Xerox DocuMate 632 User Guide

DocuMate 632

scanner

user’s guide

DocuMate 632

scanner

user’s guide

Copyright © 2009 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited , except as allowed under the

copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.

DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers
mentioned in this publication are trademarks of Xerox Corporation.

The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The OmniPage® Pro brand name and
logo are registered trademarks of Nuan ce Co mmuni catio ns, In c. Kofax® and Virtual ReScan® are registered trademarks,

and VRS

TM

is a trademark of Kofax Image Products, Inc. QuickScan® is a trademark and ISIS is a registered trademark of
Captiva Software Corporation. Adobe®, Adobe® Reader®, Acrobat® Reader®, Adobe® Acrobat®, and the Adobe®
PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The
Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any
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Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a
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toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned
herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is agai nst the law to copy the sof tware on any mediu m except as spe cificall y allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
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Part Number: 05-0677-500a
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in

Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.

Welcome

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The Xerox DocuMate 632 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Installation

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Table of Contents

Scanning

Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Scan from the Flatbed Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . .74

Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 79

DocuMate 632 Scanner User’s Guide i

Scanning with the TWAIN Interface

Basic Steps to Open the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

To scan with the TWAIN Interface: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Adjusting the Image with the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Scanning with the WIA Interface

To scan using WIA from Microsoft Paint: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Scanning with the ISIS Interface

Accessing the ISIS interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Maintenance

Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Uninstalling the OmniPage Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Xerox DocuMate 632 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Xerox DocuMate 632 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

It’s Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

It’s Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

RoHS and WEEE Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Product recycling and disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

ii DocuMate 632 Scanner User’s Guide

What’s in the Box

Xerox DocuMate 632 Scanner

Power Supply

Replacement

ADF Pad

Power Cord

USB Cable

Installation DVD

Quick Install Guide

User

Guide

Technical

Support Card

Buttons

Label

Paper Tray

Welcome

Your new Xerox DocuMate 632 scanner can quickly scan single­sided or double-sided stacks of color and black-and-white
documents, up to 8.5" x 14", and place their images on your
computer.

Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.

DocuMate 632 Scanner User’s Guide 1

Welcome

Input Tray
Output tray

ADF cover release

Power switch

USB port

Power jack

Status light

LED Number
Duplex button

Simplex button

Destination Selector buttons

Scanner lock
(on side of scanner)

Paper Stop

ADF cable

The Xerox DocuMate 632 Scanner

ADF cover release—Opens the cover on the ADF.
Input tray—Holds documents in place. Paper guide on the input

tray adjusts to fit the document width.
Output tray—Holds documents after being scanned through the

Automatic Document Feeder (ADF).

Paper Stop—Keeps scanned documents on the output tray.
Status light—Shows the scanner’s status. A steady green light

indicates the scanner is available to scan. A rapidly flashing green
light indicates the scanner is preparing to scan or scanning. Refer
to the Troubleshooting section for additional details.

Destination Selector buttons—Selects the scan setting for the
Simplex and Duplex buttons. Press to cycle through the settings.

LED Number—Shows the current scan setting for the Simplex and
Duplex scanning buttons. A scan setting includes resolution, file
type, brightness, color or black and white, destination, and so on.

Duplex button—Press to scan a two-sided document.
Simplex button—Press to scan a one-sided document.
Scanner lock—Locks the scanner’s scan head in place to protect

it. Push the lock tab down to unlock the lock. The scanner must be
unlocked to scan. Always lock the scanner before moving it.

ADF cable—Connects the ADF to the scanner body. The cable
provides power to the ADF and must be plugged in for it to operate.

Power switch—On/Off power switch.
Power jack—Connects the power cord to the scanner.
Universal Serial Bus (USB) port—Connects the scanner to the

2 DocuMate 632 Scanner User’s Guide

computer.

What You Need

Welcome

IBM-compatible Pentium 4 PC, or AMD equivalent with:

• A DVD-ROM drive

• An available Universal Serial Bus (USB) port

•Microsoft
XP (Service Pack 1 and 2) or Vista

• Windows 2000 and XP: Minimum of 512 megabytes (MB) of
internal memory (RAM)

Windows Vista: Minimum of 1 gigabyte (GB) of internal memory
(RAM)

• 350 MB minimum of free hard disk space

A VGA or SVGA Monitor

The recommended settings for your monitor are:

®

Windows® operating system: 2000 (Service Pack 4),

Documentation

• High Color (16-bit) or True Color (24-bit or 32-bit)

• Resolution set to at least 800 x 600 pixels

To set your monitor’s colors and resolution:

• Open the Windows Control Panel

• Double-click on Display then select the Settings tab

The following documentation is provided with your scanner:

• Quick Install Guide—Abbreviated installation instructions.

• Xerox DocuMate 632 Scanner User’s Guide—On the
Installation DVD; contains detailed installation, scanning,
configuration, and maintenance information.

• Online Help—For the scanner configuration, TWAIN and WIA
interfaces.

DocuMate 632 Scanner User’s Guide 3

Installation

Before You Begin

Installation

Installation is a quick, four-step process:

1. Assemble the scanner

2. Install the software

3. Connect the power supply

4. Connect the USB cable and turn on the power

Please make sure of the following before you begin installation:

• The information in this guide may cover software not
provided with the scanner you purchased. Disregard any
information about the software not applicable to your
chosen product. Please visit our web site at
www.xeroxscanners.com for the latest software updates
for your Xerox DocuMate 632 scanner.

• If your computer has AntiVirus or AntiSpyware software
running, you may see messages during insta llation asking
you to allow the installation to proceed. Although the
messages will differ based on the software your computer
is running, in each case you should allow the installation
to proceed. Alternatively, you can turn off the AntiVirus or
AntiSpyware software before i nstalling your scanner. But if
you do, make sure to turn it back on again when
installation is finished.

• If you already have a scanner connected to your computer ,
you need to remove its driver programs first before
beginning the installation of your Xerox DocuMate 632
scanner. Please see “Uninstalling Your Scanner” on
page 114 for basic instructions, or see the User’s Guide
that you received with your other scanner for specific
instructions.

• If your computer is running Windows Vista, you may see
the Vista User Access Control screen asking you to
confirm system changes. Click the continue button to
allow the installation to proceed.

4 DocuMate 632 Scanner User’s Guide

Step 1: Assemble the Scanner

ADF Cover Release

To assemble the scanner:

1. Remove all shipping tape from the scanner and from the Paper
Tray.

2. Slide the tray in so the pins seat into the holes on the ADF.

Installation

DocuMate 632 Scanner User’s Guide 5

3. Carefully remove any protective foam from the ADF cover
release, then press the release and open the Automatic
Document Feeder cover.

4. Carefully remove any foam particles that may have gotten
inside the document feeder, and close the cover.

Installation

5. Swing the input tray up until it snaps into place.

6. Plug the ADF cable into the ADF port on the back of the
scanner. Make sure the cable is plugged in securely. The ADF
will not work if the cable is loose or not plugged in.

7. Push the locking tab down to the unlocked position.

NOTE: The locking tab protects the scanner’s scan head by

holding it securely in position. Lock the scanner when
transporting it from one location to another, but remember to
unlock it before scanning. The scanner will not scan when
locked.

8. When you’re finished assembling the scanner, place it on a
level surface on your desk. If the scanner is on an uneven
surface, it may stall when scanning from the Flatbed.

9. Proceed to “Step 2: Install the Software.”

6 DocuMate 632 Scanner User’s Guide

Step 2: Install the Software

To install the software:

1. Start Microsoft Windows and make sure no other applications
are running.

2. Insert the installation DVD into your computer's DVD-ROM
drive.

Installation

The Installation menu automatically opens.

NOTE: If the DVD does not start, check the following:

• Make sure the DVD drive’s door is completely shut.

• Make sure the DVD was inserted in the drive in the proper
direction (label side up).

To launch the DVD manually:

• Open the Windows option for My Computer. You can do this
by double-clicking on the My Computer icon on your
desktop.

• Double-click the icon for your DVD-ROM drive.

• The Installation menu for the DVD should now open.

If the menu does not open:

• From the list of files on the DVD, double-click the file named
START32.EXE.

DocuMate 632 Scanner User’s Guide 7

Installation

3. On the Installation menu, select Install Products.

4. Make sure the box Scanner Driver is checked.

NOTE: The software provided with your scanner may differ

slightly from the list shown in the window.

8 DocuMate 632 Scanner User’s Guide

5. Click Install Now.

Note: Some of the options listed

in this window may not be
available when you purchase
your scanner.

Please visit our web site at:
www.xeroxscanners.com
for the latest updates.

The Welcome to the OneTouch 4.0 Setup Wizard opens.

6. Click Next.

Installation

7. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree then click
Next.

If you choose not to accept the license agreement, the
installation will terminate and the scanner driver will not be
installed.

The next window lists the choices of the drivers that you can
install for your scanner.

DocuMate 632 Scanner User’s Guide 9

Installation

8. Select the option you want.

NOTE: If your computer is running Windows XP or Windows

Vista, Microsoft’ s Windows Image Acquisitio n (WIA) interface for
scanning is always available, regardless of the option you select.

• Full Install (OneTouch, TWAIN and ISIS)—Th is is the

recommended installation. It installs the One Touch 4.0
software which provides the necessary driver software for
the scanner. It also installs scanning interfaces for the
TWAIN and ISIS drivers. Installing this option means that
you can use several different methods to scan, as
explained in this User Guide.

• TWAIN and ISIS—The TWAIN and ISIS drivers are

installed. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You can use the Xerox
DocuMate 632 TWAIN driver to scan from other TWAIN
applications. You can also scan from applications that use
the ISIS driver. You will not be able to invoke the
functionality of the buttons on the scanner.

• TWAIN only—The TWAIN driver is installed without the

One Touch 4.0 software or the ISIS driver. You can use the
Xerox DocuMate 632 TWAIN driver to scan from TWAIN
applications. You will not be able to scan with the buttons
on the scanner.

• ISIS only—The ISIS driver is installed. You can use

applications that use the ISIS driver such as Kofax and
QuickScan. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You will not be able to
use the Xerox DocuMate 632 TWAIN driver. Y ou will not be
able to scan with the buttons on the scanner.

NOTE: If you decide to change your scanner’s installed drivers

later on, you must first uninstall the drivers the scanner is
currently using. See “Install Another Driver” on page 115.

10 DocuMate 632 Scanner User’s Guide

Installation

9. Click Next.
During installation you will see this window asking you to select

one of the images for your Color Space setting.

The Color S pace setting sets the gamma value for the scanner
so scanned items look good on your monitor. Gamma controls
the brightness of the midtones of colors. That setting can be
changed later on as you’re scanning.

10. Select the option that looks best to you and click Next.
The driver installation will now begin.

11. STOP when you see the “Complete the installation by
connecting your hardware” window. Do NOT click OK yet.
Leave the window open and proceed to “Step 3: Connect the
Power Supply” on page 12.

DocuMate 632 Scanner User’s Guide 11

Installation

Step 3: Connect the Power Supply

Connect the power supply and power cord, and plug the power
supply into an electrical outlet.

To connect your Xerox DocuMate 632 scanner:

1. Plug the power supply into the power port on the scanner.

NOTE: Only use the power supply (HEG42-240200-7L made by

HiTron) included with your scanner. Connecting any other type
of power supply may damage your scanner, and will void its
warranty.

2. Plug the power cord into the power supply then into a wall
outlet.

Now proceed to the next section, “Step 4: Connect the USB
Cable and Turn on the Power.”

12 DocuMate 632 Scanner User’s Guide

Step 4: Connect the USB Cable and Turn on the Power

USB

The Xerox DocuMate 632 scanner connects to any available USB
port. Check your computer’s manual for USB port locations.

NOTE: Y ou can connect the scanner to your computer while the

computer is running. You do not have to shut down your
computer.

1. Remove any protective tape from the USB cable.

2. Plug the USB cable into the USB port on the scanner then into
a USB port on the computer. Connection to a USB 2.0 High
Speed port provides optimum performance, however your
scanner will also connect to a USB 1.1 port.

Installation

The USB symbol, as seen in the above diagram, identifies the
location of the USB port on your computer. If the plug does not
attach easily , make sure that you are plugging it in correctly. Do
not force the plug into the connection.

You can also connect the scanner to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.

NOTE: If you have not installed the scanner driver, unplug the

USB cable from the computer and install the software now.
When the driver installation is complete, a message tells you
when to connect the scanner.

DocuMate 632 Scanner User’s Guide 13

Installation

3. Turn on the power switch, located on the back of the scan ner to
the left of the power port.

The status light comes on and flashes indicating that the
scanner is receiving power.

If you are using Windows XP Service Pack 2 or Windows Vista,
and have plugged the USB cable into a USB 1.1 port, an
information bubble may open explaining that “A HI-SPEED
USB device is plugged into a non-HI-SPEED USB hub”. Plug
the USB cable into a USB 2.0 port (if available) or just
disregard the message. If you leave it plugged into the USB 1.1
port, your scanner may scan a bit slower than the 35 pages pe r
minute, and 70 images per minute available with a USB 2.0
port.

4. Your computer then recognizes that a scanner has been
plugged into the USB port and automatically loads the
appropriate software to run the scanner.

Do not proceed until you receive a message that your computer
has found the new hardware, or updated the driver datab ase. If
your computer is running Windows XP or Windows Vista, you
will see a message similar to the following.

14 DocuMate 632 Scanner User’s Guide

Installation

5. When you’re certain that the software has completely loaded,
return to the “Complete the installation by connecting your
hardware” window.

6. Click OK.
You can also click More to see a quick overview about

accessing and navigating the One Touch Button Panel. When
you’re finished reading the additional information, click OK.

The scanner’s status light is green when the scanner and
computer are communicating properly.

7. Click Close on the Installation Complete window to close and
exit the software installer.

You can now install the additional applications you received with
your scanner.

DocuMate 632 Scanner User’s Guide 15

Installation

Additional Applications Available with Your Scanner

Your scanner includes free, additional applications on the
installation DVD.

1. Reinsert the installation DVD into the DVD-ROM drive.
The Installation menu opens.

The free Adobe Acrobat Reader software is located on the
DVD with the User Guides. See the steps on page 18 to install
Adobe Acrobat Reader.

2. Click Install Products.
You’ll see the screen that shows the applications.

3. See the following table to decide which software you would like
to install.

16 DocuMate 632 Scanner User’s Guide

4. At the Installation menu above, click in the boxes of the other
software you want to install, and click Install Now. Follow the
instructions on the screen to install each of the additional
products.

Additional Software About the Software

Installation

Adobe® Acrobat®

Reader

®

Adobe® Acrobat® Reader® is a stand-alone application that you use to
open, view, search, and print PDF files. The User Guides on your
scanner’s installation DVD are in PDF format and require Adobe Acrobat
Reader for you to view and save them.

Kofax

® VRS®

and

Kofax® Scan Demo

Kofax VRS automatically enhances scanned documents from less than
perfect originals. It is an additional scanning interface that uses patented
VRS (VirtualReScan) technology, and ensures your scanning is as
efficient and easy as possible, while also improving both the quality of th e
scanned images. Kofax VRS uses an ISIS-certified driver for scanning.
This software provides an additional method to scan from your scanner.
If you install the Kofax VRS software, you may see the following message.

Please disregard this message and click OK. The Kofax VRS Certified

®

driver is installed correctly when you install it with your Xerox

ISIS
DocuMate 632 scanner driver and ISIS is one of the options.

OmniPage® OmniPage Pro provides precision OCR analysis, advanced layout

TM

detection, and Logical Form Recognition

(LFR) technology. Advanced
security features quickly turn office documents and forms into over 30
different PC applications for editing, searching and sharing. Custom
workflows handle large volumes of documents, and you can use its tools
to print to PDF. OmniPage Pro also includes ScanSoft PDF Create!® and
PDF Converter programs.

QuickScan

TM

QuickScan is a standalone, out-of-the-box imaging solution that provides
all the necessary capabilities for high-speed scanning, image
enhancement, viewing, annotation, printing, and storing images, for both
black-and-white and color pages. It uses an ISIS-certified driver for
scanning, and includes flexible job separation and barcode recognition.
You can use this software as an additional method to scan from your
scanner.

X1® Enterprise Client X1 is a desktop search engine software. Using a single interface, the X1

Enterprise Client software will quickly and efficiently find files and emails
stored on your computer.

DocuMate 632 Scanner User’s Guide 17

Installation

View the User Guides

1. To get the documentation for each of the additional products,
return to the Main Menu window and click User Guides.

2. The User Guides window opens. Use this window to view and
save the User Guides you want.

3. The User Guides are in Adobe® Acrobat® PDF format. The
DVD also includes a free copy of Acrobat® Reader® in case
your computer does not have it already installed. The Scanner
Readme file is in HTML format and will open in any standard
browser.

If you need to, click Acrobat Reader to install it now. Then
follow the instructions on the installation window.

If your computer already has Adobe Acrobat Reader installed,
please do not select it unless the version provided on the
installation DVD is a newer version than the one currently
installed on your computer.

18 DocuMate 632 Scanner User’s Guide

Installation

To view and save the User Guides:

1. Click the name of a User Guide you want to view and it will
open in Acrobat Reader. Use the Acrobat Reader Save
command to save that User Guide on your computer.

2. Return the User Guides window and repeat the process to
open, view, and save all the other User Guides you want. The

Scanner Readme file has late-breaking news about your
scanner.

• The SharePoint Mini-Guide has information about a new

feature in the One Touch 4.0 software to link to Microsoft’s
SharePoint application. This brief Mini-Guide explains how
to setup the SharePoint link and use the SharePoint
features when choosing new scan settings for your
scanner.

• The One Touch VRS Mini-Guide has information about a

new feature in the One Touch 4.0 software. This brief Mini­Guide explains what the feature is and how to use the VRS
settings when creating or modifying a scan configuration.

• The One Touch OmniPage Mini-Guide has information

about a new feature in the One Touch 4.0 software. This
brief Mini-Guide explains what the feature is and how to
use the OmniPage settings when creating or modifying
scan configuration.

3. When you’re finished, click Main Menu to return to the Main
Menu window and click Exit.

4. Remove the DVD and store it in a safe place.

That’s it! Installation is finished and your Xerox DocuMate 632
scanner is ready to scan.

DocuMate 632 Scanner User’s Guide 19

Installation

The One Touch Icon

The Serial Number

Register Your Scanner and Check for Updates

Registering your scanner is important as it provides you with
access to our free telephone support service. Registration also
gives you free access to software updates for your scanner.

To register your scanner:

1. Right-click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).

2. Choose Check for Online Updates from the pop-up menu.

3. Follow the instructions on the screen and register your scanner
by entering your scanner’s serial number and your email
address.

NOTE: A valid email address is required.

The serial number is located on the side of the scanner.

After registration is complete you will receive an email
message with your RegID.

Y our RegID is importa nt as you will need it when accessing free
telephone support, or checking for online updates.

4. Write down your RegID below so you will be able to find it
easily in the future.

RegID:_________________________________

20 DocuMate 632 Scanner User’s Guide

Scanning

Scanning

If you selected the recommended Full Install option for your
scanner’s driver (see page 10), then you have several different
scanning options with your Xerox DocuMate 632 scanner. Each
method scans equally well, so use the one with appropriate options
for the item you are scanning.

• Scanner Buttons—When you press either the Simplex or
Duplex button, documents are scanned using the scan settings
indicated by the LED number. The scanned images are then
sent to a software application (known as the Destination
Application) on your computer. See “Load and Scan
Documents” on page 22.

• One T ouch—Use this scan optio n when you want to scan from
the computer screen. Open the One Touch scan panel and
window, adjust the scan settings as needed, put the document
in the scanner , then click the icon on the One Touch panel. Also
use this One Touch method of scanning if you want to access
the advanced features of Optical Character Recognition (OCR)
available from the OmniPage Pro application. See “Scan from
the One Touch Button Panel” on page 26.

• TWAIN Interface—This option uses your scanner’s TWAIN
interface to scan. Select scanning options before scanning, put
the document in the scanner, then click a button on the TWAIN
interface window. See “Scanning with the TWAIN Interface” on
page 81 and “Scanning with the WIA Interface” on page 97.

• Windows Image Acquisition—If your computer is running
Windows XP or Windows Vista, you can use this option to scan
with the Microsoft Windows WIA interface. Select the WIA scan
settings, put the document in the scanner, then click a button
on the WIA window. See “Scanning with the WIA Interface” on
page 97.

• ISIS Interface—This option uses the ISIS driver to scan. You
can access the ISIS interface from an ISIS scanning
application. Select the ISIS scan settings, put the document in
the scanner, then use your ISIS application to scan using the
ISIS interface. See “Scanning with the ISIS Interface” on
page 101.

DocuMate 632 Scanner User’s Guide 21

Scanning

Load and Scan Documents

When you press either the Simplex or Duplex button, documents
are scanned using the scan settings indicated by the LED number.
The scanned images are then sent to a software application
(known as the Destination Application) on your computer.

1. Adjust the paper guide for the width of paper.

NOTE: Always remove any staples or paper clips from

documents before inserting them into the scanner’s Automatic
Document Feeder. Staples and paper clips can jam the feed
mechanism and scratch the internal components. Also remove

TM

any labels, stickers, or Post-It

notes that may come off during
the scanning process and get stuck in the scanner. Misuse as
described here will void your scanner’s warranty.

2. Adjust the paper guides for the width of the paper th en load the

documents so the tops of the pages are inserted into the
Automatic Document Feeder.

For Simplex (one-sided) scans, load the documents face up.
For Duplex (two-sided) scans, the documents can be face up or

down because both sides are scanned.

22 DocuMate 632 Scanner User’s Guide

Scanning

Press the Up or Down Destination
Selectors to cycle through the scan
settings to select the one you want.

The current scan setting. See “Check
the Scan Settings Before Scanning”
on page 24 to check the settings.

3. Check the LED number to make sure you are using the scan

setting you want.
To choose a new scan setting, press the Up or Down

Destination Selector buttons.

4. To scan a one-sided document, press the Simplex button.

To scan a two-sided document, press the Duplex button.

A scan progress window opens and the image is sent to the
selected application from the One Touch utility.

To Cancel scanning, click the Cancel button.
To pause the scanning, click the Pause button. It will change to

a Continue button. Put the page back into the scanner and
click Continue to resume scanning.

DocuMate 632 Scanner User’s Guide 23

Scanning

The One Touch Icon

This number corresponds
to the LED on the scanner.

The icon indicates the
Destination Application
for this setting.

The current name of the
setting.

Your document will be scanned with
these options for setting Number 6.

Note: The configurations shown
on this example of the One
Touch Properties window are for
illustration purposes only. The
configurations you see on your
One Touch Properties window
may be different.

Check the Scan Settings Before Scanning

1. To check the scan settings before scanning, click on the One

Touch icon in the Windows Notification Area (at the bottom right
corner of the screen).

The One Touch Button Panel opens. Click on the arrows to
cycle through to the other buttons.

2. Right-click a button on the panel to see its description.

The One Touch Button Panel shows the description of the
selected setting. This sample shows the current description of
setting 6.

24 DocuMate 632 Scanner User’s Guide

3. When you are ready to scan, click the button on the One Touch

The One Touch Properties window for that setting also opens
so you can change any settings before scanning.

Button Panel. See “Scan from the One Touch Button Panel” on
page 26 for more about the Button Panel.

Scan from the Flatbed Glass

Use the Flatbed glass to scan documents on lighter weight paper,
such as credit card receipts, or items that cannot be scanned with
the Automatic Document Feeder, such as pages in books.

NOTE: You must remove any pages from the Automatic

Document Feeder before scanning from the Flatbed glass. If
pages are in the Automatic Document Feeder, they will be
scanned instead of the page on the Flatbed glass.

To scan from the Flatbed glass:

1. Remove any pages from the Automatic Document Feeder.

2. Open the scanner lid and place the page on the scanner gla ss,

face down.

Scanning

3. Align the paper with the arrows on the scanner for the size of

paper you are using.

4. Close the lid.

5. Press the Up or Down Destination Selector buttons to choose a

scan setting. Then press either the Simplex or Duplex button.

6. The face-down side of the page is scanned and the image is

sent to the selected Destination Application from the One
Touch utility.

DocuMate 632 Scanner User’s Guide 25

Scanning

The One Touch Icon

Click these arrows
to navigate through
the buttons.

Click the button you
want to use to scan.

For example, if you want to
scan with button 2, which
converts the document to
PDF, click here.

Or if you want to scan with button 4,
which attaches the scanned
document to a blank email message,
click here.

Scan from the One Touch Button Panel

You can scan from the One Touch Button Panel on the screen.

1. Adjust the paper guide for the width of paper and load the

documents with their tops into the Automatic Document
Feeder.

For Simplex (one-sided) scans, load the documents face up.
For Duplex (two-sided) scans, the documents can be face up or

down because both sides are scanned.

2. Now click on the One Touch icon in the Windows Notification

Area (at the bottom right corner of the screen).
The One Touch Button Panel opens and shows the first five on-

screen scanning buttons. Click the arrows to cycle through all
button settings. When it reaches the last button, clicking again
goes back to one.

3. On the screen—not on the scanner—click the button you want

to use to scan.

NOTE: Your scanner comes with factory-preset One Touch

button settings. You can reconfigure and rename the buttons for
your specific scanning requirements.

The scanner begins scanning. When the process finishes, the
scanned images appear in the Destination Application, just as if
you scanned with the Simplex or Duplex scanner buttons.

26 DocuMate 632 Scanner User’s Guide

Using the One Touch Button Panel

The Button View

The Button View

The Hardware View The Detail View

Click these
arrows to
navigate
through the
panel’s three
views.

The One Touch Button Panel is also your on-screen set of controls
for the scanner. The One Touch Button Panel shows information
about the scanner and its settings.

1. To open the One Touch Button Panel, click the One T ouch icon.

It is located in the Windows Notification Area at the bottom right
corner of the screen.

The One Touch Button Panel opens at its Button View, which
shows the on-screen scanning buttons.

2. To scan from the panel, click the icon you want to use to scan.

3. To see the detailed settings for a button prior to scanning, click

on the green arrows to navigate through the panel’s 3 views.

Scanning

• The Button View is your main scanner control panel. Use it
to scan or to see all the buttons.

• The Detail View shows the current scan settings for a
button.

If the Properties window is not open, right-click the icon on
the Detail View or Button View to open it.

• The Hardware View shows the current scanners connecte d
to your computer.

From the Hardware View and Detail Vi ew, click the green
arrow to return to the Button View. You can also click on the
hardware icon to return to the Button View.

DocuMate 632 Scanner User’s Guide 27

Scanning

Click these arrows to cycle
through the buttons.

4. To cycle through the buttons, click the arrows on the right side
of the panel.

5. To close the One Touch Button Panel, click the close button on
the panel.

The Default One Touch Settings on Your Scanner

Based on the recommended full install of your scanner driver, your
scanner buttons are pre-configured to scan items for various basic
tasks, such as email or fax, then send the scanned image to an
appropriate, pre-selected Destination Application. The button
names, such as PDF, eMail or Fax, indicate the original factory
settings for a button.

You can change any of these settings. Please see “Configuring the

One Touch Buttons” on page 29 for instructions.

For example, the eMail button is set up to scan documents then
immediately attach them to a new eMail message in your default
eMail program. The email application will default to the email
program specified in the internet options of Internet Explorer.

A folder icon for a button, such as shown for Button 7, means that
the button is set up to archive the scanned item. This is a special
pre-configured Transfer to Storage option for your scanner. The
scanner sends the scanned image directly to a folder without
opening the image first in a Destination Application.

A question mark for a button means your computer does not have
appropriate software, or in some cases the appropriate hardware
for the initial factory settings. In that case, you would probably want
to change the name and Destination Application to something else.

If One Touch OmniPage or the OmniPage software is not installed,
then the options for sending to word processing applications such
as Microsoft Word will not be available.

NOTE: The default page size in each configuration is based on

the location selected in your Windows setup.

28 DocuMate 632 Scanner User’s Guide

Configuring the One Touch Buttons

Right-click on a button (for example,
button 2) and the Properties window
opens for that button.

Each One Touch button configuration consists of a Destination
Application, a Scan Configuration, and a Document Format.
The One Touch Properties window is where you select these three
elements for a button.

To open the One Touch Properties window:

1. Click the One Touch icon. It is located in the Windows
Notification Area at the bottom right corner of the screen.

2. Right-click a button on the One Touch Button Panel.

REMINDER: Remember that left-clicking a button on the One

Touch Button Panel starts the scanner scanning. Right-clicking
opens the One Touch Properties window.

The One Touch Properties window opens for that button.

Scanning

DocuMate 632 Scanner User’s Guide 29

The One Touch Properties window also opens when you press,
hold down, and release the Simplex or Duplex button on the
scanner.

NOTE: Some of the options on the One Touch Properties

Window (and other One Touch windows and dialog boxes) are
“grayed out” and are not available. Grayed out options are not
appropriate for your Xerox DocuMate 632 scanner.

Scanning

The Destination Application.
This is the application that
opens when you are finished
scanning.

The settings that
the scanner uses
when scanning
with the currently
selected button
(in this case
button 2).

The file format of
the images of
the scanned
item.

Click to select
options.

The button number and
name.

About the One Touch Properties Window

The One Touch Properties window is where you can select new
settings for the buttons. The One Touch Properties window also
contains special scanning features such as scanning and burn to a
CD, scanning and converting text directly into an HTML web page,
and scanning with optical character recognition (OCR) that turns a
scanned image into text that you can edit.

NOTE: Some of the options on the One Touch Properties

Window (and other One Touch windows and dialog boxes) may
be “grayed out” and are not available. Grayed out options are
not appropriate for your Xerox DocuMate 632 scanner. If you
use the One Touch application with other Xerox scanners,
grayed out options become active, if appropriate.

The following example of the One Touch window shows the
settings for Button 6. The button is set to scan with the scan
configuration named Color Document then open Microsoft Word to
display the scanned image. The Format and Page(s) option is set
to scan in the RTF image format. The text on the scanned pages
will be converted by the OCR process to text that you can edit in
Word.

30 DocuMate 632 Scanner User’s Guide

The settings on the Properties window are:
Select Destination—The list of applications that can open to

display the scanned image for the selected button. To configure the
list of available applications, click the Options tab at the top of the
dialog box and select the desired options. See “Selecting Options
for a Button” on page 46 for more information.

Scanning

Click the icon of a
selected configuration
to view its settings.

Color GrayscaleBlack and White

Configure
Before Scan

Select Configuration—The list of available scan configurations for
the selected button. The configuration settings include: scanning
mode, resolution (dpi), page size, brightness (Br), contrast (Cr),
color saturation, hue, and gamma. To see a selected scan
configuration’s settings, click its icon. Click the icon again to close
the detailed information.

These icons next to each scan configuration indicate the scanning
mode:

NOTE: Use Configure Before Scan if you want to set the

scanning mode manually before scanning. See “Configure
Before Scan” on page 62.

You can also click the Edit button or double-click the configuration
to see more detailed information about the selected configuration.

Select Format and Page(s)—A set of file formats for the scanned
image for the selected button. The formats are based on the type
of destination application you select.

The icon names indicate their file types. See “Selecting Page
Format Options” on page 41 for more about the formats.

Use Document Feeder/Use Flatbed—These two options are pre­set to remain selected so you can scan from both the Automatic
Document Feeder and the Flatbed glass. Your scanner senses if
pages are in the Automatic Document Feeder and automatically
scans them when you press the Simplex or Duplex button, or you
click a scan button in the One Touch 4.0 utility.

DocuMate 632 Scanner User’s Guide 31

Scanning

To scan from the Flatbed glass using the Simplex button, or the
scan buttons in the One Touch utility, you must first remove any
pages from the Automatic Document Feeder. Otherwise, the
scanner will sense those pages, and scan them instead.

NOTE: When scanning from WIA or other TWAIN applications,

you must choose to scan from the Automatic Document Feeder
or the Flatbed glass. See the sections “Scanning with the
TWAIN Interface” on page 81 and “Scanning with the WIA
Interface” on page 97 for details.

Options tab—Displays a window for selecting options related to
the selected destination application for the scanned image.

Properties button—Displays a window for selecting properties for
each type of Destination Application. See “Setting Destination
Application Properties” on page 35.

Refresh button—Updates the links between all your computer’s
Destination Applications and One Touch 4.0.

NOTE: If you install new software that can be used as a

Destination Application, click the Refresh button to link the new
software to One Touch 4.0.

New/Copy/Edit/Delete buttons—Click New or Copy to add new
scan configurations to the list. Click Edit or Delete to change or
remove them. See the sections “Creating a New Scan
Configuration” on page 49 and “Editing or Deleting Scan
Configurations” on page 60.

OK/Cancel/Apply buttons—OK accepts any changes and closes
the window. Apply accepts any changes but leaves the window
open so you can continue making additional changes. Cancel
closes the window without accepting any changes.

32 DocuMate 632 Scanner User’s Guide

Selecting New Settings for a Button

Select a software application
as the destination to send
scanned documents.

Select a configuration
for scanning the item.

Select a format for
the scanned image

Click these arrows to see the
properties for the button
whose settings you want to
change.

For each One Touch button, you can select a new Destination
Application, Scan Configuration, and Document Format.

Scanning

To select new settings for the Scanner Button:

1. Click the button selection arrows to select the button you want
to change.

Each button has its own settings. So, as you click the arrows to
cycle through the buttons, the available settings on the window
change to show them for each button.

2. From the Select Destination list, select the application where
you want documents sent when scanning is finished.

See “Selecting Options for a Button” on page 46 to display a
full list of the Destination Applications that you can use with the
scanner.

NOTE: If you select a word processing program such as

Microsoft WordPad or Microsoft Word and a page format that
can be used for OCR (such as Text, RTF, Word, sPDF, or nPDF),
the text in scanned images is automatically converted to word
processing text. See “Scanning with Optical Character
Recognition (OCR)” on page 65 for details.

3. From the Select Configuration list, select a scan
configuration.

DocuMate 632 Scanner User’s Guide 33

Scanning

To scan in color, select one of the configurations indicated by
the small color icon, such as the Color Document configuration.

The scan configuration list is preset for the application you
select in the Select Destination list. If you select a different
application, the configurations are for that application.
However, you can create your own scan configurations as well.

4. Select a Format and Page(s) option.
The available options apply to the Destination Application you

select. For example, if you select Microsoft Word as the
Destination Application, the available formats are for text, such
as .doc, .txt, and .rtf. However, if you select Microsoft Paint as
the Destination Application, then the available formats are for
graphics, such as .bmp, and .jpg.

5. Click OK, or if you want to keep the win dow open and work with
other features, click Apply.

Note that while the One Touch Properties window is open, you
cannot scan yet by clicking a button on the One Touch Panel.
You must click OK or close the One Touch Properties window
first. However, you can scan at any time by pressing the
Simplex or Duplex button on the scanner.

When you are finished selecting new settings for a button and
you press or click a scanner button, the document is scanned
using the newly configured settings for that button.

34 DocuMate 632 Scanner User’s Guide

Setting Destination Application Properties

Click a Destination
Application.

Click the Properties
button

The different types of Destination Applications have various
properties that you can select.

1. On the One Touch Properties window, click a Destination
Application.

2. Click the Properties button.

Scanning

A One Touch 4.0 Link Properties dialog box opens for the type
of Destination Application you selected, and the available
options are for that type of application.

Text Documents Properties

These properties apply to Microsoft Word, Microsof t Excel®, Adobe
Reader, and the other applications indicated by their icons in the
list. The properties apply to the OCR settings for the applications.

DocuMate 632 Scanner User’s Guide 35

Scanning

1. Click in the OCR settings boxes for the options you want.
The options will apply to all the applications in the group.
Always send a file, even when no text was found—The

scanned file is sent to the OCR reader even if the image does
not appear to contain text. This could occur if you scanned a
photograph with a One Touch button set for text applications.

Show message if text recognition failed—A message will
open on the screen if the OCR reader does not detect text in
the image.

2. To add another application to the list, click the Add Application
button.

The Add Text Based Link dialog box opens.

3. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, steps

1 and 2 on the dialog box are automatically filled in, and the
application icon appears in step 3.

4. Select the icon in Step 3 of the dialog box. Tha t is the icon that
will appear in the One Touch Destination List.

5. In step 4 of the dialog box, select the file formats that the
application will accept.

Refer to the documentation that you received with the
application to see which text formats the application accepts.

The options you select under step 4 determine the page f ormat
icons in the One Touch Properties window for that group of
applications.

6. Click the Add button.

7. Click OK or Apply on the Link Properties window.

36 DocuMate 632 Scanner User’s Guide

Scanning

8. Click Refresh on the One Touch Properties window.

9. Click OK or Apply on the One Touch Properties window.

Image Documents Properties

These properties apply to OmniPage Pro that you received with
your scanner, plus Microsoft Paint and other image processing
applications.

1. Click in the Color document handling settings boxes for the
options you want.

These options will apply to all the applications in the group.
Convert Bitmaps using Screen Resolution—Use this option

to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.

Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller file sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.

2. To add another application to the list, click the Add Application
button.

See the steps on page 36 to add an application to the list.

3. Click OK.

4. Click Refresh on the One Touch Properties window.

5. Click OK or Apply on the Link Properties window.

DocuMate 632 Scanner User’s Guide 37

Scanning

Storage Properties

These properties apply to the Destination Application named
Transfer to Storage. If a CD burner is attached to your computer,
you also use this dialog box to start the Burn to CD process. See
the section “Scan and Burn to a CD” on page 68.

You can also set up multiple configurations to store scanned items
in separate locations. See “The Storage Options Tab (Archive)” on
page 55 and “Scanning to Multiple Folders” on page 56.

NOTE: If you do not have a CD burner attached to your

computer, the CD options are not shown on the dialog box. The
Burn to CD option is only available for Windows XP and
Windows Vista.

1. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are

saved in the root of the folder specified in the S tora ge Locatio n.
Documents are put into folders by month, week, or type—

Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.

2. Click the Browse button to specify the location to store the
scanned documents.

If you have a CD burner attached to your computer, the option
Show message when ready to burn 5" CD (700MB), should
also be selected so you will see a message when it’s time to
click the Burn to CD button.

3. Click OK on the Link Properties window.

38 DocuMate 632 Scanner User’s Guide

Scanning

eMail Properties

These properties apply to email applications so you can specify the
folder for documents that you will attach to an email message.

®

Microsoft Outlook
blank email message as soon as scanning is finished, but other
email applications do not. If you’re using one of those applications,

such as America Online
contains the scanned documents so you can manually attach them
to your email messages.

will accept direct attachment of documents to a

®

(AOL), you need to know which folder

1. Click the Browse button for Folder for storing attachments
and choose a folder for your email attachments.

2. If you are using America Online (AOL) on your computer, and
the folder name for AOL is incorrect, click the Browse button
and find the correct AOL folder.

For scanned images to auto-attached to a blank email, you
must have the specific folder location AOL uses to find the
attachments. Please contact AOL for more information about
the folder location in which AOL stores attachments.

3. If you need to change your email client, or any other internet
options, click the Internet Options button.

The Windows Internet Options Control Panel opens. Click the
Programs tab and choose a new email client from the Email
list. These are the standard Windows Internet options. Please
see your Windows documentation for more information about
Internet options. If you are using AOL, please see the AOL user
manual for making changes to the Internet options applicable
to AOL.

DocuMate 632 Scanner User’s Guide 39

Scanning

4. Select the options for color document handling.
Convert Bitmaps using Screen Resolution—Use this option

to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.

Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller file sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.

5. Click OK.

6. Click OK or Apply on the One Touch Properties window.

40 DocuMate 632 Scanner User’s Guide

Selecting Page Format Options

Image Formats Text Formats; sPDF is

only one of several text
formats available.

The Page Format options that you select determines the file format
of the scanned document. Appropriate page format option s and file
types are available for the type of Destination Application selected
for the button.

The available options are for images and text.

The Text Formats are for text file types. The names of the formats
indicate their file types. See “Text Formats” on page 43 for details.

Scanning

Create Single Image Files

The TIFF and PDF formats support multiple page documents. If
you are scanning as a TIFF or PDF file and want one file created
for each image scanned, select Create single image files. Note
that this option is automatically selected and disabled if you have
selected a format that only supports single pages, such as BMP or
JPG.

Image Formats

Select an image file format for photos, artwork or other documents
that you want to save as images. BMP and TIFF are standard
image file formats generally used if you want to do additional image
processing, such as photo touch-up or color correction. Both of
those file formats tend to be larger than the JPEG format.

DocuMate 632 Scanner User’s Guide 41

Scanning

Because JPEG image files can be reduced in size, the JPEG
format is often used for images on web pages, or if file size might
be a problem when electronically sending the files. JPEG files are
reduced in size by lowering their image quality, and you can select
the degree of quality for your scanned images from the JPEG page
format icon.

The PDF format is often used to create images of text pages. You
may want to select PDF as the page format when scanning text
pages that do not require OCR processing or other processing.
The PDF format is also used to put multi-page documents on web
sites as pdf-readable files. As with the JPEG option, the PDF
format can be reduced in size or quality.

NOTE: The two other PDF formats—nPDF and sPDF—are for

scanning with OCR processing and with the ability to search the
scanned text. See the next section, “Text Formats,” and also
“Scanning with sPDF or nPDF and Searching for Text” on
page 67 for details.

To select a JPEG or PDF file size:

1. Select JPG or PDF as the page format.

2. Right-click on the JPG or PDF icon.
A menu opens.

3. Choose the file size/image quality option for your scanned
images.

Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximize Quality—Largest file size, no loss of image quality.

Your selection pertains only to the button currently selected on
the One Touch Properties window. Other buttons that have
JPG or PDF selected as the Page Format are not affected, so
you can set the JPEG or PDF file size/image quality
independently for each button.

4. Click OK or Apply on the One Touch Properties window.

42 DocuMate 632 Scanner User’s Guide

Text Formats

The specific text format; this
example is for Microsoft Word
format (.doc).

Example menu for the TEXT
format when the Destination
Application is Microsoft Word.

Example menu for the TEXT
format when the Destination
Application is a Storage location.

Selecting the text format option also selects OCR processing as an
automatic step for scanning. Therefore, when you scan a
document with the text format selected, the text portions of the
document are automatically converted to editable text. See
“Scanning with Optical Character Recognition (OCR)” on page 65.

Select a text format for documents with text or numbers, such as a
business letter, report, or spreadsheet. The text format icon has
several file formats available, depending on the Destination
Application you select.

The specific file format is the file name extension on the text format
icon.

Scanning

As you select Destination Applications that are text applications,
the text format icon changes to match the file type of the
application. In some cases, the Destination Application supports
several file types, and you can right-click on the icon to choose the
particular file type for that application.

To select a file type for the text format:

1. Select the Destination Application.

2. Right-click on the text format icon.

DocuMate 632 Scanner User’s Guide 43

Scanning

3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the button currently

selected on the One Touch Properties window. Other buttons
that have a text option selected as the Page Format are not
affected, so you can set the text file type independently for
each button.

NOTE: The TEXT file types listed below are only available if the

One Touch OmniPage OCR Module or OmniPage Pro software
is installed on your computer.

Simple T ext —The .txt file format. Text with no formatting; used
by the standard Microsoft Notepad application.

Rich Text Format—The .rtf file format. Text that retains
formatting when converted. Available with Microsoft Wordpad
and Word.

Word Document—The .doc file format used by Microsoft
Word.

Comma Delimited—The .csv file format; used for database or
spreadsheet data with fields separated by commas. When the
document is converted into editable text by the OCR software,
the fields are maintained so you can copy and paste them to a
database or spreadsheet application.

Excel Spreadsheet—The .xls file format used by Microsoft
Excel.

HTML Document—The .htm file format used to create web
pages.

Searchable PDF—The sPDF file format used by Adobe
Acrobat and OmniPage Pro. This format converts scanned text
into PDF with text search and OCR capabilities. See “Scanning
with sPDF or nPDF and Searching for Text” on page 67 for
details.

Normal PDF—The nPDF file format used by Adobe Acrobat
and OmniPage Pro. This format also converts scanned text into
PDF with text search and OCR capabilities, plus you can edit
the text in an nPDF image if you have a PDF editing program.
See “Scanning with sPDF or nPDF and Searching for Text” on
page 67 for details.

4. To change the OCR settings, choose OCR Options.

44 DocuMate 632 Scanner User’s Guide

The OCR Options provide a series of selections for the OCR

Click the arrows to get to
the button to rename, then
select the name text.

Type a new name for the
button.

feature when you scan text. This menu option is only available
if you have the One Touch OmniPage Module or OmniPage
Pro software installed on your computer. Refer to the One
Touch OmniPage Mini-Guide on Disc 1 of the installation CD
for details.

Note that the OCR Options settings apply to all buttons. If you
change them for one button, those changes apply to the other
buttons as well.

5. Click OK on the One Touch Properties window.

Renaming a One Touch Button

The One Touch buttons have names that identify their pre-set
functions, such as OCR and PDF, but you can edit the names.

To change the button names:

Scanning

1. Open the One Touch Properties window.

2. Using the arrows, choose the button that you want to rename.

3. Select the name’s text and type a new name.

4. Click OK or Apply.
The button is now renamed.

DocuMate 632 Scanner User’s Guide 45

Scanning

Options tab

Selecting Options for a Button

The One Touch Options determine the types of Destination
Applications available for a button, as well as the location of the
files of your scanned items.

TIP: To get to a button quickly instead of clicking the forward

and back arrows on the button panel, open the One Touch
Properties window, click the Options tab, then click the Select
Button drop-down menu. You can then select the button from the
menu list. Click the Multi Function tab to get back to the button
settings.

To select options:

1. Open the One Touch Properties window and click the Options
tab.

2. Click the menu arrow and choose the button for new options.

46 DocuMate 632 Scanner User’s Guide

3. Select button options as described below.
Show All Destinations—This option selects all the Destination

Application categories. The list of Destination Applications
available for the selected button will include all the applications
on your computer that fall into these categories. This is the
default selection for Button 8. The list also includes printers and
other devices connected to your computer so, for example, you
can scan an item and have it printed immediately.

Select Destinations—Select this option to individually choose
the types of applications to include in the list of Destination
Applications. Check the boxes for the type of application to
include.

• Document Management includes applications for

processing and keeping track of your scanned documents.

• Image Editors include Microsoft Paint and other drawing

and graphics applications.

• Text Editors include Microsoft Word and WordPad,

Microsoft Excel, and other word processing and
spreadsheet applications. Select this option if you want
OCR processing to convert your scanned documents to
text that you can edit. See “Scanning with Optical Character
Recognition (OCR)” on page 65 for more about OCR.

Scanning

• PDF applications are for documents scanned to PDF

format.

• Email includes Microsoft Outlook and other email

applications. See “eMail Properties” on page 39 for details
about attaching scanned documents to your email
messages.

• Storage and CD-R/W is for either storing scanned

documents in a folder, or sending them to a CD burner to
create a CD containing the scanned documents. See
“Transferring Scanned Documents to Storage” on page 76
and “Scan and Burn to a CD” on page 68 for details.

• Fax and Print is for sending your scanned documents

directly to your printer or fax software for faxing.

• Sti event forwarding is for using another application’s

interface for scanning. The One Touch Event Forwarding
dialog box opens so you can select which application to use
to continue scanning. See “Scanning with Event
Forwarding” on page 72 for details.

DocuMate 632 Scanner User’s Guide 47

Scanning

4. After selecting a new category of Destination Applications, click
the Multi Function tab to see which ones are added to the list.

Show Progress Window—Select this option to display the
progress window of the document(s) during scanning.

Use enhanced folder browser—Select this option if you want
to save your scans to a network location that is not a mapped
drive on your computer.

Create copies of scanned documents—Sometimes the
image of a scanned document is only saved as a temporary file
until its Destination Application is finished using it. In those
cases you may or may not want an additional, permanent copy
saved on your hard drive.

For example, if you scan a picture to an email application, the
scanned image is saved as a temporary file, then attached to
the email, and the email is sent. Later, the temporary file of the
scanned picture is deleted. The same situation may occur
when you scan directly to a printer or scan to a fax application.
After a scanned item is printed or faxed, its temporary file is
deleted. However , by selecting this Create copies of scanned
documents option, you can choose to save permanent copies
of those types of images on your hard drive.

This option is not available if either the Document
Management or Storage and CD-R/W options are selected.
because, by default, file copies for those types of Destination
Applications are already automatically saved in the folder for
copies.

For that reason, this option is not available for the default
settings of One Touch Buttons 1, 2 and 7. Those buttons are
set as Transfer to S torage with the Destination Ap plication type
set as Storage and CD-R/W.

Folder Copy Options—This section of the dialog box sets the
location for copies of your scanned documents and how you
want to group them.

Click the Browse button and find the folder for the copies.
Select the grouping option for the documents. The Group by
button option groups the documents under the name of the
One Touch button. For example, if the button is named Printer,
the documents are grouped under the name Printer. Group by
type arranges the scanned documents by the type of file, such
as .doc or .jpg. If you also want to group them by date you can
choose the week and month options.

5. Click OK to save the options for the selected button.

48 DocuMate 632 Scanner User’s Guide

Creating a New Scan Configuration

The Scan Configurations.

The Lock Icon.

Click New to create a
new Scan Configuration.

The scan configurations are where you select the scanning
resolution, brightness, mode (color, black&white, or grayscale),
and a number of other settings.

Scanning

Note the lock icon on the preset configurations. Although you can
unlock and edit the preset configurations, we recommend that you
leave them locked, and only add new configurations. That way, you
will always have the original factory-set configurations available.

To create a new configuration:

1. Open the One Touch Properties window and make sure the
Multi Function tab is selected.

2. Scroll through the applications in the Select Destination list and
click the type of application for which you want to create a new
scan configuration.

When you create a new scan configuration, it will be listed for
the buttons that are set for the same types of Destination
Applications. For example, if you create a new configuration for
a button that is set to show image editor applications, that new
configuration is also listed for any other buttons set for image
editors, but not for buttons set for text editing applications.
Thus, you can create specific sets of scan configurations for
specific functions and they are listed only when appropriate.

3. Click the New button.
If you want to start from the settings of another configuration,

select the configuration, then click the Copy button.
If the Scan Settings tab is not selected, click it.

4. On the Scan Configuration Properties dialog box, type a name.

DocuMate 632 Scanner User’s Guide 49

Scanning

If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.

Type a new name for
the configuration.

Select the scan mode
and drag the slider to
set the resolution.

Drag the sliders to set
the Brightness and
Contrast.

TIP: If you’re going to set up the new configuration to scan

duplex (two-sided), include that in the name, such as “Scan for
Dark Print (Duplex),” to remind you that it is a duplex scan.

NOTE: If you select a printer or other device in the Select

Destinations list, the dialog box may have an additional Device
Settings tab for setting specific options for the particular device.

5. Select scan settings for the new scan configuration.
Mode—Select a scanning mode:

• Black&White to scan in black and white. For example,

letters and memos are usually scanned in black and white.
This scan mode produces the smallest file size.

• GrayScale to scan items such as documents containing

drawings or black and white photographs. The scanning
produces an image of up to 256 shades of gray.

• Color to scan color photographs and other color items.

Color scans have the largest file size.

Resolution—Drag the slider to the right or left to adjust the
dots per inch (dpi) of the resolution. The maximum resolution is
600 dpi; the minimum is 50 dpi. The higher the dpi setting, the
sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the
scanned images.

Brightness and Contrast—Sometimes an item is scanned
with the brightness and contrast set too light or too dark. For
example, a note written with a light pencil may need to be
scanned darker to improve legibility.

Brightness refers to the lightness or darkness of the image.
Contrast is the range between the darkest and lightest portions
of the image. The greater the contrast, the more difference
between the lighter and darker shades in the image.

50 DocuMate 632 Scanner User’s Guide

Scanning

Click to toggle
between inches
and millimeters.

Original Image Inverted Image

Drag the sliders to the right or left to adjust the brightness and
contrast of the scanned image. The Contrast setting does not
apply to the Black&White mode.

6. If you want to lock the configuration, click the key icon to
change it from a key to a lock.

7. Click the Page Settings tab to select page settings.

Size—Click Standard, click the menu arrow and choose a
page size from the list, or click Custom and enter the horizonta l
and vertical page dimensions in the boxes. The maximum size
is 8.5" x 14" for both ADF and Flatbed scans. The units of
measurement can be inches or millimeters. Click the name of
the units, inches or millimeters, to toggle between them.

Improvements and Settings—Only the options that apply to
the selected Destination Application are available.

• Reduce Moire Patterns—Moire patterns are wavy, rippled

lines that sometimes appear on the scanned images of
photographs or illustrations, particularly newspaper and
magazine illustrations. Selecting Reduce Moire Patterns
will limit or eliminate moire patterns in the scanned image.
This option is only available for the GrayScale or Color
Mode at 200 dpi or less.

• Invert Image—Only available for Black&White Mode, this

option reverses the black and whites of an image.

DocuMate 632 Scanner User’s Guide 51

Scanning

The original with a red
watermark over black text.

The scanned item with the
red filtered out.

• Duplex—Scan both sides of the page. If this option is not

selected, the scanner will scan the front side of the page
only.

NOTE: Regardless of the One Touch setting, the scanner

button always takes precedence. In other words, even if the LED
number on the scanner has a setting for Duplex, when you press
the Simplex scanner button the scanner scans in Simplex mode,
and vice versa.

• Skip Blank Originals—Skips pages that are completely

blank. Typically you use this option when you will scan a
stack of two-sided pages which have a number of blank
sides. This option is only available for Duplex scanning.

• Color Filter—Color filter is the ability of your scanner to

automatically remove a color from a scanned item. For
example, if you are scanning a letter with a red watermark,
you can choose to filter out the red so the scanned letter
just shows the text and not the red watermark. Color filter
applies to Black&White or GrayScale Mode.

8. Click the Advanced Settings tab.
The options of the Advanced Settings tab are for the Color or

Grayscale scanning mode.

52 DocuMate 632 Scanner User’s Guide

9. Drag the sliders to the left and right to change the color
settings. As you do, the image changes to show the effects of
the new settings.

Saturation is the strength or purity of a color, hue is the color
your eyes see as reflected from the image, and gamma
controls the brightness of the midtones of the color.

10. Click OK to save the new configuration.
It will now be listed in the list of Scan Configurations on the One

Touch Properties window for the appropriate Destination
Applications.

Scanning

DocuMate 632 Scanner User’s Guide 53

Scanning

The Device Settings Tab

A Device Settings tab is on the Scan Configurations dialog box
when your selected Destination Application sends the scanned
image to a printer, fax application, or other device. You use the
options on the Device Settings tab to select settings for the device.

1. Click on the Device Settings tab.

Fit to page, reduce image if necessary—If the scanned
image is too big to be printed or faxed on a single page, the
image will automatically be reduced to fit the page.

Actual size, crop image if necessary—If the scanned image
is too big to be printed or faxed on a single p age, th e image will
automatically be cropped around its edges to fit on the page.

Center image on page—The image will be printed in the
center of the page instead of at the top right corner.

Maintain aspect ratio—The aspect ratio is the length-to-width
relationship of the image’s dimensions. Select this option so
the image’s relative proportions remain constant.

AutoRotate image for best fit—If the image is a Landscape
format and the device is printing in the Portrait mode, or vice
versa, rotate the image to fit on the page.

Collate copies—If you are printing more than one page,
collate the copies. Enter the number of copies in the Copies
box.

Advanced—Click to see additional settings for the device. The
dialog box that opens is specific to the device. For example, if
the device is your printer, the dialog box is your printer’s setup
settings.

2. Click OK or Apply.

54 DocuMate 632 Scanner User’s Guide

The Storage Options Tab (Archive)

A Storage Options tab is on the Scan Configurations dialog box
when the selected Destination Application is set as Transfer to
Storage. You use the options on this tab to select where you want
to save your scanned items for storage when scanning with that
particular Scan Configuration. Button 7 is set as the default Archive
button for scanning to storage, with Transfer to Storage as the
destination. So if you want to have the Scan Configuration apply to
Button 7, switch to it first before creating the new Scan
Configuration.

NOTE: The selections you make using the Storage Options tab

override the storage options that apply to the S torage Properties.
This means that you can create separate Scan Configurations to
store scanned items at various locations in addition to the main
location set by the Storage Properties. See “Storage Properties”
on page 38 and “Transferring Scanned Documents to Storage”
on page 76 for more details.

Scanning

1. Click on the Storage Options tab.

2. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are

saved in the root of the folder specified in the S tora ge Locatio n.
Documents are put into folders by month, week, or type—

Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.

By default, the location of the archived documents is at

C:\Documents and Settings\<your user name>\My
Documents\My One Touch Archive and then in a folder

based on your selection for the Storage Layout. For exa mple, if
the file type is TIFF, and you select Documents are put into

DocuMate 632 Scanner User’s Guide 55

Scanning

Select Transfer to Storage.

Click the New button.

folders by type, the default location of scanned archive
documents is at C:\Documents and Settings\<your user

name>\My Documents\My One Touch Archive\TIFF
Documents.

3. If you want to store your archived documents in some other
location, click the Browse button to specify the new location.

4. Click OK or Apply.

Scanning to Multiple Folders

When archiving documents with the Transfer to Storage option,
you can scan them to multiple folders. For example, one folder
might be for “Business Receipts,” a second folder might be for
“Personal Receipts,” and a third folder might be for “Annual
Receipts.”

To scan to multiple folders, you create multiple scan configurations
with Transfer to Storage as the Destination Application, and assign
each scan configuration to one of the scanner buttons.

Setting up multiple folders for transfer to storage:

1. Using Microsoft Windows, create the folders that you want to
use for storing scanned items. Note that you can also create
the folders later while creating the new scan configurations.

2. Open the One Touch Properties window.

3. Select Transfer to Storage as the Destination Application.

4. Click the New button.

The Scan Configuration Properties dialog box opens.

5. Click the Scan Settings, Page Settings, and Advanced
Settings tabs, and select the settings you want.

56 DocuMate 632 Scanner User’s Guide

6. To help you remember which folder it is, give the new
configuration a name that indicates the folder name, such as
“Storage for Business Receipts.”

7. Click the Storage Options tab.

8. Click the Browse button.

Scanning

9. Select the folder you created for storing the scanned
documents.

If you haven’t created the folder yet, you can click the Make
New Folder button and type the name for the new folder.

DocuMate 632 Scanner User’s Guide 57

Scanning

The new
configurations apply
to the Transfer to
Storage Destination
Application.

10. Click OK. The selected folder will now be set as the Storage
Location, such as “Business Receipts.”

11. Click Apply. The new configuration is now listed as a Transfer
to Storage configuration.

12. Repeat the process to create additional new configurations,
such as one named “Storage for Personal Receipts.”

13. Make sure to designate separate folders as the Storage
Locations for the new configurations.

You will now have multiple configurations set up for the
Transfer to Storage destination, and each configuration scans
documents to separate folders.

58 DocuMate 632 Scanner User’s Guide

Scanning

14. Now click the arrow buttons to select a scanner button for each
new configuration. Click Apply to set that button for that
configuration.

The following examples show that buttons 7 and 8 have been
set to scan to each of the new configurations.

Note that the button names have also been changed to Storage
1 and Storage 2 to remind you that both send documents to
storage, but to different locations. To change button names,
see “Renaming a One Touch Button” on page 45.

Scan to multiple storage folders:

1. Insert the documents you want to scan to multiple storage
folders.

2. Press the Destination Selector buttons on the scanner to get
to one of the buttons set up for scanning to storage.

3. Press the Simplex or Duplex button to scan the documents.

4. When scanning is finished, put the next set up documents into
the scanner and press the Destination Selector buttons to get
to the next button you have set up for scanning.

5. Press the Simplex or Duplex button to scan the documents.

When scanning is finished, the documents are stored in the two
separate folders.

DocuMate 632 Scanner User’s Guide 59

Scanning

Select the scan
configuration to edit or
delete. It must be unlocked,
as indicated by not having a
lock displayed here.

Editing or Deleting Scan Configurations

NOTE: Your scanner comes with a number of configurations

pre-set at the factory. To ensure that your scanner will always
have a set of correct scan configurations, do not delete the
preset configurations. We also recommend that you keep those
configurations locked so they are not inadvertently deleted. If
you do edit or delete them, and want to get the factory pre-sets
back again, you will need to uninstall then re-inst all your scanner
driver.

To edit or delete a scan configuration:

1. Open the One Touch Properties window.

2. Select the scan configuration you want to edit or delete.

3. To delete the configuration, click the Delete button.

NOTE: If the Delete button is not available, the selected

configuration is locked and cannot be deleted. You must first
click the Edit button and unlock the configuration, as explained
in the next steps.

60 DocuMate 632 Scanner User’s Guide

4. To edit the configuration, click the Edit button.

Click the Lock/Key icon to
toggle between locked and
unlocked.

The Scan Configuration Properties dialog box opens for that
configuration.

You can make changes to a configuration, but for the changes
to be saved, the configuration must first be unlocked. Click the
Lock icon to unlock the configuration. Clicking it toggles
between locking and unlocking the configuration. The key icon
indicates the configuration is unlocked.

Scanning

5. Edit the settings and click OK.

6. Click OK to close the dialog box.

DocuMate 632 Scanner User’s Guide 61

Scanning

Click the arrows to
select the button.

Select Configure
Before Scan.

Right-click on
Configure Before
Scan to get the menu,
and choose the
interface to use for
configuring.

Configure Before Scan

Choosing Configure Before Scan simply opens a scanning
interface when you press or click a scan button. You can then use
the interface to change the Resolution, Scan Mode, and other
settings. When you scan, the scanned image will still be sent as
the file type and to the same Destination Application already
selected in the One Touch Properties window for that button.

To Set Configure Before Scan:

1. Open the One Touch Properties window.

2. Using the arrows, choose the button that you want to set to
configure before scanning.

3. Select the scan configuration Configure Before Scan.

62 DocuMate 632 Scanner User’s Guide

4. Right-click on Configure Before Scan and choose an interface
to use for configuring before scanning.

Some interface options may not be available, based on the
drivers you installed for your scanner.

TWAIN—The TWAIN Interface opens for you to configure the
scanning. See “Scanning with the TWAIN Interface” on
page 81.

WIA—The Windows Image Acquisition Interface (WIA) opens
for you to configure the scanning (available on Windows XP or
Windows Vista only). See “Scanning with the WIA Interface” on
page 97.

5. Click OK or Apply on the One Touch Properties window.

To Scan Using Configure Before Scan

1. Put the documents in the scanner’s ADF tray or on the flatbed
glass.

2. Click on the button you set to use the Configure Before Scan
option.

In the example shown on the previous page, the scanning
option 9 has been set to use Configure Before Scan.

3. The Basic TWAIN interface will open.

Scanning

4. Choose the Scan Type in the upper-left corner of the screen.
Auto Document Feeder—choose this option to scan a stack

of pages in the ADF.
Scan Reflective Using—choose this option to scan a single

page on the flatbed.

5. Choose the Picture T ype of Black & White, Grayscale or Color.

6. Click on the Scan button in the TWAIN interface.

7. Your documents will be scanned and sent to the Destination
Application specified in the One Touch 4.0 Properties.

In the example shown on the previous page, the Destination
Application is Microsoft Paint.

Please see “Scanning with the TWAIN Interface” on page 81 for
instructions on using the scanning features found in the Basic
TWAIN and Advanced TWAIN interfaces.

DocuMate 632 Scanner User’s Guide 63

Scanning

Canceling a Configure Before Scan

To cancel a scan after scanning has begun:

1. Click on the Cancel button in the scanning progress window.

2. The following window will open asking you if you want to cancel
the entire job.

• Yes—scanning stops and all pages scanned in this batch,

up to this point, will be deleted. The TWAIN interface will
close and you can restart your scan from the beginning.

Choose Yes if the TWAIN scan settings are incorrect for
your current scanning batch.

For instance, the Picture Type is Black & White but you
want to scan your documents in color , choose Yes to delete
any scanned pages, then select the correct Picture Type
and restart the scanning.

• No—scanning stops, but all pages scanned in this batch,

up to this point, are not deleted and the TWAIN interface
remains open. You can place a new page on the flatbed
glass or in the ADF, adjust the TWAIN settings for the new
page, then click on the Scan button in the TWAIN interface
to continue scanning. At the end of the scanning batch, all
pages from the first portion of the scan and second will be
sent to the Destination Application.

Choose this option if, for instance, you have been scanning
a black & white document but you want to insert a color
page into the document. Instead of having to re-scan the
entire stack, you can stop the current scan, change the
Picture Type from Black & White to Color, then restart the
scanning without losing the pages already scanned.

64 DocuMate 632 Scanner User’s Guide

Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers
on a scanned page into editable text and numbers. You can then
work with the text and numbers to edit, spellcheck, change font or
type size, sort, calculate, and so forth.

NOTE: Xerox recommends that all OCR processing use the

original factory settings for OCR scanning that came with your
scanner. Wh en scanning with other setting s, use at least 300 d pi
for the resolution. If the original documents are of poor quality
and have small type, 400 dpi can be used as the maximum
resolution.

The One Touch OmniPage Module or the OmniPage Pro software
must be installed on your computer in order to use the OCR
options with the One Touch 4.0 software and your DocuMate 632
scanner. One Touch 4.0 and OmniPage Pro work together to
combine scanning with OCR processing into one integrated step.
The One Touch OmniPage Module was automatically installed
when you installed your driver, the OmniPage Pro software is on
the Disc 2 CD that you received with your scanner. The One Touch
OmniPage Module and the OmniPage software can both be
installed on your computer at the same time, however, the features
in the One Touch OmniPage Module will take precedence over the
OmniPage software features when using One Touch 4.0. The “One
Touch OmniPage Mini-Guide is available on the Disc 1 installation
CD.

Scanning

With the One Touch OmniPage Module or OmniPage Pro software
installed, the OCR process is automatic when the page format on
the One Touch Properties window is a text format, such as DOC,
TEXT, XLS, RTF and so forth.

To scan with OCR:

1. To scan using the buttons on the scanner , press the Destination
Selector until the LED is at 6 (the preset button for converting
scanned documents to editable text), then press the Simplex
or Duplex button.

DocuMate 632 Scanner User’s Guide 65

Scanning

Click the arrows until
Button 6 is on the panel,
then click Button 6.

2. To scan from the One Touch Button Panel, click the One Touch
icon in the Windows Notification Area, click the arrows to see
Button 6, then click Button 6.

Your scanned pages appear in the Destination Application with
their text ready for editing and other text processing.

NOTE: OCR scanning is also for spreadsheets so you can work

in Microsoft Excel (or other spreadsheet application) with the
figures and text from the original spreadsheets.

NOTE: Please Refer to the One T ouch OmniPage Mini-Guide,

on Disc 1 that you received with your scanner, for detailed
instructions on configuring and scanning with the advanced
OCR Options.

66 DocuMate 632 Scanner User’s Guide

Scanning with sPDF or nPDF and Searching for Text

Searchable PDF (sPDF) and Normal PDF (nPDF) are special
forms of an Adobe PDF file. sPDF converts scanned text into the
PDF format with text search and OCR capabilities. nPDF has those
same features, plus you can edit the text in an nPDF image if you
have a PDF editing program.The two PDF formats can also
produce images with different image quality, so you may want to
experiment with them to determine which is better for your scanned
documents. sPDF and nPDF are only available as page format
options if you have the One Touch OmniPage Module or the
OmniPage Pro software installed on your computer.

To scan with sPDF or nPDF:

1. Open the One Touch Properties window.

2. Using the arrows, choose a One Touch button to use for the
sPDF or nPDF scanning.

Scanning

3. Select a Destination Application that uses a text format as the
page format.

4. Right-click on the text format icon.

5. Choose the Searchable PDF or Normal PDF option for the
page format.

DocuMate 632 Scanner User’s Guide 67

Scanning

The page format
icon is now set to
the selection from
the menu.

NOTE: Not all Destination Applications have the sPDF and

nPDF options. Microsoft Word, for example, does not have them
as scanning options.

The settings for the button (button 8 in this example) now show
your page format selection.

6. Choose a Scan Configuration.

7. Click OK.

8. Now scan with that button and the scanned document will be in
the sPDF or nPDF format that was selected for the button.

9. To search for the text, open Adobe Acrobat Reader or Adobe
Acrobat.

10. From the Adobe Acrobat File menu choose Open, and open
the file you just scanned.

11. From the Adobe Acrobat Edit menu choose Find.

12. Enter the text you want to find, and click the Find button.
See the Adobe Acrobat user manual for more about finding text

in a PDF file, or about editing PDF text.

Scan and Burn to a CD

If you have a CD burner attached to your computer, you can scan
directly from your Xerox DocuMate 632 scanner onto a CD. This
feature is available only on computers running Windows XP or
Windows Vista.

68 DocuMate 632 Scanner User’s Guide

Scanning

To scan and burn to a CD:

1. Put a blank CD into your computer’s CD Drive.

2. Open the One Touch Properties window.

3. Using the arrows, choose a button to use for scanning and
burning to a CD.

4. Select Burn to CD as the Destination Application.
The Burn to CD Destination Application is only available if you

have a CD burner attached to your computer, but you do not
need to have a CD in the burner to select the destination.

5. Choose a Page Format and a Scan Configuration.

6. Click OK.
The One Touch Properties window closes.

7. Now start scanning using the button you selected to use to
scan and burn to a CD.

When scanning is finished, a bubble message on the screen
tells you that files are waiting to be burned to the CD.

DocuMate 632 Scanner User’s Guide 69

Scanning

8. Open the One Touch window and make sure that the Burn to
CD Destination Application is still selected and click the
Properties button.

The One Touch 4.0 Link Properties window opens.

9. Make sure a blank CD is in the CD burner.

10. Click the Burn to CD button.
The CD burner begins and your scanned documents are

written to the CD.

NOTE: Until you click Burn to CD these files are stored in your

computer at C:\Documents and Settings\<your user
name>\Local Settings\Application Data\Microsoft\CD
Burning. This is where Windows XP and Windows Vista stores

all files waiting to be burned to a CD by the automatic CD writing
wizard. If other files are also waiting in this location, they will get
written with the One Touch files on the CD.

70 DocuMate 632 Scanner User’s Guide

Scanning

NOTE: When scanning items to burn to a CD, you should

always use one of the factory-set default configurations, or a
custom configuration specifically set up for CD burning. The
default configurations are already set up to send the scanned
images to the proper storage location where the Windows XP
and Windows Vista CD writing wizards can find the files to burn
to the CD. Likewise, when you create a custom configuration for
CD burning, the One Touch software will automatically.

To create a custom configuration for CD burning, select Burn to
CD as the Destination Application, then click the New button and
create the new configuration. You won’t need to select a storage
location because it will be correctly preset for you by the One
Touch software.

Note however, that if you have created other custom
configurations with different storage locations (for example, see
“Scanning to Multiple Folders” on page 56), do not use them for
the Burn to CD Destination Application. Otherwise, the
Windows XP and Windows Vista CD writing wizards will not be
able to find the images to burn onto the CD.

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Scanning

Scanning with Event Forwarding

If you want to specify an application to use for scanning at the start
of the process, you can use event forwarding. The scanner will
feed in the first page, but will then stop until you select the
application to use. After you select the application, its interface will
open and you can use it to continue with the scanning.

To scan with event forwarding:

1. Open the One Touch Properties window.

2. Using the arrows, choose a button to use for the event
forwarding.

3. Select Still Image Client as the Destination Application.
Note that you cannot choose a page format for this option

because the actual destination application is not selected until
after the scanner feeds in the first page of your document.

4. Choose a Scan Configuration.

5. Click OK.
The One Touch Properties window closes.

72 DocuMate 632 Scanner User’s Guide

6. Start scanning using the button you selected for event
forwarding.

A dialog box opens for you to select the application to use for
scanning.

7. Select the application in the box and click OK.
Now the application you selected opens and you can continue

the scanning from that application’s TWAIN interface.

Scanning

DocuMate 632 Scanner User’s Guide 73

Scanning

Choose HTML

Creating an HTML Web Page from Your Scanned Documents

If you scan a document, whether a single page or multiple pages,
you can have the pages converted directly to HTML formatted
pages for posting directly to your web site. Those pages are then
viewable by visitors to your web site without the need for any
internet plug-ins or other special processing. This is, essentially,
from your scanner to a web-ready format in one automatic step.

To scan and create an HTML web page:

1. Open the One Touch Properties window.

2. Using the arrows, choose Button 6, or any other button that has
Microsoft Explorer as one of its Destination Applications.

3. Select Microsoft Explorer as the Destination Application.

4. Choose HTML as the Page Format.

5. Choose a Scan Configuration that has the settings for the
image on the HTML page.

For example, if you want the image to be in color on the HTML
page, choose a color configuration.

6. Click OK.
The One Touch Properties window closes.

7. Insert the document into the Automatic Document Feeder, or
put a page on the Flatbed glass.

74 DocuMate 632 Scanner User’s Guide

Scanning

8. Now on the One Touch Button Panel, click Button 6 (or if you
used another button, click it).

When scanning is finished, the document is first converted to
editable text using the OCR process, then is converted into an
HTML format. Microsoft Internet Explorer then opens showing
your converted page.

NOTE: Depending on the complexity of the document, its

conversion to the HTML format may take a few moments.

9. Choose Save As from the Internet Explorer File menu, give the
page a name, and save it in the location you use for your web
page files.

You may also want to write down the address shown in the
Address bar to make sure you’ll know where to find your new
HTML page later on.

10. You can now use Microsoft Internet Explorer or other
application to post the document to your web page as you
would any other HTML page.

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Scanning

Click the arrows until
Button 7 is on the panel,
then click Button 7.

Your scanned documents
will be stored at this location.

Transferring Scanned Documents to Storage

With the Transfer to Storage scanning process, you can scan
documents and save them in a folder in one step. The process is
ideal for archiving documents without having to manually save or
process them in any other way. If you choose a text format for the
file format, the documents are also automatically converted by the
OCR process into editable text and numbers before being stored.

NOTE: One Touch Buttons 1, 2, and 7 are preset as your

Archive button. But you can also set up any other button to scan
to Archive the text.

1. To scan using the buttons on the scanner , press the Destination
Selector until the LED is at 7, then press the Simplex or
Duplex button.

2. To scan from the One Touch Button Panel, click the One Touch
icon in the Windows Notification Area, click the arrows to see
Button 7, then click Button 7.

Your scanned pages are stored in the location that you
specified on the One Touch 4.0 Link Properties window.

76 DocuMate 632 Scanner User’s Guide

Scanning

To Use OCR Before Transferring to Storage

If the documents you want to transfer to storage are text
documents or spreadsheets, you can have them converted by the
OCR process prior to being stored.

1. Open the One Touch Properties window.

2. Using the arrows, choose Button 7, or any other button if it is
set up with Transfer to Storage as one of its Destination
Applications. Right-click on the scanning button to open the
One Touch Properties window.

If the One Touch Properties window is already open, us the
arrows to choose Button 7 (Archive), or any other button set up
with Transfer to Storage as one of its Destination Applications.

3. Choose a text format as the file format.

4. Choose a Scan Configuration.

5. Click OK.
The One Touch Properties window closes.

6. Now start scanning using Button 7 (or other button you set up
for archiving).

When scanning is finished, the documents are saved in the text
file format and in the location you specified.

DocuMate 632 Scanner User’s Guide 77

Scanning

Select a mapped drive or
server as indicated by the
icon.

To Transfer Documents to a Server or Mapped Drive

When selecting the storage location for scanned documents, you
can select a local folder, or a folder on a server or mapped
drive.You select a mapped drive using the Browse button.

1. See “Scanning to Multiple Folders” on page 56 or “Transferring
Scanned Documents to Storage” on page 76 for the steps to
select the Transfer to Storage options.

2. On either the One Touch 4.0 Link Properties window, or from
the Scan Configuration Properties window, click the Browse
button.

The Browse For Folder window opens.

3. Select a storage location on the mapped drive or server for the
scanned documents.

Servers and mapped drives are represented by an icon that
indicates its network connection.

78 DocuMate 632 Scanner User’s Guide

4. Click OK.

The Hardware icon

Now when you scan using Transfer to Storage as the
Destination Application, the documents are stored on the
server or mapped drive.

Checking the Hardware and Setting the Lamp Power Saving

1. Right-click on the One Touch icon and choose Show
Hardware from the pop-up menu.

You can also click the scanner icon at the top of the One Touch
Button Panel.

Scanning

If the Hardware View of the panel is open you can also right­click on the DM632 icon.

The Hardware Properties dialog box opens and shows
information about your Xerox DocuMate 632 scanner.

DocuMate 632 Scanner User’s Guide 79

Scanning

2. Click the Properties button.

Your scanner has a built-in power saving feature that is set to
power down after 15 minutes of idle time. You can change the
time before the scanner powers down, from 1 minute to a
maximum of 10 hours.

3. Click the arrows for the Lamp timeout setting and choose a
time setting.

To turn the lamp on and off manually without turning off power
to the scanner, click the Lamp On or Lamp Off buttons.

To return the scanner to its factory settings, click Reset Device.

4. Click OK to save the changes and close the dialog box.

80 DocuMate 632 Scanner User’s Guide

Scanning with the TWAIN Interface

Scanning with the TWAIN
Interface

In addition to using the One Touch Button Panel to scan, you can
also scan using the TWAIN interface. Many applications can use
TWAIN for scanning.

A Note About Y our Scanner and the TW AIN st andard: TW AIN is
a widely recognized procedure that computers use to receive
images from scanners, digital cameras, and other digital devices.
Because the TWAIN interface is essentially the same regardless of
the software you use to open it, you can still use the instructions in
this User’s Guide for scanning with your Xerox DocuMate 632
scanner. The steps below show the basic process to open the
TWAIN interface, but to open it in specific software applications
please refer to their user’s guides, then return to this User’s Guide
for the steps to scan.

NOTE: If the OneTouch configuration you are using to scan is

set to Configure Before Scan, and the selected option is
TWAIN, the TWAIN interface opens right away. You don’t need

to open it from another application as explained in the following
steps.

Basic Steps to Open the TWAIN Interface

Each TWAIN-compliant software application has its own specific
steps to open the TWAIN interface, but the basic process is the
same for most of them.

To scan with the TWAIN Interface:

1. Open an application that is TWAIN-compliant.
Applications that are TWAIN-compliant include Microsoft

PowerPoint and Microsoft Word, and many other graphics
applications and word processing applications.

DocuMate 632 Scanner User’s Guide 81

Scanning with the TWAIN Interface

2. Use the application’s command that opens the TWAIN
interface.

For example, in Microsoft PowerPoint, from the Insert menu,
choose Picture then choose From Scanner or Camera. Click
the drop-down menu and choose Xerox DocuMate 632. Then
click Custom Insert. Note that your scanner may be listed
twice. One listing is for choosing TWAIN Interface, the other is
usually for choosing the WIA Interface. See “Scanning with the
WIA Interface” on page 97 to scan from WIA.

Other applications have steps similar to PowerPoint’s.

3. The TWAIN Interface will open. If you’ve already scanned using
TWAIN, the interface that opens is the one you used previously
to scan.

Please refer to an application’s user guide fo r the appropriate steps
to open the TWAIN Interface for your scanner.

82 DocuMate 632 Scanner User’s Guide

The Two TWAIN Interface Options

The Basic Interface has the settings
for scanning typical documents.

The Advanced Interface has all the
scan settings of the Basic Interface,
plus a range of additional settings for
more advanced image adjustment.

When scanning with TWAIN, you have two interface options:

• Basic Interface—Use the Basic Interface if you don’t need to
make many adjustments to the image before scanning. You
can adjust brightness, contrast, resolution, page size, and
picture type. You can also choose to scan from the ADF or
Flatbed. See “Scanning from the TWAIN Basic Interface” on
page 84.

• Advanced Interface—The Advanced Interface includes all the
settings of the Basic Interface, plus a wide range of more
advanced settings, such as color saturation, gamma, and hue.
See “Scanning from the TWAIN Advanced Interface” on
page 86.

Scanning with the TWAIN Interface

DocuMate 632 Scanner User’s Guide 83

To switch between the Basic and Advanced Interfaces, click the

Basic Interface or Advanced Interface button.

NOTE: When scanning from a TWAIN application, the interface

that opens is the one you used previously to scan.

Scanning with the TWAIN Interface

Click the Advanced Interface button if
you would rather scan with the
Advanced Interface.

Scanning from the TWAIN Basic Interface

The Basic Interface can scan a preview of the image so you can
adjust its appearance before scanning the final image. After
adjusting the appearance, you click the Scan button on the Basic
Interface (not on the scanner) to scan the item.

To scan from the Basic Interface:

1. From the Scan Type menu, choose the option to scan:

• Scan Reflective Using—Scans the document on the

Flatbed.

• Auto Document Feeder-Duplex—Scans two-sided

documents from the Automatic Document Feeder.

• Auto Document Feeder-Simplex—Scans one-sided

documents from the Automatic Document Feeder.

2. Choose the color, grayscale, or black and white option from the

Picture Type menu.

NOTE: If you want to preview the document before scanning

from the ADF, make sure only one page is loaded into the
scanner.

3. Click the Preview button.
The scanner scans the item and displays a preview image. You

can now use the options on the Basic Interface to adjust the
image.

84 DocuMate 632 Scanner User’s Guide

Scanning with the TWAIN Interface

NOTE: If you want to preview a stack of pages, use one of the

pages as a test page and load it into the scanner. Click the
Preview button and adjust the scanner settings. Then replace
the page on the stack at its original position and load the stack
into the scanner. Then just click the Scan button.

4. Adjust the Brightness, Contrast, and Resolution until the
picture is what you want. You can also change the picture type
again, for example, from color to grayscale.

5. When you are satisfied with the preview image, remember to
place the document into the ADF again if you’re scanning a
stack of pages. Click Scan.

6. When you’re finished scanning items, click Done to close the
Basic Interface.

7. The scanned images will appear in the TWAIN application
you’re using.

DocuMate 632 Scanner User’s Guide 85

Scanning with the TWAIN Interface

Choose from this menu to scan
from the ADF Simplex (one­sided), Duplex (two-sided), or
Reflective (from the Flatbed).

Click an icon to select a
configuration—Color, Grey
Scale, or Black&White. Clicking
the “+” sign in front of Custom
shows Custom’s scan settings.

Click a setting in the list to
change it. The setting’s options
appear on the right side of the
Advanced Interface where you
can make changes if
necessary.

Click Preview to view the
image in the window.

Check the Scan Info to
make sure your computer
has sufficient space for the
image. Warning icons on
this box appear if your
computer does not have
enough space for the
scanned image’s file.

If you don’t need all the
features of the Advanced
Interface, click Basic
Interface to return to it.

Click Done to close the
Advanced Interface.

When you are satisfied
with the scan settings,
click Scan.

Scanning from the TWAIN Advanced Interface

The Advanced Interface has a wide range of image adjustments for
scanning.

1. Open the TWAIN Interface as described in the section
“Scanning with the TWAIN Interface” on page 81.

2. If the Basic Interface opens, click the Advanced Interface
button.

The Advanced Interface opens.

86 DocuMate 632 Scanner User’s Guide

3. From the Scan Type menu, choose the option to scan:

• Scan Reflective Using—Scans the document on the

Flatbed.

• Auto Document Feeder-Duplex—Scans two-sided

documents from the Automatic Document Feeder.

• Auto Document Feeder-Simplex—Scans one-sided

documents from the Automatic Document Feeder.

Scanning with the TWAIN Interface

4. Click one of the icons to select a configuration.
For example, select Color Configurations and then select

Custom to scan a color item with the preset Custom scan
settings.

The configuration settings appear as a list. Click the + (plus)
sign to see the full list. Click the - (minus) sign to collapse the
list.

• Color scans the image in full color. Use this setting to scan

color photographs and other color images. The file size is
the largest of the image type options.

• Grey Scale scans the image using up to 256 true shades of

gray. Use this setting to scan black and white photographs
and other higher quality black and white images. You can
also scan a color photo with this setting to turn its colors
into gray shades. The file size is about one third the size of
a color scan.

• Black&White is for letters, memos, pen and ink drawings,

and other black and white material. This setting produces
the smallest file size for scanned items.

5. Click the Preview button to preview the image before
scanning.

6. Review the image to determine if adjustments are needed.

7. To adjust a setting, click the setting in the list on the left below
the selected configuration.

A panel opens on the right side of the Advanced Interface for
the selected setting. Select new options on that panel. See
“Adjusting the Image with the Advanced Interface” on page 88
for details about changing scan settings.

8. (optional) To preview the image again, put the document back
into the scanner Automatic Document Feeder if you’re
scanning from it, and click the Preview button again. Readjust
the settings if necessary.

9. When you’re satisfied with the image, load all the documents
into the ADF Input Tray and click the Scan button.

10. When you’re finished scanning items, click Done to close the
Advanced Interface.

A scan progress window opens. To Cancel scanning while it is
in progress, click the Cancel button on the progress window.

DocuMate 632 Scanner User’s Guide 87

Scanning with the TWAIN Interface

Resolution

Brightness/Contrast
Color (Gamma,

Saturation, and Hue)
Scan Size

Adjusting the Image with the Advanced Interface

You can adjust the scan settings on the Advanced Interface to
produce the best possible image for the documents you’re
scanning.

To adjust a setting:

1. On the left side of the Advanced Interface, select a
configuration, for example, Color Configurations.

2. Click a setting in the list of settings, or click its corresponding
button on the right side of the Advanced Interface.

NOTE: The list of scan settings for a configuration applies only

to that type of configuration. For example, the Black&White
Configuration does not have a setting for adjusting the Color
Hue.

NOTE: The information in the scan settings list and the options

you select on the various settings panels are interactive. As you
change the settings on the panel, the numbers in the list on the lef t
also change.

88 DocuMate 632 Scanner User’s Guide

Adjusting the Resolution

Resolution determines the amount of detail you can see in the
scanned image. The resolution setting for a scan is in dot s-per-inch
(dpi). The higher the resolution, the finer the details. However,
higher dpi settings also take longer to scan and produce larger file
sizes. Usually the higher resolution settings are used for precision
work, such as photographs or fine artwork.

The following figure shows the resolution options.

Scanning with the TWAIN Interface

NOTE: The location of various buttons on the panels may be

slightly different on your Advanced Interface window. The
appearance of the window depends on your computer monitor’s
screen resolution.

To adjust the resolution:

1. To use one of the preset resolutions for typical scanned items,
click one of the options in the list.

For example, to set the resolution for scanning a business card,
select Business Card. That setting is preset to read small print
on a typical business card.

2. To set the resolution manually, drag the Resolution slider to
the left to decrease the resolution or to the right to increase it.

3. Click Reset to return the resolution to its original setting.

DocuMate 632 Scanner User’s Guide 89

Scanning with the TWAIN Interface

Adjusting the Brightness and Contrast

The resolution panel also includes an advanced setting for Moire
patterns. Moire patterns are wavy, rippled lines that sometimes
appear on the scanned images of photographs or illustrations,
particularly newspaper and magazine illustrations. To scan the
image and limit or eliminate moire patterns, select the Reduce
Moire option. This option is only available from 50 to 300 dpi.

Sometimes an item is scanned with the brightness and contrast set
to be too light or too dark. For example, a note written with a light
pencil may need to be scanned darker to improve legibility.

The following figure shows the brightness and contrast options.
Contrast is only available for Color and Gray Scale configurations.

To adjust the brightness and contrast:

1. Drag the Brightness slider to the left to make the item darker
or to the right to make the item lighter.

2. Drag the Contrast slider to the left to decrease the contrast or
to the right to increase the contrast.

You can also type a number directly into the brightness or
contrast setting boxes, or click the up and down arrows next to
the box to increase or decrease the setting.

3. Click Reset to return the settings to their original numbers

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Scanning with the TWAIN Interface

Adjusting Gamma, Saturation, and Color Hue

If you’re using the Color Configuration to scan, you can adjust a
group of color settings. Gamma controls the brightness of the color
midtones. Saturation is the strength or purity of a color and hue is
the color your eyes see as reflected from the image.

The following figure shows the color options.

To adjust the color settings:

1. Drag the Gamma, Saturation, and Color Hue sliders to the left
to decrease the settings or to the right to increase the settings.

You can also type a number directly into the setting boxes, or
click the up and down arrows next to the boxes.

2. Click Reset to return the settings to their original numbers.

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Scanning with the TWAIN Interface

Adjusting Input Size

You can scan documents up to 8.5" x 14", but you can select other
scan sizes, or adjust the input size to scan only specific sections of
an image. For example, if you’re scanning a photograph and want
to focus on one section, adjusting the input size removes the rest
of the photograph from the final scanned image.

The following figure shows the input size options.

To set the image size:

1. Select the image size from the menu.
The dotted outline shows the selected area in the image.

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Scanning with the TWAIN Interface

The Scan Info box shows the
size and position of the area.

The selected scan area.

The following figure shows an example of a manually selected
area.

You can now move or resize the outline to select the specific
area you want to scan.

2. To move the dotted outline, put the pointer in the selected area
and drag the mouse.

3. To resize the selected area, put the pointer on a dotted line and
drag it.

Note that as you drag a dotted line, the menu selection for the
image size changes to Custom to indicate you are customizing
the size.

The Scan Info box on the lower left portion of the Advanced
Interface shows the information for the new area.

4. If the dotted line is not exactly where you want it, put the pointer
on the line and drag the mouse.

5. If you want to remove the selected area and start over, click

Remove on the Scan Info box.

NOTE: Clicking Remove causes the entire 8.5" x 14" area to be

selected.

The ruler units

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The ruler around the edges of the image help you precisely
position a custom sized image. You can change the ruler units to
suit the type of measurements you want.

Scanning with the TWAIN Interface

Location of the top
left corner of the
image in the
Preview window

Physical size of the
image to scan

Size of the file of the
scanned image

The space on your
computer’s hard drive

Current location of
the pointer as you
drag it on the
Preview window

The Scan Info Box

To set the ruler units:

1. Click the Ruler Units button.
The ruler units across the top and down the side of the window

cycle through centimeters, inches, and pixels.

The following figure shows the information on the Scan Info box:

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Creating a New Advanced Interface Profile

You cannot change the settings of the preset profiles in the
Advanced Interface. However you can create new profiles and
save them for future use.

To create a new profile:

1. On the Advanced Interface, select one of the preset profiles, for
example, Black&White Configurations/Custom.

2. Adjust the settings as required and then click the Save As
button.

The Save Profile dialog box opens.

Scanning with the TWAIN Interface

3. Type a name for the new profile and click OK. The name must
be at least two characters long.

Your new profile is added to the configuration list.

To change or delete a profile you created:

1. Select your profile from the configuration list.

2. Make changes to the profile as needed, and then click Save.

3. If you want to delete the selected profile, click Delete.

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