XEROX Travel Scanner 100 User Manual [en, en]

User

Guide

About the User’s Guide

This Laser MFP User’s Guide

machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents, and printing documents stored on the USB flash drive.

provides information you need for setting up your

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any changes, direct or indirect, arising from or related to use of this manual.

• PE120, PE120i and Xerox logo are trademarks of Xerox Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Microsoft, Windows, Windows 98, Window Me, Windows 2000, Windows NT

4.0, and Windows XP are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Agfa division of Bayer Corp.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features ........................................................... 1.2

Understanding Component Locations ............................... 1.5

Front View .............................................................. 1.5

Rear View ............................................................... 1.6

Control Panel Functions ............................................ 1.7

GETTING STARTED

Unpacking .................................................................... 2.2

Selecting a Location ................................................. 2.4

Installing the Toner Cartridge ......................................... 2.5

Loading Paper .............................................................. 2.7

Connecting Telephone Line ........................................... 2.11

Connecting a Printer Cable ........................................... 2.12

For Local Printing .................................................. 2.12

For Network Printing (WorkCentre PE120i only) ......... 2.14

Turning the Machine On ............................................... 2.14

Changing the Display Language .................................... 2.16

Setting the Machine ID ................................................ 2.16

Entering Characters Using the Number Keypad .......... 2.17

Setting the Time and Date ........................................... 2.20

Changing the Clock Mode ....................................... 2.21

Setting the Paper Size and Type ................................... 2.21

Setting Sounds ........................................................... 2.22

Speaker, Ringer, Key Sound, and Alarm Sound .......... 2.23

Speaker Volume .................................................... 2.23

Setting the Dial Mode ............................................. 2.24

Using the Save Modes ................................................. 2.24

Toner Save Mode .................................................. 2.24

Toll Save Mode ...................................................... 2.25

Power Save Mode .................................................. 2.26

Scan Lamp Save Mode ........................................... 2.26

Xerox Driver CD contains: ...................................... 2.28

Xerox Postscript Driver CD contains: ........................ 2.28

Installing Xerox drivers in Windows ............................... 2.29

System Requirements ............................................ 2.29

Installing Xerox Drivers in Microsoft Windows XP

or Windows 2000 using the USB port ....................... 2.29

Installing Xerox Drivers in Microsoft Windows XP,

2000 or Windows 98/ME using the Parallel port ......... 2.31

Installing Xerox Drivers in Microsoft Windows 98

or Windows Millennium using the USB port ............... 2.32

Printer Driver Features ........................................... 2.36

Using ControlCentre .................................................... 2.37

Chapter 3:

PAPER HANDLING

Selecting Print Materials ................................................. 3.2

Paper Type, Input Sources, and Capacities .................. 3.2

Guidelines for Paper and Special Materials .................. 3.3

Loading Paper .............................................................. 3.4

In the Standard Tray ............................................... 3.4

In the Bypass Tray .................................................. 3.6

Using the Manual Feed Mode ..................................... 3.8

Selecting an Output Location ........................................ 3.10

Printing to the Front Output Tray (Face down) ........... 3.10

Printing to the Rear Output Slot (Face up) ................ 3.11

Chapter 4:

PRINTING TASKS

Printing a Document in Windows ..................................... 4.2

Canceling a Print Job ................................................ 4.3

Printer Settings ............................................................ 4.4

Layout tab .............................................................. 4.5

Paper Tab ............................................................... 4.6

Image Options Tab .................................................. 4.8

Output Options Tab ............................................... 4.11

Watermark Tab ..................................................... 4.12

About Tab ............................................................ 4.13

Printer Configuration Tab ........................................ 4.13

Using a Favorite Setting ......................................... 4.13

Using Help ............................................................ 4.14

Printing Multiple Pages on One Sheet of Paper ................ 4.15

Printing Posters .......................................................... 4.16

Fitting Your Document to a Selected Paper Size .............. 4.18

Printing a Reduced or Enlarged Document ...................... 4.19

Using Watermarks ...................................................... 4.20

Using an Existing Watermark .................................. 4.20

Creating a Watermark ............................................ 4.21

Editing a Watermark .............................................. 4.22

Deleting a Watermark ............................................ 4.22

About Sharing the Machine on a Network ....................... 4.23

Setting Up a Locally-Shared Machine ............................. 4.24

In Windows 98/Me ................................................. 4.24

In Windows NT 4.0/2000/XP ................................... 4.25

Chapter 5:

COPYING

Loading Paper for Copying ............................................. 5.2

Selecting the Paper Tray ................................................ 5.2

Preparing a Document ................................................... 5.3

Making Copies on the Document Glass ............................. 5.4

Making Copies from the Automatic Document Feeder ......... 5.5

Setting Copy Options ..................................................... 5.7

Darkness ................................................................ 5.7

Original Type .......................................................... 5.7

Reduced/Enlarged Copy ........................................... 5.8

Number of Copies .................................................... 5.9

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Using Special Copy Features ........................................... 5.9

Clone Copying ....................................................... 5.10

Collation Copying .................................................. 5.10

Auto Fit Copying .................................................... 5.11

2 Sides on 1 Page Copying ...................................... 5.11

2 Up or 4 Up Copying ............................................. 5.12

Poster Copying ...................................................... 5.13

Changing the Default Settings ...................................... 5.14

Setting the Time Out Option ......................................... 5.15

Chapter 6:

Chapter 7:

SCANNING

Scanning Basics ............................................................ 6.2

Scanning From the Control Panel to an Application ............ 6.3

Scanning Using the WIA Driver ....................................... 6.4

Scanning to USB Flash Drive .......................................... 6.5

FAXING

Changing the Fax Setup options ...................................... 7.2

Available Fax Setup Options ........................................... 7.3

Loading a Document ..................................................... 7.6

Selecting the Paper Tray ................................................ 7.9

Adjusting the Document Resolution ................................. 7.9

Sending a Fax Automatically ......................................... 7.11

Sending a Fax Manually ............................................... 7.12

Redialing the Last Number ........................................... 7.12

Confirming Transmission .............................................. 7.13

Automatic Redialing .................................................... 7.13

About Receiving Modes ................................................ 7.14

Loading Paper for Receiving Faxes ................................. 7.15

Receiving Automatically in Fax Mode ............................. 7.15

Receiving Manually in Tel Mode ..................................... 7.15

Receiving Automatically in Ans/Fax Mode ....................... 7.16

Receiving Manually Using an Extension Telephone ........... 7.16

Receiving Faxes Using the DRPD Mode ........................... 7.17

Receiving Faxes in the Memory ..................................... 7.18

One-touch Dialing ....................................................... 7.19

Storing a Number for One-touch Dialing ................... 7.19

Sending a Fax using a One-touch Number ................. 7.20

Speed Dialing ............................................................. 7.21

Storing a Number for Speed Dialing ......................... 7.21

Sending a Fax using a Speed Dial Number ................ 7.22

Group Dialing ............................................................. 7.23

Setting a Group Dial Number .................................. 7.23

Editing Group Dial Numbers .................................... 7.24

Sending a Fax Using Group Dialing

(Multi-address Transmission) .................................. 7.25

Searching for a Number in Memory ............................... 7.26

Searching Sequentially through the Memory .............. 7.26

Searching with a Particular First Letter ..................... 7.26

Printing a Phonebook List ............................................. 7.27

Sending Broadcast Faxes ............................................. 7.28

Sending a Delayed Fax ................................................ 7.29

Sending a Priority Fax ................................................. 7.31

Adding Documents To a Scheduled Fax .......................... 7.33

Canceling a Scheduled Fax ........................................... 7.34

Using Secure Receiving Mode ....................................... 7.35

Printing Reports .......................................................... 7.36

Using Advanced Fax Settings ........................................ 7.38

Changing Setting Options ....................................... 7.38

Advanced Fax Setting Options ................................. 7.39

Chapter 8:

Chapter 9:

MAINTENANCE

Clearing the Memory ..................................................... 8.2

Cleaning Your Machine ................................................... 8.3

Cleaning the Outside ................................................ 8.3

Cleaning the Inside .................................................. 8.3

Cleaning the Scan Unit ............................................. 8.5

Maintaining the Toner Cartridge ...................................... 8.6

Redistributing Toner ................................................ 8.7

Replacing the Toner Cartridge ................................... 8.8

Setting the Notify Toner Option ............................... 8.10

Cleaning the Drum ................................................ 8.10

Consumables and Replacement Parts ............................. 8.12

Replacing the ADF Rubber Pad ...................................... 8.13

TROUBLESHOOTING

Clearing Document Jams ................................................ 9.2

Input Misfeed .......................................................... 9.2

Exit Misfeed ............................................................ 9.3

Roller Misfeed ......................................................... 9.4

Clearing Paper Jams ...................................................... 9.5

In Tray 1 ................................................................ 9.5

In Optional Tray 2 ................................................... 9.7

In the Fuser Area or Around the Toner Cartridge .......... 9.8

In the Paper Exit Area .............................................. 9.9

In the Bypass Tray ................................................ 9.11

Tips for Avoiding Paper Jams ................................... 9.12

Clearing LCD Error Messages ........................................ 9.13

Solving Other Problems ............................................... 9.17

Paper Feeding Problems ......................................... 9.17

Printing Problems .................................................. 9.18

Printing Quality Problems ....................................... 9.21

Copying Problems .................................................. 9.26

Scanning Problems ................................................ 9.27

Fax Problems ........................................................ 9.28

Common Linux Problems ........................................ 9.30

Troubleshooting PS Errors

(WorkCentre PE120i Only) ...................................... 9.33

Common Macintosh Problems

(WorkCentre PE120i Only) ...................................... 9.34

Chapter 10:

USING USB FLASH DRIVE

About USB Flash Drives ............................................... 10.2

Installing a USB Flash Drive ......................................... 10.2

Scanning to USB Flash Drive ........................................ 10.3

Scanning With Default Settings ............................... 10.3

Scanning With Your Own Settings ............................ 10.4

Managing the USB Flash Drive ...................................... 10.6

Changing the Default Settings ................................. 10.6

Deleting an Image File ........................................... 10.7

Formatting the USB Flash Drive ............................... 10.8

Viewing the USB Memory Status .............................. 10.9

Printing From the USB Flash Drive ................................ 10.10

Backing Up Data ........................................................ 10.11

Appendix A:

Appendix B:

USING YOUR MACHINE IN LINUX

Getting Started ............................................................. A.2

Installing the MFP Driver ................................................ A.3

System Requirements .............................................. A.3

Installing the MFP Driver .......................................... A.4

Uninstalling the MFP Driver ....................................... A.6

Using the MFP Configurator ............................................ A.7

Opening the MFP Configurator ................................... A.7

Printers Configuration .............................................. A.8

Scanners Configuration ............................................ A.9

MFP Ports Configuration ......................................... A.10

Configuring Printer Properties ....................................... A.11

Printing a Document .................................................... A.12

Printing from Applications ....................................... A.12

Printing Files ......................................................... A.13

Scanning a Document .................................................. A.14

Using the Image Editor .......................................... A.17

USING WINDOWS POSTSCRIPT DRIVER

(WORKCENTRE PE120I ONLY)

Installing PostScript Drivers ........................................... B.2

Installing PostScript Drivers ...................................... B.2

Using PostScript Printer Driver Features ........................... B.4

Accessing Printer Properties ...................................... B.4

Printer Settings ....................................................... B.5

Appendix C:

PRINTING FROM A MACINTOSH

(WORKCENTRE PE120I ONLY)

Installing Software for Macintosh .................................... C.2

Setting Up the Machine .................................................. C.4

For a Network-connected Macintosh ........................... C.4

For a USB-connected Macintosh ................................. C.5

Printing a Document ...................................................... C.6

Canceling a Print Job ................................................ C.7

Using Advanced Printing Features ................................... C.7

Printing Multiple Pages on One Sheet of Paper ............. C.7

Scheduling a Print Job .............................................. C.8

Appendix D:

Appendix E:

INSTALLING MACHINE OPTIONS

Installing Memory DIMM ................................................ D.2

Removing a Memory DIMM ....................................... D.5

Installing an Optional Tray ............................................. D.6

Setting Tray 2 in the Printer Properties ....................... D.8

SPECIFICATIONS

General Specifications ................................................... E.2

Scanner and Copier Specifications ................................... E.3

Printer Specifications ..................................................... E.4

Facsimile Specifications ................................................. E.5

Paper Specifications ...................................................... E.6

Overview ................................................................ E.6

Supported Sizes of Paper .......................................... E.6

Guidelines for Using Paper ........................................ E.7

Paper Specifications ................................................. E.8

Paper Output Capacity ............................................. E.8

Paper Storage Environment ...................................... E.8

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Important Precautions and Safety Information

Safety

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using XEROX materials only.

WARNING: This product must be connected to a protective earthing circuit.

This product

pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

This product

marking label. If you are not sure of the type of power available, consult your local power company.

Do not

persons will step or trip on the cord.

all warnings and instructions marked on, or supplied with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

is equipped with a 3-wire type plug, provided with a protective earthing

should be operated from the type of power source indicated on the

allow anything to rest on the power cord. Do not locate the product where

Use of an extension cord with this product is not recommended or authorized.

properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

Disconnect Device

to the product, disconnect the power cord from the power receptacle.

Your equipment

the machine is not in use. The machine may be left on continuously.

viii

Users should check building codes and insurance requirements if a

for this product is the power cord. To remove all electrical power

is equipped with an energy saving device to conserve power when

Unplug

specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

this product from the wall outlet before cleaning. Always use materials

Do not

cleaning methods.

Never

they were intended. Keep all supplies and materials out of reach of children.

Do not

causing personal injury or serious damage to the product

Slots and Openings

provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Never

dangerous voltage points or short out parts which could result in a fire or electric shock.

Never

so in a Xerox approved maintenance kit.

Never

to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

use aerosol cleaners. Follow the instructions in the User Guide for proper

use supplies or cleaning materials for purposes other than those for which

use this product near water, wet locations, or outdoors.

place this product on an unstable cart, stand or table. The product may fall,

in the cabinet and in the back and sides of the product are

push objects of any kind into the slots of the product as they may touch

spill liquid of any kind on the product.

remove covers or guards that require a tool for removal, unless directed to do

defeat interlock switches. Machines are designed to restrict operator access

Do not

you may be burned.

Quality Standards:

Quality system.

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number:

EUROPE +44 (0) 1707 353434

USA/CANADA 1 800 828 6571

put your hands into the fuser area, located just inside the exit tray area, as

The product is manufactured under a registered ISO9002

Laser Safety Statement

WARNING:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

Ozone Safety

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Xerox dealer.

Power Saver

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the machine does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any machine or service.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

Product Recycling and Disposal

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit

www.xerox/com/environment

If you are managing the disposal of your Xerox product, please note that the product contains Lead, and other materials whose disposal may be regulated due to environmental considerations. The presence of Lead is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org

Radio Frequency Emissions

FCC PART 15 Information to the User

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or experienced radio TV technician for help.

Caution:

responsible for compliance could void the user's authority to operate the equipment.

Change or modifications not expressly approved by the manufacturer

Canadian ICES-003 Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Regulations - Europe Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria Germany Luxembourg Sweden

Belgium Greece Netherlands Switzerland

Denmark Iceland Norway United Kingdom

France Ireland Portugal Finland

Italy Spain Czech Republic Poland

Bulgaria Romania

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.

NOTE:

signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Although this product can use either loop disconnect (pulse) or DTMF (tone)

xii

Regulations - USA Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine refer to page

Data Coupler Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.

WARNING:Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage Telephone Company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

xiii

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

Regulations - Canada

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

The REN value may be found on the label located on the rear of the equipment.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution:

contact the appropriate electric inspection authority or electrician, as appropriate.

Users should not attempt to make such connections themselves, but should

xiv

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995:

EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996:

member states related to electromagnetic compatibility.

March 9, 1999

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards can be obtained from your Xerox representative or by contacting:

WARNING:In order to allow this equipment to operate in proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING:Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Council Directive 73/23/EEC amended by Council Directive 93/68/

Council Directive 89/336/EEC, approximation of the laws of the

Council Directive 99/5/EC, on radio equipment and

EMO

xvi

INTRODUCTION

Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!

This chapter includes:

• Special Features

• Understanding Component Locations

Special Features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

• Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).

Handle paper flexibly

•

Bypass tray

transparencies, custom-sized materials, postcards, and heavy paper. The of standard paper.

•The

Create professional documents

•Print

Standard 250-sheet input tray

250-sheet input tray

paper.

Watermarks

with words, such as “Confidential.” See page 4.20.

Posters

document are magnified and printed across the sheet of paper and taped together to form a poster. See page 4.16.

supports letterhead, envelopes, labels,

. The text and pictures of each page of your

1200 dpi [Best]

Bypass tray

(Tray2) supports A4/letter-sized

. You can customize your documents

can support up to 50 sheets

. See page 4.8.

(Tray1) and

optional

1.2

Introduction

Save time and money

• This machine automatically substantially reducing power consumption when not printing.

• This machine meets efficiency.

Energy Star

conserves electricity

guidelines for energy

Expand the machine capacity

• This machine has 32 MB of memory which can be expanded to 160 MB.

• You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.

• The WorkCentre PE120i comes with a built-in

Emulation

•A

Network interface

WorkCentre PE120i comes with a built-in network interface, 10/100 Base TX.

* PostScript 3 Emulation

* 136 PS3 fonts

Contains UFST and MicroType from Agfa Monotype Corporation.

enables network printing. The

PostScript 3

Print in various environments

• You can print in

• Your machine is compatible with various

• Your machine is compatible with various (WorkCentre PE120i only).

• Your machine comes with both the interface. The Parallel interface is available depending on your country.

• You can also use a PE120i comes with a built-in network interface, 10/100 Base TX.

Windows 98/Me/NT 4.0/2000/XP

Linux

Macintosh

USB

and

Parallel

Network interface

. The WorkCentre

Introduction

1.3

Use a USB flash drive

If you have a USB flash drive, you can use it in various ways with your machine.

• You can scan documents and save them on the USB flash drive.

• You can directly print data stored on the USB flash drive.

• You can manage the USB flash drive.

• You can back up data and restore backup files to the machine’s memory.

Machine Features

The table below lists a general overview of features supported by your machine.

(S: Standard)

Features PE120 PE120i

IEEE 1284 Parallel S S

USB 2.0 S S

PostScript Emulation - S

Network Interface (Ethernet 10/100 Base TX)

-S

1.4

Introduction

Understanding Component Locations

These are the main components of your machine:

Front View

USB Flash Drive Port

Automatic

Document Feeder

Document Guides

Document Cover

Document Input Tray

Document Output Tray

Document Glass

Control Panel

(See page 1.7.)

Front Output Tray (Face Down)

Front Door

Paper Output Extension

Paper Tray (Tray 1)

Bypass Tray

Optional Paper Tray (Tray 2)

The figure above shows an WorkCentre PE120i.

Toner

Cartridge

Paper Level Indicator

Introduction

1.5

Rear Door

Rear View

Control Board Cover

Rear Output Slot

(Face Up)

Power Switch

AC Power Cord

Connector

Line Jack

EXT Jack

If your country has a different telephone connection system, this socket may be blocked.

Tray 2 Cable Connector

The figure above shows an WorkCentre PE120i.

Network Port

(WorkCentre PE120i Only)

Parallel Connector

USB Connector

1.6

Introduction

Control Panel Functions

WorkCentre PE120/120i

Allows you to store frequently-dialed fax numbers and dial them with the touch of a few

S C A N

buttons.

Allows you to shift the one-touch buttons to the numbers 21 through 40.

Allows you to access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Xerox software (ControlCentre) provided with this machine. Also allows you to scan and save documents in a USB flash drive, and manage it when it is inserted into the USB port of your machine. See Chapter 10, Installing a USB Flash Drive.

C O P Y

Adjusts the density of the documents for the current copy job.

Selects the document type for the current copy job.

Selects the number of copies.

Allows you to use special copy features, such as Clone, Collation, Auto Fit, 2 Sides on 1 page, 2/4 Up (multiple pages on a sheet), and Poster copying.

Makes a copy smaller or larger than the original.

Displays the current status and prompts during an operation.

Turns on when the toner cartridge is empty.

Uses to scroll through the available options for the selected menu item.

Introduction

1.7

Confirms the selection on the display.

Enters Menu mode and scrolls through the menus available.

Sends you back to the upper menu level.

A X

Stops an operation at any time. In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Starts a job.

Dials a number or enters alphanumeric characters.

Adjusts the resolution of the documents for the current fax job.

Allows you to send a fax to multiple destinations.

Allows you to store frequently-dialed fax numbers as one or two-digit speed dial or

group dial numbers for automatic dialing and edit the stored numbers. Also allows you to print a Phonebook list.

1.8

Introduction

S A V E

In Standby mode, redials the last number or in Edit mode, inserts a pause into a fax number.

Engages the telephone line.

Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine.

Allows you to save on toner by using less toner to print a document.

Allows you to save on call costs by sending a fax at a preset toll-saving time. Using this feature, you can take advantage of lower long distance rates at night, for example.

GETTING STARTED

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

• Setting Up Your Machine

Unpacking Installing the Toner Cartridge Loading Paper Connecting Telephone Line Turning the Machine On

• Setting Up the Machine System

Changing the Display Language Setting the Machine ID Setting the Time and Date Setting the Paper Size and Type Setting Sounds Using the Save Modes

• Installing Xerox Drivers

Installing Xerox drivers in Windows Using ControlCentre

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:

2.2

Getting Started

OTES

• The appearance of the power cord and the telephone line cord may differ depending on your country’s specifications.

• The CD-ROMs contains the Xerox printer driver, Scan drivers, ControlCentre, the User’s Guide, and the Adobe Acrobat Reader program.

• For the WorkCentre PE120i, the PS Driver CD-ROM is supplied with your machine.

• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gauge.

• Power cord must be plugged into a grounded power socket.

Remove the packing tape from the front, back, and sides of the machine.

Tap e

Gently pull the scan lock label until it comes away from the machine. This will pull the scanner locking switch into the FORWARD (Unlocked) position automatically.

Scan Lock Label

OTE

: When you are moving the machine or do not intend to use it for a long period of time, move the scanner locking switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

Getting Started

2.3

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray

can be removed)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

2.4

Getting Started

+ 253 hidden pages

XEROX Travel Scanner 100 User Manual [en, en]

CONTENTS

INTRODUCTION

Special Features

Understanding Component Locations

Front View

Rear View

Control Panel Functions

GETTING STARTED

Unpacking

Selecting a Location