Xerox Color 800i, Color 1000i, Color 800, Color 1000 Administration Guide

Version 1.0
February 2015

Xerox® Color 800i/1000i Presses
Xerox® Color 800/1000 Presses

System Administration Guide

©2014 Xerox Corporation. All rights reserved. Xerox®, and Xerox and Design® are

trademarks of Xerox Corporation in the United States and/or other countries.

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Table of Contents

1 Administrator overview...........................................................................1-1

Logging on as Administrator...........................................................................................1-1

Remote services....................................................................................................................1-2

Automatic Meter Reading (AMR)/Automatic Supplies

Replenishment (ASR)......................................................................................1-2

Technical Key Operator (TKO).........................................................................................1-3

Backing up/transferring the stock library...................................................................1-3

2 Maintenance on UI..................................................................................2-1

Maintenance tab..................................................................................................................2-2

Dry ink/toner cleaning..........................................................................................2-2

Charge corotron cleaning....................................................................................2-3

3 Test Print option.........................................................................................3-1

Using the Test Print option...............................................................................................3-2

Test Print option for 2nd Bias Transfer Roll................................................................3-4

Running the first set of test prints...................................................................3-4

Evaluating the first set of test prints..............................................................3-5

Adjusting the test prints......................................................................................3-5

Selecting the 2nd Bias Transfer Roll settings...............................................3-5

4 Paper curl correction................................................................................4-1

Paper curl overview..............................................................................................................4-1

Paper Curl Correction options.........................................................................................4-2

1 Sided-Face Up option........................................................................................4-3

1 Sided-Face Down option..................................................................................4-3

2 Sided option..........................................................................................................4-4

Correcting the paper curl.....................................................................................4-4

5 System Settings..........................................................................................5-1

User Interface........................................................................................................................5-1

Fault Details window.............................................................................................5-3

Setting the default value for Fault Details Window....................5-3

Default Language...................................................................................................5-4

Change administrator password......................................................................5-4

Resetting the Technical Key Operator password........................................5-5

Manage Stock Library Window.........................................................................5-5

Setting the date and time................................................................................................5-6

System......................................................................................................................................5-6

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Tray Options........................................................................................................................5-14

Output Devices...................................................................................................................5-16

Image Quality tab.............................................................................................................5-18

Full Width Array Overview..............................................................................................5-19

Productivity Mode..................................................................................................5-7

Single Paper Weight chart.....................................................................5-7

Mixed Paper Weight chart.....................................................................5-9

Selecting the productivity mode options........................................5-9

NVM Read/Write.....................................................................................................5-9

Using the NVM Read/Write feature................................................5-10

Power Saver............................................................................................................5-10

System PC & Print Engine....................................................................5-11

Print Engine Only....................................................................................5-11

Print Engine Only If No PC Communication For.........................5-11

Exit Power Saver......................................................................................5-12

Setting the power saver options.......................................................5-12

Auto resume after pause..................................................................................5-12

Auto logoff.............................................................................................................5-13

Attention Sounds.................................................................................................5-13

Selecting the Tray Options settings..............................................................5-15

High Capacity Stacker Settings......................................................................5-16

Perfect Binder Settings.......................................................................................5-17

Selecting the Output Device options...........................................................5-17

Fuser Refresh Mode.............................................................................................5-18

Adjusting Automatic Tone Reproduction Curve......................................5-20

Adjusting Automatic Density Uniformity...................................................5-21

6 Profiles...........................................................................................................6-1

Enter/exit the Profiles.........................................................................................................6-1

Alignment................................................................................................................................6-2

Alignment information.........................................................................................6-3

Automatic alignment information.....................................................6-3

Things to consider when creating/using an alignment

profile.......................................................................................................6-3

Adjustments to the position of the output image.......................6-4

Automatic Alignment (Full Width Array)......................................................6-5

Alignment options..................................................................................................6-8

Before creating/using an alignment profile.................................................6-8

Create/edit an Alignment profile.....................................................................6-9

Fold Adjustment.................................................................................................................6-11

Fold Adjustment information..........................................................................6-12

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New/edit bi-fold single/multiple sheets adjustment

procedure..........................................................................................................6-13

New/edit bi-fold multiple sheets stapled adjustment

procedure..........................................................................................................6-15

New/edit c-fold adjustment procedure.......................................................6-17

New/edit z-fold adjustment procedure.......................................................6-19

New/edit z-fold half-sheet adjustment procedure.................................6-20

Finishing Devices...............................................................................................................6-23

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Table of Contents

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System Administration Guide

1

Administrator overview

The Administrator mode allows you to set the default settings for your machine in order
to fit your individual requirements. You can change the settings for a variety of features,
such as the language to display on the UI, timers, changing the Administrator password,
creating custom paper and alignment profiles, and more.

Logging on as Administrator

Use the following procedure to enter and exit the Administrator mode:

1. Select the Logon button from the main UI window.

The Logon screen appears.

2. From the Logon screen select Administrator.

3. Use the keyboard to enter the Administrator password.

The default password is five ones (11111).

Note

For security reasons, only asterisks are displayed on the screen.

4. Select the OK button.

Note

It is recommended that you change the Administrator password as soon as possible
after installing the machine in order to prevent unauthorized access to the
Administrator mode.

5. To exit the Administrator mode, select the Logoff button.

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Administrator overview

Remote services

The remote services program is offered for your machine. Remote services provides Xerox
with up-to-the-minute information about your machine’s current state, including:

• A secure internet connection between the machine and Xerox using Secure Socket
Layer (SSL) protocols and 256-bit encryption; only machine performance information
is sent to Xerox through this connection

• Quick identification of potential problems

• Quick and accurate diagnoses of problems

• Faster resolution of issues, often occurring in less time than sending a service person

• Automatically generating and sending current meter reads directly to Xerox as well

as Automatic Supplies Replenishment

• Scheduling maintenance calls that are convenient to your schedule and allow you to
maximize your production time

Note

Remote services may not be available in your area or some customers may wish to
decline program. For more information on this program, contact the Xerox Customer
Support Center or go to www.xerox.com.

Remote services includes Automatic Meter Reading (AMR) and Automatic Supplies
Replenishment (ASR).

Automatic Meter Reading (AMR)/Automatic Supplies Replenishment (ASR)

Automatic Meter Reading (AMR) and Automatic Supplies Replenishment (ASR) are
available with your machine through the following:

• RemoteAssistant™ is a feature within certain Xerox engines that allows customers to
authorize a Xerox specialist to remotely access the User Interface (UI) on the print
server in order to help guide the customer through corrective actions.

For more information, go to www.xerox.com/printeract.

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System Administration Guide

Administrator overview

Technical Key Operator (TKO)

The Technical Key Operator (TKO) is a person who is certified by Xerox to carry out and
perform certain maintenance activities that are normally performed by a customer
service engineer (CSE). In order to become a TKO for your machine, you must complete
the mandatory Xerox Productivity Plus (XPP) program.

As stated previously, Xerox Productivity Plus (XPP) is a mandatory, customer
self-maintenance program that is available with your machine. Through the XPP program,
Xerox provides qualified customers with the supplies, documentation, support, and the
Technical Key Operator (TKO) training required to perform simple diagnostics, routine
maintenance tasks, and some repairs which formerly were completed by a Xerox customer
service person.

Upon successful completion of the XPP training, your trained person (TKO), receives a
mini-service manual and tool kit and is certified by a Xerox Service Trainer that he or
she can complete the specific program/machine tasks.

Using XPP, you can maintain better control of resources and job scheduling by planning
and scheduling basic maintenance at convenient times, rather than waiting for a Xerox
customer service person. XPP is a productivity initiative for which the training can be at
your location or an agreed upon Xerox location.

Xerox Productivity Plus enhances your Xerox full-service maintenance agreement by
providing better information to your Xerox Service Representative before making a
service call. Xerox continues to monitor the progress of the TKO to ensure that the
machine is performing at optimum levels.

Note

For more information on this program and/or for training information, contact the Xerox
Customer Support Center or go to www.xerox.com.

Backing up/transferring the stock library

Any stock that you have created/copied and stored in the Stock Library can be backed
up and/or transferred to another machine’s PC User Interface (UI) by using an external
USB flash drive.

Note

A USB flash drive is required to copy (backup) and/or transfer files from one machine’s
PC UI to another machine’s PC UI.

1. Insert the USB flash drive into a USB port on the machine’s PC.

2. On the machine’s PC UI, open My Computer.

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Administrator overview

3. Browse to the directory C:\users\XRX\Xerox\ColorPress\UI\public\stock directory.

Stocks that were created/copied and stored in the library are distinguished by the
.stock extension.

4. Select all the files in the stock directory with the .stock extension.

5. Select Edit > Copy (or Ctrl > C).

6. Open the directory of the USB flash drive.

7. Select Edit > Paste (or Ctrl > V).

The files are copied onto the USB flash drive.

8. Close both directories.

9. Remove the USB flash drive from the machine’s PC.

The .stock files can remain on the USB flash drive as a backup copy. Store the USB
flash drive in a safe, secure location.

10. If desired, copy the files onto a different machine’s PC by completing all the previous

steps in this procedure.

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System Administration Guide

2

Maintenance on UI

Selecting Maintenance on the UI opens a window which displays a status of each
consumable.

Note

When a Customer Replaceable Unit (CRU) consumable item is depleted, the machine
automatically interrupts the current job and does not restart until the consumable is
replaced.

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Maintenance on UI

Note

The machine does not interrupt a job or stop running if a Technical Key Operator
Replaceable Unit (TKORU) status indicates a low or depleted level. Your TKORU may
continue to perform as expected far beyond the average life indicator. The Technical
Key Operator (TKO) uses this status indicator information each time service is performed
on your machine.

Important

The charge corotrons and drum cartridges can be replaced ONLY by a trained, qualified
Technical Key Operator (TKO)

Maintenance tab

Selecting the Maintenance tab opens a window which displays options for cleaning
particular components inside your machine. The Maintenance screen is divided into two
sections; Charge Corotron Cleaning, and Dry Ink Cleaning.

The Maintenance cleaning options are listed below:

• Charge Corotron Cleaning: Allows you to clean one or all of the charge corotrons.
You may want to run this cleaning procedure if you are having certain image quality
issues, such as banding or mottling. Refer to the User Guide, the Problem
solving/Image quality section for more information.

• Dry Ink Cleaning: Allows you to clean one or all of the dry ink/toner cartridge systems.
You may want to run this cleaning procedure if you are having certain image quality
issues, such as white or dark spots or blotches on the prints. These spots or blotches
are caused by dry ink/toner adhering to the drum. Refer to the User Guide, the Problem
solving/Image quality section for more information.

Related Topics:

Dry ink/toner cleaning

Charge corotron cleaning

Dry ink/toner cleaning

The following cleaning procedure purges the system of any residual dry ink/toner clumps
that possibly collected in the devleoper module.

Perform the following steps to clean one or all of the dry ink/toner cartridge dispensers.

Note

It is recommended that you run a few test prints before performing the cleaning
procedure. After the Start Cleaning button is selected, the system automatically generates
a test print. This allows you to compare the before and after prints for image quality.

1. Logon as Administrator.

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Maintenance on UI

2. Select Maintenance from the main UI.

The Maintenance window opens.

3. Select the Maintenance tab.

4. Select the desired dry ink/toner(s) to be cleaned.

5. Select the Start Cleaning button to begin the cleaning process.

6. Select the desired paper tray and feed orientation (Long Edge Feed, or Short Edge

Feed).

7. Select the Start button to begin.

When the process is complete, a “Cleaning is complete” message will appear on the
screen.

8. Select the Close button to exit and return to the main UI.

Related Topics:

Logging on as Administrator

Charge corotron cleaning

Perform the following steps to clean one or all of the charge corotrons.

1. Logon as Administrator.

2. Select Maintenance from the main UI.

The Maintenance window opens.

3. Select the Maintenance tab.

4. Select the desired corotron(s) to clean.

5. Select the Start Cleaning button to begin the cleaning process.

When the process is complete, a “Cleaning is complete” message will appear on the
screen.

6. Select the Close button to exit and return to the main UI.

Related Topics:

Logging on as Administrator

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Maintenance on UI

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System Administration Guide

3

Test Print option

The Test Print option is available only when you are logged on as Administrator. The
Test Print option is available with all Advanced Stock Setup options. Please read the
following information before using the Test Print option.

• It is recommended that you choose only one option at a time, and then run a set of
test prints to evaluate the output. This helps you determine whether or not that
option is providing the desired printed output.

• If you determine that the output is unacceptable after running test prints, either
further adjust the value for a particular option (if applicable) and run more test prints
or return the option to its default value and continue to the next option.

• If you want multiple Advanced Stock Setup options selected, individually select each
option, run Test Prints, and evaluate the output. After you determine that the output
for the selected option is acceptable, then you can select another option to adjust.

• It is important to remember that any settings for a particular option that is used
today for a specific print job may not achieve the same desired outcome/output
when used on different day for that same print job. This is especially relevant if the
room in which the machine is located experiences changes in temperature and
humidity.

• You may need to continually repeat procedures and test prints for any Advanced
Stock Setup option until you achieve acceptable output prints.

• If you determine that your output still is unacceptable after repeating procedures
and test prints multiple times, call your Customer Support Center for help/assistance.

Related Topics:

Test Print option for 2nd Bias Transfer Roll

Using the Test Print option

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Test Print option

Using the Test Print option

Use the following procedure to select the various Advanced Stock Setup options for a
new stock entry from the Manage Stock Library window.

The Test Print option for a new or existing stock can be accessed from the Advanced
Stock Setup window. Use to view a print of your output having advanced settings applied
such as a different fuser temperature or roll pressure for better adherence, or to correct
paper curl.

Note

The 2nd Bias Transfer Roll setting includes its own Test Print option. Refer to that section
for more information.

1. Logon as Administrator.

2. Perform one of the following:

a) Create a new stock entry (either from the Manage Stock Library window or from

the Tray Properties window), or

b) Copy an existing stock entry (either from the Manage Stock Library window or

from the Tray Properties window), or

c) Modify an existing stock entry (from the Manage Stock Library window) by

selecting the Properties button.

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System Administration Guide

Test Print option

3. From either the New Stock Setup or Stock Properties window, select/modify the
attributes as required, including entering a new stock name.

4. Select the Advanced Setup button.
The Advanced Stock Setup window opens.

5. After selecting the advanced settings you need, select the Test Print button at the
bottom of the window.

The test print window for that specific stock opens.

6. Select the desired test print settings, including output quantity, and select Start.

Obtain your printed output from the output area of the machine.

7. Evaluate the printed output.

It may take multiple adjustments to the Advanced Stock Setup options and running
test prints before the printed output meets customer satisfaction.

8. Select OK to close the Advanced Stock Setup window.

9. Select OK to save and close either the New Stock Setup window or the Stock Properties

window.

10. Select Close to exit Manage Stock Library.

11. Select Logoff to exit the Administrator mode.

Related Topics:

Logging on as Administrator

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Test Print option

Test Print option for 2nd Bias Transfer Roll

When using the 2nd Bias Transfer Roll option, always run test prints and evaluate the
output before continuing. When the Test Print button is selected, the Test Print Setup:
2nd Bias Transfer Roll window is displayed:

When the Start button is selected, there are always eleven (11) test prints generated:

• 5 test prints will have more bias applied to them (more transfer voltage)

• 5 test prints will have less bias applied to them (less transfer voltage)

• 1 test print will be the median range (this is test print number 6)

The 11 test prints are sent to the output area in the N-1 order (with test print 11 being
the last one printed and the top one on the stack of prints).

Related Topics:

Running the first set of test prints

Evaluating the first set of test prints

Adjusting the test prints

Selecting the 2nd Bias Transfer Roll settings

Running the first set of test prints

When running test prints for the first time, simply select the desired tray, sides images
(Side 1 or Sides 1 and 2), and the Color Mode, and then select Start.

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System Administration Guide

Test Print option

Note

You do not need to select any other items, such as Change Percentage, for this first set
of test prints.

The 11 test prints are generated and sent to the output area of the machine.

Evaluating the first set of test prints

After the 11 test prints are generated, retrieve and review the test prints to find the one
with the best image quality. For example, if the best image quality is on test print 5, this
is the number you enter for the Best Test Print value on Test Print Selection: 2nd Bias
Transfer Roll window:

Note

The default value is 6.

Adjusting the test prints

Selecting the Adjust Test Prints button returns you to the Test Print Setup: 2nd Bias
Transfer Roll window. Notice that the number 5 is already entered as the Change
Percentage value. (You entered this number for the Best Test Print value on Test Print
Selection: 2nd Bias Transfer Roll window.)

Simply select Start again to generate another 11 test prints. Retrieve and evaluate the
next set of test prints for best image quality. Select the desired button depending on
whether or not the image quality is acceptable.

Selecting the 2nd Bias Transfer Roll settings

Use the following procedure to select the settings for the 2nd Bias Transfer Roll (on the
Advanced Stock Setup window).

1. Logon as Administrator.

2. Select Stock Library.

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Test Print option

The Manage Stock Library window opens.

3. Perform one of the following:

a) Select the Create New button or
b) Select the desired stock from either the RML or the Stock Library list, and then

select the Copy button or

c) Select the desired stock from either the RML or the Stock Library list, and then

select the Properties button.

Either the New Stock Setup window or the Stock Properties window opens.

4. Modify the attributes as required.

5. Select the Advanced Setup button.

The Advanced Stock Setup window opens.

6. Select the desired 2nd Bias Transfer Roll settings for Side 1 and/or Side 2 as required
by using the up/down arrow buttons.

7. Select the 2nd Bias Transfer Roll Test Print button.

The Test Print Setup - 2nd Bias Transfer Roll window opens.

8. Select the desired test print settings and select Start.

Once the test prints are completed, the machine displays the following message:

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System Administration Guide

Test Print option

9. Select either:

a) Bias Acceptable: Select this if the output meets customer satisfaction.

This closes the current window and returns you to the Advanced Stock Setup
window.

b) Adjust Test Prints: Select this if the output does not meet customer satisfaction

and requires further adjusting.

This returns you to the The Test Print Setup - 2nd Bias Transfer Roll window where
you can make further adjustments and run additional test prints. Repeat this step
as required until the desired output is achieved.

10. Select OK to close the Advanced Stock Setup window.

11. Select OK to save and close either the New Stock Setup window or the Stock Properties

window.

12. Select Close to exit Manage Stock Library.

13. Select Logoff to exit the Administrator mode.

Related Topics:

Logging on as Administrator

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Test Print option

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System Administration Guide

4

Paper curl correction

Paper curl overview

This option allows you to select the desired paper curl setting in order to prevent your
output from curling. This section provides an overview of paper curl, what causes it and
why adjustments may be required in order to obtain optimum print output.

When paper is exposed to heat, the paper loses moisture and curls toward the heat
source. High dry ink/toner coverage jobs tend to curl more due to the dryink/toner
plastification effect on the paper surface. The system tries to reduce this by using
mechanical devices within the paper path called decurlers.

Paper curl is caused by many variables, including:

• The weight of the paper and whether it is coated or uncoated.

• The amount of dry ink/toner and the area being covered on a sheet; the heavier the

coverage, the greater the tendency to curl.

• How the paper is loaded in the tray. Make sure you load the paper as instructed on
the ream wrapper.

• The atmospheric conditions of the room where the paper is stored, especially those
related to humidity and temperature.

• The heat generated during the fusing processes.

Your system is designed with an automated setting to control curl. When using the
system Default, the machine automatically sends paper through the proper decurler.
The system Default automatically determines the amount of pressure needed at the
different decurlers in order to reduce the output curl of the paper.

With some print jobs, the output prints still may be curled more than you desire even
after using the system default. In those cases, use the Paper Curl Correction option to
compensate for paper curl in your prints. Paper Curl Correction settings are based on
the job type and image density ratio. These settings are manually entered through the
Advanced Stock Setup feature, and you must be logged in as the Administrator.

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Paper curl correction

Note

It is important to remember that a successful paper curl correction setting used today
may not be the same setting that you would use on another day. This is especially
relevant if the room in which machine is located experiences changes in temperature
and humidity.

Paper Curl Correction options

The Paper Curl Correction options from the Advanced Stock Setup window include:

• 1 Sided-Face Up: This option allows you to set specific paper curl information for
one-sided only printed output which exits the machine in the face up position.

• 1 Sided-Face Down: This option allows you to set specific paper curl information for
one-sided only printed output which exits the machine in the face down position.

• 2 Sided: This option allows you to set specific paper curl information for two-sided
printed output.

Tip

Changing the default setting should be considered a temporary solution because
environmental conditions vary from day to day. It is recommended that upon completion
of the print job, you return the option to its default setting.

Related Topics:

1 Sided-Face Up option

1 Sided-Face Down option

2 Sided option

Correcting the paper curl

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System Administration Guide