wit h the Color StyleWriter 4500 in mind

Many pri nter options affect how much can fit on a page. Before you spend a lot of time laying out a document, set it up as you plan to print it:

1Select the printer you plan to use.

If the Color StyleWriter 4500 is your only printer, and you followed the setup instructions in Chapter 1, you have selected your printer. If you have access to more than one printer, see “Switching Between Printers,” later in this chapter.

2With the document active on your computer screen, choose Page Setup from the File

menu and select the options you like.

The key areas that affect page layout are paper size, type, and orientation. When you’ve finished setting your options, click the OK button to return to your document. You can now format it as you like. Since you’ve already set your printing options, the document will print as you see it on your screen.

Printing a docume nt

The next two sections explain the different ways you can print a document:

Quick instructions for printing standard documents.

To print do cuments that don’t require any special options, see this section. (The section describes what a “standard document” is.)

Detailed instructions for printing other documents.

To print do cuments that

require any of the nonstandard options, see this section.

Quick instructions for printing standard documents

To print a standard document, follow the instructions in this section:

m standard paper size, US Letter (8.5" by 11" in the United States) m plain paper m portrait page orientation (so when you look at the printed page, it is longer

than it is wide)

m no special effects and normal print quality Assuming you have already selected the printer in the Chooser as described

in Chapter 1, and that the printer is filled with standard paper, you need only follow these s teps:

1While the document is in an active window, choose the Print command from the

File menu.

The Print dialog box opens on your screen.

2Make sure the printer is turned on (the green power light glows). 3Click the Print button.

After a few moments, the document starts to print. If background printing is turned on, you can continue working while the document is printing. You can also monitor and control the documents that are waiting to print. (See “Printing While You Use Your Computer” and “Monitoring and Controlling Background Printing,” later in this chapter.)

Chapter 2

Detailed instructions for printing documents

If your document is not standard, follow these steps:

1If you haven’t already selected the Color StyleWriter 4500 in the Chooser, do so now.

You already selected th e Color StyleWriter 4500 in Chapter 1, and if it’s the only printer you ever use, you won’t need to do it again. If you do need to switch, see “Switching Between Printers,” later in this chapter.

2 Load the paper, envelopes, or other materials into the printer, as described in Chapter 1.

Remember to adjust the external paper selector before filling the sheet feeder.

3While the document is active on your screen, choose Page Setup from the File menu and

make adjustments in the dialog box that opens.

If the default settings shown here are satisfactory, you can skip this step.

To indicate the size

and type of paper in

the paper tray, use

these pop-up menus.

To print with a

PhotoGrade cartridge

in the printer, click to

put an X in this box. (You may also want

to choose Photograde

from the Paper Type

pop-up menu.)

Choose the settings you want, then click OK.

For manual duplex printing

(two-sided), use this pop-up menu.

You can type a number from 25 to 400. Numbers smaller than 100 reduce the image; numbers greater than 100 enlarge it. Changing the size may change the pagination.

For more information about optional features, see “Adjusting Color Options,” later i n this cha pter.

IMPORTANT

Make sure you correctly indicate the size of the paper, envelopes, or other material you have in the paper tray. If you change the paper size in this dialog box, you might also want to look over your document to see if any of the page breaks have changed. For information on non-standard sizes, see “Defining Your Own Custom Paper Sizes,” later in this chapter.

Printing

4Choose Print from the File menu and make adjustments in the dialog box that opens.

Best quality takes

longer to print.

Draft is faster.

To print color images

in black and white

and grayscale,

click to put an X

in this box.

5Click the Print button.

Choose the settings you want, then click Print.

To see how your page will look when printed, click Preview.

If you want your printed pages to be stacked in the correct order as they come out of the printer, click to put an X in this box.

Item in dialog box What you use it for

Quality Select which level of quality you want. Generally, the higher the quality, the

longer the document will take to print. The Draft option is available only when you use Plain paper or Transparency.

Pages Indicate how many pages of the document to print. To print the whole

document, click All. To print a range of pages, type the beginning and end page numbers.

Copies Type how many copies of the document you want.

Chapter 2

Printing while you use your computer

You can continue to work on your computer while printing on the Color StyleWriter 4500. The feature that gives you this ability is called

background printing. To turn background printing on or off, follow these steps:

1Select Chooser from the Apple (K) menu. 2Click the CSW 4000 Series icon in the Chooser.

If your printer is connected to your computer by a LocalTalk connection kit, click the CSW 4000 Series (AT) icon.

Click this icon.

3Click to turn background printing on or off.

4Click the close box in the upper-left corner of the Chooser.

If you don’t see the icon, click this arrow until it appears.

Click On or Off.

Once background printing is turned on, it is in effect whenever you pri nt, until you turn it off. When you click Pri nt in the Print dialog box, a message appears for a moment to tell you the document is being prepared. Once the message disappears, you can continue other work. Your computer may pause occasionally while it processes the document for printing. See “Monitoring and Controlling Background Printing,” next, for more information.

Note: Printing may be slower with background printing on. If you turn background printing off, however, you must wait for printing to finish before you can continue your work. Any time you print with the color PhotoGrade cartridge on PhotoGrade paper, you should turn off background printing.

Printing

Monitoring and controllin g background printing

If you are using background printing, you can use the PrintMonitor to check on and control your pri nt requests. (To turn background printing on and off, see “Printing While You Use Your Computer,” earlier in this chapter.)

1While printing is in progress, choose PrintMonitor from the Application menu.

A window opens listing the documents that are printing or waiting to print:

Choose PrintMonitor.

The document that’s currently printing

Documents waiting to print

To cancel a job that’s printing (or one

that’s waiting to print),select the job

and click here.

2You can check the activity on your printer and cancel printing if you want to.

Chapter 2

Adjusting color options

To adjust th e way colors are printed, follow these steps:

1Choose Print from the File menu. 2 In the dialog box that appears, click Options.

3Select your color options.

Unless you have specific needs, it may be best to leave the settings on Auto.

Click Options.

For information about color options, choose CSW 4000 Series Printer Guide from the Help (

For information on using Guide, see Chapter 1.

) menu.

The ColorSync color-matching system makes sure that colors look as consistent as possible no matter what device you use to view them—monitor or printer. In addition, ColorSync helps give you the best possible colors whe n you export the image to another Mac OS–based computer with ColorSync installed or print it on another color printer.

Note: For the best color, you n eed to choose a specific profile for your monitor. In the ColorSync control panel, choose th e D50 profile for your monitor. If there is no D50 available for your monitor, choose Apple Multiple Scan 17 – D50. The D50 profile gives you better colors.

For more information on ColorSync, see Appendix C.

Printing

Printing a photograph

You can print exceptional quality photographic or oth er color images, using the color PhotoGrade ink cartridge.

m Use the color and color PhotoGrade cartridges to print color and black-

and-white photographs or pictures with vivid colors.

m Use the color and black cartridges for black text, documents that are

mainly text, banners, and pictures other than photographs.

1Put paper in the lower paper tray, print side down (as usual).

If you’re using Apple Color Ink–Jet Color PhotoGrade paper, the package tells you which side to print on. You can use plain paper to print photographs. For best results, use PhotoGrade paper.

IMPORTANT

Before you print using the color PhotoGrade ink cartridge and color PhotoGrade paper, b e sure to turn off background printing. With background printing on, the printer experiences small delays when the computer is busy with something else. The resulting print quality may not be the best you can get from your Color StyleWriter 450 0.

2 Turn on the printer.

The green power light should glow.

Chapter 2

3 Open the top cover.

To pop the cartridge loose, pull its top toward you. Then lift it out of the carrier.

The carrier moves to the center of the printer. The resume light flash es.

4 Remove the black ink cartridge.

5Put the black ink cartridge in the storage case.

Printing

6Slide the color PhotoGrade ink cartridge down into the carrier, and press it into place.

Note: The color PhotoGrade ink cartridge

includes specially formulated black and color inks for photorealistic printing.

Press th e cartridge all the way into the carrier.

7Close the printer’s cover.

The carrier returns to its home position on the right side of the printer, and the resume light stops flashing.

Chapter 2

8Choose Page Setup from the File menu.

Choose the settings you want, then click OK.

Click to put an X

in this box.

9Choose Print from the File menu.

10 In the dialog box that appears, click Print from the File menu.

Choose the paper that suits your purposes. For the best quality, put PhotoGrade paper into the paper tray and choose it here.

The document containing the photographs begins to print. It may take several minutes before you can see the results.

When you’re done printing photographs

Take th e tim e to reset the printer for normal printing. Here are some settings to rememb er:

m Take th e color PhotoGrade ink cartridge out of the printer, put it into the

storage case, and put the black ink cartridge back into the printer.

m In the Page Setup dialog box, change Paper Type back to Plain Paper (if

that’s what you plan to use next). Click the Use Color PhotoGrade Cartridge checkb ox to remove the X.

m Remove any special paper from the lower paper tray, and replace it with

plain paper.

Printing

Printing a bann er

1Choose Page Setup from the File menu. 2In the Page Setup dialog box, choose either Banner US Letter or Banner A4 from the

Choose one of the

banner paper sizes.

For the best results, use Apple Color In k–Jet Banner Paper. If you use continuous computer paper or Z-fold paper instead, 20-pound paper is best.

Paper Size pop-up menu.

Choose the settings you want, then click OK.

Note: For information on the sizes of the banner papers (in inches and millimeters), see Appendix A.

Chapter 2

3Slide the paper selection lever to the right until it clicks into place.

Flip up the banner support.

Paper selection lever

An icon on the lever indicates that this is the setting for ba nn er paper.

4 Remove all paper from the lower tray. 5 Flip up the banner support in the upper tray.

6Estimate how many sheets your banner needs to print.

Printing

Usi ng t he application that created the banner, you should be able to tell

Put this edge into the paper tray first, at the top of the stack

whether the banner will cover three sheets or four sheets, for example. The printer prints a maximum of 20 sheets in one banner.

7From a stack of Z-fold banner paper, tear off at least one sheet more than you need to

print the banner.

8Tear off the perforated strips, if any, and then unfold and refold the stack to make sure

pages don’t stick together.

9Put the paper in the lower paper tray, with a torn edge at the top of the stack, facing

lengthwise into the printer.

10 Slide the paper adjusters so they touch the edges of the stack of paper.

Chapter 2

11 Make sure the banner document is the active window on the screen, and choose Print

Resume button

from the File menu. 12 In the dialog box that appears, click Print. 13 When printing stops, press the Resume button as many times as necessary to advance

the remaining banner paper out of the printer.

When you’re done printing banners

Take th e tim e to reset the printer for normal printing. Here are some steps to

remember:

m In the Page Setup dialog box, select the Paper Size appropriate for the

document you want to print next.

m Slide the paper selection lever to the left. (The lever is located underneath

the l eft corner of the lower pap er tray.)

m Lower the banner support in the upper tray.

m Put some paper into the lower paper tray.

Printing

Printing envel opes

If you’re printing a single envelope, use the single-envelope slot (and leave the paper in the paper tray). If you’re printing a stack of envelopes, use the paper tray

Notes about envelopes

See the instructions that came with the applications you use to see if they offer special, easy ways to format and print envelopes. If not, choose the envelope size you’re using in the Page Setup dialog box and format the envelope text as you like.

1Choose Page Setup from the File menu. 2In the Page Setup dialog box, choose either No. 10 Envelope or DL Envelope from the

Choose No.10

Envelope

or DL Envelope.

IMPORTANT

The Color StyleWriter 4500 cannot print flush with the left edge, so return addresses may print closer to the center than you like. To avoid the problem, use envelopes preprinted with your return address, or put the address on a lab el or a r ubber stamp.

Single business-size envelopes

Paper Size pop-up menu.

Choose the settings you want, then click OK.

Note: For information on the sizes of the envelopes (in inches and millimeters), see Appendix A.

Chapter 2

3Slide an envelope into the single-envelope slot until it stops.

Load the envelope print side down, with the flap against the right side of the printer.

Important: Make sure there is paper in the tray.

4Choose Print from the File menu.

If you are using an application that includes settings for printing envelopes, follow the application’s instructions for setting up the address and placing the envelope in the printer.

5 In the dialog box that appears, click Print.

Printing

1Choose Page Setup from the File menu.

Width adjuster

Length adjuster

The paper tray should be empty.

2In the Page Setup dialog box, choose the envelope you’re printing from the Paper Size

Choose the envelope

you are printing.

A stack of envelopes

pop-up menu.

Choose the settings you want, then click OK.

Note: For information on the sizes of the envelopes (in inches and millimeters), see Appendix A.

3Slide the paper adjusters out as far as you can.

Chapter 2

4Put a stack of up to 20 envelopes in the printer.

Load the envelopes print side down, with the flap against the side of the printer.

If the envelopes are thick, reduce the number in the stack.

5Slide the paper adjusters in so they touch the edges of the stack of envelopes.

Printing

If you’re printing small, invitation-size envelopes (such as A2 or C6), you may

To release the handle so

you can lower it, squeeze

the lower inside surface.

have to lower the handle on the length adjuster so you can slide it far enough under the upper paper tray.

6Choose Print from the File menu.

If you are using an application that includes settings for printing envelopes, follow the application’s instructions for setting up the address and placing the envelope in the printer.

7In the dialog box that appears, click Print.

When you’re done printing envelopes

Take th e tim e to reset the printer for normal printing. Here are some steps to remember:

m In the Page Setup dialog box, select the Paper Size appropriate for the

document you want to print next.

m Remove any unused envelopes and make sure there is paper in the lower

paper tray.

Chapter 2

Printing tra nspare ncies

For best results, use Apple Color Ink–Jet Transparency Film or transparencies designed for ink–jet pri nters.

1Choose Page Setup from the File menu. 2 In the Page Setup dialog box, choose Transparency from the Paper Type pop-up menu.

3Choose Print from the File menu. 4 In the Print dialog box that appears, choose Best from the Quality pop-up menu.

Choose the settings you want, then click OK.

Choose Transparency.

Choose Best.

Printing

5Insert the transparencies into the paper tray, shiny side down, with the joined edge into

Load transparencies with the shiny side down. The edge where the paper and transparency are joined should go into the paper tray first.

Paper-backed transparency

Single layer trasparency

the paper tray first.

6Slide the paper adjusters in so they touch the edges of the stack. 7Choose Print from the File menu.

Chapter 2

8In the dialog box that appears, click Print.

In printing transparencies, the printer uses more ink, puts it on the transparency surface more slowly, and allows more time for inks to dry between sheets. For th ese reasons, transparencies take a while to print.

When you’re done printing transparencies

Take th e tim e to reset the printer for normal printing. Here are some steps to remember:

m In the Page Setup dialog box, select the Paper Type appropriate for the

document you want to print next.

m Remove any unused transparencies and put some paper into the lower

paper tray.

m Next time you print, rememb er to change the print quality back to Normal

(or whatever is appropriate) in the Print dialog box.

Printing labels

For best results, use labels designed for ink–jet printers.

1Choose Page Setup from the File menu. 2 In the Page Setup dialog box, choose US Letter or A4 from the Paper Size popup menu,

and choose Plain Paper from the Paper Type pop-up menu.

Choose US Letter

(or A4) and

Plain Paper.

3Choose Print from the File menu. 4 In the Print dialog box that appears, choose Normal from the Quality pop-up menu.

For printing labels,

use Normal print

quality.

Choose the settings you want, then click OK.

Choose the settings you want, then click Print.

Printing

5Fan the edges of the label sheets to make sure they are separated.

Labels, face-down

Plain paper (5 sheets)

6Insert into the paper tray sheets of labels, face-down, on top of about 5 sheets of plain

paper that’s the same size.

You can insert up to 25 sheets of labels.

7Slide the paper adjusters in so they touch the edges of the stack. 8Choose Print from the File menu. 9In the dialog box that appears, click Print.

When you’re done printing labels

If you expect to print on plai n paper next, you ca n leave the print settings as they are.

Chapter 2

Printing index cards and postcards

Raise the card guide.

Remove the upper tray.

You can use the Color StyleWriter 4500 to print on index cards and postcards.

1Choose Page Setup from the File menu. 2 In the Page Setup dialog box, choose the card size you want from the Paper Size pop-up

menu, and choose Plain Paper from the Paper Type pop-up menu.

Choose the size that

matches the cards

you are printing on.

Choose the settings you want, then click OK.

Note: For information on the sizes of the cards (in inches and millimeters), see Appendix A.

3 Remove the upper tray and raise the card guide.

Printing

4Place a stack of up to 30 cards in the lower paper tray, resting against the raised card

To release the handle so you can lower it, squeeze the lower inside surface.

guide.

5 Lower the handle on the paper length adjuster.

6Slide the paper adjusters in so they touch the edges of the stack.

Chapter 2

7 Replace the upper tray and raise the card guide.

Lift the cover for access.

Replace the top tray.

You may need to lift the printer cover for easy access.

8Choose Print from the File menu.

When you’re done printing index cards or postcards

Take th e tim e to reset the printer for normal printing. Here are some steps to remember:

m In the Page Setup dialog box, select the Paper Size appropriate for the

document you want to print next.

m Remove the top tray, then remove any unused cards and lower the

card guide .

m Replace the top tray and make sure there is paper i n the lower paper tray. m Raise t he paper adjuster handle back to its vertical position.

Printing

Manual duplex printing (two-sided)

To conserve paper, you can print on both sides, putting the paper through th e printer twice. The first time through, the printer pri nts odd-numbered pages; the second time through, it prints even-numbered pages.

Note: Use 28-pound or heavier paper for manual duplex printing. If you use a lighter paper, the i nk may bleed through the paper.

1Put paper in the lower paper tray.

Remove any paper from the upper tray.

2Choose Page Setup from the File menu. 3Choose Book or Tablet from the Two-Sided Printing pop-up menu, and click OK.

Choose the settings you want, then click OK.

Book prints the pages so they can be bound on the left, as a book.

Tablet prints the pages so they can be bound at the top, as a tablet.

4Choose Print from the File menu.

The printer automatically prints the odd-numbered pages and delivers them in the upp er paper tray.

5 Following instructions on the screen to bring PrintMonitor to the front, choose

PrintMonitor from the Application menu.

Chapter 2

6 Following instructions on your screen, put the stack of printed pages back into the lower

Take the printed sheets out, rotate the stack and insert it into the lower paper tray, with the printed side up. The second side will be printed according to what you choose (Book or Tablet) in step 3.

paper tray.

7When the paper is ready, click OK.

When you’re done with manual duplex printing (two-sided)

Take th e tim e to reset the printer for normal printing. In the Page Setup dialog box, choose None from the Two-Sided Printing pop-up menu.

Printing

Printing a flipped document

You can flip a document, reversing text and pictures so they are correct when you transfer the image to another surface (such as a T-shirt). Flipping can also be useful when you print transparencies. (You can write on the transparency without smearing the ink printed on the reverse side.)

1Put paper in the lower paper tray, print side down (as usual).

If you’re using transparencies, put them in rough side down.

2Choose Page Setup from the File menu. 3Click Flip Horizontal and click OK.

Click to put an X

in the box.

Choose the settings you want, then click OK.

Chapter 2

4Choose Print from the File menu. 5 In the dialog box that appears, click Print.

The text and pictures print backwards. To see the reverse image, hold the page up to a mirror.

When you’re done printing flipped documents

Take th e tim e to reset the printer for normal printing. Here are some steps to remember:

m In the Page Setup dialog box, click Flip Horizontal to remove the X from

the ch e ckbox.

m If you used transparencies or special paper, replace it with standard paper

in the lower paper tray.

Printing

Defining your own custom paper sizes

If the paper is shorter than

8.6 inches, squeeze the handle so you can lower it before you push the adjuster against the stack of paper.

Occasionally, you may want to print on paper whose size does not appear in the Pap e r Size menu on the Page Setup dialog box. If th e size of the paper falls within these ranges, you can use it:

Width: Length:

5 to 8.5 inches

5.83 to 14 inches

To print on the nonstandard paper, follow these steps:

1Put the paper lengthwise into the lower paper tray.

For easier access, you ca n remove the upper paper tray, and then put it back whe n th e paper is in place.

Chapter 2

2Choose Page Setup from the File menu. 3Choose Add Custom from the Paper Size pop-up menu. 4 In the dialog box that appears, type the appropriate information and click OK.

Specify the size

in inches or

centimeters.

If you are printing

nonstandard

envelopes, click to

put an X here.

5Choose Print from the File menu.

Give the custom size a name.

Type the width and height. When you’re ready,

click OK.

Printing

Tips on Paper, Quality, Speed, and Cost

This chapter explai ns how to use different materials and printing options to meet your needs.

Choosing print materials

Here are some tips on wh en a nd how to use different print materials.

Plain paper

Use plai n paper for everyday pri nting.

m Print quality may vary dependi ng on the manufacturer of the paper.

If you’re not happy with one kind of paper, try a different brand. For consistent results, use one of the special papers designed for the Color StyleWriter 4500 printer.

m You can use any plain pap er, including plai n copier paper. Paper weight

can ra nge from 16 to 36 pounds, though 20-pound paper is recommended.

m Don’t use erasable typing paper, damaged or wrinkled paper, stapled paper,

or multipart forms (“carbonless carbons”).

m Plain paper almost always has one side that is better for printing than the

other. See the package label to determine which side is b etter, and load that side face down i n the lower paper tray.

Apple C olor Ink–Jet Premium Coated Paper

This bright white coated pap er is great for creating high-quality presentations, newsletters, and reports.

m Use only coated paper designed for use with the Color StyleWriter 4500. m One side of th e paper is a little whiter than the other a nd is better for

printing. See the package label on the coated paper to determine which side is better, and load that side face down in the lower paper tray.

Apple Color Ink–Jet Glossy Paper

This glossy, heavyweight paper produces vibrant, perman ent color images.

m Use only glossy paper designed for use with the Color StyleWriter 4500. m When loading a stack of glossy paper into the paper tray, put a single sheet

of plain paper at the bottom of the stack to prevent misfeeding.

Apple C olor Ink–Jet PhotoGrade Paper

Use this heavyweight, photo-quality paper together with the color Photograde ink cartridge for printing photorealistic images.

m Use only PhotoGrade paper designed for use with the Color StyleWriter

4500.

m Load the PhotoGrade paper so that the shiny side is face down in the lower

paper tray.

Chapter 3

Apple Color Ink–Jet Banner Paper

Use this paper to print a continuous document that contains pages strung together—for example, a birthday greeting.

m Use only banner paper designed for use with the Color StyleWriter 4500. m When loading a stack of bann er paper into the paper tray, make sure the

torn e dge at the top of the stack goes into the paper tray first.

Apple Color Ink–Jet Transparency Film

This fast-drying, smudge-proof transparency film is great overhead presentations.

m Use only transparencies designed for use with the Color StyleWriter 4500.

These special transparencies may have a sheet of paper attached to them or a strip of tape at one end; leave the paper and the tape attached until after printing.

m Load the transparencies so that the paper backing or the tape strip is face

up in the lower paper tray and the edge where the paper and film are joined or the taped edge goes into the tray fi rst.

Labels

Use labels for addressing envelopes and other pur poses.

m Use only labels designed for use with ink jet printers. m Load the labels face down in the lower paper tray. Put about 5 sh eets of

plain paper under the stack of labels.

Index cards and postcards

Use i ndex card or postcard stock when you want to print small messages, send greetings, post information on bulletin boards.

m Load the cards so that the side you want to print on is face down in the

lower pap er tray.

Tips on Paper, Quality, Speed, and Cost

Materials you can print on

Here are details about the kinds of materials you can use in your Color StyleWriter 4500 printer.

Print material Special instructions

Plain paper Coated paper

Index cards Glossy paper

Color PhotoGrade paper

Transparencies

Banner paper (continuous computer paper or Z-fold paper)

Envelopes Labels

Use 16- to 36-pound paper.

Use only paper designed for this printer.

The whiter side should face down.

The print side should face down.

Use only paper designed for this printer.

The shinier side should face down.

Use only paper designed for this printer.

The shiny side should face down.

Use only transparencies designed for this printer.

The transparency may have a paper backing or a paper tape on one edge. The paper or the tape should face up going into the printer.

The edge where the paper and transparency are joined or the taped edge of the transparency should go into the paper tray first

Use plain paper banner paper.

If there are perforated strips, tear them off.

A torn edge at the top of the stack should go into the printer first.

Make sure the envelope flap is folded down flat.

To prevent misfeeds, put about 5 sheets of plain paper under the stack of labels you insert.

Put the labels in the tray face down.

In the Print dialog box, choose Plain from the Media pop-up menu.

For more information about pap er sizes and specifications, see Appendix A and Chapter 2.

Chapter 3

Quality

Select Best quality.

Best quality takes

longer to print, but

you get better

quality—even on

plain paper.

For highest-quality printing of photographs or images, choose Best quality, use th e color PhotoGrade ink cartridge a nd print on PhotoGrade papers.

Also use the following selections in the Color Options dialog box. (To display the dialog box, click the Color button in the Print dialog box.)

For the best color printing, choose ColorSync from the Color Matching pop-up menu.

For the best color, you n eed to choose a specific profile for your monitor. In the ColorSync control panel, choose the D50 profile for your monitor. If there is no D50 available for your monitor, choose Apple Multiple Scan 17 – D50. The D50 profile gives you better “warm” colors.

For the best visual match between the colors on your monitor and pri nted colors, select the Page-White Gamma option in the Monitors control panel. (On some computers, the control panel is called Monitors & Sound.) To select a gamma option, open the Monitors control panel, then hold down the Option key while you click the Options button. In the Options window, click the Use Special Gamma checkbox to put a ch eck in it. T h en choose Page-White Gamma from the menu.

On a multiscan monitor, make sure that the color temperature, or intensity, is set to 9300 K (the default setting). See the monitor manual for instructions. If you select the Page-White Gamma option with a color temperature other than 9300 K, your monitor colors could look too red or too blue compared to printed colors.

For more information, see “Adjusting Color Options” in Chapter 2.

Tips on Paper, Quality, Speed, and Cost

Speed

Select Normal or

Draft. Draft is faster

than Normal.

Cost

For faster printing, change the Print Quality setting in the Print dialog box. (To display the dialog box, choose Print from the File menu.)

Color printing takes longer than black-only pri nting.

To reduce the amount of ink you use, select Draft quality in the Print dialog box whenever possible.

For simple graphics or for documents that are mostly text, use the color and black ink cartridges. The color PhotoGrade cartridge should be used in place of the black cartridge only when you need the best quality photorealistic color printing.

Chapter 3

Maintaining Your Printer

It doesn’t take much effort to keep your Color StyleWriter 4500 printer in good working condition. You simply have to replace the in k cartridges wh en they run out of in k and clean the printer or print head if you notice a problem. (For instructions on cleani ng the printhead, see “Cleaning the cartridges” in Chapter 5.

For other service, see the i nformation about service and support that comes with your Color StyleWriter 4500.

IMPORTANT

Chapter 1.

Replacing ink cartridges

Look carefully at your printed do cuments to see if a color is missi ng or faded. Sometimes it’s obvious—such as when you run out of black ink. At other times you may notice that the colors seem wrong—such as when you’re printing a nature scene and you run out of yellow.

The best way to verify that ink is running low is to print the sample page. (For details, see “Printing the Sample Page” in Chapter 1.)

For instructions on replacing an in k cartridge, see “I nstalling the Ink Cartridges” in Chapter 1.

Foll o w all the safety instructions given at the beginning of

Cleaning the outside of the printer

Before you clean the printer, turn it off and unplug the power cord. Then wipe the outside of the printer with a clean, soft cloth dampened with water. If necessary, you ca n use a mild soap or detergent. Be careful not to get any liquid in the power cord receptacle.

WARNING

Don’t use ammonia-based or alcohol-based cleaners on or

around the printer—they may react with the plastic.

Chapter 4

Troubleshooti ng

This chapter provides solutions to some problems that you may encounter while using your Color StyleWriter 4500 printer.

As long as you follow the maintenance instructions in Chapter 4, you’re not likely to have any problems with your printer. The most common source of trouble is faulty software installation. To avoid these problems, follow the software installation instructions in Chapter 1.

WARNING

printer and nothing presented in this chapter solves it, consult th e service and support information that came with the printer for instructions on how to contact an Apple-authorized service provider or Apple for assistance. If you attempt to repair the Color StyleWriter 4500 yourself, any damage you may cause to the printer will not be covered by the limited warranty on your printer. Contact an Apple-authorized dealer or service provider for additional information about this or a ny other warranty question.

If you have a problem with your Color StyleWriter 4500

Safety precautions

To prevent damage to the Color StyleWriter 4500 printer and harm to yourself and other users, follow these safety tips.

m Don’t touch anythi ng inside the printer except as described i n the

instructions in this ma nual. Otherwise, you may damage delicate mechanical parts.

m Don’t shake in k cartridges. Ink can leak out and cause stains. m Don’t touch the ink opening on an ink cartridge. m Don’t oil the inside of th e printer. m Don’t attempt to disassemble the printer. m Before you unplug the printer, make sure it is turned off. (The green power

light should be off.) Turning the power off ensures that the carrier has returned securely to its home position and the cartridges have been capped.

The Chooser do esn’t show the Color SW 4000 Series icon

If you open the Chooser and don’t see the Color SW 4000 Series icon, you probably need to install the appropriate printer software. For instructions, see “Installing Your Printer Software” i n Chapter 1.

Also, make sure the QuickDraw GX software is turned off. You can remove it from the Extensions folder or use th e Extensions Manager to turn it off.

Installation is unsuccessful

If a message tells you that installation was not successful, check to make sure you turned off virus-detection software as explained in Chapter 1. If that doesn’t work, try removing corrupted fonts, as described i n the next section.

Chapter 5

Removing items from your Fonts folder to solve installation pr obl ems

Items in your current Fonts folder can interfere with successful installation of the printer software. To correct the problem, follow these steps:

1 Quit all programs you are currently running. 2 Open the Fonts folder (inside the System Folder) on your computer. 3 Drag the following files out of the Fonts folder. (Look for files with exactly these names.)

m Avant Garde m Bookman m Delphian m Garamond Narrow m Helvetica Black and Helvetica Compressed m Luba li n Gr aph m Lucida Bright m Machine m N Helvetica Narrow m Nadianne m New Century Schlbk m Old E ngl ish Text m Onyx m Oxford m Swing m Zapf Chancery m Zapf Dingbats m Zeal

You can put the fonts temporarily into a new folder and drag the folder to your desktop. Then, after you install the Color StyleWriter 4500 software (including these fonts), you can drag the temporary folder to the Trash.

4 Repeat the software installation procedure in Chapter 1.

For more details about fonts, see Appendix B.

Troubleshooting

The computer crashes while attempting to print

When a computer suddenly stops working—either a message on the screen tells you a system error has occurred, or the mouse and keyboard act as if they’re disconn ected—the computer has crashed.

If your computer often crashes after you tell it to print a document, your printing software may have become corrupted. Reinstall the printer software by followi ng the instructions in “Installing Your Pri nter Software” and “Telling Your Computer to Use the Color StyleWriter 4500” in Chapter 1.

The computer doesn’t recognize the Color StyleWriter 4500

If you have selected the Color StyleWriter 4000 Series icon in the Chooser but nothing prints, or you get a message that no Color StyleWriter 4500 is connected, one of the conditions in the list that follows may be the cause.

Note: Before you try to solve the problem, choose CSW 4000 Series PrintMonitor from the Application menu to see if there are a ny error messages a nd to check how many print requests are waiting. If you repeatedly tried to print a document, there may b e multiple copies waiting to print. You can delete anything you don’t want by selecting its title, and then clicki ng the Cancel Printing button. See “Monitoring and Controlling Background Printing” in Chapter 2.

m A plug may be loose. To make sure that all cables are securely connected,

turn off the computer and the printer, then un plug each end of each cable you want to test and plug it back in. For connection instructions, see Chapter 1.

m You may have indicated the wrong port in the Chooser. O pen the Chooser

and change the port selection. (Look at the back of the computer to see whe t her you plugged the printer into the computer’s pri nter port [[] or modem port [W].)

m If your computer is not connected to a n etwork, turn off AppleTalk in

the Chooser.

Chapter 5

m If you are trying to use a printer on a n etwork, and the printer name isn’t

listed in the Chooser, make sure that the printer is turned on and connected to the network. Then try again to select the printer in the Chooser.

m If the printer is connected to a LocalTalk network, select the CSW 4000

Series (AT) in the Chooser, and make sure that AppleTal k is active. (The “AT” in the driver name stands for AppleTalk.)

m If the printer is on a LocalTalk network, someone may have given it a new

name.

m You may be usi ng the wrong printer software. Make sure you installed the

software as described in Chapter 1 and that you have selected the printer as described in “Telling Your Computer to Use the Color StyleWriter 4500,” also in Chapter 1.

m If you’re using a PowerBook computer with an internal modem, change the

serial port setting to Normal or External. For details, see “Special Information for PowerBook Owners” in Chapter 1.

m The printer may need to be reset. Turn the printer off, count to five, then

turn it back on.

If you still can’t resolve the problem, the printer may not be working properly. See the information about service and support that came with your pri nter.

A PowerBook has trouble printing to the Color StyleWriter 4500

Some PowerBook computers have special requirements for printing. See “Special Information for PowerBook Owners” in Chapter 1.

Troubleshooting

The lights indicate a problem

Resume light

Power light

Sometimes th e l igh t s on the printer signal a problem.

Both lights are off.

m The printer is turned off. Press the power button. If you still don’t see the

glowing green light, make sure the printer is plugged into a power outlet and that the outlet has power.

Both lights blink.

m Paper may be jammed in the printer. Open the front cover and remove any

jammed pap er. To advance paper that is part way through the printer, press the resume button. Close the front cover and turn the printer off, then on again.

m The ink-cartridge carrier may be jammed. Close th e front cover, turn the

printer off, then on again.

The power light blinks, and the resume light is off.

m This is nor mal behavior when the printer is receiving data, printing, or

waiting for ink to dry.

Chapter 5

The power light glows steadily, and the resume light blinks.

m One or both of the ink cartridges may not be seated properly, or you may

have forgotten to remove the tape from a new cartridge. Open the front cover. Remove both cartridges. Holding th e black plastic sides of the cartridge, check to be sure the tape has been removed from the print head. Then replace the cartridges in the carrier. Make sure each cartridge is pressed all th e way into th e car rier. If a cartridge feels at all loose, it is not properly seated. For instr uctions, see “Installing the Ink Cartridges” in Chapter 1.

m The front cover may be op en. Make sure it is closed. m There may be no paper in the lower paper tray. Load paper. m If you just printed a banner, you n eed to unload the remaining banner

paper. Tear off the unused paper in the tray. Then press and release the resume button to advance the end of the banner through the printer.

m The printer may be confused. Press and release the resume button.

The printer seems slow

See the suggestions under “Speed” i n Chapter 3.

Paper is jammed

1If necessary, open the front cover to see where the jam is. 2Gently pull the paper free. 3 To advance any remaining paper, press and release the resume button. 4 Turn off the printer, then turn it on again.

If you have a Macintosh IIfx, Macintosh Quadra 900, or Macintosh Quadra 950 computer, ch eck the Serial Switch control panel. Make sure it is set to Compatible.

Occasionally a piece of pap er may get stuck inside the printer during the printing process. To clear a paper jam, follow these steps:

Troubleshooting

Paper or envelopes feed improperly

If paper tears, gets skewed, or comes through th e printer crumpled, it may not be entering the printer properly. Try the followi ng:

Make sure you have loaded the paper correctly, paying special attention to both paper adjusters.

For instructions on loading paper, see “Loading Paper into the Paper Tray” in Chapter 1.

Do not overload the paper tray.

If you use heavier paper, fewer sheets will fit in the paper tray.

Do not force paper into the paper tray.

Try to remove any torn or damaged pieces of paper from the printer.

See “Paper Is Jammed,” earlier in this chapter.

Take the paper out of the paper tray and check it.

Make sure none of the sheets is curled, bent, or dog-eared. Make sure the edges of the stack line up evenly. Make sure the paper adjusters aren’t too snug or too loose. The stack

should lie flat (not bowed).

Load either envelopes or paper (not both) into the paper tray. Make sure you have inserted envelop es correctly. The flaps should lie flat

agains t the envelope, the edges should be smoothed flat, and no air should be trapped in the envelop es.

When loading transparencies, the side with the tape or the paper backing should face up. The taped edge or the edge where the paper and the transparency are joined should go i nto the paper tray first.

Chapter 5

The Color StyleWriter 4500 won’t print a particular document

If you attempt to print a document and no page is printed—not even a blank one—try the following:

m Check for messages on your computer screen. Also, choose CSW 4 000

Series Pri ntMonitor from the Application menu.

m Your computer may be low on memory. See “Memory Is Low,” later in this

chapter.

m Tur n th e pri nter off, th en on again. (This resets the printer.) m Repeat the printing process.

Sometimes problems disappear when you try to print your document agai n.

m Printing problems can often be caused by errors in your applications. If

you can print from the SimpleText or TeachText application but not from another application, it’s probably a problem with that application. Contact the publisher of that application for help.

m Restart your computer.

The printer acts as if it’s working, but nothing is printed on the page

If your printer takes the paper, but doesn’t actually print anything, try th e following:

m If the ink cartridge is new, make sure that you removed the tape from its

print head.

m Make sure the ink cartridges are correctly installed. (For instr uctions, see

“Installing the Ink Car tridges” in Chapter 1.)

m The printer may be out of ink, or the cartridges need to be cleaned. You

can ch eck by seeing whether the sample page prints. See “Printing a Sample Page” in Chapter 1. For instructions on cleaning the cartridges, see “Cleaning the Cartridges,” later in this chapter.

Troubleshooting

Messages appear on your computer screen

Most messages that appear on your screen are self-explanatory. For example, they may tell you that the printer is out of paper or that the paper is jammed. Once you correct the problem, the message goes away.

These messages usually mean what they say. Occasionally they app ear when you have the wrong port indicated in the Chooser. See “Telling Your Computer to Use the Color StyleWriter 4500” and “Special Information for PowerBook Owners” in Chapter 1.

Memory is low

Once in a while, your computer may be temporarily low on random-access memory (RAM).

Symptoms that indicate a memory problem:

m Some documents do not pri nt. m Some text incorrectly appears in the Geneva font. m Characters look jagged. m An “out of memory” message appears on your screen.

If you have a memor y problem, try the following:

m Run only one program at a time; quit the ones you’re not using. m If memory has been severely fragmented, you should quit all open

applications, then reopen just the one you’re using.

m Increase the amount of memory you give to the program you’re printing

from by using the Get Info command (as explained in the instructions that came with your computer)

m Turn off background printing. See “Printing While You Use Your

Computer” in Chapter 2.

m In the Page Setup dialog box, choose Portrait (normal) orientation instead

of La ndscape (sideways) orientation.

m Print color documents usi ng “Print i n Grayscale” in the Print dialog box.

Printing in grayscale takes the least memory.

Chapter 5

m Turn on virtual memory in the Memory control panel. Virtual memory is

described in the instructions that came with your computer. virtual memory can slow down your computer.)

m Obtaining additional RAM for your computer can solve some of these

problems and improve printing speed.

m Restart your computer. Some software applications retain memory

resources even after you have quit the application. The only way to recover this memory is to restart.

Documents did not print as expected

If the quality of printing is OK—not smeared or incomplete—but the result is not as you expected, you may have made a mistake in using the printer software. For example, in the Page Setup dialog box, someone might have che cked “Save as Default.” If it is checked, and you are not getting the results you exp ect when you print, click the checkbox to remove the X. Make sure the settings i n Page Setup are what you want, and then try printing again.

For additional help, read the subsections that follow for suggestions.

Text appears in the Geneva font or prints jagged

(Note: Using

When your computer is low on memory, it may display and print certain fonts in the Geneva font Some text may also have jagged edges. To fix low-memory problems, see the preceding section, “Memory Is Low.”

For more information about fonts, see Appendix B, “Using Fonts With the Color StyleWriter 4500.”

Some rota ted text may print jagged if you apply a style that has not been defined for the font. Try applying plain style to the text.

Troubleshooting

Graphic image s appear jagged

Some advanced page layout and art applications use th e PostScript page description language, a language that the Color St yleWriter 4500 does not understand. If your applications have a PICT preview option, you ca n print the file on a Color StyleWriter 4500. Images saved as encapsulated PostScript (EPS) may appear jagged on all non-PostScript printers. For normal color images, substitute a TIFF or PICT version of the image.

Page breaks change unexpectedly

Most applications determine where to break pages by evaluating the information you provide in the Page Setup dialog box. Also, different typ es of printers space text in slightly different ways. The following actions can cause page breaks to change:

m changing from one type of printer to another m changing the paper size in the Page Setup dialog box m scaling the document in the Page Setup dialog box m changing the orientation in the Page Setup dialog box

It’s best to choose th e printer you want and the Page Setup options you need before working on your page breaks.

A page prints off center

This problem may result from one of the following conditions:

m You have selected the wrong paper size in the Page Setup dialog box. m The margins are set incorrectly in the document you are printing. m Paper is not placed properly in the paper tray. See “Paper or Envelopes

Feed Improperly,” earlier in this chapter.

Chapter 5

Text lines up in columns on the screen but not when it prints

You may have used spaces (rather than tabs) to line up the text. Because printers interpret spaces differently than the screen does, the text may fail to line up when you print it. Try replacing the spaces with tabs.

You can also make columns by using spaces with a monospace font—such as Courier or Monaco—instead of tabs. A monospace font is one in which every character has the same width.

Everyt h i ng prin ts backwards

Choose Page Setup from the File and see whether there’s an X in the “Flip Horizontal” checkbox. If so, click to make the X disappear.

Print quality is poor

Most image problems are caused by problems with an ink cartridge or with your choice of paper. Don’t use the following types of paper:

m erasable typing paper m damaged, wrinkled, or stapled paper m multipart forms (“carbonless carbons”) m glossy paper, unless its especially designed for StyleWriter printers

For best print quality, use coated, glossy, or PhotoGrade paper. If you use plain paper, use 16- to 36-pound copier paper; 20-pound paper is recommended. Plai n papers can vary widely. If you’re not happy with one kind of paper, try a different brand.

Troubleshooting

The image is too light or too dark

If printing looks fuzzy b ecause it’s too light or too dark, try the following: m Clean the cartridges. See “Cleaning the Cartridges,” later in this Chapter. If

this doesn’t help, replace one or both ink cartridges. See “Installing the Ink Cartridges” in Chapter 1 for i nstructions.

m Make sure you’ve chosen the correct paper type in the Pri nt dialog box. m If you’re using plain pap er, try flipping the stack of paper in the paper tray.

Most paper has one side that’s better for printing. If you’re using other material, make sure you have it loaded in the correct orientation. See “Loadi ng Paper into the Paper Tray” in Chapter 1.

m Try printing on a different kind of paper. m Try choosing Best print quality in the Print dialog box. m Try adjusting the Intensity control. Choose Page Setup or Print from the

File menu, and then click Options. In the dialog box that appears, choose a different setting in the Intensity pop-up menu.

Thin lines fade or break up

Pick a darker color for the affected object, or try printing with the Pattern halftoning option selected. (In the Print dialog box, click the O ptions button, then choose Pattern from the Halftoning pop-up menu.)

The ink smears when rubbed

Don’t handle pages before the printer drops them into the output tray. Wait several mi nutes before handling doucments printed on glossy or PhotoGrade paper or on transparency film.

Printing a ppears on only part of the paper

Check the selections in the Page Setup dialog box. Clean the cartridges. See “Cleaning the Cartridges,” later in this Chapter. If

this doesn’t help, replace one or both ink cartridges. See “Installing the Ink Cartridges” in Chapter 1 for i nstructions.

Chapter 5

Colors don’t look right on th e printed page

Try the following: m Print a sample page to see if you’ve run out of ink. For instructions, see

“Printing a Sample Page” in Chapter 1.

m Clean the cartridges. See “Cleaning the Cartridges,” later in this Chapter. If

this doesn’t help, replace one or both ink cartridges. See “Installing the Ink Cartridges” in Chapter 1 for i nstructions.

m Try printing the image with ColorSync turned on. See “Quality” in

Chapter 3.

m Use a different type of paper. m Make sure you’ve selected the paper you’re printing on from the Pap er

Type pop-up menu in the Page Setup dialog box.

Unwanted horizontal white lines or stripes appear

Problems with print quality, especially horizontal white lines in your document, may mean a nozzle on the print h ead is clogged or your ink cartridge is running out of ink.

Clean the cartridges. See “Cleaning the Cartridges,” later in this Chapter. If this doesn’t help, replace one or both ink cartridges. See “Installing the Ink Cartridges” in Chapter 1 for i nstructions.

IMPORTANT

Cleaning the cartridges consumes a small amount of i nk. If you

repeat the procedure unnecessarily, you reduce the life of your cartridges.

Troubleshooting

Cleaning the cartridges

To cl e an the print h ead, load plain paper in the pap er tray and make sure the printer is turned on. Th en follow these steps:

1Cick Utilities in the Page Setup dialog box.

Click Utilities.

2In the Utilities dialog box, find Clean Print Cartridges and click Start.

Click Start

The printer clea ns the print head, printing a page in the process.

The image prints wavy or distorted

Make sure that you are using a recommended type of paper. If the problem persists, see the information about service and support that comes with the printer.

Stains appear on printed pages

Stains on the backs or tops of printed pages may mean that ink has spilled inside the printer. If so, the ink can transfer to the rollers and from there to the paper.

Tur n th e pri nter off and unplug it. Then open the printer and carefully clean the rollers and platen with a soft, dry cloth.

Chapter 5

Ink cartridges run out of ink too quickly

To extend the life of your ink cartridges, try the following:

m Select Draft print quality in the Print dialog box whenever you can. m Don’t clean the print head unless necessary. m Don’t print solid background colors unless necessary. m Don’t print the sample page unless necessary.

Troubleshooting

Appendix A Technical Inf ormation

General specifications

Marking engine

m Four-color thermal ink–jet engine; six-color with th e color PhotoGrade ink

cartridge

Resolution

The resolution differs according to the quality of printing you select. It is expressed in horizontal by vertical dots per inch (dpi).

m Best Black: 60 0 x 600 dpi m Best Color: 60 0 x 30 0 dpi on coated or glossy paper or on transparencies

(300 x 300 dpi on plain paper)

m Normal Black: 600 x 300 dpi m Normal Color: 600 x 300 dpi on glossy paper or transparencies

(300 x 300 dpi on plain or coated paper)

m Draft Black: 300 x 300 dpi m Draft Color: 150 x 300 dpi

Engine speed

m Printing speed depends on the images printed and on the Mac OS–based

computer used.

Connector cable

m Apple System/Periph eral-8 cable

Interface

m LocalTalk m High-speed serial (RS-422-A)

Fonts

m TrueType font support m 64 TrueType fonts including the fonts provided on your computer m Adobe PostScript font support when used with Adobe Type Manager

software (sold separately by Adob e Systems Incorporated)

Lower paper tray

m Holds up to 100 sh eets of 20-pound (75 grams/meter2) paper,

20 envelopes, 20 sheets of banner paper, up to 30 cards, up to 50 transparencies, up to 25 sheets of paper labels.

Output tray

m Holds up to 50 sheets of 20-pound (75 grams/meter2) paper.

Appendix A

Printing materials

m Plain paper: Use 16-pound (60-g/m2) to 36-pound (135-g/m2). m Envelopes: Use C6, DL, A2, or #10 envelopes, 20 to 24 lb. (75 to 90 g/m m Continuous banner paper: Use 20 lb. (75 g/m

m Lab e ls: Accepts paper labels designed for ink-jet pri nters. m Cards: Use 110 lb. index maximum, 8.5 pt. maximum (110 to 200 g/m

m Apple re commends tra nsparency film, premium coated paper, glossy

paper, and color PhotoGrade paper especially designed for the Color StyleWriter 4500 printer. See your Apple-authorized dealer for more details.

Paper sizes in inches (") and millimeters (mm)

m U.S. Letter: 8.5" x 11" (215.9 mm x 279.4 mm) m Banner U.S. Letter: 8.5" x 11" (215.9 mm x 279.4 mm) m U.S. Legal: 8.5" x 14" (215.9 mm x 355.6 mm) m Executive: 7.25" x 10.5" (184.15 mm x 266.7 mm) m A4: 8.3" x 11.7" (210 mm x 297 mm) m Banner A4: 8.3" x 11.7" (210 mm x 297 mm) m A5: 5.8" x 8.3" (148.5 mm x 210 mm) m B5 JIS: 7.2" x 10.1" (182 mm x 257 mm) m #10 envelop es: 9.5" x 4.125" (241.3 mm x 104.8 mm) m C6 envelopes: 4.48" x 6.37" (114 mm x 162 mm) m DL envelopes: 4.33" x 8.66" (220 mm x 110 mm) m A2 envelopes: 4.375" x 5.75" (111 mm x 146 mm) m US Card 4x6: 4" x 6" (101.61 mm x 152.4 mm) m US Card 5x8: 5" x 8" (127 mm x 203.2 mm) m A6 card: 4.1" x 5.83" (105 mm x 148.5 mm) m Hagaki card: 3.9" x 5.8" (100 mm x 148 mm)

Printable area in inches (") and millimeters (mm)

m Maximum printable line in portrait (normal) orientation: 8" (203.2 mm) m Minimum margins

Left and right: 0.25" (604 mm) Top: 0.26" (6.6 mm) Bottom: 0.59" (15.0 mm)

Dimensions in inches (") and millimeters (mm)

m Height: 7.9" (199 mm) m Width: 17.2" (436 mm) m Depth: 16" (405 mm)

Weight

m Approximately 11.6 pounds (5.3 kilograms)

Technical Information

Operating environment

Temperature

m 5° to 40° C (41° to 10 4° F)

Relative humidity

m 10 percent to 80 percent, noncondensi ng

Storage environment

Temperature

m –40° to 60° C (–4 0° to 140° F)

Humidity

m 5 percent to 90 percent, noncondensing

Power co nsumpti on

Operating

m 2 watts maximum when off m 4.5 watts maximum nonprinting

m 12 watts maximum when printing

Power requirements for AC power adapter

The electrical requirements vary depending on the country for which your model was manufactured.

Power supply

m AC power adapter

Appendix A

Apple p r inter s up plies and accessories

If you have trouble finding any of the following products, the par t numbers may help you describe them to the dealer. Note, however, that part numbers some times change as products are enhanced.

Ink cartridges

m Color in k cartridge: M5694G/A m Blac k in k cartridge: M5693G/A m Color PhotoGrade ink cartridge: M5692G/A

Connector cable

m Apple System/Peripheral-8 cable: M0197LL

Printing materials

Apple offers a complete line of high-quality, specialty ink-jet papers for use in your printer. These papers are specially designed to make your output look sharper, brighter, and more vibrant. Look for them at an Apple-authorized dealer.

m Apple Color Ink-Jet Transparency Film m Apple Color Ink-Jet Premium Coated Paper m Apple Color Ink-Jet Glossy Paper m Apple Color Ink-Jet Color PhotoGrade Paper m Apple Color Ink-Jet Banner Paper m Apple Color Ink-Jet Greeting Card Kit

Available Options

m LocalTalk RJ-11 Connector Kit DIN-8: M1657Z/A m LocalTalk Locking Connector Kit DIN-8: M2068LL/B

Where can you obtain these supplies and accessories?

See any Apple-authorized dealer. In the U.S., call 1-800-538-9696 for the location of the dealer nearest to you.

Technical Information

Kinds of fonts

Appendix B Using Fonts With the Color StyleWriter 4500

A font is a collection of letters, numbers, and symbols in a distinctive typographic design. Your Mac OS–based computer and Color StyleWriter 4500 printer come with a variety of fonts that look great both on your monitor and on paper.

Fonts come in such a variety of formats that problems can sometimes arise. This appendix provides the information you need to avoid such problems a nd to solve them if they come up.

The Mac OS–based computer works with three main kinds of fonts: TrueTyp e, bitmapped, and PostScript fonts.

Two ki nds of fonts come with your computer and the Color StyleWriter 4500 printer: TrueType a nd bitmapped. However, your system ca n use PostScript fonts as well when it has the proper software i nstalled.

TrueType fonts

A TrueType font is scalable, describing a typeface without rigidly specifying a size. So it looks good whatever size you choose. TrueTyp e fonts provide shar p text at any size on screen or on paper. You can mix and match TrueType fonts from various font vendors.

TrueTyp e fonts store individual text characters as mathematical descriptions of lines and cur ves, rather than as groups of pixels (a bitmap). When a program asks for a character in a particular size, such as 33 points, the computer uses mathematical calculations to enlarge the character’s outline to 33 points and fill in the dots for th e monitor or printer output.

Sometimes you’ll still get jagged edges when you print a document, even whe n you use a Tr ueType font. In nearly all cases, this is because there isn’t enough memory available to scale the font properly for printing. T his may happen, for example, when you’re running several programs at the same time.

Because you don’t need a separate font for each character size in order for your printing to look good (as you do with bitmapped fonts), TrueType font names don’t have numbers in them.

Appendix B

How does a font look? To see what a TrueType or bitmapped font looks like on your screen, double-click the font’s icon to open it. A sample of that font appears (in three sizes for TrueType fonts and in the size you opened for bitmapped fonts).

You can also use the Key Caps desk accessory to exami n e fonts. See the documentation that came with your computer for i nstructions.

Bitmapped fonts

Bitmapp ed fonts consist of “pictures” of a typeface at specific sizes. For example, you might have bitmapped fonts at 10-, 12-, a nd 18-point sizes installed in your computer. For best results you need a separate font file for each size of character you want to use.

The icon of a bitmapped font (also called a fixed-size font or screen font) has the si ngle letter A on it. Th e font’s point size appears at the end of its name.

When you request a bitmapp ed character, your looks for an installed bitmapped font in the size you specified. (See “How the Computer Looks for Fonts” later in this appendix.) If it can’t find that font, your computer tries to construct one by scaling a size that it does find.

Using Fonts With the Color StyleWriter 4500

In most cases, scaled bitmapped fonts don’t look nearly as good as preinstalled ones. Such scaling is one reason for the jagged edges (sometimes called “jaggies”) you’ll see on your screen or in a printed do cument when you request an uninstalled size (for example, 17-point Geneva).

Bitmappe d fonts are designed on grids of 72 dots per inch (dpi)—the standard Mac OS–based computer screen resolution. Because of their correspondence to the standard screen resolution, bitmapped fonts in preinstalled sizes always look great on your display.

When you print a bitmapped font, it prints at a resolution of 72 dpi. Because most moder n printers can print at resolutions far better than this (your Color StyleWriter 4500 prints at 30 0 dpi or better), printed bitmapped fonts almost always have jagged edges or stairstep sides.

Fortunately, the computer can use bitmapped fonts in combination with other font formats, reserving bitmaps for th e screen a nd other kinds of fonts for the printer.

PostScript fonts

PostScript is a page-description language that defines the characters, symbols, and images that appear on each page of a document. A PostScript font comes as a pair of fonts: an outline font for the pri nter a nd a corresponding bitmapped font for displaying type on your screen.

No bitmapped font, no menu entry: If your system doesn’t have the bitmapped font, the PostScript font name won’t appear in your font menu.

Certain printers are designed specifically to work with PostScript fonts. While your Color StyleWriter 4500 is not a PostScript printer, it can use PostScript fonts if you have Adobe Type Manager software installed. Adobe Type Manager uses printer fonts to generate clean-looking screen text at any size. (This software is included with some installations of system software 7.5. It is available from your lo cal Apple-authorized dealer for version 7.1.)

Appendix B

IMPORTANT

Adobe Type Manager is not an Apple product. It is made and supported by Adobe Systems Incor porated. Only the version that comes with Apple Macintosh system software version 7.5 is supported by Apple.

PostScript pri nter fonts have no numbers associated with their names, because a single font ca n be scaled to any size. Many companies make PostScript fonts; the following illustration shows icons for Adobe, Bitstream, and Fontek PostScript fonts, plus a generic PostScript font icon.

Using Fonts With the Color StyleWriter 4500

How TrueType fonts work with other kinds of fonts

Although TrueTyp e fonts offer distinct advantages, your Color StyleWriter 4500 printer can also use other ki nds of fonts.

TrueType and bitmapped fonts

Mac OS–based computers running System 7 come with both bitmapped (screen) fonts and Tr ueType fonts installed. This maintains consistency with documents created on Mac OS–based systems that don’t have TrueTyp e fonts.

Bitmapp ed fonts look better displayed on the monitor, while TrueType fonts look better on a high-resolution printer such as the Color StyleWriter 4500. So, if you have both versions of the font available, your computer uses the bitmapped version when displaying the font on th e screen (provided that the size you’re usi ng is available) and the TrueTyp e version when printing the font on the Color StyleWriter 4500. To force the Maci ntosh to use only TrueType fonts everywhere, you must remove the bitmapped fonts.

Appendix B

For example, if a document uses 12-point Times

, available in that size as a bitmapped font and as a TrueType font, the system uses the bitmapped font on the screen and the TrueTyp e font on the printer. If a document uses 4-point Times, the sys tem scales the TrueType font to that size for both the screen and the printer, because a bitmapped version isn’t available.

Using only Tr ueType fonts produces a closer match between the appearance of type on the screen and on paper. However, a document you’ve already created with bitmapped fonts will be reformatted with the corresponding TrueType fonts, and line breaks in the document may change. Similarly, if a document is created on a system that has TrueType fonts or Adobe Typ e Manager software installed, it may have different spacing, kerni ng, and so on, when op en ed on a system that doesn’t have TrueType fonts or Adobe Type Manager software.

Ke epi ng tw o font versions available

If you have a TrueTyp e version of a font, you don’t need a bitmapped version. However, although keeping both versions of a font takes up more disk space, there are several advantages to doing so.

Bitmapp ed fonts are hand-designed: a graphic artist planned each character in each font to look good on a screen. TrueType fonts are scaled by the computer to match what you request. At smaller point sizes, the bitmaps may appear shar per on the screen.

Additionally, scaling fonts takes time—sometimes up to several seconds in slower Macintosh computers—but all Macintosh computers can display a bitmapped font insta ntly.

TrueType and PostScript fonts

PostScript fonts were designed as fonts for PostScript printers. The Color StyleWriter 4500 wasn’t designed to use PostScript. However, if you have Adobe Type Manager software installed, your computer can both display and print PostScript fonts.

Use different names: To avoid confusing the printer software, be sure that you don’t i nstall both TrueTyp e a nd PostScript versions of the same font. For example, do not have a PostScript font file called Times and a TrueType font file called Times installed in your system at the same time.

Using Fonts With the Color StyleWriter 4500

How the computer looks for fonts

Here’s the search order your computer uses to determine which font to display on your screen when you choose a specific size:

1. an i nstalled bitmapped font in that size, if one exists

2. a s caled TrueType font, if no bitmapped font exists

3. an Adobe Type Manager (ATM) version of a PostScript font, if ATM is

installed a nd if no TrueType version exists

4. a scaled bitmap if no ATM font exists Here’s the search order it uses to determi ne which font to print on your

Color StyleWriter 4500 printer:

1. a scaled TrueType font, if one exists

2. an ATM version of a PostScript font, if ATM is installed and if no

TrueTyp e version exists

3. a scaled 72-dpi bitmap if no ATM font exists

100

Appendix B

Apple 4500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual