Xerox Color 800i, Color 1000i, Color 800, Color 1000 Configuration and Setup

Xerox EX Print Server, Powered by Fiery® for
the Xerox Color 1000 Press

Configuration and Setup

© 2010 Electronics for Imaging, Inc. The information in this publication is covered
under Legal Notices for this product.

45089743
15 February 2010

CONTENTS

CONTENTS

CONTENTS 3

INTRODUCTION 7

Terminology and conventions 7

About this document 8

Battery information for the European Union and EEA 9

CONNECTING TO THE NETWORK 10

EX Print Server on the network 10

Stages of installation on the network 11

Summary of EX Print Server network installation 12

Network Server Setup requirements 13

Windows networks 13

AppleTalk networks 13

UNIX networks 14

PREPARING FOR EX PRINT SERVER SETUP 15

Levels of access and control 15

Users and Groups 15

EX Print Server print connections 18

WebTools 19

Additional security features 20

Controlling E-mail access to the EX Print Server 20

Restricting IP addresses, ports, and MAC addresses 20

Secure Printing 20

LDAP authentication 20

CONTENTS 4

Connecting network cable to the EX Print Server 21

Back view of the EX Print Server 21

Ethernet connection 22

About Setup 22

Setup from a network computer 22

SETUP FROM A NETWORK COMPUTER 23

Accessing Configure from a network computer 23

Using Configure 24

SETUP OPTION REFERENCE 25

PS and PCL Setup options 25

Adobe PDF Print Engine Setup options 28

Productivity Setup options 28

CONFIGURING WEBTOOLS 29

Configuring the EX Print Server and computers for WebTools 29

ADMINISTERING THE EX PRINT SERVER 30

Administrator functions 30

Setting passwords 31

Passwords from a network computer 31

Changing the Windows XP system password 31

Changing the EX Print Server default language 32

Updating system and user software 32

Before updating the EX Print Server 32

System Updates 33

Check for Product Updates (Software Downloads Site) 38

CONTENTS 5

Clearing the EX Print Server 39

Saving and restoring EX Print Server configuration 40

USB printing 40

Managing e-mail address books 42

Printing the Configuration page 44

Maintaining optimal EX Print Server performance 45

Shutting down, rebooting, and restarting the EX Print Server 46

Shutting down the EX Print Server 46

Rebooting or restarting the EX Print Server 47

TROUBLESHOOTING 48

Troubleshooting the EX Print Server 48

Runtime error messages 48

Cannot connect to the EX Print Server with utilities 49

Cannot connect to the EX Print Server with Command WorkStation 50

INDEX 51

INTRODUCTION

INTRODUCTION 7

This document describes how to set up network servers and user computers to use the
Xerox EX Print Server, Powered by Fiery for the Xerox Color 1000 Press so that users can
print to it as a high-performance networked printer. For general information about using the
press, your computer, your software, or your network, see the documentation that
accompanies those products.

Setting up the network environment correctly requires the presence and active cooperation of
the network administrator. Detailed instructions on configuring networks is beyond the scope
of this document. For information, see the documentation that accompanies your network.

For information about supported operating systems and system requirements, see Welcome.

Terminology and conventions

This document uses the following terminology and conventions.

Term or convention Refers to

Aero EX Print Server (in illustrations and examples)

EX Print Server Xerox EX Print Server, Powered by Fiery for the Xerox Color 1000

Mac OS Apple Mac OS X

Press Xerox Color 1000 Press

Titles in

Windows Microsoft Windows XP, Windows Vista,

italics Other documents in this set

Press

Windows Server 2003/2008, Windows 7

Topics for which additional information is available by starting Help
in the software

Tips and information

INTRODUCTION 8

Term or convention Refers to

About this document

This document covers the following topics:

• Network connectors on the EX Print Server

A warning concerning operations that may lead to death or injury to
persons if not performed correctly. To use the equipment safely, always
pay attention to these warnings.

A caution concerning operations that may lead to injury to persons if
not performed correctly. To use the equipment safely, always pay
attention to these cautions.

Operational requirements and restrictions. Be sure to read these items
carefully to operate the equipment correctly, and avoid damage to the
equipment or property.

• Information specific to the EX Print Server about setting up network servers

NOTE: For information about network servers, see the documentation that accompanies your

network.

• System security through access levels and passwords

• Setup of the EX Print Server from a network computer or Fiery Advanced Controller
Interface

• Setup of the EX Print Server to allow users to use WebTools

• Administration of the EX Print Server

• Troubleshooting

Administrator functions described in other documentation are summarized on page 30.

INTRODUCTION 9

Battery information for the European Union and EEA

This symbol indicates that the batteries and accumulators used in this product must be
disposed of separately from your household waste in accordance with EU Directive 2006/66/
EC (“Directive”) and local requirements.

If a chemical symbol is printed beneath the symbol shown above, in accordance with the
Directive, this indicates that a heavy metal (Hg = Mercury, Cd = Cadmium, Pb = Lead) is
present in this battery or accumulator at a concentration above an applicable threshold
specified in the Directive.

Batteries and accumulators must not be disposed of as unsorted municipal waste. Users of
batteries and accumulators must use the available collection framework for the return,
recycling and treatment of batteries and accumulators.

If your product contains non-removable batteries, the entire product is already covered by the
EU WEEE (Waste Electrical and Electronic Equipment) Directive and should be handed over
to an authorized collection site for WEEE. The collection site will take appropriate measures
for the recycling and treatment of the product, including the batteries.

Customer participation in the collection and recycling of batteries and accumulators is
important to minimize any potential effects of batteries and accumulators on the environment
and human health due to substances used in batteries and accumulators.

In the EU, there are separate collection and recycling schemes for batteries and accumulators.
To find out more about recycling schemes for batteries and accumulators available in your
area, please contact your local city office, waste authority, or waste disposal facility.

CONNECTING TO THE NETWORK 10

CONNECTING TO THE NETWORK

This chapter summarizes the stages in setting up the EX Print Server.

EX Print Server on the network

When the EX Print Server is connected to a network, it behaves as a networked printer. The
EX Print Server supports the following network protocols (rules that enable computers on a
network to communicate with each other):

• AppleTalk, Bonjour

• TCP/IP, which also includes the BOOTP, DHCP, FTP, HTTP, IMAP, IPP, IPv4,
IPv6, LDAP, LPD, NBT, POP3, Port 9100, SMB, SMTP, SNMP, SNTP, and
SSL/TLS protocols

These protocols can run concurrently on the same cable. Computers that use other protocols
can print through a server that uses one of the supported protocols. The EX Print Server is
auto-sensing, and handles all connections simultaneously.

CONNECTING TO THE NETWORK 11

Stages of installation on the network

Installation can be performed by a network or printing administrator. The stages of a
successful installation are:

1 Configuring the network environment

Configure network servers to provide users with access to the EX Print Server as a networked
printer. For information about configuring network servers in Windows and UNIX network
environments as they relate specifically to the EX Print Server, see page 13. For information
about using your network, see the documentation that accompanies your network.

2 Physically connecting the EX Print Server to a functioning network

Prepare a network node for the EX Print Server. Obtain cable, route it to the location where
the EX Print Server is to be installed, and attach the cable to the network connector of the
EX Print Server. For details, see page 21.

3 Setting up the EX Print Server

Configure the EX Print Server for your printing and network environment (see page 15).

4 Preparing user computers for printing

Install the files needed for printing, install user software, and connect the user computers to
the network. The software installation is described in Printing.

5 Administering the EX Print Server

Monitor and maintain system performance and troubleshoot problems that may arise
(see “Administering the EX Print Server” on page 30).

Network server configuration

Network server

Connection

CONNECTING TO THE NETWORK 12

Summary of EX Print Server network installation

Configure network servers to specify EX Print Server print
queues and EX Print Server users.

Prepare a network node. Connect the EX Print Server to the
network.

EX Print Server

EX Print Server Setup

Client computer Setup

Configure default settings for the options in the Setup
menus.

On computers where users print to the EX Print Server:

• Install the appropriate printer files and connect to one
or more print connections.

• Install utilities and an Internet browser on computers
where users will use them.

• Verify the EX Print Server in the list of printers.

EX Print Server available on the network

CONNECTING TO THE NETWORK 13

Network Server Setup requirements

This section provides basic information about configuring the EX Print Server and using it on
the network. It does not explain network functions for printing in general. Only information
specific to the EX Print Server is presented. Setting up the network environment correctly
requires the presence and active cooperation of the network administrator. Detailed
instructions on configuring networks is beyond the scope of this document. For information,
see the documentation that accompanies your network.

Configure the network and servers, and ensure that there is a live network connection before
you configure network settings in Setup. This allows the EX Print Server to query the network
for zones, servers, and server-based queues.

Whenever you change the configuration of the EX Print Server, press, or network at your site,
alter the settings to correspond to the changed environment. Changing network or port
settings may require that you make changes to other Setup options, as well.

Windows networks

• The EX Print Server requires a valid IP address, subnet mask, and gateway address.

Enter these addresses manually or use DHCP or BOOTP protocols to assign them
dynamically. Make sure the EX Print Server name and address are listed in a domain name
server (DNS) or hosts name database used by your system.

If more than one EX Print Server print connection is published (for example, if both the Print
queue and Hold queue are published), consider creating a printer for each print connection,
so that users can print to each connection directly.

• Configure the EX Print Server with the correct Windows domain name.

This is especially important for Windows printing, also known as SMB printing.

To use Microsoft Active Directory, you must assign the EX Print Server to a domain. If you
assign the EX Print Server to a workgroup, you cannot use Active Directory.

AppleTalk networks

AppleShare servers require no special configuration.

To allow Mac OS X computers to access Bonjour printers, you must enable Bonjour in Setup.

CONNECTING TO THE NETWORK 14

UNIX networks

• When you configure a UNIX workstation with the lpr protocol and connect to the EX Print
Server over a TCP/IP network, you can print directly to the EX Print Server.

• Setting up UNIX workstations requires an administrator with root privileges. After the initial
configuration, UNIX users submit print jobs to a named printer.

• The EX Print Server is a printer controller that understands lpr protocols.

• The EX Print Server has a remote printer name you must use in order to communicate with it
successfully.

Regardless of the UNIX system you use, the name that you use for the remote printer (or rp in
the

/etc/printcap file) in configuring the network for the EX Print Server must be one of the

following

print
hold
direct

name of virtual printer

:

Computers on a TCP/IP network can print directly to the EX Print Server as a remote
printer, or can print to a Windows 2000/Server 2003/Server 2008 server or UNIX
workstation acting as a print server.

PREPARING FOR EX PRINT SERVER SETUP 15

PREPARING FOR EX PRINT SERVER SETUP

To prepare for printing at your site, you must do some initial EX Print Server configuration
(or “Setup”) to specify the network environment and the types of printing you do. Before you
perform Setup, decide the levels of access to implement, such as passwords and other security
features that the EX Print Server offers. Because many of these security features are
interconnected, review the information in this chapter to plan for an effective security system,
and then perform Setup accordingly.

Levels of access and control

When you configure the EX Print Server during Setup, you implement a particular level of
control by configuring these elements:

• Users and Groups

• Print connections

• Access to WebTools

Users and Groups

With Configure, you create users, assign passwords to users, create groups with particular
privileges, and assign users to the groups. Several groups are provided by default, and you can
create new groups. All users in a group have the same privileges.

In addition to assigning the users that you have created to a group, you can add users from
your organization’s global address list if you have LDAP services enabled on the EX Print
Server.

The following discussion is an overview designed to help you prepare a security strategy. For
more information, including specific procedures, see Configure Help.

You can view detailed information about users and groups that you have created from
Configure in Command WorkStation. For more information, see Command WorkStation
Help.

PREPARING FOR EX PRINT SERVER SETUP 16

User authentication

The term “user authentication” means the EX Print Server verifies that the user who is
sending a job belongs to a group, and the group has printing privileges (“Print in B&W” or
“Print in Color and B&W”).

By default, the EX Print Server does not enforce user authentication. That is, even if you
assign passwords to users and assign users to groups, no authentication occurs unless you clear
the “Allow users to print without authentication” option (in Configure > Users and Groups).
If this option is selected, anyone can print to the EX Print Server.

If you require users to specify their user name and password (that is, you have cleared the
“Allow users to print without authentication” option), users must type this information in the
printer driver when they print. Users must specify their user name and password if they create
files from the printer driver for printing later (such as an e-mail attachment that will be sent to
the EX Print Server).

Because jobs that are sent through FTP do not require a printer driver, you can specify that
FTP jobs are authenticated (see Configure > Network > Services > FTP > Require Password
for Printing).

Passwords

When you create a new user in Configure > Users and Groups, you assign a password to the
user. In other areas of the system, you can also set passwords for these areas:

• Default admin user in Administrators group

• Default operator user in Operators group

NOTE: The Administrator and Operator passwords are separate from the Windows system

password.

By default, the Administrator password is set on the EX Print Server. Change the
Administrator password periodically to protect the EX Print Server from accidental or
malicious changes to Setup. For more information, see “Setting passwords” on page 31.

Users in the Administrators and Operators groups have privileges in addition to the explicit
ones that you set when you create groups. Examples of these privileges are provided in the
following sections.