XEROX Travel Scanner 100 User Manual [en, en]

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User

Guide

About the User’s Guide

This Laser MFP User’s Guide

machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents, and printing documents stored on the USB flash drive.

provides information you need for setting up your

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any changes, direct or indirect, arising from or related to use of this manual.

• PE120, PE120i and Xerox logo are trademarks of Xerox Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Microsoft, Windows, Windows 98, Window Me, Windows 2000, Windows NT

4.0, and Windows XP are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Agfa division of Bayer Corp.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features ........................................................... 1.2

Understanding Component Locations ............................... 1.5

Front View .............................................................. 1.5

Rear View ............................................................... 1.6

Control Panel Functions ............................................ 1.7

GETTING STARTED

Unpacking .................................................................... 2.2

Selecting a Location ................................................. 2.4

Installing the Toner Cartridge ......................................... 2.5

Loading Paper .............................................................. 2.7

Connecting Telephone Line ........................................... 2.11

Connecting a Printer Cable ........................................... 2.12

For Local Printing .................................................. 2.12

For Network Printing (WorkCentre PE120i only) ......... 2.14

Turning the Machine On ............................................... 2.14

Changing the Display Language .................................... 2.16

Setting the Machine ID ................................................ 2.16

Entering Characters Using the Number Keypad .......... 2.17

Setting the Time and Date ........................................... 2.20

Changing the Clock Mode ....................................... 2.21

Setting the Paper Size and Type ................................... 2.21

Setting Sounds ........................................................... 2.22

Speaker, Ringer, Key Sound, and Alarm Sound .......... 2.23

Speaker Volume .................................................... 2.23

Setting the Dial Mode ............................................. 2.24

Using the Save Modes ................................................. 2.24

Toner Save Mode .................................................. 2.24

Toll Save Mode ...................................................... 2.25

Power Save Mode .................................................. 2.26

Scan Lamp Save Mode ........................................... 2.26

Xerox Driver CD contains: ...................................... 2.28

Xerox Postscript Driver CD contains: ........................ 2.28

Installing Xerox drivers in Windows ............................... 2.29

System Requirements ............................................ 2.29

Installing Xerox Drivers in Microsoft Windows XP

or Windows 2000 using the USB port ....................... 2.29

Installing Xerox Drivers in Microsoft Windows XP,

2000 or Windows 98/ME using the Parallel port ......... 2.31

Installing Xerox Drivers in Microsoft Windows 98

or Windows Millennium using the USB port ............... 2.32

Printer Driver Features ........................................... 2.36

Using ControlCentre .................................................... 2.37

Chapter 3:

PAPER HANDLING

Selecting Print Materials ................................................. 3.2

Paper Type, Input Sources, and Capacities .................. 3.2

Guidelines for Paper and Special Materials .................. 3.3

Loading Paper .............................................................. 3.4

In the Standard Tray ............................................... 3.4

In the Bypass Tray .................................................. 3.6

Using the Manual Feed Mode ..................................... 3.8

Selecting an Output Location ........................................ 3.10

Printing to the Front Output Tray (Face down) ........... 3.10

Printing to the Rear Output Slot (Face up) ................ 3.11

Chapter 4:

PRINTING TASKS

Printing a Document in Windows ..................................... 4.2

Canceling a Print Job ................................................ 4.3

Printer Settings ............................................................ 4.4

Layout tab .............................................................. 4.5

Paper Tab ............................................................... 4.6

Image Options Tab .................................................. 4.8

Output Options Tab ............................................... 4.11

Watermark Tab ..................................................... 4.12

About Tab ............................................................ 4.13

Printer Configuration Tab ........................................ 4.13

Using a Favorite Setting ......................................... 4.13

Using Help ............................................................ 4.14

Printing Multiple Pages on One Sheet of Paper ................ 4.15

Printing Posters .......................................................... 4.16

Fitting Your Document to a Selected Paper Size .............. 4.18

Printing a Reduced or Enlarged Document ...................... 4.19

Using Watermarks ...................................................... 4.20

Using an Existing Watermark .................................. 4.20

Creating a Watermark ............................................ 4.21

Editing a Watermark .............................................. 4.22

Deleting a Watermark ............................................ 4.22

About Sharing the Machine on a Network ....................... 4.23

Setting Up a Locally-Shared Machine ............................. 4.24

In Windows 98/Me ................................................. 4.24

In Windows NT 4.0/2000/XP ................................... 4.25

Chapter 5:

COPYING

Loading Paper for Copying ............................................. 5.2

Selecting the Paper Tray ................................................ 5.2

Preparing a Document ................................................... 5.3

Making Copies on the Document Glass ............................. 5.4

Making Copies from the Automatic Document Feeder ......... 5.5

Setting Copy Options ..................................................... 5.7

Darkness ................................................................ 5.7

Original Type .......................................................... 5.7

Reduced/Enlarged Copy ........................................... 5.8

Number of Copies .................................................... 5.9

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Using Special Copy Features ........................................... 5.9

Clone Copying ....................................................... 5.10

Collation Copying .................................................. 5.10

Auto Fit Copying .................................................... 5.11

2 Sides on 1 Page Copying ...................................... 5.11

2 Up or 4 Up Copying ............................................. 5.12

Poster Copying ...................................................... 5.13

Changing the Default Settings ...................................... 5.14

Setting the Time Out Option ......................................... 5.15

Chapter 6:

Chapter 7:

SCANNING

Scanning Basics ............................................................ 6.2

Scanning From the Control Panel to an Application ............ 6.3

Scanning Using the WIA Driver ....................................... 6.4

Scanning to USB Flash Drive .......................................... 6.5

FAXING

Changing the Fax Setup options ...................................... 7.2

Available Fax Setup Options ........................................... 7.3

Loading a Document ..................................................... 7.6

Selecting the Paper Tray ................................................ 7.9

Adjusting the Document Resolution ................................. 7.9

Sending a Fax Automatically ......................................... 7.11

Sending a Fax Manually ............................................... 7.12

Redialing the Last Number ........................................... 7.12

Confirming Transmission .............................................. 7.13

Automatic Redialing .................................................... 7.13

About Receiving Modes ................................................ 7.14

Loading Paper for Receiving Faxes ................................. 7.15

Receiving Automatically in Fax Mode ............................. 7.15

Receiving Manually in Tel Mode ..................................... 7.15

Receiving Automatically in Ans/Fax Mode ....................... 7.16

Receiving Manually Using an Extension Telephone ........... 7.16

Receiving Faxes Using the DRPD Mode ........................... 7.17

Receiving Faxes in the Memory ..................................... 7.18

One-touch Dialing ....................................................... 7.19

Storing a Number for One-touch Dialing ................... 7.19

Sending a Fax using a One-touch Number ................. 7.20

Speed Dialing ............................................................. 7.21

Storing a Number for Speed Dialing ......................... 7.21

Sending a Fax using a Speed Dial Number ................ 7.22

Group Dialing ............................................................. 7.23

Setting a Group Dial Number .................................. 7.23

Editing Group Dial Numbers .................................... 7.24

Sending a Fax Using Group Dialing

(Multi-address Transmission) .................................. 7.25

Searching for a Number in Memory ............................... 7.26

Searching Sequentially through the Memory .............. 7.26

Searching with a Particular First Letter ..................... 7.26

Printing a Phonebook List ............................................. 7.27

Sending Broadcast Faxes ............................................. 7.28

Sending a Delayed Fax ................................................ 7.29

Sending a Priority Fax ................................................. 7.31

Adding Documents To a Scheduled Fax .......................... 7.33

Canceling a Scheduled Fax ........................................... 7.34

Using Secure Receiving Mode ....................................... 7.35

Printing Reports .......................................................... 7.36

Using Advanced Fax Settings ........................................ 7.38

Changing Setting Options ....................................... 7.38

Advanced Fax Setting Options ................................. 7.39

Chapter 8:

Chapter 9:

MAINTENANCE

Clearing the Memory ..................................................... 8.2

Cleaning Your Machine ................................................... 8.3

Cleaning the Outside ................................................ 8.3

Cleaning the Inside .................................................. 8.3

Cleaning the Scan Unit ............................................. 8.5

Maintaining the Toner Cartridge ...................................... 8.6

Redistributing Toner ................................................ 8.7

Replacing the Toner Cartridge ................................... 8.8

Setting the Notify Toner Option ............................... 8.10

Cleaning the Drum ................................................ 8.10

Consumables and Replacement Parts ............................. 8.12

Replacing the ADF Rubber Pad ...................................... 8.13

TROUBLESHOOTING

Clearing Document Jams ................................................ 9.2

Input Misfeed .......................................................... 9.2

Exit Misfeed ............................................................ 9.3

Roller Misfeed ......................................................... 9.4

Clearing Paper Jams ...................................................... 9.5

In Tray 1 ................................................................ 9.5

In Optional Tray 2 ................................................... 9.7

In the Fuser Area or Around the Toner Cartridge .......... 9.8

In the Paper Exit Area .............................................. 9.9

In the Bypass Tray ................................................ 9.11

Tips for Avoiding Paper Jams ................................... 9.12

Clearing LCD Error Messages ........................................ 9.13

Solving Other Problems ............................................... 9.17

Paper Feeding Problems ......................................... 9.17

Printing Problems .................................................. 9.18

Printing Quality Problems ....................................... 9.21

Copying Problems .................................................. 9.26

Scanning Problems ................................................ 9.27

Fax Problems ........................................................ 9.28

Common Linux Problems ........................................ 9.30

Troubleshooting PS Errors

(WorkCentre PE120i Only) ...................................... 9.33

Common Macintosh Problems

(WorkCentre PE120i Only) ...................................... 9.34

Chapter 10:

USING USB FLASH DRIVE

About USB Flash Drives ............................................... 10.2

Installing a USB Flash Drive ......................................... 10.2

Scanning to USB Flash Drive ........................................ 10.3

Scanning With Default Settings ............................... 10.3

Scanning With Your Own Settings ............................ 10.4

Managing the USB Flash Drive ...................................... 10.6

Changing the Default Settings ................................. 10.6

Deleting an Image File ........................................... 10.7

Formatting the USB Flash Drive ............................... 10.8

Viewing the USB Memory Status .............................. 10.9

Printing From the USB Flash Drive ................................ 10.10

Backing Up Data ........................................................ 10.11

Appendix A:

Appendix B:

USING YOUR MACHINE IN LINUX

Getting Started ............................................................. A.2

Installing the MFP Driver ................................................ A.3

System Requirements .............................................. A.3

Installing the MFP Driver .......................................... A.4

Uninstalling the MFP Driver ....................................... A.6

Using the MFP Configurator ............................................ A.7

Opening the MFP Configurator ................................... A.7

Printers Configuration .............................................. A.8

Scanners Configuration ............................................ A.9

MFP Ports Configuration ......................................... A.10

Configuring Printer Properties ....................................... A.11

Printing a Document .................................................... A.12

Printing from Applications ....................................... A.12

Printing Files ......................................................... A.13

Scanning a Document .................................................. A.14

Using the Image Editor .......................................... A.17

USING WINDOWS POSTSCRIPT DRIVER

(WORKCENTRE PE120I ONLY)

Installing PostScript Drivers ........................................... B.2

Installing PostScript Drivers ...................................... B.2

Using PostScript Printer Driver Features ........................... B.4

Accessing Printer Properties ...................................... B.4

Printer Settings ....................................................... B.5

Appendix C:

PRINTING FROM A MACINTOSH

(WORKCENTRE PE120I ONLY)

Installing Software for Macintosh .................................... C.2

Setting Up the Machine .................................................. C.4

For a Network-connected Macintosh ........................... C.4

For a USB-connected Macintosh ................................. C.5

Printing a Document ...................................................... C.6

Canceling a Print Job ................................................ C.7

Using Advanced Printing Features ................................... C.7

Printing Multiple Pages on One Sheet of Paper ............. C.7

Scheduling a Print Job .............................................. C.8

Appendix D:

Appendix E:

INSTALLING MACHINE OPTIONS

Installing Memory DIMM ................................................ D.2

Removing a Memory DIMM ....................................... D.5

Installing an Optional Tray ............................................. D.6

Setting Tray 2 in the Printer Properties ....................... D.8

SPECIFICATIONS

General Specifications ................................................... E.2

Scanner and Copier Specifications ................................... E.3

Printer Specifications ..................................................... E.4

Facsimile Specifications ................................................. E.5

Paper Specifications ...................................................... E.6

Overview ................................................................ E.6

Supported Sizes of Paper .......................................... E.6

Guidelines for Using Paper ........................................ E.7

Paper Specifications ................................................. E.8

Paper Output Capacity ............................................. E.8

Paper Storage Environment ...................................... E.8

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Important Precautions and Safety Information

Safety

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using XEROX materials only.

WARNING: This product must be connected to a protective earthing circuit.

This product

pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

This product

marking label. If you are not sure of the type of power available, consult your local power company.

Do not

persons will step or trip on the cord.

all warnings and instructions marked on, or supplied with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

is equipped with a 3-wire type plug, provided with a protective earthing

should be operated from the type of power source indicated on the

allow anything to rest on the power cord. Do not locate the product where

Use of an extension cord with this product is not recommended or authorized.

properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

Disconnect Device

to the product, disconnect the power cord from the power receptacle.

Your equipment

the machine is not in use. The machine may be left on continuously.

viii

Users should check building codes and insurance requirements if a

for this product is the power cord. To remove all electrical power

is equipped with an energy saving device to conserve power when

Unplug

specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

this product from the wall outlet before cleaning. Always use materials

Do not

cleaning methods.

Never

they were intended. Keep all supplies and materials out of reach of children.

Do not

causing personal injury or serious damage to the product

Slots and Openings

provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Never

dangerous voltage points or short out parts which could result in a fire or electric shock.

Never

so in a Xerox approved maintenance kit.

Never

to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

use aerosol cleaners. Follow the instructions in the User Guide for proper

use supplies or cleaning materials for purposes other than those for which

use this product near water, wet locations, or outdoors.

place this product on an unstable cart, stand or table. The product may fall,

in the cabinet and in the back and sides of the product are

push objects of any kind into the slots of the product as they may touch

spill liquid of any kind on the product.

remove covers or guards that require a tool for removal, unless directed to do

defeat interlock switches. Machines are designed to restrict operator access

Do not

you may be burned.

Quality Standards:

Quality system.

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number:

EUROPE +44 (0) 1707 353434

USA/CANADA 1 800 828 6571

put your hands into the fuser area, located just inside the exit tray area, as

The product is manufactured under a registered ISO9002

Laser Safety Statement

WARNING:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

Ozone Safety

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Xerox dealer.

Power Saver

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the machine does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any machine or service.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

Product Recycling and Disposal

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit

www.xerox/com/environment

If you are managing the disposal of your Xerox product, please note that the product contains Lead, and other materials whose disposal may be regulated due to environmental considerations. The presence of Lead is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org

Radio Frequency Emissions

FCC PART 15 Information to the User

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or experienced radio TV technician for help.

Caution:

responsible for compliance could void the user's authority to operate the equipment.

Change or modifications not expressly approved by the manufacturer

Canadian ICES-003 Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Regulations - Europe Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria Germany Luxembourg Sweden

Belgium Greece Netherlands Switzerland

Denmark Iceland Norway United Kingdom

France Ireland Portugal Finland

Italy Spain Czech Republic Poland

Bulgaria Romania

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.

NOTE:

signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Although this product can use either loop disconnect (pulse) or DTMF (tone)

xii

Regulations - USA Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine refer to page

Data Coupler Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.

WARNING:Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage Telephone Company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

xiii

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

Regulations - Canada

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

The REN value may be found on the label located on the rear of the equipment.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution:

contact the appropriate electric inspection authority or electrician, as appropriate.

Users should not attempt to make such connections themselves, but should

xiv

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995:

EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996:

member states related to electromagnetic compatibility.

March 9, 1999

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards can be obtained from your Xerox representative or by contacting:

WARNING:In order to allow this equipment to operate in proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING:Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Council Directive 73/23/EEC amended by Council Directive 93/68/

Council Directive 89/336/EEC, approximation of the laws of the

Council Directive 99/5/EC, on radio equipment and

EMO

xvi

INTRODUCTION

Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!

This chapter includes:

• Special Features

• Understanding Component Locations

Special Features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

• Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).

Handle paper flexibly

•

Bypass tray

transparencies, custom-sized materials, postcards, and heavy paper. The of standard paper.

•The

Create professional documents

•Print

Standard 250-sheet input tray

250-sheet input tray

paper.

Watermarks

with words, such as “Confidential.” See page 4.20.

Posters

document are magnified and printed across the sheet of paper and taped together to form a poster. See page 4.16.

supports letterhead, envelopes, labels,

. The text and pictures of each page of your

1200 dpi [Best]

Bypass tray

(Tray2) supports A4/letter-sized

. You can customize your documents

can support up to 50 sheets

. See page 4.8.

(Tray1) and

optional

1.2

Introduction

Save time and money

• This machine automatically substantially reducing power consumption when not printing.

• This machine meets efficiency.

Energy Star

conserves electricity

guidelines for energy

Expand the machine capacity

• This machine has 32 MB of memory which can be expanded to 160 MB.

• You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.

• The WorkCentre PE120i comes with a built-in

Emulation

•A

Network interface

WorkCentre PE120i comes with a built-in network interface, 10/100 Base TX.

* PostScript 3 Emulation

* 136 PS3 fonts

Contains UFST and MicroType from Agfa Monotype Corporation.

enables network printing. The

PostScript 3

Print in various environments

• You can print in

• Your machine is compatible with various

• Your machine is compatible with various (WorkCentre PE120i only).

• Your machine comes with both the interface. The Parallel interface is available depending on your country.

• You can also use a PE120i comes with a built-in network interface, 10/100 Base TX.

Windows 98/Me/NT 4.0/2000/XP

Linux

Macintosh

USB

and

Parallel

Network interface

. The WorkCentre

Introduction

1.3

Use a USB flash drive

If you have a USB flash drive, you can use it in various ways with your machine.

• You can scan documents and save them on the USB flash drive.

• You can directly print data stored on the USB flash drive.

• You can manage the USB flash drive.

• You can back up data and restore backup files to the machine’s memory.

Machine Features

The table below lists a general overview of features supported by your machine.

(S: Standard)

Features PE120 PE120i

IEEE 1284 Parallel S S

USB 2.0 S S

PostScript Emulation - S

Network Interface (Ethernet 10/100 Base TX)

-S

1.4

Introduction

Understanding Component Locations

These are the main components of your machine:

Front View

USB Flash Drive Port

Automatic

Document Feeder

Document Guides

Document Cover

Document Input Tray

Document Output Tray

Document Glass

Control Panel

(See page 1.7.)

Front Output Tray (Face Down)

Front Door

Paper Output Extension

Paper Tray (Tray 1)

Bypass Tray

Optional Paper Tray (Tray 2)

The figure above shows an WorkCentre PE120i.

Toner

Cartridge

Paper Level Indicator

Introduction

1.5

Rear Door

Rear View

Control Board Cover

Rear Output Slot

(Face Up)

Power Switch

AC Power Cord

Connector

Line Jack

EXT Jack

If your country has a different telephone connection system, this socket may be blocked.

Tray 2 Cable Connector

The figure above shows an WorkCentre PE120i.

Network Port

(WorkCentre PE120i Only)

Parallel Connector

USB Connector

1.6

Introduction

Control Panel Functions

WorkCentre PE120/120i

Allows you to store frequently-dialed fax numbers and dial them with the touch of a few

S C A N

buttons.

Allows you to shift the one-touch buttons to the numbers 21 through 40.

Allows you to access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Xerox software (ControlCentre) provided with this machine. Also allows you to scan and save documents in a USB flash drive, and manage it when it is inserted into the USB port of your machine. See Chapter 10, Installing a USB Flash Drive.

C O P Y

Adjusts the density of the documents for the current copy job.

Selects the document type for the current copy job.

Selects the number of copies.

Allows you to use special copy features, such as Clone, Collation, Auto Fit, 2 Sides on 1 page, 2/4 Up (multiple pages on a sheet), and Poster copying.

Makes a copy smaller or larger than the original.

Displays the current status and prompts during an operation.

Turns on when the toner cartridge is empty.

Uses to scroll through the available options for the selected menu item.

Introduction

1.7

Confirms the selection on the display.

Enters Menu mode and scrolls through the menus available.

Sends you back to the upper menu level.

A X

Stops an operation at any time. In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Starts a job.

Dials a number or enters alphanumeric characters.

Adjusts the resolution of the documents for the current fax job.

Allows you to send a fax to multiple destinations.

Allows you to store frequently-dialed fax numbers as one or two-digit speed dial or

group dial numbers for automatic dialing and edit the stored numbers. Also allows you to print a Phonebook list.

1.8

Introduction

S A V E

In Standby mode, redials the last number or in Edit mode, inserts a pause into a fax number.

Engages the telephone line.

Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine.

Allows you to save on toner by using less toner to print a document.

Allows you to save on call costs by sending a fax at a preset toll-saving time. Using this feature, you can take advantage of lower long distance rates at night, for example.

GETTING STARTED

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

• Setting Up Your Machine

Unpacking Installing the Toner Cartridge Loading Paper Connecting Telephone Line Turning the Machine On

• Setting Up the Machine System

Changing the Display Language Setting the Machine ID Setting the Time and Date Setting the Paper Size and Type Setting Sounds Using the Save Modes

• Installing Xerox Drivers

Installing Xerox drivers in Windows Using ControlCentre

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:

2.2

Getting Started

OTES

• The appearance of the power cord and the telephone line cord may differ depending on your country’s specifications.

• The CD-ROMs contains the Xerox printer driver, Scan drivers, ControlCentre, the User’s Guide, and the Adobe Acrobat Reader program.

• For the WorkCentre PE120i, the PS Driver CD-ROM is supplied with your machine.

• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gauge.

• Power cord must be plugged into a grounded power socket.

Remove the packing tape from the front, back, and sides of the machine.

Tap e

Gently pull the scan lock label until it comes away from the machine. This will pull the scanner locking switch into the FORWARD (Unlocked) position automatically.

Scan Lock Label

OTE

: When you are moving the machine or do not intend to use it for a long period of time, move the scanner locking switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

Getting Started

2.3

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray

can be removed)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

2.4

Getting Started

Installing the Toner Cartridge

Open the front door.

Remove the starter toner cartridge from its bag. Gently shake the cartridge 5 or 6 times to distribute the toner.

Thoroughly shaking the cartridge will assure maximum copies per cartridge.

OTE

: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

AUTIONS

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

Getting Started

2.5

Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely.

Groove

Tab

Close the front door. Make sure that the door is securely closed.

2.6

Getting Started

OTE

: When printing text at 5% coverage, you can expect a toner cartridge life of approximately 3,500 for the Standard-Capacity Print Cartridge and 5,000 for the High-Capacity print Cartridge. (3,500 pages for the toner cartridge that is shipped with the machine.)

Loading Paper

The paper tray can hold a maximum of 250 sheets of 20 lb (75 g/m

To load a stack of Letter-sized paper:

adjust the paper guides. For details, see page 2.9.

) plain paper.

Pull open the paper tray and remove it from the machine.

OTE

: If you want to load a different sized paper, you need to

Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.

Insert the paper stack into the paper tray

be printed on facing down

with the side to

Getting Started

2.7

Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

2.8

Getting Started

OTE

: After you load paper, you need to set up your machine for the paper type and size you loaded. See page 2.21 for copying and faxing, or page 4.6 for PC-printing. The settings made from the printer driver override the settings on the control panel.

Changing the Size of the Paper in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.

After inserting paper into the tray, squeeze the length guide and slide it until it lightly touches the end of the paper stack.

For paper smaller than Letter size, adjust the front paper length guide so that it lightly touches the paper stack.

Getting Started

2.9

Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

2.10

Getting Started

Connecting Telephone Line

Plug one end of the supplied telephone line cord into the jack on the machine and the other end into the wall jack.

To the wall jack

If you want to use your machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.

Plug your phone or answering machine cord into the as shown below.

EXT

LINE

jack,

To a phone or answering machine

Getting Started

2.11

Connecting a Printer Cable

For Local Printing

To print from your computer in a local environment, you need to connect your machine to a computer with either a Universal Serial Bus (USB) cable or a parallel cable.

OTE

: You only need to connect one of the cables mentioned above. Do not use the parallel and the USB cables at the same time.

Using a USB Cable

OTE

: If you are using a USB cable, you must be running Windows 98/Me/2000/XP, or Machintosh with OS 10.1~10.3 (WorkCentre PE120i only).

Make sure that both the machine and the computer are turned off.

Connect a USB cable to the USB connector on your machine.

Connect the other end of the cable to the USB port on your computer.

2.12

Getting Started

Using a Parallel Cable

OTE

: Connecting the machine to the parallel port of the computer requires a certified parallel cable. You need to buy an IEEE-1284 compliant parallel cable that is 3 m or less in length.

Make sure that both the machine and the computer are turned off.

Connect the parallel cable to the parallel connector on your machine.

Push the metal clips down to fit inside the notches on the cable plug.

Connect the other end of the cable to the parallel interface port on your computer, and tighten the screws.

Getting Started

2.13

For Network Printing

You can attach your machine to a network using an Ethernet cable (UTP cable with RJ.45 connector).

The WorkCentre PE120i has a built-in network interface card.

Make sure that both the machine and the computer are turned off.

Plug one end of the Ethernet cable into the Ethernet network port on your machine.

(WorkCentre PE120i only)

Plug the other end of the cable into a network LAN connection.

OTE

: After connecting the machine, you need to configure the network parameters on the control panel. See

Administration Guide

System

Turning the Machine On

Plug one end of the supplied three-pronged electrical cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

2.14

Getting Started

Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on.

To the AC wall jack

To view your display text in another language, see page 2.16.

AUTIONS

• The fuser area inside the rear door of your machine becomes

very hot when in use. Take care not to burn your fingers when you access this area.

• Do not disassemble the machine with power on. If you do, you

may receive an electric shock.

Getting Started

2.15

Setting Up the Machine System

Changing the Display Language

To change the language that displays on the control panel, follow these steps:

Press

until “Machine Setup” appears on the top line

of the display.

When “Language” appears on the bottom line of the display, press

Enter

The current setting appears on the bottom line of the display.

Press the scroll button (W or X) until the language you want appears on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Stop/Clear

Setting the Machine ID

In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine.

Press

until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine ID,” displays on the bottom line.

2.16

Getting Started

Press

Enter

. The display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax number using the number keypad.

OTE

: If you make a mistake while entering numbers, press the

button to delete the last digit.

Press

Enter

when the number on the display is correct. The display asks you to enter an ID.

Enter your name or the company name using the number keypad.

You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the button.

For details on how to use the number keypad to enter alphanumeric characters, see “Entering Characters Using the Number Keypad” on page 2.17.

If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the

If you want to insert a space in the name, you can also use the

button to move the cursor to skip the position.

button, and enter the next digit.

Press

Enter

when the name on the display is correct.

To return to Standby mode, press

Stop/Clear

Entering Characters Using the Number Keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

Getting Started

2.17

When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter press

, labeled with “MNO.”

Each time you press shows a different letter,

N, O

, and finally 6.

You can enter special characters, such as space, plus sign, and etc.. For details, see “Keypad Letters and Numbers” on page 2.19.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing

When you finish entering letters, press

, the display

button and then press the button

twice.

Enter

2.18

Getting Started

Keypad Letters and Numbers

Key Assigned numbers, letters, or characters

1 1 Space

2 A B C 2

3 D E F 3

4 G H I 4

5 J K L 5

6 M N O 6

7 P Q R S 7

8 T U V 8

9 W X Y Z 9

0 + - , . ‘ / * # & 0

Changing Numbers or Names

If you make a mistake while entering a number or name, press the

button to delete the last digit or character. Then enter the

correct number or character.

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch or speed dial numbers.

To insert a pause, press while entering the telephone number. A “ display at the corresponding location.

Redial/Pause

at the appropriate place

−

” appears on the

Getting Started

2.19

Setting the Time and Date

The current time and date are shown on the display when your machine is on and ready to work. All of your faxes will have the time and date printed on them.

OTE

: If power to the machine is cut off, you may need to reset

the correct time and date once the power has been restored.

Press

until “Machine Setup” appears on the top line of the display.

Press the scroll button (W or X) to display “Date & Time” on the bottom line and press

Enter the correct time and date using the number keypad.

Month = 01 ~ 12 Day = 01 ~ 31 Year = requires four digits Hour = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) Minute = 00 ~ 59

Enter

2.20

Getting Started

OTE

: The date format may differ from country to country.

You can also use the scroll button (W or X) to move the cursor under the digit you want to correct and enter a new number.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 2.21.

Press

Enter

when the time and date on the display is correct.

When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number.

Changing the Clock Mode

You can set your machine to display the current time using either a 12-hour or 24-hour format.

Press

until “Machine Setup” appears on the top line of the display.

Press the scroll button (W or X) until you see “Clock Mode”

Enter

on the bottom line and press

The clock mode currently set for the machine displays.

Press the scroll button (W or X) to select the other mode

Enter

and then press

to save the selection.

To return to Standby mode, press

Stop/Clear

Setting the Paper Size and Type

After loading paper in the paper tray, the standard Tray1, Bypass tray, or optional Tray2, you need to set the paper size and type using the control panel buttons. These settings will apply to copy and fax modes. For PC-printing, you need to select the paper size and type in the application program you use on your PC.

Press

The display shows “Paper Setting” on the top line of the display.

Press the scroll button (W or X) to display “Paper Size” on the bottom line and press

Enter

to access the menu item.

The first item, “Tray Paper,” displays on the bottom line.

Getting Started

2.21

If the optional Tray 2 is installed, “Tray1 Size” displays on the bottom line.

If ther is no optional Tray 2 installed, press

If the optional second tray is installed, use the scroll button (

or X) to select the paper tray you want to use and press

Enter

Use the scroll button (W or X) to select the correct paper size and press

Press

Exit

Press the X button to scroll to “Paper Type” and press

Enter

to access the menu item.

Use the scroll button (W or X) to find the paper type you are using and press

To return to Standby mode, press

Enter

to save it.

Stop/Clear

Enter

2.22

Getting Started

Setting Sounds

You can control the following sounds:

• Speaker: You can turn on or off the telephone line through the speaker, such as the dial tone or a fax tone until the remote machine answers.

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On” a key tone sounds each time a key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With this option set to “On” an alarm tone sounds when an error occurs or fax communication ends.

• You can adjust the volume level using the button.

. With this option set to “Comm.” the speaker is on

sounds from the

Manual Dial

Speaker, Ringer, Key Sound, and Alarm Sound

Press

until “Sound/Volume” appears on the top line

of the display.

Press the scroll button (W or X) to scroll through the

Enter

options. Press option.

Press the scroll button (W or X) to display the desired status or volume for the option you have selected.

You will see the selection on the bottom line of the display.

For the ringer volume, you can select “Off,” “Low,” “Med,” and “High.” Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off.

Press

Enter

to save the selection. The next sound option

appears.

when you see the desired sound

If necessary, repeat steps 2 through 4.

To return to Standby mode, press

Stop/Clear

Speaker Volume

Press

Manual Dial

Press the scroll button (W or X) until you hear the volume you want. The display shows the current volume level.

Press

Manual Dial

Standby mode.

OTE

: You can adjust the speaker volume only when the

telephone line is connected.

. A dial tone sounds from the speaker.

to save the change and return to

Getting Started

2.23

Setting the Dial Mode

You can select the type of the telephone dial system where your machine is connected.

OTE

: The Dial Mode setting may be unavailable depending on

your country.

Press

until “Fax Setup” appears on the top line of the

display.

Press the scroll button (W or X) until “Dial Mode” appears on the bottom line of the display.

Press

Enter

Press the scroll button (W or X) to select the desired dial mode.

Select “Tone” if your machine is connected to a tone dial line.

Select “Pulse” if your machine is connected to a pulse dial line.

Press

Enter

to save the selection.

To return to Standby mode, press

Stop/Clear

Using the Save Modes

Toner Save Mode

Toner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.

To turn the toner save mode on or off, press

• If the button backlight is on, the mode is active and the machine uses less toner when printing a document.

• If the button backlight is off, the mode is deactivated and the machine prints with the normal quantity of toner.

Toner Save

2.24

Getting Started

OTE

: When PC-printing, you can also turn on or off the toner

save mode in printer properties. See page 4.8.

Toll Save Mode

Using the set your machine to send the document(s) stored in memory during a preset time slot, when the call charge is lower. Toll Save mode helps you to take advantage of lower long distance rates at night, for example.

OTE

contract with your long distance phone company.

To turn the toll save mode on:

Toll Save

: The toll-saving time slot may vary depending on your

Press

Toll Save

Press

Enter

Enter the time and date when your machine starts sending toll save faxes, using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

Press

Enter

correct.

button on the control panel, you can quickly

. The button backlight turns on.

when “Start Time” displays on the bottom line.

when the start time and date on the display is

Press the scroll button (W or X) to display “End Time” and press

Enter

Enter the time and date when the toll save transmission ends, using the number keypad.

Press

Enter

to save the setting.

To return to Standby mode, press

Once the toll save mode is activated, your machine stores into memory all of the documents to be faxed and sends them at the programed time.

Stop/Clear

Getting Started

2.25

To turn the toll save mode off, press backlight turns off and the mode is deactivated.

OTE

: Once the toll-saving time is set, the allows you only to enable or disable the toll save mode. To change the time setting, use the menu. See page 7.38.

Toll Save

item in the

again. The button

button

Advanced Fax

Power Save Mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button (W or X) until “Power Save” appears on the bottom line. Press

Enter

Press the scroll button (W or X) to display “On” on the

Enter

bottom line and press

Selecting “Off” means that the power save mode is deactivated.

Press the scroll button (W or X) until the time setting you want appears.

The available options are 5, 10, 15, 30, and 45 (minutes).

Press

Enter

to save the selection.

To return to Standby mode, press

Stop/Clear

Scan Lamp Save Mode

Scan Lamp Save mode allows you to extend scan lamp life. The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.

2.26

Getting Started

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button (W or X) until “Scan PWR Save” appears on the bottom line. Press

Press the scroll button (W or X) until the time setting you want appears on the bottom line.

The available time options are 0.5, 1, 4, 8, and 12 (hours).

Press

Enter

to save the selection.

To return to Standby mode, press

Enter

Stop/Clear

Getting Started

2.27

Installing Xerox Drivers

You must install the printer driver using the supplied Xerox driver CD after you have set up your machine and connected it to your computer.

Xerox Driver CD contains:

•

PCL Printer driver

of your printer's features. Use in the Windows environment.

•

PC Scan

driver are available for scanning documents on your machine.

•

ControlCentre

you install the MFP driver. For information about using the program, see page 2.37.

•

Linux Printer Driver

your machine. For information about installing the MFP driver in Linux, see

- TWAIN and Windows Image Acquisition (WIA)

page A.3

- Use this driver to take full advantage

- This program is automatically installed when

- You can print and scan in Linux using

•

Macintosh Printer Driver

environment. For more information about installing the Print driver, see

page C.2

- you can print in the Macintosh

Xerox Postscript Driver CD contains:

•

PS Printer driver

functionality, see page B.2.

- this driver provides postscript printing

2.28

Getting Started

Installing Xerox drivers in Windows

System Requirements

Before you begin, ensure that your system meets the minimum requirements.

Item Requirements

Operating system

CPU

RAM

Free disk space

Windows 98/Me/NT 4.0/2000/XP

Windows 98/Me/NT 4.0/ 2000

Windows XP

Windows 98/Me/NT 4.0/ 2000

Windows XP 128 MB

Windows 98/Me/NT 4.0/ 2000

Windows XP 1 GB

Pentium II 400 or higher

Pentium III 933 or higher

64 MB

300 MBr

Internet Explorer

5.0 or higher

Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port

Plug the USB cable into the PE120 and connect to your Personal Computer (PC). Start your PC and turn on the PE120.

Insert the Xerox Drivers CD into the CD-ROM drive.

Getting Started

2.29

The "Found New Hardware Wizard" will display. Confirm that the radio button "Install the software automatically" is chosen. Click

The Wizard will begin to install the scan driver for the PE120.

When the "Completing the Found New Hardware Wizard" screen displays click is now loaded.

Finish

. The scan driver for the PE120

The "Found New Hardware Wizard" will display. Confirm that the radio button "Install the software automatically" is

chosen. Click

The Wizard will begin to install the PCL Print driver for the PE120.

The Hardware Wizard will search the CD-ROM drive for the print driver and will display the following screen.

2.30

Getting Started

When the "Completing the Found New Hardware Wizard" screen displays click PE120 is now loaded.

Finish

. The PCL print driver for the

From within Microsoft Windows click

Settings

"Xerox WC PE120 series PCL6" printer object and then select click page. If the PE120 does not print then click

Troubleshoot...

If you want the PE120 to be your default printer. From within Microsoft Windows click then series PCL6" printer object and then select

Default Printer

and then

File

and then

Print Test Page

Printers and Faxes

Properties

. The PE120 will now print a test

and follow the instructions on screen.

Start

. Click on the "Xerox WC PE120

Start

and then

. Click on the

. When the screen appears

and then

Settings

File

and

Set as

Installing Xerox Drivers in Microsoft Windows XP, 2000 or Windows 98/ME using the Parallel port

Plug the Parallel cable into the PE120 and connect to your Personal Computer (PC). Start your PC and turn on the PE120.

Insert the Xerox Drivers CD into the CD-ROM drive. From within Microsoft Windows click

Xinstall.exe

drive and click

, replacing "E" with the letter of your CD-ROM

Start

and then

Getting Started

Run

. Type

2.31

When the language selection window appears, select the appropriate language and then click

Choose the components you want to install and then click

Continue

2.32

Getting Started

Click

Continue

Finish

. The driver installation is now complete.

Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port

Plug the USB cable into the PE120 and connect to your Personal Computer (PC). Start your PC and turn on the PE120.

Insert the Xerox Drivers CD into the CD-ROM drive.

The "Add New Hardware Wizard" will display. Click

Confirm that the radio button "Search for the best driver for

your device" is chosen. Click

i) In Windows Millennium (ME) the add Hardware Wizard will search and find the scan driver. Click process is complete. Windows ME will then display the "Add New Hardware Wizard" for the print driver, Click

Finish

installed and you can skip to step 9.

ii) In Windows 98 you must specify the location. Browse to the CD-ROM drive and the "Usb" folder on the CD and click OK. Click Next when prompted then Finish. The USB composite driver is then loaded.

when this process is complete. The drivers are

Finish

when this

. Click

The "Add New Hardware Wizard" will display. Click install the USB hardware driver for the PE120.

You must specify the location. Browse to the CD-ROM drive

and the "Usb" folder on the CD and click when prompted then click for the PE120 is now loaded.

The "Add New Hardware Wizard" will display. Click install the Scan driver for the PE120.

Again, You must specify the location. Browse to the CDROM drive and the "Driver" folder on the CD. Then click the scan directory and then the Win98me directory and click

. Click

driver for the PE120 is now loaded.

when prompted then click

Finish

. The USB hardware driver

. Click

Finish

Getting Started

. The scan

2.33

From within Microsoft Windows click

Settings

icon.

The Add Printer Wizard will begin. Click "Local Printer" and click

At the next screen click ROM drive. Open the "driver" directory, then open the "Print" directory, then open the "AddPrint" directory and then choose "Win98x" directory and click

and then

Printers

Have Disk

. Double-click the Add Printer

Start

and then

. Choose

, and browse to your CD-

2.34

Getting Started

The next screen will display the "Xerox WC PE120 series

PCL6" driver, click

Click the port that the printer cable is attached to, in this case USB and click

You can type in a name for your new printer or accept the default then click

Choose "Yes" to print a test page and click PE120 driver will now be installed and a test page should print.

Finish

. The

Getting Started

2.35

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation, and media type

• number of copies

The following table lists a general overview of features supported by your printer drivers.

PCL 6 Printer

Driver

Feature

Win 98/Me/ 2000/XP/NT4.0

Ton er S av e Y Y Y

Print quality option Y Y Y

Poster printing Y N N

Multiple pages per sheet (N-up)

Fit to page printing Y Y Y

Scale printing Y Y Y

Different source for first page

Watermark Y N N

TrueTyp e fo nts option

Y Y Y(2,4)

YNY

YYN

PostScript (WorkCentre PE120i only)

Win 98/Me/ 2000/XP/NT4.0

Linux

2.36

Getting Started

Using ControlCentre

Using ControlCentre, you can create and edit Phonebook entries from your computer and set up print and scan system data options. You can also configure the destination launches when you use the page 2.38), and update the firmware of the machine (see page 2.40).

To install the Xerox Control Centre, insert the supplied

Xerox Drivers CD

From within Windows click

Xinstall.exe

drive.

When the language selection window appears, select the appropriate language and then click

Choose click

Scan-to...

, replacing "E" with the letter of your CD-ROM

Control Centre

Continue

button on the control panel (see

Start

and then

Continue

(if not already selected) and then

Run

. Type

At the next screen accept your choice by clicking Continue and then click

To open ControlCentre:

Start your Windows.

Click the

Finish

Start

. Control Centre is now installed.

button on your desktop computer.

Getting Started

2.37

From

Programs

ControlCentre

, select

Xerox WC PE120 Series

The ControlCentre window opens.

The ControlCentre window provides the following tabs:

Scan Settings, Phonebook

PE120/120i),

To exit, click the

Printer

Exit

, and

button at the bottom of each tab.

(only for the WorkCentre

Firmware Update

and then

Select the program

you want from the

Available Scan

Destinations and click

to add it to the

Front Panel

Destination List. To

delete the selected

program, click .

Click to restore the

default settings.

For further details, click the

Help

button at the bottom of

each tab.

The Scan Settings Tab

Click the list that appears on the control panel display when you press

Scan-to...

can select a software program that an image can be scanned to.

You can also configure the scan settings, such as the output type and resolution.

Scan Settings

tab to configure the scan destination

on the control panel. Using the destination list, you

Downloads the settings made in the ControlCentre to your machine.

2.38

Getting Started

The Phonebook Tab

Allows you to edit

a selected

Phonebook entry

in a separate Edit

window.

Click the

Deletes a selected Phonebook entry.

Phonebook

When you click

tab to create and edit Phonebook entries.

Reads the Phonebook entries from the machine to the ControlCentre.

Downloads the Phonebook entries from the ControlCentre to the machine.

Phonebook entries

Allows you to set up group dial numbers. See page 2.39.

Deletes all Phonebook entries.

Group dial

, the following window opens.

Enter a name for

the group.

Shows the numbers

included in the group.

To r emo ve a nu m be r,

select it and click

Remove

Click to save the group dial number after adding or removing numbers for the group.

Shows the Phonebook entries you can include in the group. After selecting a number, click

Add

to mov e i t to the Included numbers list.

Getting Started

2.39

The Printer Tab

Allows you to select

the default

orientation of print

image on the page.

Click the

Printer

tab to configure print system settings.

Allows you to set the margin of print materials.

Allows you to set the PCL emulation configuration.

Downloads the settings made in the ControlCentre to your machine.

The Firmware Update Tab

Click the machine. This feature should be used by an authorized technician. Please consult with the purchase point.

Firmware Update

tab to update the firmware of your

2.40

Getting Started

PAPER HANDLING

This chapter introduces you to the basics of selecting print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Loading Paper

• Selecting an Output Location

Selecting Print Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and etc.. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page E.6. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Size: You can use any size paper that fits easily within the paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lb (60 ~ 90 g/m

(Tray 1) and optional paper tray (Tray 2)

- 16 ~ 43 lb (60 ~ 163 g/m

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

AUTION

specifications listed on page E.4 may cause problems that may require service. This service is not covered by the warranty or service agreements.

: Using print materials that dose not conform to the

) bond for the standard paper tray

) bond for the Bypass tray

3.2

Paper Handling

Paper Type, Input Sources, and Capacities

Input Source/Capacity

Paper Type

Tray 1

Plain paper

Envelopes

Labels

Transparencies

Card stock

* Maximum capacity may differ depending on media weight, thickness, and

environmental conditions.

**If you experience excessive jamming, load one sheet at a time through the

Bypass tray.

250 250 50

- - 5

Optional

Tray 2

Bypass Tray

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page E.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until you are ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15

C (59 oF to 86 oF). The relative humidity should be

between 10 % and 70 %.

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Bypass tray to avoid paper jams.

C and

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

- Use only well-constructed envelopes with sharp and well

creased folds.

- Do not use envelopes with clasps and snaps.

- Do not use envelopes with windows, coated lining, self-

adhesive seals, or other synthetic materials.

- Do not use damaged or poorly made envelopes.

• For transparencies:

- Place them on a flat surface after removing them from the

machine.

- Do not leave them in the paper tray for long periods of time.

Dust and dirt may accumulate on them, resulting in spotty printing.

Paper Handling

3.3

- To avoid smudging caused by fingerprints, handle them

carefully.

- To avoid fading, do not expose printed transparencies to

prolonged sunlight.

•For labels:

- Verify that their adhesive material can tolerate a fusing

temperature of 200

- Make sure that there is no exposed adhesive material

between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

- Do not load a sheet of them through the machine more than

once. The adhesive backing is designed for one pass through the machine.

- Do not use labels that are separating from the backing

sheet or are wrinkled, bubbled or otherwise damaged.

C (392 o F) for 0.1 second.

• Do not use these types of paper could result in chemical smells and could damage your machine.

Carbonless

paper and

Tracing

paper. Use of

Loading Paper

In the Standard Tray

Load the print material you use for the majority of your print jobs in the standard tray.

The standard tray can hold a maximum of 250 sheets of 20 lb plain paper.

You can purchase an optional paper tray (Tray 2) and attach it below the standard tray to load an additional 250 sheets of paper. See page D.6 for more information about installing the optional Tray 2.

3.4

Paper Handling

The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely lowered.

Paper full

Paper empty

To load paper, pull open the paper tray and load paper with the side to be printed on face down.

You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front of the tray.

For details about loading paper in the paper tray, see “Loading Paper” on page 2.7.

If you want to load a different sized paper, you need to adjust the paper guides. For details, see page 2.9.

OTES

• If you experience problems with paper feed, place one sheet at a time in the Bypass tray.

• You can load up to 150 sheets of previously printed paper. The printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

Paper Handling

3.5

In the Bypass Tray

The Bypass tray can hold several sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper. You can load approximately 50 sheets of plain paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or 5 labels at a time.

To load print material in the Bypass tray:

Lower the Bypass tray and unfold the paper support extension, as shown.

If you are using paper, flex or fan the edge of the paper stack to separate the pages before loading.

For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

3.6

Paper Handling

Load the print material

facing up

For envelopes, load them with the flap side down and with the stamp area on the top left side.

OTES

• If envelopes jam while printing, try reducing the number of envelopes in the Bypass tray.

• If you want to print on previously printed paper from the Bypass tray, the printed side should be facing down.

with the side to be printed on

Squeeze the width guide and adjust it to the width of the print material without bending it.

After loading paper, you need to set the paper type and size for the Bypass tray. See page 2.21 for copying and faxing or page 4.6 for PC-printing.

OTE

: The settings made from the printer driver override the

settings on the control panel.

Paper Handling

3.7

If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.

AUTION

on transparencies. If not, they may tear while exiting the machine.

: Make sure to open the rear output slot when you print

After printing, fold away the paper support extension and close the Bypass tray.

Using the Manual Feed Mode

You can manually load a sheet of print material in the Bypass tray if you select

Paper

For details about changing print settings, see page 4.6. Manually loading paper can be helpful when you want to check print quality after each page is printed.

This loading procedure is almost the same as the procedure for loading in the Bypass tray, except you load paper sheet-bysheet in the tray, send print data to print the first page, and press

tab when you change print settings to print a document.

Enter

Manual Feed

on the control panel to print each following page.

in the

Source

option from the

Lower the Bypass tray and unfold the paper support extension.

Load a sheet of print material

on facing up

with the side to be printed

3.8

Paper Handling

Squeeze the width guide and adjust it to the width of the print material without bending it.

If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.

AUTION

on transparencies. If not, they may tear while exiting the machine.

: Make sure to open the rear output slot when you print

After printing, fold away the paper support extension and close the Bypass tray.

Tips on Using the Bypass Tray

• Load only one size of print material at a time in the Bypass tray.

• To prevent paper jams, do not add paper when there is still paper in the Bypass tray. This also applies to other types of print materials.

• Print materials should be loaded face up with the top edge going into the Bypass tray first and be placed in the center of the tray.

• Always load only the print materials specified in the Specifications on page E.6 to avoid paper jams and print quality problems.

• Flatten any curl on postcards, envelopes, and labels before loading them into the Bypass tray.

• When you print on 76 mm x 127 mm (3 x 5 in.) sized media on the Bypass tray, open the rear door to use the rear output slot.

• Make sure to open the rear door when you print on transparencies. If not, they may tear while exiting the machine.

Paper Handling

3.9

Selecting an Output Location

The machine has two output locations: the rear output slot (face up) and the front output tray (face down).

Front output

tray

Rear output slot

To use the front output tray, make sure that the rear door is closed. To use the rear output slot, open the rear door.

OTES

• If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear door while the machine is printing.

3.10

Paper Handling

Printing to the Front Output Tray

(Face down)

The front output tray collects printed paper face down, in the order in which the sheets were printed. The tray should be used for most print jobs.

Printing to the Rear Output Slot

Using the rear output slot, paper comes out of the machine face up.

Printing from the Bypass tray to the rear output slot provides a

straight paper path

the output quality with the following:

•envelopes

•labels

• small custom-sized paper

. Using the rear output slot might improve

(Face up)

•postcards

• transparencies

To use the rear output slot:

Open the rear door by pulling it upward.

AUTION

becomes very hot when in use. Take care not to burn your fingers when you access this area.

: The fuser area inside the rear door of your machine

Paper Handling

3.11

EMO

3.12

Paper Handling

PRINTING TASKS

This chapter explains how to print your documents in Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Printer Settings

• Printing Multiple Pages on One Sheet of Paper

•Printing Posters

• Fitting Your Document to a Selected Paper Size

• Printing a Reduced or Enlarged Document

•Using Watermarks

• About Sharing the Machine on a Network

• Setting Up a Locally-Shared Machine

Printing a Document in Windows

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

OTE

: For detailed information about printing from a Macintosh computer or a Linux system, see Appendix C and Appendix A . (Macintosh is supports only WorkCentre PE120i)

Open the document you want to print.

Select It may look slightly different depending on your application.

You can select the basic print settings within the Print window. These settings include the number of copies and the print range.

from the

File

menu. The Print window opens.

Make sure that your machine is selected.

Windows XP

To take advantage of the printer features provided by your machine, click application’s Print window. Go to step 4.

If you see a Print window, click it instead. Then click next screen.

Click OK to close the printer properties window.

To start the print job, click OK or

Properties

Setup, Printer

Preferences

, or

Options

in the

button in your

Properties

in the Print window.

on the

4.2

Printing Tasks

Canceling a Print Job

There are two ways to cancel a print job:

To stop a print job from the control panel:

Press the

Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the machine’s memory, you need to press the button once for each job.

To stop a print job from the Printers folder:

If the print job is waiting in a print queue or print spooler, such as the Printer group in Windows, delete the job as follows:

Stop/Clear

Click the Windows

For Windows 98/NT4.0/2000/Me, select

Printers

For Windows XP, select

Double-click the

button.

Start

menu.

Settings

Printers and Faxes

Xerox WC PE120 Series PCL 6

and then

icon.

From the

For Windows 98/Me, select

For Windows NT4.0/2000/XP, select

OTE

: You can access this window simply by double-clicking the machine icon at the bottom right corner of the Windows desktop.

Document

menu:

Cancel Printing

Cancel

Printing Tasks

4.3

Printer Settings

You can use the Xerox WC PE120 Series printer properties window, which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and change whatever settings are needed for your print job.

The printer’s properties window may differ, depending on your operating system. This User’s Guide shows the Printing Preferences window for Windows XP.

Your printer’s Printing Preferences window consists of 6 tabs:

Layout, Paper, Image Options, Output Options, Watermark

, and

About

If you access printer properties through the

Printers

folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the

Printer Configuration

tab (see

page 4.13).

OTES

• Most Windows applications will override the settings you specify

in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent, make them in the

1. Click the Windows

2. For Windows 98/Me/NT 4.0/2000, select

Printers

For Windows XP, select

3. Select the

4. Click the right mouse button on the printer icon and:

• In Windows 98/Me, select

• In Windows 2000/XP, select

• In Windows NT 4.0, select

5. Change the settings on each tab, and click

Printers

Xerox WC PE120 Series PCL 6

folder. Follow this procedure:

Start

menu.

Settings

Printers and Faxes

Properties

Printing Preferences

Document Default

and then

machine icon.

4.4

Printing Tasks

Layout tab

The

Layout

appears on the printed page. The includes

Reduce/Enlarge

accessing printer properties.

tab provides options to adjust how the document

Multiple Pages per Side, Poster, Fit to Page

. See page 4.2 for more information on

More Layout Options

The preview image shows the sample page with the settings you specified.

, and

Property Description

Orientation

direction in which information is printed

allows you to select the

on a page.

•

Portrait

prints across the width of

the page, letter style.

•

Landscape

of the page, spreadsheet style.

If you want to turn the page upside

More Layout

Options

down, select

More Layout Options

select advanced printing options. For

Rotate 180 Degrees

Portrait

details, see page 4.15~4.19.

prints across the length

Landscape

allows you to

Printing Tasks

4.5

Paper Tab

Use the following options for paper handling. See page 4.2 for more information about accessing printer properties.

Click the

Paper

tab to access many paper properties.

Property Description

Quantity

Print Quantity

number of copies to be printed. You can enter up to 999.

allows you to choose the

4.6

Printing Tasks

Size

allows you to choose the size of the paper loaded in the tray. If the required size is not listed in the Size box, click

Custom

. When the Custom Page

Size window appears, set the size and click

. The setting appears on the list so that

you can select it.

Enter the custom name you want to use.

Enter the paper size.

Property Description

Type

Source

Make sure that

Default

material, select the corresponding paper type. For more information about print materials, see Chapter 3, Paper Handling.

If you use cotton paper, set the paper type to

Thick

To use recycled paper, which weighs from 75 g/m

paper, select

Make sure that appropriate paper tray.

Use the to special material. You need to load one sheet at a time into the Bypass tray. See page 3.8.

If you install an optional Tray 2 and set the Tray 2 in printer properties (see page D.8), you can select

If the paper source is set to machine automatically picks up print material in the following order: the Bypass tray, Tray 1, and optional Tray 2.

. If you load a different type of print

for the best printing.

to 90 g/m2 (20 lb to 24 lb), or colored

Manual Feed

Type

is set to

Colored Paper

Source

Tray2

is set to the

source when printing

Printer

Auto Select

, the

Cover

Page

This property allows you to print the first page using a different paper type from the rest of the document. You can select the paper source for the first page.

For example, load thick stock for the first page into the Bypass tray, and plain paper into Tray1. Then, select option and option.

Bypass Tray

Tray1

in the

Source

Cover Page

Printing Tasks

4.7

Image Options Tab

Use the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information about accessing printer properties.

Click the

Image Options

tab to display the properties shown

below.

Property Description

PrintQuality Mode

You can select the printing resolution by choosing from

600 dpi

1200 dpi Image Quality

, or

300 dpi

setting, the sharper the printed characters and graphics. Higher settings may increase the time it takes to print a document.

. The higher the

4.8

Printing Tasks

Image

Quality

Some printed characters or images appear to have jagged or uneven edges. Set this

Image Quality

option to improve the print quality of your text and image, and make the characters and images appear smoother.

•

Use Printer’s Setting

: When you select this option, this feature is determined by the setting you’ve made on the control panel of the machine, affecting print quality accordingly.

•

Normal

: This setting prints images in the

normal mode.

•

Text Enhance

: This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character.

•

Image Enhance

: This setting refines

the print quality of photo images.

Property Description

Toner Save

Mode

Graphic

Options

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality.

•

Use Printer’s Setting

this option, the Toner Save feature is determined by the setting you’ve made on the control panel of the machine affecting print quality accordingly.

•

: Select this option to allow the

machine to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

You can use advanced settings by clicking the

Graphic Options

: When you select

button.

Print Options

This option determines how the driver tells the machine to image the text in your document. Select the appropriate setting according to the status of your document.

•

Print Page as Graphics

option is selected, the driver will download any TrueType fonts that are used in your document that are not already stored (resident) in your machine. If, after printing a document, you find that the fonts did not print correctly, choose

Bitmap

The often useful when printing Adobe.

•

Print Text as Bitmap

option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other types of fonts, print faster in this setting.

and resubmit your print job.

Print Text as Bitmap

Print Text as

: When this

setting is

: When this

Printing Tasks

4.9

Property Description

Graphic Options

(continued)

•

Print Page as Bitmap

option is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

Print All Text Black

When the

Print All Text Black

checked, all text in your document prints in solid black, regardless of the color it appears on the screen. When this option is not checked, colored text prints in shades of gray.

: When this

option is

4.10

Printing Tasks

Output Options Tab

See page 4.2 for more information about accessing printer properties. Click the following features:

Option Description

Output Options

tab to access the

Print Order

Use Printer Fonts

Print Order

the pages to print. Select the print order from the drop-down list.

•

Normal

from the first page to the last page.

•

Reverse All Pages

prints all pages from the last page to the first page.

•

Print Odd Pages

only the odd numbered pages of the document.

•

Print Even Pages

only the even numbered pages of the document.

When this option is selected, the machine uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time.

: You can set the sequence for

: Your machine prints all pages

: Your machine

: Your machine prints

Printing Tasks

4.11

Option Description

When this option is selected, the machine automatically sorts the copies. For example, if you make 2 copies of a 3 page document, one complete 3 page document will print

Collate

followed by the second complete document. If this option is not selected, the machine prints 2 copies of page 1, then 2 copies of page 2, then 2 copies of page 3 so you must sort the document yourself after printing.

Watermark Tab

See page 4.2 for more information about accessing printer properties. Click the image of text to print on each page of your document. For details about the Watermark option, see “Using Watermarks” on page 4.20.

Watermark

tab t

o create a background

4.12

Printing Tasks

About Tab

Use the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on anywhere on the screen. See page 4.2 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Printer Configuration Tab

If you access printer properties through the can view the

Configuration

•

Optional Tray

properties window, you can tell the machine to recognize and use it for PC-printing by selecting

Tray

drop down list.

High Altitude Correction

• used at an altitude above 1,500 m, checking this option will optimize the print quality for those circumstances.

Printer Configuration

tab to access the following properties:

: If you install an optional Tray 2, in the printer

: If your machine is going to be

tab. Click the

Tray 2

Printers

in the

Optional

folder, you

Printer

Using a Favorite Setting

The

Favorites

Watermark

properties settings for future use.

option, available on each tab, except for the

and

About

tabs, allows you to save the current

To save a Favorites item:

Change the settings on each tab, as needed.

Enter a name for the item in the

Favorites

input box.

Printing Tasks

4.13

Click

Save

To use a saved setting, select it from the list.

To delete a favorite setting item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by selecting

Printer Default

from the list.

Favorites

drop-down

Using Help

Your machine has a help screen that can be activated using the

Help

button in the printer properties window. The help screen gives detailed information about the printer features provided by the printer driver.

You can also click in the upper right hand corner, and then click on any setting.

4.14

Printing Tasks

Printing Multiple Pages on One Sheet of Paper

1 2

3 4

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages are reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See page 4.2.

From the button.

Select

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) on the

Layout

Multiple Pages per Side

tab, click the

Pages per Side

More Layout Options

from the

drop-down list.

Type

option.

Select the page order on the necessary.

Right, Then Down

Check page on the sheet.

OTE

when the number of pages per side is 2, 4, 6, 9, or 16.

Print Page Border

Page Order

Down, Then Right

and

Print Page Border

Page Order

Left, Then Down

to print a border around each

drop-down list, if

Down, Then Left

are enabled only

Printing Tasks

4.15

Click OK.

Click the type.

Click OK and print the document.

Paper

tab and select the paper source, size, and

Printing Posters

You can print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-sized document.

To change the print settings from your software application, access printer properties. See page 4.2.

From the button.

Select

Configure the poster option:

You can select the page layout from

Custom

Layout

Poster

. If you select

tab, click the

from the

Type

2x2

, the image is automatically

More Layout Options

option.

2x2, 3x3, 4x4

, or

4.16

Printing Tasks

stretched to cover 4 physical pages.

2 x 2

3 x 3

If you select of the image in the

Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster.

Click OK.

Click the type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

Custom

Paper

, you can manually set the scale rate

Scale Factor

tab and select the paper source, size, and

input box.

0.15 inches

Printing Tasks

4.17

Fitting Your Document to a Selected Paper Size

You can scale your print job to any paper size regardless of the

original document size. This can be useful when you want to check the fine details on a small document.

To change the print settings from your software application, access printer properties. See page 4.2.

From the button.

Select

Select the correct size from the list.

Layout

Fit to Page

tab, click the

from the

More Layout Options

Type

option.

Target Page

drop-down

4.18

Printing Tasks

Click OK.

Click the

Click OK and print the document.

Paper

tab and select the paper source and type.

Printing a Reduced or Enlarged Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See page 4.2.

From the button.

Select

Enter the scaling rate in the

You can also click the

Layout

Reduce/Enlarge

tab, click the

More Layout Options

from the

or T button.

Type

Percentage

option.

input box.

Click OK.

Click the type.

Click OK and print the document.

Paper

tab and select the paper source, size, and

Printing Tasks

4.19

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all of the pages of a document.

There are several predefined watermarks that come with your machine, and they can be modified or you can add new ones to the list.

Using an Existing Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the

Current Watermarks

image window.

Watermark

tab and select a watermark on the

section. It appears in the preview

4.20

Printing Tasks

Click OK and start printing.

Preview image

Creating a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the

Select section.

Watermark

[No Watermark]

tab.

on the

Current Watermarks

Enter the text message you want to print in the

Watermark Message

The message displays in the preview image window.

When the prints on the

Select the watermark options.

You can select the font name, style, size, and gray scale level from the the watermark from the

Click

When you finish creating, click OK and start printing.

To stop printing the watermark, select

Current Watermarks

First Page Only

first page

Font Attributes

Add

to add the new watermark to the list.

box.

box is checked, the watermark

only

Message Angle

section.

section and set the angle of

section.

[No Watermark]

Printing Tasks

on the

4.21

Editing a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the

Select the watermark you want to edit on the

Watermarks

message and the options. Refer to page 4.21.

Click

Watermark

Update

tab.

Current

section. You can change the watermark

to save the changes.

Deleting a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the

Watermark

tab.

Select the watermark you want to delete on the

Watermarks

Click OK.

section and click

Delete

Current

4.22

Printing Tasks

XEROX Travel Scanner 100 User Manual [en, en]

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

INTRODUCTION

Special Features

Understanding Component Locations

Front View

Rear View

Control Panel Functions

GETTING STARTED

Unpacking

Selecting a Location

Installing the Toner Cartridge

Loading Paper

Connecting Telephone Line

Connecting a Printer Cable

For Local Printing

Turning the Machine On

Changing the Display Language

Setting the Machine ID

Entering Characters Using the Number Keypad

Setting the Time and Date

Changing the Clock Mode

Setting the Paper Size and Type

Setting Sounds

Speaker, Ringer, Key Sound, and Alarm Sound

Speaker Volume

Setting the Dial Mode

Using the Save Modes

Toner Save Mode

Toll Save Mode

Power Save Mode

Scan Lamp Save Mode

Xerox Driver CD contains:

Xerox Postscript Driver CD contains:

Installing Xerox drivers in Windows

System Requirements

Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port

Installing Xerox Drivers in Microsoft Windows XP, 2000 or Windows 98/ME using the Parallel port

Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port

Printer Driver Features

Using ControlCentre

PAPER HANDLING

Selecting Print Materials

Paper Type, Input Sources, and Capacities

Guidelines for Paper and Special Materials

Loading Paper

In the Standard Tray

In the Bypass Tray

Using the Manual Feed Mode

Selecting an Output Location

PRINTING TASKS

Printing a Document in Windows

Canceling a Print Job

Printer Settings

Layout tab

Paper Tab

Image Options Tab

Output Options Tab

Watermark Tab

About Tab

Printer Configuration Tab

Using a Favorite Setting

Using Help

Printing Multiple Pages on One Sheet of Paper

Printing Posters

Fitting Your Document to a Selected Paper Size

Printing a Reduced or Enlarged Document

Using Watermarks

Using an Existing Watermark

Creating a Watermark

Editing a Watermark

Deleting a Watermark