Xerox 701P40016 User Manual

Xerox Production Print Services

Guide to Printing Using Xerox Produ ction Print Services

701P40016 Version 3.7 March, 2003

Xerox Corporation Global Knowledge and Language Services 800 Phillips Road Building 845-17S Webster, New York 14580 USA

and information now allowed by statutory or judicial law hereinafter granted including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

Printed in the U.S.A., U.K., and France. XEROX®, XEROX Europe®, and XEROX Canada Limited®, The Document

Company, the stylized X, and all names identifying numbers used in connection with Xerox products mentioned in this publication are trademarks of XEROX CORPORATION. All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

This product includes software developed by the Apache Software Foundation (http:// www.apache.org/).” SWOP® is a registered trademark of SWOP, Inc.

Other company trademarks are also acknowledged.While the information in this Guide is correct at the time of this publication, Xerox reserves the right at any time to change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

Table of Contents

1. Introduction 1-1

Before you use this guide 1-1 About XPPS 1-1

XDS 1-2 XDS Plus 1-2 Xerox custom drivers 1-2 Third party drivers and PPDs 1-2 Web Interface 1-3 Command line client 1-3

About this guide 1-3

Contents 1-3

Conventions 1-4 Related documentation 1-5 Customer Support 1-5

2. Using XDS 2-1

Prerequisites 2-1 Accessing XDS from Windows 2-2 Accessing XDS from Macintosh OS X 2-2 Overview of the printing process 2-2

Windows printing process 2-2

Macintosh printing process 2-3

Using drag and drop to print one or more jobs 2-4 Selecting a printer type and queue 2-5 Selecting a file for printing 2-5

Customizing the printer list 2-6

Adding a printer 2-7

Setting the default printer 2-7

Modifying a print queue 2-8

GUIDE TO PRINTING USING XDS iii

TABLE OF CONTENTS

Deleting a printer 2-8 Accessing printer infor ma tion 2-9 Checking the printer connections 2-9

3. Using the XDS Plus software 3-1

Prerequisites 3-1 Accessing the XDS Plus software 3-2

Accessing XDS Plus from Windows 3-2 Accessing XDS Plus from Solaris 3-2

Accessing XDS Plus from the Internet 3-3 XDS Plus printing process 3-4 Printer and queue setup 3-5 Selecting a printer and queue 3-5

Change Printer window components 3-5

Viewing printer and queue properties 3-7

Selecting a printer and queue 3-8 Printer and queue setup 3-8 Selecting a printer and queue 3-9

Change Printer window components 3-9

Viewing printer and queue properties 3-11

Selecting a printer and queue 3-12

4. Printing a job using the DocuSP web interface 4-1

Overview of the web interface printing process 4-1 Setting up a print job 4-2

Job tickets 4-3

Specifying job ticket parameters for the current job 4-3 Selecting the queue default job ticket 4-5 Selecting the default job ticket 4-5 Modifying the default job ticket 4-6

Selecting the [Printer Default] opti on 4-6

Specifying the number of copies 4-7

Specifying a page range for printing 4-8

Specifying the main stock for the job 4-8

iv GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

Setting up stocks 4-9

Displaying the stock window 4-9 Stock window components 4-9 Selecting a stock for the job 4-11 Creating a new stock 4-11

Specifying the sides imaged 4-13 Specifying a finishing option 4-14 Specifying colla tio n 4-14 Specifying slip sh eets 4-14

Setting up advanced features 4-15

Setup options in the Image Adjustment section 4-15

Specifying an image shift 4-15 Specifying Rotation 4-17 Selecting OPI 4-17 Selecting OPI Prescan 4-17 Specifying Halftone 4-18 Specifying tone reproduction curves (TRCs) 4-18 Enabling anti-aliasing 4-18

Setting color features 4-18 Color Adjustments 4-19 Color Cast 4-20

Setting Expert Color paramete rs 4-20

Specifying source color profiles 4-21

Specifying output color parameters 4-21 Entering Job Information 4-23 Setting user preferences 4-24 Printing a document 4-25

Selecting a print queue 4-25

Selecting a file for printing 4-26

Submitting a job for printing 4-26

Checking job, printer, and queue status and messages 4-26

Viewing messages 4-28

GUIDE TO PRINTING USING XDS v

TABLE OF CONTENTS

Viewing properties 4-28

5. Xerox PPDs and PlugIns 5-1

PPDs and PlugIns using a Macintosh 5-1

Guidelines for selecting printing requirements 5-1

Selecting the printing options 5-2 Using the Xerox PlugIn 5-2 Using drag and drop to print one or more jobs 5-3

PPDs and PlugIns using Windows 5-3

Creating your document 5-4 Printing options 5-4

6. Using Command Line Client 6-1

Accessing the XDS Command Line software 6-1

Accessing XDS Command Line from Windows 6-1

Accessing XDS Command Line from Solaris and Mac OS X 6-1 XDS Command Line operating modes 6-2 Using Print command mode 6-2

Print command mode parameters 6-2

Accessing XDS Command Line Help: -help and -\? 6-2 Exiting XDS Command Line: -exit 6-3 Listing the printers: -ListP 6-3 Listing printer status: -ListP <options> 6-3 Selecting a file for printing: -f <file> 6-3 Setting the job ticket: -jt <job> 6-4 Setting the number of copies: -copies <#> 6-4 Setting the number of sides 6-4 Setting the finishing option 6-5 Setting user name 6-5 Display job status: -ListJob 6-5 Setting the printer: -p <printer> 6-7 Print queue status: -ListQ <options> 6-7

Setting the RegFileLoc 6-8

vi GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

Printing in print command mode 6-8

Command quick reference 6-9

7. The Xerox Custom PCL printer drivers 7-1

Features 7-1 Printing a document 7-2

Accessing the features and options 7-2 Starting printing 7-3

8. The Xerox Custom PostScript printer drivers 8-1

Features 8-1

Printing a document 8-2

Accessing the features and options 8-2 Starting printing 8-3

9. Job ticket options 9-1

Setting up a print job 9-1

Printer Limitations window 9-1 The Printer default option 9-2 Setting job ticket options for XDS 9-2

Accessing the Setup window 9-3

Accessing job ticket features for XDS Plus 9-3

Creating a new job ticket 9-3

Setting up a job ticket 9-4

Specifying the number of copies 9-5 Specifying the page range 9-5 Selecting the job type 9-5 Specifying the job disposition (printing or saving) 9-6 Specifying job setup parameters 9-6 Entering Job Notes 9-11 Specifying stocks for the job 9-12 Specifying stock properties 9-15 Specifying covers 9-17

GUIDE TO PRINTING USING XDS vii

TABLE OF CONTENTS

Specifying exceptio n pages 9- 20 Specifying full-colo r param eters 9-23 Setting highlight color parameters 9-27 Specifying page inser ts 9-29 Specifying chapter sta rt s 9-31

Printing a document 9-32

Selecting a print queue 9-32 Selecting a file to print 9-32

Reprinting a saved job 9 -33

Reprinting without changing the job ticket parameters 9-34 Reprinting with different job ticket parameters 9-35

Checking the status of a job 9-36

Setting the XDS print options 9-36

Setting up a printer capabilities file 9-37

File contents 9-37 Sources for the printer capabilities file for Windows 9-38 Generating a printer capabilities file on XDS Plus 9-38

Exiting the XDS software 9-39

Exiting the XDS Plus software 9-39

viii GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

GUIDE TO PRINTING USING XDS ix

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x GUIDE TO PRINTING USING XDS

1. Introduction

Using a networked workstation and the Xerox Production Print Services software, documents that have been created using a publishing application can b e printed at a supported Xerox printer.

Before you use this guide

This guide is intended for user s of the following workstations:

• PCs running Windows 95, 98, Millennium, NT 4.0, 2000, or XP

• Sun workstations running Solaris 2.6 or higher

• Macintosh OS

About XPPS

To use the XPPS software to publish documents, your workstation must be able to access the Xerox printer through a Xerox supported network.

You should be familiar with the application you will be using, with using a mouse, and with managing the dialog boxes and windows.

The Xerox Produc tion Print Servic es (XPPS) softw are, contains a variety of applications which allow users to submit jobs for printing to connected and suppo r ted Xero x printers.

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Introduction Guide to Printing Using Xerox Production Print Services

XDS

Xerox Document Submission software appl ication (XDS) is a standalone application that is used to enter job ticket information for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox supporte d networks to take advantag e of the many printing options that are offered by the supported Xerox printing systems.

NOTE: Documents need to have been printed to file as .ps, .pcl, .pdf, tiff, or ascii text.

XDS Plus

The Xerox Document Submission Plus (XDS Plus) sof tware is a standalone application that is used to enter job ticket information for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox supporte d networks to take advantag e of the many printing options that are offered by the supported Xerox printing systems. XDS Plus supports the same featur e set as XDS with the addition of printer status, Xerox Job Ticket Converter, and Xerox Document Submission Command Line.

Xerox custom drivers

The Xerox Custom printer drivers are drivers that include Xerox value added user interface controls to access the features specific to the supported Xerox printers.

Third party drivers and PPDs

You can use a third party printer driver with a Xer ox PPD file to create a document and submit it for printin g to the Xerox print er. Third party drive rs and PPDs can be loa ded and u sed in addition to any Xerox cust om drivers. Depending on the driver installed, different job ticket options will be available.

Third party drivers do no t allow access at the wor kstation to all of the supported printer features.

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Guide to Printing Using Xerox Production Print Services Introduction

Web Interface

With the web interface you use a browser to access windows that enables you to select a document file, set up a job ticket, and submit your print job to the printe, all from the internet.

Command line client

If you use the print, listjob, listq or listp command for your workflow, it is recommended that you use the new XD S Command Line client included with the XDS Plus software.

About this guide

Before you perform any procedures in this guide, become familiar with its contents and conventions.

Contents

The following list describes the contents of this guide:

• Chapter 1, “Introduction” contains an introduction to this guide.

• Chapter 2, “Using XDS,” contains the information that you need to access and understand to complete the printing process when using XDS. Information about printer and queue setup is also detail ed in this chapter.

• Chapter 3, “Using the XDS Plus software,” contains the information needed to access and use the XDS Plus software application for submitting files for print.

• Chapter 4, “Printing a Job using the DocuSP Web Interface,” contains information for using the online version of XPPS. It includes setting up a job ticket as well as steps needed to complete the printing of a job.

• Chapter 5, “Xerox PPDs and PlugIn,” contains guidelines for selecting printing requirements and using Xerox PPDs and PlugIns for both Macintosh and Windows applications.

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Introduction Guide to Printing Using Xerox Production Print Services

• Chapter 6, “Using Command Line Client,” The Xerox Document Submission Command Line software enables you to set up and submit print jobs by entering commands in a DOS or Unix window, from a PC or Sun workstation. This chapter describes the procedure and syntax for entering the print and job setup commands.

• Chapter 7, “The Xerox Custom PCL printer drivers,” contains information about printing a document using the Xerox Custom PCL printer drivers.

• Chapter 8, “The Xerox Custom PostScript printer drivers,” contains feature information and steps to print a document using the Xerox Custom PostScript print drivers.

• Chapter 9, “Job ticket settings,” contains the procedures for printing a document file using the Xerox Document Submission and Xer ox Docu m ent S ub mission Pl us software.

Conventions

This guide includes the following conventions:

• Angle brackets: Variable information that is displayed on the window or that can be entered as part of a command line is enclosed within angle bracke ts. Examples in clude "Una ble to copy <filename>;" “set –p <printer>.”

• Square bracket s: Square brac kets are use d for the follow ing: – Names of menu options that you select; for example,

[Printer Default]

– Names of buttons that you select; for examp le , [OK] and

[Cancel]

– Names of text boxes, list boxes, and fields; for example,

"the [From] text box," "the [Directories] list box," “the [Color Source] field”

• Bold: Boldface type is used for the following: – Directory paths; for exampl e, “Brow se to t he Win_nt40/

Xeroxdrv directory.” – Text that you enter; for example, "Enter purple or XDS." – Calling attention to text that is particularly important; for

example, “Select [Stop] on the user interface window. Do

not press the red stop button on the controller.”

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– Introductory wor ds or phrases t hat begin items in a list; for

example,

Guide to Printing Using Xerox Production Print Services Introduction

[Hold job]: The document is held at the printer... [Cancel job]: The document is not printed...

• Note: Notes are hints that help you perform a task or understand the text. Notes are presented in italics, in separate paragraphs. Example:

NOTE: You cannot submit a job unless the printer is connected to your workstation.

Related do cumentation

Further information on the specific Xerox printer and the print server or controller that is part of your printing system may be obtained by referring to the documentation that was delivered with the elements of the system.

Customer Support

To place a customer service call, dial t he direct TTY number f or assistance. The number in the US is 800-735-2988 .

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Introduction Guide to Printing Using Xerox Production Print Services

1-6

2. Using XDS

This chapter contains the procedures for accessing the XDS software on a Xerox printing system from yo ur computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Millennium, XP, a Sun workstation that is running Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submission (XDS) software prov ides you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

When you run the XDS software, you must make your printer and document selections from the XDS window before programming the job ticket.

NOTE: If you created your PDL file using the print to disk or print to file option, and any of the Xerox pri nter dr iver s, do not use the XDS software to submit the job. The job ticket information included with the PDL file may conflict with the job ticket information programmed in XDS. Use another submission method to print the document.

Prerequisites

You must satisfy the following prerequis i tes before you use the XDS software:

• Make sure that the Microsoft Windows, Sun Solaris, or Macintosh software is installed on y our workstation. I f the software is installed as a shared copy on your network server, contact your system administrator.

• Know how to use the tools in Windows, Solaris, or Macintosh to connect to the network disk dr ives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

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Using XDS Guide to Printing Using Xerox Production Print Services

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

Accessing XDS from Windows

Follow these steps to display the XDS software from Windows:

1. Log on to your network.

2. From your workstation Sta rt menu, sel ect [Prog rams] , [Xerox Applications], and then [XDS]. The XDS window opens.

Accessing XDS from Macintosh OS X

When you run the Xerox Document Submission Client software, you must make your printer and document selections from the Document Submission window before programming the job ticket.

To run the Xerox Document Submission Client software, doubleclick the [XDS] icon.

Overview of the printing process

The steps to print a document on a se lected printer are listed below. For the details on performing the procedure specified in each step, refer to the “Printing a d ocument” section found later in this guide.

Windows printing process

1. Open the XDS window. Refer to “Accessing the XDS software,” in the previous

section.

2. Select a print queue. Refer to “Selecting a print queue,” later in this chapter.

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3. Select a file to print. Refer to “Selecting a file to print,” later in this chapter.

Guide to Printing Using Xerox Production Print Services Using XDS

4. Set up the print job and job ticket. The following setup procedures are accessed from the Print

Setup window:

• Specifying the imaging and finishing options.

• Including the notes that contain information about the job.

• Defining the stocks to use during printing.

• Selecting any special features of the job, such as covers,

blank inserts, or exception pages.

Refer to “Setting up a print job,” later in this chapter.

5. Send the document file to the print queue. Refer to “Submitting a print job,” later in this ch apter.

NOTE: When you are performing the procedures, if you press the <Return> or th e <Enter> key, the XDS software exe cutes th e default button in any Window. You can use <Tab> to select the text boxes in every Window.

Macintosh printing process

The steps to print a document on a se lected printer are listed below. For the details on performing the procedure specified in each step, refer to the procedure explanation later in this chapter.

1. Set up a printer and select the printer icon on the desktop.

2. Launch th e Xerox Document Submission software.

NOTE: More information about ho w to use the XDS sof tware is located in the next section of this chapter.

3. On the Document Submission window, select a printer type from the Printer Type pop-up menu.

4. From the Printe r Que ue m enu , se lect [Use Default Printer]. If you want to create Xerox job tickets without printing, select [None].

5. Select a file for printing.

6. Select [Print...] to set up the print job.

7. On the job ticket dialog box that opens, specify the available parameters. De pending on your pr inter, the following parameter fields may be displayed:

• [Copies]

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Using XDS Guide to Printing Using Xerox Production Print Services

• Page range ([To] and [From])

• [Job Type]

• [Disposition]

8. Enter the job notes.

9. Define the stocks that you will use for the print job.

10.Select any special features for the job, such as covers, blank inserts, or exception pages

11. Select [OK] to send the document file to the printer.

NOTE: When you are performing the procedures, if you press the <RETURN> or <ENTER> key, the XDS software executes the task that is initiated by th e [D efa ult] b utto n i n an y dial og box.

If you press <Com mand(Apple) -Period> or <ESC>, the XDS software executes [Cancel ] wh en appl i cab le .

Using drag and drop to print one or more jobs

Y ou can select one or more jobs, then drag and drop them on the XDS icon to print.

Before dragging and dropping the job icon, highlight the designated printer icon on the desktop.

NOTE: This should be the default printer.

After the job s are dropped:

1. The printer type selection dialog box is displayed. Select the printer type on which the jobs will be printed.

2. The Job Ticket dialog box is displayed for the first job that was dropped. Program the ticket for the job, then select [OK].

If more than one job was dropped at the same time, the first job is sent to t he pr i nt er, and the job t icket dialog is displayed for the next job. The job ti cket programming that was selected for the first job is retained for the next job.

Saved job tickets may be accessed and opened for any job that has been dragged and drop pe d us in g the proce du re s that are described in this chapter. When a saved job ticket is used for a job, the programming of the saved ticket is retained for th e next job.

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A job may be cancelled prior to printing from XDS. The Job Ticket dialog box then opens for the next job in line.

Guide to Printing Using Xerox Production Print Services Using XDS

3. When all jobs that have been dropped on XDS have been submitted or c ancelled, XDS cl oses automatically.

Selecting a printer type and queue

The Printer Type pop-up menu gives you a list of the available printer types that you can use to print your document.

The Printer Queue pop -up menu deter mines whether th e job and job ticket will be submitted to the selected printer queue ([Use Default Printer]), or the job ticket will be created and save d for future use ([None]).

1. From the Printer Type pop-up menu, select the appropriate printer.

2. From the Printer Queue menu, select the desired queue.

• If you want to create and save the job ticket for later use

without printing now, select [None].

• To print to a printer that is on the desktop, select the

designated printer icon, then select [Use Default Printer].

If the Printer Type pop-up men u does not display the desired printer , select [Produ ct Configuration] from the Options pull-down menu on the workstation menu bar. In the product configuration dialog box, select the categories of products that you want to use to print documents from your workstation. Use the f ollowing selections:

• [DocuTech Servers] for DocuTech 135

• [DocuPrint] and/or [DocuSP] for DocuTech 61xx, DocuTech/ DocuPrint 65/90, and DocuPrint 2000 Series EPS printers

• [DocuPrint] for DocuPrint NPS printers

• [DocuColor] for DocuColor 20xx, 6060, iGen3

Selecting a file for printing

Follow these steps to select a file for submission to print:

1. In the Document Submission dialog box, do one of the following:

• Select [Select File].

• Select [Select File] from the File pull-down menu.

• Press <Command-F> to choose the [Select File] option. A directory d ialog box is displayed. Selecting [Show Text

Files Only] filters the directory display to show only text files.

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Using XDS Guide to Printing Using Xerox Production Print Services

2. Select the file tha t you want to print. The file must be in one o f the supported formats: PostS cript, PDF, PCL, ASCII, or TIFF, as supported by the printer.

NOTE: Ensure that file names are fairly small in length. Long file names are not displayed and a system generated name is attached to the file.

3. Select [Select] or double-click the file name or icon to open the file. The name of the document file that you selected is displayed in the Document Submission dialog box.

4. On the Document Submission dialog box, select [Print]. The Job Ticket dialog box is displayed.

Customizing the printer list

You can set up a customiz ed printer que ue list that contains those queues you us e most often . The que ues in th e list mu st be queues that are availabl e to you on the printer.

For each queue in the list, you can assign a unique name. The printer queue name that you assign may indicate the location of the printer that ser vi ces the queue, or may describe the pur pose of the queue if special purpose queues have been established by your print shop.

You may customize the queue in the following ways:

• Change the name of the printer queue

• Delete a queue from the list

• Reassign a queu e name to a different printer queue

• Set a default queue that is selected automatically when you access the XDS software

NOTE: Do not rename printers. If you need a printer renamed, it can only be done immediately after the printer is installed.

Several unconnected queues are automatically added to the printer queue list at installation. These queues are used when you are not connected to a printer.

Refer to “Preparing and saving a job ticket on your workstation,” later in this chapter, for information on using these queues.

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Guide to Printing Using Xerox Production Print Services Using XDS

Adding a printer

You can set up a customized list of printers that you use regularly. To start a printer list or add to an existing one, follow these steps:

1. Select [Connections] on the XDS window. The Printer Connections window is displayed.

2. On the Printer Connections window, select [Add New...]. The Add New Printer window is displayed.

3. On the Add New Printer window, select the appropriate network type for your environment.

Select [No connection] if this printer connection will be used only for creating or modifying job tickets. You will not be able to print to this printer connection.

4. Continue following the instr uctio ns in the Add New Printer wizard to add a new printer to t he Pri nte r Connections list.

NOTE: The network connection dialog that is displayed depends on the type of network you selected. Refer to your network documentation for furt her information.

NOTE: If a message appears informing you that the selected queue is not a Xerox print queue, contact your system administrator.

Setting th e default printer

After you create a list of customized printer queues, you may specify one of them as a default printer queue. The default queue is then selected automatically whenever you enter the XDS software.

1. On the XDS window, select [Connections]. The Printer Connections window is displayed.

2. Select the name of the printer queue in the Printer list box.

3. Select [Set Default]. The defa ult printer q ueue n ame remains selected when you enter the XDS software.

4. Select [OK] to return to the XDS window.

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Using XDS Guide to Printing Using Xerox Production Print Services

Modifying a print queue

The XDS software allows you to change a print queue name in the Connected Printers list box, or to reassign the name to another print queue.

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

2. In the Printers list box, select the print queue that will be changed, and select [Modify...].

3. Continue to follow the steps indicated by the Modify Printer wizard.

4. Check the information on the Modify Printer – Review window.

• If the information displayed is correct, select [Finish] to

complete the modification and return to the Printer Connections window.

• If the inform ation is not correct, continue selecting [Back]

5. After you have completed all printer modifications, select [OK] to return to the XDS window.

Deleting a printer

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

2. In the [Printers] list box, select the printer queue that you want to delete.

3. Select [Delete]. The Confirm This Option window is displayed.

4. Select [Yes] to delete the printer name. If you want to cancel your choice and return to the Printers

and Connections window, select [No].

until you reach the screen that you want to correct. After making your corrections, repeat the previous steps to return to this step.

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Guide to Printing Using Xerox Production Print Services Using XDS

Accessing printer information

You may access the following information about any printer in the Connected Printers list box on the Printer Connections window:

• Printer model

• Server type

• Connection type

• Server

• Virtual Printer Follow these ste ps to display the printer informat ion:

1. Select [Connections ] on the XDS wind ow. The Printers and Connections window is displayed.

2. Select the name of the printer in the [Printers] list box. The printer information is displaye d in the sections below the [Printers] list box.

3. When you are finished viewing the printer information, select [OK] or [Close] to exit the window.

Checking the printer connections

When the XDS software is accessed, the system checks all connected printers to ensure that the network connection is enabled and active.

• A network icon in front of the printer name indicates that the network connection to that printer is active.

• A circle with a slash in front of the printer name indicates that the network connection to that printer is not active or there is a problem connecting to the printer.

• No icon in front of the pr inter name indicates that the printer is unconnected and has been select ed for the custo mized printer list.

The printer connections may be checked at any time as necessary .

1. On the XDS window, select [Connections]. The Printers and Connections window is displayed.

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Using XDS Guide to Printing Using Xerox Production Print Services

2. To check one printer, select its name and select [Check Printer]. Whi l e the connection to the selected printer is being checked, a window is displayed, showin g the status of the checking process.

To check all of the printers, select [Check All]. While all of the printer connections are being checked, a window opens to show the percentage of checking that has been completed.

NOTE: If an indication of a ne twork problem is displayed, notify your System Administrator.

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Prerequisites

3. Using the XDS Plus software

This chapter contains the procedures for accessing the XDS Plus software on a Xerox pri nting system from your computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Millennium, XP , a Sun workstation that is running Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submissi on Plus (XDS Plus) softwa re provid es you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

You must satisfy the following prerequis i tes before you use the XDS Plus software:

• Know how to use the tools in Windows, Solaris, or Macintosh to connect to the network disk dr ives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

Accessing the XDS Plus software

The XDS Plus window gives you access to all job setup, printing, and job management tasks that you can perform on your Windows or Solaris or Macintosh client. You can a ccess the XDS Plus software either from files on your workstation, or over the Internet using the XDS Plus Job Submission Applet.

For the procedure for printing a document using XDS Plus, refer to “Printing a document,” later in this chapter.

NOTE: The XDS Plus Applet does not run on Internet Explorer

5.0 for Solaris. To run XDS Plus Ap plet on Sola ris, yo u must use

Netscape 6.2.1 for Solaris. NOTE: Netscape is not supported on Windows applications

Accessing XDS Plus from Windows

Follow these steps to open XDS Plus from Windows:

1. Log on to your network.

2. From your workstation Start menu, select the follo wing options in the order shown below.

a. [Programs] b. [Xerox Applications] c. [XDS Plus Tool Suite <version>] d. [XDS Plus] e. [XDS Plus]

Accessing XDS Plus from Solaris

Follow these steps to open XDS Plus from Solaris:

1. Log on to your network.

2. Using File Manager, double-click the [XDS Plus] application icon, located in the following directory:

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/<your home directory>/Xerox_Applications/ XDS_Plus_Tool_Suite_<version>/XDS_Plus/XDS_Plus

3. On the Action: Run window that opens, select [OK]. A Run window opens.

Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

4. Wait for the XDS Plus window to open. This may take several seconds.

Accessing XDS Plus from the Internet

You can open the XDS Plu s w i ndo w on yo ur W indo w s or S olar is workstation by using the XDS Plus Job Submission Applet from the Internet. The Applet opens the XDS Plus window and displays it with your Internet browser. From this XDS Plus window you perform all the same functions that are av ailable when you access them from your workstation.

You do not need to install XDS Plus on your workstation in order to access it using the Internet.

NOTE: To ensure that you are running the latest version of the XDS Plus software, you should bypass your Proxy Server, if a Proxy Server is used) when accessing XDS Plus from the Internet. See your system administrator for more information.

If the XDS Plus software has been updated, you should clear your browser cache to ensure that the latest version of the XDS Plus software is downloaded to your workstation. See your system administrator for more information.

Follow these steps to access XDS Plus from the internet:

1. Open your Internet browser (NetScape or Internet Explorer version 4 or hi gher).

2. In the address field, enter http://, followed by your printer host address.

Example:

http://12.240.36.123

The printer web page opens.

3. On the printer web page, select [Job Submission Applet].

4. If this is the first time you are accessing XDS Plus from the Internet, a window open s on wh ich yo u are aske d if yo u want to download Java 2 Runtime Environm ent. Select [Yes].

5. A message window appears, asking you to wait while XDS Plus loads a Ja va plug-in enabled browser. Wait until the XDS Plus window opens.

From the XDS Plus w indow, you can perform al l the av ailable job setup and submission functions.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

XDS Plus printing process

1. Open the XDS Plus window. Refer to “Accessing the XDS Plus software,” in the previous

section.

2. Select a print queue. Refer to “Selecting a printer and queue.”

3. On the Files tab window, perform the following: a. Select a document file to print.

Refer to “Selecting a file to print.”

b. Select a job ticket file, if you do no t intend to create a new

ticket for this job.

c. Select the job destination (print, save, or print and save).

Refer to “Selecting printing or saving.”

4. Set up the print job and jo b ticket parameters as required. Select the following tabs to access and set up th e various job

parameters:

• Job Setup

•Output

• Image Adjustment

•Color

• Special Pag es Refer to “Setting up a print job.”

5. If desired, record job notes by entering them on the Job Notes tab window.

6. Send the document file to the print queue. Refer to “Submitting a print job.”

NOTE: When you are performing the setup procedur es, you can use <Tab> to move the cursor to the next button or text box in every window. Holding down <Shift> while pressing <Tab> causes the cursor to move backward through the items on the window.

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