Xerox Color 550, Color-560, Color-570 User Manual

Software Version 1.00 May 2013 702P01410

Xerox® Color 550/560/570 Printer

System Administrator Guide

trademarks of Xerox Corporation in the United States and/or other countries.

FreeFlow®, SquareFold®, Xerox prInteract™, MeterAssistant®, SuppliesAssistant®, CentreWare®, Scan to PC Desktop®, and Xerox Extensible Interface Platform®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.

Microsoft®, Windows®, Windows XP®, Windows Vista®, Internet Explorer, and Word are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, the Adobe logo, Acrobat, the Acrobat logo, Acrobat Reader, Distiller, Adobe PDF logo are registered trademarks of Adobe Systems, Inc. PostScript is an Adobe registered trademark used with the Adobe PostScript Interpreter, the Adobe page description language, and other Adobe products.

Apple®, Macintosh®, Mac OS®, and EtherTalk™ are trademarks or registered trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Elements of Apple's Technical User Documentation used by permission from Apple Computer, Inc.

GBC® and AdvancedPunch™ are trademarks or registered trademarks of General Binding Corporation. GBC®, and e/Binder 200™ are trademarks or registered trademarks of General Binding Corporation.

HP, HPGL, HPGL/2, PCL and HP-UX are registered trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

Kerberos is a trademark of the Massachusetts Institute of Technology.

Linux® is a registered trademark of Linus Torvalds.

Netscape® is a registered trademark of Netscape Communications.

Netware® is a registered trademark of Novell, Incorporated.

PANTONE® is a registered trademark of Pantone, Inc.

ScanFlowStore® is a registered trademark of Nuance Communications, Inc

UNIX® is a registered trademark of the Open Group.

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1 Introduction................................................................................................1-1

Overview..................................................................................................................................1-1

Configuration Steps...............................................................................................1-1

More Information................................................................................................................1-2

2 Initial Setup ................................................................................................2-1

Physical Connection............................................................................................................2-1

Initial Setup at the Control Panel..................................................................................2-1

The Installation Wizard........................................................................................2-1

Configuration Report.............................................................................................2-2

System Administrator Access at the Control Panel................................................2-2

Locking or Unlocking the Printer.......................................................................2-2

Manually Setting the Printer's Ethernet Interface Speed...................................2-2

Assigning a Network Address............................................................................2-3

Enabling Services and Options.......................................................................................2-3

Enabling Services and Options at the Control Panel................................2-3

Enabling Services and Options in CentreWare Internet..........................2-3

Viewing Services and Options.........................................................................................2-4

Initial Setup in CentreWare Internet Services..........................................................2-4

Accessing CentreWare Internet Services.......................................................2-4

Changing the System Administrator Password........................................................2-5

Accessing the Configuration Report.............................................................................2-5

Printing the Configuration Report....................................................................2-5

Using the Configuration Overview Page.....................................................................2-5

Assigning a Name and Location to the Printer...........................................2-6

3 Paper Tray Settings...................................................................................3-1

Access the Paper Tray Settings ......................................................................................3-1

Custom Paper Name/Color .............................................................................................3-1

Paper Tray Attributes on Setup Screen........................................................................3-2

Paper Type Priority...............................................................................................................3-2

Setting Paper Type Priority.................................................................................3-2

Paper Tray Attributes..........................................................................................................3-3

Paper Tray Attributes During Loading.........................................................................3-4

Tray 5 - Paper Size Defaults..............................................................................................3-4

Setting Paper Size Defaults.................................................................................3-5

Customize Paper Supply Screen.....................................................................................3-5

Paper Tray Priority................................................................................................................3-6

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Setting Paper Tray Priority..................................................................................3-6

Priority............................................................................................................3-6

Auto Tray Switching Control............................................................................................3-7

Image Quality.......................................................................................................................3-7

Specifying Image Quality Settings..................................................................3-8

Changing an Image Quality Setting for Paper Type................................3-9

4 Setting Image Quality for the Scanner............................................4-1

Calibrating Image Color....................................................................................................4-2

5 Network Configuration............................................................................5-1

TCP/IP.......................................................................................................................................5-1

Enabling TCP/IP.......................................................................................................5-1

Configuring TCP/IP Settings at the Control Panel.....................................5-1

Manually Configuring an IPv4 Network Address.........................5-1

Manually Configuring an IPv6 Network Address.........................5-2

Configuring IPv4 Dynamic Address Settings.................................5-2

Configuring IPv6 Dynamic Address Settings.................................5-2

Configuring DNS/DDNS Settings........................................................5-3

Configuring TCP/IP Settings in CentreWare Internet

Services...................................................................................................5-3

Configuring Settings for IPv4...............................................................5-3

DNS Configuration for IPv4..................................................................5-4

Zero-Configuration Networking...........................................................5-4

Configuring Settings for IPv6...............................................................5-4

DNS Configuration for IPv6..................................................................5-5

SNMP........................................................................................................................................5-6

Enabling SNMP........................................................................................................5-6

Configuring SNMP..................................................................................................5-6

Editing SNMP v1/v2c Properties..........................................................5-6

Editing SNMP v3 Settings......................................................................5-7

SNMP Advanced Settings....................................................................................5-8

Adding IP Trap Destination Addresses.............................................5-8

Adding IPX Trap Destination Addresses..........................................5-8

LPD.............................................................................................................................................5-8

Enabling LPD............................................................................................................5-9

Configuring LPD......................................................................................................5-9

Raw TCP/IP Printing............................................................................................................5-9

Enabling Port 9100................................................................................................5-9

Configuring Port 9100.......................................................................................5-10

SMTP......................................................................................................................................5-10

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Configuring SMTP Server Settings................................................................5-10

Optional Information.........................................................................................5-11

LDAP.......................................................................................................................................5-11

Configuring LDAP/LDAPS Server Settings..................................................5-11

Defining User Mappings...................................................................................5-12

Configuring Filters for LDAP.............................................................................5-12

POP3.......................................................................................................................................5-13

HTTP.......................................................................................................................................5-13

Enabling HTTP.......................................................................................................5-13

Configuring HTTP Settings...............................................................................5-14

Proxy Server.........................................................................................................................5-14

NetWare................................................................................................................................5-15

Enabling NetWare...............................................................................................5-15

Configuring NetWare Settings.......................................................................5-15

Bindery Settings...................................................................................................5-16

NetWare Directory Services (NDS)................................................................5-16

Service Location Protocol (SLP)......................................................................5-16

Microsoft Networking......................................................................................................5-16

Enabling Microsoft Networking.....................................................................5-16

Configuring Microsoft Networking...............................................................5-17

Configuring WINS...............................................................................................5-17

IPP...........................................................................................................................................5-17

Enabling IPP...........................................................................................................5-17

Configuring IPP.....................................................................................................5-18

WebDAV................................................................................................................................5-18

Enabling WebDAV................................................................................................5-18

Configuring WebDAV..........................................................................................5-18

WSD........................................................................................................................................5-18

Enabling WSD........................................................................................................5-18

Configuring WSD.................................................................................................5-19

6 Security..........................................................................................................6-1

Setting up Access Rights...................................................................................................6-1

Overview.....................................................................................................................6-1

Authentication.........................................................................................................6-1

Authorization............................................................................................................6-2

Personalization........................................................................................................6-2

Local Authentication..........................................................................................................6-2

Setting Up Local Authentication......................................................................6-2

User Information....................................................................................................6-3

Specifying Login Requirements........................................................................6-3

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Network Authentication....................................................................................................6-4

Authentication Using a Card Reader System...........................................................6-5

Controlling Access to Tools and Features...................................................................6-8

Digital Certificates............................................................................................................6-10

Secure HTTP and SSL/TLS..............................................................................................6-13

S/MIME..................................................................................................................................6-14

IPsec.......................................................................................................................................6-15

802.1X....................................................................................................................................6-16

FIPS140-2 Data Encryption..........................................................................................6-17

Overwriting Image Data................................................................................................6-17

Setting up Network Authentication................................................................6-4

Configuring Authentication Server Settings for Kerberos......................6-4

Configuring Authentication Server Settings for SMB...............................6-5

Configuring Authentication Server Settings for LDAP.............................6-5

Setting Up Authentication for Xerox Secure Access.................................6-5

Configuring Xerox Secure Access Login Settings.......................................6-6

Setting Up Authentication for a USB Smartcard Reader

System..................................................................................................................6-7

Configure Network Authentication Settings..................................6-7

Enable SmartCard Settings...................................................................6-7

Configure SmartCard Link Mode Settings.......................................6-7

Set the SmartCard Certificate Verification Mode........................6-7

Controlling Access for All Users.........................................................................6-8

Controlling Access for a Group of Users........................................................6-9

User Roles Access Setup.......................................................................................6-9

Device Access Setup..............................................................................................6-9

Service Access Setup...........................................................................................6-10

Feature Access Setup..........................................................................................6-10

Installing a Digital Certificate.........................................................................6-11

Creating a Self-Signed Certificate.................................................................6-11

Creating a Request..............................................................................................6-11

Uploading a Certificate.....................................................................................6-12

Managing Certificates.......................................................................................6-12

Certificate Revocation Retrieval Settings...................................................6-12

Configuring Secure HTTP (SSL/TLS).............................................................6-13

Configuring S/MIME Settings.........................................................................6-14

Configuring IPSec................................................................................................6-16

Configuring 802.1X.............................................................................................6-16

Manually Deleting Image Data.....................................................................6-18

Scheduling Routine Deletion of Image Data...........................................6-18

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IP Filtering............................................................................................................................6-19

Creating an IP Filter Rule..................................................................................6-19

Audit Log..............................................................................................................................6-19

Enabling Audit Log..............................................................................................6-19

Saving an Audit Log............................................................................................6-20

Interpreting the Audit Log...............................................................................6-20

PDF and XPS Signatures.................................................................................................6-20

Address Book Security.....................................................................................................6-21

Controlling CentreWare Internet Services Address Book

Access.................................................................................................................6-21

Controlling Control Panel Address Book Access.......................................6-21

Restricting Access to Job Information......................................................................6-22

Hiding or Password Protecting Completed Job Information..............6-22

Hiding Active Job Information.......................................................................6-22

Hiding or Displaying Network Settings.....................................................................6-22

7 Printing .........................................................................................................7-1

Selecting Print Mode Options.........................................................................................7-1

Managing Banner Sheet Printing Options.................................................................7-1

Enabling Banner Sheet Printing in CentreWare Internet

Services.................................................................................................................7-2

Enabling Banner Sheet Printing at the Control Panel..............................7-2

Enabling Banner Sheet Printing in the Printer Driver...............................7-2

Print Service Settings..........................................................................................................7-2

Configuring Print Service Settings...................................................................7-2

Configuring Media Print Service Settings.....................................................7-4

UNIX, Linux, and AS/400 Printing.................................................................................7-4

Xerox Services for UNIX Systems (XSUS)......................................................7-4

Supported Printing Models.................................................................................7-4

Installing XSUS........................................................................................................7-5

Download the Files................................................................................................7-5

Perform the Installation Procedure.................................................................7-6

Launch XSUS............................................................................................................7-6

Printing from a Linux Workstation...................................................................7-6

Installing the Xerox PPD on the workstation...............................................7-6

Adding the Xerox Printer........................................................................7-6

Printing with CUPS....................................................................................7-7

AS/400........................................................................................................................7-7

Installing the WSCO and Setting up Print Queues....................................7-7

8 Image Registration Setups....................................................................8-1

Adjusting Image Alignment ...........................................................................................8-1

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Alignment Adjustment Procedure....................................................................8-2

Adjusting Fold Position......................................................................................................8-3

Fold Position Adjustment.....................................................................................8-3

Single Fold Position Adjustment.......................................................................8-4

Booklet Position Adjustment..............................................................................8-4

C Fold Position Adjustment.................................................................................8-5

Z Fold Position Adjustment.................................................................................8-5

Z Fold Half Sheet Position Adjustment..........................................................8-6

9 Copying.........................................................................................................9-1

Specifying Default Copy Settings..................................................................................9-1

Creating Copy Feature Presets........................................................................................9-1

Copy Control..........................................................................................................................9-2

Original Size Defaults.........................................................................................................9-2

Reduce and Enlarge Presets.............................................................................................9-2

Defining Custom Colors.....................................................................................................9-3

10 Scanning..................................................................................................10-1

Configuring General Scan Service Settings.............................................................10-1

Setting Scan Defaults.........................................................................................10-1

Setting Scan to PC Defaults.............................................................................10-1

Scanning to a Folder on the Printer............................................................................10-2

Managing Folders and Scanned Files........................................................................10-2

Creating and Editing a Folder.........................................................................10-2

Scheduling Deletion of Files Stored in Folders.........................................10-3

Configuring Folder Service Settings..............................................................10-3

Scanning to an Email Address......................................................................................10-3

Configuring Email Settings..............................................................................10-4

Editing Default Email Settings........................................................................10-5

Network Scanning.............................................................................................................10-7

Enabling Network Scanning............................................................................10-7

Configuring Network Scanning......................................................................10-7

Configuring File Repository Settings............................................................10-8

FTP.............................................................................................................................10-8

Configuring Repository Settings for FTP.......................................10-9

NetWare...................................................................................................................10-9

SMB.........................................................................................................................10-10

HTTP/HTTPS........................................................................................................10-11

CGI Scripts..............................................................................................10-12

Configuring the Default Template.............................................................10-13

Editing File Destination Settings...................................................10-13

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Adding Document Management Fields.....................................10-13

Configuring Other Default Template Scanning

Options..............................................................................................10-14

Configuring Template Pool Repository Settings......................10-14

Updating the List of Templates at the Control Panel............10-15

Configuring a Validation Server.....................................................10-15

Scanning to a User's Home Folder..........................................................................10-15

Configuring Scan to Home............................................................................10-16

Scanning to a USB Drive..............................................................................................10-16

Enabling Store to USB.....................................................................................10-17

Job Flow Sheets...............................................................................................................10-17

Create a Folder...................................................................................................10-17

Create a Job Flow Sheet.................................................................................10-18

Job Flow Sheet Restrictions...........................................................................10-19

Link the Folder to a Job Flow Sheet...........................................................10-20

Configuring the Printer for the Scan Utility.........................................................10-20

Xerox Scan Utility..............................................................................................10-20

Network Scan Utility 3....................................................................................10-20

11 Faxing.......................................................................................................11-1

Embedded Fax....................................................................................................................11-1

Enabling Embedded Fax...................................................................................11-1

Configuring Embedded Fax Settings...........................................................11-2

Configure Fax Control Settings.........................................................11-2

Setting Fax Defaults............................................................................................11-4

Setting Incoming Fax Options........................................................................11-4

Fax Forwarding........................................................................................11-4

Selecting the Folder Where Received Faxes are

Stored....................................................................................................11-5

Specify the Output Tray.......................................................................11-5

Reduce/Enlarge Presets........................................................................11-5

Original Size Defaults............................................................................11-6

Fax Confirmation Report.....................................................................11-6

Server Fax.............................................................................................................................11-6

Enabling Server Fax.............................................................................................11-6

Configure a Server Fax Filing Repository....................................................11-7

Configuring a Fax Repository using FTP.....................................................11-7

Configure a Fax Repository using SMB.......................................................11-7

Configure a Fax Repository using SMTP.....................................................11-8

Server Fax Confirmation Report and Job Log...........................................11-8

Internet Fax.........................................................................................................................11-8

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Configuring Internet Fax Settings.................................................................11-8

Configure Internet Fax Control Settings.......................................11-9

Internet Fax Defaults Settings.....................................................................11-10

Configuring Incoming Internet Fax Print Options..................11-10

Configuring Outgoing Internet Fax Options.............................11-10

Printing an Internet Fax Confirmation Report.........................11-10

Internet Fax Addresses...................................................................................11-11

LAN Fax...............................................................................................................................11-11

Session Initiation Protocol Fax (SIP Fax)...............................................................11-11

Enabling SIP Fax................................................................................................11-11

Configuring SIP Gateway Registration.....................................................11-12

Configuring T.38 Settings..............................................................................11-12

Configuring SIP Settings at the User Interface....................................11-12

12 Accounting..............................................................................................12-1

Local Accounting...............................................................................................................12-1

Configuring Local Accounting.........................................................................12-1

Resetting Access and Usage Limits for All Users.....................................12-2

Xerox® Standard Accounting........................................................................................12-3

Configuring Xerox® Standard Accounting..................................................12-3

Creating a Group Account................................................................................12-4

Creating a New User Account and Setting Usage Limits....................12-4

Maximum Usage Limits....................................................................................12-5

Resetting Usage Limits......................................................................................12-5

Printing a Report...................................................................................................12-5

Network Accounting.........................................................................................................12-6

Enabling and Configuring Network Accounting......................................12-6

Configuring Accounting Login Screen Settings.....................................................12-7

Accounting and Billing Device Settings....................................................................12-7

Enabling Accounting in Print Drivers.........................................................................12-8

Enabling Accounting in a Windows Print Driver......................................12-8

Enabling Accounting in an Apple Macintosh Print Driver....................12-8

13 Administrator Tools.............................................................................13-1

Monitoring Alerts and Status.......................................................................................13-1

Setting Up Job Completion Alerts.................................................................13-1

Setting Up Machine Status Alerts.................................................................13-2

Setting Up Billing Meter Read Alerts............................................................13-2

Setting Up Supplies Data Alerts.....................................................................13-2

Configuring Stored File Settings.................................................................................13-3

Energy Saving Settings...................................................................................................13-3

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Touch Screen Settings.....................................................................................................13-3

Setting Default Touch Screen Settings........................................................13-3

Taking the Printer Offline...............................................................................................13-4

Restarting the Printer in CentreWare Internet Services........................13-5

Restarting the Printer from the Control Panel..........................................13-5

SMart eSolutions and Billing Information..............................................................13-6

SMart eSolutions..................................................................................................13-6

Enabling SMart eSolutions...............................................................................13-7

MeterAssistant.........................................................................................13-7

SuppliesAssistant....................................................................................13-7

MaintenanceAssistant..........................................................................13-7

View Usage and Billing Information............................................................13-8

Usage Counters.......................................................................................13-8

Billing Information.................................................................................13-8

Cloning...................................................................................................................................13-8

Saving Your Printer Settings to a Clone File..............................................13-8

Installing a Clone File.........................................................................................13-9

Address Books.....................................................................................................................13-9

Public Address Book............................................................................................13-9

Editing the Public Address Book as a .csv File.............................13-9

Import......................................................................................................13-10

Adding and Editing Address Book Entries..................................13-10

LAN Fax Address Book.......................................................................13-11

Font Management Utility............................................................................................13-11

Customizing Printer Contact Information...............................................13-11

Updating the Printer Software..................................................................................13-12

Updating the Software...................................................................................13-12

Date and Time Settings...............................................................................................13-12

Fax Speed Dial Setup Settings..................................................................................13-13

Watermarks and Annotations...................................................................................13-14

Watermarks.........................................................................................................13-14

Universal Unique ID.........................................................................................13-14

Forced Annotations..........................................................................................13-14

Memory Settings.............................................................................................................13-15

14 Secure Access.........................................................................................14-1

Pre-requisites.......................................................................................................................14-1

Installation...........................................................................................................................14-1

Connecting the USB Card Reader..................................................................14-1

Configuring the USB Card Reader.................................................................14-2

Upload the Equitrac Provider and Libraries.................................14-2

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Check the Status of the Plug-Ins......................................................14-3

Update Plug-In Feature........................................................................14-4

Activate Plug-In.......................................................................................14-4

Configuring Xerox Secure Access for Authentication............................14-5

Optional Steps: Access Control..........................................................14-6

Enable Xerox Secure Access Settings..............................................14-6

Disable the USB Card Reader..........................................................................14-7

Deactivate Equitrac Provider and Libraries for USB Card

Reader...................................................................................................14-7

Disable Plug-in Feature.........................................................................14-8

Disconnect USB Card Reader from the Device USB

Port.........................................................................................................14-8

15 Authentication (CAC).........................................................................15-1

Supported Card Types.....................................................................................................15-1

Supported Card Readers.................................................................................................15-2

Requirements......................................................................................................................15-2

16 Customization and Expansion........................................................16-1

Xerox Extensible Interface Platform®........................................................................16-1

Enabling Extensible Services............................................................................16-1

Installing Custom Services Software............................................................16-2

Enabling Extensible Service Registration....................................................16-2

Auxiliary Interface Kit......................................................................................................16-2

17 Remote services....................................................................................17-1

Setting up remote services............................................................................................17-2

Prerequisites...........................................................................................................17-2

How to Set Up Your Device..............................................................................17-3

Network Access........................................................................................17-3

Set Up the Proxy Server........................................................................17-3

Troubleshooting Connection Problems.....................................................................17-8

Problem....................................................................................................................17-8

Solutions..................................................................................................................17-8

Internet Cable Problem........................................................................17-8

Dead Internet Connection..................................................................17-8

Network Changes: Blocked or Disabled Service.........................17-8

Firewall Problems....................................................................................17-8

TCP/IP..........................................................................................................17-8

DNS Server.................................................................................................17-8

Persistent Problems................................................................................17-9

Xerox® Color 550/560/570 Printerx

System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts.

This guide will help you install, configure, and manage the printer on a network.

Note

Network features are not available if you are connected over USB.

Note

Embedded fax features are not available for all printer models.

Configuration Steps

When configuring the printer for the first time, Xerox® suggests that you follow these steps in this order:

Note

Most configuration settings are located on the Properties tab in CentreWare Internet Services. If your printer is locked, you must log in as the system administrator.

1. Connect an Ethernet cable from your printer to the network.

2. Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network.

3. Provide basic information such as your location, time zone, and date and time preferences, by completing the Installation Wizard.

4. Print a Configuration Report listing the printer's current configuration. Review the report and locate the printer's IP address.

5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services (CentreWare Internet Services). CentreWare Internet Services is

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System Administrator Guide

Introduction

administration and configuration software installed on the printer's embedded Web server.

6. Print the configuration checklist. The Configuration Checklist lists provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses.

7. Configure Authentication.

8. Configure Security.

9. Enable services in CentreWare Internet Services.

10. Configure Print, Scan, and Fax features.

11. Configure Accounting.

More Information

Refer to the following sources for more information about your printer and its capabilities.

SourceInformation

Quick User Guide

User Guide (PDF)

Recommended Media List

Software and Documenation disk www.xerox.com/support

Software and Documentation disk www.xerox.com/support

www.xerox.com/paper (United States) www.xerox.com/europaper (Europe)

www.xerox.com/supportPrinter Management Tools

www.xerox.com/supportOnline Support Assistant

www.xerox.com/supportTechnical Support

Xerox® Color 550/560/570 Printer1-2

System Administrator Guide

Initial Setup

This chapter includes:

• Physical Connection

• Initial Setup at the Control Panel

• Initial Setup in CentreWare Internet Services

• Enabling Services and Options

Physical Connection

To connect your printer:

1. Connect the power cable to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other end of the cable to a correctly configured network port.

3. If you have purchased and installed the Fax Hardware Kit, connect the printer to a correctly configured telephone line.

4. Turn the printer on.

Initial Setup at the Control Panel

The Installation Wizard

The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a series of questions to help you configure basic settings for your printer. You are prompted to:

• Set the current date and time.

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Initial Setup

• Select your local time zone.

• Configure certification, system access level, SMTP, and LDAP

Configuration Report

After you complete the installation wizard, you can print a Configuration Report. The Configuration Report lists the printer's current settings. For details, see Accessing the Configuration Report.

System Administrator Access at the Control Panel

To configure the printer from the control panel, press the Machine Status button, then touch the Tools tab. If the printer is locked, log in as the system administrator.

To log in as a system administrator:

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator passcode and touch Enter. The default password is 1111.

Locking or Unlocking the Printer

To lock or unlock the printer:

1. At the printer control panel, press Machine Status and touch the Tools tab.

2. Touch Authentication / Security Settings > System Administrator Settings > System Administrators Login ID.

3. Touch On to lock the printer or Off to unlock.

4. Touch Save.

Manually Setting the Printer's Ethernet Interface Speed

The printer's Ethernet interface automatically detects the speed of your network. If your network is connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed. Refer to the configuration page to make sure the printer has detected the correct speed of your network. To view the configuration page, see Accessing the Configuration Report.

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System Administrator Guide

Initial Setup

To manually set the speed of the printer's Ethernet interface:

1. Log in as a system administrator.

2. At the printer control panel, press the Machine Status button, then touch the Tools tab.

3. Touch System Settings > Connectivity + Network Setup > Protocol Settings.

4. Touch Ethernet Rated Speed and touch Change Settings.

5. Select the Speed to match the speed set on your hub or switch.

6. Touch Save, then touch Close.

Assigning a Network Address

By default, the printer automatically acquires a network address from a DHCP server. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings. Refer to TCP/IP.

Enabling Services and Options

Some services and options must be enabled before they can be used. To enable these special services and options, use either the control panel or CentreWare Internet Services.

Enabling Services and Options at the Control Panel

1. At the printer control panel, press the Machine Status button and then touch the Tools tab.

2. Touch System Settings > Common Service Settings > Maintenance.

3. Touch Software Options.

4. Touch Keyboard.

5. Type the code and touch Save.

6. Touch Close.

Enabling Services and Options in CentreWare Internet

1. In CentreWare Internet Services, click Properties > Security > Feature Enablement.

2. Type the Unique Function Code.

3. Click Apply.

4. Touch Reboot.

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Initial Setup

Viewing Services and Options

To see which services and options are enabled or installed:

1. At the printer control panel, press the Machine Status button, then touch the Machine Information tab.

2. Touch Machine Configuration.

Initial Setup in CentreWare Internet Services

CentreWare Internet Services is an application on the printer's embedded Web server that allows you to configure and administer the printer from a Web browser on any computer.

Accessing CentreWare Internet Services

Before you begin:

• TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you

disable either of these services, you must enable them at the printer before you can access CentreWare Internet Services. For details, see Accessing CentreWare Internet Services.

• Refer to the Configuration Report to determine your printer's IP address.

To access CentreWare Internet Services:

1. At your computer, open a Web browser.

2. Type the printer's IP address in the address field. To see the IP address of the printer, press the Machine Status button on the control panel.

3. Press Enter or Return.

Note

If your printer is locked, type the system administrator user name and password to access the Properties tab. The administrator user name is admin and the default password is

1111.

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System Administrator Guide

Initial Setup

Changing the System Administrator Password

Xerox® recommends that you change the default system administrator password after you configure the printer for security. Be sure to store the password in a secure location.

To change the administrator password:

1. In CentreWare Internet Services, click Properties > Security > System Administrator Settings.

2. Next to Administrator's Passcode, type the new password

3. Retype the password to verify.

4. Change the Administrator's Login ID or the allowed maximum number of login attempts if desired.

5. Click Apply.

Accessing the Configuration Report

The Configuration Report lists the printer's current settings. By default, a Configuration Report prints at startup.

Printing the Configuration Report

1. At the printer control panel, press the Machine Status button and touch the Machine Informationtab.

2. Touch Print Reports.

3. Touch Printer Reports.

4. Touch Configuration Report and press the Start button.

Using the Configuration Overview Page

The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab. To access the Configuration Overview page, click Properties > Configuration Overview.

System Administrator Guide

2-5Xerox® Color 550/560/570 Printer

Initial Setup

Assigning a Name and Location to the Printer

The Description page provides a place to assign a name and location to the printer for future reference.

To assign a name and location:

1. In CentreWare Internet Services, clickProperties > Description.

2. Next to Machine Name, type a name for the printer.

3. Next to Location, type the location of the printer.

4. Type the printer's email address and administrator contact information in the provided fields if desired.

5. Click Apply.

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System Administrator Guide

Paper Tray Settings

In this area of the Control Panel, you can set the items related to the paper and trays, including the type of paper and tray priority.

Access the Paper Tray Settings

To manage the Paper Tray Settings features available to you at the Control Panel and determine what selections will display on the Paper Tray settings screens, follow these steps.

Note

You must log on as Administrator to access Paper Tray settings.

1. At the printer control panel, press the LogIn/Out button.

2. Type admin and touch Next.

3. Type the administrator passcode and touch Enter. The default password is 1111. You are now in Admin mode as displayed in the top right corner of the screen.

4. Press the Machine Status button.

5. Touch the Tools tab.

6. Under the Group heading, touch System Settings > Common Service Settings.

7. Under the Features heading, touch Paper Tray Settings.

Custom Paper Name/Color

From the Paper Tray Settings screen, you can select the Custom Paper Name/Color feature to set a custom name for paper loaded in the machine. A maximum of twelve characters can be entered for each custom paper name.

System Administrator Guide

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Paper Tray Settings

Note

Use this feature for plain paper (64 - 105 gsm) only.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select the option Custom Paper Name/Color.

3. Select the paper type to be renamed and touch Change Settings.

4. Enter the desired name for Custom Paper. Select Save to save the name and return to the previous screen.

You can name Custom Paper Types 1 to 5, available from the Paper Type option, and Custom Paper Colors 1 to 5, available from Paper Tray Attributes > Paper Color. You can use up to 23 characters (letters, numbers, and symbols) for each name and color. For example, you can use a name showing its usage, such as "Color" for colored paper, and "Covers" for bond paper.

Paper Tray Attributes on Setup Screen

You can change and set the paper tray attributes that will display on the Control Panel when the machine first starts up.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attributes on Setup screen.

3. Select Enabled or Disabled, and Save.

Paper Type Priority

You can define the priority of the trays to use when paper of the same size and the same orientation is set in the multiple trays for automatic tray selection. Auto Paper selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. The paper type setting is prioritized over the paper tray priority settings. If, however, different paper types appear in the same priority sequence, the paper is determined by paper tray priority sequence. The tray containing paper type set to Auto Paper Off is not selected by automatic tray selection.

Note

Not all Print Servers (DFEs) will adhere to this feature setting.

Setting Paper Type Priority

To set paper type Priority:

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System Administrator Guide

Paper Tray Settings

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select the option you need. The following table lists the current default settings for the paper type priority:

Current SettingItem

FirstPlain

Auto paper OffPlain reloaded

SecondRecycled

Auto paper offCustom type 1

Auto paper offCustom type 2

Auto paper offCustom type 3

3. Touch Change Setting.

4. Select the feature you want and then touch Save > Close.

Paper Tray Attributes

From the Paper Tray Settings area, you can set the size and type of paper loaded in the trays.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attributes. The following table lists the current default settings.

3. Select the option you want.

4. Touch Change Settings for the tray you want.

5. Select the paper type, paper size, paper color. For Auto paper select color by using the up or down scroll arrow.

6. Touch Save.

Current SettingItem

Auto Detect - Plain (64-79 gsm)Tray 1

Auto Detect - Plain (64-79 gsm)Tray 2

Auto Detect - Plain (64-79 gsm)Tray 3

Auto Detect - Plain (64-79 gsm)Tray 4

System Administrator Guide

11” x 17” - Plain (64-79 gsm)Tray 5

Auto Detect - Plain (64-79 gsm)Tray 6

Auto Detect - Plain (64-79 gsm)Tray 7

Auto DetectTray 8 inserter

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Paper Tray Settings

Paper Tray Attributes During Loading

From the Paper Tray Settings area, you can set which paper tray attributes will display for selection when paper is loaded.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attribute During Loading.

3. Select Off or On.

4. Touch Save.

Tray 5 - Paper Size Defaults

From the Paper Tray Settings area, select Tray 5 - Paper Size Defaults to define up to 20 sizes that will display when Tray 5 (Bypass) is loaded and in what order they will list.

The following table lists the current paper size default settings:

Current SettingItem

8.5”x 11” LEPaper size 1

8.5” x 11 SEPaper size 2

8.5” x 14” SEPaper size 3

11”x 17” SEPaper size 4

12” x 18” SEPaper size 5

5.5” x 8.5” SEPaper size 6

8” x 10” LEPaper size 7

5” x 7” SEPaper size 8

4”x 6” SEPaper size 9

13” x 19”SEPaper size 10

A4 LEPaper size11

A4 SEPaper size 12

A3 SEPaper size 13

SRA3 SEPaper size 14

A5 LEPaper size 15

A5 SEPaper size 16

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System Administrator Guide

Paper Tray Settings

Current SettingItem

8.5” x13” SEPaper size 17

9” X11” LEPaper size 18

B4 SEPaper size 19

B5 SEPaper size 20

The following alternate sizes can display for selection when paper is loaded in Tray 5:

• A/B Series Size – A3, A4, A4, A5, A5, A6, B4, B5,B5,B6

• Inch Size includes – 13x19”, 13x18,”12.6X19.2,” 12X18,”, 11X17,”11X15”, 8.5X14,”

8.5X13,” 8.5X11,” 8.5X11,” 8X10,” 8X10”, 7.25X10.5”, 7.25X10.5”, 5.5X8.5”, 5X7”

• Others – SRA3, A4 Cover, 9x11, 215x315, 8K, 16K, 16K, 100x 148mm, 148x 200mm,

4x6”, Env 120x235, Env 240x332, Env 229x324, Env 162x229

• Custom Size

Setting Paper Size Defaults

To define and set the paper sizes that will display when Tray 5 is loaded:

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. From the Paper Tray Settings area, select Tray 5 - Paper Size Defaults

3. Use the up or down arrow to select the option you want to change.

4. Touch Change Setting

5. Select the desired feature you want. Select from A/B Series Size, Inch Size, Others, or Custom Size.

6. Touch Save > Close.

Customize Paper Supply Screen

From the Paper Tray Settings area, use this feature to select whether the setting items specified in Paper Size or Auto Paper Select under Paper Tray Attributes will display on the Paper Supply screen.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Customize Paper Supply screen.

3. Select the desired option:

• Usage - Displays the setting in Auto Paper Select.

• Disabled - does not display the items specified in Paper Size.

• Size Detection - Displays the setting in Paper Size.

System Administrator Guide

3-5Xerox® Color 550/560/570 Printer

Paper Tray Settings

4. Select Auto Paper and click Save.

Paper Tray Priority

Set the priority of the trays to use when paper of the same size and the same orientation is set in the multiple trays or print data does not include the paper tray information for automatic tray selection.

Auto Paper selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. This setting applies to Trays 1 to 4 and 6 (optional). You cannot apply this setting to Tray 5.

Note

Not all Print Servers (DFEs) will adhere to this feature setting.

Setting Paper Tray Priority

From the Paper Tray Settings area, use this feature to set paper tray priority.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Priority. The following table lists the current default priority settings.

Current SettingItem

6>7>4>3>1>2>5Paper Tray Priority

3. Touch Change Setting.

4. Select the option you want. The order of priority for each tray is listed in the following table.

5. Touch Save when finished.

Priority

This table lists the order of tray priority.

FirstTray 6 FirstTray 1 Fifth

SecondTray 7 secondTray 2 Sixth

ThirdTray 3 Fourth

FourthTray 4 Third

FifthTray 5 Seventh

Sixth

Exclude from Auto tray switching

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System Administrator Guide

Paper Tray Settings

Auto Tray Switching Control

From the Paper Tray Settings area, you can set the alternative tray or paper to use when running out of paper loaded in the selected tray.

Note

Not all Print Servers (DFEs) will adhere to this Auto Tray Switching feature setting.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Use the up or down arrow to select Auto Tray Switching.

3. You can select from Always Enable, Enable during Auto Select, and Enable for Same Paper Type/Color. If Enable during Auto Select is selected, the machine switches the tray when Auto Select is selected in the Copy screen or Paper Select of the print driver.

You can select Targeted Paper Type (Copy Jobs) and select paper types. When According to Priority Assigned is selected, the paper type is determined according to the settings in Paper Type Priority. When selecting Selected Paper Type Only, you can specify the paper type.

4. Touch Change Setting and make the selection. Touch Save.

The machine does not switch the tray automatically in the following cases:

• Tray 5 is selected.

• The tray containing paper other than plain paper, recycled paper, plain reload paper,

• The tray containing paper that is set as Auto Paper Off in Paper Type Priority is

selected.

Image Quality

The Image Quality feature provides a way to fine-tune the machine for paper weight.

You can specify the image quality processing method for: Plain, Recycled, Plain Reload, Punched, Heavyweight, Heavyweight Reload, Hole Punched Heavyweight 1, Gloss, Gloss Reload, HW Gloss, HW Gloss Reload, XHW Gloss, XHW Gloss Reload, Labels, X-HW Labels, Tab Stock, Postcards, and Custom Paper 1 to 5.

When copying or printing a document, the machine applies the image quality settings defined in the Paper Tray Attributes area of the Control Panel. The type of paper set in Paper Tray Attributes, and the image quality processing method specified for that type of paper, control the amount of ink transfer, speed, and fuser temperature applied.

System Administrator Guide

3-7Xerox® Color 550/560/570 Printer

Paper Tray Settings

Note

The image quality setting for these paper types will change the weight range displayed for each paper type.

Specifying Image Quality Settings

You can select the media weight range to apply to a print or copy job that will optimize the image quality of the machine output. The following table shows the available default settings you can select and apply.

1. At the printer Control Panel, make sure to log in as Administrator, press the Machine Status button and touch the Tools tab.

2. Use the scroll down arrow to advance and select Image Quality.

3. Select the option you want.

Options Available for DisplayCurrent SettingItem

HW 1

Plain A (64-79 gsm)Plain

Plain A Reloaded (64-79 gsm)Plain RL

Recycled A (64-79 gsm)Recycled

Plain A (64-79 gsm)Hole Punched

Heavyweight 1A (151-176 gsm) 106128

HW 1A Reloaded (106-128 gsm)HW 1 RL

Punched HW 1A (106-128 gsm)Punched HW 1

Plain A (64-79 gsm) Plain B (80-90 gsm) Plain C (91-105 gsm)

Plain A Reloaded (64-79 gsm) Plain B Reloaded (80-90 gsm) Plain C Reloaded (91-105 gsm)

Recycled A (64-79 gsm) Recycled B (80-90 gsm) Recycled C (91-105 gsm)

Plain A (64-79 gsm) Plain B (80-90 gsm) Plain C (91-105 gsm)

Heavyweight 1A (106-128 gsm) Heavyweight 1B (129-150 gsm) Heavyweight 1C (151-176 gsm

HW 1A Reloaded (106-128 gsm) HW 1B Reloaded (129-150 gsm) HW 1C Reloaded (151-176 gsm)

Punched HW 1A (106-128 gsm) Punched HW 1B (129-150 gsm) Punched HW 1C (151-176 gsm)

Coated 1A (129-150 gsm)Coated 1

Coated 1A RL ( 106-128 gsm)Coated 1 RL

Coated 2A ( 177 – 220 gsm)Coated 2

Coated 2A ( 221-256 gsm)Coated 2 RL

Coated 1A (106-128 gsm) Coated 1B (129-150 gsm)

Coated 1A Reloaded (106-128 gsm) Coated 1B Reloaded (129-150 gsm)

Coated 2A (151-176 gsm) Coated 2B (177-220 gsm)

Coated 2A Reloaded (151-176 gsm) Coated 2B Reloaded (177-220 gsm)

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System Administrator Guide

Paper Tray Settings

Options Available for DisplayCurrent SettingItem

Coated 3A (221-256 gsm)Coated 3

Coated 3A RL (221-256 gsm)Coated 3 RL

Labels 1A ( 106-128 gsm)Labels

Labels 3A (221-256 gsm)X-HW Labels

Tab Stock 1A (106-128 gsm)Tab Stock

Transfer B (129-150 gsm)Transfer

Plain A (64-79 gsm)Custom 1

Plain A (64-79 gsm)Custom 2

Coated 3A (151-176 gsm) Coated 3B (177-220 gsm)

Coated 3A Reloaded (221-256 gsm) Coated 3B Reloaded (257-300 gsm)

Labels 1A (106 -128 gsm) Labels 1B (129 - 150 gsm) Labels 1C (151 - 176 gsm)

Labels 3A (221 -256 gsm) Labels 3B (257 -300 gsm)

Tab Stock 1A (106-128 gsm) Tab Stock 1B (129-150 gsm) Tab Stock 1C (151-176 gsm)

Transfer B (129-150 gsm) Transfer C (151-176 gsm)

Recycled A (64-79 gsm) Recycled B (64-79 gsm) Recycled C (64-79 gsm)

Plain A (64-79 gsm)Custom 3

Plain (64-79 gsm)Custom 4

Plain A (64-79 gsm)Custom 5

Recycled A (64-79 gsm) Recycled B (64-79 gsm) Recycled C (64-79 gsm)

Note

For all Custom paper types, the options available for display include Plain A, Plain B, and Plain C paper.

4. Select Change Settings.

5. Select Save > Close.

Changing an Image Quality Setting for Paper Type

From the Tools tab, you can select the Image Quality feature and change the Image Quality setting to match a different media type and weight.

1. At the printer Control Panel, make sure to log in as Administrator, press the Machine Status button and touch the Tools tab.

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System Administrator Guide

Paper Tray Settings

2. Use the scroll down arrow to advance and select Image Quality.

3. Select the paper type name you need to change.

4. Select Change Settings. You will see different Image Quality settings (usually 2 or 3 selections) for the paper type you selected. These represent the media weight range.

5. Change the IQ setting to a different setting from the default setting.

6. Touch Save.

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System Administrator Guide

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