Yealink SIP-T46S User Manual

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Copyright © 2017 Yealink (Xiamen) Network Technology CO., LTD. All rights reserved. No parts of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, photocopying, recording, or otherwise, for any purpose, without the express written permission of Yealink (Xiamen) Network Technology CO., LTD. Under the law, reproducing includes translating into another language or format.

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All other trademarks belong to their respective owners. Without Yealink’s express written permission, recipient shall not reproduce or transmit any portion hereof in any form or by any means, with any purpose other than personal use.

Warranty

(1) Warranty

THE SPECIFICATIONS AND INFORMATION REGARDING THE PRODUCTS IN THIS GUIDE ARE SUBJECT TO CHANGE WITHOUT NOTICE. ALL STATEMENTS, INFORMATION, AND RECOMMENDATIONS IN THIS GUIDE ARE BELIEVED TO BE ACCURATE AND PRESENTED WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. USERS MUST TAKE FULL RESPONSIBILITY FOR THEIR APPLICATION OF PRODUCTS.

(2) Disclaimer

YEALINK (XIAMEN) NETWORK TECHNOLOGY CO., LTD. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS GUIDE, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Yealink (Xiamen) Network Technology CO., LTD. shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance, or use of this guide.

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This End User License Agreement ("EULA") is a legal agreement between you and Yealink. By installing, copying or otherwise using the Products, you: (1) agree to be bounded by the terms of this EULA, (2) you are the owner or an authorized user of the device, and (3) you represent and warrant that you have the right, authority and capacity to enter into this agreement and to abide by all its terms and conditions, just as if you had signed it. The EULA for this product is available on the Yealink Support page for the product.

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GNU GPL INFORMATION

Yealink SIP-T46S IP phone firmware contains third-party software under the GNU General Public License (GPL). Yealink

uses software under the specific terms of the GPL. Please refer to the GPL for the exact terms and conditions of the

license.

The original GPL license, source code of components licensed under GPL and used in Yealink products can be

downloaded online:

http://www.yealink.com/GPLOpenSource.aspx?BaseInfoCateId=293&NewsCateId=293&CateId=293.

About This Guide

Thank you for choosing the SIP-T46S IP phone, an ultra-elegant Gigabit IP phone which is exquisitely designed to provide business telephony features, such as Call Hold, Call Transfer, Busy Lamp Field, Multicast Paging and Conference over an IP network.

This guide provides everything you need to quickly use your new phone. First, verify with your system administrator that the IP network is ready for phone configuration. Also be sure to read the Packaging Contents in this guide before you set up and use the SIP-T46S IP phone.

About This Guide

See the

Yealink Products Regulatory Notices guide

for all regulatory and safety guidance.

In This Guide

Topics provided in this guide include:

 Chapter 1 Overview

 Chapter 2 Getting Started

 Chapter 3 Customizing Your Phone

 Chapter 4 Basic Call Features

 Chapter 5 Advanced Phone Features

Summary of Changes

This section describes the changes to this guide for each release and guide version.

Changes for Release 81, Guide Version 81.90

The following sections are new:

 Mobile Contacts on page 76

 Pairing and Connecting the Bluetooth-Enabled Mobile Phone on page 88

 Syncing the Mobile Contacts to the IP Phone on page 90

Major updates have occurred to the following sections:

 Volume on page 55

 Bluetooth on page 86

User Guide for the SIP-T46S IP Phone

Changes for Release 81, Guide Version 81.70

The following section is new:

 Parking a Call/Retrieving a Parked Call to the Monitored User on page 172

Major updates have occurred to the following sections:

 Entering Data and Editing Fields on page on page 36

 Configuring an Access URL on page 78

 DSS Keys on page 94

 Auto Answer on page 123

 Do Not Disturb (DND) on page 132

 Call Forward on page 137

 Call Park/Retrieve on page 152

 Configuring Visual and Audio Alert for BLF Pickup on page 166

 Receiving RTP Stream on page 192

BLF Ring Type is moved to Configuring Visual and Audio Alert for BLF Pickup on page 166.

Changes for Release 81, Guide Version 81.20

Major updates have occurred to the following sections:

 Wallpaper on page 39

 Screen Saver on page 41

Table of Contents

About This Guide ........................................................................... v

In This Guide .............................................................................................................................................................. v

Summary of Changes ............................................................................................................................................. v

Changes for Release 81, Guide Version 81.90 .......................................................................................... v

Changes for Release 81, Guide Version 81.70 ......................................................................................... vi

Changes for Release 81, Guide Version 81.20 ......................................................................................... vi

Table of Contents ......................................................................... vii

Overview ......................................................................................... 1

Hardware Component Instructions .................................................................................................................. 1

Icon Instructions ....................................................................................................................................................... 3

Feature Status Icons............................................................................................................................................ 3

Line Key Icons ........................................................................................................................................................ 4

Other Icons ............................................................................................................................................................. 8

LED Instructions ........................................................................................................................................................ 9

User Interfaces ....................................................................................................................................................... 11

Phone User Interface ....................................................................................................................................... 12

Web User Interface........................................................................................................................................... 12

Documentations .................................................................................................................................................... 15

Getting Started ............................................................................. 17

Packaging Contents ............................................................................................................................................. 17

Optional Accessories ....................................................................................................................................... 18

Phone Installation ................................................................................................................................................. 20

Network Connection ............................................................................................................................................ 23

Connecting to the Wired Network............................................................................................................. 24

Connecting to the Wireless Network ........................................................................................................ 24

Phone Initialization ............................................................................................................................................... 24

Phone Status ........................................................................................................................................................... 25

Basic Network Settings ....................................................................................................................................... 26

Wireless Network Settings ................................................................................................................................ 28

Activating the Wi-Fi Mode ............................................................................................................................ 29

Connecting to the Wireless Network ........................................................................................................ 29

Viewing the Wireless Network Information ........................................................................................... 32

Managing the Saved Wireless Network ................................................................................................... 33

vii

User Guide for the SIP-T46S IP Phone

Disconnecting the Wireless Network Connection ............................................................................... 34

Deactivating the Wi-Fi Mode ....................................................................................................................... 34

Registration ............................................................................................................................................................. 34

Idle Screen ............................................................................................................................................................... 35

Entering Data and Editing Fields..................................................................................................................... 36

Customizing Your Phone ............................................................. 39

General Settings .................................................................................................................................................... 39

Wallpaper ............................................................................................................................................................. 39

Screen Saver........................................................................................................................................................ 41

Power Saving ...................................................................................................................................................... 43

Backlight ............................................................................................................................................................... 46

Contrast ................................................................................................................................................................ 47

Language.............................................................................................................................................................. 47

Time & Date ........................................................................................................................................................ 48

Administrator Password ................................................................................................................................. 50

Key As Send ........................................................................................................................................................ 51

Phone Lock .......................................................................................................................................................... 52

Audio Settings ........................................................................................................................................................ 55

Volume .................................................................................................................................................................. 55

Ring Tones ........................................................................................................................................................... 56

Key Tone ............................................................................................................................................................... 58

Contact Management ......................................................................................................................................... 59

Directory ............................................................................................................................................................... 59

Local Directory ................................................................................................................................................... 61

Blacklist ................................................................................................................................................................. 74

Mobile Contacts ................................................................................................................................................ 76

Remote Phone Book ........................................................................................................................................ 78

Call History Management .................................................................................................................................. 80

Viewing History Records ................................................................................................................................ 80

Placing a Call from History Records .......................................................................................................... 81

Adding a Contact to the Local Directory/Blacklist ............................................................................... 81

Deleting History Records ............................................................................................................................... 81

Disabling History Record ............................................................................................................................... 82

Search Source List in Dialing ............................................................................................................................ 82

System Customizations....................................................................................................................................... 84

Headset Use ........................................................................................................................................................ 84

Bluetooth.............................................................................................................................................................. 86

DSS Keys ............................................................................................................................................................... 94

Account Management .................................................................................................................................. 107

Dial Plan .............................................................................................................................................................. 110

Emergency Number ....................................................................................................................................... 116

Live Dialpad ....................................................................................................................................................... 117

Hotline ................................................................................................................................................................. 117

viii

Table of Contents

Basic Call Features ...................................................................... 119

Placing Calls .......................................................................................................................................................... 119

Answering Calls .................................................................................................................................................... 121

Auto Answer ..................................................................................................................................................... 123

Ending Calls ........................................................................................................................................................... 124

Redialing Numbers ............................................................................................................................................. 124

Recent Call In Dialing ........................................................................................................................................ 124

Auto Redial ............................................................................................................................................................ 126

Call Completion ................................................................................................................................................... 127

ReCall ....................................................................................................................................................................... 129

Call Mute ................................................................................................................................................................ 129

Muting a Call .................................................................................................................................................... 130

Muting While Dialing .................................................................................................................................... 131

Call Hold/Resume ............................................................................................................................................... 131

Do Not Disturb (DND) ....................................................................................................................................... 132

Call Forward .......................................................................................................................................................... 137

Static Forwarding ............................................................................................................................................ 137

Dynamic Forwarding ..................................................................................................................................... 145

Call Transfer........................................................................................................................................................... 145

Blind Transfer .................................................................................................................................................... 146

Semi-attended Transfer................................................................................................................................ 147

Attended Transfer ........................................................................................................................................... 148

Call Waiting ........................................................................................................................................................... 148

Conference ............................................................................................................................................................ 149

Local Conference ............................................................................................................................................ 149

Network Conference...................................................................................................................................... 151

Call Park/Retrieve ................................................................................................................................................ 152

FAC Mode .......................................................................................................................................................... 153

Transfer Mode .................................................................................................................................................. 156

Call Pickup ............................................................................................................................................................. 157

Directed Call Pickup ....................................................................................................................................... 158

Group Call Pickup ........................................................................................................................................... 160

Anonymous Call .................................................................................................................................................. 162

Anonymous Call Rejection .............................................................................................................................. 163

Advanced Phone Features ......................................................... 165

Busy Lamp Field (BLF) ........................................................................................................................................ 165

Configuring the BLF Feature on the IP Phone ..................................................................................... 165

Using BLF Feature on the IP Phone ......................................................................................................... 170

BLF List .................................................................................................................................................................... 172

Call Recording ...................................................................................................................................................... 174

Recording Using a USB Flash Drive ......................................................................................................... 175

User Guide for the SIP-T46S IP Phone

Recording Using a Record Key .................................................................................................................. 180

Hot Desking .......................................................................................................................................................... 183

Intercom ................................................................................................................................................................. 184

Configuring the Intercom Feature on the IP Phone.......................................................................... 185

Using Intercom ................................................................................................................................................ 187

Multicast Paging .................................................................................................................................................. 188

Sending RTP Stream ...................................................................................................................................... 188

Receiving RTP Stream ................................................................................................................................... 192

Using Multicast Paging ................................................................................................................................. 194

Music on Hold ...................................................................................................................................................... 195

Automatic Call Distribution (ACD) ............................................................................................................... 196

Shared Call Appearance (SCA) ....................................................................................................................... 198

Configuring SCA Feature on the IP Phone ........................................................................................... 199

Using SCA Feature on the IP Phone ........................................................................................................ 205

Bridged Lines Appearance (BLA) ................................................................................................................... 211

Configuring BLA Feature on the IP Phone ............................................................................................ 212

Using BLA Feature on the IP Phone......................................................................................................... 215

Messages ................................................................................................................................................................ 217

Short Message Service (SMS)..................................................................................................................... 217

Voice Mail .......................................................................................................................................................... 219

Message Waiting Indicator (MWI) ........................................................................................................... 221

Appendix..................................................................................... 225

Appendix A – Time Zones ................................................................................................................................ 225

Appendix B – Menu Structure ........................................................................................................................ 227

Index ........................................................................................... 229

Overview

This chapter provides the overview of the SIP-T46S IP phone. Topics include:

 Hardware Component Instructions

 Icon Instructions

 LED Instructions

 User Interfaces

 Documentations

If you require additional information or assistance with your new phone, contact your system administrator.

Overview

Hardware Component Instructions

The main hardware components of the SIP-T46S IP phone are the LCD screen and the keypad.

User Guide for the SIP-T46S IP Phone

Item

Description

①

LCD Screen

Shows information about calls, messages, soft keys, time, date and other relevant data:

• Default account

• Call information—caller ID, call duration

• Icons (for example, )

• Missed call text or second incoming caller information

• Prompt text (for example, "Saving config file!")

• Time and date

②

Power Indicator LED

Indicates call status, message status and phone’s system status.

• Receives an incoming call—Fast-flashing

• Receives a voice mail or text message—Slow-flashing

③

Line Keys

Use these keys to activate up to sixteen accounts and assign various features.

④

HEADSET Key

Toggles and indicates the headset mode.

MUTE Key

Toggles and indicates mute feature.

⑤

MESSAGE Key

Accesses voice messages.

HOLD Key

Places a call on hold or resumes a held call.

REDIAL Key

Redials a previously dialed number.

TRANSFER Key

Transfers a call to another party.

⑥

Speakerphone Key

Toggles and indicates the hands-free (speakerphone) mode. The key LED illuminates solid green when hands-free (speakerphone) mode is activated.

⑦

Volume Key

Adjusts the volume of the handset, headset, speaker, ringer or media.

⑧

Keypad

Provides the digits, letters and special characters in context-sensitive applications.

⑨

Scroll through the displayed information.

Confirms actions or answers incoming calls.

Cancels actions or rejects incoming calls.

⑩

Soft Keys

Label automatically to identify their context-sensitive features.

⑪

Speaker

Provides hands-free (speakerphone) audio output.

⑫

Reversible Tab

Secures the handset in the handset cradle when the IP phone is mounted vertically. For more information on how to adjust the reversible tab, refer to

Yealink Wall Mount Quick

Installation Guide for Yealink IP Phones

Hardware component instructions of the SIP-T46S IP phone are:

Item

Description

⑬

Hookswitch

• Picking up the handset from the handset cradle, the hookswitch bounces and the phone connects to the line.

• Laying the handset down on the handset cradle, the phone disconnects from the line.

Icon Instructions

Icons

Description

Network is unavailable

Hands-free (speakerphone) mode

Handset mode

Headset mode

Voice Mail

Text Message

Auto Answer

Do Not Disturb (DND)

Keep Mute

Ringer volume is 0

Phone Lock

Missed Calls

Call Forward

Recording starts successfully (Using a USB flash drive)

Feature Status Icons

Icons appearing on the status bar are described in the following table:

Overview

User Guide for the SIP-T46S IP Phone

Icons

Description

Recording is paused (Using a USB flash drive)

Bluetooth mode is on

Bluetooth headset is both paired and connected

Bluetooth-Enabled mobile phone is both paired and connected

Wi-Fi connection is successful

Wi-Fi connection fails

Icons

Description

Hold/Public Hold Private Hold

DND

Voice Mail

SMS

Direct Pickup

Group Pickup

DTMF Prefix

LDAP Local Group XML Group

XML Browser

Conference

Forward

Line Key Icons

Icons appearing on the line key label are described in the following tables:

Icon indicator (associated with line key features)

Overview

Icons

Description

Transfer

ReCall

Record URL Record

Recording starts successfully (Record/URL Record)

Multicast Paging Group Listening Paging List

Hot Desking

Zero Touch

URL Phone Lock

Other Icons

Icons appearing when accessing features are described in the following tables:

Icon indicator (associated with call recording)

Icon indicator (associated with call history)

Icon

Description

Received Calls

Placed Calls

Missed Calls

Forwarded Calls

Icon

Description

Contact icon

The default caller photo

LED Status

Description

Solid red

The phone is initializing.

Fast-flashing red (300ms)

The phone is ringing.

Slow-flashing red (1s)

The phone receives a voice mail or text message.

Off

The phone is powered off. The phone is idle. The phone is busy. The call is placed on hold or is held. The call is muted.

LED Status

Description

Solid green

The line is seized. The line is in conversation.

Fast-flashing green

The line receives an incoming call.

Slow-flashing green

The call is placed on hold.

Off

The line is inactive.

Icon indicator (associated with contact)

Overview

LED Instructions

Power Indicator LED

Line key LED

User Guide for the SIP-T46S IP Phone

LED Status

Description

Solid green

The monitored user is idle.

Fast-flashing red (200ms)

The monitored user receives an incoming call.

Solid red

The monitored user is busy. The monitored user’s conversation is placed on hold (This LED status requires server support).

Slow-flashing red (1s)

The call is parked against the monitored user’s phone

number.

Off

The monitored user does not exist.

LED Status

Description

Solid red

There is a parked call on the line key of the non-current page.

Fast-flashing green

The line receives an incoming call on the line key of the non-current page.

Fast-flashing red

The monitored user receives an incoming call on the line key of the non-current page.

Off

The line keys are idle.

LED Status

Description

Off

The shared line is idle.

Fast-flashing green

The shared line receives an incoming call.

Solid green (for local SCA phone) Solid red (for monitoring SCA phone)

The shared line is in conversation. The shared line is dialing. The shared line is seized. The shared line conversation is barged in by the other shared line party.

Slow-flashing green (for local SCA phone) Slow-flashing red (for monitoring SCA phone)

The shared line conversation is placed on public hold.

Slow-flashing green (for local SCA phone) Solid red (for monitoring SCA phone)

The shared line conversation is placed on private hold. For a multi-party call, all the shared line parties participating in this call place the shared line conversation on hold.

Line key LED (configured as a BLF key or BLF List key)

Line key LED (used as a page switch key)

Line key LED (associated with a shared line)

The local SCA phone indicates the phone is involved in an SCA call, while the monitoring SCA phone indicates the phone is not involved in the SCA call.

Overview

LED Status

Description

Off

The bridged line is idle.

Fast-flashing green

The bridged line receives an incoming call.

Solid green (for local BLA phone) Solid red (for monitoring BLA phone)

The bridged line is in conversation. The bridged line is dialing. The bridged line is seized.

Slow-flashing green (for local BLA phone) Slow-flashing red (for monitoring BLA phone)

The bridged line conversation is placed on hold.

The above introduces the default LED status. The statuses of the power indicator LED and BLF key

BLF key behavior. For more information, contact your system administrator.

Line key LED (associated with a bridged line)

The local BLA phone indicates the phone is involved in a BLA call, while the monitoring BLA phone indicates the phone is not involved in the BLA call.

Note

LED are configurable via web user interface. You can also customize the BLF key LED status and

User Interfaces

Two ways to customize configurations of your SIP-T46S IP phone:

 The user interface on the IP phone.

 The user interface in a web browser on your PC.

The hardware components keypad and LCD screen constitute the phone user interface, which allows the user to execute all call operation tasks and basic configuration changes directly on the phone. In addition, you can use the web user interface to access all configuration settings. In many cases, it is possible to use either the phone user interface and/or the web user interface interchangeably. However, in some cases, it is only possible to use one or the other interface to operate the phone and change settings.

User Guide for the SIP-T46S IP Phone

Options

Phone User Interface

Web User Interface

Status

√

--IPv4

--MAC

--Firmware

--Network

--Phone

--Accounts

Basic Phone Settings

√

--Wallpaper

√

--Screen Saver

√

--Power Saving

--Backlight

√

--Contrast

√

--Language

√

The access to the Advanced settings of the Account or Network via web user interface may be blocked by the web browser (e.g., Chrome, Firebox) if you have installed “Adblock Plus plugin”.

For a better understanding of the menu structure, please refer to Appendix B – Menu Structure on page 227.

Phone User Interface

You can customize your phone by pressing the Menu soft key to access the phone user interface. The Advanced option is only accessible to the administrator, and the default administrator password is “admin” (case-sensitive). For more information on customizing your phone with the available options from the phone user interface, refer to Customizing Your

Phone on page 39.

Note

Web User Interface

In addition to the phone user interface, you can also customize your phone via web user interface. In order to access the web user interface, you need to know the IP address of your new phone. To obtain the IP address, press the OK key on the phone when the phone is idle. Enter the IP address (e.g., http://192.168.0.10 or 192.168.0.10 for IPv4; http://[2005:1:1:1:215:65ff:fe64:6e0a] or [2005:1:1:1:215:65ff:fe64:6e0a] for IPv6) in the address bar of a web browser on your PC. The default administrator user name and password are both

“admin” (case-sensitive).

Note

The options you can use to customize the IP phone via phone user interface and/or via web user interface are listed in the following table:

Overview

Options

Phone User Interface

Web User Interface

--Time & Date

√

--Administrator Password

√

--Key As Send

√

--Phone Lock

√

-- Audio Settings

--Ring Tones

√

--Key Tone

√

--Contact Management

--Directory

--Local Directory

√

--Blacklist

√

--Mobile Contact

√

--Remote Phone Book

√

--Call History Management

√

--Search Source List in Dialing

--Headset Use

√

--Bluetooth

√

--DSS Keys

√

--Account Registration

√

--Dial Plan

--Emergency Number

--Live Dialpad

--Hotline

√

Basic Call Features

√

--Recent Call In Dialing

--Auto Answer

√

--Auto Redial

√

--Call Completion

√

-- ReCall

√

--Do Not Disturb (DND)

√

--Call Forward

√

--Call Transfer

√

--Call Waiting

√

--Conference

--Call Park

√

--Call Pickup

√

--Anonymous Call

√

--Anonymous Call Rejection

√

Advanced Phone Features

√

--Busy Lamp Field (BLF)

√

--BLF List

User Guide for the SIP-T46S IP Phone

Options

Phone User Interface

Web User Interface

--Call Recording

√

--Hot Desking

√

--Intercom

√

--Multicast Paging

√

--Music on Hold

--Automatic Call Distribution (ACD)

--Shared Call Appearance (SCA)

--Bridged Lines Appearance (BLA)

--Messages

√

SIP Account

√

--User Options

--Activation

√

--Label

√

--Display Name

√

--Register Name

√

--User Name

√

--Password

√

--Server Options

--SIP Server 1/2

√

--Register Port

--Outbound Status

√

--Outbound Proxy1/2

√

-- Proxy Fallback Interval

√

--NAT Status

√

The table above lists most of the feature options. Please refer to the relevant sections for more information.

Note

Documentations

Name

Contents

Where found

Language

Quick Start Guide

Basic call features and phone customizations

In the package

English

On the website

English

User Guide

Phone/Web user interface settings, basic call features and advanced phone features

On the website

English

You can also download the latest documentations online:

http://support.yealink.com/documentFront/forwardToDocumentDetailPage?documentId=143.

The following table shows documentations available for the SIP-T46S IP phone.

Note

Overview

User Guide for the SIP-T46S IP Phone

Getting Started

This chapter provides the following basic installation instructions and information for obtaining the best performance with the SIP-T46S IP phone. Topics include:

 Packaging Contents

 Phone Installation

 Network Connection

 Phone Initialization

 Phone Status

 Basic Network Settings

 Wireless Network Settings

 Registration

Getting Started

 Idle Screen

 Entering Data and Editing Fields

If you require additional information or assistance with your new phone, contact your system administrator.

Packaging Contents

The following components are included in your SIP-T46S IP phone package:

 SIP-T46S IP Phone

User Guide for the SIP-T46S IP Phone

 Phone Stand

 Handset & Handset Cord

 Ethernet Cable

 Quick Start Guide

Check the list before installation. If you find anything missing, contact your system administrator.

Optional Accessories

The following items are optional accessories for your SIP-T46S IP phone. You need to purchase them separately if required.

 Power Adapter (5.5mm DC plug)

 Wall Mount Bracket

Getting Started

 Headset YHS32/YHS33

 Wireless Headset Adapter EHS36

 Bluetooth USB Dongle BT40

User Guide for the SIP-T46S IP Phone

We recommend that you use the accessories provided or approved by Yealink. The use of unapproved third-party accessories may result in reduced performance.

 Wi-Fi USB Dongle WF40

Note

Phone Installation

If your phone is already installed, proceed to Phone Initialization on page 24.

This section introduces how to install the phone:

1) Attach the stand or the optional wall mount bracket

2) Connect the handset and optional headset

3) Connect the optional USB flash drive

4) Connect the power

1) Attach the stand or the optional wall mount bracket

Desk Mount Method

Note

The EXT port can also be used to connect an expansion module EXP40.

Yealink EXP40 User Guide

The reversible tab has a lip which allows the handset to stay on-hook when the IP phone is

Quick Installation Guide for Yealink IP Phones

Getting Started

Wall Mount Method (Optional)

mounted vertically.

For more information on how to attach the wall mount bracket, refer to

2) Connect the handset and optional headset

Note

For more information on how to use EHS36 and EXP40, refer to

Yealink Wall Mount

Yealink EHS36 User Guide

and

User Guide for the SIP-T46S IP Phone

The IP phone should be used with Yealink original power adapter (5V/2A) only. The use of the third-party power adapter may cause the damage to the phone.

The USB flash drive should be purchased separately if required.

USB Dongle BT40 User Guide

and

Yealink Wi-Fi USB Dongle WF40 User Guide

3) Connect the optional USB flash drive

Note

The USB port can also be used to connect the Bluetooth USB dongle BT40 or Wi-Fi USB dongle WF40. The Bluetooth USB dongle BT40 and Wi-Fi USB dongle WF40 should be purchased separately. For more information on how to use the BT40 and WF40, refer to

Yealink Bluetooth

4) Connect the power

You have two options for power connections. Your system administrator will advise you which one to use.

 AC power (Optional)

 Power over Ethernet (PoE)

AC Power (Optional)

To connect the AC power:

1. Connect the DC plug on the power adapter to the DC5V port on the phone and connect the

other end of the power adapter into an electrical power outlet.

Note

Getting Started

If in-line power is provided, you don’t need to connect the phone to the power adapter. Make

configurations.

Power over Ethernet

With the included or a regular Ethernet cable, the SIP-T46S IP phone can be powered from a PoE-compliant switch or hub.

To connect the PoE:

1. Connect the Ethernet cable between the Internet port on the phone and an available port

on the in-line power switch/hub.

Note

sure the switch/hub is PoE-compliant.

Important! Do not remove power from the phone while it is updating firmware and

Network Connection

You have two options for network connection. You can select one of them according to the current office environment.

 Connecting to the wired network

 Connecting to the wireless network

User Guide for the SIP-T46S IP Phone

The phone can also share the network with another network device such as a PC (personal

information.

Connecting to the Wired Network

You can connect your phone to a wired network.

Before connecting your phone to the wired network, it is important to note that the Wi-Fi feature should be disabled. For more information, refer to Connecting to the Wireless Network on page 24.

Note

computer). This is an optional connection. We recommend that you use the Ethernet cable provided by Yealink. The PC port may be disabled, contact your system administrator for more

Connecting to the Wireless Network

Yealink SIP-T46S IP phone supports Wi-Fi feature. You can connect your phone to a wireless network. The wireless network is more convenient and cost-effective than wired network. The PC port is unavailable when using wireless network. For more information on how to connect to a wireless network, refer to Wireless Network Settings on page 28.

Phone Initialization

After your phone is powered on, the system boots up and performs the following steps:

Automatic Phone Initialization

The phone finishes the initialization by loading the saved configuration. The LCD screen displays “Welcome Initializing…Please wait” during the initialization.

DHCP (Dynamic Host Configuration Protocol)

If your network does not use DHCP, proceed to Basic Network Settings on page 26.

The phone attempts to contact a DHCP server in your network to obtain valid IPv4 network settings (e.g., IP address, subnet mask, default gateway address and DNS address) by default.

Note

Phone Status

You can view phone status via phone user interface or web user interface.

Available information of phone status includes:

 Network status (IPv4 status or IPv6 status, IP mode and MAC address).

- IPv4 uses a 32-bit address.

- IPv6 is an updated version of the current Internet Protocol to meet the increased

demands for unique IP addresses, using a 128-bit address.

Getting Started

 Phone status (product name, hardware version, firmware version, product ID, MAC address

and device certificate status).

 Account status (register status of SIP accounts).

To view the phone status via phone user interface:

1. Press , or press Menu->Status.

2. Press or to scroll through the list and view the specific information.

To view the phone status via web user interface:

1. Open a web browser on your computer.

2. Enter the IP address in the browser’s address bar, and then press the Enter key.

(e.g., “http://192.168.0.10” for IPv4 or “http://[2005:1:1:1:215:65ff:fe64:6e0a]” for IPv6).

User Guide for the SIP-T46S IP Phone

If IP mode of the phone is configured as IPv4 & IPv6, you can enter either of them in the

system administrator for more information.

3. Enter the user name (admin) and password (admin) in the login page.

4. Click Login to login.

The phone status is displayed on the first page of the web user interface.

Note

browser’s address bar to view the phone status. IPv6 is not available on all servers. Contact your

Basic Network Settings

If your phone cannot contact a DHCP server for any reason, you need to configure network settings manually. The IP phone can support either or both IPv4 and IPv6 addresses.

To configure the IP mode via phone user interface:

1. Press Menu->Advanced (default password: admin) ->Network->WAN Port.

Getting Started

2. Press or , or the Switch soft key to select IPv4, IPv6 or IPv4 & IPv6 from the IP

Mode field.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

You can configure a static IPv4 address for the IP phone. Before configuring it, make sure that the IP mode is configured as IPv4 or IPv4 & IPv6.

To configure a static IPv4 address via phone user interface:

1. Press Menu->Advanced (default password: admin) ->Network->WAN Port.

2. Press or to select IPv4 and then press the Enter soft key.

3. Press or , or the Switch soft key to select the Static IP from the Type field.

4. Enter the desired value in the IP Address, Subnet Mask, Default Gateway, Pri.DNS and

Sec.DNS field respectively.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

You can configure a static IPv6 address for the IP phone. Before configuring it, make sure that

User Guide for the SIP-T46S IP Phone

The wrong network settings may result in inaccessibility of your phone and may also have an

system administrator.

Ensure that the Wi-Fi USB Dongle WF40 is properly connected to the USB port at the back of the IP phone. For more information, refer to Phone Installation on page 20.

the IP mode is configured as IPv6 or IPv4 & IPv6.

To configure a static IPv6 address via phone user interface:

1. Press Menu->Advanced (default password: admin) ->Network->WAN Port

2. Press or to select IPv6 and then press the Enter soft key.

3. Press or , or the Switch soft key to select the Static IP from the Type field.

4. Enter the desired value in the IP Address, IPv6 IP Prefix, Default Gateway, Pri.DNS and

Sec.DNS field respectively.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Note

impact on your network performance. For more information on these parameters, contact your

Wireless Network Settings

Wi-Fi is a popular wireless networking technology that uses radio waves to provide wireless high-speed Internet and network connections. You can activate/deactivate the Wi-Fi mode on the IP phone, and then connect your phone to the desired wireless network.

Note

Activating the Wi-Fi Mode

When Wi-Fi USB dongle WF40 is connected to the USB port at the back of the IP phone, the LCD

screen will prompt “Wi-Fi adapter is added, scanning available wireless networks right now?”. You

can press the OK soft key to activate Wi-Fi mode directly and scan Wi-Fi devices automatically.

To activate the Wi-Fi mode via phone user interface:

Getting Started

1. Press Menu->Basic->Wi-Fi.

2. Press or , or the Switch soft key to select On from the Wi-Fi field.

3. Press the Save soft key.

The IP phone scans the available wireless networks in your area.

Connecting to the Wireless Network

Three ways to connect SIP-T46S IP phone to the wireless network:

 Manually connect to an available wireless network

 Wi-Fi Protected Setup (WPS)

 Manually add a wireless network

User Guide for the SIP-T46S IP Phone

Manually Connect to an Available Wireless Network

To manually connect to a wireless network via phone user interface:

1. Press Menu->Basic->Wi-Fi.

2. Press or to highlight X Available Network(s) (X represents the number of

available networks), and then press the Enter soft key.

If there is no available wireless network, press the Scan soft key to search for the wireless network again.

3. Press or to select the desired wireless network.

4. Press the Connect soft key.

5. If the network is secure, enter its password in the Password field.

6. Press the OK soft key.

Once the connection has completed successfully, the icon appears after the name of the wireless network.

The Wi-Fi icon appears on the status bar.

For more information on the password of the wireless network, contact your system administrator.

Note

Wi-Fi Protected Setup (WPS)

Wi-Fi Protected Setup (WPS) provides simplified mechanisms to configure secure wireless networks. WPS can automatically configure a wireless network with a network name (SSID) and strong WPA data encryption and authentication.

Getting Started

Two methods supported by Yealink IP phones in the Wi-Fi protected setup:

 Push Button Configuration (PBC): The user simply has to press WPS key on both the IP

phone and gateway/router to connect.

 Personal Identification Number (PIN): The user has to enter a PIN generated randomly

by the IP phone on the gateway/router to connect.

Push Button Configuration (PBC)

To connect to the wireless network using PBC method:

1. Press Menu->Basic->Wi-Fi.

2. Press the WPS soft key, and then select WPS from the prompt list.

The LCD screen prompts “WPS has been activated, connect in 120s!”.

3. Long press the WPS key on your gateway/router.

Once WPS setup has completed successfully, the icon appears after the name of wireless network.

Personal Identification Number (PIN)

To connect to the wireless network using PIN method:

1. Press Menu->Basic->Wi-Fi.

2. Press the WPS soft key, and then select WPS-PIN from the prompt list.

The LCD screen prompts “Please input below PIN code on your Wi-Fi router and press OK to connect: xxx”.

User Guide for the SIP-T46S IP Phone

Contact your gateway/router provider for more information.

3. Log into your gateway/router’s web interface, and configure it to search the clients. For

more information, refer to the documentation from the gateway/router manufacturer.

Once WPS-PIN setup has completed successfully, the gateway/router’s web interface will prompt success.

Note

Manually Add a Wireless Network

If your gateway/router has SSID broadcast disabled, it might not appear in the scanning results. In that case, you must manually add a wireless network.

To add a wireless network:

1. Press Menu->Basic->Wi-Fi.

2. Press or to highlight Known Network(s), and then press the Add soft key.

3. Use the WLAN settings obtained from your gateway/router to configure this WLAN Profile

on the IP phone. Do the following: a) If you select None or WEP from the pull-down list of Security Mode:

Enter the profile name, SSID and WPA shared key in the corresponding fields.

b) If you select WPA-PSK or WPA2-PSK from the pull-down list of Security Mode:

Select the desired Cipher type (TKIP, AES or TKIP AES) from the pull-down list of Cipher Type.

Enter the profile name, SSID and WPA shared key in the corresponding fields.

4. Press the Save soft key to accept the change or the Back soft key to cancel.

The connected wireless networks will be saved to Known Network(s) list. The Known Network(s) list can store up to 5 wireless networks, you can specify the priority to connect to the corresponding wireless network.

Viewing the Wireless Network Information

To view the wireless network information via phone user interface:

1. Press Menu->Basic->Wi-Fi->X Available Network(s) (X represents the number of

available networks).

2. Press or to highlight the desired wireless network.

3. Press the Detail soft key to view the detailed wireless network information (e.g., Profile

Name, SSID or Signal Strength).

If the IP phone is connected to a wireless network successfully, you can also press

Menu->Basic->Wi-Fi->Wi-Fi Status to view the connected wireless network information.

Managing the Saved Wireless Network

Once the IP phone has ever been connected to a wireless network successfully, the wireless network profile will be saved in Known Network(s) list. The next time you enable Wi-Fi feature, the IP phone will be automatically connected to the wireless network which has the highest priority (the top one). Up to 5 wireless network profiles can be saved in Known Network(s) list. If

you want to add a new one when the IP phone has already saved 5 wireless network profiles, please delete the older saved profile before adding.

Getting Started

To manage the Known network via phone user interface:

1. Press Menu->Basic->Wi-Fi->Known Network(s).

2. Press the Option soft key.

3. Do one of the following:

- To edit the wireless network profile:

1) Select Edit from the prompt list.

2) Edit the desired wireless network information.

3) Press the Save soft key.

- To change the priority of the wireless network:

1) Select Move Up or Move Down from the prompt list to improve or lower the

User Guide for the SIP-T46S IP Phone

priority of the wireless network that the IP phone automatically connects to.

- To delete the saved wireless network profile(s):

1) Select Delete or Delete All from the prompt list.

If you delete your wireless network profile from your phone, you need to manually connect to it next time.

Disconnecting the Wireless Network Connection

To disconnect wireless network via phone user interface:

1. Press Menu->Basic->Wi-Fi->X Available Network(s) (X represents the number of

available networks)

2. Select the connected wireless network, and then press the Disconnect soft key.

The wireless network is disconnected. You can press the Connect soft key to connect again.

Deactivating the Wi-Fi Mode

To deactivate the Wi-Fi mode via phone user interface:

1. Press Menu->Basic->Wi-Fi.

2. Press or , or the Switch soft key to select Off from the Wi-Fi field.

3. Press the Save soft key to accept the change.

The Wi-Fi icon disappears from the status bar.

Wi-Fi is configurable via web user interface at the path Network->Wi-Fi.

Registration

Generally, your phone will be deployed with multiple other phones. In this case, your system administrator will configure the phone parameters beforehand, so that after you start up your phone, the phone will be registered and ready for use. The SIP-T46S IP phone supports up to 16 accounts. If your phone is not registered, you may have to register it. For more information on

how to register your phone, refer to Account Management on page 107.

No.

Name

Description

Status Bar

This area shows the phone’s default account, icons and the time and

date.

Default

Account

The label of the default account is displayed on the left of the status bar. For more information, refer to Default Account on page 108. Note: You can configure the IP phone not to display the default account. Contact your system administrator for more information.

Icons

Icons are displayed in the middle of the status bar. For more information, refer to Icon Instructions on page 3.

Time and

Date

The phone’s time and date are displayed on the right of the status bar. For more information, refer to Time & Date on page 48.

Line Keys

This area shows the line key labels. You can customize the line key as other functions. For more information, refer to Line Keys on page 94.

Page Icons

This area shows three page icons of line keys. For more information, refer to Page Tips on page 95.

Soft Keys

This area shows the soft key labels. The default soft key labels are “History”, “Directory”, “DND” and “Menu”.

Wallpaper

This area shows the wallpaper which can be customized. For more information, refer to Wallpaper on page 39.

Idle Screen

If the phone has successfully started up, the idle LCD screen will be displayed as below.

Getting Started

Idle screen description:

User Guide for the SIP-T46S IP Phone

Input Mode

Keypad

2aB

abc

Abc

(initials in

capitals)

ABC

123

1 1

2abcABC

abc2джеаб

âãç

abc2джеаб

âãç

ABC2ÄÆÅ

АБВГЗ

3defDEF

def3ийклр

DEF3ИЙКЛР

4ghiGHI

ghi4ìíîï

GHI4ÌÍÎÏ

4 5jklJKL

jkl5£

JKL5£

6mnoMNO

mno6öøòó

ôõñ

mno6öøòó

ôõñ

MNO6ÖØ

ТУФХС

7pqrsPQRS

pqrs7ßЅ

PQRS7Ѕ

8tuvTUV

tuv8ùúûü

TUV8ÙÚÛ

9wxyzWXY

wxyz9ýÞ

WXYZ9ÝÞ

9 0

space

*.,'?!\-()@/:

_;+&%=<>

￡$¥¤[]{}~

^¡¿§#"|

*.,'?!\-()@/:

_;+&%=<>

￡$¥¤[]{}~

^¡¿§#"|

*.,'?!\-()@/:

_;+&%=<>

￡$¥¤[]{}~

^¡¿§#"|

*.,'?!\-()@/:

_;+&%=<>

￡$¥¤[]{}~

^¡¿§#"|

.*:/@[]

Entering Data and Editing Fields

You can enter data and edit fields using the phone keypad.

Keypad on the phone provides different characters (or numbers) when using the 2aB, abc, Abc, ABC or 123 input mode. You can change the following input modes to enter data and edit fields on your phone. When your phone keypad matches the input mode, you can press the keypad repeatedly to view the character (or number) options and stop to select. When the character (or number) you want to enter displays in the field, wait for one second, and enter the next character (or number).

The following table lists the input modes and character (or number) options for the keypad:

Input Mode

Keypad

2aB

abc

Abc

(initials in

capitals)

ABC

123

# # # # #

To enter or edit data:

If you want to

Then you can

Enter only digits (1), uppercase (A) characters, lowercase (a) characters, or alphanumeric (2aB) characters.

Press a keypad key one or more times (depending on what input mode you’re in) to enter the characters that is displayed on the keypad key.

You can press the abc soft key one or more times to switch among uppercase (ABC soft key), numeric (123 soft key), alphanumeric (2aB soft key), uppercase and lowercase (Abc soft key) and lowercase (abc soft key) input modes.

For example, if the input mode is ABC:

- To enter “A”, press once.

- To enter “B”, press twice quickly.

- To enter “C”, press three times quickly.

- To enter “2ДЖЕАБВГЗ”, press more

than three times quickly.

Note: When you are in the uppercase (ABC soft key), uppercase and lowercase (Abc soft key) or lowercase (abc soft key) input mode,

is not available.

Enter special characters.

Press the keypad key or , or press .

For Key:

- If it is in the uppercase (ABC soft key),

uppercase and lowercase (Abc soft key) or lowercase (abc soft key) input mode, it will provide the space character.

- If it is in the numeric (123 soft key) or

alphanumeric (2aB soft key) input mode, it will only provide the digit 0.

- If it is in the numeric (123 soft key) or

alphanumeric (2aB soft key) input mode, it will provide the special character + by long

Do one of the following:

Getting Started

User Guide for the SIP-T46S IP Phone

If you want to

Then you can

pressing about 2 seconds on the dialing/pre-dialing screen.

For key:

- It only provides the pound character #.

For key:

- If it is in the uppercase (ABC soft key),

lowercase (abc soft key), uppercase and lowercase (Abc soft key) or alphanumeric (2aB soft key) input mode, it will provide the following special characters: *.,'?!\-()@/:_;+&%=<>￡$¥¤[]{}~^¡¿§#"|.

- If it is in the numeric (123 soft key) input

mode, it will provide the following special characters: .*:/@[].

Delete text you entered.

Press or to position the cursor to the right of the text you want to delete, and then press the Delete soft key to delete one character at a time.

Customizing Your Phone

Format

Resolution

Note

*.jpg/*.png/*.bmp/*.jpeg

≤1.8 megapixels

2MB of space should be reserved for the phone

You can customize your SIP-T46S IP phone by personally configuring certain settings, for example, contrast, time & date and ring tones. You can add contacts to the phone’s local directory manually or from call history. You can also personalize different ring tones for different callers.

This chapter provides basic operating instructions for customizing your phone. Topics include:

 General Settings

 Audio Settings

 Contact Management

 Call History Management

 Search Source List in Dialing

Customizing Your Phone

 System Customizations

If you require additional information or assistance with your new phone, contact your system administrator.

General Settings

Wallpaper

You can customize the wallpaper of the SIP-T46S IP phone, and can change the wallpaper image via phone user interface or web user interface. You can also upload custom pictures as wallpaper images via web user interface.

The SIP-T46S IP phone supports the file format of pictures in the following table:

User Guide for the SIP-T46S IP Phone

The SIP-T46S IP phone screen size is 4.3 inches (Resolution: 480x272). If the size of the custom

according to the IP phone screen size.

To upload the custom picture via web user interface:

1. Click on Settings->Preference.

2. In the Upload Wallpaper(480*272) field, click Browse to select the desired picture from

your local system.

Note

3. Click Upload to upload the file.

The custom picture appears in the pull-down list of Wallpaper.

You can only delete the custom wallpaper by clicking Del when selecting the desired custom wallpaper in the Wallpaper field.

wallpaper doesn’t meet the IP phone screen size, the wallpaper will be stretched or zoomed out

To change the wallpaper via phone user interface:

1. Press Menu->Basic->Display->Wallpaper.

2. Press or , or the Switch soft key to select the desired wallpaper image.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

Wallpaper is configurable via web user interface at the path Settings->Preference.

Format

Resolution

Note

*.jpg/*.png/*.bmp/*.jpeg

≤1.8 megapixels

2MB of space should be reserved for the phone

Screen Saver

The screen saver will automatically start when the IP phone is idle for the preset waiting time. The screen saver is used to blank the screen or fill it with moving images or patterns.

The screen saver will be stopped if one of the following phone events occurs:

 Press any key.

 Pick up/hang up the handset.

 There is an incoming call.

 A new prompt (e.g., missed call, new voice mail or forwarded call).

 The status of BLF key changes.

If your phone is idle again for a specified period of time, the screen saver will start again. The time & date and certain feature status icons (e.g., auto answer, DND, a new text message) will also display on the screen saver. For more information on the icons, refer to Icon Instructions on page 3. You can configure the phone whether to display the time & date on the screen saver or not.

Customizing Your Phone

You can configure the screen saver of SIP-T46S IP phone, and upload custom pictures to set up a screen saver of your picture via web user interface. You can configure the screen saver wait time, screen saver type and screen saver display clock via phone user interface or web user interface.

The SIP-T46S IP phone supports the file format of custom pictures in the following table:

User Guide for the SIP-T46S IP Phone

You can only upload one custom image at a time via web user interface.

Uploading the Custom Picture

To upload a custom picture via web user interface:

1. Click on Settings->Preference.

2. Select Custom from the pull-down list of Screensaver Type.

3. In the Upload Screensaver field, click Browse to locate the custom picture from your local

system, and then click Upload.

This field appears only if Screensaver Type is set to Custom.

The custom picture appears in Screensaver list. You can only delete the custom picture by clicking Del when the desired custom picture is selected in the Screensaver field.

Note

Configuring the Screen Saver

To configure the screen saver via phone user interface:

1. Press Menu->Basic->Display->Screensaver.

2. Press or , or the Switch soft key to select the desired wait time from the Wait

Time field.

3. Press or , or the Switch soft key to select the desired value from the Display

Clock field.

4. Press or , or the Switch soft key to select the desired screen saver type from the

Screensaver Type field.

This field is configurable only if you have uploaded a custom picture via web user interface.

- If you select System.

Customizing Your Phone

Power saving is configurable via web user interface only.

The IP phone will automatically set the built-in picture as the screen saver.

- If you select Custom.

The IP phone will automatically set the custom pictures you upload as the screen saver, and display these pictures alternately.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Screen saver is configurable via web user interface at the path Settings->Preference.

Power Saving

The power saving feature is used to turn off the backlight and screen to conserve energy. The IP phone enters power-saving mode after it has been idle for a certain period of time.

The IP phone will exit power-saving mode if one of the following phone events occurs:

 Press any key.

 Pick up/hang up the handset.

 There is an incoming call.

 A new prompt (e.g., missed call, new voice mail or forwarded call).

 The status of BLF key changes.

If the screen saver is enabled on your phone, power-saving mode will still occur.

You can configure the following power-saving settings:

 Office Hour

 Idle Timeout (minutes)

The office hour and idle timeout (minutes) settings work only if the power saving feature is enabled.

Note

User Guide for the SIP-T46S IP Phone

Enabling the Power Saving

To enable the power saving feature via web user interface:

1. Click on Settings->Power Saving.

2. Select Enabled from the pull-down list of Power Saving.

3. Click Confirm to accept the change.

Configuring the Office Hour

Office Hour specifies the starting time and ending time in the office each day.

To configure the office hour via web user interface:

1. Click on Settings->Power Saving.

Customizing Your Phone

2. Enter the starting time and ending time respectively in the desired day field.

3. Click Confirm to accept the change.

Configuring the Idle Timeout

Idle Timeout specifies the period of time before the IP phone enters power-saving mode. The following three types of idle timeout you can configure:

 Office Hours Idle TimeOut: Configures the idle timeout for office hours.

 Off Hours Idle TimeOut: Configures the idle timeout for non-office hours.

 User Input Extension Idle TimeOut: Configures idle timeout that applies after you use

the IP phone (for example, press a key on the phone or pick up/hang up the handset).

By default, the Office Hours Idle Timeout is much longer than the Off Hours Idle TimeOut. If you use the IP phone, the idle timeout that applies (User Input Extension Idle TimeOut or Office Hours/Off Hours Idle TimeOut) is the timeout with the highest value. If the phone has an incoming call or new message, the User Input Extension Idle TimeOut is ignored.

To configure the idle timeout via web user interface:

1. Click on Settings->Power Saving.

2. Enter the desired value in the Office Hours Idle TimeOut field.

The default value is 960, you can set to 1-960.

3. Enter the desired value in the Off Hours Idle TimeOut field.

The default value is 10, you can set to 1-10.

4. Enter the desired value in the User Input Extension Idle TimeOut field.

User Guide for the SIP-T46S IP Phone

The default value is 10, you can set to 1-30.

5. Click Confirm to accept the change.

Backlight

Backlight has three options:

Active Level: The intensity of the LCD screen when the phone is active. You can change the intensity of the LCD screen. Digits (1-10) represent different intensities. 10 is the highest intensity.

Inactive Level: The intensity of the LCD screen when the phone is inactive. You can select a low intensity or turn off the backlight.

Backlight Time: The delay time to change the intensity of the LCD screen when the phone is inactive. You can select a desired time to change the intensity or turn on the backlight permanently.

 Always On: Backlight is on permanently.

 15s, 30s, 1min, 2min, 5min, 10min or 30min: Backlight is changed when the phone is

inactive after the designated time (in seconds).

You can also change the intensity of the LCD screen of EXP40 connected to the SIP-T46S IP phone.

To configure the backlight via phone user interface:

1. Press Menu->Basic->Display->Backlight.

2. Press or , or the Switch soft key to select the desired value from the Active Level

field.

3. Press or , or the Switch soft key to select the desired value from the Inactive

Customizing Your Phone

Level field.

4. Press or , or the Switch soft key to select the desired time from the Backlight

Time field.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Backlight is configurable via web user interface at the path Settings->Preference.

Contrast

You can only configure the contrast of the expansion module EXP40 connected to the SIP-T46S IP phone to a comfortable level on the phone. Ensure that the expansion module has been connected to the phone before configuration. The intensity of contrast ranges from 1 to 10 and the highest intensity is 10.

To configure the contrast via phone user interface:

1. Press Menu->Basic->Display->Contrast.

2. Press or , or the Switch soft key to increase or decrease the intensity of contrast.

If EXP40 is not connected to the phone, the Contrast screen displays “No EXP”.

The default contrast level is “6”.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

Language

The default language of the phone user interface is English. If the language of your web browser

User Guide for the SIP-T46S IP Phone

is not supported by the phone, the web user interface will use English by default. You can change the language for the phone user interface and the web user interface respectively.

To change the language for the phone user interface directly:

1. Press Menu->Basic->Language.

2. Press or to select the desired language.

3. Press the Save soft key to accept the change.

Text displayed on the phone user interface will change to the selected language.

To change the language for the web user interface:

1. Select the desired language from the pull-down list at the top-right corner of web user

interface.

Text displayed on the web user interface will change to the selected language.

Time & Date

The time and date are displayed on the LCD screen when the phone is idle. You can configure the phone to obtain the time and date from the SNTP server automatically, or configure the time and date manually. If the phone cannot obtain the time and date from the Simple Network Time Protocol (SNTP) server, contact your system administrator for more information.

To configure the SNTP settings via phone user interface:

1. Press Menu->Basic->Time & Date->General->SNTP Settings.

2. Press or , or the Switch soft key to select the time zone that applies to your area

Customizing Your Phone

Please refer to Appendix A – Time Zones for the list of available time zones on the IP phone.

from the Time Zone field.

The default time zone is “+8”.

3. Enter the domain name or IP address of SNTP server in the NTP Server1 and NTP Server2

field respectively.

4. Press or , or the Switch soft key to select the desired value from the Daylight

Saving field.

5. Press or , or the Switch soft key to select the desired time zone name from the

Location field.

This field appears only if Daylight Saving field is selected to Automatic.

The default time zone name is “China(Beijing)”.

Note

6. Press the Save soft key to accept the change or the Back soft key to cancel.

To configure the time and date manually via phone user interface:

1. Press Menu->Basic->Time & Date->General->Manual Settings.

2. Enter the specific date and time.

3. Press the Save soft key to accept the change.

The time and date displayed on the LCD screen will change accordingly.

To configure the time and date format via phone user interface:

1. Press Menu->Basic->Time & Date->Time & Date Format.

User Guide for the SIP-T46S IP Phone

Date Format

Example (2016-09-02)

WWW MMM DD

Fri, Sep 02

DD-MMM-YY

02-Sep-16

YYYY-MM-DD

2016-09-02

DD/MM/YYYY

02/09/2016

MM/DD/YY

09/02/16

DD MMM YYYY

02 Sep, 2016

WWW DD MMM

Fri, 02 Sep

You can also customize the date format. Contact your system administrator for more information.

2. Press or , or the Switch soft key to select the desired date format from the Date

Format field.

3. Press or , or the Switch soft key to select the desired time format (12 Hour or 24

Hour) from the Time Format field.

4. Press the Save soft key to accept the change or the Back soft key to cancel.

There are 7 available date formats. For example, for the date format “WWW DD MMM”, “WWW” represents the abbreviation of the weekday, “DD” represents the two-digit day, and “MMM” represents the first three letters of the month.

The date formats available:

Time and date are configurable via web user interface at the path Settings->Time & Date.

Note

Administrator Password

The Advanced Settings option is only accessible to the administrator. The default administrator password is “admin”. For security reasons, you should change the default administrator password as soon as possible.

Customizing Your Phone

To change the administrator password via phone user interface:

1. Press Menu->Advanced (default password: admin) ->Change Password.

2. Enter the old password in the Old PWD field.

3. Enter the new password in the New PWD field.

4. Re-enter the new password in the Confirm PWD field.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Administrator password is configurable via web user interface at the path Security->Password.

Key As Send

You can set the “#” key or “*” key to perform as a send key while dialing.

To configure key as send via phone user interface:

1. Press Menu->Features->Others->General.

2. Press or , or the Switch soft key to select # or * from the Key As Send field, or

select Disabled to disable this feature.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

Key as send is configurable via web user interface at the path Features->General Information.

User Guide for the SIP-T46S IP Phone

The emergency number setting, if desired, must be made before lock activation. For more information, refer to Emergency Number on page 116.

Phone Lock

You can lock your phone temporarily when you are not using it. This feature helps to protect your phone from unauthorized use.

Phone lock consists of the following:

Menu Key: The Menu soft key is locked. You cannot access the menu of the

phone until unlocked.

Function Keys: The function keys are locked. You cannot use the MESSAGE, REDIAL,

HOLD, MUTE, TRANSFER, OK, X, navigation keys and soft keys until unlocked.

All Keys: All keys are locked except the Volume key, digit keys, # key, * key,

HEADSET key and Speakerphone key. You are only allowed to dial emergency numbers, reject incoming calls by pressing the X key or Reject soft key, answer incoming calls by lifting the handset, pressing the Speakerphone key, the HEADSET key, the OK key or Answer soft key, and end the call by hanging up the handset, pressing the Speakerphone key, End Call soft key or X key.

Note

To activate the phone lock via phone user interface:

1. Press Menu->Basic->Phone Lock.

2. Enter the desired PIN (default PIN: 123) in the Unlock PIN field, and then press the OK soft

key.

3. Press or , or the Switch soft key to select Enabled from the Lock Enable field.

4. Press or , or the Switch soft key to select the desired type from the Lock Type

field.

5. Enter the desired interval of automatic phone lock in the Auto Lock field.

The default timeout is 0. It means the phone will not be automatically locked. You need to long press to lock it immediately when the phone is idle.

Customizing Your Phone

The unlock PIN length must be within 15 digits.

If it is set to other values except 0 (e.g., 5), the phone will be locked when the phone is inactive in idle screen for the designated time (in seconds).

6. Press the Save soft key to accept the change.

When the phone is locked, the LCD screen prompts “Phone locked.” and displays the icon .

Note

To change the phone unlock PIN via phone user interface:

1. Press Menu->Basic->Change PIN.

2. Enter the desired value in the Old PIN, New PIN and Confirm PIN field respectively.

3. Press the Save soft key to accept the setting or the Back soft key to cancel.

User Guide for the SIP-T46S IP Phone

You can also unlock the phone by administrator password. When you enter the administrator password to unlock the phone, the phone will turn to the Change PIN screen.

To unlock the phone via phone user interface:

1. Press any locked key, the LCD screen prompts “Unlock PIN”.

2. Enter the desired PIN in the Unlock PIN field.

3. Press the OK soft key to unlock the phone.

The icon disappears from the LCD screen.

You can long press or wait for a period of time (if configured) to lock the phone again.

Note

To deactivate the phone lock via phone user interface:

1. Press Menu->Basic->Phone Lock.

2. Enter the desired PIN (default PIN: 123) in the Unlock PIN field, and then press the OK soft

key.

3. Press or , or the Switch soft key to select Disabled from the Lock Enable field.

4. Press the Save soft key to accept the change.

Phone lock is configurable via web user interface at the path Features->Phone Lock.

Audio Settings

If ringer volume is adjusted to minimum, the icon will appear on the LCD screen.

Your system administrator can disable you to adjust the ringer volume. Contact your system administrator for more information.

Volume

You can press the Volume key to adjust the ringer volume when the phone is idle or ringing. You can also press the Volume key to adjust the receiver volume of currently engaged audio devices (handset, speakerphone or headset) when the phone is in use.

Note

To adjust the ringer volume when the phone is idle:

1. Press to adjust the ringer volume.

Customizing Your Phone

Note

To adjust the ringer volume when the phone is ringing:

1. Press to adjust the ringer volume.

You can also press to adjust the ringer volume when selecting a ring tone. For more information, refer to Ring Tones on page 56.

User Guide for the SIP-T46S IP Phone

Format

Single File Size

Note

.wav

<=8MB

2MB of space should be reserved for the phone

You can also press to adjust the volume when playing back the recording calls. For more information, refer to Playing Back Recorded Calls on page 178.

To adjust the volume when the phone is during a call:

1. Press to adjust the volume of currently engaged audio device (handset,

speakerphone or headset).

Note

Ring Tones

Ring tones are used to indicate incoming calls. You can select different ring tones to distinguish different accounts registered on your phone, or to distinguish your phone from your neighbor’s.

The ring tone format must meet the following:

To select a ring tone for the phone via phone user interface:

1. Press Menu->Basic->Sound->Ring Tones->Common.

2. Press or to select the desired ring tone.

3. (Optional.) Press to adjust the ringer volume.

4. Press the Save soft key to accept the change or the Back soft key to cancel.

Customizing Your Phone

A ring tone for the phone is configurable via web user interface at the path

Settings->Preference->Ring Type.

To select a ring tone for the account via phone user interface:

1. Press Menu->Basic->Sound->Ring Tones.

2. Press or to select the desired account and then press the Enter soft key.

3. Press or to select the desired ring tone.

If Common is selected, this account will use the ring tone selected for the phone.

4. (Optional.) Press to adjust the ringer volume.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

A ring tone for the account is configurable via web user interface at the path Account->Basic->Ring Type.

User Guide for the SIP-T46S IP Phone

The priority of ring tone for an incoming call on the phone is as follows:

Uploading custom ring tones for your phone is configurable via web user interface only.

To upload a custom ring tone for your phone via web user interface:

1. Click on Settings->Preference.

2. In the Upload Ringtone field, click Browse to locate a ring tone (the file format must be

*.wav) file from your local system.

3. Click Upload to upload the file.

The custom ring tone appears in the pull-down list of Ring Type.

You can only delete the custom ring tone by clicking Del when selecting the desired custom ring tone in the Ring Type field.

Note

Contact ring tone (refer to Adding Contacts) >Group ring tone (refer to Adding

Groups) >Account ring tone >Phone ring tone.

Key Tone

If you enable key tone, the phone will produce a sound when you press the keypad.

Customizing Your Phone

LDAP is disabled by default. For more information, contact your system administrator.

To configure key tone via phone user interface:

1. Press Menu->Basic->Sound->Key Tone.

2. Press or , or the Switch soft key to select Enabled or Disabled from the Key

Tone field.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

Key tone is configurable via web user interface at the path Features->Audio.

Contact Management

This section provides the operating instructions for managing contacts. Topics include:

 Directory

 Local Directory

 Blacklist

 Mobile Contacts

 Remote Phone Book

Local Directory

The built-in phone directory can store the names and phone numbers of your contacts. You can store up to 1000 contacts and 48 groups in your phone's local directory. You can add new groups and contacts, edit, delete or search for a contact, or simply dial a contact number from the local directory.

Note

Adding Groups

To add a group to the local directory:

1. Press the Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Press the AddGroup soft key.

3. Enter the desired group name in the Name field.

4. Press or , or the Switch soft key to select the desired group ring tone from the

Ring field.

User Guide for the SIP-T46S IP Phone

If Auto is selected, this group will use the ring tone according to the priority: Contact ring tone (refer to Adding Contacts) >Account ring tone (refer to Ring Tones) >Phone ring tone (refer to Ring Tones). If a specific ring tone is selected, this group will use the ring tone according to the priority: Contact ring tone (refer to Adding Contacts) >Group ring tone.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Editing Groups

To edit a group in the local directory:

1. Press the Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group.

3. Press the Option soft key, and then select Detail from the prompt list.

4. Press or to highlight the group information and then edit.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

Deleting Groups

To delete a group from the local directory:

Customizing Your Phone

1. Press the Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group.

3. Press the Option soft key, and then select Delete from the prompt list.

User Guide for the SIP-T46S IP Phone

The LCD screen prompts the following warning:

4. Press the OK soft key to confirm the deletion or the Cancel soft key to cancel.

You can also delete all groups by pressing the Option soft key, and then select Delete All.

Adding Contacts

You can add contacts to the local directory in one of the following ways:

 Manually

 From call history

 From a remote phone book

Adding Contacts Manually

To add a contact to the local directory manually:

1. Press the Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group and then press the Enter soft key.

If the contact you want to add doesn’t belong to any group, select All Contacts and then press the Enter soft key.

Customizing Your Phone

If the contact already exists in the directory, the LCD screen will prompt “Contact name existed!”.

3. Press the Add soft key.

4. Enter the name and the office, mobile or other numbers in the corresponding fields.

5. Press or , or the Switch soft key to select the desired account from the Account

field.

If Auto is selected, the phone will use the default account when placing calls to the contact from the local directory.

Note

6. Press or , or the Switch soft key to select the desired ring tone from the Ring

field.

If Auto is selected, this contact will use the ring tone according to the priority: Group ring tone (refer to Adding Groups) >Account ring tone (refer to Ring Tones) >Phone ring tone (refer to Ring Tones).

7. Press or , or the Switch soft key to select the desired group from the Group field.

8. Press or to select Photo field and then press the Enter soft key.

9. Press or , or the Switch soft key to select the desired photo from the Photo field.

10. Press the Save soft key to accept the change or the Back soft key to cancel.

Adding Contacts from Call History

To add a contact to the local directory from call history:

1. Press the History soft key.

2. Press or to highlight the desired entry.

User Guide for the SIP-T46S IP Phone

3. Press the Option soft key, and then select Add to Contact from the prompt list.

4. Press the OK soft key. And then enter the contact name.

5. Press the Save soft key to accept the change.

The entry is successfully saved to the local directory.

Adding Contacts from Remote Phone Book

To add a contact to the local directory from remote phone book:

1. Press Menu->Directory->Remote Phone Book.

If Remote Phone Book is added to the directory (refer to Directory on page 59), press

Directory->Remote Phone Book to enter the remote phone book.

2. Select the desired remote group and then press the Enter soft key.

3. Press or to highlight the desired entry.

4. Press the Option soft key, and then select Add to Contact from the prompt list.

5. Press the Save soft key to save the contact to the local directory.

If the contact already exists in the local directory, the LCD screen will prompt "Overwrite the original contact?". Press the OK soft key to overwrite the original contact in the local directory or the Cancel soft key to cancel.

For more information on remote phone book operating, refer to Remote Phone Book on page

78.

Editing Contacts

To edit a contact in the local directory:

1. Press the Directory soft key.

Customizing Your Phone

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group and then press the Enter soft key.

If the contact is not in any group, select All Contacts and then press the Enter soft key

3. Press or to highlight the desired contact.

4. Press the Option soft key, and then select Detail from the prompt list.

5. Press or to highlight the contact information and then edit.

6. Press the Save soft key to accept the change or the Back soft key to cancel.

Deleting Contacts

To delete a contact from the local directory:

1. Press the Directory soft key.

User Guide for the SIP-T46S IP Phone

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group and then press the Enter soft key.

If the contact is not in any group, select All Contacts and then press the Enter soft key

3. Press or to highlight the desired contact.

4. Press the Option soft key, and then select Delete from the prompt list.

The LCD screen prompts the following warning:

5. Press the OK soft key to confirm the deletion or the Cancel soft key to cancel.

You can also delete all contacts by pressing the Option soft key, and then select Delete All.

Uploading Contact Photos

To upload a new custom photo for the contact via web user interface:

1. Click on Directory->Local Directory.

2. Click Browse, and then select a photo from your local computer.

3. Click Upload Photo to upload the photo.

You can also click Delete Photo to delete the photo.

The phone only supports *.png, *.jpg, *.jpeg and *.bmp format files.

You can only delete custom photos.

Customizing Your Phone

Note

To change the custom photo for the contact via web user interface:

1. Click on Directory->Local Directory.

2. Click to select the desired entry which you want to edit.

3. Select the desired photo from the pull-down list of Photo.

User Guide for the SIP-T46S IP Phone

4. Click Edit to accept the change.

When you place a call to the contact or receive a call from the contact, the LCD screen will show the contact photo.

Placing Calls to Contacts

To place a call to a contact from the local directory:

1. Press the Directory soft key.

Customizing Your Phone

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group and then press the Enter soft key.

If the contact is not in any group, select All Contacts and then press the Enter soft key.

3. Press or to highlight the desired contact.

4. Do one of the following:

- If only one number for the contact is stored in the local directory, press the Send soft

key to dial out the number.

- If multiple numbers for the contact are stored in the local directory, press the Send soft

key to display a list of numbers.

Press or to highlight the desired number.

Press the Send soft key to dial out the number.

Searching for Contacts

To search for a contact in the local directory:

1. Press the Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

User Guide for the SIP-T46S IP Phone

Menu->Directory->Local Directory to enter the local directory.

2. Press the Search soft key.

3. Enter a few continuous characters of the contact name or continuous numbers of the

contact number (office, mobile or other number) using the keypad.

The contacts whose name or phone number matches the characters entered will appear on the LCD screen. You can dial from the result list.

Importing/Exporting Contact Lists

You can manage your phone’s local directory via phone user interface or web user interface. But you can only import or export the contact list via web user interface.

To import an XML contact list file via web user interface:

1. Click on Directory->Local Directory.

2. Click Browse to locate a contact list file (the file format must be *.xml) from your local

system.

3. Click Import XML to import the contact list.

Customizing Your Phone

The web user interface prompts "The original contact will be covered, continue?".

4. Click OK to complete importing the contact list.

To import a CSV contact list file via web user interface:

1. Click on Directory->Local Directory.

2. Click Browse to locate a contact list file (the file format must be *.csv) from your local

system.

3. (Optional.) Check the Show Title checkbox.

It will prevent importing the title of the contact information which is located in the first line of the CSV file.

4. Click Import CSV to import the contact list.

5. (Optional.) Mark the On radio box in the Del Old contact field.

It will delete all existing contacts while importing the contact list.

6. (Optional.) Select the contact information you want to import into the local directory from

the pull-down list of Index.

User Guide for the SIP-T46S IP Phone

Importing/exporting contact lists is available via web user interface only.

At least one item should be selected to be imported into the local directory.

7. Click Import to complete importing the contact list.

To export a contact list via web user interface:

1. Click on Directory->Local Directory.

2. Click Export XML (or Export CSV).

3. Click Save to save the contact list to your local system.

Note

Blacklist

The built-in phone directory can store names and phone numbers for a blacklist. You can store up to 30 contacts, add, edit, delete or search for a contact in the blacklist directory, and even call a contact from the blacklist directory. Incoming calls from blacklist directory contacts will be rejected automatically.

To add a contact to the blacklist directory manually:

1. Press Menu->Directory->Blacklist.

2. Press the Add soft key.

Customizing Your Phone

3. Enter the name and the office, mobile or other numbers in the corresponding fields.

4. Press or , or the Switch soft key to select the desired account from the Account

field.

If Auto is selected, the phone will use the default account when placing calls to the contact from the blacklist directory.

5. Press the Save soft key to accept the change or the Back soft key to cancel.

To add a contact to the blacklist directory from the local directory:

1. Press Directory soft key.

The IP phone enters the local directory directly as there is only Local Directory enabled in the directory by default.

If Local Directory is removed from the directory (refer to Directory on page 59), press

Menu->Directory->Local Directory to enter the local directory.

2. Select the desired contact group and then press the Enter soft key.

If the contact is not in any group, select All Contacts and then press the Enter soft key.

3. Press or to highlight the desired contact.

4. Press the Option soft key, and then select Add to Blacklist from the prompt list.

User Guide for the SIP-T46S IP Phone

If you disconnect the Bluetooth-enabled mobile phone from IP phone or disable the IP phone to sync phone contacts, the mobile contacts directory will disappear.

The LCD screen prompts the following warning:

5. Press the OK soft key to accept the change.

For operating instructions on editing, deleting, placing calls to and/or searching for contacts in the blacklist directory, refer to the operating instructions of Editing Contacts on page 66,

Deleting Contacts on page 67, Placing Calls to Contacts on page 70 and/or Searching for Contacts on page 71.

Mobile Contacts

You can sync mobile phone contacts temporarily when pairing and connecting your IP phone to your Bluetooth-enabled mobile phone. The mobile phone contacts will be imported to the mobile contacts directory on your IP phone. You can add a contact to the local directory or blacklist directory from mobile contacts. You cannot add a contact to the mobile contacts directory on your IP phone.

For more information, refer to Pairing and Connecting the Bluetooth-Enabled Mobile Phone on page 88.

Note

To add a contact to the local directory from mobile contacts directory:

1. Press Menu->Directory->Mobile Contacts.

2. Press or to highlight the desired contact.

3. Press the Option soft key, and then select Add to Contacts.

Customizing Your Phone

The contact that is added to the local directory or blacklist directory will not disappear, after you disconnect the mobile phone from the IP phone.

4. Edit the corresponding fields.

5. Press the Save soft key to accept the change.

The entry is successfully saved to the local directory.

To add a contact to the blacklist directory from the mobile contacts directory:

1. Press Menu->Directory->Mobile Contacts.

2. Press or to highlight the desired contact.

3. Press the Option soft key, and then select Add to Blacklist.

4. Edit the corresponding fields.

5. Press the Save soft key to accept the change.

The entry is successfully saved to the blacklist directory.

For operating instructions on placing calls to and/or searching for contacts in the mobile contacts directory, refer to the operating instructions of Placing Calls to Contacts on page 70 and/or Searching for Contacts on page 71.

Note

To update the mobile contacts directory:

1. Press Menu->Directory->Mobile Contacts.

2. Press the Option soft key, and then select Update.

User Guide for the SIP-T46S IP Phone

If you disconnect the mobile phone from IP phone when the IP phone is updating the mobile

contacts directory will disappear from the IP phone directory list.

The LCD screen will prompt “Updating, please wait…”, you need to authorize the IP phone to sync the contacts temporarily on the mobile phone.

After updating, the contacts you add, edit, delete on the mobile phone will sync to the mobile contacts directory.

Note

phone book, the LCD screen will prompt “Fail to download mobile contacts!”, and the mobile

Remote Phone Book

You can add new contacts to the local directory, search for a contact, or simply dial a contact number from the remote phone book.

You can configure your new phone to access up to 5 remote phone books. For the access URL of the remote phone book, contact your system administrator.

For operating instructions on placing calls to and/or searching for contacts in the remote phone book, refer to the operating instructions of Placing Calls to Contacts on page 70 and/or

Searching for Contacts on page 71.

Configuring an Access URL

To configure an access URL for a remote phone book via web user interface:

1. Click on Directory->Remote Phone Book.

2. Enter the access URL in the Remote URL field.

3. Enter the name in the Display Name field.

4. Enter the desired refresh period in the Update Time Interval(Seconds) field.

Note

An access URL for a remote phone book is configurable via web user interface only. The size of a remote phone book file should be less than 1.5M. We recommend you to download

less than 5000 remote contacts from the remote server.

An access URL for a remote phone book is configurable via web user interface only.

Customizing Your Phone

The default value is 21600.

5. Click Confirm to accept the change.

Accessing the Remote Phone Book

To access your remote phone book via phone user interface:

1. Press Menu->Directory->Remote Phone Book.

If Remote Phone Book is added to the directory (refer to Directory on page 59), press

Directory->Remote Phone Book to enter the remote phone book.

2. Select the desired remote group, and then press the Enter soft key.

The phone then connects to the remote phone book and proceeds to load it. The contacts in the remote phone book are displayed on the LCD screen.

3. Press the Back soft key to back to the previous screen.

Note

User Guide for the SIP-T46S IP Phone

Incoming/Outgoing Call Lookup

You can enable the phone to present the caller/callee identity stored in the remote phone book when receiving/placing a call.

To configure incoming/outgoing call lookup and update time interval via web user

interface:

1. Click on Directory->Remote Phone Book.

2. Select Enabled from the pull-down list of Incoming/Outgoing Call Lookup.

3. Click Confirm to accept the change.

Call History Management

The SIP-T46S IP phone maintains call history lists of Missed Calls, Placed Calls, Received Calls and Forwarded Calls. Each call history list supports up to 100 entries. You can view call history, place a call, add a contact or delete an entry from the call history list.

History record feature is enabled by default. If you don’t want to save the call history, you can disable the feature.

Viewing History Records

To view call history:

1. Press the History soft key.

The LCD screen displays all call records.

2. Press or to switch among All Calls, Missed Calls, Placed Calls, Received Calls

and Forwarded Calls.

3. Press or to select the desired entry.

4. Press the Option soft key, and then select Detail from the prompt list.

The detailed information of the entry appears on the LCD screen.

Customizing Your Phone

Placing a Call from History Records

To place a call from the call history list:

1. Press the History soft key.

2. Press or to switch among All Calls, Missed Calls, Placed Calls, Received Calls

and Forwarded Calls.

3. Press or to select the desired entry.

4. Press the Send soft key.

Adding a Contact to the Local Directory/Blacklist

To add a contact to the local directory (or blacklist directory) from the call history list:

1. Press the History soft key.

2. Press or to switch among All Calls, Missed Calls, Placed Calls, Received Calls

and Forwarded Calls.

3. Press or to select the desired entry.

4. Press the Option soft key, and then select Add to Contact (or Add to Blacklist) from the

prompt list.

5. Enter the desired values in the corresponding fields.

6. Press the Save soft key.

For more information on local directory and/or blacklist, refer to Local Directory on page 61 and/or Blacklist on page 74.

Deleting History Records

To delete an entry from the call history list:

1. Press the History soft key.

2. Press or to switch among All Calls, Missed Calls, Placed Calls, Received Calls

and Forwarded Calls.

3. Press or to select the desired entry.

4. Press the Delete soft key.

To delete all entries from the call history list:

1. Press the History soft key.

2. Press or to switch among All Calls, Missed Calls, Placed Calls, Received Calls

and Forwarded Calls.

3. Press the Option soft key, and then select Delete All from the prompt list.

4. Press the OK soft key.

User Guide for the SIP-T46S IP Phone

LDAP is disabled by default. For more information, contact your system administrator.

The LCD screen prompts “Delete all the call records?”.

5. Press the OK soft key to confirm the deletion or the Cancel soft key to cancel.

Disabling History Record

To disable history record via phone user interface:

1. Press Menu->Features->Others->General.

2. Press or , or the Switch soft key to select Disabled from the History Record

field.

3. Press the Save soft key to accept the change or the Back soft key to cancel.

Search Source List in Dialing

You can search for a contact from the desired lists when the phone is on the dialing screen. The lists can be Local Directory, History, Remote Phone Book and LDAP.

Note

To configure search source list in dialing via web user interface:

1. Click on Directory->Setting.

2. In the Search Source List In Dialing block, select the desired list from the Disabled column

Customizing Your Phone

Search source list in dialing is configurable via web user interface only.

and click .

The selected list appears in the Enabled column.

3. Repeat the step 2 to add more lists to the Enabled column.

4. To remove a list from the Enabled column, select the desired list and then click .

5. To adjust the display order of the enabled list, select the desired list, and click

or .

The LCD screen will display search results in the adjusted order.

Note

6. Click Confirm to accept the change.

To search for an entry in the enabled search source lists:

1. Pick up the handset, press the Speakerphone key or press the line key.

2. Enter a few continuous characters of the entry’s name or continuous numbers of the entry’s

phone number (office, mobile or other number) using the keypad.

User Guide for the SIP-T46S IP Phone

If both a Bluetooth headset and a wired headset are connected, only the Bluetooth headset can

more information.

The entries in the enabled search source lists whose name or phone number matches the characters entered will appear on the LCD screen. You can press or to scroll to the desired entry and then place a call to the entry.

System Customizations

Headset Use

If you want to use a wired headset, physically connect your headset to the phone and activate the headset mode for use. For more information on physically connecting a headset, refer to

Phone Installation on page 20.

If you want to use a wireless headset, insert the Bluetooth USB dongle into the USB port at the

back of the IP phone. For more information on using a Bluetooth headset, refer to Bluetooth on page

86.

This section provides an introduction to wired headset use.

Note

be used.

To use headset, make sure the headset mode is enabled. Contact your system administrator for

Headset Mode Activation/Deactivation

To activate the headset mode:

1. Press on the phone.

The HEADSET key LED illuminates solid green and the headset icon appears on the idle screen.

Press the line key or the Answer soft key to answer an incoming call. The call will be connected to your headset automatically.

Enter the desired number and then press the Send soft key, the phone will then place a call using the headset automatically. For more information on using the headset to place a call, refer to Placing Calls on page 119.

To deactivate the headset mode:

If headset prior is enabled, the headset mode will not be deactivated until you press the

Headset prior is configurable via web user interface only.

1. Press again on the phone.

The HEADSET key LED goes out and the headset icon disappears from the idle screen.

Headset Prior

You can use headset in priority when headset prior feature is enabled. This feature is especially useful for permanent or full-time headset users.

To enable headset prior via web user interface:

1. Click on Features->General Information.

2. Select Enabled from the pull-down list of Headset Prior.

Customizing Your Phone

3. Click Confirm to accept the change.

To use headset prior, you should activate the headset mode in advance:

1. Physically connect the headset.

2. Press to activate the headset mode.

Note

HEADSET key again.

If headset prior is disabled, the headset mode can be deactivated by pressing the Speakerphone key or the HEADSET key.

Dual Headset

You can use two headsets when dual headset feature is enabled. To use this feature, you must physically connect headsets to the headset jack and handset jack respectively. Once the phone

User Guide for the SIP-T46S IP Phone

Dual headset is configurable via web user interface only.

Ensure that the Bluetooth USB dongle is properly connected to the USB port at the back of the IP

information.

connects to a call, the headset connected to the headset jack will have full-duplex capabilities, while the one connected to the handset jack will only be able to listen.

To enable dual headset via web user interface:

1. Click on Features->General Information.

2. Select Enabled from the pull-down list of Dual Headset.

3. Click Confirm to accept the change.

Note

Bluetooth

The SIP-T46S IP phone supports Bluetooth. Bluetooth enables low-bandwidth wireless connections within a range of 10 meters (32 feet). The best performance is in the 1 to 2 meters (3 to 6 feet) range.

You can activate/deactivate the Bluetooth mode on the phone, and then pair and connect the Bluetooth device (Bluetooth headset or Bluetooth-Enabled mobile phone) with your phone. If you connect your Bluetooth-Enabled mobile phone to the IP phone, you can synchronize the mobile contacts to the IP phone. You can scan and pair up to 60 Bluetooth devices with your phone. However, only one device can be connected at a time. You can also disconnect and delete your Bluetooth device from the phone.

Note

phone. For more information, refer to Phone Installation on page 20.

Not all mobile phone supports this function. Contact your system administrator for more

The Bluetooth device will disconnect from your phone in the following introduced scenarios:

 Deactivate the Bluetooth mode from the IP phone.

 Connect another Bluetooth device to the IP phone.

 Deactivate the Bluetooth mode from Bluetooth device.

 The distance between Bluetooth device and IP phone is out of the range of 10 meters.

Activating the Bluetooth Mode

When you insert Bluetooth USB dongle BT40 into the USB port at the back of the IP phone, the LCD screen prompts “Bluetooth adapter is added, scanning Bluetooth devices right now?”. You can press the OK soft key to activate Bluetooth mode directly and then scan Bluetooth devices automatically.

Customizing Your Phone

To activate the Bluetooth mode via phone user interface:

1. Press Menu->Basic->Bluetooth.

2. Press or , or the Switch soft key to select On from the Bluetooth field.

3. Press the Save soft key to accept the change.

The LCD screen displays the Bluetooth icon .

Bluetooth mode is configurable via web user interface at the path Features->Bluetooth.

Pairing and Connecting the Bluetooth Headset

Before you pair a Bluetooth headset, check the indicator on the Bluetooth headset to make sure that the Bluetooth headset is discoverable. For more information, refer to the documentation

User Guide for the SIP-T46S IP Phone

from the Bluetooth headset manufacturer.

To pair and connect your Bluetooth headset to your IP phone:

1. Press Menu->Basic->Bluetooth.

2. Activate the Bluetooth mode.

3. Press the Scan soft key to search the Bluetooth devices.

The phone proceeds to scan the local Bluetooth devices, and displays the available Bluetooth devices on the LCD screen.

4. Select the desired Bluetooth headset and then press Connect soft key.

The Bluetooth headset is then automatically connected to your IP phone. The Bluetooth icon appears on the LCD screen.

With the Bluetooth headset paired and connected, you can use the Bluetooth headset to place and answer calls. For more information, refer to the documentation from the Bluetooth headset manufacturer.

Pairing and Connecting the Bluetooth-Enabled Mobile Phone

Before you pair a Bluetooth-Enabled mobile phone, check the Bluetooth mode on the Bluetooth-Enabled mobile phone to make sure that the Bluetooth-Enabled mobile phone is discoverable.

To pair and connect the Bluetooth-Enabled mobile phone with your phone:

1. Press Menu->Basic->Bluetooth.

2. Activate the Bluetooth mode.

Customizing Your Phone

3. Press the Scan soft key to search for the Bluetooth-Enabled mobile phone.

4. Press or to select the desired Bluetooth-Enabled mobile phone in the Bluetooth

devices list.

5. Press the Connect soft key to connect the mobile phone to your IP phone.

The IP phone will prompt the connect passkey on the LCD screen, as shown below:

6. Make sure your mobile phone is showing the same passkey, and then press the OK soft

key on both mobile phone and IP phone.

Then the IP phone will prompt “Would you like to sync phone contacts temporarily?”.

7. (Optional.) Press the OK soft key to enable the mobile contacts sync feature and the IP

phone will sync the mobile contacts temporarily, or press the Cancel soft key to disable mobile contacts sync feature and the IP phone will not sync the mobile contacts. If you press the Cancel soft key, you can also manually enable the mobile contacts sync feature on the IP phone. For more information, refer to Syncing the Mobile Contacts to the IP

Phone on page 90.

User Guide for the SIP-T46S IP Phone

Not all mobile phones support syncing the mobile contacts to IP phone. For more information, contact your system administrator.

If you enable mobile contacts sync feature, you also need to authorize the IP phone to sync the contacts temporarily on the mobile phone.

Once the connection has completed successfully, the icon appears after the name of Bluetooth-Enabled mobile phone.

The Bluetooth icon displays on the status bar.

Syncing the Mobile Contacts to the IP Phone

Note

If you disable the mobile contacts sync feature when you pair and connect the Bluetooth-Enabled mobile phone to the IP phone (refer to Pairing and Connecting the

Bluetooth-Enabled Mobile Phone), you need to enable the mobile contacts sync feature

manually when you want to sync the mobile contacts to the IP phone.

To enable the mobile contacts sync feature manually:

1. Press Menu->Basic->Bluetooth->Paired Bluetooth Device.

2. Press the Option soft key, and then select Detail from the prompt list.

3. Press or to select On from the Mobile Contacts Sync field.

4. Press the Save soft key to accept the change.

You need to authorize the IP phone to sync the contacts temporarily on the mobile phone first, and then the mobile contacts directory will appear in the IP phone directory list.

Yealink SIP-T46S User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

About This Guide

In This Guide

Summary of Changes

Changes for Release 81, Guide Version 81.90

Changes for Release 81, Guide Version 81.70

Changes for Release 81, Guide Version 81.20

Table of Contents

Overview

Hardware Component Instructions

Icon Instructions

Feature Status Icons

Line Key Icons

Other Icons

LED Instructions

User Interfaces

Phone User Interface

Web User Interface

Documentations

Getting Started

Packaging Contents

Optional Accessories

Phone Installation

Network Connection

Connecting to the Wired Network

Connecting to the Wireless Network

Phone Initialization

Phone Status

Basic Network Settings

Wireless Network Settings

Activating the Wi-Fi Mode

Connecting to the Wireless Network

Manually Connect to an Available Wireless Network

Wi-Fi Protected Setup (WPS)

Manually Add a Wireless Network

Viewing the Wireless Network Information

Managing the Saved Wireless Network

Disconnecting the Wireless Network Connection

Deactivating the Wi-Fi Mode

Registration

Idle Screen

Entering Data and Editing Fields

Customizing Your Phone

General Settings

Wallpaper

Screen Saver

Uploading the Custom Picture

Configuring the Screen Saver

Power Saving

Enabling the Power Saving

Configuring the Office Hour

Configuring the Idle Timeout

Backlight

Contrast

Language

Time & Date

Administrator Password

Key As Send

Phone Lock

Audio Settings

Volume

Ring Tones

Key Tone

Contact Management

Directory

Local Directory

Adding Groups

Editing Groups

Deleting Groups

Adding Contacts

Editing Contacts

Deleting Contacts

Uploading Contact Photos

Placing Calls to Contacts

Searching for Contacts

Importing/Exporting Contact Lists

Blacklist