Xerox Color 550, Color 560, Color 570 User Guide

Software Version 1.00 May 2013 702P01411

Xerox® Color 550/560/570 Printer

User Guide

trademarks of Xerox Corporation in the United States and/or other countries.

FreeFlow®, SquareFold®, Xerox prInteract™, MeterAssistant®, SuppliesAssistant®, CentreWare®, Scan to PC Desktop®, and Xerox Extensible Interface Platform®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.

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1 Safety.............................................................................................................1-1

Notices and Safety..............................................................................................................1-1

Electrical Safety....................................................................................................................1-2

Electrical Supply......................................................................................................1-2

Power Cord.................................................................................................................1-3

Emergency Power Off............................................................................................1-3

Telephone Line Cord..............................................................................................1-4

Laser Safety............................................................................................................................1-4

Operational Safety..............................................................................................................1-4

Printer Location.......................................................................................................1-4

Operational Guidelines.........................................................................................1-5

Printer Supplies........................................................................................................1-5

Ozone Release..........................................................................................................1-6

Maintenance Safety............................................................................................................1-6

Printer Symbols.....................................................................................................................1-6

Product Safety Certification.............................................................................................1-7

Environmental, Health, and Safety Contacts............................................................1-7

2 Product Overview.......................................................................................2-1

Introduction...........................................................................................................................2-1

Control Panel..........................................................................................................................2-2

Paper Trays.............................................................................................................................2-3

Consumables..........................................................................................................................2-4

Optional Accessories...........................................................................................................2-5

3 Features.........................................................................................................3-1

Before Using the Printer....................................................................................................3-1

Xerox Welcome Center.........................................................................................3-1

Standard Features...............................................................................................................3-2

Printer Configurations........................................................................................................3-3

Parts of the Printer...............................................................................................................3-3

Right-Front View.....................................................................................................3-4

Power Switches........................................................................................................3-5

Right-Rear View.......................................................................................................3-6

Telephone and Fax Connection Option.........................................................3-7

Document Feeder...................................................................................................3-7

Internal Components............................................................................................3-8

Energy Saver Mode................................................................................................3-9

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Table of Contents

Printer Options......................................................................................................................3-9

Oversize High Capacity Feeder ......................................................................3-10

GBC® AdvancedPunch™...................................................................................3-11

Advanced Finisher...............................................................................................3-12

Professional Finisher...........................................................................................3-13

Standard Finisher.................................................................................................3-14

Booklet Maker Finisher......................................................................................3-15

SquareFold Trimmer............................................................................................3-16

Printer Information...........................................................................................................3-16

Job Status................................................................................................................3-17

Reports.....................................................................................................................3-17

Accounting..............................................................................................................3-17

More Information.............................................................................................................3-18

4 Installation and Setup.............................................................................4-1

Installation and Setup Overview...................................................................................4-1

Physical Connection...............................................................................................4-1

Switching On the Printer......................................................................................4-2

Switching Main Power On......................................................................4-3

Switching Off the Printer.....................................................................................4-4

Switching Off Main Power.....................................................................4-5

Assigning a Network Address............................................................................4-6

Installing the Software......................................................................................................4-6

Operating System Requirements......................................................................4-7

Installing Drivers and Utilities for Windows................................................4-7

Installing a Network Printer..................................................................4-7

Installing the Drivers and Utilities for Macintosh......................................4-8

Installing Printer and Scan Drivers.....................................................4-8

Adding the Printer for OS X Version 10.5.........................................4-9

UNIX and Linux Drivers..........................................................................4-9

Other Drivers...............................................................................................4-9

Using CentreWare Internet Services..........................................................................4-10

Finding the Printer's IP Address.....................................................................4-10

Accessing CentreWare Internet Services....................................................4-11

5 Loading Media...........................................................................................5-1

Paper Types/Weights Accepted in Trays.....................................................................5-1

Tray Capabilities...................................................................................................................5-3

Loading Paper in Trays 1 - Tray 4...................................................................................5-3

Loading Paper in Tray 5 (Bypass Tray)........................................................................5-5

Loading Envelopes in Tray 5 (Bypass Tray)................................................................5-6

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Guidelines..................................................................................................................5-6

Loading Paper in the High Capacity Feeder..............................................................5-7

Loading paper in the Oversized High Capacity Feeder.........................................5-7

Loading Paper in the Post-Process Inserter...............................................................5-8

6 Printing..........................................................................................................6-1

Printing Overview.................................................................................................................6-1

Accepted Media....................................................................................................................6-2

Recommended Media...........................................................................................6-2

General Media Loading Guidelines.................................................................6-2

Media That Can Damage Your Printer...........................................................6-3

Paper Storage Guidelines....................................................................................6-3

Printing/Copying on Labels..............................................................................................6-4

Guidelines..................................................................................................................6-4

Procedure...................................................................................................................6-4

Printing/Copying on Glossy Paper.................................................................................6-4

Guidelines..................................................................................................................6-5

Procedure...................................................................................................................6-5

Selecting Printing Options................................................................................................6-5

Printing Options for Windows............................................................................6-5

Setting Default Printing Options for Windows............................................6-6

Selecting Printing Options for an Individual Job in Windows..............6-7

Saving a Set of Commonly Used Printing Options in

Windows..............................................................................................................6-7

Selecting Finishing Options for Windows.....................................................6-7

Printing Options for Macintosh.........................................................................6-8

Selecting Options for an Individual Job for Macintosh...........................6-9

Saving a Set of Commonly Used Printing Options for

Macintosh............................................................................................................6-9

Selecting Finishing Options for Macintosh...................................................6-9

Printing on Both Sides of the Paper...........................................................................6-10

Media Types for Automatic 2-Sided Printing............................................6-10

Printing a 2-Sided Document..........................................................................6-10

Windows.....................................................................................................6-10

Macintosh..................................................................................................6-10

2-Sided Page Layout Options..........................................................................6-11

Windows.....................................................................................................6-11

Macintosh..................................................................................................6-11

Selecting the Paper to Use............................................................................................6-12

Windows..................................................................................................................6-12

Macintosh...............................................................................................................6-12

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Printing Multiple Pages to a Single Sheet (N-Up)................................................6-12

Printing Booklets................................................................................................................6-13

Using Color Corrections..................................................................................................6-15

Printing in Black and White...........................................................................................6-17

Printing Cover Pages.........................................................................................................6-17

Printing Insert Pages........................................................................................................6-18

Printing Exception Pages................................................................................................6-19

Scaling...................................................................................................................................6-20

Printing Watermarks........................................................................................................6-21

Printing Mirror Images for Windows.........................................................................6-22

Creating and Saving Custom Sizes.............................................................................6-22

Job Completion Notification for Windows..............................................................6-23

Printing from USB Flash Drive and Media Card Reader.....................................6-23

Windows..................................................................................................................6-12

Macintosh...............................................................................................................6-13

Selecting Booklet Printing Using a Booklet Maker.................................6-14

Windows.....................................................................................................6-14

Macintosh..................................................................................................6-14

Selecting Booklet Printing Without Using a Booklet Maker...............6-15

Windows.....................................................................................................6-15

Macintosh..................................................................................................6-15

Color Corrections .................................................................................................6-15

Selecting Color Correction................................................................................6-16

Windows.....................................................................................................6-16

Macintosh..................................................................................................6-16

Windows..................................................................................................................6-17

Macintosh...............................................................................................................6-17

Windows..................................................................................................................6-18

Macintosh...............................................................................................................6-18

Windows..................................................................................................................6-19

Macintosh...............................................................................................................6-19

Windows..................................................................................................................6-20

Macintosh...............................................................................................................6-20

Windows..................................................................................................................6-21

Macintosh...............................................................................................................6-21

Windows..................................................................................................................6-21

Macintosh...............................................................................................................6-22

Windows..................................................................................................................6-22

Macintosh...............................................................................................................6-23

Printing from a USB Flash Drive.....................................................................6-23

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Printing from the Media Card Reader..........................................................6-24

Printing and Deleting Secure Print Jobs......................................................6-25

Windows.....................................................................................................6-25

Macintosh..................................................................................................6-25

Printing or Deleting Secure Print Jobs at the Printer..............................6-25

Printing a Sample Set.........................................................................................6-25

Windows.....................................................................................................6-26

Macintosh..................................................................................................6-26

Printing or Deleting the Job at the Printer.................................................6-26

Delayed Printing...................................................................................................6-26

Windows.....................................................................................................6-26

Macintosh..................................................................................................6-26

Charge Print...........................................................................................................6-27

Saving a Print Job to the Printer....................................................................6-27

Windows.....................................................................................................6-27

Macintosh..................................................................................................6-28

Printing or Deleting a Job at the Printer.....................................................6-28

Folding...................................................................................................................................6-28

Fold Types................................................................................................................6-28

Accessing the Square Fold options.............................................................................6-29

Accessing the Trimmer options....................................................................................6-29

7 Copying.........................................................................................................7-1

Basic Copying........................................................................................................................7-1

Document Glass......................................................................................................7-1

Document Feeder...................................................................................................7-2

Basic Settings...........................................................................................................7-3

Selecting Color or Black and White Copies.....................................7-3

Reducing or Enlarging the Image.......................................................7-4

Selecting the Tray to Use for Copies..................................................7-4

Specifying 2-Sided Originals or Copies.............................................7-5

Collated Copies...........................................................................................7-5

Uncollated Copies.....................................................................................7-5

Stapling Copies...........................................................................................7-6

Hole Punching Copies..............................................................................7-7

Creating Booklets......................................................................................7-7

Image Quality Adjustments.................................................................7-7

Specifying the Original Type.................................................................7-7

Adjusting the Darkness, Sharpness, and Saturation...................7-8

Automatically Suppressing Background Variations....................7-8

Adjusting the Contrast............................................................................7-8

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Selecting Color Effects.............................................................................7-9

Adjusting the Color Balance.................................................................7-9

Adjusting the Color Shift.....................................................................7-10

Layout Adjustments..............................................................................7-10

Output Format Adjustments..............................................................7-14

Advanced Copying............................................................................................................7-19

Building a Job........................................................................................................7-19

Printing a Sample Copy.....................................................................................7-21

Combining Original Sets....................................................................................7-21

Delete Outside/Delete Inside..........................................................................7-22

Saving Copy Settings..........................................................................................7-23

Folding......................................................................................................................7-23

8 Scanning.......................................................................................................8-1

Scanning Overview..............................................................................................................8-1

Loading Original Documents..........................................................................................8-2

Document Glass......................................................................................................8-2

Document Feeder...................................................................................................8-3

Storing a Scan to a Folder................................................................................................8-3

Scanning to a Folder..............................................................................................8-3

Printing Stored Files at the Printer...................................................................8-4

Additional Send from Folder Options.............................................................8-4

Using Job Flow Sheets..........................................................................................8-5

Printing Stored Files using CentreWare Internet Services......................8-5

Retrieving Scanned Files to Your Computer Using CentreWare

Internet Services...............................................................................................8-6

Creating a Folder.....................................................................................................8-7

Deleting a Folder.....................................................................................................8-8

Scanning to a Network File Repository.......................................................................8-9

Scanning to an Email Address........................................................................................8-9

Setting Email Options........................................................................................8-10

Scanning to a Computer.................................................................................................8-11

Scanning to a Home Directory.....................................................................................8-11

Storing to a USB Flash Drive.........................................................................................8-12

Setting Scan Options.......................................................................................................8-13

Scan Settings.........................................................................................................8-13

Additional Scanning Options..........................................................................8-13

Advanced Settings...............................................................................................8-13

Layout Adjustment..............................................................................................8-14

Filing Options.........................................................................................................8-14

Using the Xerox® Scan Utility.....................................................................................8-15

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Overview..................................................................................................................8-15

Creating a Scan Template................................................................................8-16

Scanning to a Template....................................................................................8-17

Importing Scanned Files into an Application...........................................8-17

Importing Scanned Images into a Windows Application

(TWAIN)...............................................................................................8-17

Using the WIA Image Manager in a Windows

Application..........................................................................................8-18

Using the Xerox Scan Utility in a Macintosh OS X

Application (TWAIN)......................................................................8-18

9 Faxing.............................................................................................................9-1

Fax Overview..........................................................................................................................9-1

Loading Original Documents..........................................................................................9-2

Document Glass......................................................................................................9-2

Document Feeder...................................................................................................9-2

Sending a Fax........................................................................................................................9-3

Server Fax................................................................................................................................9-4

Sending a Server Fax.............................................................................................9-4

Sending an Internet Fax....................................................................................................9-5

Faxing from Your Computer.............................................................................................9-5

Receiving Faxes.....................................................................................................................9-6

Selecting Fax Options.........................................................................................................9-6

Setting 2-Sided Faxing.........................................................................................9-6

Selecting the Original Type.................................................................................9-7

Setting the Fax Resolution..................................................................................9-7

Adjusting Image Quality.....................................................................................9-7

Lighten/Darken...........................................................................................9-7

Image Enhancement–Auto Suppression.........................................9-7

Adjusting Layout.....................................................................................................9-7

Adjusting the Original Size....................................................................9-8

Book Faxing.................................................................................................9-8

Reduce/Enlarge..........................................................................................9-8

Additional Fax Options.........................................................................................9-8

More Fax Options....................................................................................................9-9

Internet Fax Options.............................................................................................9-9

Adding Address Book Entries........................................................................................9-10

Adding an Individual Address.........................................................................9-10

Deleting an Individual Address......................................................................9-11

Adding a Group.....................................................................................................9-11

Deleting a Group..................................................................................................9-11

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Using Chain Dial...................................................................................................9-11

Creating Fax Comments.................................................................................................9-12

10 Maintenance..........................................................................................10-1

General Precautions.........................................................................................................10-1

Locating the Serial Number..........................................................................................10-2

Billing and Usage Information....................................................................................10-2

Cleaning the Printer..........................................................................................................10-3

Cleaning the Document Glass and Document Cover............................10-3

Cleaning the Exterior..........................................................................................10-4

Ordering Supplies..............................................................................................................10-4

Consumables..........................................................................................................10-4

When to Order Supplies.....................................................................................10-5

Routine Maintenance Items.........................................................................................10-5

Replacing the Toner Cartridges......................................................................10-6

Replacing the Fuser.............................................................................................10-8

Replacing the Waste Toner Container.........................................................10-9

Replacing the Drum Cartridges...................................................................10-11

Replacing the Charge Corotron...................................................................10-14

Staple Replacement - Advanced Finisher or Professional

Finisher............................................................................................................10-15

Main Staple Replacement for Standard Finisher or Booklet Maker

Finisher............................................................................................................10-15

Booklet Maker Staple Replacement for Booklet Maker

Finisher............................................................................................................10-18

Recycling Supplies..........................................................................................................10-19

11 Troubleshooting....................................................................................11-1

Control Panel Messages..................................................................................................11-1

General Troubleshooting................................................................................................11-2

Printer Does Not Turn On..................................................................................11-2

Printing Takes Too Long.....................................................................................11-2

Printer Resets or Turns Off Frequently.........................................................11-3

2-Sided Printing Problems................................................................................11-3

Scanner Error..........................................................................................................11-3

Troubleshooting Paper Jams........................................................................................11-3

The Printer Pulls Multiple Sheets Together................................................11-3

Paper Jam Message Stays On.........................................................................11-4

Media Misfeeds.....................................................................................................11-4

Clearing Paper Jams.........................................................................................................11-5

Clearing Paper Jams from Tray 1, Tray 2, Tray 3 or Tray 4..................11-5

Clearing Paper Jams from Tray 5 (Bypass Tray)......................................11-6

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Clearing Paper Jams in Document Feeder.................................................11-6

Clearing Paper Jams in the High Capacity Feeder..................................11-6

Clearing Paper Jams in the Oversized High Capacity Feeder.............11-7

Clearing Paper Jams in the Fuser...................................................................11-7

Clearing Paper Jams in the Professional Finisher....................................11-7

Paper Jams under the Top Cover......................................................11-7

Clearing Paper Jams in the Ouput Tray.......................................................11-8

Clearing Paper Jams in the Inverter.............................................................11-9

Clearing Hole Punch Jams.............................................................................11-10

Clearing Staple Jams.....................................................................................................11-10

Clearing Staple jams in the Advanced Finisher or Professional

Finisher............................................................................................................11-10

Clearing Staple Jams in the Standard Finisher.....................................11-11

Clearing Booklet Maker Staple Jams in the Booklet Maker

Finisher............................................................................................................11-12

Print Quality Problems..................................................................................................11-14

Copy and Scan Problems.............................................................................................11-15

Fax Problems.....................................................................................................................11-15

Problems Sending Faxes.................................................................................11-15

Problems Receiving Faxes..............................................................................11-16

Getting Help.....................................................................................................................11-17

Control Panel Messages..................................................................................11-17

Alerts......................................................................................................................11-17

Web Resources....................................................................................................11-18

12 Printer Specifications..........................................................................12-1

Physical Specifications....................................................................................................12-1

Base Unit.................................................................................................................12-1

Base Unit with High Capacity Feeder and Standard Finisher............12-1

Environmental Specifications.......................................................................................12-2

Temperature and Relative Humidity............................................................12-2

Electrical Specifications..................................................................................................12-2

Performance Specifications...........................................................................................12-2

Resolution...............................................................................................................12-2

Print Speed..............................................................................................................12-3

Controller Specifications.................................................................................................12-3

Processor..................................................................................................................12-3

13 Standard/Booklet Maker Finisher..................................................13-1

Standard/Booklet Maker Finisher components.....................................................13-2

Manual decurling feature on the finisher..................................................13-4

Folding feature......................................................................................................13-5

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Loading paper/tabs in Tray 8 (Post-Process Inserter).........................................13-6

Maintenance.......................................................................................................................13-8

Finisher Problem Solving..............................................................................................13-15

Specifications...................................................................................................................13-42

Fold types................................................................................................................13-5

Standard/Booklet Maker consumable supplies........................................13-8

Replace the standard staple cartridge........................................................13-8

Replace the booklet staple cartridge.........................................................13-10

Replacing the Staple Waste Container on the finisher......................13-11

Empty the Punch Waste Container............................................................13-14

Paper jams in Tray 8 (Post Process Inserter)...........................................13-15

Paper jams at lever 1a and knob 1c..........................................................13-16

Paper jams at lever 1d.....................................................................................13-17

Paper jams at lever 1b.....................................................................................13-19

Paper jams at lever 3b and 3d.....................................................................13-20

Paper jams at lever 3e and knob 3c...........................................................13-21

Paper jams at lever 3g and knob 3f...........................................................13-22

Paper jams at lever 4b and knob 3a..........................................................13-23

Paper jams at lever 2a and knob 3a..........................................................13-24

Paper jams at lever 2b and knob 2c..........................................................13-25

Paper jams at 2c, 2e, 2f, and 2d..................................................................13-26

Paper jams at 2d and lever 2g.....................................................................13-27

Paper jams at unit 4 and knob 4a..............................................................13-29

Paper jams at finisher top tray....................................................................13-30

Paper jams at finisher stacker tray.............................................................13-31

Paper jams at the optional booklet maker tray....................................13-32

Stapler faults.......................................................................................................13-32

Staple jams in the standard staple cartridge.........................................13-33

Staple jams in the booklet maker cartridge...........................................13-35

Reinserting the standard staple cartridge...............................................13-37

Fault codes...........................................................................................................13-39

Standard/Booklet Maker Finisher...............................................................13-42

Optional C/Z Folder..........................................................................................13-43

14 SquareFold Trimmer Module...........................................................14-1

Overview................................................................................................................................14-1

Identifying the components.........................................................................................14-2

Main components................................................................................................14-2

Paper path..............................................................................................................14-3

Control panel.........................................................................................................14-4

Square Fold feature..........................................................................................................14-5

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Square fold options.............................................................................................14-5

Trimmer feature.................................................................................................................14-6

Trimmer options...................................................................................................14-7

Trim guidelines......................................................................................................14-8

Hints and tips......................................................................................................................14-9

Printing full-page images on booklets.........................................................14-9

Follow these tips................................................................................................14-10

Problem solving...............................................................................................................14-10

Jam clearance ....................................................................................................14-10

Clearing jams.........................................................................................14-11

Clearing E1/E2 jams............................................................................14-11

Clearing E3 jams..................................................................................14-13

Fault codes...........................................................................................................14-14

Technical data..................................................................................................................14-16

Specifications......................................................................................................14-16

15 Regulatory Information.....................................................................15-1

Basic Regulations..............................................................................................................15-1

United States FCC Regulations......................................................................15-1

Canada (Regulations).........................................................................................15-2

European Union Radio Interference............................................................15-2

Environmental Information..........................................................................................15-3

Ozone Release.......................................................................................................15-3

ENERGY STAR .......................................................................................................15-3

EPEAT® USA..........................................................................................................15-4

Environmental Choice........................................................................................15-4

Other Regulations.............................................................................................................15-4

Turkey RoHS Regulation....................................................................................15-4

Russia (GOST Compliance)...............................................................................15-5

Copy Regulations...............................................................................................................15-5

United States.........................................................................................................15-5

Canada.....................................................................................................................15-7

Other Countries.....................................................................................................15-8

Fax Regulations..................................................................................................................15-8

United States.........................................................................................................15-8

Fax Send Header Requirements........................................................15-8

Data Coupler Information..................................................................15-8

Canada..................................................................................................................15-10

European Union.................................................................................................15-11

Radio Equipment and Telecommunications Terminal

Equipment Directive.....................................................................15-11

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South Africa.........................................................................................................15-11

Material Safety Data Sheets......................................................................................15-11

16 Recycling and Disposal......................................................................16-1

Guidelines and Information..........................................................................................16-1

All Countries...........................................................................................................16-1

North America.......................................................................................................16-1

European Union....................................................................................................16-1

WEEE Directive 2002/96/EC...............................................................16-1

Domestic/Household Environment.................................................16-2

Professional/Business Environment.................................................16-2

For Business Users in the European Union...................................16-2

Collection and Disposal of Equipment and Batteries.........................................16-3

Note for the Battery Symbol...........................................................................16-3

Disposal Outside of the European Union................................................................16-4

Battery Removal...................................................................................................16-4

Other Countries.....................................................................................................16-4

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User Guide

Safety

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox® printer.

This chapter contains the following sections:

• Electrical Safety

• Operational Safety

• Maintenance Safety

• Printer Symbols

• Environmental, Health, and Safety Contact Information

Notices and Safety

Please read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Note

Unauthorized alterations, which can include the addition of new functions or connection of external devices, can affect the product certification. Please contact your Xerox representative for more information.

User Guide

1-1Xerox® Color 550/560/570 Printer

Safety

Electrical Safety

Warning

Do not push objects, including paper clips or staples, into slots or openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock.

Warning

Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so. Power should be off when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed

• Liquid is spilled into the printer

• The printer is exposed to water

• The printer emits smoke or the surface is unusually hot

• The printer emits unusual noise or odors

• The printer causes a circuit breaker, fuse, or other safety device to activate

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Electrical Supply

This printer shall be operated from the type of electrical supply indicated on the printer's data plate label. If you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for advice.

Warning

This printer must be connected to a protective earth circuit. This printer is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.

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User Guide

Safety

Power Cord

Avoid the potential of electrical shock by ensuring that the printer is grounded properly. Electrical products can be hazardous if misused.

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical power outlet. Ensure

that each end of the cord is connected securely. If you do not know if an outlet is grounded, have the outlet checked by a qualified electrician.

• Do not use a ground adaptor plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

• Do not unplug or plug the power cord while the printer is turned on.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging

the power cord.

• The electrical outlet must be near the printer and must be easily accessible.

• Do not use an extension cord or power strip.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that

does not have a ground connection terminal.

• Do not place the printer in an area where people might step on the power cord.

• Do not place objects on the power cord.

• Replace the power cord if it becomes frayed or worn.

The printer must be turned off before removing the power cord. For instructions on turning the printer off, refer to Turning the Printer Off.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the printer immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem:

• The printer emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged

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1-3Xerox® Color 550/560/570 Printer

Safety

Telephone Line Cord

Caution

To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord.

Laser Safety

Laser Warning

This printer complies with laser printer performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Warning

Use of controls, adjustments, or performance of procedures other than those specified in this manual can result in hazardous radiation exposure.

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location

• Place the printer on a level, solid non-vibrating surface with adequate strength to hold the weight of the printer. The base printer weight without any packaging materials is approximately 265 kg (583 lb.).

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment

For optimum performance environmental specifications, see Environmental Specifications.

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Safety

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive

components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning unit.

• Do not place the printer in locations susceptible to vibrations.

Operational Guidelines

When the printer is printing:

• Do not remove the paper source tray that you selected using either the printer driver or control panel.

• Do not open the doors.

• Do not move the printer.

• Keep hands, hair, neckties, and so on., away from the exit and feed roller.

• Covers, which require tools for removal, protect the hazard areas within the printer.

Do not remove the protective covers.

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

• Store all supplies in accordance with the instructions given on the package or container.

• Keep all supplies away from the reach of children.

• Never burn supplies.

• When handling supplies, avoid skin or eye contact. Eye contact can cause irritation

and inflammation. Do not attempt to disassemble supplies, which can increase the risk of skin or eye contact.

Caution

Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local Xerox Representative for details.

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1-5Xerox® Color 550/560/570 Printer

Safety

Ozone Release

During print operation, this printer produces a small quantity of ozone. The amount of ozone released is not large enough to harm anyone adversely. However, install the printer in a well-ventilated room. Be sure the room where the product is being used has adequate ventilation, especially if you are printing a high volume of materials, or if the product is being used continuously over a long period.

For more information about ozone, locate the Xerox publication Facts About Ozone at http://www.xerox.com/downloads/usa/en/e/ehs_ozone_2005.pdf.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, contact your local Xerox representative or go to www.xerox.com/environment_europe.

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on

Xerox supplies recycling programs, go to www.xerox.com/gwa.

Printer Symbols

Warning

This symbol alerts users to areas of the product where there is the possibility of personal injury. A warning indicates that an injury or loss of life may occur if an operating or maintenance procedure, practice, or condition is not strictly observed.

Hot Warning

This symbol alerts users to areas of the product where there are heated surfaces, which should not be touched.

Caution

This symbol alerts users to areas of the equipment, which require special attention to avoid the possibility of personal injury or damage to the equipment. A caution indicates that damage or destruction to hardware, software, or your data could occur if an operating or maintenance procedure, practice, or condition is not strictly observed.

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User Guide

Safety

Laser Warning

This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information.

Product Safety Certification

This product is certified by various NRTLs/NCBs to the following safety standards:

• UL60950-1/CSA22.2, No. 60950-1 (USA/Canada) Second Edition

• IEC60950-1:2005, (Second Edition) +A1:2009 and/or EN60950-1:2006 +A11:2009

+A1:2010 +A12:2011 (CB Scheme)

Environmental, Health, and Safety Contacts

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States: 1-800 828-6571

Canada: 1-800 828-6571

Europe: +44 1707 353 434

For product safety information in the United States, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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Safety

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User Guide

Product Overview

This chapter contains the following sections:

• Introduction

• Control Panel

• Paper trays

• Consumables

• Optional Accessories

Introduction

Your machine is not simply a conventional copier. It is a digital light production printer capable of being used for copying, scanning, faxing and printing documents both in color and in black and white.

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User Guide

Product Overview

Depending on the model, your machine will print/copy up to 50/60/70 color prints per minute.

The Control Panel user interface on the printer is an easy-to-use touch screen for adjusting settings and performing tasks.

Control Panel

The Control Panel is divided into four areas: Touch Screen, Pathway buttons, Keypad and Feature buttons.

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Product Overview

Touch Screen. The touch screen allows you to select all the available programming

features. It also displays fault clearance procedures and general machine information.

Services Home. Allows access to the All Services screen where all features (Copy,

Fax, etc.) that are installed on the machine can be viewed and programmed.

Services. The Services button takes you to the last Service screen accessed.3.

Job Status. Displays job progress information on the touch screen.4.

Machine Status. Displays the current status of the machine on the touch screen.5.

menu used to adjust the defaults of the machine.

Energy Saver Button. If the Power Save option is selected, the machine will

immediately enter low power mode. If there are any jobs in the queue, a second pop-up screen displays.

Clear All. If pressed once, resets the default settings and displays the first screen

for the current pathway. If pressed twice, resets all the features to their machine default settings.

Stop. Temporarily stops the current job. Follow the message to cancel or resume

your job.

Start. Starts the job.10.

Interrupt. Temporarily stops the current job to allow a priority job to be run.11.

Keypad buttons. Type letters and/or numbers when entering values or a password.12.

Language. Press to change the touch screen language and keyboard settings.13.

Help. Access the Online Help system.14.

Paper Trays

• Paper Trays 1 and 2

Trays 1 and 2 are identical. Each tray has a capacity of 500 sheets of 20 lb./75 gsm paper. The trays are pulled out by the operator for loading. The trays accommodate paper weights from 64-300 gsm (18 lb. bond - 80 lb. cover) and are fully adjustable for all stock sizes in the range 7.2 x 5.5 in./182 x 140 mm to 13 x 19.2 in./330 x 488 mm. All stock types (pre-formatted paper, letterhead) can be used except for envelopes. Stock can be loaded either long or short edge feed (portrait or landscape).

• Paper Trays 3 and 4

Tray 3 holds up to 870 sheets of 8.5 x 11 inch/A4 paper.

Tray 4 holds up to 1,140 sheets of 8.5 x 11 inch/A4 paper.

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Product Overview

• Bypass Tray (Tray 5)

The Bypass Tray is a paper tray on the left hand side of your machine and can be folded away when not in use. It accommodates all types of stock in a range of sizes between 7.2 x 5.5 in./182 x 140 mm to 13 x 19.2 in./330 x 488 mm and has a capacity of approximately 250 sheets of 20 lb./75 gsm bond paper or a maximum stack height of 0.4

• Offset Catch Tray (OCT)

The OCT can hold up to 500 sheets of paper and allows each set or stack to be offset from the previous to enable easy separation.

The OCT is equipped with cooling fans that prevent "blocking" (sticking together) of the printed/copied output. The OCT fan can be adjusted for various paper weights.

For more feeding options, refer to the section Optional Finishing Accessories.

Consumables

There are several Consumables included in your machine. The machine will inform you when you need to order a new module and when to install it.

• Drum Cartridges

The Drum Cartridges will provide approximately 30,000 images. The machine display and this documentation will enable you to successfully install the new cartridges so you do not have to wait for a service call.

• Toner Cartridges

The Toner Cartridges can be loaded while the machine is running. Supplied with the toner cartridge is the waste toner container.

• Fuser

The fuser will provide approximately 200,000 prints or copies.

• Charge Corotron

The machine display and this documentation will enable you to successfully install the new Charge Corotron so you do not have to wait for a service call.

• Waste Toner Container

The waste toner container will need changing after approximately30,000 prints or copies at 6% area coverage.

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Product Overview

Optional Accessories

Finishing Devices

• Advanced Finisher

The Right Top Tray is used for stacked output, and can receive up to 500 sheets of paper. The Stacker is used for offset and/or stapled output, and can hold up to 3000 sheets.

• Professional Finisher with Booklet Maker

The Right Top Tray is used for stacked output, and can receive up to 500 sheets of paper. The Right Center Tray is used for offset and/or stapled output, and can hold up to 1500 sheets. Both trays can be used for hole punched output (optional). The Bottom Finisher Tray is used for receiving saddle-stapled booklets.

• Standard Finisher

This finisher provides a range of finishing/folding options. The required Interace Module acts as a communication device and paper path between the printer and the Light Production C Finisher.

Tray 8 (Post Process Inserter) is standard on this device and is used to load paper that serves as separators and covers. Tray 8 holds up to 200 sheets.

The Top Tray is used for stacked output and can receive up to 500 sheets of 20 lb. (80 gsm) paper.

The Stacker Tray is used for offset and/or stapled output and can hold up to 3000 sheets of 20 lb. (80 gsm) paper.

The Bottom Tray is the optional Booklet Maker Tray and is used for receiving saddle-stapled booklets.

The optional Folder is used for C-folding and Z-folding of 8.5 x 11 in./A4 output and 11 x 17 in./A3.

• Booklet Maker Finisher

Contains all the features of the Standard Finisher as well as creates saddle-stitched booklets of up to 25 sheets and from 8.5 x 11 in./A4 or 12 x 18 in./SRA3.

Note

The Interface Module is required for the Standard and Booklet Maker Finisher.

• Xerox SquareFold Trimmer Module

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Product Overview

This optional finishing device is used in conjunction with a finisher that contains a booklet maker. The booklet is assembled and stapled in the booklet area of the finisher and enters the Trimmer Module already assembled.

This module flattens the bookletspine which reduces the booklet’s thickness and gives it the appearance of a perfect-bound book.

Trims/cuts away the face (edge) of the booklet, resulting in a neat finished edge.

• GBC® AdvancedPunch

™

This device provides another level of finishing to your output by allowing you to punch holes in 8.5 x 11 in./A4 documents that support a variety of binding styles. Punch types include 19-hole to a maximum of 32-hole for 8.5 x 11 in media. A4 media supports punch types 21-hole up to 47-hole.

Feeding Input Devices

• High Capacity Feeder (HCF)

The one-tray HCF provides a 2000 sheet, letter-size (A4) input feeding source (Tray

6).

• One Tray or Two Tray Oversize High Capacity Feeder (OHCF)

The OHCF provides an alternative to the HCF and feeds oversized stock up to 13 x 19 in. (330 x 488 mm) paper. Each drawer holds 2000 sheets.

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User Guide

Features

This chapter contains the following sections:

• Before Using the Printer

• Standard Features

• Printer Configurations

• Parts of the Printer

• Printer Information

• More Information

Before Using the Printer

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support: www.xerox.com/office/worldcontacts

If you require further assistance, contact our experts at the Xerox Welcome Center:

• Xerox US Welcome Center: 1-800-821-2797

• Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

Note

A local representative telephone number may have been provided when the product was installed. For convenience and future reference, record the telephone number.

When contacting Xerox, the Welcome Center will need the following information:

• the nature of the problem

• the serial number of the printer

• the fault code (if any)

• the name and location of your company

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3-1Xerox® Color 550/560/570 Printer

Features

To learn the serial number of the printer, follow these steps:

1. On the control panel, press Machine Status.

2. The Machine Information tab appears. The serial number is displayed on the left

side of the touch screen.

Note

If the serial number cannot be read from the printer's touch screen, it can also be found on the machine frame inside the lower left cover of the printer.

If you need any additional help using your printer:

• Refer to this User Guide.

• Contact the Key Operator.

• Visit our Customer Website at www.support.xerox.com/support (enter Xerox

550/560/570 Printer in the Search or Choose field > choose documentation for specific type of printer you use) or contact the Xerox Welcome Center.

Standard Features

• Copy, print, fax, scan to PC, USB or email, and mobile printing

• Maximum copy and printer speeds: For Color up to 50/60/70 ppm / For Black up to

55/65/75 ppm

• 2400 x 2400 dpi resolution

• Automatic 2-sided printing

• Duplex Automatic Document Feeder

• Integrated scanner

• Standard paper capacity (4 Trays and Bypass): 3,260 sheets

• Color touch screen on integrated Control Panel

• Extensible Interface Platform (EIP) to connect to third-party software from the touch

screen

• Foreign Device Interface

• PDL Support for PCL 5 and PCL 6

• Support for Ethernet 10/100BaseTX connection

• Support for coated and uncoated stock, up to 110 lb cover (300 gsm)

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User Guide

Printer Configurations

DescriptionPrinter Model/Configuration

Features

The Xerox Color 550

The Xerox Color 560

The Xerox Color 570

This printer model prints at speeds of up to 55 ppm for Black and white, and up to 50 ppm for color

This printer model prints at speeds of up to 65 ppm for Black and white, and up to 60 ppm for color

This printer model prints at speeds of up to 75 ppm for Black and white, and up to 70 ppm for color

Parts of the Printer

This section includes:

• Front-Left View

• Right-Rear View

• Telephone and Fax Connection Option

• Internal Components

• Document Feeder

• Control Panel

• Power On/Off Switch

• Oversized High Capacity Feeder

• GBC® AdvancedPunch

• Standard Finisher

• Advanced Finisher

• Professional Finisher

• Booklet Maker Finisher

• Xerox SquareFold Trimmer

™

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3-3Xerox® Color 550/560/570 Printer

Features

Right-Front View

1. Control Panel

2. Tray 5 (Bypass)

3. Tray 1, 2, 3, 4

4. Document Feeder

5. Power On/Off Switch

6. Front Cover

Note

In addition to the Power On/Off Switch (5) on the top panel, there is a main power switch located inside the front cover (refer to Internal Components).

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Features

Power Switches

There are three power switches involved with the machine:

• The Ground Fault Interrupt Switch located at the rear of the machine. Check to make sure this switch is set to On when the machine is shipped.

• The Main Power Switch (discussed in the Installation and Setup section) is located inside the front cover of the machine.

• The Power On/Off Switch located on the top panel of the machine, which is the primary way for you to turn on or off your printer.

Note

To switch on or off the main power to the machine, refer to Switching Main Power On/Off in the Installation and Setup section for more information.

To Turn the Printer On

Check that the Main Power Switch is On and then press the Power On/Off Switch, located on the right side of the top panel, to turn your machine on. The entire powering-up process (to power on and complete a self-test) takes less than 3 minutes. Certain functions of the machine, such as copying, will be available before other functions (for example, printing).

To Turn the Printer Off

Press the Power On/Off Switch to turn your machine off.

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Features

If the Power Save option is selected, the machine will immediately enter low power mode. If there are any jobs in the queue, a second pop-up screen is displayed.

Note

To re-activate the machine when in this mode, touch a button on the touch screen or the Power Save button.

Right-Rear View

1. Output Trays

2. Power Cord and Ground Fault Interrupt Switch

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User Guide

Telephone and Fax Connection Option

Features

1. Network Connector

2. Fax

Document Feeder

1. Document Feeder Tray

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3-7Xerox® Color 550/560/570 Printer

Features

2. Document Guides

3. Confirmation Indicator

4. Top Cover

Note

The Document Glass is located under the Top Cover and is used for scanning, faxing and copying. Use for single pages or paper that cannot be fed using the Document Feeder.

Internal Components

1. Toner cartridges

2. Drum cartridges

3. Main power switch

4. Fuser Unit

5. Waste toner container

The Main Power Switch is one of three power switches to turn on. Refer to the Installation and Setup section for starting up the machine.

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User Guide

Features

Energy Saver Mode

Energy Saver mode reduces the printer's power consumption when the printer is inactive for a preset time.

The printer enters Low Power mode after a preset time has elapsed. If no jobs are sent to the printer for an additional preset time, it then enters Sleep Mode. The touch screen is dark and the Energy Saver button is lit in both modes.

Press the Energy Saver button to return the printer to normal operation. Receipt of a job or accessing the printer using CentreWare IS also cancels Energy Saver mode.

For details, see the System Administrator Guide at www.xerox.com/support > enter Xerox 550/560/570 Printer in the Search or Choose field > choose documentation for specific type of printer you use.

Printer Options

Fax

• Single Line Fax with Internet Fax

• Three Line Fax with Internet Fax

• Server Fax

• VoIP Fax

Scan

• Scan Kit (Searchable PDF, High Compression PDF/XPS, Thumbnail preview)

• Scan To/Print From USB

Feeding

• High Capacity Feeder

• One Tray or Two Tray Oversize High Capacity Feeder

Finishing

• Standard Finisher

• Advanced Finisher

• Professional Finisher

• Booklet Maker Finisher

• Stapler

• Xerox Square Fold Trimmer Module

• GBC® AdvancedPunch

™

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3-9Xerox® Color 550/560/570 Printer

Features

Security

• Data Security Kit

• Xerox Secure Access Unified ID System

• Job Based Network Accounting

• Common Access Card Authentication (CAC)

Other

• PostScript

• Wing Table

• Envelope Feeder Tray

• Media Card Reader

Oversize High Capacity Feeder

1. 2-tray OHCF (with Bypass)

2. 1-tray OHCF (with Bypass above the tray)

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User Guide

Features

GBC® AdvancedPunch

™

The GBC® AdvancedPunch™ finishing module (shown to the right of the Interface Module) requires an Interface Module and a follow-on finisher. The Interface Module decurls paper and provides a communication hub to the print engine and controller. The follow-on finisher, such as the Standard Finisher, is needed to gather punched output.

The GBC AdvancedPunch provides another level of finishing options to your output by allowing you to punch holes in 8.5 x 11 in./A4 documents that support a variety of binding styles. Punch types include 19-hole to a maximum of 32-Hole for 8.5 x 11 in. media. A4 media supports punch types 21-hole to a maximum of 47-hole.

For more information, go to www.xerox.com and select the GBC AdvancedPunch User Documentation.

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3-11Xerox® Color 550/560/570 Printer

Features

Advanced Finisher

1. Top Tray

2. Stacker Tray

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User Guide

Professional Finisher

Features

1. Top Tray

2. Stacker Tray

3. Booklet Tray

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3-13Xerox® Color 550/560/570 Printer

Features

Standard Finisher

1. Top Tray

2. Stacker Tray

3. Front Cover

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User Guide

Booklet Maker Finisher

Features

1. Post Process Inserter

2. Top Tray

3. Stacker Tray

4. Booklet Tray

5. Folder Output Tray

6. Front Cover

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3-15Xerox® Color 550/560/570 Printer

Features

SquareFold Trimmer

Top Left Cover. Open this cover to remove paper jams. The square fold mechanism is found in this area.

Top Right Cover. Open this cover to remove paper jams. The trimming mechanism is found in this area.

Booklet Output Tray. This tray receives square-fold booklet output from the finisher.

Control Panel. The Control Panel consists of a mimic display, buttons, and various indicator lights.

Trimmer Waste Container. Collects scrap/waste from the trimmer. Pull open to remove and dispose of trimmer waste scarps.

Printer Information

Your printer provides status information from the touch screen on the control panel and in printed reports. Usage and billing information are also available from the touch screen. For details, see Billing and Usage Information.

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User Guide

Features

Job Status

View job status to check and manage jobs:

1. Press the Job Status button on the control panel.

2. Touch the Active Jobs or Completed Jobs tab.

3. Select the desired category from the All Jobs drop-down list.

4. Touch the desired job in the list to view details. A job report can be printed by

touching either the Print this Job History Report button or the Print this Job Report button.

5. For additional job types, touch the Secure Print Jobs + More tab, then choose from

the following:

• Secure Print

• Sample Set

• Delayed Print

• Charge Print

• Public Folder

Reports

Reports can be printed using the control panel.

To print a report:

1. On the control panel, press the Machine Status button.

2. Touch Print Reports, then touch the desired category.

3. On the next screen, touch the desired report, then press the green Start button.

Note

The Configuration Report lists information about the current configuration of your printer, and is useful for network analysis and general troubleshooting.

Accounting

Accounting tracks billing and controls access to copying, scanning, faxing, and printing for each user. When Accounting is enabled, each user is required to enter their User ID information to use a controlled feature. Controlled features are identified by a lock and key symbol.

The system administrator must create user accounts, and then configure Accounting.

1. On the touch screen, touch the desired feature button.

2. The touch screen keyboard appears. Enter the User ID information provided by the

System Administrator, then touch Enter.

3. To log out, press Log In/Out, touch the User ID, then touch Log Out.

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User Guide

Features

For details, see the System Administrator Guide at www.xerox.com/support > enter Xerox 550/560/570 Printer in the Search or Choose field > choose documentation for specific type of printer you use.

More Information

Refer to the following sources for more information about your printer and its capabilities.

• Recommended Media List: For the United States www.xerox.com/paper; For the European Union www.xerox.com/europaper

• User Guide (PDF) Software and Documentation: www.xerox.com/support > enter Xerox 550/560/570 Printer in the Search or Choose field > choose documentation

for specific type of printer you use.

• Online Support Assistant, driver downloads, and Technical support:

www.xerox.com/Support & Drivers

• Ordering Supplies: www.xerox.com/Supplies

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User Guide

Installation and Setup

This chapter contains the following sections:

• Installation and Setup Overview

• Physical Connection

• Turning the Printer On

• Turning the Printer Off

• Installing the Software

• Using CentreWare Internet Services

For more information, refer to the System Administrator Guide and the Online Support Assistant at www.xerox.com/support. Enter Xerox 550/560/570 Printer in the Search or Choose field.

Installation and Setup Overview

Before you can use the printer, you must:

1. Make sure the printer is connected correctly and switched on.

2. Install software drivers and utilities.

3. Configure the software.

Physical Connection

You can connect to the printer over a network. Connect to a functioning and dedicated fax telephone line for the optional fax. Communication cables are not included with the printer and must be purchased separately.

To physically connect the printer:

1. Connect the power cable to the printer, and plug it into an electrical outlet.

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Installation and Setup

2. Connect one end of a Category 5 (or better) Ethernet cable to the Ethernet port in

the back of the printer. Connect the other end of the cable to your network port.

3. If the fax option is installed, connect to a functioning telephone line using a standard

RJ11 cable.

Switching On the Printer

The printer has three power switches:

• The Ground Fault Interrupt Switch, located at the rear of the printer and near the power cord. At installation and setup, make sure that this switch is in the On position.

• The Main Power Switch located behind the front cover door. Verify that this switch is also in the On Position. Do not use to turn the printer on and off.

• The Power On/Off Switch visible on the Control Panel. This power switch is used by the operator to turn on and off the printer as workflow requires.

Main Power Switch

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On/Off Power Switch

Switching Main Power On

Installation and Setup

Main printer power is controlled by the main power switch. Main power should be left on for normal printer operation and should only be switched off when connecting a cable to the printer or when cleaning the printer.

Caution

Switch main power on first using the main power switch to avoid damaging the printer's internal hard drive or causing a printer malfunction.

Caution

Do not switch main power off immediately after switching it on. Doing so may damage the printer's internal hard drive or cause a printer malfunction.

1. Open the front cover.

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Installation and Setup

2. Press the main power switch to the on position.

3. Close the front cover.

Switching Off the Printer

Locate the Power On/Off Switch on the Control Panel. This is the power switch you use to turn the printer on and off. Do not use the Main Power Switch.

Press the power switch to the Off position to switch off the printer. Internal processing takes place before the printer switches off.

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Installation and Setup

On/Off Power Switch

Note

Wait five seconds after any active job completes before switching off the printer.

Switching Off Main Power

Caution

Switch the main power off before unplugging the power cord. Unplugging the power cord with the main power on may damage the printer's internal hard drive or cause a printer malfunction.

Caution

Do not switch main power off immediately after switching it on. Doing so may damage the printer's internal hard drive or cause a printer malfunction.

Caution

Do not switch main power off immediately after switching the power switch off. Doing so may damage the printer's internal hard drive or cause a printer malfunction. Wait 10 seconds after the touch screen goes dark before turning off main power.

Caution

Do not switch off the main power while a job is being processed or while the Energy Saver button is blinking. This may cause damage to the printer's internal hard drive or cause a printer malfunction.

1. Open the front cover.

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2. Press the main power switch to the off position.

3. Close the front cover.

Assigning a Network Address

If the network uses a DHCP server, the printer automatically acquires a network address. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, refer to the System Administrator Guide at www.xerox.com/support. Enter Xerox 550/560/570 Printer in the Search or Choose field for the specific type of printer you use.

Installing the Software

This section includes:

• Operating System Requirements

• Installing Drivers and Utilities for Windows

• Installing the Drivers and Utilities for Macintosh

• UNIX and Linux Drivers

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Operating System Requirements

• Windows 2000, XP, Vista, Windows Server 2003 or later

• Macintosh: OS X version 10.5 or later

• UNIX and Linux: see www.xerox.com/support

Installing Drivers and Utilities for Windows

To access all features of the printer, you must:

• Install the Xerox printer driver

• If scanning is installed, install the Xerox scan driver

Installing a Network Printer

Before installing drivers, ensure that the printer is plugged in, switched on, connected to an active network and has a valid IP address.

Note

If the installer does not start, navigate to the drive and double-click Setup.exe. If the Software and Documentation disc is not available, download the latest driver from www.xerox.com/Support&Drivers

To install the driver:

1. Insert the Software and Documentation disc into your computer's CD or DVD drive.

The installer starts automatically unless you have autorun disabled on your computer.

2. To change the language, click Language, select your language from the list, then

click OK.

3. Click Install Drivers, then click Install Print and Scan Drivers.

4. Click Agree to accept the License Agreement.

5. Select the printer from the list of discovered printers, then click Install.

6. If the printer does not appear in the list of discovered printers: Click IP Address or

DNS Name near the top of the window. Type the address or name of the printer, then click Search. If the IP address does not appear, refer to Finding The Printer's IP Address. When the printer appears in the window, click Next.

7. Select the required printer driver: PostScript or PCL 6.

8. If scanning is installed, click the required scan driver: TWAIN or WIA

9. If scanning is installed, select Xerox Scan Utility.

10. Click Install.

11. When the installation completes, click Finish.

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Installing the Drivers and Utilities for Macintosh

To access all features of the printer, you must:

• Install the printer and scan drivers

• If required, add the printer

Before installing drivers, ensure that the printer is plugged in, switched on, connected to an active network and has a valid IP address.

Installing Printer and Scan Drivers

Note

The printer and scan drivers both install at the same time.

To install the printer and scan driver:

1. Insert the Software and Documentation disc into your computer’s CD or DVD drive.

If the Software and Documentation disc is not available, download the latest driver from www.xerox.com/Support&Drivers

2. Open the Mac folder, then open Mac OS 10.5 Universal PS folder.

3. Open Xerox Color 550_560_570 XC CD.dmg.

4. Open Xerox Color 550_560_570 XC CD.

5. Click Continue three times.

6. Click Agree to accept the License Agreement.

7. Click Install.

8. Type your password, then click OK.

9. If the printer does not appear in the list of discovered printers: Click Manually enter

the printer’s name or address at the top of the window. Type the address or name of the desired printer, then wait for the computer to find the printer. If the IP address of the printer is not known, refer to Finding The Printer’s IP Address. Click Continue.

10. Click OK to accept the print queue message.

11. If required, select the check boxes to Set Printer as Default and Print a Test Page.

12. Click Continue, then click Close.

13. From the Apple menu, open System Preferences, then open Print + Fax.

14. Click the Printing tab, click the printer in the list, then click Printer Setup.

15. Click Installable Options, then confirm the options installed on the printer are

displayed.

16. If changes are made, click Apply Changes, close the window, then quit System

Preferences.

The printer is now ready to use.

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Installation and Setup

Adding the Printer for OS X Version 10.5

1. Open the Applications folder, then double-click System Preferences.

2. Click Print + Fax.

3. Click the plus button under the list of installed printers.

4. Type the IP address or host name of the printer.

5. Type a Queue name for the printer, or leave it blank to use the default queue.

6. Click the printer, then click Add.

Note

If the printer was not detected by the network, check to make sure that the printer is on, and the Ethernet cable is connected properly.

If you want to connect by specifying the printer's IP address:

1. From the Applications folder on the dock, click the System Preferences icon.

2. Click Print + Fax.

3. Click the plus button under the list of installed printers.

4. Click IP Printer.

5. Click IPP, Line Printer Daemon – LPD, or HP Jet Direct – Socket.

6. Type the printer's IP address in the Address field.

7. Type a name for the printer.

8. Type a location for the printer.

9. Click the required driver in the Print Using drop-down list.

10. Click the printer model, then click Add.

UNIX and Linux Drivers

Supported UNIX and Linux drivers are available at www.xerox.com/office/550_560_570 DCPdrivers.

For details, refer to the System Administrator Guide at www.xerox.com/support. Enter Xerox 550/560/570 Printer in the Search or Choose field > choose documentation for specific type of printer you use.

Other Drivers

The following drivers are also available for Windows only at: www.xerox.com/office/550_560_570DCPdrivers.

• Xerox Global Print Driver™: Use to print to any PCL or PostScript-enabled printer on your network, including those made by other manufacturers. The driver configures itself for the printer you select.

• Xerox Mobile Express Driver™: Use to print to any PostScript-enabled printer on your network, including those made by other manufacturers. The driver configures

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itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver will remember your settings.

Using CentreWare Internet Services

CentreWare Internet Services provides access to the printer’s embedded Web server. It enables you to easily manage, configure, and monitor the printer using a Web browser on a network computer.

CentreWare Internet Services enables you to:

• Access printer status, configuration, and security settings

• Check supplies status from your computer

• Access job accounting records to allocate printing costs and plan supplies purchases

• Retrieve scanned document files stored in the printer

Note

Some printer capabilities must be enabled using CentreWare IS. Unless your system administrator has unlocked the printer, you will need to log in as an administrator to access these settings.

CentreWare Internet Services requires:

• A Web browser and a TCP/IP connection between the printer and the network (in Windows,Macintosh, or UNIX environments)

• JavaScript must be enabled in the Web browser. If JavaScript is disabled, a warning message appears and CentreWare Internet Services may not function properly

• TCP/IP and HTTP must be enabled in the printer

Finding the Printer's IP Address

The printer's IP address is required to use CentreWare Internet Services. If you do not know the IP Address, print the Configuration Report. The printer's IP address appears in the Communication Settings section.

To print the Configuration Report:

1. At the control panel, press the Machine Status button.

2. Touch the Machine Information tab, then touch Print Reports.

3. Touch Printer Reports, touch Configuration Report, then press the green Start

button on the control panel.

4. After the report prints, touch Close.

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Accessing CentreWare Internet Services

1. Make sure the printer is connected correctly and switched on.

2. At your computer, open a Web browser.

3. Type the IP address of the printer in the Web browser's address field.

The CentreWare Internet Services Welcome page appears.

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User Guide

Loading Media

When loading media in a paper tray, refer to the following chart for the paper types and weights that are accepted in each of the feeder paper trays available. Select the appropriate tray depending on the media you plan to use.

Note

While the media may be accepted in a tray, it may not perform optimally. For details on the recommended media to use and load, including caveats and limitations, refer to the Recommended Media List.

Note

OHCF provides the best feeding performance, especially for coated media.

Paper Types/Weights Accepted in Trays

Paper Type weight range can be selected in one of two ways:

• Select the Paper Type from the following table and apply the proper weight range using the options available from the Control Panel screen, or

• Select Other Media Selection... and select the specific media weight range from the available list on the Control Panel screen. Some features such as Printing Reports or Auto Tray Switching may be limited.

Note

If you want to define the image quality setting with a different paper weight range to optimize image quality, refer to the Paper Tray Settings section of the System Administrator Guide.

Accepted Types and WeightsPaper Trays

Other Media Selection...All Trays

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Accepted Types and WeightsPaper Trays

Plain (64-79 gsm)* Plain Reloaded (64-79 gsm) * Recycled (64-79 gsm) * Hole Punched (64-79 gsm) * Pre-Printed Letterhead Other Type Heavyweight 1 (106-128 gsm) * HW 1 Reloaded (106 -128 gsm) * Heavyweight 2(177-220 gsm) HW 2 Reloaded (177-220 gsm) Heavyweight 3 (221-256 gsm) HW 3 Reloaded (221-256 gsm) Hole Punched HW 1 (106-128 gsm) * Hole Punched HW 2 (177-220 gsm) Hole Punched HW 3 (221-256 gsm) Coated 1 (106 -128 gsm) * Coated 1 Reloaded (106-128 gsm) * Coated 2 (151-176 gsm) * Coated 2 Reloaded (151-176 gsm) * Labels (106-128 gsm) * Heavyweight Labels (177-220 gsm) Tab Stock (106-128 gsm) * HW Tab Stock (177-220 gsm) X-HW Tab Stock (221-256 gsm) Custom Type 1 (64-79 gsm) Custom Type 2 (64-79 gsm) Custom Type 3 (64-79 gsm) Custom Type 4 (64-79 gsm) Custom Type 5 (64-79 gsm)

Trays 5, 6, 7, OHCF

Tray 5

Heavyweight 4 (257-300 gsm) HW 4 Reloaded (257-300 gsm) Hole Punched HW 4 (257-300 gsm) Coated 3 (221-256 gsm) * Coated 3 Reloaded (221-256 gsm) * X-HW Labels (221-256 gsm) *

Transparency Transfer (129-150 gsm) * X-HW Tab Stock (257-300 gsm)

Note

*Media weight for this Paper Type displayed on the User Interface is limited. To optimize image quality, change the weight range. Refer to the Paper Tray Settings section of the System Administrator Guide.

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Tray Capabilities

• Trays 1 and 2 can each hold up to 500 sheets of 90 gsm paper.

• Trays 1, 2, 3, and 4 can all accept paper from 60-220 gsm.

• Tray 1 can accommodate paper sizes from 5.5" x 8.5" to 12" x 18" /SRA3.

• Tray 2 can accommodate paper sizes from 5.5" x 8.5" to 11" x 17" /A3.

• Tray 3 can hold up to 870 sheets of 90 gsm paper.

• Tray 3 can accommodate paper sizes including 8.5" x 11"/A4, 7.25" x 10.5", and B5.

• Tray 4 can hold up to 1140 sheets of 90 gsm paper.

• Tray 4 can accommodate paper sizes including 8.5" x 11"/A4, 7.25" x 10.5", and B5.

Loading Paper in Trays 1 - Tray 4

To load paper:

Warning

Do not open all trays at once. The printer could topple forward, possibly causing injury.

Note

Do not load paper above the maximum fill line. Doing so may cause paper jams.

1. Pull the paper tray out towards you until it stops.

2. Before loading paper into the paper trays, fan the edges to separate any sheets of

paper that are stuck together. This reduces the possibility of paper jams.

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3. If required, move the paper tray guides further out to load the new paper. To adjust

the side and front guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.

4. Load the paper against the left-hand side of the tray.

5. Adjust the guides so they touch the edges of the stack.

6. Push the tray completely into the printer.

7. If required, choose paper size, type, or color on the printer's touch screen, then touch

Confirm.

8. If you have not changed the media type, touch Confirm on the touch screen.

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Loading Media

Loading Paper in Tray 5 (Bypass Tray)

Use the bypass tray for a variety of media types and custom sizes. It is primarily intended for small quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure that the tray settings on the touch screen match the paper size and type loaded.

Tray Capabilities

• Tray 5 can hold up to 250 sheets of 90 gsm paper.

• Tray 5 can accept paper from 64-300 gsm.

• Tray 5 can accommodate paper sizes from 4" x 6" to 13.2" x 19.2" /SRA3.

To load paper in Tray 5 (Bypass Tray):

Note

Do not load paper above the maximum fill line.

1. Open Tray 5 and pull out the extension tray for larger sizes. If already opened,

remove any paper that is a different size or type.

2. Move the width guides to the edges of the tray.

3. Insert the paper either long edge or short edge first face up. Larger paper sizes can

only be fed short edge first. Load punched paper with holes to the right. Load labels and transparencies face down with top edge towards the front of the tray.

4. Adjust the width guides until they just touch the edges of the stack.

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5. If required, choose paper size, type, or color on the printer's touch screen, then touch

Confirm.

6. If you have not changed the media type, touch Confirm on the touch screen.

Loading Envelopes in Tray 5 (Bypass Tray)

Tray 5 accepts Monarch and Commercial 10 envelopes with paper weights from 75 gsm to 90 gsm. When loading envelopes:

• Select Custom Size.

• Select HeavyWeight 2 as the Media Type and Face Up as Output Format.

To load envelopes in Tray 5 (Bypass Tray):

1. Insert envelopes in Tray 5 (Bypass Tray) long edge feed (LEF) with flaps open and

at the trail edge.

2. Adjust the guides until they just touch the edges of the stack.

3. Choose the envelope size on the printer's touch screen, then touch Confirm.

Note

To help avoid jams, do not load more than 30-50 envelopes.

Guidelines

Caution

Never use envelopes with windows or metal clasps; they can damage the printer. Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

• Successful envelope printing is dependent on the quality and construction of the envelopes. Try another envelope brand if the desired results are not achieved.

• Maintain constant temperatures and relative humidity.

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• Store unused envelopes in their original packaging to avoid the excess moisture or dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Do not use padded envelopes.

• Some wrinkling or embossing may occur when printing on envelopes.

Loading Paper in the High Capacity Feeder

The optional High Capacity Feeder is primarily intended for use as a large quantity feeder and accommodates 8.5 x 11 in./A4 Long Edge Feed (LEF) stock. The High Capacity Feeder can hold paper of weights between 18 lb./64gsm bond to 80 lb./220 gsm cover, and can hold a maximum of 2000 sheets of 20lb./75 gsm paper.

Note

Stock can only be loaded LEF.

Note

The paper or media must not be loaded above the maximum fill line.

1. Slowly pull out the tray towards you until it stops.

2. Fan the sheets before loading them into the tray.

3. Load and register the stack of paper or media against the right side of the tray.

4. Move the paper guide to just touch the edges of the stack.

5. After stock is loaded into the High Capacity Feeder, a pop-up window may appear

asking you to change or confirm the type and size of the stock. The tray may not be ready for use until you change or confirm the size and type of stock.

6. If required, choose paper size, type, or color on the printer's touch screen, then

touchConfirm.

7. If you have not changed the media type, touch Confirm on the touch screen.

Loading paper in the Oversized High Capacity Feeder

The optional Oversized High Capacity Feeder (OHCF) provides an alternative to the HCF. The OHCF feeds oversized stock up to 13 x 19 in./SRA3/330 x 488 mm paper, 18 lb./64 gsm bond to 110 lb./300 gsm cover stock. Each drawer holds 2000 sheets. The OHCF can be either a 1-drawer or a 2-drawer Feeder.

Note

The paper or media must not be loaded above the maximum fill line.

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Note

The Paper Weight Switches work in conjunction with the blowers in the tray(s). The blowers help control environmental conditions in the paper trays and ensure optimum feed capability.

1. Slowly pull out the tray towards you until it stops.

2. After opening the tray, register the stack of paper or media against the front right

side of the paper tray.

3. Move both Paper Weight Switches to their appropriate positions.

4. If the paper weight is between 60 gsm and 256 gsm, the position of the air

adjustment levers (switches) should be toward the front of the tray. If the paper weight is between 257 and 300 gsm, the position of the air adjustment levers (switches) should be positioned toward the rear of the tray.

Caution

For paper heavier than 256 gsm, slide both Paper Weight switches to the heavier weight position (257-300 gsm). Failure to do so may result in paper jams.

5. Push in the tray gently and completely. When the loaded tray is closed, the tray

position is automatically adjusted in the front/back direction based on the paper size. A pop up window may appear asking to confirm the type and size of the stock.

6. If required, choose paper size, type, or color on the printer's touch screen, then

touchConfirm.

7. If you have not changed the media type, touch Confirm on the touch screen.

Loading Paper in the Post-Process Inserter

The Post-Process Inserter is standard on the finisher and is used to load paper that will be used as separators and covers. The Inserter holds a maximum of 200 sheets.

1. Remove any paper that remains loaded into the Inserter.

2. Hold the center of the paper guides and slide them to the desired paper size.

3. Load the paper, aligning to the front side of the tray.

4. If the paper is preprinted, load the paper with the printed side facing up and with

the tab side to be fed first.

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5. After stock is loaded into the Post-Process Inserter, a pop-up window may appear

asking you to change or confirm the type and size of the stock. The tray may not be ready for use until you change or confirm the size and type of stock.

6. If required, choose paper size, type, or color on the printer's touch screen, then touch

Confirm.

7. If you have not changed the media type, touch Confirm on the touch screen.

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Printing

This chapter contains the following sections:

• Printing Overview

• Accepted Media

• Printing on Special Media

• Selecting Printing Options

• Folding

Printing Overview

1. Select appropriate media. Ensure the media you want to use is loaded.

2. Load media in the tray, then specify the size, color, and type on the printer touch

screen.

Note

Refer to the Loading Media section of this guide.

3. In your software application, click File, then Print.

4. Select your printer from the list.

5. Access the printer driver settings by selecting Properties or Preferences (Windows),

or Xerox Features for Macintosh. The title of the button may vary depending on your application.

6. Modify the printer driver settings as necessary, then click OK.

7. Click Print to send the job to the printer.

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Accepted Media

Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to ensure the best print quality, and to avoid jams. For best results, use Xerox printing media specified for your printer.

Recommended Media

A complete list of recommended media types is available at:

• http://www.xerox.com/printer-supplies/paper-stock/enus.html. Select Other Production Products and select the appropriate Production device.

• http://www.xerox.co.uk/printer-supplies/printer-papers/engb.html. Select Colour Presses and select the appropriate Production device.

Ordering Media

To order paper or special media, contact your local reseller or go to: www.xerox.com/Supplies for the 550_560_570 Printer.

Caution

Damage caused by using unsupported paper and special media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

General Media Loading Guidelines

Follow these guidelines when loading paper and media in the appropriate trays:

• Fan paper before loading it in the paper tray.

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the

tray.

• Adjust the paper guides to fit the paper size.

• Do not print on label sheets that have labels removed.

• Use only paper envelopes. Print envelopes 1-sided only. Use Tray 5 to print envelope

and set Media Type to Heavyweight 2.

• Make sure the correct paper type is selected on the printer’s touch screen after loading paper in a tray.

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Media That Can Damage Your Printer

Your printer is designed to use a variety of paper and media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Do not use the following:

• Rough or porous media

• Inkjet paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper.

• The intensity and length of exposure to visible light on paper should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more

likely to collect moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the

printer. Leave stored paper in the original packaging. The paper wrapper usually contains an inner lining that protects the paper from moisture loss or gain.

• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

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Printing/Copying on Labels

Labels can be printed from Trays 1, 2, 3, 4, and 5 (Bypass Tray).

To order paper or specialty media, contact your local reseller or go to the Xerox Supplies website at www.xerox.com/office/550_560_570DCPsupplies.

Guidelines

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels.

• Do not use any sheet where labels are missing; it may damage the printer.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside

the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer.

Procedure

1. Load labels in the desired tray.

2. In the printer driver, do one of the following:

- Select Labels as the paper type.

- Select the tray containing the labels as the paper source.

Printing/Copying on Glossy Paper

Glossy paper can be printed from Tray 1, 2, 3, 4, and 5 (Bypass Tray).

To order paper or specialty media, contact your local reseller or go to the Xerox Supplies website for your printer: www.xerox.com/office/550_560_570DCPsupplies.

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Guidelines

• Do not open sealed packages of glossy paper until you are ready to load them into the printer.

• Store glossy paper flat in the original packaging.

• Remove all other paper from the tray before loading glossy paper.

• Load only the amount of glossy paper you plan to use and remove the unused portion

from the tray when you are finished printing. Replace the unused portion in the original wrapper and seal for later use.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to curl and jam in the printer.

Procedure

1. Load glossy paper in the desired tray.

2. In the printer driver, do one of the following:

- Select Gloss Coating as the paper type.

- Select the tray containing the glossy paper as the paper source.

Selecting Printing Options

Printing options are specified as Printing Preferences in Windows, and Xerox Features in Macintosh. Printing Options include settings for 2-sided printing, page layout, and print quality.

Printing Options for Windows

The following table lists printing options organized in tabs within the Printing Preferences window.

PostScript Printing OptionsPCL 6 Printing OptionsTab

Paper/Output

Job Type Paper Size, Paper Color, Paper Type Tray selection 2-sided printing Finishing Print Quality Output Destination

User Guide

Covers, Inserts, Exception PagesCovers, Inserts, Exception PagesSpecial Pages

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PostScript Printing OptionsPCL 6 Printing OptionsTab

Color Options (Color Correction)

Layout/Watermark

Advanced

Automatic Color Black and White conversion Color adjustments

Pages Per Sheet (N-Up) Booklet Layout Booklet Paper Size Margins Orientation 2-Sided Printing Booklet Page Borders Watermark

Paper/Output and Image options

• Copies

• Collate

• Banner Sheet

• Offset Sets

• Bypass Tray Feed Edge

• Reduce/Enlarge

• Draft Mode

• Gloss Level

• Advanced Printing Features:

Print Optimization, TrueType Font Substitution TrueType Font Download

Automatic Color Black and White conversion Color adjustments

Pages Per Sheet (N-Up) Booklet Layout Booklet Paper Size Margins Orientation 2-Sided Printing Booklet Page Borders Watermark

Paper/Output and Image options

• Copies

• Collate

• Banner Sheet

• Offset Sets

• Bypass Tray Feed Edge

• Reduce/Enlarge

• Draft Mode

• Gloss Level

• Mirrored Output

• PostScript Pass-through

• Booklet Layout

• Image Order

• Advanced Printing Features:

TrueType Font Substitution TrueType Font Download, PostScript Output PostScript Language Level, PostScript Error Handler

Help is available in all tabs. For more information about Windows printer driver options, click Help in the lower left-hand corner of any tab in the Properties or Printing Preferences window.

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most commonly used printing options and save them so that you do not have to change them every time you print.

To change Printing Preferences:

1. Click the Windows Start button, select Settings, then click Printers and Faxes.

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Printing

2. In the Printers and Faxes window, right-click the icon for your printer, then click

Printing Preferences.

3. Click the tabs in the Printing Preferences window, click the desired settings, then

click OK.

Note

For more information about Windows printing options, click Help in the lower left-hand corner of any tab in the Printing Preferences window.

Selecting Printing Options for an Individual Job in Windows

To use specific printing options for a single job, change the printing properties before sending the job to the printer. These settings override default printing options for the current job only.

1. With the document open in your application, click File, then click Print.

2. Select the printer, then click Properties to open the Properties window. Click the

tabs in the Properties window, then click the desired settings.

3. Click OK to save and close the Properties window.

4. Print the job.

Saving a Set of Commonly Used Printing Options in Windows

You can define and save a set of printing options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File, then click Print.

2. Select the printer, then click Properties. Click the tabs in the Properties window,

then click the desired settings.

3. Click Saved Settings at the bottom of the Properties window, then click Save As.

4. Type a name for the set of printing options, then click OK. The set of options is saved

and will appear in the list. To print using these options, select the name from the list.

Selecting Finishing Options for Windows

If your printer has a finisher installed, finishing options are selected in the printer driver.

To select finishing features in the printer driver:

1. Click the Paper/Output tab.

2. Click the arrow to the right of the Finishing section, then click the desired finishing

options.

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Printing Options for Macintosh

The following table lists printing options organized in drop-down lists within the Xerox Features print dialog box.

Printing OptionsMenu

Paper/Output

Job Type

Special Pages/Layout/Watermark/Color Options/Advanced

• Add Covers

• Add Inserts

• Add Exceptions

• Booklet Layout

• Page Borders

• Booklet Options

• Watermark

• Automatic

• Black and White

• Booklet Image Order

• Banner Sheet

• Request Offset

• Mirrored Output

• Printing Optimization

• Normal

• Secure Print

• Sample Set

• Delayed Print

• Saved Job

• Fax

Paper

2-Sided Printing

Print Quality

• Other Color

• Other Type

• 1-Sided Print

• 2-Sided Print

• 2-Sided Print, Flip on Short Edge

• High Resolution

• High Quality

• High Speed

Help is available in all menus. For more information about Macintosh printer driver options, click Help in the lower left-hand corner of any print dialog box.

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Selecting Options for an Individual Job for Macintosh

To use specific printing options for a single job, change the settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. Select your printer from the Printer list.

3. From the Copies + Pages menu, select Xerox Features.

4. Select the desired printing options from the drop-down lists.

5. Click Print to print the job.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File, then click Print.

2. Select your printer from the Printer list.

3. Select the desired printing options from the drop-down lists on the Print menu

screen.

4. Click the Presets menu, then click Save As.

5. Type a name for the printing options, then click OK.

6. The set of options is saved and will appear in the Presets list. To print using these

options, select the name from the list.

Selecting Finishing Options for Macintosh

If your printer has an appropriate finisher installed, finishing options such as stapling and creasing are selected in the printer driver.

To select finishing features in the Macintosh printer driver:

1. In the printer driver, click the Copies + Pages menu, then select Xerox Features.

2. In the Paper/Output dialog box, click the arrow to the right of the Finishing section,

then select the desired finishing options.

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Printing on Both Sides of the Paper

Media Types for Automatic 2-Sided Printing

The printer can automatically print a 2-sided document on supported paper. Before printing a 2-sided document, verify that the paper type and weight are supported. Paper weights in the range of 60 to 150 gsm can be used for automatic 2-sided printing.

The following paper types can be used for automatic 2-sided printing:

• Plain

• Letterhead

• Heavyweight

• Recycled

• Bond

• Pre-printed

• Gloss

• Punched

The following paper and media cannot be used for 2-sided printing:

• Reload (paper previously laser printed or copied)

• Envelopes

• Labels

• Any die-cut specialty media, such as business cards

• Extra Heavyweight

• Heavyweight Gloss

For details, refer to Recommended Media.

Printing a 2-Sided Document

Options for automatic 2-Sided Printing are specified in the printer driver. Application settings for portrait or landscape orientation are used.

Windows

1. Click the Paper/Output tab.

2. Under 2-Sided Printing, click 2-Sided Print or 2-Sided Print, Flip on Short Edge.

Macintosh

1. In the Print dialog box, click Xerox Features.

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2. Under 2-Sided Printing, click 2-Sided Print or 2-Sided Print, Flip on Short Edge.

2-Sided Page Layout Options

You can specify the page layout for 2-Sided Printing, which determines how the printed pages turn. These settings override the application page orientation settings.

For Portrait:

2-Sided Print / 2-Sided, Flip on Short Edge

For Landscape:

2-Sided Print / 2-Sided Print, Flip on Short Edge

Windows

1. In the printer driver, click the Layout/Watermark tab.

2. Under Page Layout Options , click Portrait, Landscape, or Rotated Landscape.

3. Under Page Layout Options, click 2-Sided Print, or 2-Sided Print, Flip on Short

Edge.

4. Click OK.

Macintosh

1. In the application, click Portrait ,Landscape, or Rotated Landscape page orientation.

2. In the Print dialog box, select Xerox Features from theCopies + Pages menu.

3. Click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.

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Selecting the Paper to Use

When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on the document size, paper type and paper color you select, or you can select a specific tray loaded with the desired paper.

Windows

1. In the printer driver, click the Paper/Output tab.

2. To specify a paper size, click the arrow next to the Paper field, then select Other

Size. In the Paper Size window, select the size from the Output Paper Size menu, then click OK.

3. To change the paper color, click the arrow next to the Paper field, then select the

paper color from the Other Color menu.

4. To change the paper type, click the arrow next to the Paper field, then select the

paper type from the Other Type menu.

5. To specify a tray, click the arrow next to the Paper field, then select the tray from

the Select by Tray menu.

Macintosh

1. In the Print dialog box, click Copies + Pages menu, then click Paper Feed.

2. From the All pages from drop-down list, click Auto Select to select the paper based

on your application settings, or select a specific paper tray.

Printing Multiple Pages to a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

Windows

1. In the printer driver, click theLayout/Watermark tab.

2. Click Pages Per Sheet (N-Up).

3. Click the button for the number of pages you want to appear on each side of the

sheet.

4. Click OK.

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Macintosh

1. In the Print dialog box, click Copies + Pages menu, then click Layout.

2. Select the number of Pages per Sheet and Layout Direction.

Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets for any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

Note

Booklets can be created using 8.5 x 11 in. (A4 210 mm x 297 mm) paper and 11 x 17 in. (A3 297 mm x 420 mm) paper.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter: Specifies the horizontal distance (in points) between the page images. A point is 0.35 mm (1/72 in.).

• Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This compensates for the thickness of the folded paper, which otherwise would cause the page images to shift slightly outward when folded. You can select a value from zero to 1 point.

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Selecting Booklet Printing Using a Booklet Maker

Windows

1. In the printer driver, click the Paper/Output tab, click the arrow to the right of

Finishing, then click Booklet Creation.

2. In theBooklet Creation window, under Booklet Finishing, do one of the following:

• Click None: no folding or stapling.

• Click Booklet Crease: bi-fold, 5 sheets maximum.

• Click Booklet Crease and Staple: bi-fold and saddle staple, 15 sheets maximum.

3. Under Booklet Layout, do one of the following:

• If your document is preformatted as a booklet, click None.

• To order the pages into a booklet, click Booklet Layout. If desired, click Print

Page Borders.

4. The paper size is automatically selected. To manually specify the paper size, under

Booklet Paper Size, clear the Automatically Select check box, click the down arrow, then click the paper size.

5. In the PostScript driver, gutter and creep values are set automatically. To manually

specify the values, click the Gutter and Creep arrows.

6. Click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, click Xerox Features, then

clickPaper/Output.

2. Click the arrow to the right of Finishing, then select Booklet Creation.

3. In the Booklet Creation dialog box, under Booklet Finishing, do one of the following:

• Click None: no folding or stapling.

• Click Booklet Crease: bi-fold, 5 sheets maximum.

• Click Booklet Crease and Staple: bi-fold and saddle staple, 15 sheets maximum.

4. Under Booklet Layout, do one of the following:

• If your document is preformatted as a booklet, click None.

• To order the pages into a booklet, click Booklet Layout. If desired, click Print

Page Borders.

5. The paper size is automatically selected. To manually specify the paper size, under

Booklet Paper Size, click the down arrow, then select the paper size.

6. The gutter and creep values are set automatically. To manually specify the values,

click the Gutter and Creep arrows.

7. Click OK.

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Selecting Booklet Printing Without Using a Booklet Maker

Windows

1. In the printer driver, click the Paper/Output tab, click the arrow to the right of

Finishing, then click Booklet Creation.

2. Click the Booklet Layout option, then click Booklet Options.

3. The paper size is automatically selected. To manually specify the paper size, under

Booklet Paper Size, clear the check box, click the down arrow, then click the desired paper size.

4. To turn off Booklet Margins, click the down arrow, then click None.

5. In the PostScript driver, gutter and creep values are set automatically. To manually

specify the values, click the Gutter and Creep arrows.

6. Click OK.

7. If desired, select Print Page Borders from the drop-down list.

8. Click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, click Xerox Features, then

clickLayout/Watermark.

2. Under Booklet Layout, click Enabled.

3. Click Booklet Options.

4. The paper size is automatically selected. To manually specify the paper size, under

Booklet Paper Size, clear the Automatically Select check box, click the down arrow, then select the paper size.

5. The gutter and creep values are set automatically. To manually specify the values,

click the Gutter and Creep arrows.

6. Click OK.

7. If desired, click Print Page Borders.

8. Click OK.

Using Color Corrections

The Color Correction options provide simulations of different color devices. Automatic is the recommended correction for general image processing. See the following tables to determine which option to use.

Color Corrections

For Windows (PCL 6 Printer Driver)

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DescriptionColor Correction

Applies the best color correction to text, graphics, and images.Automatic Color (Recom-

mended)

Converts all colors to black and white or shades of gray.Black and White

Select from Automatic, sRGB, Black & White, or None.Color

For PostScript Printer Driver

DescriptionColor Correction

Applies the best color correction to text, graphics, and images.Automatic Color (Recom-

mended)

Converts all colors to black and white or shades of gray.Black and White

Color

Select from Lighten/Darken, Automatic, sRGB, Black & White, None, CMYK Commercial, SNAP, SWOP, EuroScale and Japan Color.

For Macintosh

DescriptionColor Correction

Applies the best color correction to text, graphics, and images.Automatic (Recommended)

Converts all colors to black and white or shades of gray.Black and White

Select from Commercial, SNAP, SWOP, EuroScale and Japan Color.CMYK Source Control

Selecting Color Correction

Windows

1. In the printer driver, click the Color Options tab.

2. Click the desired color correction:Automatic, or Black and White.

3. To select additional color adjustments, click the Color Adjustments button then

click the Color Adjustments bar.

4. In the Color Adjustments window, click the arrow, then click Automatic, sRGB,

Black and White or None.

5. In the PostScript printer driver, move Lighten/Darken slider to the right to lighten

colors or to the left to darken colors in your print job.

6. In the PostScript printer driver, select the desired printing press simulation by clicking

the CMYK Color arrow, then click Commercial, SNAP, SWOP, EuroScale orJapan

Color.

Macintosh

1. In the Print dialog box, from theCopies + Pages menu, click Xerox Features, click

Image Options, then click Output Color Correction.

2. Select the desired color correction: Automatic, sRGB, Black + White or Press Match.

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3. To select a printing press simulation, click the CMYK Source Color arrow, then click

Commercial, SNAP, SWOP, EuroScale or Japan Color.

Printing in Black and White

Windows

1. In the printer driver, clickProperties, then click the Color Options tab.

2. Under Color Corrections, click Black and White, then click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, click Xerox Features, then click Color

Options.

2. Under Color Corrections, click Black and White.

Printing Cover Pages

A cover page is the first or last page of a document. You can choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use heavyweight paper for the first and last pages of a report.

• Use the applicable paper tray as the source for printing cover pages.

• Verify that the cover page is the same size as the paper used for the rest of your

document. If you specify a different size in the printer driver than the tray you select as a cover page source, your cover prints on the same paper as the rest of your document.

You have the following options for cover pages:

• No Covers: Prints the first and last pages of your document from the same tray as the rest of your document.

• Front Only: Prints the first page on paper from the specified tray.

• Back Only: Prints the back page on paper from the specified tray.

• Front and Back: Same: Front and back cover pages print from the same tray.

• Front and Back: Different: Front and back cover pages print from different trays.

Front

User Guide

1-sided printing 2-sided printing

Pages Printed on CoverPrint OptionCover Page

Page 1 Pages 1 and 2

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Pages Printed on CoverPrint OptionCover Page

Back

1-sided printing 2-sided printing (odd-numbered pages) 2-sided printing (even-numbered pages)

Last Page Last Page Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Blank PagesLast page of TextPrint Option

1-sided printing

2-sided printing

Odd-numbered Even-numbered

Add one blank page at the end of the document.

Add two blank pages at the end of the document Add one blank page at the end of the document.

Windows

1. In the printer driver, click the Special Pages tab.

2. Click Add Covers.

3. In the Add Covers window, click the desired options, then click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, click Xerox Features, then click Add

Covers.

2. Click Before document or After document.

3. Click the desired options, then clickOK.

Printing Insert Pages

An insert is a divider page or slipsheet that can be inserted after a print job, between copies of a print job, or between individual pages of a print job. You must specify the tray to use as the source for the insert pages.

• Insert Options: place insert After Page(s) or Before Page(s).

• Insert Quantity: Specifies the number of pages to be inserted at each location.

• Page(s): Specifies the location, either a page or a range of pages, to place the inserts.

Separate individual pages or page ranges with commas. Specify page ranges with a dash. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11.

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• Paper: The Paper field displays the Use Job Settings default size, color, and type of paper to use for the insert pages. To change the paper to use for the insert pages, click the down arrow to the right of the Paper field, then select from the following menu items:

- Other Size: Click this menu item, then click the paper size desired for the insert

pages.

- Other Color: Click this menu item, then click a color for the paper to use for the

insert pages.

- Other Type: Click this menu item, then click the type of paper to use for the insert

pages.

• Job Settings: Displays the attributes of the paper for the majority of the document.

Windows

1. In the printer driver, click the Special Pages tab, then click Add Inserts.

2. In the Add Inserts window, select the desired options, then click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, click Xerox Features, then click Special

Pages.

2. Click Add Inserts.

3. Select the desired options, then click OK.

Printing Exception Pages

You can specify the characteristics of any pages in the print job that differ from the settings used for the majority ofthe print job.

For example, your print job contains 30 pages that print on standard-sized paper, and two pages that must print ona different size of paper. In the Add Exceptions window, set the characteristics of these two exception pages and select the alternate paper size to use.

• Page(s): Specify the location (page or range of pages) to place the inserts. Separate individual pages or pages ranges with commas. Specify ranges with a dash. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11.

• Paper: The Paper field displays the Use Job Settings default size, color, and type of paper to use for the exception pages. To change the paper to use for the exception pages, click the down arrow to the right of the Paper field, then select from the following menu items:

- Other Size: Click this menu item, then click the paper size desired for the exception

pages.

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- Other Color: Click this menu item, then click a color for the paper to use for the

exception pages.

- Other Type: Click this menu item, then click the type of paper or media to use

for the exception pages.

• 2-Sided Printing: Click the down arrow, then click the desired 2-sided printing option:

- 1-Sided Print: Prints the exception pages on one side only.

- 2-Sided Print: Prints the exception pages on both sides of the sheet of paper

with the images printed so the job can be bound on the long edge of the sheet.

- 2-Sided Print, Flip on Short Edge:Prints the exception pages on both sides of

the sheet of paper with the images printed so the job can be bound on the short edge of the sheet.

• Job Settings: Displays the attributes of the paper for the majority of the document.

Windows

1. In the printer driver, click the Special Pages tab.

2. Click Add Exceptions.

3. Click the desired settings, then click OK.

Macintosh

1. In the Print dialog box, click Copies + Pages, then click Xerox Features.

2. Click Special Pages, then click Add Exceptions.

3. Click the desired settings, then click OK.

Scaling

To reduce or enlarge your printed page images, select a scaling value between 1 and 999 percent. The default value is 100 percent.

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Windows

1. In the printer driver, click the Paper/Output tab.

2. Click the down arrow to the right of the Paper field, then click Other Size.

3. In the Paper Size window, click the arrow to the right of Scale Options, then click

either:

• Automatically Scale to scale from one standard paper size to another.

• Manually Scale to scale by a percentage entered in the percentage field.

Macintosh

1. In the application, click File, then click Page Setup.

2. In the Scale field, type the desired scale percentage value.

3. Click OK.

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft andConfidential, which you might stamp on a page before distribution, can be inserted as a watermark.

You can:

• Create a watermark.

• Edit an existing watermark’s text, color, density, location, and angle.

• Place a watermark on either the first page or every page in a document.

• Print a watermark in the foreground or background or blend with the print job.

• Use a picture for the watermark.

• Use a time stamp for the watermark.

Note

Not all applications support watermark printing.

Windows

1. In the printer driver, click the Layout/Watermark tab.

2. Click the Watermark down arrow, then click the desired existing watermark.

3. To modify an existing watermark, click the Watermark down arrow, click Edit, make

the desired settings in the Watermark Editor window, then click OK.

4. To create a new watermark, click the Watermark down arrow, click New, make the

desired settings in the Watermark Editor window, then click OK.

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5. To select watermark printing options, click the Watermark down arrow, click Options,

then click the desired printing options.

Macintosh

1. In the Print dialog box, click Copies + Pages, then click Xerox Features.

2. Click the Watermark down arrow, then click the desired existing watermark.

3. To modify a watermark, click the Watermark down arrow, click Edit, make the

desired settings in the Watermark Editor dialog box, then click OK.

4. To create a new watermark, click the Watermark down arrow, click New, make the

desired settings in the Watermark Editor dialog box, then click OK.

5. To select watermark printing options, click the Watermark down arrow, click Options,

then click the desired printing options.

Printing Mirror Images for Windows

If the PostScript option is installed, you can print pages as a mirror image. Images mirror left to right when printed.

1. In the printer driver, click the Advanced tab.

2. Click the Image Options plus sign (+), click Mirrored Output, then click Yes.

Creating and Saving Custom Sizes

You can print custom size paper from Trays 1, 2, 3, 4 and 5 (Bypass Tray). Custom size paper settings are saved inprinter driver, and are available for you to select in all your applications.

Note

For details, refer to Loading Media.

Windows

1. Click the Paper/Output tab.

2. Click the arrow to the right of the Paper field, then click Other Size.

3. In the Paper Size window, click the arrow to the right of Output Paper Size, then

click New.

4. In the New Custom Size window, type a name in the Name field, then type

dimensions in the Height and Width fields.

5. Click OK twice.

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Macintosh

1. In the application, click File, then click Page Setup.

2. In the Paper Size drop-down list, click Manage Custom Sizes.

3. Click the + button to add a new custom page size.

4. Double click the name Untitled, then type a name for the custom size.

5. Type dimensions in the Height and Width fields.

6. Click Printer Margins, then either:

• Select User Defined, then type custom margin values.

• Select your printer from the list to use default margins.

7. Click OK.

Job Completion Notification for Windows

You can choose to be notified when your job is done printing. A message appears in the lower right corner of your computer screen with the name of the job and the name of the printer where it was printed.

Note

This feature is only available when your printer is connected to your Windows computer over a network.

1. In the printer driver, click More Status at the bottom of any tab.

2. In the Status window, click Notification, then click the desired option.

3. Click the X in the upper right corner of the window.

Printing from USB Flash Drive and Media Card Reader

Printing from a USB Flash Drive

PDF, JPG, TIFF, and XPS files can be printed directly from a USB Flash Drive using the

Media Print - Text feature.

Note

The print from USB option must be enabled by the System Administrator.

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Note

The USB port and the optional Media Card Reader cannot be used at the same time. If present, remove the cable for the Media Card Reader before using the USB port on the control panel.

To print from a USB Flash Drive:

1. Insert a USB Flash Drive in the USB port on the control panel. The USB Device

Detected Window appears.

2. Press the Services Home button.

3. Touch Media Print-Text.

4. To print one file, touch Select from List.

5. To select multiple files: press Select All to print all files or select a range of files to

print by touching Select from Range. Enter the files numbers using the plus or minus (±) buttons

6. Touch the desired folder. If necessary, touch Next to move down one directory level.

Touch Previous to move up one directory level.

7. Touch the desired file.

8. If desired, make selections from the Output Color, Paper Supply, 2-Sided Printing

and Pages per Side drop-down lists.

9. Press the greenStart button to print the file.

Note

The default color setting is Black and White. To select color output, touch Output Color, then touch Color.

Printing from the Media Card Reader

JPEG, TIFF, DCF 1.0 JPEG and TIFF files can be printed directly from a Compact Flash card inserted in the optional Media Card Reader.

Note

Color images print in color.

Note

Ensure that a USB Flash Drive is not present in the USB port on the control panel.

1. Insert a Compact Flash card in the Media Card Reader. The USB Device Detected

Window appears.

2. Press the Services Home button.

3. Touch Media Print-Photos.

4. Touch Select from List to print one file.

5. Select the Thumbnail Preview option on the Select from List screen to preview your

photos before printing.

6. To select multiple files, either touch Select All to print all files or select a range of

files to print by touching Select from Range. Enter the files numbers using the plus or minus (±) buttons.

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7. Touch the desired file.

8. Press the green Start button to print the file.

Printing and Deleting Secure Print Jobs

The Secure Print job type allows you to print a job after you select your user identification and enter your passcode at the printer control panel.

Windows

1. In the printer driver, click Paper/Output, click the Job Type menu, then click Secure

Print.

2. In the Secure Print window, type and confirm a 1 to 12 digit passcode.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies + Pages, then click Xerox Features.

2. Click the Job Type menu, then click Secure Print.

3. Type and confirm a 1 to 12 digit passcode.

4. Click OK.

Printing or Deleting Secure Print Jobs at the Printer

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs + More tab, then touch Secure Print.

3. Touch your user identification in the list, then touch Job List.

4. Enter the passcode using the alphanumeric keypad, then touch Confirm.

5. Touch the document in the job list. If desired, enter the print quantity using the

alphanumeric keypad.

6. Touch Print.

7. To delete the job, touch Delete.

Caution

Once deleted, a job cannot be restored.

Printing a Sample Set

The Sample Set job type allows you to send a multiple-copy job, print a sample copy of the job, and hold the remaining copies of the job at the printer. After you review the sample copy, you can release or delete the remaining copies.

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Windows

1. In the Print window, under Number of Copies, type the number of copies, or click

the arrows.

2. Click Properties, click Paper/Output, click the Job Type menu, then click Sample

Set.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies + Pages, then Xerox Features.

2. Click the Job Type menu, then click Sample Set.

Printing or Deleting the Job at the Printer

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs + More tab, then touch Sample Set.

3. Touch your user identification in the list, then touch Job List.

4. Touch the document in the job list. If desired, enter the print quantity using the

alphanumeric keypad.

5. Touch Release.

6. To delete the job, touch Delete.

Caution

Once deleted, a job cannot be restored.

Delayed Printing

A print job can be delayed for up to 24 hours from the original job submission time. Enter the time at which you would like the job to print. Use either a 12-hour format or a 24-hour format.

Windows

1. In the printer driver, click Paper/Output, click the Job Type menu, then click Delay

Print.

2. Under Time to Print, type the desired print time, or click the arrows, then click OK.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies + Pages, then Xerox Features.

2. Click the Job Type menu, then click Delay Print.

3. Click the arrows to set the desired print time, then click OK.

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User Guide

Printing

Charge Print

When this feature is enabled, only the print jobs of authenticated users can be printed. This feature must be configured by the System Administrator. For details, see the System Administrator Guide at www.xerox.com/support and select Documentation for this product.

To print using this feature:

1. Print the job from your application.

2. On the printer control panel, press the Log In/Out button.

3. Using the touch screen keyboard, enter the user identification, then touch Enter.

4. If required, enter the passcode, then touch Enter.

5. Press the Job Status button, touch the Secure Print Jobs + More tab, then touch

Charge Print.

6. Touch the desired user, then touch Job List.

7. If required, enter the passcode, then touch Confirm.

8. Touch the job to be printed or deleted.

9. If desired, specify the number of print sets using the alphanumeric keypad, then

touch Print. After printing, the job is deleted.

10. To delete the job without printing, touch Delete.

11. When finished, press the Log In/Out button, then touch Logout.

Caution

Once deleted, a job cannot be restored.

Saving a Print Job to the Printer

The Store File in Folder job type stores a print job in a folder in the printer. You can print the job from the printercontrol panel. The job is not automatically deleted after printing, but it can be manually deleted at the printer control panel.

Windows

1. In the printer driver, click Paper/Output, click the Job Type menu, then click Store

File in Folder.

2. In the Store File in Folder window, do one of the following:

• Click the arrow to the right of Job Name, then click Use Document Name.

• Delete the text in the Job Name field, then type a job name.

3. To select a Folder Number, do one of the following:

• Click the arrow to the right of Folder Number, then click a folder number in the

list.

• Delete the text in the Folder Number field, then type a folder number.

User Guide

6-27Xerox® Color 550/560/570 Printer

Printing

4. To create a Secure Saved Job, select the Secure Saved Job check box. Type and

confirm a 1 to 20 digit passcode.

5. Click OK.

6. Click OK. The job will be stored in the printer.

Macintosh

1. In the print dialog box, click Copies + Pages, then Xerox Features.

2. Click the Job Type menu, click Store File in Folder.

3. In the Store File in Folder dialog box, type a job name.

4. Select a folder on the printer.

5. If desired, enter the Secure Job data.

6. Click OK.

7. Click Print. The job will be stored in the printer.

Printing or Deleting a Job at the Printer

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs + More tab, then touch Public Folder.

3. Touch the job to be printed or deleted.

4. If required, enter the passcode, then touch Confirm.

5. If desired, specify the number of print sets using the alphanumeric keypad, then

touch Print.

6. To delete the job without printing, touch Delete.

Folding

If your machine is equipped with the Booklet Maker Finisher and/or the optional C/Z Folder, you can make prints using the folding option. The option folds your prints in half (single or bifolding) or in thirds (C-fold or Z-fold types). The folding option is selected from the print driver.

Note

In order to use the folding option, the orientation of documents must be short-edge feed (SEF). You must select a paper tray that contains SEF stock.

Fold Types

Note

The Single Fold (Bi-Fold) option is available only with the Booklet Maker Finisher. The C-Fold and Z-Fold options are available only with the C/Z Folder.

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User Guide

Printing

These fold types are available:

• Single Fold (Bi-Fold)

• C-Fold

• Z-Fold

• Z-Fold Half Sheet

Accessing the Square Fold options

For network print jobs, the Square Fold feature and its related options can be accessed either from your computer’s print driver (before the job is submitted for printing or at the print server (after the job is submitted for printing). To access the Square Fold feature/options for network print jobs, perform the following:

1. For jobs being sent from your computer, continue to the next step.

For jobs already at the print server, continue to Step 3.

2. From your computer, open the desired job in its appropriate application (for example,

Microsoft Word or Adobe Reader).

a. Select File and Print.

b. From the Print window, select the desired machine (with the SquareFold Trimmer

Module attached to it), and then select Properties for that machine.

c. Continue to Step 4.

3. From the print server, if applicable, open the Properties of the desired job: a) Double

click on the job (from either the Hold or Printed Jobs queues). b) From the Properties window, go to the Finishing/Output tab. c) Continue to the next step.

4. Ensure that the correct output tray is selected (Booklet Maker Tray).

5. If necessary, ensure that the correct Stapling/Finishing/Folding features are selected.

6. Select the desired Square Fold (Book Pressing) option.

7. Select OK to save selections and close any Properties windows.

8. Send the the job to the machine.

Accessing the Trimmer options

For network print jobs, the Trimmer feature and its related options can be accessed either from your computer’s print driver (before the job is submitted for printing or at the print server (after the job is submitted for printing). To access the Trimmer feature/options for network print jobs, perform the following:

1. For jobs being sent from your computer, continue to the next step.

• For jobs already at the print server, continue to Step 3.

User Guide

6-29Xerox® Color 550/560/570 Printer

Printing

2. From your computer, open the desired job in its appropriate application (for example,

Microsoft Word or Adobe Reader).

a. Select File and Print.

b. From the Print window, select the desired machine (with the SquareFold Trimmer

Module attached to it), and then select Properties for that machine.

c. Continue to Step 4.

3. From the print server, if applicable, open the Properties of the desired job:

a. Double click on the job (from either the Hold or Printed Jobs queues).

b. From the Properties window, go to the Finishing/Output tab.

c. Continue to the next step.

4. Ensure that the correct output tray is selected (Booklet Maker Tray).

5. If necessary, ensure that the correct Stapling/Finishing/Folding features are selected.

6. Select the desired Trimmer option.

7. Select OK to save selections and close any Properties windows.

8. Send the the job to the machine.

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User Guide

Copying

This chapter contains the following sections:

• Basic Copying

• Advanced Copying

Basic Copying

To make copies:

1. On the control panel, press the yellow Clear All button to remove previous copy

settings.

2. Load the original document. Use the document glass for single copies or paper that

cannot be fed using the document feeder. Use the document feeder for multiple or single pages.

Document Glass

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7-1Xerox® Color 550/560/570 Printer

Copying

• Lift the document feeder cover and place the original facedown, toward the back-left corner of the document glass.

• The original must be aligned to the matching paper size printed on the edge of the glass.

• The document glass accepts paper sizes from 15 x 15 mm (0.59 x 0.59 in.) to A3/297 x 432 mm (11.6 x 17 in.).

• The document glass automatically detects standard paper sizes.

Caution

When scanning a bound document, do not attempt to force the document feeder cover closed. Doing so may damage the document feeder cover.

Document Feeder

Note

The document feeder accepts paper weights from 38 gsm to 128 gsm for 1-sided copying, and 60 gsm to 128 gsm for 2-sided copying.

Note

The document feeder accepts paper sizes from 125 x 85 mm (4.9 x 3.3 in.) to A3/297 x 432 mm (11.6 x 17 in.).

Note

The maximum feeder capacity is approximately 250 sheets of 80 gsm paper.

1. Insert originals faceup, with page 1 on top. The confirmation indicator illuminates

when the originals are correctly loaded. The document feeder will automatically detect standard paper sizes.

2. Adjust the paper guides so they fit against the originals.

3. On the control panel touch screen, touch Copy.

4. Use the alphanumeric keypad on the control panel to enter the number of copies.

The number of copies appears in the upper-right corner of the touch screen.

• To correct the number of copies entered using the alphanumeric keypad, press the C button, then reenter the number.

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User Guide

Xerox Color 550, Color 560, Color 570 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Safety

Notices and Safety

Electrical Safety

Electrical Supply

Power Cord

Emergency Power Off

Telephone Line Cord

Laser Safety

Operational Safety

Printer Location

Operational Guidelines

Printer Supplies

Ozone Release

Maintenance Safety

Printer Symbols

Product Safety Certification

Environmental, Health, and Safety Contacts

Product Overview

Introduction

Control Panel

Paper Trays

Consumables

Optional Accessories

Features

Before Using the Printer

Xerox Welcome Center

Standard Features

Printer Configurations

Parts of the Printer

Right-Front View

Power Switches

Right-Rear View

Telephone and Fax Connection Option

Document Feeder

Internal Components

Energy Saver Mode

Printer Options

Oversize High Capacity Feeder

Advanced Finisher

Professional Finisher

Standard Finisher

Booklet Maker Finisher

SquareFold Trimmer

Printer Information

Job Status

Reports

Accounting

More Information

Installation and Setup

Installation and Setup Overview

Physical Connection

Switching On the Printer

Switching Main Power On

Switching Off the Printer

Switching Off Main Power

Assigning a Network Address

Installing the Software

Operating System Requirements

Installing Drivers and Utilities for Windows

Installing a Network Printer

Installing the Drivers and Utilities for Macintosh

Installing Printer and Scan Drivers

Adding the Printer for OS X Version 10.5

UNIX and Linux Drivers

Other Drivers

Using CentreWare Internet Services

Finding the Printer's IP Address

Accessing CentreWare Internet Services

Loading Media

Paper Types/Weights Accepted in Trays

Tray Capabilities

Loading Paper in Trays 1 - Tray 4

Loading Paper in Tray 5 (Bypass Tray)

Loading Envelopes in Tray 5 (Bypass Tray)

Guidelines