Xerox Color 800i, Color 1000i, Color 800, Color 1000 Configuration and Setup

Xerox EX Print Server, Powered by Fiery® for the Xerox Color 1000 Press

Configuration and Setup

© 2010 Electronics for Imaging, Inc. The information in this publication is covered under Legal Notices for this product.

45089743

15 February 2010

		CONTENTS	3

CONTENTS

INTRODUCTION		7
	Terminology and conventions	7
	About this document	8
	Battery information for the European Union and EEA	9
CONNECTING TO THE NETWORK		10
	EX Print Server on the network	10
	Stages of installation on the network	11
	Summary of EX Print Server network installation	12
	Network Server Setup requirements	13
	Windows networks	13
	AppleTalk networks	13
	UNIX networks	14
PREPARING FOR EX PRINT SERVER SETUP		15
	Levels of access and control	15
	Users and Groups	15
	EX Print Server print connections	18
	WebTools	19
	Additional security features	20
	Controlling E-mail access to the EX Print Server	20
	Restricting IP addresses, ports, and MAC addresses	20
	Secure Printing	20
	LDAP authentication	20

		CONTENTS	4

Connecting network cable to the EX Print Server	21
Back view of the EX Print Server	21
Ethernet connection	22
About Setup	22
Setup from a network computer	22

SETUP FROM A NETWORK COMPUTER		23
	Accessing Configure from a network computer	23
	Using Configure	24
SETUP OPTION REFERENCE		25
	PS and PCL Setup options	25
	Adobe PDF Print Engine Setup options	28
	Productivity Setup options	28
CONFIGURING WEBTOOLS		29
	Configuring the EX Print Server and computers for WebTools	29
ADMINISTERING THE EX PRINT SERVER		30
	Administrator functions	30
	Setting passwords	31
	Passwords from a network computer	31
	Changing the Windows XP system password	31
	Changing the EX Print Server default language	32
	Updating system and user software	32
	Before updating the EX Print Server	32
	System Updates	33
	Check for Product Updates (Software Downloads Site)	38

		CONTENTS	5

Clearing the EX Print Server	39
Saving and restoring EX Print Server configuration	40
USB printing	40
Managing e-mail address books	42
Printing the Configuration page	44
Maintaining optimal EX Print Server performance	45
Shutting down, rebooting, and restarting the EX Print Server	46
Shutting down the EX Print Server	46
Rebooting or restarting the EX Print Server	47

TROUBLESHOOTING		48
	Troubleshooting the EX Print Server	48
	Runtime error messages	48
	Cannot connect to the EX Print Server with utilities	49
	Cannot connect to the EX Print Server with Command WorkStation	50
INDEX		51

		INTRODUCTION	7

INTRODUCTION

This document describes how to set up network servers and user computers to use the Xerox EX Print Server, Powered by Fiery for the Xerox Color 1000 Press so that users can print to it as a high-performance networked printer. For general information about using the press, your computer, your software, or your network, see the documentation that accompanies those products.

Setting up the network environment correctly requires the presence and active cooperation of the network administrator. Detailed instructions on configuring networks is beyond the scope of this document. For information, see the documentation that accompanies your network.

For information about supported operating systems and system requirements, see Welcome.

Terminology and conventions

This document uses the following terminology and conventions.

Term or convention	Refers to
Aero	EX Print Server (in illustrations and examples)
EX Print Server	Xerox EX Print Server, Powered by Fiery for the Xerox Color 1000
	Press
Mac OS	Apple Mac OS X
Press	Xerox Color 1000 Press
Titles in italics	Other documents in this set
Windows	Microsoft Windows XP, Windows Vista,
	Windows Server 2003/2008, Windows 7
	Topics for which additional information is available by starting Help
	in the software
	Tips and information

		INTRODUCTION	8

Term or convention		Refers to
		A warning concerning operations that may lead to death or injury to
		persons if not performed correctly. To use the equipment safely, always
		pay attention to these warnings.
		A caution concerning operations that may lead to injury to persons if
		not performed correctly. To use the equipment safely, always pay
		attention to these cautions.
		Operational requirements and restrictions. Be sure to read these items
		carefully to operate the equipment correctly, and avoid damage to the
		equipment or property.

About this document

This document covers the following topics:

•Network connectors on the EX Print Server

•Information specific to the EX Print Server about setting up network servers

NOTE: For information about network servers, see the documentation that accompanies your network.

•System security through access levels and passwords

•Setup of the EX Print Server from a network computer or Fiery Advanced Controller Interface

•Setup of the EX Print Server to allow users to use WebTools

•Administration of the EX Print Server

•Troubleshooting

Administrator functions described in other documentation are summarized on page 30.

		INTRODUCTION	9

Battery information for the European Union and EEA

This symbol indicates that the batteries and accumulators used in this product must be disposed of separately from your household waste in accordance with EU Directive 2006/66/ EC (“Directive”) and local requirements.

If a chemical symbol is printed beneath the symbol shown above, in accordance with the Directive, this indicates that a heavy metal (Hg = Mercury, Cd = Cadmium, Pb = Lead) is present in this battery or accumulator at a concentration above an applicable threshold specified in the Directive.

Batteries and accumulators must not be disposed of as unsorted municipal waste. Users of batteries and accumulators must use the available collection framework for the return, recycling and treatment of batteries and accumulators.

If your product contains non-removable batteries, the entire product is already covered by the EU WEEE (Waste Electrical and Electronic Equipment) Directive and should be handed over to an authorized collection site for WEEE. The collection site will take appropriate measures for the recycling and treatment of the product, including the batteries.

Customer participation in the collection and recycling of batteries and accumulators is important to minimize any potential effects of batteries and accumulators on the environment and human health due to substances used in batteries and accumulators.

In the EU, there are separate collection and recycling schemes for batteries and accumulators. To find out more about recycling schemes for batteries and accumulators available in your area, please contact your local city office, waste authority, or waste disposal facility.

		CONNECTING TO THE NETWORK	10

CONNECTING TO THE NETWORK

This chapter summarizes the stages in setting up the EX Print Server.

EX Print Server on the network

When the EX Print Server is connected to a network, it behaves as a networked printer. The EX Print Server supports the following network protocols (rules that enable computers on a network to communicate with each other):

•AppleTalk, Bonjour

•TCP/IP, which also includes the BOOTP, DHCP, FTP, HTTP, IMAP, IPP, IPv4, IPv6, LDAP, LPD, NBT, POP3, Port 9100, SMB, SMTP, SNMP, SNTP, and SSL/TLS protocols

These protocols can run concurrently on the same cable. Computers that use other protocols can print through a server that uses one of the supported protocols. The EX Print Server is auto-sensing, and handles all connections simultaneously.

		CONNECTING TO THE NETWORK	11

Stages of installation on the network

Installation can be performed by a network or printing administrator. The stages of a successful installation are:

1Configuring the network environment

Configure network servers to provide users with access to the EX Print Server as a networked printer. For information about configuring network servers in Windows and UNIX network environments as they relate specifically to the EX Print Server, see page 13. For information about using your network, see the documentation that accompanies your network.

2Physically connecting the EX Print Server to a functioning network

Prepare a network node for the EX Print Server. Obtain cable, route it to the location where the EX Print Server is to be installed, and attach the cable to the network connector of the EX Print Server. For details, see page 21.

3Setting up the EX Print Server

Configure the EX Print Server for your printing and network environment (see page 15).

4Preparing user computers for printing

Install the files needed for printing, install user software, and connect the user computers to the network. The software installation is described in Printing.

5Administering the EX Print Server

Monitor and maintain system performance and troubleshoot problems that may arise (see “Administering the EX Print Server” on page 30).

		CONNECTING TO THE NETWORK	12

Summary of EX Print Server network installation

Network server configuration

Configure network servers to specify EX Print Server print queues and EX Print Server users.

Network server

Connection

Prepare a network node. Connect the EX Print Server to the network.

EX Print Server

EX Print Server Setup

Configure default settings for the options in the Setup menus.

Client computer Setup

On computers where users print to the EX Print Server:

• Install the appropriate printer files and connect to one or more print connections.

• Install utilities and an Internet browser on computers where users will use them.

• Verify the EX Print Server in the list of printers.

EX Print Server available on the network

		CONNECTING TO THE NETWORK	13

Network Server Setup requirements

This section provides basic information about configuring the EX Print Server and using it on the network. It does not explain network functions for printing in general. Only information specific to the EX Print Server is presented. Setting up the network environment correctly requires the presence and active cooperation of the network administrator. Detailed instructions on configuring networks is beyond the scope of this document. For information, see the documentation that accompanies your network.

Configure the network and servers, and ensure that there is a live network connection before you configure network settings in Setup. This allows the EX Print Server to query the network for zones, servers, and server-based queues.

Whenever you change the configuration of the EX Print Server, press, or network at your site, alter the settings to correspond to the changed environment. Changing network or port settings may require that you make changes to other Setup options, as well.

Windows networks

•The EX Print Server requires a valid IP address, subnet mask, and gateway address.

Enter these addresses manually or use DHCP or BOOTP protocols to assign them dynamically. Make sure the EX Print Server name and address are listed in a domain name server (DNS) or hosts name database used by your system.

If more than one EX Print Server print connection is published (for example, if both the Print queue and Hold queue are published), consider creating a printer for each print connection, so that users can print to each connection directly.

•Configure the EX Print Server with the correct Windows domain name.

This is especially important for Windows printing, also known as SMB printing.

To use Microsoft Active Directory, you must assign the EX Print Server to a domain. If you assign the EX Print Server to a workgroup, you cannot use Active Directory.

AppleTalk networks

AppleShare servers require no special configuration.

To allow Mac OS X computers to access Bonjour printers, you must enable Bonjour in Setup.

		CONNECTING TO THE NETWORK	14

UNIX networks

•When you configure a UNIX workstation with the lpr protocol and connect to the EX Print Server over a TCP/IP network, you can print directly to the EX Print Server.

•Setting up UNIX workstations requires an administrator with root privileges. After the initial configuration, UNIX users submit print jobs to a named printer.

•The EX Print Server is a printer controller that understands lpr protocols.

•The EX Print Server has a remote printer name you must use in order to communicate with it successfully.

Regardless of the UNIX system you use, the name that you use for the remote printer (or rp in the /etc/printcap file) in configuring the network for the EX Print Server must be one of the following:

print hold direct

name of virtual printer

Computers on a TCP/IP network can print directly to the EX Print Server as a remote printer, or can print to a Windows 2000/Server 2003/Server 2008 server or UNIX workstation acting as a print server.

		PREPARING FOR EX PRINT SERVER SETUP	15

PREPARING FOR EX PRINT SERVER SETUP

To prepare for printing at your site, you must do some initial EX Print Server configuration (or “Setup”) to specify the network environment and the types of printing you do. Before you perform Setup, decide the levels of access to implement, such as passwords and other security features that the EX Print Server offers. Because many of these security features are interconnected, review the information in this chapter to plan for an effective security system, and then perform Setup accordingly.

Levels of access and control

When you configure the EX Print Server during Setup, you implement a particular level of control by configuring these elements:

•Users and Groups

•Print connections

•Access to WebTools

Users and Groups

With Configure, you create users, assign passwords to users, create groups with particular privileges, and assign users to the groups. Several groups are provided by default, and you can create new groups. All users in a group have the same privileges.

In addition to assigning the users that you have created to a group, you can add users from your organization’s global address list if you have LDAP services enabled on the EX Print Server.

The following discussion is an overview designed to help you prepare a security strategy. For more information, including specific procedures, see Configure Help.

You can view detailed information about users and groups that you have created from

Configure in Command WorkStation. For more information, see Command WorkStation

Help.

		PREPARING FOR EX PRINT SERVER SETUP	16

User authentication

The term “user authentication” means the EX Print Server verifies that the user who is sending a job belongs to a group, and the group has printing privileges (“Print in B&W” or “Print in Color and B&W”).

By default, the EX Print Server does not enforce user authentication. That is, even if you assign passwords to users and assign users to groups, no authentication occurs unless you clear the “Allow users to print without authentication” option (in Configure > Users and Groups). If this option is selected, anyone can print to the EX Print Server.

If you require users to specify their user name and password (that is, you have cleared the “Allow users to print without authentication” option), users must type this information in the printer driver when they print. Users must specify their user name and password if they create files from the printer driver for printing later (such as an e-mail attachment that will be sent to the EX Print Server).

Because jobs that are sent through FTP do not require a printer driver, you can specify that FTP jobs are authenticated (see Configure > Network > Services > FTP > Require Password for Printing).

Passwords

When you create a new user in Configure > Users and Groups, you assign a password to the user. In other areas of the system, you can also set passwords for these areas:

•Default admin user in Administrators group

•Default operator user in Operators group

NOTE: The Administrator and Operator passwords are separate from the Windows system password.

By default, the Administrator password is set on the EX Print Server. Change the Administrator password periodically to protect the EX Print Server from accidental or malicious changes to Setup. For more information, see “Setting passwords” on page 31.

Users in the Administrators and Operators groups have privileges in addition to the explicit ones that you set when you create groups. Examples of these privileges are provided in the following sections.