Xerox DocuColor 2240-1540 User Manual

Table of Contents

Scanning Overview 1

Scanning Using Mailboxes 2

Scanning Using Templates 2

How to Scan Using Mailboxes 3

Basic Scanning Tab 5

Output Color 6
Scanning Resolution 7

2 Sided Originals 8

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Scan Options Tab 10

2 Sided Originals 11
Reduce/Enlarge 12

Using Presets 12

Using Variable% 13
Using Auto % 14

Scan Size 15

Bound Originals 16
Mixed Size Originals 18

Border Erase 19

Image Quality / File Format Tab 20

Original Type 21
Image Compression 22

Lighter/Darker/Contrast 23

Auto Exposure 24

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How to Pause or Cancel a Scanning Job 25

How to Cancel Scanning Jobs from the Workstation 25

Checking or Deleting a Scan Job on the Machine 26

Checking a Scan Job 26

Deleting a Scan Job 27

Scanning in Batches 28

Managing Scanned Documents 29

Retrieving/Deleting Scanned Documents 29

Retrieving a Scanned Document 29
Deleting a Scanned Document 29

Configuring the Client for Scanning 30

Installing the Network Scanner Utility 30

Required Environment 30

Installation 31
Uninstallation 31

Changing Network Scanner Utility Settings 32

Importing Scanned Data 32

Importing to an Application 32

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Scanning Overview

3. User Guide (Scan)

Your printer/copier can also be used as a scanner. You can either
store your scanned job in a mailbox on the printer and retrieve it at
your workstation, or you can select a template, that you have
previously created using Internet services, on your desktop. The
template will determine the characteristics of your scanned job
and its destination.

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Scanning Using Mailboxes

The scanner function is available when you are connected to the
network environment using TCP/IP protocol.

You can scan your originals using the printer/copier and apply
most of the features to scanned output, just as when making
copies. The scans are stored in an electronic mailbox that has
been created in the machine. The stored data can be retrieved on
your client workstation if it has the appropriate scanning driver and
if it has been connected to the network.

Scanning Using Templates

Job Templates can be created, edited, copied, and deleted using
Internet Services. You can create these templates with different
features and settings that will be applied to specified scan jobs on
the machine. You can retrieve the job template by selecting the
Job Template tab in Internet Services. Up to 250 job templates
can be stored on the machine.

For more information on Job Templates, refer to the Internet
Services Online help system.

For more information on Internet Services, refer to the User Guide
(Print).

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How to Scan Using Mailboxes

You can scan originals, and then store the scanned document in
mailboxes. The scanned document can be saved in JPEG or
TIFF format.

NOTE: In order to use this machine as a scanner, the IP address,

Port, and mailboxes must be properly configured. Contact your
System Administrator to set up a mailbox for you.

Place the document in the DADF or on the Document Glass.

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Select Scan from the Menu screen. The Basic Scanning screen is

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displayed.

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Select Mailbox. The Mailbox screen is displayed.

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Select the mailbox where the scanned data is to be stored.

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You can go to the previous screen by touching the up arrow, and
the next screen by touching the down arrow. Or using the
numeric keypad, you can enter numbers in the Go to box to go
directly to a specific Mailbox.

Once a mailbox is selected, any documents stored in the box will
be displayed in the Number of Docs box.

NOTE: If you select Mailbox and press Document List, you can

check the documents stored in the Mailbox.

Press Start to begin scanning, or press Close to select additional

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scanning functions. The scan data will be saved in the specified
mailbox.

For more information on scanning functions, refer to the following
sections.

To view or retrieve scanned documents, refer to the Managing
Scanned Documents section in this chapter.

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Basic Scanning Tab

Mailbox Allows you to scan originals and then store the scan data in

Job Template Allows you to apply preexisting job templates to jobs on the

Output Color Allows you to select the output color for specific types of originals.

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Below is a brief explanation of each feature available on the Basic
Scanning tab. Each feature is explained in detail on the following
pages.

mailboxes. The scan data can be saved in JPEG or TIFF format.

machine.

You can choose from Auto, Full Color, Grayscale, or Black.

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Scan Resolution Allows you to select the desired scan resolution. Select from 200

dpi, 300 dpi, 400 dpi, or 600 dpi.

2 Sided Originals You can scan both sides of 2-sided originals automatically.

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Output Color

Auto The Auto Color option enables the copier to determine if the

Full Color Best used when scanning color originals. The text in the

Grayscale Select when scanning originals with different shades of black and

Output Color allows you to define the kind of original document
you wish to scan. The default is Auto.

The following options are available:

document is black and white or color.

The DADF must be closed for the Auto option to function.

In order for the scanner to accurately sense color on a document,

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the color area must be greater than 50 mm

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inches
Very dark colors may be sensed as black. In this case, select the
Full Color option as well.

document will be clearer, and the color graduation will be
represented in greater detail.

white. This option can be used for originals that cannot be
scanned in black and white only.

). If the color area is less, select the Full Color option.

(approximately 2

Black Select when the desired output is a black and white copy. Black

and white copies can be made from any original. With Black
selected only Black toner is used.

Load your originals and select the mailbox where the scanned

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data is to be stored.

Select the Output Color from the Basic Scanning screen.

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Select additional scanning features, or press Start to begin

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scanning.

Scanning Resolution

Scan Resolution allows you to select the desired scan resolution.
Select from 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

The higher the scanning resolution, the larger the image file
created.

Load your originals and select the mailbox where the scanned

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data is to be stored.

Select the desired Scan Resolution from the Basic Scanning

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screen.

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Select additional scanning features, or press Start to begin

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scanning.

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