Xerox DocuMate 632 User Guide
DocuMate 632
scanner
user’s guide
DocuMate 632
scanner
user’s guide
Copyright © 2009 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited , except as allowed under the
copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.
DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers
mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The OmniPage® Pro brand name and
logo are registered trademarks of Nuan ce Co mmuni catio ns, In c. Kofax® and Virtual ReScan® are registered trademarks,
and VRS
TM
is a trademark of Kofax Image Products, Inc. QuickScan® is a trademark and ISIS is a registered trademark of
Captiva Software Corporation. Adobe®, Adobe® Reader®, Acrobat® Reader®, Adobe® Acrobat®, and the Adobe®
PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The
Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any
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toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned
herein may be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is agai nst the law to copy the sof tware on any mediu m except as spe cificall y allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
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agreement, without the express written permission of Visioneer.
Part Number: 05-0677-500a
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox DocuMate 632 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Table of Contents
Scanning
Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Scan from the Flatbed Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . .74
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 79
DocuMate 632 Scanner User’s Guide i
Scanning with the TWAIN Interface
Basic Steps to Open the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
To scan with the TWAIN Interface: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Adjusting the Image with the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
Scanning with the WIA Interface
To scan using WIA from Microsoft Paint: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Scanning with the ISIS Interface
Accessing the ISIS interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Maintenance
Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Uninstalling the OmniPage Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Xerox DocuMate 632 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Xerox DocuMate 632 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
It’s Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
It’s Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
RoHS and WEEE Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Product recycling and disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
ii DocuMate 632 Scanner User’s Guide
What’s in the Box
Xerox DocuMate 632 Scanner
Power Supply
Replacement
ADF Pad
Power Cord
USB Cable
Installation DVD
Quick Install Guide
User
Guide
Technical
Support Card
Buttons
Label
Paper Tray
Welcome
Your new Xerox DocuMate 632 scanner can quickly scan singlesided or double-sided stacks of color and black-and-white
documents, up to 8.5" x 14", and place their images on your
computer.
Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.
DocuMate 632 Scanner User’s Guide 1
Welcome
Input Tray
Output tray
ADF cover release
Power switch
USB port
Power jack
Status light
LED Number
Duplex button
Simplex button
Destination Selector buttons
Scanner lock
(on side of scanner)
Paper Stop
ADF cable
The Xerox DocuMate 632 Scanner
ADF cover release—Opens the cover on the ADF.
Input tray—Holds documents in place. Paper guide on the input
tray adjusts to fit the document width.
Output tray—Holds documents after being scanned through the
Automatic Document Feeder (ADF).
Paper Stop—Keeps scanned documents on the output tray.
Status light—Shows the scanner’s status. A steady green light
indicates the scanner is available to scan. A rapidly flashing green
light indicates the scanner is preparing to scan or scanning. Refer
to the Troubleshooting section for additional details.
Destination Selector buttons—Selects the scan setting for the
Simplex and Duplex buttons. Press to cycle through the settings.
LED Number—Shows the current scan setting for the Simplex and
Duplex scanning buttons. A scan setting includes resolution, file
type, brightness, color or black and white, destination, and so on.
Duplex button—Press to scan a two-sided document.
Simplex button—Press to scan a one-sided document.
Scanner lock—Locks the scanner’s scan head in place to protect
it. Push the lock tab down to unlock the lock. The scanner must be
unlocked to scan. Always lock the scanner before moving it.
ADF cable—Connects the ADF to the scanner body. The cable
provides power to the ADF and must be plugged in for it to operate.
Power switch—On/Off power switch.
Power jack—Connects the power cord to the scanner.
Universal Serial Bus (USB) port—Connects the scanner to the
2 DocuMate 632 Scanner User’s Guide
computer.
What You Need
Welcome
IBM-compatible Pentium 4 PC, or AMD equivalent with:
• A DVD-ROM drive
• An available Universal Serial Bus (USB) port
•Microsoft
XP (Service Pack 1 and 2) or Vista
• Windows 2000 and XP: Minimum of 512 megabytes (MB) of
internal memory (RAM)
Windows Vista: Minimum of 1 gigabyte (GB) of internal memory
(RAM)
• 350 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
®
Windows® operating system: 2000 (Service Pack 4),
Documentation
• High Color (16-bit) or True Color (24-bit or 32-bit)
• Resolution set to at least 800 x 600 pixels
To set your monitor’s colors and resolution:
• Open the Windows Control Panel
• Double-click on Display then select the Settings tab
The following documentation is provided with your scanner:
• Quick Install Guide—Abbreviated installation instructions.
• Xerox DocuMate 632 Scanner User’s Guide—On the
Installation DVD; contains detailed installation, scanning,
configuration, and maintenance information.
• Online Help—For the scanner configuration, TWAIN and WIA
interfaces.
DocuMate 632 Scanner User’s Guide 3
Installation
Before You Begin
Installation
Installation is a quick, four-step process:
1. Assemble the scanner
2. Install the software
3. Connect the power supply
4. Connect the USB cable and turn on the power
Please make sure of the following before you begin installation:
• The information in this guide may cover software not
provided with the scanner you purchased. Disregard any
information about the software not applicable to your
chosen product. Please visit our web site at
www.xeroxscanners.com for the latest software updates
for your Xerox DocuMate 632 scanner.
• If your computer has AntiVirus or AntiSpyware software
running, you may see messages during insta llation asking
you to allow the installation to proceed. Although the
messages will differ based on the software your computer
is running, in each case you should allow the installation
to proceed. Alternatively, you can turn off the AntiVirus or
AntiSpyware software before i nstalling your scanner. But if
you do, make sure to turn it back on again when
installation is finished.
• If you already have a scanner connected to your computer ,
you need to remove its driver programs first before
beginning the installation of your Xerox DocuMate 632
scanner. Please see “Uninstalling Your Scanner” on
page 114 for basic instructions, or see the User’s Guide
that you received with your other scanner for specific
instructions.
• If your computer is running Windows Vista, you may see
the Vista User Access Control screen asking you to
confirm system changes. Click the continue button to
allow the installation to proceed.
4 DocuMate 632 Scanner User’s Guide
Step 1: Assemble the Scanner
ADF Cover Release
To assemble the scanner:
1. Remove all shipping tape from the scanner and from the Paper
Tray.
2. Slide the tray in so the pins seat into the holes on the ADF.
Installation
DocuMate 632 Scanner User’s Guide 5
3. Carefully remove any protective foam from the ADF cover
release, then press the release and open the Automatic
Document Feeder cover.
4. Carefully remove any foam particles that may have gotten
inside the document feeder, and close the cover.
Installation
5. Swing the input tray up until it snaps into place.
6. Plug the ADF cable into the ADF port on the back of the
scanner. Make sure the cable is plugged in securely. The ADF
will not work if the cable is loose or not plugged in.
7. Push the locking tab down to the unlocked position.
NOTE: The locking tab protects the scanner’s scan head by
holding it securely in position. Lock the scanner when
transporting it from one location to another, but remember to
unlock it before scanning. The scanner will not scan when
locked.
8. When you’re finished assembling the scanner, place it on a
level surface on your desk. If the scanner is on an uneven
surface, it may stall when scanning from the Flatbed.
9. Proceed to “Step 2: Install the Software.”
6 DocuMate 632 Scanner User’s Guide
Step 2: Install the Software
To install the software:
1. Start Microsoft Windows and make sure no other applications
are running.
2. Insert the installation DVD into your computer's DVD-ROM
drive.
Installation
The Installation menu automatically opens.
NOTE: If the DVD does not start, check the following:
• Make sure the DVD drive’s door is completely shut.
• Make sure the DVD was inserted in the drive in the proper
direction (label side up).
To launch the DVD manually:
• Open the Windows option for My Computer. You can do this
by double-clicking on the My Computer icon on your
desktop.
• Double-click the icon for your DVD-ROM drive.
• The Installation menu for the DVD should now open.
If the menu does not open:
• From the list of files on the DVD, double-click the file named
START32.EXE.
DocuMate 632 Scanner User’s Guide 7
Installation
3. On the Installation menu, select Install Products.
4. Make sure the box Scanner Driver is checked.
NOTE: The software provided with your scanner may differ
slightly from the list shown in the window.
8 DocuMate 632 Scanner User’s Guide
5. Click Install Now.
Note: Some of the options listed
in this window may not be
available when you purchase
your scanner.
Please visit our web site at:
www.xeroxscanners.com
for the latest updates.
The Welcome to the OneTouch 4.0 Setup Wizard opens.
6. Click Next.
Installation
7. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree then click
Next.
If you choose not to accept the license agreement, the
installation will terminate and the scanner driver will not be
installed.
The next window lists the choices of the drivers that you can
install for your scanner.
DocuMate 632 Scanner User’s Guide 9
Installation
8. Select the option you want.
NOTE: If your computer is running Windows XP or Windows
Vista, Microsoft’ s Windows Image Acquisitio n (WIA) interface for
scanning is always available, regardless of the option you select.
• Full Install (OneTouch, TWAIN and ISIS)—Th is is the
recommended installation. It installs the One Touch 4.0
software which provides the necessary driver software for
the scanner. It also installs scanning interfaces for the
TWAIN and ISIS drivers. Installing this option means that
you can use several different methods to scan, as
explained in this User Guide.
• TWAIN and ISIS—The TWAIN and ISIS drivers are
installed. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You can use the Xerox
DocuMate 632 TWAIN driver to scan from other TWAIN
applications. You can also scan from applications that use
the ISIS driver. You will not be able to invoke the
functionality of the buttons on the scanner.
• TWAIN only—The TWAIN driver is installed without the
One Touch 4.0 software or the ISIS driver. You can use the
Xerox DocuMate 632 TWAIN driver to scan from TWAIN
applications. You will not be able to scan with the buttons
on the scanner.
• ISIS only—The ISIS driver is installed. You can use
applications that use the ISIS driver such as Kofax and
QuickScan. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You will not be able to
use the Xerox DocuMate 632 TWAIN driver. Y ou will not be
able to scan with the buttons on the scanner.
NOTE: If you decide to change your scanner’s installed drivers
later on, you must first uninstall the drivers the scanner is
currently using. See “Install Another Driver” on page 115.
10 DocuMate 632 Scanner User’s Guide
Installation
9. Click Next.
During installation you will see this window asking you to select
one of the images for your Color Space setting.
The Color S pace setting sets the gamma value for the scanner
so scanned items look good on your monitor. Gamma controls
the brightness of the midtones of colors. That setting can be
changed later on as you’re scanning.
10. Select the option that looks best to you and click Next.
The driver installation will now begin.
11. STOP when you see the “Complete the installation by
connecting your hardware” window. Do NOT click OK yet.
Leave the window open and proceed to “Step 3: Connect the
Power Supply” on page 12.
DocuMate 632 Scanner User’s Guide 11
Installation
Step 3: Connect the Power Supply
Connect the power supply and power cord, and plug the power
supply into an electrical outlet.
To connect your Xerox DocuMate 632 scanner:
1. Plug the power supply into the power port on the scanner.
NOTE: Only use the power supply (HEG42-240200-7L made by
HiTron) included with your scanner. Connecting any other type
of power supply may damage your scanner, and will void its
warranty.
2. Plug the power cord into the power supply then into a wall
outlet.
Now proceed to the next section, “Step 4: Connect the USB
Cable and Turn on the Power.”
12 DocuMate 632 Scanner User’s Guide
Step 4: Connect the USB Cable and Turn on the Power
USB
The Xerox DocuMate 632 scanner connects to any available USB
port. Check your computer’s manual for USB port locations.
NOTE: Y ou can connect the scanner to your computer while the
computer is running. You do not have to shut down your
computer.
1. Remove any protective tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into
a USB port on the computer. Connection to a USB 2.0 High
Speed port provides optimum performance, however your
scanner will also connect to a USB 1.1 port.
Installation
The USB symbol, as seen in the above diagram, identifies the
location of the USB port on your computer. If the plug does not
attach easily , make sure that you are plugging it in correctly. Do
not force the plug into the connection.
You can also connect the scanner to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.
NOTE: If you have not installed the scanner driver, unplug the
USB cable from the computer and install the software now.
When the driver installation is complete, a message tells you
when to connect the scanner.
DocuMate 632 Scanner User’s Guide 13
Installation
3. Turn on the power switch, located on the back of the scan ner to
the left of the power port.
The status light comes on and flashes indicating that the
scanner is receiving power.
If you are using Windows XP Service Pack 2 or Windows Vista,
and have plugged the USB cable into a USB 1.1 port, an
information bubble may open explaining that “A HI-SPEED
USB device is plugged into a non-HI-SPEED USB hub”. Plug
the USB cable into a USB 2.0 port (if available) or just
disregard the message. If you leave it plugged into the USB 1.1
port, your scanner may scan a bit slower than the 35 pages pe r
minute, and 70 images per minute available with a USB 2.0
port.
4. Your computer then recognizes that a scanner has been
plugged into the USB port and automatically loads the
appropriate software to run the scanner.
Do not proceed until you receive a message that your computer
has found the new hardware, or updated the driver datab ase. If
your computer is running Windows XP or Windows Vista, you
will see a message similar to the following.
14 DocuMate 632 Scanner User’s Guide
Installation
5. When you’re certain that the software has completely loaded,
return to the “Complete the installation by connecting your
hardware” window.
6. Click OK.
You can also click More to see a quick overview about
accessing and navigating the One Touch Button Panel. When
you’re finished reading the additional information, click OK.
The scanner’s status light is green when the scanner and
computer are communicating properly.
7. Click Close on the Installation Complete window to close and
exit the software installer.
You can now install the additional applications you received with
your scanner.
DocuMate 632 Scanner User’s Guide 15
Installation
Additional Applications Available with Your Scanner
Your scanner includes free, additional applications on the
installation DVD.
1. Reinsert the installation DVD into the DVD-ROM drive.
The Installation menu opens.
The free Adobe Acrobat Reader software is located on the
DVD with the User Guides. See the steps on page 18 to install
Adobe Acrobat Reader.
2. Click Install Products.
You’ll see the screen that shows the applications.
3. See the following table to decide which software you would like
to install.
16 DocuMate 632 Scanner User’s Guide
4. At the Installation menu above, click in the boxes of the other
software you want to install, and click Install Now. Follow the
instructions on the screen to install each of the additional
products.
Additional Software About the Software
Installation
Adobe® Acrobat®
Reader
®
Adobe® Acrobat® Reader® is a stand-alone application that you use to
open, view, search, and print PDF files. The User Guides on your
scanner’s installation DVD are in PDF format and require Adobe Acrobat
Reader for you to view and save them.
Kofax
® VRS®
and
Kofax® Scan Demo
Kofax VRS automatically enhances scanned documents from less than
perfect originals. It is an additional scanning interface that uses patented
VRS (VirtualReScan) technology, and ensures your scanning is as
efficient and easy as possible, while also improving both the quality of th e
scanned images. Kofax VRS uses an ISIS-certified driver for scanning.
This software provides an additional method to scan from your scanner.
If you install the Kofax VRS software, you may see the following message.
Please disregard this message and click OK. The Kofax VRS Certified
®
driver is installed correctly when you install it with your Xerox
ISIS
DocuMate 632 scanner driver and ISIS is one of the options.
OmniPage® OmniPage Pro provides precision OCR analysis, advanced layout
TM
detection, and Logical Form Recognition
(LFR) technology. Advanced
security features quickly turn office documents and forms into over 30
different PC applications for editing, searching and sharing. Custom
workflows handle large volumes of documents, and you can use its tools
to print to PDF. OmniPage Pro also includes ScanSoft PDF Create!® and
PDF Converter programs.
QuickScan
TM
QuickScan is a standalone, out-of-the-box imaging solution that provides
all the necessary capabilities for high-speed scanning, image
enhancement, viewing, annotation, printing, and storing images, for both
black-and-white and color pages. It uses an ISIS-certified driver for
scanning, and includes flexible job separation and barcode recognition.
You can use this software as an additional method to scan from your
scanner.
X1® Enterprise Client X1 is a desktop search engine software. Using a single interface, the X1
Enterprise Client software will quickly and efficiently find files and emails
stored on your computer.
DocuMate 632 Scanner User’s Guide 17
Installation
View the User Guides
1. To get the documentation for each of the additional products,
return to the Main Menu window and click User Guides.
2. The User Guides window opens. Use this window to view and
save the User Guides you want.
3. The User Guides are in Adobe® Acrobat® PDF format. The
DVD also includes a free copy of Acrobat® Reader® in case
your computer does not have it already installed. The Scanner
Readme file is in HTML format and will open in any standard
browser.
If you need to, click Acrobat Reader to install it now. Then
follow the instructions on the installation window.
If your computer already has Adobe Acrobat Reader installed,
please do not select it unless the version provided on the
installation DVD is a newer version than the one currently
installed on your computer.
18 DocuMate 632 Scanner User’s Guide
Installation
To view and save the User Guides:
1. Click the name of a User Guide you want to view and it will
open in Acrobat Reader. Use the Acrobat Reader Save
command to save that User Guide on your computer.
2. Return the User Guides window and repeat the process to
open, view, and save all the other User Guides you want. The
Scanner Readme file has late-breaking news about your
scanner.
• The SharePoint Mini-Guide has information about a new
feature in the One Touch 4.0 software to link to Microsoft’s
SharePoint application. This brief Mini-Guide explains how
to setup the SharePoint link and use the SharePoint
features when choosing new scan settings for your
scanner.
• The One Touch VRS Mini-Guide has information about a
new feature in the One Touch 4.0 software. This brief MiniGuide explains what the feature is and how to use the VRS
settings when creating or modifying a scan configuration.
• The One Touch OmniPage Mini-Guide has information
about a new feature in the One Touch 4.0 software. This
brief Mini-Guide explains what the feature is and how to
use the OmniPage settings when creating or modifying
scan configuration.
3. When you’re finished, click Main Menu to return to the Main
Menu window and click Exit.
4. Remove the DVD and store it in a safe place.
That’s it! Installation is finished and your Xerox DocuMate 632
scanner is ready to scan.
DocuMate 632 Scanner User’s Guide 19
Installation
The One Touch Icon
The Serial Number
Register Your Scanner and Check for Updates
Registering your scanner is important as it provides you with
access to our free telephone support service. Registration also
gives you free access to software updates for your scanner.
To register your scanner:
1. Right-click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).
2. Choose Check for Online Updates from the pop-up menu.
3. Follow the instructions on the screen and register your scanner
by entering your scanner’s serial number and your email
address.
NOTE: A valid email address is required.
The serial number is located on the side of the scanner.
After registration is complete you will receive an email
message with your RegID.
Y our RegID is importa nt as you will need it when accessing free
telephone support, or checking for online updates.
4. Write down your RegID below so you will be able to find it
easily in the future.
RegID:_________________________________
20 DocuMate 632 Scanner User’s Guide
Scanning
Scanning
If you selected the recommended Full Install option for your
scanner’s driver (see page 10), then you have several different
scanning options with your Xerox DocuMate 632 scanner. Each
method scans equally well, so use the one with appropriate options
for the item you are scanning.
• Scanner Buttons—When you press either the Simplex or
Duplex button, documents are scanned using the scan settings
indicated by the LED number. The scanned images are then
sent to a software application (known as the Destination
Application) on your computer. See “Load and Scan
Documents” on page 22.
• One T ouch—Use this scan optio n when you want to scan from
the computer screen. Open the One Touch scan panel and
window, adjust the scan settings as needed, put the document
in the scanner , then click the icon on the One Touch panel. Also
use this One Touch method of scanning if you want to access
the advanced features of Optical Character Recognition (OCR)
available from the OmniPage Pro application. See “Scan from
the One Touch Button Panel” on page 26.
• TWAIN Interface—This option uses your scanner’s TWAIN
interface to scan. Select scanning options before scanning, put
the document in the scanner, then click a button on the TWAIN
interface window. See “Scanning with the TWAIN Interface” on
page 81 and “Scanning with the WIA Interface” on page 97.
• Windows Image Acquisition—If your computer is running
Windows XP or Windows Vista, you can use this option to scan
with the Microsoft Windows WIA interface. Select the WIA scan
settings, put the document in the scanner, then click a button
on the WIA window. See “Scanning with the WIA Interface” on
page 97.
• ISIS Interface—This option uses the ISIS driver to scan. You
can access the ISIS interface from an ISIS scanning
application. Select the ISIS scan settings, put the document in
the scanner, then use your ISIS application to scan using the
ISIS interface. See “Scanning with the ISIS Interface” on
page 101.
DocuMate 632 Scanner User’s Guide 21
Scanning
Load and Scan Documents
When you press either the Simplex or Duplex button, documents
are scanned using the scan settings indicated by the LED number.
The scanned images are then sent to a software application
(known as the Destination Application) on your computer.
1. Adjust the paper guide for the width of paper.
NOTE: Always remove any staples or paper clips from
documents before inserting them into the scanner’s Automatic
Document Feeder. Staples and paper clips can jam the feed
mechanism and scratch the internal components. Also remove
TM
any labels, stickers, or Post-It
notes that may come off during
the scanning process and get stuck in the scanner. Misuse as
described here will void your scanner’s warranty.
2. Adjust the paper guides for the width of the paper th en load the
documents so the tops of the pages are inserted into the
Automatic Document Feeder.
For Simplex (one-sided) scans, load the documents face up.
For Duplex (two-sided) scans, the documents can be face up or
down because both sides are scanned.
22 DocuMate 632 Scanner User’s Guide
Scanning
Press the Up or Down Destination
Selectors to cycle through the scan
settings to select the one you want.
The current scan setting. See “Check
the Scan Settings Before Scanning”
on page 24 to check the settings.
3. Check the LED number to make sure you are using the scan
setting you want.
To choose a new scan setting, press the Up or Down
Destination Selector buttons.
4. To scan a one-sided document, press the Simplex button.
To scan a two-sided document, press the Duplex button.
A scan progress window opens and the image is sent to the
selected application from the One Touch utility.
To Cancel scanning, click the Cancel button.
To pause the scanning, click the Pause button. It will change to
a Continue button. Put the page back into the scanner and
click Continue to resume scanning.
DocuMate 632 Scanner User’s Guide 23
Scanning
The One Touch Icon
This number corresponds
to the LED on the scanner.
The icon indicates the
Destination Application
for this setting.
The current name of the
setting.
Your document will be scanned with
these options for setting Number 6.
Note: The configurations shown
on this example of the One
Touch Properties window are for
illustration purposes only. The
configurations you see on your
One Touch Properties window
may be different.
Check the Scan Settings Before Scanning
1. To check the scan settings before scanning, click on the One
Touch icon in the Windows Notification Area (at the bottom right
corner of the screen).
The One Touch Button Panel opens. Click on the arrows to
cycle through to the other buttons.
2. Right-click a button on the panel to see its description.
The One Touch Button Panel shows the description of the
selected setting. This sample shows the current description of
setting 6.
24 DocuMate 632 Scanner User’s Guide
3. When you are ready to scan, click the button on the One Touch
The One Touch Properties window for that setting also opens
so you can change any settings before scanning.
Button Panel. See “Scan from the One Touch Button Panel” on
page 26 for more about the Button Panel.
Scan from the Flatbed Glass
Use the Flatbed glass to scan documents on lighter weight paper,
such as credit card receipts, or items that cannot be scanned with
the Automatic Document Feeder, such as pages in books.
NOTE: You must remove any pages from the Automatic
Document Feeder before scanning from the Flatbed glass. If
pages are in the Automatic Document Feeder, they will be
scanned instead of the page on the Flatbed glass.
To scan from the Flatbed glass:
1. Remove any pages from the Automatic Document Feeder.
2. Open the scanner lid and place the page on the scanner gla ss,
face down.
Scanning
3. Align the paper with the arrows on the scanner for the size of
paper you are using.
4. Close the lid.
5. Press the Up or Down Destination Selector buttons to choose a
scan setting. Then press either the Simplex or Duplex button.
6. The face-down side of the page is scanned and the image is
sent to the selected Destination Application from the One
Touch utility.
DocuMate 632 Scanner User’s Guide 25
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