Yealink T48S, T48G, T46S, T46G, T42S User Manual

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Warranty

(1) Warranty

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Table of Contents

About This Guide

Thank you for choosing Yealink T4 series IP phones, which deliver the industry’s leading HD audio quality and a wide range of business telephony features, such as Call Hold, Call Transfer, Busy Lamp Field, Call Recording, Multicast Paging and Conference over an IP network. Meanwhile, it features a compact appearance, robust performance and cost efficiency for daily desktop voice communications.

This guide provides everything you need to quickly use your new phone. Firstly, verify with your system administrator that the IP network is ready for phone configuration. Also be sure to read the Quick Start Guide which can be found in your phone package before you set up and use the IP phone. As you read this guide, keep in mind that some features are only configurable by your system administrator or determined by your phone environment. As a result, some features may not be enabled or may be operated differently on your phone. Additionally, the examples and graphics in this guide may not directly reflect what is displayed or is available on your phone screen.

This user guide contains information for the following Yealink products:

l SIP-T48S IP phones

l SIP-T48G IP phones

l SIP-T46S IP phones

l SIP-T46G IP phones

l SIP-T42S IP phones

l SIP-T42G IP phones

l SIP-T41S IP phones

l SIP-T41P IP phones

l SIP-T40P IP phones

l SIP-T40G IP phones

Read the

Yealink Products Regulatory Notices guide

for all regulatory and safety guidance.

In This Guide

This guide mainly takes the SIP-T46S IP phones as an example. Chapters in this guide include:

l Chapter 1 About This Guide

l Chapter 2 Getting Started with Your Phone

l Chapter 3 Customizing Your Phone

l Chapter 4 Audio Settings

l Chapter 5 Directory

l Chapter 6 Call History

l Chapter 7 Call Features

l Chapter 8 Advanced Features

l Chapter 9 Optional Accessories with Your Phone

l Chapter 10 Maintaining Your Phone

l Chapter 11 Appendix - Menu Structure

Getting Started with Your Phone

This chapter provides the overview of phone hardware and screen layout, and introduces how to navigate your phone for the best performance.

Topics

Hardware Overview Screen and Icons Entering Characters on T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G Entering Characters on T48S/T48G

Hardware Overview

Yealink T4 series IP phones have distinct hardware types:

Hardware T42G/T41P/T40P/T40G T42S/T41S T46S/T46G T48S/T48G

Screen Grayscale Grayscale Color

Line Keys and soft keys Yes Yes Yes No

USB Port No Yes Yes Yes

Touch-sensitive

Topics

T48S/T48G Hardware T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G Hardware Power LED Indicator Line Key LED

Color

Yealink T4 Series IP Phones User Guide

T48S/T48G Hardware

NO. Item Description

1 Power LED Indicator Indicates call status, message status and system status of the phone.

2 Touch Screen Enables you to navigate menus and select items on the touch-sensitive screen.

3 HEADSET Key

4 MUTE Key

5 HOLD Key Places a call on hold or resumes a held call.

6 TRANSFER Key Transfers a call.

Speakerphone Key

8 MESSAGE Key Accesses your voice messages.

9 REDIAL Key Redials a previously dialed number.

Navigation Keys Scroll through information or options displayed on the screen.

OK Key Confirms actions or answers incoming calls.

Cancel Key Cancels actions or rejects incoming calls.

Toggles the headset on or off. The LED indicator glows green when the headset is activated.

Toggles the microphone on or off. The LED indicator glows green when the mute feature is activated.

Toggles the speakerphone (hands-free) mode on or off. The LED indicator glows green when the speakerphone is activated.

Volume Key

12 Keypad Keys

Adjust the volume of handset, headset, speaker, ringer, or media.

Allow you to enter numbers, letters, and special characters. If a menu item has an index number, you can use the Keypad keys to select the item.

NO. Item Description

13 Speaker Provides ringer and speakerphone audio output.

Secures the handset in the handset cradle when the IP phone is mounted vertically. For

14 Reversible Tab

more information on how to adjust the reversible tab, refer to

Quick Installation Guide for Yealink IP Phones

Getting Started with Your Phone

Yealink Wall Mount

15 Hookswitch

Connects or disconnects the phone from the phone line. The hookswitch is automatically activated when a user lifts the handset from the cradle to get a dial tone.

T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G Hardware

NO. Item Description

1 phone screen Shows a screen with backlight that enables you to view menus and data.

2 Power LED Indicator Indicates call status, message status and system status of the phone.

3 Line Keys Accesses your phone lines and features.

Toggles the headset on or off. The LED indicator glows green when the headset is activ-

HEADSET Key

MUTE Key

MESSAGE Key

HOLD Key

REDIAL Key

ated. The SIP-T40P/T40G IP phones do not have key light.

Toggles the microphone on or off. The LED indicator glows green when the mute feature is activated. The SIP-T40P/T40G IP phones do not have key light.

Accesses your voice messages.

Places a call on hold or resumes a held call. Only the SIP-T46S/T46G IP phones have a HOLD key.

Redials a previously dialed number.

Yealink T4 Series IP Phones User Guide

NO. Item Description

TRANSFER Key

Speakerphone Key

Volume Key

8 Keypad Keys

Navigation Keys

OK Key Confirms actions or answers incoming calls.

Cancel Key Cancels actions or rejects incoming calls.

10 Soft Keys

11 Speaker Provides ringer and speakerphone audio output.

12 Reversible Tab

Transfers a call. Only the SIP-T46S/T46G IP phones have a TRANSFER key.

Toggles the speakerphone (hands-free) mode on or off. The LED indicator glows green when the speakerphone is activated. The SIP-T40P/T40G IP phone does not have key light.

Adjust the volume of handset, headset, speaker, ringer, or media.

Allow you to enter numbers, letters, and special characters. If a menu item has an index number, you can use the keypad keys to select the item.

• Scroll through information or options displayed on the screen.

• Access History and Directory respectively.

Access the function displayed on the screen above the soft keys. The soft keys change depending on what you are doing at the time.

Secures the handset in the handset cradle when the IP phone is mounted vertically. For more information on how to adjust the reversible tab, refer to

Quick Installation Guide for Yealink IP Phones

Yealink Wall Mount

13 Hookswitch

Connects or disconnects the phone from the phone line. The hookswitch is automatically activated when a user lifts the handset from the cradle to get a dial tone.

Power LED Indicator

LED Status Description

Solid red The phone is initializing.

Fast-flashing red (300ms) The phone is ringing.

Slow-flashing red (1s) The phone receives a voice mail or text message.

Solid red for 500ms and off for 3000ms alternately.

Note

The above introduces the default LED status. Your system administrator can configure the status of the power LED indicator.

The phone enters the power-saving mode. It is only available on the SIP-T48S/T48G/T46S/T46G IP phones.

Line Key LED

By default, the line keys are associated with the phone lines. You can set line keys as phone feature keys, and press line keys to access the configured phone features.

Line key LED (default)

LED Status Description

Getting Started with Your Phone

Solid green

The line is seized. The line is in conversation.

Fast-flashing green The line receives an incoming call.

Slow-flashing green The call is placed on hold.

Off The line is inactive.

Line key LED (configured as a Forward key with a value (destination number))

LED Status Description

Solid green The always forward feature is activated.

Off The always forward feature is deactivated.

Note

If the value (the destination number) is not configured for a Forward key, the key LED indicator glows green when the always/busy/no answer forward feature is activated. It is off when the always/busy/no answer forward feature is deactivated.

Line key LED (configured as a BLF key or BLF List key)

LED Status Description

Solid green The monitored user is idle.

Fast-flashing red (200ms) The monitored user receives an incoming call.

The monitored user is busy.

Solid red

The monitored user’s conversation is placed on hold (This LED status requires server support).

Slow-flashing red (1s) The call is parked on the monitored user.

Off The monitored user does not exist.

Line key LED (used as a page switch key)

LED Status Description

Solid red There is a call parked on the line, and the line key is not on the current page.

Fast-flashing green The line receives an incoming call, and the line key is not on the current page.

Fast-flashing red

The monitored user whose line key is not on the current page receives an incoming call.

Off The line keys are idle.

Line key LED (associated with a shared line)

The Local SCA Phone is involved in an SCA call, while the Monitoring SCA Phone is not involved in the SCA call and used for monitoring shared line.

Yealink T4 Series IP Phones User Guide

LED Status Description

Off The shared line is idle.

Fast-flashing green The shared line receives an incoming call.

The shared line is busy or is in a call. Solid green (Local SCA Phone) Solid red (Monitoring SCA Phone)

Slow-flashing green (Local SCA Phone) Slow-flashing red (Monitoring SCA Phone)

The shared line is dialing.

The shared line is seized.

The call on the shared line is barged in by the other shared line party.

The call on the shared line is placed on public hold.

Slow-flashing green (Local SCA Phone) Solid red (Monitoring SCA Phone)

Line key LED (associated with a bridged line)

The Local BLA Phone is involved in a BLA call, while the Monitoring BLA Phone is not involved in a BLA call and used for monitoring bridged line.

LED Status Description

Off The bridged line is idle.

Fast-flashing green The bridged line receives an incoming call.

Solid green (Local BLA Phone) Solid red (Monitoring BLA Phone)

Slow-flashing green (Local BLA Phone) Slow-flashing red (Monitoring BLA Phone)

The call on the shared line is placed on private hold.

In a multi-party call, all the participants place the call on hold.

The bridged line is busy or is in a call.

The bridged line is dialing.

The bridged line is seized.

The call on the bridged line is placed on hold.

Screen and Icons

Before you use the phone, you need to be familiar with the state of your phone, including phone screen layout and icons.

Note

The DSS keys icons and menu icons on the T48S/T46S IP phones can be customized by your system administrator.

Topics

Idle Screen Dialing/Pre-dialing Screen Calls Screen Icons in the Status Bar Line Key Icons Call History Icons Line Key Icons

Getting Started with Your Phone

Idle Screen

The Idle screen is made up of the status bar, line keys and soft keys. The time & date on the status bar or middle of screen varies by phone models.

SIP-T48S/T48G

SIP-T46S/T46G

SIP-T42S/T42G/T41S/T41P

SIP-T40P/T40G

Yealink T4 Series IP Phones User Guide

l Status Bar: Display the default account, feature status icons, and the time. The status icons are displayed when fea-

tures are activated.

l Line Keys: Display the information associated with the line keys and feature keys on the phone.

l Page Icons: The page icons appear only when you assign functionality to line key located in line key 11-27 on the

SIP-T46S/T46G IP phones, line key 7-15 on the SIP-T42S/T42G/T41S/T41P IP phones.

l Soft Keys: Each soft key label indicates the action for the soft key on the bottom of the screen.

l More Key: Tap to display more line keys on the SIP-T48S/T48G IP phones.

l Shortcut and Main Menu: Tap to access the shortcut or enter the main menu.

Related Topics

Icons in the Status Bar Changing the Default Account Customizing the Soft Keys

Dialing/Pre-dialing Screen

When the phone is idle, you can pick up the handset, press a line key, Speakerphone key or HEADSET key (if configured by your system administrator) to access the Dialing screen. Or you can enter a number directly using the keypad to access the Pre-dialing screen. From Dialing/Pre-dialing screen, the placed call records are displayed. You can also use the phone keypad to enter and edit data. The contacts whose name or phone number matches the entered characters appear on the phone screen. You can select the desired contact to place a call directly.

Note

Your system administrator can configure the search source list in dialing, and disable the phone to display the placed call records. Check with your system administrator to find out if they are available on your phone.

The dialing screen on the SIP-T48S/T48G IP phones is shown as below:

The dialing screen on the SIP-T46S/T46G IP phones is shown as below:

Getting Started with Your Phone

Calls Screen

All of your active and held calls are displayed on the calls screen. You can press up or down navigation keys to switch among calls.

On the SIP-T48S IP phones, the calls screen can display the local name or number which is talking now. Check with your system administrator to find out if this feature is available on the phone. When there is an active call and a held call, the calls screen on the SIP-T48S IP phone is shown as below:

When you are during a call, press the OK key to view the current time & date and the phone status (not applicable to T48G IP phones), the screen on the IP phone is shown as below:

SIP-T48S

On the SIP-T46S IP phones, the calls screen can display the local name or number which is talking now. Check with your system administrator to find out if this feature is available on the phone. When there is an active call and a held call, the calls screen on the SIP-T46S IP phone is shown as below:

Yealink T4 Series IP Phones User Guide

SIP-T46S

When you are during a call, press the OK key to view the current time & date and the phone status (not applicable to SIP-T41P/T42G/T46G IP phones), the screen on the IP phone is shown as below:

SIP-T46S

Icons in the Status Bar

Icons in the status bar vary by phone models.

Topics

T48S/T48G Icons in the Status Bar T46S/T46G Icons in the Status Bar T41S/T41P/T42S/T42G Icons in the Status Bar T40P/T40G Icons in the Status Bar

T48S/T48G Icons in the Status Bar

Icons Description

Wired network is unavailable

Network is unreachable (only for T48S)

Speakerphone (hands-free) mode

Handset mode

Headset mode

Voice Mail

Text Message

Icons Description

Auto Answer

Do Not Disturb (DND)

Phone Warning (only for T48S)

Keep Mute

Ringer volume is 0

Phone Lock

Getting Started with Your Phone

Missed Calls

Call Forward

Recording starts successfully (Using a USB flash drive)

Recording is paused (Using a USB flash drive)

Bluetooth mode is on

Bluetooth headset is both paired and connected

Bluetooth-enabled mobile phone is both paired and connected

Wi-Fi connection is successful

Wi-Fi connection fails

Yealink T4 Series IP Phones User Guide

T46S/T46G Icons in the Status Bar

Icons Description

Wired network is unavailable

Network is unreachable (only for T46S)

speakerphone (hands-free) mode

Handset mode

Headset mode

Voice Mail

Text Message

Auto Answer

Do Not Disturb (DND)

Phone Warning (only for T46S)

Keep Mute

Ringer volume is 0

Phone Lock

Missed Calls

Call Forward

Recording starts successfully (Using a USB flash drive)

Recording is paused (Using a USB flash drive)

Bluetooth mode is on

Bluetooth headset is both paired and connected

Icons Description

Bluetooth-enabled mobile phone is both paired and connected

Wi-Fi connection is successful

Wi-Fi connection fails

T41S/T41P/T42S/T42G Icons in the Status Bar

Icons Description

Wired network is unavailable

Speakerphone (hands-free) mode

Getting Started with Your Phone

(T42S/T41S)

Handset mode

Headset mode

Voice Mail

Auto Answer

Do Not Disturb (DND)

Ringer volume is 0

Phone Lock

Missed Calls

Call Forward

Recording starts successfully (Using a USB flash drive)

(T42S/T41S)

Recording is paused (Using a USB flash drive)

Yealink T4 Series IP Phones User Guide

T40P/T40G Icons in the Status Bar

Icons Description

Wired network is unavailable

Network is unreachable

Speakerphone (hands-free) mode

Handset mode

Headset mode

Voice Mail

Text Message

Auto Answer

Do Not Disturb (DND)

Phone Warning

Keep Mute

Ringer volume is 0

Phone Lock

Missed Calls

Call Forward

Line Key Icons

Icons on the line keys vary by phone models.

Topics

T48S/T48G Line Key Icons T46S/T46G Line Key Icons T41S/T41P/T42G/T42S Line Key Icons T40P/T40G Line Key Icons

T48S/T48G Line Key Icons

Icon indicators (associated with line):

Icons Description

Getting Started with Your Phone

The private line is registered successfully

The shared/bridged line is registered successfully

(Flashing)

Icon indicators (associated with line key features):

Icons Description

Registering

DND is enabled on this line

Call forward is enabled on this line

Hold/Public Hold Private Hold

DND

Voice Mail

SMS

Direct Pickup

Group Pickup

DTMF Prefix

Local Group XML Group LDAP

XML Browser

Conference

Forward

Transfer

ReCall

Record URL Record

Recording in process (Record/URL Record)

Multicast Paging Group Listening Paging List

Hot Desking

Zero Touch

URL

Yealink T4 Series IP Phones User Guide

Icons Description

Phone Lock

T46S/T46G Line Key Icons

Icon indicators (associated with line):

The bridged line is seized.

The bridged line receives an incoming call.

The bridged line is dialing.

The bridged line is busy or is in a call.

The call on the bridged line is placed on hold.

Yealink T4 Series IP Phones User Guide

Icons Description

The private line registers successfully

The shared/bridged line registers successfully

Registering

DND is enabled on this line

Call forward is enabled on this line

Icon indicators (associated with line key features):

Icons Description

Hold/Public Hold Private Hold

DND

Voice Mail

SMS

Direct Pickup

Group Pickup

DTMF Prefix

Local Group XML Group LDAP

XML Browser

Conference

Forward

Transfer

ReCall

Record URL Record

Recording starts successfully (Record/URL Record)

Multicast Paging Group Listening Paging List

Hot Desking

Zero Touch

URL

Phone Lock

Icons Description

T41S/T41P/T42G/T42S Line Key Icons

Icon indicators (associated with line):

Icons Description

The private line is registered successfully

The shared/bridged line is registered successfully

Registering

DND is enabled on this line

Icons Description

Icon indicators (associated with ACD)

Icons Description

and x Unavailable

T40P/T40G Line Key Icons

Icon indicators (associated with line):

Icons Description

Getting Started with Your Phone

Call forward is enabled on this line

Available

Wrap up

The private line is registered successfully

The shared/bridged line is registered successfully

Registering

DND is enabled on this line

Call forward is enabled on this line

Icon indicators (associated with ACD)

Icons Description

Available

Wrap up

and x Unavailable

Call History Icons

Topics

T48S/T48G Call History Icons T46S/T46G Call History Icons T42S/T42G/T41S/T41P/T40P/T40G Call History Icons

T48S/T48G Call History Icons

Icons Description

Received Calls

Placed Calls

Missed Calls

Forwarded Calls

Yealink T4 Series IP Phones User Guide

T46S/T46G Call History Icons

Icons Description

Received Calls

Placed Calls

Missed Calls

Forwarded Calls

T42S/T42G/T41S/T41P/T40P/T40G Call History Icons

Icons Description

Received Calls

Placed Calls

Missed Calls

Forwarded Calls

Entering Characters on T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G

For SIP-T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G IP phones, you can use the keypad keys on your phone to enter or update field information. The following table describes how to enter different characters using the keypad keys.

Task Action

Switch input mode Press the ABC, abc, Abc, 2aB, or 123 soft key to switch the input mode.

Select ABC, abc, 2aB or Abc mode. On the T42S/T42G/T41S/T41P/T40P/T40G IP phones, press

Enter alphas

Enter numbers Select 123 mode, press the corresponding keys.

Enter special characters

Insert space Select ABC, abc, 2aB, or Abc mode, press the 0 key.

Move cursor

Delete one or more characters

the keys labeled with letters until your desired letter appears. On the T46S/T46G IP phones, press a keypad key repeatedly to view the character options and stop when the letter you want to enter is displayed in the field. Wait one second, and then enter the next letter.

Select ABC, abc, 2aB, or Abc mode, press * key or # key one or more times to enter one of the following special characters:

* key: *.,'?!\-()@/:_;+&%=<>￡ $¥¤[]{}~^¡¿§#"| # key: #

In 123 mode, you can press * key to choose the following special characters: .*:/@[].

Press or to position the cursor.

Position the cursor to the right of the character, and press the Delete soft key.

Entering Characters on T48S/T48G

SIP-T48S/T48G IP phones provide an onscreen keyboard, phone keypad and dial pad to enter data. Keypad and dial pad provides a standard key layout, which enables users to use existing or familiar key positions. You can enter characters using the onscreen keyboard, phone keypad or dial pad.

Topics

Using the Onscreen Keyboard Using the Phone Keypad and Dial Pad

Using the Onscreen Keyboard

Procedure

1. Tap the field you want to edit, the onscreen keyboard displays on the touch screen.

2. Enter the information. Do the following:

Task Action

Getting Started with Your Phone

Enter uppercase (A) characters, lowercase (a) characters, or a combination of uppercase and lowercase characters.

Enter numbers.

Enter special characters.

Position the cursor.

Confirm the settings/Go to the next field.

Delete characters one by one.

Delete more characters at a time.

Replace characters.

1. If a keyboard with characters does not display, tap .

2. Tap to toggle between uppercase or lowercase mode.

3. Tap the characters you want to enter.

1. If a keyboard with numbers does not display, tap .

2. Tap the numbers you want to enter.

1. If a keyboard with special characters does not display, tap .

2. Tap the special characters you want to enter.

l Tap or to position the cursor.

l Tap to position.

l If there is only one field or the field you are editing is the last one of

the configuration, tap to confirm the setting.

l If the field you are editing is not the last one of the configuration, tap

to go to the next field.

1. Position the cursor to the right side of the text you want to delete.

2. Tap .

1. Drag your finger across the characters to highlight the characters you

want to delete.

2. Tap .

1. Drag your finger across the characters to highlight the characters you

want to replace.

2. Tap the characters you want.

Using the Phone Keypad and Dial Pad

You can use the keypad on your phone or dial pad on the dialing screen to enter data. The phone keypad only provides digit keys, # key and * key, and the dial pad can provide digit keys and special characters.

The dial pad on dialing screen is shown as below:

Yealink T4 Series IP Phones User Guide

You can tap to use the onscreen keyboard.

Related Topic

Using the Onscreen Keyboard

Customizing Your Phone

You can make your IP phone more personalized by customizing various settings.

Topics

Changing the Administrator Password Wallpaper Adjusting Transparency Screen Saver Changing the Screen Backlight Brightness and Time Adjusting the Screen Contrast Changing the Language Time & Date Setting a Key as Send Customizing the Soft Keys Phone Lock

Customizing Your Phone

Changing the Administrator Password

Some features on the phone can be set from the Advanced Settings only. By default, you require an administrator password to access the Advanced Settings. The default password is “admin”.

For security reasons, you should change the default password as soon as possible. If you do not change the default password, the phone displays a warning icon in the status bar. For T41S/T42S IP phone, it displays the warning message on the idle screen.

Procedure

1. Navigate to Menu->Advanced->Change Password.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Advanced Settings- >Change Password.

2. Enter the desired value in the Old PWD, New PWD and Confirm PWD field respectively.

3. Press Save.

Related Topic

Warnings

Wallpaper

Only Yealink SIP-T48S/T48G/T46S/T46G IP phones support wallpaper.

The IP phone comes with a default picture, you can change it to another built-in picture. You can also add personal pictures as wallpapers using a USB flash drive.

Note

You can also use a custom picture uploaded by your system administrator as the wallpaper.

Topics

Yealink T4 Series IP Phones User Guide

Changing Wallpaper on Idle Screen Changing Wallpaper on Dsskey Screen Adding a Wallpaper from a USB Flash Drive Adding a Dsskey Screen Wallpaper from a USB Flash Drive

Changing Wallpaper on Idle Screen

You can change the wallpaper displayed on your idle screen to any built-in picture. If your system administrator has uploaded custom pictures to your phone, you can also choose a custom picture.

Procedure

1. Navigate to Menu->Basic->Display->Wallpaper.

2. Select the desired wallpaper image.

3. Press Save.

Changing Wallpaper on Dsskey Screen

You can change the wallpaper that is displayed when unfolding the line key list on the SIP-T48S/T48G IP phones. Tap

More when the phone is idle to unfold the line key list.

Procedure

1. Navigate to Menu->Basic->Display->Dsskey Wallpaper.

2. Select the desired wallpaper image.

3. Tap Save.

Adding a Wallpaper from a USB Flash Drive

When you set a picture in USB flash drive as wallpaper, the picture is added to the Wallpaper list.

The screen size varies by phone models:

l SIP-T48S/T48G IP phone screens are 7 inches (Resolution: 800x480).

l SIP-T46S/T46G IP phone screens are 4.3 inches (Resolution: 480x272).

We recommend you to add a picture less than 2.0 megapixels for T48S/T48G, 1.8 megapixels for T46S/T46G. Either the smaller or larger picture will be scaled proportionally to fit the screen.

Before You Begin

Customizing Your Phone

Make sure that the picture is in the root directory of your USB flash drive, and the USB flash drive is connected to your phone successfully.

Procedure

1. Press Menu->USB->Browse Photo.

2. Select the desired picture, and then press Preview.

3. Press Set as, and then select Set as wallpaper.

4. Press OK.

The phone wallpaper will change to the selected picture.

Adding a Dsskey Screen Wallpaper from a USB Flash Drive

For the SIP-T48S/T48G IP phones, when you set a picture in USB flash drive as a wallpaper of dsskey screen, the picture is added to the Wallpaper list.

The screens of SIP-T48S/T48G IP phones are 7 inches (Resolution: 800x480).

We recommend that you add a picture less than 2.0 megapixels. Either the smaller or larger picture will be scaled proportionally to fit the screen.

Before You Begin

Make sure that the picture is in the root directory of your USB flash drive, and the USB flash drive is connected to your phone successfully.

Procedure

1. Navigate to Menu->USB->Browse Photo.

2. Select the desired picture.

3. Tap Set as, and then select Set as dsskey wallpaper.

4. Tap OK.

The wallpaper of dsskey screen will change to the selected picture.

Adjusting Transparency

By default, the SIP-T48S/T48G IP phones display line keys and status bar transparently. If you are using a custom picture with a single color or complex background as the wallpaper, it may affect the visual experience of the idle screen display.

You can change the transparency of the line keys and status bar to make it easier to read.

Procedure

1. Navigate to Menu->Basic->Display->Transparency.

2. Select the desired value from the pull-down list of Transparency.

3. Tap Save.

The following figure shows an example of the screen display when the transparency is set to 80%:

Yealink T4 Series IP Phones User Guide

Screen Saver

The screen saver starts automatically when the IP phone has been idle for the preset waiting time. You can stop the screen saver at any time by pressing any key. When your phone is idle again after a preset waiting time, the screen saver starts again.

By default, your screen displays a built-in picture when the screen saver starts. You can set custom pictures uploaded by your system administrator as the screen saver. You can also add personal pictures on your phone using a USB flash drive.

The time & date, certain status icons (for example, auto answer, DND, a new text message), or custom information (for example, notifications or company logo) can also be displayed on the screen saver.

Note

The custom information is preset by your system administrator.

The SIP-T42S/T42G/T41S/T41G/T40P/T40G IP phones only display custom information as the screen saver.

Topics

Changing the Waiting Time for Screen Saver Enabling or Disabling Time & Date and Status Icons Display Adding a Screen Saver from a USB Flash Drive Setting the Screen Saver Type

Changing the Waiting Time for Screen Saver

You can change the waiting time for the screen saver.

Procedure

1. Navigate to Menu->Basic->Display->Screensaver.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Display- >Screensaver.

2. Select the desired waiting time from the Wait Time field.

3. Press Save.

Customizing Your Phone

Enabling or Disabling Time & Date and Status Icons Display

For the SIP-T48S/T48G/T46S/T46G IP phones, you can enable or disable your phone to display time, date and status icons on the screen saver.

Before You Begin

You cannot enable Time & Date and status icons display if your system administrator has set your phone to display custom information on the screen saver.

Procedure

1. Navigate to Menu->Basic->Display->Screensaver.

2. Select the desired value from the Display Clock field.

3. Press Save.

The Time & Date and status icons display on the screen saver, as shown below:

Adding a Screen Saver from a USB Flash Drive

You can use a picture that is stored in your USB flash drive as the screen saver on your phone. When you set one of your pictures as the screen saver, the picture is displayed on the screen saver list.

The screen size varies by phone models:

l SIP-T48G/T48S IP phone screens are 7 inches (Resolution: 800x480).

l SIP-T46G/T46S IP phone screens are 4.3 inches (Resolution: 480x272).

We recommend you to add a picture less than 2.0 megapixels for T48G/T48S, 1.8 megapixels for T46G/T46S. Either the smaller or larger picture will be scaled proportionally to fit the screen.

Before You Begin

Make sure that the picture is in the root directory of your USB flash drive, and the USB flash drive is connected to your phone successfully.

Procedure

1. Press Menu->USB->Browse Photo.

2. Select the desired picture, and then press Preview.

3. Press Set as, and then select Set as screensaver.

4. Press OK.

Yealink T4 Series IP Phones User Guide

Setting the Screen Saver Type

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, you cannot set the screen saver type. The system administrator can set custom information to be displayed when the screen saver starts.

For SIP-T48S/T48G/T46S/T46G IP phones, you can choose one of the following screen saver types:

l System

l Custom

l Server XML (shows custom information on the screensaver)

Before You Begin

If you want to set a custom picture as the screen saver, make sure that the custom picture has been uploaded by your system administrator.

If you want to show custom information on the screen saver, make sure that the customer information has set by your system administrator.

Procedure

1. Navigate to Menu->Basic->Display->Screensaver.

2. Select the desired screen saver type from the Screensaver Type field.

l If you select System.

The IP phones automatically set the built-in picture as the screen saver.

l If you select Custom.

The IP phones automatically set the custom pictures as the screen saver, and display these pictures alternately.

l If you select Server XML.

The IP phones automatically display the custom information (for example, notifications or company logo) on the screen saver.

3. Press Save.

Changing the Screen Backlight Brightness and Time

You can change the backlight brightness of the phone screen during phone activity and inactivity. The backlight brightness automatically changes after the phone has been idle for a specified time.

You can change the screen backlight brightness and time in the following settings:

Active Level: The brightness level of the phone screen when the phone is active. Digits 1 - 10 represent different brightness levels. 10 is the brightest level. It is only available for the SIP-T48S/T48G/T46S/T46G IP phone.

Inactive Level: The brightness of the phone screen when the phone is inactive. You can select a low brightness or turn off the backlight. It is only available for the SIP-T48S/T48G/T46S/T46G IP phones.

Backlight Time: The delay time to change the brightness of the phone screen when the phone is inactive. Backlight time includes the following settings:

l Always On: Backlight is on permanently.

l Always Off: Backlight is off permanently. It is not available for the SIP-T48S/T48G/T46S/T46G IP phone.

l 15s, 30s, 1min, 2min, 5min, 10min or 30min: Backlight is changed when the phone is inactive after the designated

time (in seconds).

Procedure

Customizing Your Phone

1. Navigate to Menu->Basic->Display->Backlight.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Display- >Backlight.

2. For the SIP-T48S/T48G/T46S/T46G IP phones, select the desired level from the Active Level field.

3. For the SIP-T48S/T48G/T46S/T46G IP phones, select the desired value from the Inactive Level field.

4. Select the desired time from the Backlight Time field.

5. Press Save.

Adjusting the Screen Contrast

You can adjust the screen contrast of the phone to make it easier to read.

The intensity of screen contrast ranges from 1 to 10 and the highest intensity is 10. It is only available for the SIPT40P/T40G IP phones.

Procedure

1. Navigate to Menu->Settings->Basic Settings->Display->Contrast.

2. Select the desired value from the Contrast field.

3. Press Save.

Changing the Language

The default phone language is English. You can change the phone language.

Note

The SIP-T48G/T46G/T42G/T41P IP phones do not support French (Canada), Portuguese (Latin) and Spanish (Latin).

Procedure

1. Navigate to Menu->Basic->Language.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings- >Language.

2. Select the desired language.

3. Press Save.

The phone language is changed to the selected one.

Time & Date

You can set the time and date manually. The time and date formats are also customizable.

Topics

Setting the Time and Date Manually Changing the Time and Date Format

Setting the Time and Date Manually

If your phone cannot obtain the time and date automatically, you can set it manually.

Before You Begin

Check with your system administrator to find out if the manual mode has been enabled.

Yealink T4 Series IP Phones User Guide

Procedure

1. Navigate to Menu->Basic->Time & Date->General->Manual Settings.

For the SIP-T48S/T48G IP phones, navigate to Menu->Basic->Time & Date->General. And then select Manual Set- tings from the pull-down list of Type.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Time & Date->Manual Settings.

2. Enter the date and time in the corresponding fields.

For the SIP-T46S/T46G IP phones, you can also press the up or down navigation key to select the desired date and time.

3. Press Save.

The time and date set on the phone will be changed accordingly.

Changing the Time and Date Format

You can customize the date with various time and date formats.

The built-in date formats are listed as below:

Date Format Example (2016-09-02)

WWW MMM DD Fri, Sep 02

DD-MMM-YY 02-Sep-16

YYYY-MM-DD 2016-09-02

DD/MM/YYYY 02/09/2016

MM/DD/YY 09/02/16

DD MMM YYYY 02 Sep, 2016

WWW DD MMM Fri, 02 Sep

Note

Your system administrator can customize the date format.

Procedure

1. Navigate to Menu->Basic->Time & Date->Time & Date Format.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Time & Date->Time & Date Format.

2. Select the desired date format from the Date Format field.

3. Select the desired time format from the Time Format field.

4. Press Save.

Setting a Key as Send

You can set the “#” key or “*” key to perform as a send key while dialing.

Procedure

1. Navigate to Menu->Features->Others->General.

Customizing Your Phone

For the SIP-T48S/T48G IP phones, navigate to Menu->Features->General.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Features->Key As Send.

2. Select # or * from the Key As Send field, or select Disabled to disable this feature.

3. Press Save.

Customizing the Soft Keys

You can customize the function of the soft keys displayed on the bottom of the idle screen for the SIPT42S/T42G/T41S/T41P/T40P/T40G IP phones. This feature is typically used to access frequently used functions, to create menu shortcuts to access frequently used phone settings. The soft keys perform the same functions as the hard keys.

Caution

We recommend that you keep a Menu soft key, otherwise you cannot access the phone settings.

Procedure

1. Navigate to Menu->Settings->Advanced Settings (default password: admin)->Softkey Label.

2. Select the desired soft key, and then press Enter.

3. Select the desired key type from the Type field.

4. (Optional.) Select the desired line from the Account ID field.

5. (Optional.) Enter the string that will appear on the phone screen in the Label field.

6. (Optional.) Enter the corresponding value in the Value field.

7. Press Save.

Phone Lock

Phone lock helps you protect your phone from unauthorized use. You can lock your phone manually when you are not using it. The phone is also locked automatically after being idle for a specified time.

Topics

Phone Lock Types and Waiting Time Setting the Phone Lock Locking Your Phone Manually Unlocking Your Phone Changing Your Phone Unlock PIN

Phone Lock Types and Waiting Time

There are three phone lock types:

l Lock the Menu soft key: it prevents unauthorized users from accessing the menu, changing the personal settings

for your phone.

l Lock the Function keys: it only allows unauthorized users to use the keypad for placing a call, answering or reject-

ing an incoming call and ending a call.

l Lock all keys: it only allows unauthorized users to use the keypad for dialing an emergency number or authorized

numbers that set up by your system administrator, answering or rejecting an incoming call and ending a call.

You can set a waiting time to lock your phone automatically. If the waiting time is set to 0, the phone will not be automatically locked. You need to lock your phone manually.

Related Topics

Yealink T4 Series IP Phones User Guide

Setting the Phone Lock Placing an Emergency Call from a Locked Phone

Setting the Phone Lock

By default, the phone lock feature is disabled. If you want to lock your phone, you need to enable this feature. You can choose to use which phone lock type and specify the waiting time to lock your phone automatically.

Procedure

1. Navigate to Menu->Basic->Phone Lock.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Phone Lock.

2. Enter the desired PIN (default PIN: 123) in the Unlock PIN field.

3. Press OK.

For the SIP-T48S/T48G IP phones, tap Save.

4. Select Enabled from the Lock Enable field.

5. Select the desired type from the Lock Type field (It is only available for the SIP-T48S/T48G IP phones.).

6. Enter the desired interval (0 - 3600 seconds) in the Auto Lock field.

7. Press Save.

Related Topic

Phone Lock Types and Waiting Time

Locking Your Phone Manually

If you have specified a timeout to lock your phone automatically, your phone will be locked after being idle for a specified time. You can also lock your phone manually.

Before You Begin

Make sure that the phone lock is enabled and you have set a phone lock type (phone lock type is not available for SIPT48G/T48S IP phones).

Procedure

1. Long press # key to lock your phone immediately on the idle screen.

When the phone is locked, the lock icon appears on the phone screen.

Related Topic

Setting the Phone Lock

Unlocking Your Phone

Procedure

1. Press any locked key, the phone screen prompts you to enter a unlock PIN.

On the SIP-T48S/T48G IP phones, press any locked key or tap the touch screen.

2. Enter the desired PIN (default: 123) in the Unlock PIN field.

3. Press OK.

The lock icon disappears from the phone screen.

Customizing Your Phone

Note

If you forget the unlock PIN, you can enter the administrator password to unlock your phone, and then change the unlock PIN.

Changing Your Phone Unlock PIN

The default unlock PIN is 123, you can change it at any time for security reasons.

Procedure

1. Navigate to Menu->Basic->Change PIN.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Change PIN.

2. Enter the desired value in the Old PIN, New PIN and Confirm PIN field respectively.

The unlock PIN length must be within 15 digits.

3. Press Save.

Yealink T4 Series IP Phones User Guide

Audio Settings

The audio settings contain the volume settings, and the available ring tone and key tone settings.

Topics

Adjusting the Volume Setting the Ring Tone Setting the Key Tone

Adjusting the Volume

You can adjust the audio volume and the ring volume.

Topics

Adjusting the Audio Volume Adjusting the Ringer Volume

Audio Settings

Adjusting the Audio Volume

When you are playing an audio file (for example, call recording), choosing a ring tone or during a call, you can increase or lower the volume of the currently engaged audio devices (handset, speakerphone or headset).

Procedure

1. Press the Volume key to adjust the audio volume.

Related Topics

Setting a Ring Tone for the Phone Setting a Ring Tone for an Account Setting a Ring Tone for a Group Setting a Ring Tone for a Contact Playing a Recorded Call

Adjusting the Ringer Volume

When the phone is idle or ringing, you can increase or decrease the ringer volume. If ringer volume is adjusted to the minimum, the minimum volume icon will appear on phone screen.

Procedure

1. Press the Volume key to adjust the ringer volume.

Note

Your system administrator can disable you to adjust the ringer volume.

Setting the Ring Tone

You can choose from a variety of ring tones to distinguish your phone from your neighbor’s. You can set distinctive ring tones for groups or contacts in your local directory, so you can identify the caller when your phone rings.

You can also choose a unique ring tone for different accounts on your phone.

Yealink T4 Series IP Phones User Guide

The ring tones are used according to this priority: Contact ring tone>Group ring tone>Account ring tone >Phone ring tone.

Note

You can also choose a custom ring tone uploaded by your system administrator.

Topics

Setting a Ring Tone for the Phone Setting a Ring Tone for an Account Setting a Ring Tone for a Group Setting a Ring Tone for a Contact

Setting a Ring Tone for the Phone

You can choose a ring tone for all incoming calls.

Procedure

1. Navigate to Menu->Basic->Sound->Ring Tones->Common.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Sound- >Ring Tones->Common.

2. Select the desired ring tone.

The ring tone is played automatically. You can press the Volume key to adjust the ringtone volume.

3. Press Save.

Related Topic

Adjusting the Audio Volume

Setting a Ring Tone for an Account

You can select a unique ring tone for an individual account.

Procedure

1. Navigate to Menu->Basic->Sound->Ring Tones.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Sound- >Ring Tones.

2. Select the desired account.

3. Select the desired ring tone.

The ring tone is played automatically. You can press the Volume key to adjust the ringtone volume.

If Common is selected, this account will use the ring tone selected for the phone.

4. Press Save.

Related Topic

Adjusting the Audio Volume

Setting a Ring Tone for a Group

You can select a unique ring tone for various groups in your local directory. This helps you quickly identify callers according to the ring tones.

Audio Settings

By default, the Auto is selected, this means that the group uses the ring tone according to this priority: Contact ring tone>Account ring tone>Phone ring tone. If a specific ring tone is selected, this group will use the ring tone according to this priority: Contact ring tone>Group ring tone.

Note

You can only set a ring tone for a group that is added manually.

Procedure

1. Press Directory (Dir) or navigate to Menu->Directory->Local Directory to enter the local directory.

On the SIP-T48S/T48G IP phones, tap Directory or navigate to Menu->Directory.

2. Highlight the desired group.

On the SIP-T48S/T48G IP phones, tap Setting, and then select the desired group.

3. Press Option, and then select Detail.

On the SIP-T48S/T48G IP phones, tap after the group name.

4. Select the desired ring tone from the Ring field.

The ring tone is played automatically. You can press the Volume key to adjust the ringtone volume.

5. Press Save.

On the SIP-T48S/T48G IP phones, tap OK to accept the change.

Related Topic

Adjusting the Audio Volume

Setting a Ring Tone for a Contact

You can select a unique ring tone for various contacts in your directory. This helps you quickly identify callers according to the ring tones.

By default, the Auto is selected, it means that the contact uses the ring tone according to this priority: Group ring tone>Account ring tone>Phone ring tone.

Procedure

1. Press Directory (Dir) or navigate to Menu->Directory->Local Directory to enter the local directory.

On the SIP-T48S/T48G IP phones, tap Directory or navigate to Menu->Directory->All Contacts.

2. Enter the desired contact group.

If the contact is not in any group, enter the All Contacts.

3. Highlight the desired contact, and then Press Option. Select Detail.

On the SIP-T48S/T48G IP phones, tap after the desired contact.

4. Select the desired ring tone from the Ring field.

The ring tone is played automatically. You can press the Volume key to adjust the ringtone volume.

5. Press Save.

Related Topic

Adjusting the Audio Volume

Setting the Key Tone

You can set the phone to produce a sound when pressing the keypad keys. The key tone is enabled by default.

Yealink T4 Series IP Phones User Guide

Procedure

1. Navigate to Menu->Basic->Sound->Key Tone.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Settings->Basic Settings->Sound- >Key Tone.

2. Select the desired value from the Key Tone field.

3. Press Save.

Call History

The IP phones maintain call history lists of Missed Calls, Placed Calls, Received Calls and Forwarded Calls.

Topics

Viewing History Records Adding a History Record to Local Directory or Blacklist Deleting History Records Disabling History Record

Viewing History Records

You can view a list of up to 100 Missed Calls, Placed Calls, Received Calls and Forwarded Calls.

Procedure

1. Press History.

The phone screen displays all call records.

2. Select the desired list.

3. Press Option, and then select Detail.

On the SIP-T48S/T48G IP phones, tap after the desired entry.

Call History

The detailed information of the entry appears on the phone screen.

Adding a History Record to Local Directory or Blacklist

You can add a history record to the local directory or to the blacklist.

Procedure

1. Press History.

The phone screen displays all call records.

2. Select the desired list.

3. Highlight the desired entry, and then press Option.

On the SIP-T48S/T48G IP phones, tap after the desired entry.

4. Select Add to Contact (or Add to Blacklist).

On the SIP-T48S/T48G IP phones, tap Add (or Blacklist).

5. Edit the corresponding fields.

6. Press Save.

Deleting History Records

You can delete one or all call records from the call history list.

Topics

Deleting a Call Record Deleting All Call Records

Yealink T4 Series IP Phones User Guide

Deleting a Call Record

Procedure

1. Press History.

The phone displays all call records.

2. Select the desired list.

3. Highlight the desired entry, and then press Delete.

On the SIP-T48S/T48G IP phones, tap after the desired entry, and then tap Delete.

Deleting All Call Records

Procedure

1. Press History.

The phone displays all call records.

2. Select the desired list.

3. Press Option, and then select Delete All.

On the SIP-T48S/T48G IP phones, tap Setting, and then tap the checkbox of Select All. Tap Delete.

The phone prompts whether to delete all the records.

4. Press OK to delete.

Disabling History Record

History record feature is enabled by default, if you do not want to save the call log, you can disable this feature.

Procedure

1. Navigate to Menu->Features->Others->General.

For the SIP-T48S/T48G IP phones, navigate to Menu->Features->General.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Features->History Settings.

2. Select Disabled from the History Record field.

For the SIP-T48S/T48G IP phones, tap the Off radio box of the History Record field.

3. Press Save.

Call Features

You can place a call, answer a call, transfer a call, etc. on Yealink IP phone.

Topics

Switching Among the Handset, Speakerphone and Headset Modes Changing the Default Account Placing Calls Answering Calls Silencing or Rejecting Incoming Calls Ending Calls Auto Redial Call Mute Call Hold Do Not Disturb (DND) Redirecting Incoming Calls Transferring Calls Conference Calls Recording Using a USB Flash Drive Multicast Paging

Call Features

Switching Among the Handset, Speakerphone and Headset Modes

You can select the desired mode before placing a call, or can alternate among Speakerphone, headset, and handset modes during a call.

You can switch the audio output mode of a phone.

l Switching to handset mode

Pick up the handset to switch to the handset mode.

l Switching to speakerphone (hands-free) mode

Press the Speakerphone key to switch to the speakerphone (hands-free) mode. The LED indicator glows green when the speakerphone is activated. The SIP-T40P/T40G IP phones do not have key light.

l Switching to headset mode

Press the HEADSET key to switch to the headset mode. The LED indicator glows green when the headset is activated. The SIP-T40P/T40G IP phones do not have key light.

Note

Your system administrator can disable you to use the handset, speakerphone (Hands-free) or headset mode.

Related Topic

Headset

Changing the Default Account

If there are multiple accounts registered on the phone, the phone will use the default account to dial out by default.

Yealink T4 Series IP Phones User Guide

From the idle screen, you can press the left or right navigation key to select the desired account as the default account for all IP phones. For the SIP-T48S/T48G/T46S/T46G IP phones, you can also change the default account from the menu.

Procedure

1. Navigate to Menu->Features->Others->Default Account.

For the SIP-T48S/T48G IP phones, navigate to Menu->Features->Default Account.

2. Select the desired account from the Default Account field.

3. Press Save.

Related Topic

Placing Calls

You can use your phone like a regular phone to place calls in many ways easily.

By default, the phone uses the default account to place a call.

Topics

Placing a Call from the Dialer Placing Multiple Calls Placing a Call with a Speed Dial Key Placing a Call Back to the Last Incoming Number Redialing a Number Dialing a Hotline Number Placing an International Call Placing a Call from the Call History Placing a Call from the Directory Placing an Anonymous Call Placing an Emergency Call from a Locked Phone

Placing a Call from the Dialer

The Dialer enables you to enter a number to place a call and display a list of previously placed calls or similar numbers in your directory. You can also select the desired contact from the search list, or select a contact from the placed call list or Directory before you enter the number. On the SIP-T48S/T48G IP phones, you can select the desired contact from the left sidebar, or select a contact from the Directory or History.

Use your phone just like any other phone to make a call.

Note

Your system administrator can configure the source list for searching and disable to display the placed call records. Check with your system administrator to find out if they are available on your phone.

Procedure

1. Do one of the following:

l Type a phone number.

l Press the desired line key.

l Pick up the handset, press the Speakerphone key or the HEADSET key.

Call Features

2. Enter a number or select a contact.

Note

Your system administrator can enable live dialpad feature, which enables your phone to automatically dial out the phone number after a period of time without pressing the Send soft key. Check with your system administrator to find out if this feature is available on your phone.

Related Topic

Switching Among the Handset, Speakerphone and Headset Modes

Placing Multiple Calls

When you are in a call, you can hold your current call and place a new call.

Procedure

1. Do one of the following:

l Press the line key. The active call is placed on hold.

l Press the HOLD key or Hold to place the original call on hold.

Press New Call (NewCall).

2. Enter the desired number or select a contact.

3. Press Send.

Related Topic

Call Hold

Placing a Call with a Speed Dial Key

You can quickly dial a number which is used frequently or hard to remember by using a speed dial key.

Topics

Setting a Speed Dial Key Manually Speed Dialing a Contact Using a Speed Dial Key

Setting a Speed Dial Key Manually

You can set a line key as a Speed Dial key for a contact number.

Before You Begin

If your system administrator has enabled the Favorites feature on the phone, you cannot manually set a Speed Dial key.

Yealink T4 Series IP Phones User Guide

Procedure

1. Navigate to Menu->Features->Dsskey.

2. Select the desired line key.

3. Select SpeedDial from the Type field.

4. Select the desired line from the Account ID field.

5. Do one of the following:

l (Optional.) Enter the string that will appear on the phone screen in the Label field.

Enter the contact number you want to dial out directly in the Value field.

You can also enter the contact number with the DTMF sequence that you want to send in the Value field. The contact number and DTMF sequence are separated by commas. One comma stands for 500 milliseconds. For example, 1234,,123# means the phone dials out the number 1234 first, then after the call is set up for 1 second, it sends the DTMF sequence 123# to the remote party.

l For the SIP-T46S/T46G IP phones, highlight the Label or Value field. Press Directory (Dir) and then select the

desired contact from the Directory list(s).

For the SIP-T48S/T48G IP phones, tap , and then tap the desired contact.

3. Press Save.

Tip

You can long press the desired line key to set it as a Speed Dial key.

Note

After setting the SpeedDial key successfully, you can perform a call transfer by selecting a transfer mode during a call. Check with your system administrator to find out if this feature is available on the phone.

Speed Dialing a Contact Using a Speed Dial Key

Before You Begin

You need to set a line key as a Speed Dial key.

Procedure

1. Press a Speed Dial key when the phone is idle.

Related Topic

Setting a Speed Dial Key Manually

Placing a Call Back to the Last Incoming Number

You can place a call back to the last incoming number quickly by using a Recall key.

Topics

Setting a Recall Key Recalling a Contact

Setting a Recall Key

You can set a line key as a Recall key.

Procedure

Call Features

1. Navigate to Menu->Features->Dsskey.

2. Select the desired line key.

3. Select Key Event from the Type field.

4. Select ReCall from the Key Type field.

5. (Optional.) Enter the string that will appear on the phone screen in the Label field.

6. Press Save.

Tip

By default, you can long press the desired line key to set it. But your system administrator can configure the phone to enter the Add Contact screen by long pressing the line key.

Recalling a Contact

Before You Begin

You need to set a line key as Recall key.

Procedure

1. Press the Recall key.

Related Topic

Setting a Recall Key

Redialing a Number

The phone keeps a record of all the placed calls. You can call the recently dialed phone number.

Procedure

1. Press the REDIAL key.

A record of Placed Calls is displayed on the phone screen.

2. Select the desired record, press Send.

Tip

Press the REDIAL key twice to call the last dialed number.

Dialing a Hotline Number

You can configure a hotline number and hotline delay. Then the IP phone will dial out the hotline number automatically after the delay time when you lift the handset, press the Speakerphone key or the line key.

Topic

Setting a Hotline Number and Delay Time

Procedure

1. Navigate to Menu->Features->Others->Hot Line.

On the SIP-T48S/T48G/T42S/T42G/T41S/T41P/T40G/T40P IP phones, navigate to Menu->Features->Hot Line.

2. Enter the desired number in the Hotline Number field.

3. Enter the desired delay time between 0 and 10 (seconds) in the Hotline Delay field.

Yealink T4 Series IP Phones User Guide

4. Press Save.

Placing an International Call

You can place an international call when you prefix the phone number with a plus sign (+).

Procedure

1. Enter the dialing screen.

2. Press 123 to switch the input mode from 123 to abc.

3. Press star key (*) repeatedly until the plus sign (+) appears.

4. Press abc three times to switch the input mode from abc to 123.

5. Enter the phone number.

6. Press Send.

Placing a Call from the Call History

You can place calls to the contact from the Call History list. The Call History list contains missed calls, placed calls, received calls, and forwarded calls.

Procedure

1. Press History.

The phone screen displays all call records.

2. Select the desired call list.

3. Select the desired call record, and press Send.

On the SIP-T48S/T48G IP phones, tap the desired contact.

Placing a Call from the Directory

You can call contacts from your phone directories.

Procedure

1. Press Directory (Dir) or navigate to Menu->Directory.

2. Select the desired directory and contact group.

3. Select the desired contact, and press Send.

On the SIP-T48S/T48G IP phones, tap the desired contact.

If the selected contact has multiple numbers, select the desired number, and press Send.

Related Topic

Searching for Contacts

Placing an Anonymous Call

You can place a call to someone without revealing your identification by blocking your name or phone number from being displayed to the recipient.

Note

Anonymous call is not available on all servers. Check with your system administrator to find out if this feature is available on your phone.

You need to enable anonymous call for a specific line first, and then place calls in this line.

Call Features

Topics

Enabling Anonymous Call Placing an Anonymous Call

Enabling Anonymous Call

Before You Begin

Check with your system administrator if the anonymous call on code or off code is required. If required, get it from your system administrator.

Procedure

1. Navigate to Menu->Features->Anonymous (Anonymous Call).

2. Select the desired line.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, select the desired line from the Line ID field.

3. Select Enabled from the Local Anonymous field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the Local Anonymous field.

4. (Optional.) Select the desired value from the Send Anony Code (Send Anonymous Code) field.

5. (Optional.) Enter the anonymous call on code and off code respectively in the On Code and Off Code field.

6. Press Save.

Placing an Anonymous Call

Before You Begin

Enable anonymous call for a specific line.

Procedure

1. Select the anonymous line to place a call.

The callee is prompted with an incoming call from anonymity.

If the callee enables anonymous rejection feature, you may be prompted that the callee does not accept calls from an anonymous number.

Yealink T4 Series IP Phones User Guide

Related Topics

Enabling Anonymous Call Rejecting Anonymous Calls Automatically

Placing an Emergency Call from a Locked Phone

Once all keys are locked on the phone, you can only dialing an emergency number or authorized numbers that set up by your administrator, such as 911.

Procedure

1. Do one of the following:

l Press Emergency (not applicable to SIP-T48S IP phones).

The phone screen is shown as below:

Select an emergency number in the emergency number list.

l Enter an emergency number.

2. Press the OK key or Send.

Answering Calls

SIP-T46S

When you receive a call, you can choose to manually answer it or answer it automatically.

Topics

Answering a Call Answering a Call When in a Call Answering a Call Automatically

Call Features

Answering a Call

Procedure

1. Do one of the following:

l Pick up the handset.

l Press the Speakerphone key. The key LED glows green (not on the SIP-T40P/T40G IP phone).

l Press the HEADSET key. The key LED glows green (not on the SIP-T40P/T40G IP phone).

l Press Answer or the line key that has the flashing green LED indicator.

The call is answered in the speakerphone (hands-free) mode by default.

Related Topic

Switching Among the Handset, Speakerphone and Headset Modes

Answering a Call When in a Call

When you are in an active call and an incoming call arrives on the phone, the call waiting tone beeps, and the incoming call information is displayed.

Before You Begin

Enable call waiting feature on the phone.

Procedure

1. Press Answer.

The active call is placed on hold, and the incoming call becomes active.

Related Topic

Enabling Call Waiting

Call waiting enables you to receive another call when there is already an active call on your phone. If it is disabled, the new incoming call will be rejected automatically.

You can enable call waiting feature to avoid missing important calls during a call. You can also set the phone to play a warning tone when the new incoming call arrives.

Before You Begin

Yealink T4 Series IP Phones User Guide

Check with your system administrator if the call waiting on code or off code is required. If required, get it from your system administrator.

Procedure

1. Navigate to Menu->Features->Call Waiting.

2. Select Enabled from the Call Waiting field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the Call Waiting field.

3. Select Enabled from the Play Tone field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the Play Tone field.

4. (Optional.) Enter the call waiting on code or off code respectively in the On Code or Off Code field.

5. Press Save.

Answering a Call Automatically

Auto answer enables you to automatically answer an incoming call in speakerphone (hands-free) mode when your phone is idle.

Note

When you are in an active call and an incoming call arrives on the phone, the incoming call will not be automatically answered even if auto answer is enabled. Your system administrator can configure the phone to automatically answer the incoming call after ending all calls. Check with your system administrator to find out if it is available on your phone.

Procedure

1. Navigate to Menu->Features->Auto Answer.

2. Select the desired line.

3. Select Enabled from the Auto Answer field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the desired line.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, select Enabled from the Status field.

4. Press Save.

If the auto answer feature is enabled for the default account, the auto answer icon appears on the phone screen.

Silencing or Rejecting Incoming Calls

When you receive an incoming call, you can choose to silence or reject the call instead of answering.

Topics

Silencing a Call

Call Features

Rejecting a Call Manually Rejecting Anonymous Calls Automatically

Silencing a Call

You can silence a call to stop your phone from ringing. Even if you silence the call, the incoming call notification continues to display on your phone.

Procedure

1. Press Silence.

Rejecting a Call Manually

Procedure

1. Press Reject to reject an incoming call.

Rejecting Anonymous Calls Automatically

You can set your phone to automatically reject incoming calls from callers who have withheld their caller ID information (including the name or phone number). As a result, your phone will not ring and you will not be notified of an attempted call.

Before You Begin

Check with your system administrator if the anonymous call rejection on code or off code is required. If required, get it from your system administrator.

Procedure

1. Navigate to Menu->Features->Anonymous (Anonymous Call).

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, navigate to Menu->Features->Anonymous Call.

2. Select the desired line.

For the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, select the desired line from the Line ID field.

3. Select Enabled from the Local Anony Reject (Local Anonymous Rejection) field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the Local Anony Reject field.

4. (Optional.) Select the desired value from the Send Rejection Code field.

5. (Optional.) Enter the anonymous call rejection on code and off code respectively in the On Code and Off Code

field.

6. Press Save.

When the caller has anonymous call feature enabled and places a call to your IP phones, the call is automatically rejected.

Related Topic

Placing an Anonymous Call

Ending Calls

Procedure

1. Do one of the following:

Yealink T4 Series IP Phones User Guide

l If you are using the handset, press the Cancel key, End Call (EndCall) or hang up the handset.

l If you are using the headset, press the Cancel key or End Call (EndCall).

l If you are using the speakerphone, press the Cancel key, Speakerphone key or End Call (EndCall).

Tip

You can press the HEADSET key to end calls. Check with your system administrator to find out if it is available on your phone.

Auto Redial

Auto Redial enables you to redial a phone number automatically when the callee is busy.

Topics

Setting the Auto Redial Redialing a Call Automatically

Setting the Auto Redial

You can enable auto redial, set the number of auto redial attempts and the time to wait between redial attempts.

Procedure

1. Navigate to Menu->Features->Others->Auto Redial.

For T48S/T48G, navigate to Menu->Features->Auto Redial.

For T42S/T42G/T41S/T41P/T40P/T40G, navigate to Menu->Features->Auto Redial Setting.

2. Select Enabled from the Auto Redial field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the Auto Redial field.

3. Enter the desired time (between 1 and 300 seconds) in the Redial Interval field.

4. Enter the desired times (between 1 and 300) in the Redial Times field.

5. Press Save.

Redialing a Call Automatically

Before You Begin

Enable auto redial feature on the phone.

Procedure

1. When the callee is busy, the phone screen prompts whether to auto redial the contact, press OK to activate auto

redial.

The phone screen displays the redial times and interval.

2. Wait for the designated period of time or press OK to redial the phone number immediately.

The phone will retry as many times as configured until the callee answers the call.

Related Topic

Setting the Auto Redial

Call Features

Call Mute

You can mute the microphone of the active audio device during an active call so that the other party cannot hear you.

Call mute applies to all modes (Handset, Headset and Speakerphone).

Topics

Muting/Unmuting Audio Keep Mute

Muting/Unmuting Audio

When you are in a call, you can mute the audio, so that you can hear the other person, but he/she cannot hear you.

Procedure

1. Press the MUTE key during a call.

The mute key LED glows red on all IP phones except the SIP-T40P/T40G IP phones.

2. Press the MUTE key again to unmute the call.

The mute key LED goes out on all IP phones except the SIP-T40P/T40G IP phones.

Tip

You can also mute the microphone while the phone is dialing or ringing, so that the other party cannot hear you when the call is set up.

Keep Mute

In a call center or meet room, if incoming calls are answered automatically, the callers may hear your discussion with your colleagues. You can mute the phone in an idle state to prevent this unintended situation. The mute state of your phone persists across calls. The phone stays in the mute state until you unmute the microphone manually or until the phone restarts.

Before You Begin

Yealink T4 Series IP Phones User Guide

Check with your system administrator if keep mute is configured on your phone.

Procedure

1. Press the MUTE key when the phone is idle.

The mute key LED glows red except on the SIP-T40P/T40G IP phones, and the mute icon appears on the Idle screen except for the SIP-T42S/T42G/T41S/T41P IP phones.

2. Press the MUTE key again to deactivate the mute state.

Call Hold

You can place an active call on hold and resume the call when you are ready. When you place a call on hold, your IP PBX may play music to the other party while waiting.

Topics

Holding a Call Resuming a Held Call Swapping Between Active and Held Calls

Holding a Call

Procedure

1. Press the HOLD key or Hold during a call.

The phone screen indicates that the call is on hold.

The phone ignores engaged audio device (handset or headset) and plays beep in the Speakerphone (hands-free) mode by default. The Speakerphone key will light up for 1 second along with the beep except the SIP-T40P/T40G IP phone.

Call Features

Note

The phone plays beep of a specified frequency softly to remind you that you still have a call on hold. Your system administrator can customize the frequency and configure when to play a beep.

Resuming a Held Call

Procedure

1. Press the HOLD key again, corresponding line key or Resume.

If multiple calls are placed on hold, select the desired call first.

Swapping Between Active and Held Calls

You can easily switch between active and held calls.

Procedure

1. Do one of the following to swap the active and held calls:

l If the call is active, press the Swap soft key.

l If the call is held, press the corresponding line key to swap to the active call.

Do Not Disturb (DND)

DND enables your phone to reject all incoming calls automatically when you do not want to be interrupted You can enable DND globally on the phone or enable DND for specific lines.

If you want to receive specific numbers when DND is enabled, you can ask your system administrator to set DND Authorized Numbers.

Note

Check with your system administrator to find out if the DND feature is available on your phone.

Topics

Rejecting Calls with DND on All Lines Rejecting Calls with DND on Specific Lines Deactivating DND

Rejecting Calls with DND on All Lines

You can activate DND for all the lines on your phone. The phone will reject all incoming calls automatically.

Note

If both DND and busy forward are activated on the phone, calls will be forwarded to the configured destination number.

Procedure

1. Navigate to Menu->Features->DND.

2. Select Enabled from the DND Status field.

On the SIP-T48S/T48G IP phones, tap On radio box of the DND Status field.

3. Press Save.

The DND icon appears in the status bar.

Yealink T4 Series IP Phones User Guide

Tip

To activate or deactivate DND quickly, press the DND soft key when the phone is idle.

Related Topics

Deactivating DND Icons in the Status Bar Redirecting Incoming Calls

Rejecting Calls with DND on Specific Lines

By default, the DND feature applies to all lines on your phone. Your system administrator can change the DND mode to Custom so that you can enable DND for specific lines.

Before You Begin

The DND mode is set to Custom. Check with your system administrator if the DND on code or off code is required. If required, get it from your system administrator.

Procedure

1. Press DND when the phone is idle.

2. Select the desired line, and then press Enter.

3. Set DND Status to On.

On the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, select Enabled from the DND Status field.

4. (Optional.) Enter the DND on code or off code respectively in the On Code or Off Code field.

5. Press Save.

The DND icon appears on the desired line. If you activate DND on the default line, the DND icon will appear both on the line and in the status bar.

Tip

You can press the All On soft key to activate DND for all lines.

Related Topics

Deactivating DND Icons in the Status Bar Line Key Icons

Deactivating DND

You can deactivate DND when you are ready to resume receiving calls again.

Procedure

1. Navigate to Menu->Features->DND.

2. (Optional) If the DND is activated on specific lines, select the desired line, and then press Enter.

3. Set DND Status to Off.

On the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, select Disabled from the DND Status field.

On the SIP-T29G IP phones, set DND Status to Off.

4. Press Save.

The DND icon disappears.

Tip

To deactivate DND quickly, press the DND soft key when the phone is idle. You can press the All Off soft key to deactivate DND for all lines when deactivating it for a specific line.

Related Topics

Rejecting Calls with DND on All Lines Rejecting Calls with DND on Specific Lines

Call Features

Redirecting Incoming Calls

You can redirect incoming calls by forwarding all incoming calls to a contact, forwarding an incoming call manually, forwarding incoming calls with a forward key or diverting calls from a specific contact to another contact.

Topics

Forwarding All Incoming Calls to a Contact Forwarding an Incoming Call Manually Forwarding Incoming Calls with a Forward Key Diverting Calls to a Contact

Forwarding All Incoming Calls to a Contact

You can set up your phone to forward all incoming calls to a contact with one of the following types:

l Always Forward: Forwards all incoming calls immediately.

l Busy Forward: Forwards incoming calls when you are busy in a call.

l No Answer Forward: Forwards incoming calls when no one answers the calls.

Topics

Forwarding All Incoming Calls on All Lines Forwarding All Incoming Calls on Specific Lines Deactivating Call Forward

Forwarding All Incoming Calls on All Lines

Before You Begin

Check with your system administrator if the forward on code or off code is required. If required, get it from your system administrator.

Procedure

Yealink T4 Series IP Phones User Guide

1. Navigate to Menu->Features->Call Forward.

2. Select the desired forwarding type and select Enabled from the corresponding field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the corresponding field.

3. Do one of the following:

l Enter the contact number you want to forward incoming calls to in the Forward to field. l For the SIP-T46S/T46G IP phones, highlight the Forward to field. Press Directory (Dir), and then select the

desired contact from the Directory list(s).

For the SIP-T48S/T48G IP phones, tap , and then tap the desired contact.

4. If you select the No Answer Forward option, select the desired ring time to wait before forwarding from the After

Ring Time field.

5. (Optional.) Enter the always/busy/no answer forward on code or off code respectively in the On Code or Off Code

field.

6. Press Save.

The call forward icon on the Idle screen indicates that the call forward is activated.

Forwarding All Incoming Calls on Specific Lines

By default, the forward setting applies to all lines on your phone. Your system administrator can change the forward mode to Custom so that you can set Forward setting for specific lines.

Before You Begin

The call forward mode is set to Custom. Check with your system administrator if the forward on code or off code is required. If required, get the forward on code or off code from your system administrator.

Procedure

1. Navigate to Menu->Features->Call Forward.

2. Select the desired line.

3. Select the desired forwarding type and select Enabled from the corresponding field.

For the SIP-T48S/T48G IP phones, tap the On radio box of the corresponding field.

4. Do one of the following:

l Enter the contact number you want to forward incoming calls to in the Forward to field. l For the SIP-T46S/T46G IP phones, highlight the Forward to field. Press Directory (Dir), and then select the

desired contact from the Directory list(s).

for the SIP-T48S/T48G IP phones, tap , and then tap the desired contact.

5. If you select the No Answer Forward option, select the desired ring time to wait before forwarding from the After

Ring Time field.

6. (Optional.) Enter the always/busy/no answer forward on code or off code respectively in the On Code or Off Code

field.

7. Press Save.

The forward icon appears on the desired line. If you activate forward on the default line, the forward icon will appear both on the line and in the status bar.

Tip

You can press the All Lines soft key to activate forward for all lines.

Deactivating Call Forward

You can deactivate call forward when you no longer want to forward your calls.

Procedure

1. Navigate to Menu->Features->Call Forward.

2. If the forward is activated for specific lines, select the desired line.

3. Select the desired forwarding type and select Disabled from the corresponding field.perfo

For T48S/T48G, tap the Off for the desired forwarding type.

4. Press Save.

Tip

You can press the All Lines soft key to activate forward for all lines.

Forwarding an Incoming Call Manually

You can manually forward the call to another contact while your phone rings.

Procedure

1. When the phone is ringing, press Forward.

2. Enter the number you want to forward the incoming call to.

3. Press the OK key or Send.

On the T48S/T48G IP phones, tap Forward.

The phone screen prompts a call forward message.

Call Features

Forwarding Incoming Calls with a Forward Key

By default, when the phone receives an incoming call, you can easily press the Forward key to forward the incoming call to a specific contact. When the phone is idle, you can also press the Forward key to activate the always forward feature to forward incoming calls to a specific contact.

Topics

Setting a Forward Key Forwarding Incoming Calls Using a Forward Key

Setting a Forward Key

You can set a line key as a Forward key, and specify a contact you want to forward the incoming calls to for this key.

Procedure

1. Navigate to Menu->Features->Dsskey.

2. Select the desired line key.

3. Select Key Event from the Type field.

4. Select Forward (FWD) from the Key Type field.

5. Do one of the following:

l (Optional.) Enter the string that will display on the phone screen in the Label field.

Enter the contact number you want to forward the incoming calls to in the Value field.

l For the SIP-T46S/T46G IP phones, highlight the Label or Value field. Press Directory (Dir) and then select the

desired contact from the Directory list(s).

For the SIP-T48S/T48G IP phones, tap , and then tap the desired contact.

2. Press Save.

Yealink T4 Series IP Phones User Guide

Tip

By default, you can long press the desired line key to set it. But your system administrator can configure the phone to enter the Add Contact screen by long pressing the line key.

Forwarding Incoming Calls Using a Forward Key

Before You Begin

You need to set a Forward key with a specific contact. Make sure your system administrator has set the forward mode to Phone.

Procedure

1. Do the following:

l When the phone is idle, press the forward key to activate the always forward feature.

The phone screen prompts you the Always Forward feature is activated and the contact number that all incoming call will forward to.

Always Forward feature is activated.

l When the phone is ringing, press the forward key to quickly forward the call to the specific contact.

Tip

If the forward feature is activated, you can press another Forward key to switch the target contact number when the phone is idle.

Diverting Calls to a Contact

You can divert all incoming calls from a particular contact to another contact. Auto divert has precedence over call forward.

Procedure

1. Press Directory (Dir) or navigate to Menu->Directory->Local Directory to enter the local directory.

On the SIP-T48S/T48G IP phones, tap Directory or navigate to Menu->Directory->All Contacts.

2. Enter the desired contact group.

If the contact is not in any group, enter the All Contacts.

3. Highlight the desired contact, and then press Option. Select Detail.

On the SIP-T48S/T48G IP phones, tap after the desired contact.

4. Edit the contact information.

On the SIP-T48S/T48G IP phones, you can tap or to switch the contact you want to edit.

5. Enter a contact’s number you want to divert the call to in the Auto Divert field.

6. Press Save.

Related Topics

Forwarding All Incoming Calls to a Contact Forwarding an Incoming Call Manually Forwarding Incoming Calls with a Forward Key

Transferring Calls

During a call, you can transfer the call to another contact in one of three ways:

Call Features

l Blind Transfer: Transfer a call directly to the third party without consulting.

l Semi-Attended Transfer: Transfer a call when receiving ringback.

l Attended Transfer (Consultative Transfer): Transfer a call with prior consulting.

Topics

Performing a Blind Transfer Performing a Semi-Attended/Attended Transfer Performing Transfer with a Transfer Key

Performing a Blind Transfer

You can transfer a call to another contact immediately without consulting with her/him first.

Procedure

1. Press the TRANSFER key or Transfer (Trans) during a call.

2. Do one of the following:

l Enter the number or select a contact from the placed call list you want to transfer to.

l If you have set a Speed Dial key, you can also press the Speed Dial key to transfer the call to the contact directly.

l Press Directory (Dir). Select the desired contact from the Directory list(s).

On the SIP-T48S/T48G IP phones, tap the Directory or History. Tap the desired contact.

4. Press B Transfer (B Trans) or the TRANSFER key to complete the transfer.

Tip

If you are using a handset, the transfer can be completed by hanging up the handset.

Performing a Semi-Attended/Attended Transfer

You can transfer calls to other contacts immediately when receiving ringback or after consulting with them first.

Procedure

1. Press the TRANSFER key or Transfer (Trans) during a call.

2. Do one of the following:

l Enter the number or select a contact from the placed call list you want to transfer the call to.

l Press Directory (Dir). Select the desired contact from the Directory list(s).

On the SIP-T48S/T48G IP phones, tap the Directory or History. Tap the desired contact.

3. Press the OK key or Send.

4. Do one of the following:

l When you hear the ringback tone, press the TRANSFER key or Transfer (Trans) to finish a semi-attended trans-

fer.

l After the contact answers the call, press the TRANSFER key or Transfer (Trans) to finish an attended transfer

(consultative transfer).

Tip

If you are using a handset, the transfer can be completed by hanging up the handset.

Related Topics

Setting a Speed Dial Key Manually Performing Transfer with a Transfer Key

Yealink T4 Series IP Phones User Guide

Performing Transfer with a Transfer Key

By default, you can transfer a call to a specific contact directly using a Transfer key during a call. Your system administrator can also set your phone to perform attended transfer when using a Transfer key.

Topics

Setting a Transfer Key Performing a Blind Transfer Using a Transfer Key Performing a Semi-Attended/Attended Using a Transfer Key Performing a Call Transfer by Selecting a Transfer Mode

Setting a Transfer Key

You can set a line key as a Transfer key, and specify a contact you want to transfer a call to for this key.

Procedure

1. Navigate to Menu->Features->Dsskey, and then select the desired line key.

2. Select Key Event from the Type field.

3. Select Transfer (Trans) from the Key Type field.

4. Do one of the following:

l (Optional.) Enter the string that will display on the phone screen in the Label field.

Enter the contact number you want to transfer the call to in the Value field.

l For theSIP-T46S/T46G IP phones, highlight the Label or Value field. Press Directory (Dir) and then select the

desired contact from the Directory list(s).

For the SIP-T48S/T48G IP phones, tap , and then tap the desired contact.

5. Press Save.

Tip

By default, you can long press the desired line key to set it. But your system administrator can configure the phone to enter the Add Contact screen by long pressing the line key.

Performing a Blind Transfer Using a Transfer Key

Before You Begin

You need to set a Transfer key with a specific contact. By default, your system administrator has set your phone to perform blind transfer by Transfer key.

Procedure

1. Press the Transfer key during a call.

The call is transferred to the specific contact directly.

Related Topic

Setting a Transfer Key

Performing a Semi-Attended/Attended Using a Transfer Key

Before You Begin

You need to set a Transfer key with a specific contact. Your system administrator has set your phone to perform attended transfer by Transfer key.

Call Features

Procedure

1. Press the Transfer key during a call.

The phone calls the specific contact first. Wait until you hear the ringback tone or until the contact answers the call.

2. Press the Transfer key again.

Related Topic

Setting a Transfer Key

Performing a Call Transfer by Selecting a Transfer Mode

Before You Begin

You need to set a Transfer key for a specific contact. Check with your system administrator to find out if this call transfer feature is available on the phone.

Procedure

1. Press the Transfer key during a call, the phone screen is shown as below:

2. Select the desired transfer mode.

Related Topic

Setting a Transfer Key

Conference Calls

The Yealink IP phones support a three-way local conference and multi-way network conference.

Note

Network conference is not available on all servers. Check with your system administrator to find out if it is available on your phone.

Topics

Local Conference Network Conference

Yealink T4 Series IP Phones User Guide

Local Conference

The IP phones support three-way (including yourself) conference call, it is the default conference type called Local Conference. You can set up a conference between an active call and a held call at any time by pressing the Conference (Conf) soft key.

Note

Check with your system administrator to find out if local conference is enabled on your phone.

Topics

Setting Up a Local Conference Call Joining Two Calls in a Conference Joining a Transfer Target and a Transferee into a Conference Holding or Resuming a Conference Call Muting or Unmuting a Conference Call Splitting a Conference Call Managing Conference Participants Ending a Conference Call

Setting Up a Local Conference Call

Procedure

1. Place a call to the first party.

2. When the first party answers the call, press Conference (Conf) to place a new call.

3. Enter the number of the second party to dial out.

You can also select the desired contact from the search list, or select a contact from the placed call list or Directory before you enter the number. On the SIP-T48S/T48G IP phones, you can select the desired contact from the left sidebar, or select a contact from the Directory or History.

The active call is placed on hold.

4. When the second party answers the call, press Conference (Conf) again to join all parties in the conference.

Joining Two Calls in a Conference

You can invite a held call into a conference call with the active call.

Procedure

1. Place two or more calls using the same or different accounts on the phone.

2. Select the desired call for a conference and ensure that the call is active.

Call Features

3. Press Conference (Conf).

4. Select the desired hold call, and then press Send.

On the SIP-T48S/T48G IP phones, tap the desired hold call from the left sidebar.

On the SIP-T42S/T42G/T41S/T41P/T40P/T40G IP phones, press Select.

The active call and the selected hold call are joined into a conference. If there are multiple hold calls, the other hold calls on the same or different accounts remain hold.

Joining a Transfer Target and a Transferee into a Conference

After consulting with the contact you want to transfer a call to, you can also join the two calls in a conference.

Procedure

1. Press Conference (Conf) after talking with the contact you want to transfer a call to.

The transferee and the transfer target are joined into a conference.

Related Topic

Performing a Semi-Attended/Attended Transfer

Holding or Resuming a Conference Call

When you place a conference call on hold, both the other two participants are placed on hold. The other two participants cannot hear each other until you resume the held conference call.

Procedure

1. Press the HOLD key or Hold to place the conference on hold.

2. Press the HOLD key again or Resume to resume the held conference call.

Muting or Unmuting a Conference Call

You can mute the local microphone during a conference call so that the other two participants can hear each other except you.

Procedure

1. Press the MUTE key to mute the conference.

2. Press the MUTE key again to unmute the conference.

Splitting a Conference Call

You can split the conference call into two individual calls. After you split a conference call, the conference call ends, and the other two parties are held. You can resume one of the hold calls.

Yealink T4 Series IP Phones User Guide

Procedure

1. Press Split.

Managing Conference Participants

You can manage conference participants in the following ways:

l Mute a participant

l Hold a participant

l Remove a participant from the conference

Procedure

On the SIP-T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G IP phones, press Manage, and then select the desired party, you can do the following:

l Press Far Mute (FarMute) to mute the party. The muted party can hear everyone, but no one can hear the muted

party.

l Press Far Hold (FarHold) to hold the party. The held party cannot hear anyone, and no one can hear the held party.

l Press Remove to remove the party from the conference call.

l Press Back to return to the previous screen.

On the SIP-T48S/T48G IP phones, you can do the following:

l Tap to mute the party. The muted party can hear everyone, but no one can hear the muted party. The icon

changes to .

l Tap Hold to hold the party. The held party cannot hear anyone, and no one can hear the held party. The icon

changes to .

l Tap to remove the desired party from the conference call.

The phone screen prompts you whether to remove the party. Tap OK to remove the party from the conference call.

Ending a Conference Call

By default, the other two parties drop the call when you end the conference call. However, your system administrator can set up that the other two parties remain connected when you end the conference call.

Procedure

1. Press End Call (EndCall) to drop the conference call.

Network Conference

If your system administrator has set a network conference feature on your phone, you can initiate a conference with multiple participants.

Topics

Setting Up a Network Conference

Procedure

1. Place a call to the first party.

2. Press Conference (Conf) to place a new call.

Call Features

The active call is placed on hold.

3. Enter the number of the second party, and then press the OK key or Send.

4. When the second party answers the call, press Conference (Conf) to add the second party to the conference.

5. Press Conference to place a new call.

The conference call is placed on hold.

6. Enter the number of the new party, and then press the OK key or Send.

7. When the new party answers the call, press Conference (Conf) to add the new party to the conference.

8. Repeat steps 5 to 7 until you add all parties.

Note

The procedures for setting up a network conference call on specific servers may be different. Contact your system administrator for more information.

Recording Using a USB Flash Drive

On the SIP-T48S/T48G/T46S/T46G/T42S/T41S IP phones, you can record active calls onto a USB flash drive connected to your IP phones, and the recordings are saved as *.wav files.

Recording using a USB flash drive is not available by default. Check with your system administrator to find out if this feature is available on your phone.

Note

For more information on how to attach a USB flash drive, please refer to the Quick Start Guide for your IP phone on your phone's support page on Yealink Support. The size of a single recording file should be less than 2G.

Topics

Recording a Call Managing a Call While Recording Playing a Recorded Call Pausing/Resuming a Playback Fast Forwarding/Rewinding a Playback Stopping a Playback Deleting a Recorded Call Viewing the Available Recording Time

Recording a Call

You can record active calls on the phone. You cannot record calls when there are no connected calls, when you place a new call, transfer a call or initiate a conference, or when you have an incoming call.

Important

Before call recording, especially those involving PSTN, it is necessary to know about the rules and restrictions of any governing call recording in the country where you are. It is also very important to inform all the call parties that you are recording and ask for their consent before recording the conversation.

Procedure

1. During a call, press More->Start REC

The phone screen displays a recording icon and recording duration.

Yealink T4 Series IP Phones User Guide

Managing a Call While Recording

You can hold/resume, mute, transfer, place a new call or set up a conference call during recording. All calls you handle during a recording are recorded in the same file.

If your call is placed on hold, the recording is paused. It means that both you and the remote party are not recorded. If you mute the call, the muted party is not recorded.

Pausing a Recording

You can pause a recording during a call at any time. Both you and other parties are not recorded.

Procedure

1. Press More, and then press PauseREC.

The pause recording icon appears on the phone screen and the duration stops counting.

Resuming a Recording

You can resume a paused recording during a call.

Procedure

1. Press More, and then press ReREC.

The recording continues within the same file.

Stopping a Recording

You can stop recording during a call. When you end a call during recording, the recording will also be stopped and saved as *.wav file in the USB flash drive automatically.

Procedure

1. Do one of the following:

l Press More, and then press StopREC.

The recording icon and recording duration disappears. A message is displayed, prompting that the call is recorded successfully.

l Press More and then press End Call (EndCall).

The recording icon and recording duration disappears, and the phone returns to the Idle screen. A prompt message is displayed, prompting that the call is recorded successfully.

Playing a Recorded Call

You can browse and play back the recorded files on your phone.

Yealink T48S, T48G, T46S, T46G, T42S User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

About This Guide

Related Documentation

In This Guide

Getting Started with Your Phone

Hardware Overview

T48S/T48G Hardware

T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G Hardware

Power LED Indicator

Line Key LED

Screen and Icons

Idle Screen

Dialing/Pre-dialing Screen

Calls Screen

Icons in the Status Bar

T48S/T48G Icons in the Status Bar

T46S/T46G Icons in the Status Bar

T41S/T41P/T42S/T42G Icons in the Status Bar

T40P/T40G Icons in the Status Bar

Line Key Icons

T48S/T48G Line Key Icons

T46S/T46G Line Key Icons

T41S/T41P/T42G/T42S Line Key Icons

T40P/T40G Line Key Icons

Call History Icons

T48S/T48G Call History Icons

T46S/T46G Call History Icons

T42S/T42G/T41S/T41P/T40P/T40G Call History Icons

Entering Characters on T46S/T46G/T42S/T42G/T41S/T41P/T40P/T40G

Entering Characters on T48S/T48G

Using the Onscreen Keyboard

Using the Phone Keypad and Dial Pad

Customizing Your Phone

Changing the Administrator Password

Wallpaper

Changing Wallpaper on Idle Screen

Changing Wallpaper on Dsskey Screen

Adding a Wallpaper from a USB Flash Drive

Adding a Dsskey Screen Wallpaper from a USB Flash Drive

Adjusting Transparency

Screen Saver

Changing the Waiting Time for Screen Saver

Enabling or Disabling Time & Date and Status Icons Display

Adding a Screen Saver from a USB Flash Drive

Setting the Screen Saver Type

Changing the Screen Backlight Brightness and Time

Adjusting the Screen Contrast

Changing the Language

Time & Date

Setting the Time and Date Manually

Changing the Time and Date Format

Setting a Key as Send

Customizing the Soft Keys

Phone Lock

Phone Lock Types and Waiting Time

Setting the Phone Lock

Locking Your Phone Manually

Unlocking Your Phone

Changing Your Phone Unlock PIN

Audio Settings

Adjusting the Volume

Adjusting the Audio Volume

Adjusting the Ringer Volume

Setting the Ring Tone

Setting a Ring Tone for the Phone

Setting a Ring Tone for an Account

Setting a Ring Tone for a Group

Setting a Ring Tone for a Contact

Setting the Key Tone

Directory

Local Directory

Managing the Local Directory Groups

Adding Contact Groups

Editing Contact Groups

Deleting Contact Groups

Managing the Local Directory Contacts