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Xerox 7675 User Manual

System Administrator’s Guide
WorkCentre
7655/7665/7675
Copyrights and Trademarks
Microsoft® is a registered trademark of Microsoft Corporation. Windows NT®, Windows® 95, Windows® 98, Windows® Me, Windows® 2000, and Windows® XP are
registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States

Table of Contents

Introduction: Read Me...............................................................................................................................7
Who Should Use This Guide.................................................................................................................7
Steps for installing this device on your network ....................................................................................7
Print a Configuration Report to verify current device settings ...............................................................7
Enable TCP/IP and HTTP at the device................................................................................................8
Configure protocols with Internet Services............................................................................................8
Configure additional purchased options................................................................................................9
Install Printer Drivers ............................................................................................................................9
Xerox Unicode 3.0 for SAP Font Kit......................................................................................................9
Physical Connection ...............................................................................................................................10
Power Cable........................................................................................................................................10
Power On the Machine . ... ... ... .... ............................................................................. ... .... ... ... ................10
The Welcome Page and Install Wizards .............................................................................................11
Network Connectivity...........................................................................................................................11
Ethernet Configuration ........................................................ ... ... .......................................... ................12
Ethernet Cable... ... .... ... ....................................... ... ... ... .... ... ... ... .... ... ... .............................................12
To Change the Ethernet Speed, if needed......................................................................................13
USB Printing . ... ....................................... ... ... ... ... .... ... ... ... .... ... ....................................... ......................14
Information Checklist.......................................................................................................................14
Enable the USB Port....................................... .... ... ... ... .... ... ... ... .... ... ................................................14
Parallel Port Printing............................... ... ... ... ... .... ... ... ... .... ... ... ..........................................................15
Information Checklist.......................................................................................................................15
Enable the Parallel Port...................................................................................................................15
General Setup............................... ... ....................................... ... ... ... .... ... ... .............................................16
Set a Description for the Machine.......................................................................................................16
Configuration Page.......................... ... .... ... ... ... ... .................................................................................17
Configuration Report.......... ... .... ... ... ... .............................................................................. ...................18
How to Print a Configuration Report................................................................................................18
How to Disable the Configuration Report from Printing at Power On..............................................18
Administrator Tools Password.............................................................................................................19
How to Change the Admin Password..............................................................................................19
Image Settings ....................................................................................................................................20
Accessing Image Settings (including Linearized PDF) and XPS........................................ ... .... ... ...20
TIFF Settings.................. ... .... ... ... ... ....................................... ... .... ... ... ... ... .... ... ... ... ..........................20
PDF & PDF/A Settings................................. ... .... ... ... ... .... ... ... ... .......................................... .............20
Flate Compression...........................................................................................................................21
JBIG2...............................................................................................................................................21
1
XPS Settings....................................................................................................................................21
Scan to Searchable File Formats.................................... .... ... ... ... .... ...................................... ... ..........22
Accessing Image Settings ...............................................................................................................22
Accessing Network Scanning, E-mail, or Internet Fax Settings.......................................................23
Alert Notification.............. ... ... .... ... ... ... .... ... ... ... ... .... .......................................... ... ................................24
To Set up an Alert Notification Group..............................................................................................24
To Assign Notification Alerts to a Group..........................................................................................24
To Edit or Delete a Recipient Address.............................................................................................24
Billing Meter Read Alerts.....................................................................................................................25
To Set up a Billing Meter Read Alert ...............................................................................................25
Local UI Alerts.....................................................................................................................................26
To Set up the Local UI Alert.............................................................................................................26
Billing and Counters............................................................................................................................27
SMart eSolutions.................................................................................................................................28
Set Permissions for Job Management ................................................................................................29
Cloning................................................................................................................................................30
The Banner Sheet...............................................................................................................................31
Saving and Reprinting Jobs ................................................................................................................32
Enabling the feature at a TCP/IP Networked Workstation...............................................................32
Backup Saved Jobs.................................................. ... .......................................... .... ......................32
Restore Saved Jobs ........................................................................................................................33
Online / Offline.............................. ... ... .... ... ....................................... ... ... ... ... .... ... ................................34
Auditron...............................................................................................................................................35
Auxiliary (Foreign Device) Interface Kit...............................................................................................36
SNMP..................................................................................................................................................37
Software Upgrade via Network Connection ........................................................................................38
Prepare for the Upgrade..................................................................................................................38
Software Upgrade: Auto......................................................................................................................40
Set the Auto Upgrade Time.............................................................................................................41
Protocols.................................................................................................................................................42
NetWare..............................................................................................................................................42
Configure NetWare Settings............................................................................................................42
Service Advertising Protocol (SAP).................................................................................................42
Bindery Settings...............................................................................................................................42
NetWare Directory Services (NDS) .................................................................................................43
NDPS/NEPS....................................................................................................................................43
Windows 2000. ... ... ... ....................................... ... .... ... ... ... .... ... ... ... .... ...................................................44
Configure TCP/IP and SLP Settings................................................................................................44
Configure Raw TCP/IP Printing.......................................................................................................46
Create an IPP Printer (Internet Printing Protocol)............................................................................47
2
Configure Microsoft Networking and WINS (Windows Internet Naming Service)............................50
Windows 2000 over AppleTalk.................... ... .... ... ... ... .... ... ... ... .... ... ... ... ... .......................................51
Windows XP.... ... ... ....................................... ... ... .... ... ... ... .... ... ... ... .......................................................54
Configure TCP/IP and SLP Settings................................................................................................54
Configure Raw TCP/IP Printing.......................................................................................................56
Create an IPP Printer (Internet Printing Protocol)............................................................................57
Configure Microsoft Networking and WINS (Windows Internet Naming Service)............................60
Windows XP over AppleTalk .............................................................. ... ... .... ... ... .............................61
Apple Macintosh 9.x/10.x (OS X) ........................................................................................................64
Apple Macintosh (AppleTalk)...........................................................................................................64
Apple Macintosh (TCP/IP)...............................................................................................................68
UNIX....................................................................................................................................................72
HP-UX Client (Version 10.x)............................................................................................................72
Solaris 2.x Environment...................................................................................................................74
SCO UNIX Environment..................................................................................................................76
CUPS...............................................................................................................................................78
AS400..................................................................................................................................................82
AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT)..............................................................82
AS400 Printing using LPR (CRTOUTQ)..........................................................................................85
Printer Drivers..................................... ... .... ... ....................................... ... ... ... ... .... ...................................87
Microsoft Windows 2000 Professional ......................................................... .... ... ... ... .... ... ... ... ... ..........90
Microsoft Windows XP ........................................................ ... ... ... .... ... ... ... ..........................................94
Apple Macintosh..................................................................................................................................98
Instructions for 9.x. ..........................................................................................................................99
Instructions for 10.x (OS X) ...................................................... .... ... ... ... ... .... ... ..............................100
Windows XP/2000 (USB Printing).....................................................................................................102
Authentication.......................................................................................................................................104
Overview ...........................................................................................................................................104
Network Authentication .....................................................................................................................105
Configure Authentication for Kerberos (Solaris)............................................................................106
Configure Authentication for Kerberos (Windows 2000/2003).......................................................108
Configure Authentication for NDS (Novell) ....................................................................................110
Configure Authentication for SMB (Windows 2000/2003) .............................................................112
Configure Authentication for LDAP/LDAPS...................................................................................114
Set Authentication to control access to individual services ...........................................................116
Configure Filters for LDAP (if desired)...........................................................................................117
Configure Contexts for LDAP (if desired) ......................................................................................118
Configure Authorization Access (by groups) for LDAP (if desired)............................ ... ... ... ... .... ... .119
Local Authentication..........................................................................................................................120
802.1X Authentication.......................................................................................................................122
3
Information Checklist.....................................................................................................................122
Enable 802.1X................... ....................................... ... .... ... ... ... .... .................................................123
Configure 802.1X with Internet Services .......................................................................................124
Xerox Secure Access........................................................................................................................125
Secure Access and Accounting.....................................................................................................125
Information Checklist.....................................................................................................................125
Enable Secure Access.............................. ... ... .... ... ... ....................................... ... ... .... ... ... ... ...........126
Enable Web User Interface Authentication....................................................................................127
Configure your LDAP Server.........................................................................................................127
Set Authentication to control access to individual services ...........................................................128
Using Secure Access.....................................................................................................................129
Authentication Off (if available) .........................................................................................................130
Security.................................................................................................................................................131
IP Filtering.......... ... ... .... ... ... ... ....................................... ... .... ... ... ... .... .................................................131
Defining IP Filtering with the Define IP Filter Rule dialog ..............................................................131
Audit Log............... ... .... ... ... ... .... ...................................... .... ... ... ... .... ... ..............................................132
Digital Certificate Management.........................................................................................................133
Creating a Digital Certificate..... .......................................... ... .......................................... ... ...........133
IP Sec . ... ... .... ... ... ... ....................................... ... ... .... ... ....................................... ... ... ... ........................134
To enable IP Sec...................... ... ... .... ... ... ... ....................................... ... ... .... ... ... ... .... ... ... ..............134
Shared Secret Setup .....................................................................................................................134
Trusted Certificate Authorities...........................................................................................................135
Options..................................................................................................................................................136
Xerox Extensible Interface Program..................................................................................................136
Overview........................................................................................................................................136
Enable XEIP ................................................................................................. ... ... ... .... ... .................137
Network Scanning.............................................................................................................................138
Information Checklist.....................................................................................................................140
Enable Network Scanning ............................................................... ... ... ........................................141
Print a Configuration Report to verify that network scanning (Scan to File) is an Installed Option......
141
Configure a Scan Filing Location...................................................................................................142
Configure a Scan Filing Repository using FTP..............................................................................143
Configure a Scan Filing Repository using NetWare ......................................................................145
Configure a Scan Filing Repository using SMB.............................................................................148
Configure a Scan Filing Repository using HTTP/HTTPS ..............................................................150
Configuring the Default Template with Internet Services...............................................................152
Create a New Template (Optional)................................................................................................155
Set up Remote Template Pool Repository (optional) ....................................................................158
Scan to Home.................................. ... .... ... ... ... ... .... ...................................... .... ... ... ... .... ....................159
4
Overview........................................................................................................................................159
Information Checklist.....................................................................................................................159
Configure Scan to Home ...............................................................................................................160
Scan to Mailbox..... .......................................... ... .......................................... .... .................................161
Overview........................................................................................................................................161
Information Checklist.....................................................................................................................161
Enable Scan to Mailbox............ ... ... .... ... ... ... ... .... ... .......................................... ... ...........................162
Configure Scan to Mailbox.............................................................................................................162
E-mail................................................................................................................................................163
Overview........................................................................................................................................163
Addressing - Internal Address Book (LDAP) .................................................................................169
Addressing - Public Address Book ................................................................................................172
Internet Fax.......................................................................................................................................174
Overview........................................................................................................................................174
Enable Internet Fax .......................................................................................................................176
Configure a Domain Name and SMTP Address............................................................................177
Configure General Internet Fax Settings.......................................................................................179
Addressing - Internal Address Book (LDAP) .................................................................................181
Addressing - Public Address Book ................................................................................................184
Server Fax.................................... ... ... .... ... ... ... ....................................... ... ... .... ... ... ... ........................186
Overview........................................................................................................................................186
Enable Server Fax.......... ... .... ... ... ... .... ...................................... .... ... ... ... ... .... ... ... ... ........................188
Configure a Server Fax Filing Location (Repository).....................................................................189
Configure a Fax Repository using FTP..........................................................................................190
Configure a Fax Repository using NetWare..................................................................................192
Configure a Fax Repository using SMB.........................................................................................194
Configure a Fax Repository using HTTP/HTTPS ..........................................................................196
Embedded Fax...... ... .... ... ... ... ....................................... ... .... ... ... ... .... ... ... ... ... .....................................198
Overview........................................................................................................................................198
Install the Fax Hardware Kit...........................................................................................................199
Complete the Fax Setup Screens..................................................................................................200
Configure Fax Settings..................................................................................................................201
Deferred Fax Setup .......................................................................................................................202
LAN Fax (PCL Drivers)......................................................................................................................204
Checklist........................................................................................................................................204
Initial Setup....................................................................................................................................205
Selecting a recipient and sending your fax....................................................................................206
LAN Fax (PostScript Drivers)............................................................................................................207
Checklist........................................................................................................................................207
Initial Setup....................................................................................................................................208
5
Selecting a recipient and sending your fax....................................................................................209
Network Accounting ..........................................................................................................................210
Overview........................................................................................................................................210
Install the Network Accounting feature..........................................................................................212
Configure Network Accounting......................................................................................................213
Enable Network Accounting in your Windows Print Driver ............................................................214
Test Network Accounting...............................................................................................................215
Immediate Image Overwrite......... ... ... .... ... ... ... ... .... ... ... ... .... .......................................... ... .................216
Overview........................................................................................................................................216
On Demand Overwrite.......................................................................................................................218
Overview........................................................................................................................................218
Enable On Demand Overwrite.......................................................................................................219
Perform an Image Overwrite at the Machine.................................................................................220
Perform an Image Overwrite over the Network .............................................................................221
Schedule a Daily Overwrite ...................................................... .... ... ... ... ... .... ... ..............................222
USB Printing . ... ....................................... ... ... ... ... .... ... ... ... .... ... ....................................... ....................223
Overview........................................................................................................................................223
Enable the USB Port....................................... .... ... ... ... .... ... ... ... .... ... ..............................................224
Install and Configure Printer Drivers..............................................................................................225
Annotation (Bates Stamping) ............................................................................................................226
Overview........................................................................................................................................226
Configuring Bates Stamp Settings.................................................................................................226
Xerox Standard Accounting...............................................................................................................227
Overview........................................................................................................................................227
Enable Xerox Standard Accounting...............................................................................................228
Create a Group Account................................................................................................................229
Create a User Account and Set Usage Limits...............................................................................230
Next Steps – Using XSA at the machine.......................................................................................232
Disabling and Enabling Options............................................................................................................240
Disable an Optional Feature................................................................... ... ........................................240
Enable an Optional Feature ..............................................................................................................241
Troubleshooting....................................................................................................................................242
Troubleshooting: Network Scanning .................................................................................................242
Troubleshooting: E-mail ....................................................................................................................245
Troubleshooting: Internet Fax ...........................................................................................................248
Troubleshooting: Server Fax.............................................................................................................251
Troubleshooting: Embedded Fax......................................................................................................254
Troubleshooting: Network Accounting...............................................................................................255
Power On/Off Button.........................................................................................................................257
6

Introduction: Read Me

Who Should Use This Guide

This WorkCentre 7655/7665/7675 System Administrator’s Guide has been created to assist Experienced System Administrators in installing this device on a variety of networks. Print out this Read Me, then use the steps below as your road map to navigate this guide and assure a successful installation.

Steps for installing this device on your network

Refer to the Physical Connection section and follow the steps provided for Power Cable and Ethernet Cable installation.
Note the helpful information provided on The Welcome Page and Install Wizards in the Power Cable topic of the Physical Connection section of this guide. This section also points to instructions for printer connection directly to a workstation through optional USB or Parallel ports, if so desired.

Print a Configuration Report to verify current device settings

Note: A Configuration Report should have printed when the machine was powered off, then on, during Power Cable and Ethernet Cable installation. If necessary, perform the following steps:
1. Press the [Machine Status] button (on the machine).
2. Touch [Print Reports]. Touch the [Machine Information tab], if Print Reports is not seen.
3. Touch [Configuration Report].
4. Touch [Print Selected Report].
5. Touch [Close].
7

Enable TCP/IP and HTTP at the device

1. Looking at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP Settings, to enable use of the device's web User Interface for network and options configuration.
2. If necessary, reset TCP/IP addressing (including DHCP and DNS settings) and enable HTTP as follows
a. Go to the machine and press the [Login / Out] button to enter the Tools pathway. b. On the keypad, enter admin, then 1111 or the current administrator password. Tip: Thi s password
can be changed by following the steps provided in the Administrator Tools topic in th e General
Setup section of this guide. c. Touch the [Enter] button, then touch [Machine Status], and the [Tools] tab (if necessary). d. Wait for the screen to refresh and touch the [Connectivity and Network Settings] button. e. Touch [HTTP Settings], touch Enable, then touch Save. f. Touch [TCP/IP], then touch [TCP/IP Settings]. g. Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch Save, touch
Login /Out to log out of Tools. Note that this device supports IPv6 addressing, with an
automatically-built Link Local Address for broadcasting to routers that can supply the network-
layer configuration parameters. See Configure protocols with Internet Services below. h. Power the system Off, and observe the network activity light on the Controller until it goes out (th e
Controller shuts Off). i. Power the system On and verify the new settings for TCP/IP and HTTP on the Configuration
Report.

Configure protocols with Internet Services

Internet Services is a series of web pages, hosted on the embedded HTTP server of the machine, allowing configuration of services and settings using a web browser.
Refer to the Protocols section of this guide and follow the instructions to configure protocols, for specific
network environments, with your web browser. To configure individual protocols only, using your web browser, perform the following steps:
1. At a TCP/IP networked workstation, open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. If prompted, enter the current system administrator name and password. The default is [admin] and [1111].
4. Click on [Connectivity], then click on [Protocols]. Note: To see IPv6 addressing parameters, if desired, click TCP/IP in the list of Protocols, then click on TCP/IP (v6).
5. Select your individual protocol of interest from the displayed list and modify settings to your requirements. Make sure to click [Apply] when done.
8

Configure additional purchased options

Refer to the Options section of this guide and follow the instructions provided
Note: If you are installing multiple machines on your network, you may find the Cloning feature useful. This feature enables you to copy a number of configuration settings from one machine to another. For more information, see the Cloning topic in this guide.
Security Note: This device offers enhanced security. For information, refer to the Security and Authentication sections.

Install Printer Drivers

Refer to the Printer Drivers section of this guide and follow the instructions provided.

Xerox Unicode 3.0 for SAP Font Kit

A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit's instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative.
9

Physical Connection

Power Cable

Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet.

Power On the Machine

The Power On button is located on the front of the machine.
10

The Welcome Page and Install Wizards

An Installation Wizard displays the first time the machine is powered on, providing the ability to set the date and time.
Simultaneously, a Welcome Page is enabled as the opening page of the machine's Internet Services web pages. You can click Configure Device on this Welcome Page, or click the Configuration Overview link on the Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.
A Cloning File... button on the Welcome Page lets you copy configuration setting s from a compatible Xerox system and apply them to this system.
To stop showing the Internet Services Welcom e Page, check the Do n't Show... box on the Welcome Pag e.
Note: To access the Welcome Page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled on the device as described in the Read Me of this guide. To review the Read Me, click Introduction, then Read Me, on the left hand side of this page.

Network Connectivity

The machine can be connected to the network via 10/100BaseT Ethernet cable.
11

Ethernet Configuration

Ethernet Cable

1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off).
2. Connect a category 5 Ethernet cable to the network interface port at the rear of the machine, and connect the other end of the cable to a live network drop.
3. Turn on the machine by pressing the Power On button . The Ethernet Inter face is set to auto detect the speed of your network. The device supports selectable speeds of Auto, 10Mbps Full-Duplex, 100 Mbps Full-Duplex, 10 Mbps Half-Duplex, and 100 Mbps Half-Duplex.
Note: If your network has hubs that have Auto-Sensing enabled and the machine Eth ernet speed is set to Auto, it is possible that the hub will not arbitrate to the correct speed.
12

To Change the Ethernet Speed, if needed

1. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter.
2. Select the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
4. Select [Connectivity].
5. Select [Physical Connections].
6. Select [Ethernet].
7. Select your [Rated Speed].
8. Click [Apply].
9. When you see the window that says that the properties have been successfully modified, select the [Status] tab, and click [Reboot Machine].
10. When the machine has re-booted, verify the Ethernet speed setting displayed under Ethernet Profile on the machine's Configuration Report, which is set to print, by default, whenever the device is powered on.
11. To print a Configuration Report on demand, go to the machine a nd press the [M achine Status] butto n. Next, touch [Print Reports], then touch [Configuration Report], then touch [Print Selected Report], and finally touch [Close].
13

USB Printing

USB printing is an optional feature available for the WorkCentre 7655/7665. The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB
cable. USB printing from Windows XP and 2000 are supported. The USB port is located o n a car d, that fits into o ne of the available
PCI slots on the Network Controller, at the back of the machine.

Information Checklist

1. Before starting the installation procedures, please ensure the following items are available:
2. The USB Print Kit available for purchase from your Xerox Sales Representative.
3. A standard USB peripheral cable.
4. CentreWare Print and Fax Drivers CD delivered with your machine. This contains the USB printer drivers.

Enable the USB Port

1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). Install the PCI card contained in the USB
Print Kit, following the instructions enclosed with kit.
2. Turn on the machine by pressing the Power On button.
3. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter.
4. Select the [Properties] tab.
5. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
6. Select [Connectivity].
7. Select [Physical Connections].
8. Select [USB Port].
9. Select [Enabled].
10. Input the Printer Port [Timeout] in seconds. (0-60 seconds). NOTE: The default Timeout value is 5 seconds. If you are using an ol der PC and exper ien ce a ny prin t
problems, you may need to increase this value.
11. Click [Apply].
12. When you see the window that says that the properties have been successfully modified, select the [Status] tab, and click [Reboot Machine].
13. When the machine has re-booted, verify that the USB Printer Port has been enabled by reviewing the machine's Configuration Report, which is set to print, by default, whenever the device is powered on.
14. To print a Configuration Report on demand, go to the machine a nd press the [M achine Status] butto n. Next, touch [Print Reports], then touch [Configuration Report], then touch [Print Selected Report], and finally touch [Close].
15. After verifying that the USB Printer Port is enabled, connect your PC to the printer's USB port with a Standard USB Peripheral cable. The PC will detect the device and ask to install USB printer drivers. Locate the drivers that came with the printer and follow the standard windows driver installation process.
14

Parallel Port Printing

Parallel port printing is an optional feature available for the WorkCentre 7655/7665/7675. The Parall el port is located on the optional USB card, that fits into one of the available PCI slots on the Network Controller, at the back of the machine. The Parallel Port can be used for printing directly from a laptop or workstation connected via a Parallel cable.

Information Checklist

Before starting the installation procedures, please ensure the following items are available:
1. The USB Print Kit, which includes the Parallel Port option, available for purchase from your Xerox Sales Representative.
2. A standard Parallel Port printing cable.
3. CentreWare Print and Fax Drivers CD delivered with your machine. This contains the appropriate printer drivers.

Enable the Parallel Port

1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). Install the PCI card contained in the USB
Print Kit, following the instructions enclosed with kit.
2. Turn on the machine by pressing the Power On button.
3. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter.
4. Select the [Properties] tab.
5. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
6. Select [Connectivity].
7. Select [Physical Connections].
8. Select [Parallel].
9. Select [Enabled].
10. >Input the Printer Port [Timeout] in seconds. (1-60 seconds). NOTE: The default Timeout value is 5 seconds. If you are using an ol der PC and exper ien ce a ny prin t
problems, you may need to increase this value.
11. Click [Apply].
12. When you see the window that says that the properties have been successfully modified, select the [Status] tab, and click [Reboot Machine].
13. When the machine has re-booted, verify that the USB Parallel Card is shown as present on the machine's Configuration Report, which is set to print, by default, whenever the device is powered on.
14. To print a Configuration Report on demand, go to the machine a nd press the [M achine Status] butto n. Next, touch [Print Reports], then touch [Configuration Report], then touch [Print Selected Report], and finally touch [Close].
15. After verifying that the USB Printer Port is shown as present, connect your PC to the printer's Parallel port with a Standard Parallel Printing cable.
16. Locate the drivers that came with the printer and follow the standard windows driver installa tion process, including the printing of a test print.
15

General Setup

Set a Description for the Machine

The CentreWare Internet Services Properties Description page contains information that identifies a specific machine model, name and physical location.
At your Workstation
1. Open your web browser and enter the TCP/IP address of the machine in the Addr ess or Locatio n field. Press [Enter].
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
4. Select [Description] in the directory tree.
5. Type a name of your choice for the machine in [Machine Name].
6. Type the site location for the machine in [Location].
7. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values.
16

Configuration Page

The Configuration page allows you to view machine setup details, for example Network Setup and Network Scanning Setup.
These details can also be printed by selecting the Print Configuration Page button.
At your Workstation
1. Open your web browser and enter the TCP/IP address of the machine in the Addr ess or Locatio n field. Press [Enter].
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
4. Click the symbol to the left of [General Setup].
5. Select [Configuration] in the directory tree.
6. To view information about a setting select the required configuration setting from the list.
7. To print the Configuration details sele ct Print Configuration Page at the top of the screen.
17

Configuration Report

The Configuration Report details the machine software versions and network settings configured for the machine. The Configuration Report automatically prin ts when the machin e is rebooted or p owered on. The report can be printed at any other time by following these instructions.

How to Print a Configuration Report

NOTE: If there is no Configuration Report button the machine does not have a network controller and is unable to be connected to the network. Contact your Xerox Sales Representative to purchase a network controller if you wish to connect your machin e ove r the ne tw or k.
At the Machine
1. Press the [Machine Status] button.
2. Touch the [Print Reports] button.
3. Touch the [Configuration Report] button.
4. Touch [Print Selected Report], then touch [Close].
How to Disable the Configuration Report from Printing at Power On At the Machine
1. Press the [Log In / Out] button to enter the Tools pathway.
2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished.
3. Touch [Machine Status], then the [Tools] tab.
4. Touch [Connectivity and Network Setup].
5. Touch [General].
6. Select [Configuration Report].
7. Select [Do Not Print Report]
8. Touch the [Save] button.
9. Touch [Log In / Out] to exit the Tools pathway.
18

Administrator Tools Password

The Administrator password is necessary to access the administrator tools function both from the machine touch screen and CentreWare Internet Services. Access to the administrator tools is necessary to configure the machine, network connectivity and optional settings.
Note that the Web User Interface (Internet Services) is now protected by the Administrator password, so that you will need to log in with the User ID (default of admin) and the password (default of 1111) BEFORE modifying any settings. After working with settings, make sure to log out by selecting admin-Logout in the upper right corner of the Internet Services screen.
Xerox recommends that you change the Administrator password immediately after machine installation. A password of at least 9 characters in length should be sufficient for a year. Once changed, ensure the password is kept in a secure place for future use.
How to Change the Admin Password At the Machine
1. Press the [Log In / Out] button to enter the Tools pathway.
2. On the keypad enter admin, then [1111] or the current password. Touch the [Enter] button when finished.
3. Touch [Machine Status, then the [Tools] tab.
4. Touch [Security Settings].
5. Touch [Authentication].
6. Touch [User / Administrator Accounts].
7. Touch [Configure Account].
8. Touch [System Administrator (Admin)].
9. Enter a Passcode of 1 to 9 digits.
10. Touch [Save].
11. Touch [Log In / Out] to exit the Tools pathway.
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Image Settings

The Image Settings screen allows you to set preferences for the various file formats that the multifunction device is capable of creating when features such as Network Scanni ng, E-m ail, and Inter net Fa x are used at the device.
Accessing Image Settings (including Linearized PDF) and XPS At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]
4. Click [General Setup].
5. Click [Image Settings].
6. Select and configure the Image Settings for th e var io us file forma ts as desired.
7. When done, click [Apply] to save changes or [Undo] to remove changes and refresh the page.

TIFF Settings

Tagged Image File Format is a multi-platform format for raster (bitmapped) graphics. Nearly every graphics application can read and write TIFF. Depending upon your nee ds, select which version of TIFF Compression the Xerox system uses.
TIFF 6.0 (old JPEG) TIFF Specification Supplement 2 (new JPEG). LZW - One of the first lossless, data compression algorithms, LZW works best for files containing lots of
repetitive data, such as is the case with text and monochrome images. LZW has long been associated with TIFF and GIF images. This compression algorithm was widely used in Adobe Photoshop, until version 6, and Adobe Acrobat, until version 5.

PDF & PDF/A Settings

Select Optimized for Fast Web Viewing if you want to create linearized PDF files. Linearized PDF files allow the first page of the PDF file to be displayed in a user's Web browser, before the entire file is downloaded from the Web server. This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file's contents.
Select MRC Compression if you want to use Mixed Raster Content (MRC) compression. MRC is used to divide the scanned image based on content, and then compress each area in the optimal manner for that image area. This option allows for smaller output files with better image quality.
Note regarding Searchable PDF and PDF/A: If this option is available, by enabling the selection you will provide Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for their PDF and PDF/A file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.
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Flate Compression

Select Enabled or Disabled. Flate is a lossless compression algorithm based on two other algorithms: Huffman compression and LZ77 (the first LZW). Huffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repetitive data, such as text and monochrome image (TIFF and GIF) files. Flate compression is a standard feature of PDF files, that Acrobat works well with.

JBIG2

JBIG is a standard algorithm for lossless compression of bi-level images (two color images), specializing in the preservation of thin lines. JBIG2 compression is usually used for text and halftone documents, and is claimed to be able to compress scanned documents up to 10 times smaller than with TIFF G4. A further claim is that it allows scanned manuals, books, check images, and other docume nt types to be viewed and manipulated efficiently over the Internet. This method yields a very small black and white file size with fast viewing performance. This compression format requires Acrobat 5, with PDF version 1.4 or greater.

XPS Settings

XPS is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft states that Windows vista uses the XPS format as a document format, a windows spool file format, and a page description language for printers.
Select [Optimized for Fast Web Viewing] (also known as Interl eaved XPS), or [Ena ble MRC Comp ression] for the same reasons stated above for PDF files.
Note regarding Searchable XPS: If this option is available, by enabling the selection you will provide Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for their XPS file format. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.
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Scan to Searchable File Formats

The optional feature provides Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for the their PDF, PDF/A, or XPS file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.
Note: Before installing the Scan to Searchable File Formats feature, make sure that you have installed the Network Scanning/E-mail option first. Network Scanning is an optional feature, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). For more information, see the Network Scanning topic of the Options section of this guide.
Once you have completed the Scan to Searchable File Formats setup below, you should see the option displayed as an available setting for PDF, PDF/A and XPS. These settings should will be displayed under the Default Template (Filing Options/Image Settings) for Network Scanning, under Defaults (Filing Options/Image Settings) for E-mail, and under Defaults (Filing Options) for Internet Fax. Internet Services is a series of web pages, hosted on the embedded HTTP server of the machine, allowing configuration of services and settings using a web browser.
NOTE: XPS is not an available Document Format for Internet Fax.
Accessing Image Settings At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. If prompted, enter the current system administrator name and password. The default is [admin] and [1111].
4. Click [Services].
5. Click [Network Scanning].
6. Select [Default Template] or create a new template.
7. Under the Network Scanning option, click on the [Edit] button.
8. Within Scan Presets, Original Type - select [Photo & Text] or [Text].
9. Then select [for OCR].
10. Select [Apply].
11. Within Filing Options, select [Edit].
12. Within Document Format, select [PDF, PDF/A or XPS] format option.
13. Scroll down in Filing Options, Document Format to Searchable Options and select [Searchable].
14. Select [Apply].
15. Within [Network Scanning Image Settings], select [Edit].
16. Searchable XPS PDF and PDF/A Defaults, Searchable Options select [Searchable] and the correct language for your device under Document Language.
17. Select [Apply].
At your Machine
1. Select [Services] button.
2. Select [Network Scanning], may have to select All Services.
3. Input documents to scan and touch [Start] button.
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Accessing Network Scanning, E-mail, or Internet Fax Settings At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. If prompted, enter the current system administrator name and password. The default is [admin] and [1111].
4. Click [Services].
5. Select [Network Scanning], [E-mail], or [Internet Fax].
6. For Network Scanning, select [Default Template], then the [Edit] button for Filing Options to set a Searchable File Format as the user presented scanning default.
7. For E-mail or Internet Fax, select [Defaults], then the [Edit] button for Filing Options to set a Searchable File Format as the user presented scanning default.
8. When done, click [Apply] to save changes or [Undo] to remove changes and refresh the page.
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Alert Notification

In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the machine.
To Set up an Alert Notification Group At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].
4. Click the symbol to the left of [General Setup].
5. Click [Alert Notification] in the directory tree.
6. Click [E-mail Alerts].
7. Check the [Enable Group 1] box.
8. Click [Add].
9. Enter an e-mail address and click [Add].
10. Enter an e-mail address in the [Reply To: E-mail Address] box.
11. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values.
12. The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to send a test e­mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert Notification page.

To Assign Notification Alerts to a Group

1. Scroll down to the Recipient Group Preferences box. Select the Status Codes that you wish the group(s) to be notified of by checking the appropriate boxes. Click the Glossary link next to Status Codes in the Recipient Group Preferences box for further information about the Status Codes.
2. Enter the number of minutes for the [Set Jam Timer for release of status to selected groups] (0-60 minutes).
3. Select [Apply] to save your settings or [Undo] to cancel.

To Edit or Delete a Recipient Address

1. Select the address from the Group list and click [Edit].
2. To edit: make the required changes and click [Replace].
3. To delete an address from the Group list click [Delete]. The Are you sure you want to delete box appears. Click [OK].
4. When you have finished making changes select [Apply] to save or [Undo ] to cancel.
5. If prompted, enter the valid tools administrator User Name and Password. The default is [admin] and [1111].
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Billing Meter Read Alerts

Using this dialog, System Administrators can set up an e-mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant.
To Set up a Billing Meter Read Alert At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].
4. Click the symbol to the left of [General Setup].
5. Click the symbol to the left of [Alert Notification].
6. Select [E-mail Alerts] in the directory tree.
7. Check the box labeled [When Billing Meter Reads are reported] under Recipient Group Preferences.
8. Click [Add].
9. Enter an e-mail address and click [Add].
10. Enter an e-mail address in the [Reply To: E-mail Address] box.
11. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values.
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Local UI Alerts

System Administrators can set up the local UI to warn users that the scan disk is running low on memory, potentially impacting system performance and/or causing job loss.
To Set up the Local UI Alert At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Properties] tab.
3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].
4. Click the symbol to the left of [General Setup].
5. Click the symbol to the left of [Alert Notification].
6. Select [Local UI Alerts] in the directory tree.
7. Select the radio button corresponding to the warning that you wish to provide.
8. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values.
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Billing and Counters

The Billing and Counters page provides the Billing information for the machine, including number of impressions printed or copied.
At your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Status] tab.
3. Select [SMart eSolutions] in the directory tree
4. Select [Meter Assistant] to view Current Billing information.
5. Select [Usage Counters] to view the counts from the Usage Counters
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SMart eSolutions

SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions provides the ability of the device to automatically send data to Xerox to be used for billing (MeterAssistant) and toner replenishment (SuppliesAssistant).
There are three ways to register a device for SMart eSolutions:
Client Direct registration (Default) SMart eSolutions Windows Client CentreWare Web
For a full description of SMart eSolutions and to download the applications (SMart eSolutions Win dows Client or CentreWare Web), refer to www.xerox.com/smartesolutions.
Information Checklist
Ensure the device is fully functioning on the network. TCP/IP and HTTP protocols must be enabled on the device so that the device web browser can be
accessed. (Device Direct). Enable SNMP (SMart eSolutions Client and CentreWare Web). If you want to use SMart eSolutions
Windows Client or CentreWare Web, visit www.xerox.com/smartesolutions.
SMart eSolutions Information
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.
2. Click the [Status] tab.
3. Click [SMart eSolutions].
4. The device communication section indicates if your device is successf ully communicating to Xerox. If there is an error in communication, select the [settings] button to update the internet proxy settings.
5. If you select settings, you will be prompted to enter the Administrator User name and password. the default is [admin] and [1111].
6. In the Enrollment section, verify that the [Enrollment] radio button is selected.
7. In the Communications setup section, select the [setting] button if there is a communication error.
8. Enter the HTTP proxy settings and select [Apply].
Meter Assistant
Verify devices are enabled on Xerox.com Go to www.xerox.com Click on "Submit Meter Reads" Login to Xerox.com, and ensure all devices are enabled for automation. If devices aren't enabled, submit
for enablement on Xerox.com. Check back on Xerox.com after 24 hours.
Supplies Assistant
Eligible devices will automatically be enabled for Supplies Assistant once the device is registered with Xerox.
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