Xerox DesignPro Tools for AFP Quick Start Guide

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DesignPro Tools for AFP

G e t t i n g S t a r t e d G u i d e

Elixir Technologies Corporation

721 East Main Street

Ventura, CA 93001

DP200801V300

All product names and trade names used herein are trademarks of their respective owners.

To report any errors you might find, please send a note to errata@elixir.com. Please note: e-mails are used to correct future versions of this guide and may not receive an individual reply. For technical support, “Customer Support” on page 12.

2	DesignPro Tools® for AFP Getting Started Guide

Contents

Chapter 1: Introduction	7
DesignPro Tools Overview ...................................................................	7
Associated DesignPro Tools Applications ............................................	8
About This User Guide ..........................................................................	9
Who Should Use This Guide? .....................................................................	9
Related Guides...........................................................................................	10
Conventions .........................................................................................	10
Typographic Conventions..........................................................................	10
Symbolic Conventions...............................................................................	11
Getting the Answers You Need ...........................................................	12
Customer Support .....................................................................................	12
Elixir Web Site ..........................................................................................	13
Elixir Training ...........................................................................................	13
Product Help ..............................................................................................	13
Release Notes ............................................................................................	14
Chapter 2: Installation	15
System Requirements ................................................................................	15
Software Requirements ....................................................................................	15
Hardware Requirements ...................................................................................	16
Print Servers and Compilers ............................................................................	16
Installing DesignPro Tools ........................................................................	17
Select Components ....................................................................................	23
Complete DesignPro Tools Installation, Continued ..................................	24
Registering DesignPro Tools.....................................................................	30
Preparing and Downloading Initial Product License from the Internet ...........	33
Downloading Existing Product License from the Internet ...............................	35
Viewing the Product License Information........................................................	35
Deactivating the Product License File..............................................................	36
Continuing the Installation ........................................................................	37
Upgrading DesignPro Tools ......................................................................	39
Modifying DesignPro Tools ......................................................................	47
Repairing DesignPro Tools .......................................................................	54

Contents

Uninstalling DesignPro Tools ...................................................................	61
Installing DesignPro Tools in Silent Mode ...............................................	68
Upgrading DesignPro Tools in Silent Mode .............................................	73
Modifying DesignPro Tools in Silent Mode .............................................	75
Repairing DesignPro Tools in Silent Mode...............................................	78
Uninstalling DesignPro Tools in Silent Mode ..........................................	81
Chapter 3: Configuration	85
Understanding Virtual Folders ..................................................................	86
Adding Virtual Folders..............................................................................	88
Removing Virtual Folders .........................................................................	90
Chapter 4: Quick Start	91
Understanding the Application..................................................................	92
Opening the DesignPro Form Editor.........................................................	94
Setting Page Properties ....................................................................................	95
Adding an Image..............................................................................................	96
Adding Text....................................................................................................	100
Saving as an Elixir Form................................................................................	103
Importing Text................................................................................................	104
Editing Text....................................................................................................	108
Adding Images ...............................................................................................	110
Drawing a Box ...............................................................................................	112
Drawing a Line...............................................................................................	115
Saving as an AFP Overlay .............................................................................	116
Creating an Application...........................................................................	120
Opening a New PageDef................................................................................	120
Setting PageDef Properties ............................................................................	123
Inserting a Template Overlay.........................................................................	124
Creating a Font List .......................................................................................	127
Setting PageFormat Properties ......................................................................	132
Loading the Dataset .......................................................................................	133
Data Placement ..............................................................................................	135
Setting Record Positioning ............................................................................	139
Saving the PageDef........................................................................................	140
Adding a FormDef .........................................................................................	143
Setting FormDef Properties ...........................................................................	145
Setting CopyGroup Properties .......................................................................	146
Setting SubGroup Properties .........................................................................	147
Inserting Overlays..........................................................................................	148
Saving the FormDef.......................................................................................	149

4	DesignPro Tools® for AFP Getting Started Guide

Proofing Your Work .......................................................................................	150
Using Elixir PrintDriver Pro to Create Overlays.....................................	153
Creating an Overlay from an MS Word Document........................................	153
Making Modifications to a Printed Form .......................................................	159
Adding a New Image......................................................................................	161
Print Preview ..................................................................................................	163
Saving the Overlay .........................................................................................	163
Index	165

Contents

6	DesignPro Tools® for AFP Getting Started Guide

Chapter 1:

Introduction

Welcome to the DesignPro Tools for AFP Getting Started Guide. This guide is designed to get you up and running with DesignPro Tools for AFP. This guide provides the following:

Default installation, including installation of the system software and system configuration.

DesignPro Tools Quick Start exercises, which will lead you through a few exercises for hands-on experience with DesignPro Form Editor, Elixir PrintDriver, and DesignPro Visual PPFA.

In the Quick Start exercises, you will create and edit overlays. Then you will use overlay, font, and image resources in PageDefs and FormDefs. You will also place variable data on single and multiple page documents and proof your work – onscreen!

This chapter defines who should use this guide, describes the guides within the DesignPro Tools documentation set, and provides Elixir Customer Support and training information.

DesignPro Tools Overview

DesignPro Tools for AFP provides a Windows-based, visual design environment for the rapid and cost-effective creation of resources and variable projects for the AFP print environment. DesignPro Tools supports integrated OGL and PPFA editors that make it easy to create and edit the overlays, fonts, images, and data layout needed for AFP printing. Once designed, resources can be saved in the AFP Source or Object format.

Developed according to the published IBM Advanced Function Presentation (AFP) standards, DesignPro Tools supports Record Format, as well as Traditional PageDefs and enables the management and conversion of resources to different formats.

Associated DesignPro Tools Applications

DesignPro Tools for AFP employs integrated applications and utilities to provide advanced functionality for creating resources such as documents, overlays, fonts and images for AFP jobs. Each application helps you create or modify one or more of these necessary resources in a simple environment.

Following are the DesignPro Tools for AFP applications:

DesignPro Form Editor: a page layout tool for creating and editing overlays using native AFP, Windows, or Elixir resources. Overlays can be saved to source or object code.

DesignPro Visual PPFA: an application development tool that generates PPFA PageDefs and FormDefs without time-intensive coding. Visual PPFA also supports the placement of variable data on single and multiple page documents. PageDefs and FormDefs can be saved to source or object code.

DesignPro Manager: a Windows Explorer-based file management tool for resources used in editing and creating overlays, graphics and fonts. It is also a central launching area for the DesignPro Editors and other utilities.

DesignPro Graphics Editor: a bitmap editor that prepares scanned images for printing. Images can be tiled into fonts to speed the printing process. Uses native AFP, Windows or Elixir resources for bitmap editing.

DesignPro Font Editor: a raster font editor used to create and edit all AFP font components (character sets, code pages and coded fonts). Easy to use editing tools give you precise control over font design, including resizing, pixel editing, filtering, and special effects. Outline fonts can also be opened, edited, and saved as Elixir or AFP fonts.

Elixir PrintDriver Pro: a utility for “printing” Windows documents into overlays. Windows documents can be opened in their original format and printed using the Elixir PrintDriver into overlays. All supported formats can be created using the PrintDriver.

Elixir Scout: a system service that watches directories for a file or an event to perform any number of actions like launching an executable (EXE or COM), running a batch file (BAT or CMD), or selecting a process (DLL).

Elixir Viewer: displays printstream and resource files.

AFPDS Tree: displays the hierarchical structure of AFPDS files and the binary data contained in the structured field records.

8	DesignPro Tools® for AFP Getting Started Guide

About This User Guide

This guide introduces you to DesignPro Tools. It provides assistance with system installation and configuration and provides a few exercises to help you feel confident in the use of DesignPro Tools. This guide is divided into four chapters:

Chapter 1: Introduction

Provides a general introduction to DesignPro Tools and the DesignPro Tools Getting Started Guide.

Chapter 2: Installation

Includes system requirements, registering, and installing your software.

Chapter 3: Configuration

Introduces the concept of virtual folders and leads you through an exercise in setting up virtual folders in the DesignPro Manager.

Chapter 4: Quick Start

Leads you through the DesignPro Form Editor, Elixir PrintDriver Pro, and Visual PPFA using a set of sample applications.

Who Should Use This Guide?

This guide is for anyone who needs to create and edit AFP and PPFA resources for an AFP printing environment. This includes IBM mainframe users and print bureaus hosting an IBM printing environment.

This guide assumes you are already familiar with Microsoft Windows operations, printer and font management operations and PC peripherals. You should also have access to reference manuals for PC software and hardware, including any printers you are using for the design and print processes.

Chapter 1: Introduction

Related Guides

If you require further information about a specific topic or wish to obtain product background information, reference the following resources, all of which are part of the DesignPro Tools for AFP documentation package.

DesignPro Tools Manager for AFP User Guide DesignPro Tools Form Editor for AFP User Guide DesignPro Tools Visual PPFA User Guide DesignPro Tools Font Editor for AFP User Guide

DesignPro Tools Graphics Editor for AFP User Guide DesignPro Tools for AFP Migration Guide

Conventions

Elixir products adhere to Microsoft Windows conventions for using menus, menu commands, dialogs, command buttons, icons and mouse. See your Windows manual for more information.

This guide uses the following typographic and symbolic conventions to identify special information.

Typographic Conventions

The typographic conventions used in this guide are given below:

Convention	Information Type/Example

Bold type	Text for you to enter.
	Field names, windows, toolbars, buttons and workspace areas within a
	task step.
	Example: select an item from the List of Used Fonts.
	Example: click the Options tab.
	Example: use rules set by the Start on option.
	Example: select the Text tool.
	Example: click OK to save settings.

Italic type	References to other documents and books.
	Example: refer to the DesignPro Tools Form Editor for AFP User
	Guide.

10	DesignPro Tools® for AFP Getting Started Guide

Symbolic Conventions

Look for the following symbols as you read through this guide to identify special information.

The Note symbol calls your attention to additional information.

The Tip symbol highlights a helpful tip.

The Shortcut symbol calls your attention to an easier way of accomplishing a task.

The Warning symbol warns you of problems you might encounter.

The Migrating Users symbol provides notes and tips for anyone migrating from a previous version of DesignPro Tools.

The Question symbol refers you to the online help for more information.

To open online help:

From the Help menu, select Help Topics, or

Click in an open dialog

Chapter 1: Introduction

Getting the Answers You Need

Elixir Technologies provides you with multiple ways to learn and use DesignPro Tools:

Customer Support (page 12)

Elixir Web Site (page 13)

Elixir Training (page 13)

Product Help (page 13)

Release Notes (page 14)

Customer Support

If you purchased this product directly from Elixir Technologies, you can contact the Customer Support Center for your region at the number listed below.

If you have purchased this product from some other source, please contact the authorized support representative from that source. Elixir provides customer support for products purchased directly from Elixir.

North and South America:

+1 805 641 5900 ext. 3, Monday - Friday, 7:00 am to 4:00 pm Pacific Standard Time; if closed, press 2 to reach Elixir’s extended Support coverage.

ELX_support@elixir.com

Asia Pacific:

Asia_support@elixir.com

Europe:

+44 (0) 207 993-4811, Monday - Friday, 6:00 am to 4:00 pm Central European Time

+1 805 641 5900 ext. 3, Monday - Friday, 4:00 pm to 2:00 am Central European Time

Europe_support@elixir.com

12	DesignPro Tools® for AFP Getting Started Guide

An Elixir Product Specialist will take your call and ask for the following information:

Your name, organization, telephone number and address.

Elixir product name and version number.

A complete description of the problem, including any error messages printed or displayed on your monitor.

Elixir Web Site

You can obtain product support from the Elixir web page at www.elixir.com.

Select Support to:

Ask a question of Elixir Support.

Download the latest product releases and patches. View the latest product Release Notes.

Elixir Training

Elixir Technologies offers training for its full-range of Windows-based products. For more information, contact Elixir Learning at +1 805 641 5900, ext. 4.

Product Help

Elixir software uses the Microsoft Windows Help program to provide online help for all product functions.

This online tool includes step-by-step procedures that you can follow as you work.

Context-Sensitive Help can be activated from within the software for certain dialogs by clicking in the top right corner of a dialog.

Online Help can be opened from any component from the Help menu by selecting

Help Topics.

Chapter 1: Introduction

Release Notes

Release Notes display at the start of product installation so you can review them before beginning the installation process. Once installation completes, you can access Release Notes from the product CD at drive:\Relnotes. There are two formats of the Release Notes file: Relnotes.pdf and Relnotes.txt. The TXT file can be viewed using either Notepad or WordPad. The PDF file can be viewed using Adobe Reader.

14	DesignPro Tools® for AFP Getting Started Guide

Chapter 2:

Installation

In this chapter...

System Requirements

Installing DesignPro Tools

Installing DesignPro Tools in Silent Mode

This chapter guides you through the installation and registration processes of DesignPro Tools for AFP. It describes the system requirements necessary to install and run DesignPro Tools on your computer.

This chapter also describes procedures for upgrading to, repairing, and uninstalling DesignPro Tools version 3.00.

System Requirements

The minimum system requirements for running DesignPro Tools are:

Software Requirements

To run DesignPro Tools, you need one of the following operating systems installed on your computer:

Windows XP with Service Pack 1.0a or higher.

Windows 2000 Professional with Service Pack 3.0 or higher. Windows NT 4.0 with Service Pack 6.0a or higher.

The application also requires Internet Explorer 5.5 or above.

Internet Explorer 5.5 is required whether or not you have an Internet connection.

Hardware Requirements

You need the following minimum hardware specifications to run DesignPro Tools on your computer:

Processor: 350 MHZ Pentium required, Pentium III or higher recommended.

RAM: 128 MB required, 256 MB recommended.

Hard disk space: 10 GB (with 650 MB free space for Windows 2000 or Windows NT, and 1.5 GB free space for Windows XP).

VGA or SVGA monitor that supports 1024 x 768 screen resolution or higher.

Print Servers and Compilers

AFP resources created in DesignPro Tools for AFP utilize features made available in recent upgrades to the AFP architecture. In order to support these updated resource features, the following minimum versions of IBM products must be installed (where applicable):

Product	Version	Comments

InfoPrint Manager for	2.1.0.20
Windows

InfoPrint Manager for	4.1.0.40
AIX

Print Services Facility	3.2.0
(PSF) for OS/390

Print Services Facility for
OS/400

Print Services Facility for
VM

Print Services Facility for
VSE

16	DesignPro Tools® for AFP Getting Started Guide

Product	Version	Comments

Overlay Generation	V1R1	PTFs for the following
Language (OGL)		APARs must be applied:
		PN71601, PN72016

Page Printer Formatting	V1R1	PTFs for the following
Aid (PPFA)		APARs must be applied:
		PQ37413, PQ44225,
		PQ45264, PQ49491,
		PN74144, PQ03978,
		PQ07878, PQ20307,
		PQ29466, PQ29466,
		PQ40831, PQ43723,
		PQ52083, PQ57237

Installing DesignPro Tools

This section provides instructions for installing DesignPro Tools for AFP.

Only user accounts with administrative rights can perform install -related tasks.

It is highly recommended that you close all programs before you install or uninstall any software.

Chapter 2: Installation

To install DesignPro Tools for AFP:

1Insert the DesignPro Tools CD into your CD-ROM drive.

If your computer is set up to automatically run a CD, the Welcome to DesignPro Tools screen displays.

The Welcome to DesignPro Tools screen.

If your computer is not set up to automatically run a CD, you will need to run the installation manually.

2From the Start menu, select Run.

3Type drive:\Setup.exe (replace drive with the letter of your CD-ROM drive) and click OK.

The Welcome to DesignPro Tools screen displays.

18	DesignPro Tools® for AFP Getting Started Guide

4Select DesignPro Tools for AFP.

This selection installs the AFP version of DesignPro Tools. If you want to install both the AFP and Xerox versions, select DesignPro Tools Professional.

The DesignPro Tools setup prepares the InstallShield Wizard.

The Setup initializes.

The DesignPro Tools for AFP Wizard displays.

The DesignPro Tools for AFP Wizard.

5Select Run Password Registration Process.

If selected, the password registration process runs automatically after the installation.

Chapter 2: Installation

6Click Next.

The License Agreement dialog displays.

Read the License Agreement carefully before proceeding.

7Read the License Agreement carefully.

8If you agree, click Yes.

20	DesignPro Tools® for AFP Getting Started Guide

The Setup Type dialog appears.

Choose the type of setup you prefer in the Setup Type dialog.

9As appropriate, select one of the following:

Typical

Installs all services and components; displays the Customer Information dialog.

Custom

Allows customized selection of components and services; displays Customer Information dialog and then Select Components dialog.

10Click Next.

For specific options on selecting Custom components, see “Select Components” on page 23.

Chapter 2: Installation

The Customer Information dialog displays.

Enter your information and continue.

11In the User Name entry box, enter your name.

12In the Company Name entry box, enter your company’s name.

These entries are pre-filled using the default information from your PC. You can change this information if needed.

13 Click Next.

22	DesignPro Tools® for AFP Getting Started Guide

Select Components

The Select Components dialog displays if Custom was selected from the Setup dialog in step 9. This dialog lists all available services and components.

Selecting DesignPro Tool components to install.

14 Select required services and components, then click Next.

You can also install Elixir PrintDriver Pro and Elixir Scout components seperately. To do so, insert the DesignPro Tools CD into your CD-ROM drive. From the Start menu, select Run. Enter one of the following:

Drive:\Scout\Setup.exe to install Elixir PrintDriver Pro (replace drive with the letter of your CD-ROM drive).

Drive:\PrintDrv\Setup.exe to install Elixir Scout Manager (replace drive with the letter of your CD-ROM drive).

Click OK to install the specified component..

Chapter 2: Installation

Complete DesignPro Tools Installation, Continued

The Choose Destination Location dialog displays.

Setting the DesignPro Tools for AFP installation location.

15Browse to select the folder for DesignPro Tools executables and DLLs if you want to change the default directory.

The default path for DesignPro Tools application files is different than the Elixir Application Suite directory path. This allows you to run both applications at the same time. For more information, refer to the DesignPro Tools Migration for AFP Guide.

16Browse to select the folder for Elixir documents and resources if you want to change the default directory.

If you are currently using Elixir Application Suite, you can choose from one of the two folder configurations:

You can use your existing directory structure; existing resource folders will be kept intact. Or,

You can create a new directory structure by browsing to a new directory location other than drive:\Elixir.

24	DesignPro Tools® for AFP Getting Started Guide

17Click Next.

The Select Program Folder dialog displays with Elixir Applications\DesignPro Tools set as the default folder for placing application shortcuts.

Selecting the Program Folder for DesignPro Tools.

In this dialog, you can either create a new Program folder for DesignPro Tools shortcuts or select from the existing folders listed.

Chapter 2: Installation

18Click Next.

The Log on As dialog displays.

Using system log on information.

By default, the Log on as System Account option is selected and all the other fields are made unavailable. Proceeding with these settings will use your PC’s log on information.

The Log on As dialog does not display when installing Elixir PrintDriver Pro only. However, in Windows NT the Log on As dialog displays when installing Elixir PrintDriver Pro.

You will need to change the default log on settings if you want to log on using a different login ID (other than the one you are currently logged on with). Logging on with a local machine/domain account will restrict DesignPro Tools use to authorized users only.

To customize the log on options, uncheck the Log on as System Account option and enter your information in the available fields.

26	DesignPro Tools® for AFP Getting Started Guide

19 Uncheck Log on as System Account.

Adding log on information.

20Specify your domain from the Domain drop-down list.

21Enter your User ID in the User entry box.

If you would like a list of users within a chosen domain, select Enumerate domain users. Then select a User ID from the drop-down list. This should be the User ID that you would want to use when logging onto the PC to work with DesignPro Tools.

If DesignPro Tools is installed using one login ID, and then you login under another ID, you will need to create a new profile using the Profile Editor. A new default profile is not automatically created for new users.

22Enter your password in the Password entry box. This should be the same password used to login.

23Enter your password again in the Confirm Password entry box.

Chapter 2: Installation

24Click Next.

The Start Copying Files dialog displays with the current setting details.

Review the Current Settings details before starting the installation.

The wizard confirms your settings before it starts copying DesignPro Tools files. If you need to make any changes to these settings, click Back.

25 If you agree with the settings, click Next.

28	DesignPro Tools® for AFP Getting Started Guide

The Setup Status dialog displays with the installation’s progress.

DesignPro Tools for AFP installs.

Once the installation completes, you will be prompted to unlock DesignPro Tools for use.

Starting the software registration process as part of the installation.

26 Click Yes.

This dialog displays only if Run password registration process is selected at the start of the installation process.

Chapter 2: Installation

If you want to run registration as a separate process, click No. When you are ready to register, open the Start menu and choose All Programs,Elixir Applications, DesignPro Tools, Product Registration.

Registering DesignPro Tools

Elixir Technologies Corporation provides licenses to use purchased copies of DesignPro Tools. The easiest method for unlocking your software is using the Internet. Connect to the Internet at this point to start the registration process.

You can continue with the registration process even if you are not connected to the Internet. Other options for registering are given in the last dialog of registration.

If you are not registering as part of the installation process, product registration is available in the DesignPro Tools program folder. When you are ready to register, open the Start menu and choose All Programs, Elixir Applications, DesignPro Tools, Product Registration.

The Elixir Product Registration dialog displays.

The Elixir Product Registration process begins.

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