Xerox Color C60-C70 with FreeFlow Print Server User Manual
Version 2.0
2014-09-01
FreeFlow Print Server
Online Help
© 2014 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, FreeFlow®,
and DocuSP are trademarks of Xerox Corporation in the US and/or other countries.
Microsoft, Windows, Windows 2000, Windows XP, Windows Vista, and Windows 7 are
registered trademarks of Microsoft Corporation.
PANTONE® is a registered trademark of Pantone, Inc.
Macintosh is a registered trademark of Apple Computer, Inc., registered in the US and
other countries.
Adobe, Acrobat, Distiller, Illustrator, InDesign, and Photoshop are registered trademarks
of Adobe Systems, Inc. PostScript is an Adobe registered trademark used with the Adobe
PostScript Interpreter, the Adobe pagedescription language, and other Adobe products.
This product is not endorsed or sponsored by Adobe Systems.
Table of Contents
1 The Xerox FreeFlow Print Server..........................................................1-1
About the Xerox FreeFlow Print Server User Interface..........................................1-1
About the Features of the User Interface (UI).........................................................1-2
About the Banner...................................................................................................1-2
Supported Languages and Regions...................................................1-3
Selecting a Display Language..............................................................1-3
Selecting a Region....................................................................................1-3
About the Site Navigation Bar..........................................................................1-4
About the Status Area..........................................................................................1-4
About the Icons Used in the Status Area........................................1-5
About the Printer Message Field.........................................................1-5
About the Pause Printer and Resume Printer Buttons................1-5
About the Printer Mimic.........................................................................1-5
About the Display Options....................................................................1-6
About the Default Home Screen......................................................................1-7
Additional Information and Settings.............................................................1-8
About User Interface (UI) Button Use...........................................................1-8
2 Logon and Password Security...............................................................2-1
About System Logon and Logoff...................................................................................2-1
Logging On to the System..................................................................................2-1
Logging Off the System.......................................................................................2-2
About Password Security...................................................................................................2-2
About Weak and Strong Passwords.................................................................2-3
Changing User Passwords...................................................................................2-3
Changing Passwords for the Operator or System
Administrator.....................................................................................................2-4
Setting Password Expiration...............................................................................2-4
3 Job Manager...............................................................................................3-1
Accessing the Job Manager Window...........................................................................3-1
About the Job Manager Window..................................................................................3-2
About Job Manager Menu...............................................................................................3-2
About the All Jobs Menu Option......................................................................3-2
About the Active Menu Option.........................................................................3-2
About the Held Menu Option............................................................................3-2
About the Completed Menu Option...............................................................3-3
About the Job Manager Toolbar....................................................................................3-3
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About the More Actions Menu in Job Manager......................................................3-3
About the Search Field......................................................................................................3-4
Configuring the Display of the Window.....................................................................3-4
About Ineligible Jobs..........................................................................................................3-5
About Faulted Jobs..............................................................................................................3-6
About the Job Properties Window.................................................................................3-6
About Icon Use.....................................................................................................................3-7
About the Basic Settings Tab........................................................................................3-12
About the Paper Stock Tab............................................................................................3-17
About the Output Tab.....................................................................................................3-19
Clearing Ineligible Jobs Using the Ineligible Job Window.....................3-5
Clearing Faults Using the Faulted Job Window..........................................3-6
Accessing the Job Properties Window............................................................3-7
Exiting from the Properties Window...............................................................3-7
About the Icons Used for the Job Properties Tabs....................................3-8
About the Unique Action Icons Used in Job Properties..........................3-9
About the Common Icons Used in Job and Queue Properties.............3-9
About Quantity.....................................................................................................3-13
About Collation.....................................................................................................3-13
About Administrative Pages............................................................................3-13
About Banner Pages..............................................................................3-13
About Attribute Reports.......................................................................3-14
About Start Message..........................................................................................3-14
About Pages to Print...........................................................................................3-15
About Format........................................................................................................3-15
About PDF/X Processing....................................................................................3-15
About Banner Page Message..........................................................................3-16
About Sides Imaged...........................................................................................3-16
About Stock List....................................................................................................3-16
About Job Processing.........................................................................................3-16
Strategies for Configuring the Paper Stock Tab.......................................3-17
About Stock Name..............................................................................................3-18
About Stock Size...................................................................................................3-18
About Stock Weight............................................................................................3-18
About Stock Color................................................................................................3-18
About Stock Type.................................................................................................3-19
About Drilled Holes.............................................................................................3-19
About Stock Front Coating...............................................................................3-19
About Stock Back Coating................................................................................3-19
About Stapling/Finishing..................................................................................3-20
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About Sides Imaged...........................................................................................3-20
About Output Location......................................................................................3-20
About Offset..........................................................................................................3-20
About Collation.....................................................................................................3-21
About Output Delivery.......................................................................................3-21
About Collated Sets Offset Interval.............................................................3-21
About Output Order............................................................................................3-21
About Slip Sheets.................................................................................................3-21
About Slip Sheet Stock.......................................................................................3-21
About the Image Quality Tab......................................................................................3-22
About Color Balance...........................................................................................3-22
About Adjusted Preview....................................................................................3-23
About Color Mode................................................................................................3-23
About Grayscale Printing.....................................................................3-23
About the Overprint and Enhancement Check Boxes...........................3-24
About Halftones and Screens.........................................................................3-24
About RGB to Black for Text and Graphics................................................3-25
About Image Interpolation.............................................................................3-25
About Resolution..................................................................................................3-26
About the Color Management Tab............................................................................3-26
About the Color Management Controls Area...........................................3-26
About the Icons Used in the Color Management Tab..........................3-27
About the CMYK Tab..........................................................................................3-27
Additional Information About CMYK Color Space....................3-27
About Using Embedded Profile for CMYK & RGB......................3-28
About CMYK Source Color Space for Images & Text and
Graphics Enhancement..................................................................3-28
About CMYK & RGB Rendering Intent for Images, Text,
and Graphics......................................................................................3-28
Explanation of Job Rendering...........................................................3-29
Additional Information About Using Embedded
Rendering for CMYK & RGB..........................................................3-29
About the RGB Tab..............................................................................................3-30
Additional Information About RGB Color Space.......................3-30
About Using Embedded Profile for CMYK & RGB......................3-31
About RGB Source Color Space for Images & Text and
Graphics Enhancement..................................................................3-31
About CMYK & RGB Rendering Intent for Images, Text,
and Graphics......................................................................................3-31
Explanation of Job Rendering...........................................................3-32
Additional Information About Using Embedded
Rendering for CMYK & RGB..........................................................3-32
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About the Image Placement Tab................................................................................3-35
About the Special Pages Tab........................................................................................3-36
About the Icons Used for Special Pages..................................................................3-37
About Front Cover and Back Cover.............................................................................3-37
About New Exception Page(s)......................................................................................3-39
About the Gray Tab.............................................................................................3-33
Additional Information About the Gray Source Color
Space.....................................................................................................3-33
About Using Embedded Profile for Gray Source Color
Space.....................................................................................................3-34
About Gray Source Color Space for Images and Text and
Graphics Enhancement..................................................................3-34
About the Spot Processing Tab.......................................................................3-34
About Destination Profile.................................................................................3-35
About the Color Management Flow Diagram..........................................3-35
About Layout Type..............................................................................................3-35
About Image Rotation.......................................................................................3-36
About Image Shift...............................................................................................3-36
About Making the Front Cover & Back Cover the Same.......................3-38
About Print On.......................................................................................................3-38
About Stock Size...................................................................................................3-38
About Stock Weight............................................................................................3-38
About Stock Color................................................................................................3-39
About Stock Type.................................................................................................3-39
About Drilled Holes.............................................................................................3-39
About Stock Front Coating...............................................................................3-39
About Stock Back Coating................................................................................3-39
About the Basic Settings Tab..........................................................................3-40
About Page(s)...........................................................................................3-40
About Stock Size.....................................................................................3-40
About Stock Weight...............................................................................3-40
About Stock Color...................................................................................3-40
About Stock Type....................................................................................3-41
About Drilled Holes................................................................................3-41
About Stock Front Coating.................................................................3-41
About Stock Back Coating..................................................................3-41
About Sides Imaged..............................................................................3-41
About Image Shift.................................................................................3-41
About the Image Quality Tab.........................................................................3-42
About Page(s)...........................................................................................3-42
About Color Balance..............................................................................3-42
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About Adjusted Preview.......................................................................3-43
About Color Mode..................................................................................3-43
About the Overprint and Enhancement Check Boxes.............3-44
About Halftones and Screens............................................................3-44
About RGB to Black for Text and Graphics...................................3-45
About Image Interpolation................................................................3-45
About Resolution....................................................................................3-46
About the Color Management Tab...............................................................3-46
About the Color Management Controls Area.............................3-46
About the Icons Used in the Color Management Tab.............3-47
About the CMYK Tab.............................................................................3-47
About the RGB Tab.................................................................................3-50
About the Gray Tab................................................................................3-53
About the Spot Processing Tab.........................................................3-54
About Destination Profile....................................................................3-55
About the Color Management Flow Diagram............................3-55
About Inserts.......................................................................................................................3-55
About Page(s)........................................................................................................3-55
About Quantity.....................................................................................................3-56
About Stock Size...................................................................................................3-56
About Stock Weight............................................................................................3-56
About Stock Color................................................................................................3-56
About Stock Type.................................................................................................3-56
About Drilled Holes.............................................................................................3-56
About Stock Front Coating...............................................................................3-56
About Stock Back Coating................................................................................3-56
About Time Stamps..........................................................................................................3-57
About Submission Time....................................................................................3-57
About Processing Start Time...........................................................................3-57
About Print Start Time.......................................................................................3-57
About Total Print Suspend Time....................................................................3-57
About Completion Time....................................................................................3-57
About Processing End Time.............................................................................3-57
About Print End Time.........................................................................................3-58
About Total Processing Suspend Time........................................................3-58
About the Option Conflict Gray-out Feature..........................................................3-58
Managing Print Jobs........................................................................................................3-58
Uploading a New Print Job to the Print Server.........................................3-59
Viewing Thumbnail Images of a Print Job................................................3-59
Making Multiple Job or Queue Selections..................................................3-59
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Changing Job Properties...................................................................................3-60
Renaming a Print Job.........................................................................................3-60
Moving a Print Job to a Different Queue....................................................3-60
Releasing a Job to Print.....................................................................................3-61
Deleting a Print Job.............................................................................................3-61
4 Queue Manager.........................................................................................4-1
Working with Printer Queues...........................................................................................4-1
About Default Queues........................................................................................................4-1
About the Queue Manager Window............................................................................4-2
Accessing the Queue Manager Window.......................................................4-3
Configuring the Queue Manager Window...................................................4-3
Understanding the Override Option...............................................................4-3
Creating New Queues........................................................................................................4-4
Creating a New Printer Queue...........................................................................4-4
About the Print Line.................................................................................4-5
Setting or Changing Queue Properties........................................................................4-6
Accessing the Queue Properties Window...................................................................4-6
Exiting from the Properties Window............................................................................4-6
About Queue Properties....................................................................................................4-7
About the More Actions Menu in Queue Manager...................................4-7
About the Queue Manager Icon Toolbar......................................................4-8
About Icon Use........................................................................................................4-9
About the Icons Used for the Queue Properties Tabs.................4-9
About the Unique Icons Used in Queue Properties..................4-10
About the Common Icons Used in Job and Queue
Properties.............................................................................................4-10
About the Basic Settings Tab..........................................................................4-13
About Quantity........................................................................................4-14
About Collation.......................................................................................4-14
About Administrative Pages...............................................................4-14
About Start Message.............................................................................4-15
About Sides Imaged..............................................................................4-16
About Format...........................................................................................4-16
About PDF/X Processing.......................................................................4-16
About Banner Page Message.............................................................4-17
About Stock List.......................................................................................4-17
About the Paper Stock Tab...............................................................................4-17
Strategies for Configuring the Paper Stock Tab.........................4-18
About Stock Name.................................................................................4-19
About Stock Size.....................................................................................4-19
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About Stock Weight...............................................................................4-19
About Stock Color...................................................................................4-19
About Stock Type....................................................................................4-19
About Drilled Holes................................................................................4-19
About Stock Front Coating.................................................................4-19
About Stock Back Coating..................................................................4-19
About the Output Tab........................................................................................4-20
About Stapling/Finishing.....................................................................4-20
About Sides Imaged..............................................................................4-20
About Output Location........................................................................4-21
About Offset.............................................................................................4-21
About Output Order...............................................................................4-21
About Collation.......................................................................................4-21
About Collated Sets Offset Interval................................................4-21
About Output Delivery..........................................................................4-22
About the Image Quality Tab.........................................................................4-22
About Color Balance..............................................................................4-22
About Adjusted Preview.......................................................................4-23
About Color Mode..................................................................................4-23
About the Overprint and Enhancement Check Boxes.............4-24
About Halftones and Screens............................................................4-24
About RGB to Black for Text and Graphics...................................4-25
About Image Interpolation................................................................4-25
About Resolution....................................................................................4-26
About the Color Management Tab...............................................................4-26
About the Color Management Controls Area.............................4-26
About Destination Profile....................................................................4-35
About the Color Management Flow Diagram............................4-35
About the Image Placement Tab..................................................................4-35
About Layout Type.................................................................................4-35
About Image Rotation.........................................................................4-36
About Image Shift.................................................................................4-36
About the PDL Settings Tab.............................................................................4-36
About PostScript Resolution (dpi)....................................................4-37
About Minimum Line Width...............................................................4-37
About FreeFlow VI Project Container Filter (VPCF)...................4-37
Managing Printer Queues..............................................................................................4-37
Setting the Default Queue...............................................................................4-38
Deleting a Queue.................................................................................................4-38
Setting a Queue to Accept Print Jobs..........................................................4-38
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Setting a Queue to Reject Print Jobs............................................................4-38
Setting a Queue to Release Print Jobs.........................................................4-39
Setting a Queue to Hold Print Jobs...............................................................4-39
Setting a Queue to Be Locked.........................................................................4-39
Setting a Queue to Be Unlocked....................................................................4-40
Enabling a Queue As a Hot Folder................................................................4-40
Disabling a Queue As a Hot Folder...............................................................4-40
5 Printer.............................................................................................................5-1
About the Stock Library Tab............................................................................................5-1
About the Paper Trays Tab...............................................................................................5-2
About the Icons Used in Printer........................................................................5-3
About the Consumables Tab...........................................................................................5-3
6 Administration............................................................................................6-1
About Administration.........................................................................................................6-1
Accessing the Administration Window..........................................................6-1
About the Icons Used for the Administration Tabs..................................6-2
About the Icons Used in Administration.......................................................6-3
About the System Tab........................................................................................................6-4
About the Restart and Shut down Section...................................................6-4
About the Backup Configuration Section.....................................................6-4
About the Restore Section..................................................................................6-5
About the Setup Tab...........................................................................................................6-5
About the Regional Settings Section..............................................................6-5
About Using Standardized Regional Settings................................6-6
About Using Multiple Regional Settings..........................................6-6
About the Job Section..........................................................................................6-6
About Scheduling Mode.........................................................................6-7
About Job Completion Options...........................................................6-7
About Thumbnail Range........................................................................6-7
About 2 Sided Conflict Resolution......................................................6-7
About PostScript Font Substitution....................................................6-7
About the Administrative Page Settings Section.......................................6-8
About Stock List.........................................................................................6-8
About Sides Imaged................................................................................6-8
About Site Message.................................................................................6-8
About Sender Name.................................................................................6-8
About the Finishers Section................................................................................6-9
About the Asset Section.......................................................................................6-9
About the User Access Tab...............................................................................................6-9
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About the User Accounts Section....................................................................6-9
About Adding a New User Account................................................6-10
About Editing a User Account...........................................................6-10
About the Password Management and Password Setting(s)
Section...............................................................................................................6-11
About the Automatic Logoff Section...........................................................6-12
About the Login Security Section..................................................................6-13
About the Accounting Tab.............................................................................................6-13
About the Accounting Logs Table.................................................................6-13
About the Records Menu.....................................................................6-14
About the Details Icon.........................................................................6-14
About the Export Accounting Records Icon.................................6-15
About the Printing Accounting Records Icon..............................6-15
About the Accounting Setup Icon...................................................6-16
About the Delete Icon..........................................................................6-16
About the Redisplay Icon....................................................................6-17
About the Network Tab...................................................................................................6-17
About the Socket Section.................................................................................6-17
About the LPR Section.......................................................................................6-18
About the WSD Section.....................................................................................6-18
About the SNMP Section..................................................................................6-18
About Common Settings.....................................................................6-18
About Enable Authentication Trap..................................................6-19
About the License Tab.....................................................................................................6-19
About the Load License Icon...........................................................................6-20
About the Properties Icon................................................................................6-20
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FreeFlow Print Serverx
Online Help
1
The Xerox FreeFlow Print Server
The FreeFlow® Print Server software provides an easy-to-use UI that enables quick access
to the following functions of your Xerox® printing system:
Note
Some features described are enabled through a Productivity Pack license.
Note
Depending on the configuration of your system, not all of the features described may
be available.
• Job Manager: Enables you to manage print jobs.
• Queue Manager: Enables you to manage print queues.
• Printer: Enables you to manage a library of stocks, enable or disable trays, and to
monitor consumption of the dry inks.
• Administration: Enables you to perform system administration tasks.
About the Xerox FreeFlow Print Server User Interface
The FreeFlow® Print Server software provides a user interface (UI) to control all of the
features and functions for your Xerox® printing system.
The UI consists of windows, tabs, and dialogs that are accessed with buttons and menus.
In addition, the UI displays status and error messages which provide feedback on job
processing.
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About the Features of the User Interface (UI)
The following areas of the UI are displayed regardless of which window is open:
• Top Banner: This area contains helpful links to other windows of the UI, to external
support web sites, and to online Help documentation.
• Site Navigation: This area displays a navigation bar that includes tabs to help you
navigate the site quickly and easily.
• Status Area: This area indicates the status of the printer and of the print job, dry ink
levels, and paper levels.
Related Topics:
About the Banner
About the Status Area
About the Site Navigation Bar
About the Banner
The top banner remains the same regardless of which window is open. The banner
includes the following links:
• Xerox FreeFlow Print Server: Takes you to a product-specific web site that has
information about the Print Server.
• Logon: Returns you to the Logon window so you can log on to the system as a different
type of user. The link displays the type of user that you are currently logged in as.
• Logout: Logs you off the system.
• Language: Opens the Language and Region window where you can:
- Select the display language for the site
- Select the region used to determine the standard regional settings in the Setup
tab of Administration
• Help: Opens a menu where you can:
- View the Help documentation
- Print the Help documentation
- Print a configuration report
- Obtain information about the FreeFlow® Print Server
• Xerox Logo: Takes you to the Xerox® home web site.
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Related Topics:
Supported Languages and Regions
Selecting a Display Language
Selecting a Region
Supported Languages and Regions
As of the 2.0 launch, the following languages are supported in the Xerox® Freeflow® Print
Server and are automatically installed on supported printers:
• German
• US English
• Spanish
• French
• Italian
• Dutch
• Portuguese/Brazilian
• Russian
Note
Japanese is supported. However, it is implemented and managed by FX and is not
included in the global language set provided by the FreeFlow Print Server software.
Selecting a Display Language
The Language link enables you to select the display language for the FreeFlow® Print
Server software.
1. Click the Language link.
2. Select the desired display language.
3. Click Save.
The entire display is updated to appear in the selected language.
Selecting a Region
The Language link enables you to select the region for use in the Regional Settings
section of the Setup tab in Administration.
1. Click the Language link.
2. Select the desired region.
3. Click Save.
The standardized regional settings for the region selected are applied to the options
in the Standard Regional section of the Setup tab in Administration.
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About the Site Navigation Bar
The Site Navigation bar is always displayed under the status area of the screen.
Use the Site Navigation bar to access the following sections of the UI:
Table 1. Site Navigation Bar Options
DescriptionName
Enables you to manage all print jobs.Job Manager
Enables you to manage all print queues.Queue Manager
Printer
Enables you to manage paper stock and printer trays and to
monitor the use of the dry inks.
Enables you to access administrative functions.Administration
About the Status Area
The user interface includes a status area that is always displayed. It contains special
features that communicate job and printer status, monitor ink and paper usage, and
help you to perform basic, frequent actions.
The status area includes the following features:
• Special Fields
- Status Area: Provides the current status of the Print Server and the printer.
- Printer Message Field: Displays any printer fault messages or error warnings.
• Buttons
- Pause Printer: Pauses the printing of the job.
- Resume Printer: Resumes the printing of the job.
• Mimic
- Printer Mimic: Indicates status and/or state of the printer and its components
such as busy, ready, faulted, and paused conditions.
• Display Options Indicators
- Job Progress: Shows the printing and processing progress made for an active
print job.
- Consumable Levels: Displays the current level of each dry ink.
- Paper Tray Levels: Displays the type of paper and the remaining volume of
paper in each tray.
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About the Icons Used in the Status Area
Table 2. Identification of Icons Used in the Status Area
DescriptionNameIcon
The Xerox FreeFlow Print Server
Alert
Indicates that the printer needs attention or that the
indicated ink supply is low.
Enables you to pause the printer.Pause Printer
Enables you to resume the printer.Resume Printer
Informs you of a job’s printing status and progress.Printing Progress
Informs you of a job’s processing status and progress.Processing Progress
Indicates the remaining level of yellow dry ink.Yellow Ink Level Indicator
Indicates the remaining level of magenta dry ink.Magenta Ink Level Indicator
Indicates the remaining level of cyan dry ink.Cyan Ink Level Indicator
Indicates the remaining level of black dry ink.Black Ink Level Indicator
Indicates an acceptable level of dry ink.Green Check Mark
About the Printer Message Field
The Printer Message field displays status messages for the printer such as:
• Printer Idle
• Printer Warming Up
• Printer Offline
About the Pause Printer and Resume Printer Buttons
The Pause Printer and Resume Printer buttons toggle the printer between paused and
resumed states.
About the Printer Mimic
The Printer Mimic displays a graphical representation of the printer.
The mimic indicates the following printer conditions:
• Idle
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• Busy
• Ready
• Faulted
• Paused
By hovering the cursor over a specific area of the mimic, you can obtain any additional
information that may be available.
About the Display Options
The Display Options menu enables you to quickly view the status of print jobs, ink levels,
and paper levels.
Using the Job Progress Option to Monitor Your Print Job
The Job Progress option enables you to monitor the progress of your print job.
1. From the Display Options menu on the UI, click Job Progress.
A window appears with both processing and printing information about:
• percentage complete
• number of pages printed
• number of images printed
• number of sets completed
2. To make a different selection, click the Right-Arrow button next to the display window.
Related Topics:
About Job Processing
Using the Consumable Levels Option to Monitor Dry Ink Levels
The Consumables Levels option enables you to monitor the remaining level of each dry
ink.
1. From the Display Options menu on the UI, click Consumable Levels.
A window appears that displays an icon for each color of dry ink used. The height of
the colored area in the icon represents the level of dry ink remaining. The following
colored icons appear:
• Yellow
• Magenta
• Cyan
• Black
• Black2
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The Xerox FreeFlow Print Server
The window also displays a percentage of ink remaining, as well as a graphic status
indicator:
• Check Mark: Indicates that the dry ink level is satisfactory for continued printing.
• Attention Symbol: Indicates that the dry ink level is not satisfactory for continued
printing and must be replenished.
2. To make a different selection, click the Right-Arrow button next to the display window.
Related Topics:
About the Consumables Tab
Using the Paper Tray Levels Option to Monitor Paper Usage
The Paper Tray Levels option enables you to monitor the remaining amount of paper
in each tray used.
If the color of the Tray icon is yellow, the remaining paper supply is low and should be
refilled.
If the color of the Tray icon is red, the paper tray is empty and must be filled before
printing can be resumed.
1. From the Display Options menu on the UI, click Paper Tray Levels.
A window appears that displays the following information for each paper tray in use:
• Tray Icon and Name
• Paper Size
• Color
• Weight
2. Use the scroll arrow to view additional trays.
3. To make a different selection, click the Right-Arrow button next to the display window.
Related Topics:
About the Paper Trays Tab
About the Default Home Screen
The Job Manager window is the default Home screen for the system.
The Job Manager window enables you to perform tasks related to jobs. It organizes
jobs based on their status such as active, held, or completed. It also enables you to
perform operations on and select options for individual jobs or groups of jobs.
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The Xerox FreeFlow Print Server
Additional Information and Settings
The FreeFlow® Print Server software provides access to additional information through
tabs, menus, and action icons.
Tabs provide access to different information, settings, and options from within the same
window.
Menus enable you to control functionality at the job or queue level. Menus are accessed
by right-clicking or double-clicking on a particular job, queue, or list item.
Action icons make it easy to perform basic tasks such as to create new or edit existing
queues and user accounts, and to print or export accounting records.
About User Interface (UI) Button Use
The most-frequently used buttons on the UI include:
• Ok: Saves all changes to a tab or dialog and closes the active window.
• Save: Saves your changes and closes the window.
• Apply: Saves all changes to a tab or dialog without closing the window. You do not
need to select Apply before selecting Ok to save changes.
• Cancel: Closes a window without saving changes.
• Close: Closes a window after saving the changes.
• Reset: Restores previous settings without leaving the window, if the changes you
made are incorrect.
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2
Logon and Password Security
The Logon menu enables you to log on, log off, and change your password.
About System Logon and Logoff
You must log on to the Xerox® Freeflow® Print Server system before you can use all the
available features.
The following user types are allowed access to the FreeFlow® Print Server:
• User: The walk up User has minimum access rights.
• Operator: The Operator requires a logon and a password and has restricted access.
The Operator level is designated for the Print Operator.
• System Administrator: The System Administrator requires a logon and a password
and has restricted access; however, the System Administrator has fewer restrictions
than the Operator. The System Administrator can access and control all system and
job data except service data and service functions.
• Customer Service Engineer: The Customer Service Engineer requires a logon and a
password.
It is recommended that you log out of the FreeFlow® Print Server software rather than
only closing the web site.
Logging On to the System
For access to the Xerox® Freeflow® Print Server software, you must correctly log on to
the system.
You must know your User Name and Password before you can log on to the system.
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2-1FreeFlow Print Server
Logon and Password Security
1. At the Logon menu, enter your User Name (User Level) using either method below:
• Type your User Name directly into the field.
• Select your User Name from the menu.
2. Enter your password.
Note
To see the password you entered, click the Eye icon.
3. Click Logon.
Note
To maintain security, the logon passwords should be changed at regular intervals.
Note
Selecting the Remember Me check box enables you to log on to the system within
a designated time after your previous logon without having to enter your password.
This feature is only available if the system administrator enabled the option in the
Administration section of the software.
Related Topics:
Changing User Passwords
Changing Passwords for the Operator or System Administrator
About Weak and Strong Passwords
Logging Off the System
When you are done using the system, it is recommended that you log off before closing
the web site.
If the Default Logoff is enabled, the system automatically logs you off after a certain
period of inactivity.
Click the Logout link that appears under the URL address at the top of any window.
The Logon window is displayed.
About Password Security
Password security is an integral part of maintaining the security of your entire Xerox
Freeflow® Print Server system.
®
The logon passwords for the System Administrator and Operator should be changed
after the system has been installed and at regular intervals thereafter.
Related Topics:
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Logon and Password Security
About Weak and Strong Passwords
Changing User Passwords
About Weak and Strong Passwords
The Xerox® Freeflow® Print Server provides the means for enforcing a strong password
policy.
Weak passwords do not meet strict security guidelines. The only requirement for weak
passwords is that they contain zero to eight alphanumeric characters, as determined by
the system administrator.
Strong passwords can help you meet strict security guidelines. Strong passwords must
contain all of the following criteria:
• At least eight characters
• At least one upper case, alphabetic character
• At least one numeric character (0-9)
• At least one special character including, but not limited to: !, @, $, %, period (.),
underscore (_), and hyphen (-)
The following behaviors apply to the Strong Password policy:
• Strong Password Checking is disabled by default.
• The Strong Password policy applies to all accounts.
• The Strong Password policy and the Login Attempts Allowed policies can be controlled
independently.
The Strong Password feature can be enabled by account level. When the feature is
enabled for a user level, new users of that account level must create a strong password
for their account. The passwords for existing users of that account level can remain the
same. Users can continue to use their passwords because the passwords were created
before the Strong Password feature was enabled.
Related Topics:
About the Password Management and Password Setting(s) Section
Enabling Strong Passwords
Changing User Passwords
Individual users can change their own passwords.
1. At the Logon window, click the Right-Arrow button in the Change Password field.
2. In the Change Password window, type your current password into the Old Password
field.
3. Type your new password into the New Password field. Typed characters appear as
asterisks.
To see the characters typed, click the Eye icon.
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2-3FreeFlow Print Server
Logon and Password Security
Weak passwords require zero to eight alphanumeric characters, as determined by
your System Administrator.
4. Type the same new password again into the Confirm New Password field.
5. Click Change.
If you decide not to save the change, select Cancel to restore the original password.
An error message appears if any entry is not valid.
Related Topics:
About Weak and Strong Passwords
About the Password Management and Password Setting(s) Section
Enabling Strong Passwords
Changing Passwords for the Operator or System Administrator
Only the System Administrator has the authority to set and change the passwords for
the Operator and System Administrator. Individual users can change their own passwords.
Setting Password Expiration
The Password Management section of the User Access tab in Administration offers the
System Administrator many password settings including the ability to set a password
expiration duration on a user account.
1. Select the Set password to expire after a duration check box.
2. Use the Up and Down arrows to select the desired number of days.
The valid range is from 1 day to 25 days.
3. Click Save.
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3
Job Manager
The Job Manager section of the user interface enables you to:
• preview jobs
• print jobs
• hold jobs
• resume jobs
• delete jobs
• change job properties and options
The Job Manager is the default screen of the Xerox® Freeflow® Print Server user interface.
Accessing the Job Manager Window
Click Job in the navigation bar.
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3-1FreeFlow Print Server
Job Manager
About the Job Manager Window
The Job Manager window contains tabs, buttons, More Actions menu, Search Job Details
field, and the job list.
About Job Manager Menu
The menu enables you to select which category or state of print jobs within the system
is displayed in the resulting list. If necessary, use the scroll bar to view additional jobs
not shown.
The Job Manager menu includes the following options:
• All Jobs
• Active
• Held
• Completed
About the All Jobs Menu Option
Selecting All Jobs displays a list of the jobs that are in the following states:
• being received
• waiting to be printed
• being printed
• being saved
Note
Once a job is saved, it is no longer an active job.
About the Active Menu Option
Clicking Active displays a list of the jobs that are in the process of being printed.
About the Held Menu Option
Held jobs are those that are in the printer queue, but are not being printed.
Clicking Held displays a list of the jobs that cannot be printed because they are being
held or because of a fault or error.
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Job Manager
About the Completed Menu Option
Completed jobs are those that have already been printed.
Clicking Completed displays a list of jobs that are completed.
Note
If Retain PDL File is enabled, the PDL is kept in the system for later printing from the
Completed list.
About the Job Manager Toolbar
The toolbar offers only a couple of the options available from the More Actions menu.
The toolbar includes:
• Properties: Enables you to view and modify the properties of an existing queue.
• Resume: Starts to print the held job.
• Hold: Prevents the queue from automatically releasing jobs to print. Jobs can only
be printed once they are manually set to be released or if the queue status is changed.
About the More Actions Menu in Job Manager
Note
All options in the More Actions menu are also available by right-clicking any entry in the
job list.
The More Actions menu in the Job Manager includes:
• Upload New Job: Enables you to upload a print job to the Print Server.
Note
Jobs sent to the Print Server must be of a PDF or image file format.
• Properties: Enables you to change the property options of a print job.
• Thumbnails...: Enables you to view the print job before it is printed.
• Print Next: Prints the next job.
• Resume: Starts to print the held job.
• Hold: Prevents the queue from automatically releasing jobs to print. Jobs can only
be printed once they are manually set to be released or if the queue status is changed.
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Job Manager
• Move to Queue: Moves the print job to the designated queue.
• Delete: Enables you to delete an existing print job.
• Select All: Highlights all of the print jobs in the job list.
• Clears All: Clears all selected (highlighted) print jobs in the job list.
• Redisplay: Updates the job list displayed.
Note
To choose more than one print job when selecting the Delete and Hold options, use
either method below:
• Press and hold down the <CTRL> (Control) key and select each individual job.
• To select multiple print jobs that are sequential in the list, press and hold down the
<SHIFT> key while selecting the first and last job names you want to select. This
action highlights the first and last selected job names and all jobs in between.
About the Search Field
The search field enables you to perform a key word search to reduce the number of
resulting jobs displayed. You can search on specific job details across all fields.
This feature makes a lengthy list more manageable by displaying only those jobs of
particular interest.
For example, to see only those jobs that are ineligible, enter the word ineligible into the
search field. To view only those jobs submitted on a given day, enter that day of the
week or calendar date.
When you start typing in the search field, a window appears offering potential matches
to the string of characters entered. Select any of the choices from the window or continue
typing.
To view the entire job list again, clear the Search Job Details field and press <ENTER>,
or click the X.
Configuring the Display of the Window
1. To change the order of the data categories that appear in the list, click on a column
heading and drag it to the desired location in the heading row.
2. To change the width of a displayed column, do the following steps:
a) Click on the desired column separator.
The mouse cursor changes to a double-headed arrow.
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Job Manager
b) Hold down the left mouse button and drag the column separator appropriately:
left to decrease column width;
right to increase column width
Note
If the width of a column is too small to display the entire contents of a cell, hover
the cursor over the cell to view the full contents.
About Ineligible Jobs
A print job is ineligible for printing because the printer is not set up appropriately to
accommodate the configured job options. When this situation occurs, the job status in
the queue is updated to say Ineligible - Waiting for Resources. Additionally, an alert
icon, an Ineligible Job message, and a Details button appear in the banner area of the
Job Properties window.
For more information about the ineligible job, click the Details button located in the
Job Properties window.
An ineligible job cannot be printed because a resource required for printing is not
available. For example, if you send a job that uses a Stock property selection of Ledger
to a printer that is not loaded with Ledger stock, the job becomes ineligible. The job is
placed in the Paused list where it remains ineligible until either Ledger stock is loaded
at the designated printer or you change the job Stock property to a stock that is loaded
at the printer.
Clearing Ineligible Jobs Using the Ineligible Job Window
1. Open the Job Properties window by double-clicking the ineligible job.
2. Click the Details button in the Job Properties window.
The Ineligible Job window opens and displays a list of the resources that are needed
for the job to be printed.
3. Perform one of the following:
• Load the needed resources. When the system detects that the resources are
available, the job is automatically scheduled to print. For example, if the job
requires blue stock, the job starts to print when blue stock is added at the printer
and programmed into the Printer Manager.
• Change the job property setting to a resource that the printer currently supports.
For example, if the requested job property stock setting is blue stock and the
printer does not contain blue stock, but does contain white stock, change the job
property stock setting to white. The job is then eligible to print.
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Job Manager
4. Click the Previous and Next buttons to move back and forth through the ineligible
jobs.
5. Click Close to exit the window.
About Faulted Jobs
When a print job has faulted, the job status in the queue is updated to say Faulted.
Additionally, an alert icon, a Faulted Job message, and a Details button appear in the
banner area of the Job Properties window.
A faulted job may contain errors that cause any of the following results:
• The job is prevented from being printed.
• The job is printed with errors.
• Only the cover sheet is printed.
For more information about clearing the job fault, click the Details button on the Job
Properties window.
Clearing Faults Using the Faulted Job Window
1. Open the Job Properties window by double-clicking the faulted job.
2. Click the Details button in the Job Properties window.
The Faulted Job window appears.
3. Follow the instructions to clear the fault.
4. Click the Previous and Next buttons to move back and forth through multiple faulted
jobs.
5. Click the Clear Fault button to dismiss the fault and proceed with the job.
6. Click Close to exit the window.
About the Job Properties Window
The Job Properties window enables you to review the details of Ineligible and Faulted
jobs, to change the properties of a print job, and to expedite printing.
The Job Properties window includes the following property tabs:
• Basic Settings: Contains default job property settings for jobs submitted to the queue.
• Paper Stock: Contains stock and tray choices for your print job.
• Output: Contains features used to determine job output options.
• Image Quality: Enables you to make image quality adjustments.
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