Xerox Web Document Submission Software WDSS Workflow Guide

Xerox Web Document Submission Software

Document version 1.0

Workflow Guide

January 2003 Part Number 701P39685

Xerox Corporation Global Knowledge and Language Services 800 Phillips Road Building 845, 845-17S Webster, New York 14580 USA

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This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

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Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Table of Contents

Revision History....................................................................................... iii

1. Introduction.................................................................................. 1-1

Intended Audience.................................................................................1-1

Assumptions..........................................................................................1-1

Conventions ..........................................................................................1-1

Related Documentation.........................................................................1-2

2. Product Overviews....................................................................... 2-1

Standard Features.................................................................................2-1

Xerox Web Document Submission Software .........................................2-1

Xerox Xpress Print Driver.......................................................................2-1

Xerox Multiple File Uploader.................................................................. 2-2

Optional Features..................................................................................2-2

Adobe® PDF Transit™ ..........................................................................2-2

DocuShare Link......................................................................................2-3

AdLib™ eXpress ....................................................................................2-3

DigiPath Integration................................................................................2-3

DocuSP.................................................................................................. 2-4

3. Workflows..................................................................................... 3-1

User Side Workflows .............................................................................3-1

Xerox Web Document Submission Software .........................................3-2

Administrator Print Job (Walk-in)............................................................3-4

Adobe® PDF Transit™ ..........................................................................3-6

WORKFLOW GUIDE V

TABLE OF CONTENTS XEROX WEB DOCUMENT SUBMISSION SOFTWARE

Xerox Xpress Print Driver.......................................................................3-8

Xerox Multiple File Uploader................................................................ 3-10

DocuShare Link (Optional)................................................................... 3-12

Operator-Administrator / Server Side Workflows..................................3-14

AdLib™ eXpress ..................................................................................3-14

Standard Xerox Web Document Submission Printing Workflow..........3-16

DocuSP................................................................................................ 3-18

DigiPath................................................................................................3-19

Index .......................................................................................Index 1

VI WORKFLOW GUIDE

1. Introduction

This chapter describes how to use this guide.

Intended Audience

This manual is intended for use by Xerox personnel who are responsible for working with customers to implement Xerox Web Document Submission systems.

Assumptions

• The person using this guide should have experience with operating

Conventions

Xerox Web Document Submission.

This guide uses the following conventions:

• Menu items and buttons appear in bold text.

• Screen, text box, and drop-down list titles are spelled and punctuated

exactly as they appear on the screen.

• Document titles appear in italics.

WORKFLOW GUIDE 1-1

INTRODUCTION XEROX WEB DOCUMENT SUBMISSION SOFTWARE

Related Documentation

The following guides provide further information on the Xerox Web Document Submission system:

• Xerox Web Document Submission Software Installation Planning Guide – Part Number 701P37977

• Xerox Web Document Submission Software Installation and System Administration Guide – Part Number 701P39383

These documents may be found online at:

http://swsupport.xerox.com/products/webdocumentsubmission/Document s.asp

Operator / Administrator and User instructions are available as online help while using the Web Document Submission system.

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2. Product Overviews

This chapter briefly discusses Xerox Web Document Submission Software (XWDSS) and currently available modules that extend the value of XWDSS. Additional information about each product can be found in the XWDSS marketing materials.

Standard Featur e s

Xerox Web Document Submission Software

XWDSS allows end users to submit print jobs electronically using industry standard browsers. Once submitted, production personnel efficiently update job status as documents move through the production cycle, providing users with information about their jobs. XWDSS generates cost savings and improvements in quality, productivity, and turnaround time.

The system uses several services that can be loaded on one or more servers, depending on the print shop configuration.

Xerox Xpress Print Driver

The Xerox Xpress Print Driver (XPD) allows the uploading and conversion of documents from within a Windows application. Users print to the XPD as if it were a printer and the XPD converts the documents to PostScript. The PostScript file uploads to the XWDSS repository, opens a new session of XWDSS, and waits for the user to log on to the system.

WORKFLOW GUIDE 2-1

PRODUCT OVERVIEWS XEROX WEB DOCUMENT SUBMISSION SOFTWARE

Xerox Multiple File Up loader

For users with large numbers of files or very large files to upload to XWDSS, the Xerox Multiple File Uploader allows uploads to a user account with drag-and-drop simplicity. Any number of files can be uploaded using this tool and, once uploaded, are converted and ready for the user when they next log on to XWDSS.

Optional Features

Adobe® PDF Transit™

Adobe PDF Transit is an optional installable module for the Web Document Submission system. On the user workstation, Adobe PDF Transit installs like a print driver and converts files to Portable Document Format (PDF). Users can open a file in its native application and choose the Adobe PDF Transit print driver from the list of installed printers.

Integrated with XWDSS, Adobe PDF Transit supports documents for production by using the standard print dialog offered by Adobe PDF Transit for their particular supported operating system. The PDF Transit driver converts the file to PDF at the desktop (with embedded fonts and images), uploads the PDF file, and loads the XWDSS log on page. A new session of XWDSS is initiated and the user proceeds as if it were a standard XWDSS print job.

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XEROX WEB DOCUMENT SUBMISSION SOFTWARE PRODUCT OVERVIEWS

DocuShare Link

If the optional DocuShare Link is installed, users can go to a DocuShare site and click a printer icon to upload a DocuShare repository file to XWDSS. A new session of XWDSS is initiated and the user proceeds as if it were a standard XWDSS print job.

Note: Transfer of documents is only one way - from DocuShare to

XWDSS. The file is not saved back to DocuShare after submission to XWDSS.

AdLib™ eXpress

AdLib eXpress is an optional installable module for the Web Document Submission system. When integrated with XWDSS, AdLib eXpress handles the PDF conversion of submitted files not supported for conversion by XWDSS. The AdLib eXpress PDF conversion is performed at the server.

The AdLib eXpress module is installed on a Windows 2000 server separate from the XWDSS system.

DigiPath Integration

DigiPath is a Xerox product with a broad set of capabilities, including effortless hardcopy input, paper / digital document integration, digital prepress, file storage, and remote printing that allows users to electronically store and repurpose documents that have been submitted for printing. DigiPath adds value to both black-and-white and color files, with features including scanning, make-ready, and digital repository with search and retrieval.

XWDSS can be included in the DigiPath workflow to allow the worth of valuable resources to be extended.

WORKFLOW GUIDE 2-3

PRODUCT OVERVIEWS XEROX WEB DOCUMENT SUBMISSION SOFTWARE

DocuSP

DocuSP is a common front-end controller platform for Xerox Production Printers including DocuTech, DocuPrint, DocuColor, and Continuous Feed. DocuSP enables powerful features like queue management, complex job ticket programming, image quality controls, color splitting, integration with onboard and inline finishing, and ordered set recovery.

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