Xerox 701P40016 User Manual

Xerox Production Print Services

Guide to Printing Using Xerox Produ ction Print Services

701P40016 Version 3.7 March, 2003

Xerox Corporation Global Knowledge and Language Services 800 Phillips Road Building 845-17S Webster, New York 14580 USA

and information now allowed by statutory or judicial law hereinafter granted including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

Printed in the U.S.A., U.K., and France. XEROX®, XEROX Europe®, and XEROX Canada Limited®, The Document

Company, the stylized X, and all names identifying numbers used in connection with Xerox products mentioned in this publication are trademarks of XEROX CORPORATION. All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

This product includes software developed by the Apache Software Foundation (http:// www.apache.org/).” SWOP® is a registered trademark of SWOP, Inc.

Other company trademarks are also acknowledged.While the information in this Guide is correct at the time of this publication, Xerox reserves the right at any time to change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

Table of Contents

1. Introduction 1-1

Before you use this guide 1-1 About XPPS 1-1

XDS 1-2 XDS Plus 1-2 Xerox custom drivers 1-2 Third party drivers and PPDs 1-2 Web Interface 1-3 Command line client 1-3

About this guide 1-3

Contents 1-3

Conventions 1-4 Related documentation 1-5 Customer Support 1-5

2. Using XDS 2-1

Prerequisites 2-1 Accessing XDS from Windows 2-2 Accessing XDS from Macintosh OS X 2-2 Overview of the printing process 2-2

Windows printing process 2-2

Macintosh printing process 2-3

Using drag and drop to print one or more jobs 2-4 Selecting a printer type and queue 2-5 Selecting a file for printing 2-5

Customizing the printer list 2-6

Adding a printer 2-7

Setting the default printer 2-7

Modifying a print queue 2-8

GUIDE TO PRINTING USING XDS iii

TABLE OF CONTENTS

Deleting a printer 2-8 Accessing printer infor ma tion 2-9 Checking the printer connections 2-9

3. Using the XDS Plus software 3-1

Prerequisites 3-1 Accessing the XDS Plus software 3-2

Accessing XDS Plus from Windows 3-2 Accessing XDS Plus from Solaris 3-2

Accessing XDS Plus from the Internet 3-3 XDS Plus printing process 3-4 Printer and queue setup 3-5 Selecting a printer and queue 3-5

Change Printer window components 3-5

Viewing printer and queue properties 3-7

Selecting a printer and queue 3-8 Printer and queue setup 3-8 Selecting a printer and queue 3-9

Change Printer window components 3-9

Viewing printer and queue properties 3-11

Selecting a printer and queue 3-12

4. Printing a job using the DocuSP web interface 4-1

Overview of the web interface printing process 4-1 Setting up a print job 4-2

Job tickets 4-3

Specifying job ticket parameters for the current job 4-3 Selecting the queue default job ticket 4-5 Selecting the default job ticket 4-5 Modifying the default job ticket 4-6

Selecting the [Printer Default] opti on 4-6

Specifying the number of copies 4-7

Specifying a page range for printing 4-8

Specifying the main stock for the job 4-8

iv GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

Setting up stocks 4-9

Displaying the stock window 4-9 Stock window components 4-9 Selecting a stock for the job 4-11 Creating a new stock 4-11

Specifying the sides imaged 4-13 Specifying a finishing option 4-14 Specifying colla tio n 4-14 Specifying slip sh eets 4-14

Setting up advanced features 4-15

Setup options in the Image Adjustment section 4-15

Specifying an image shift 4-15 Specifying Rotation 4-17 Selecting OPI 4-17 Selecting OPI Prescan 4-17 Specifying Halftone 4-18 Specifying tone reproduction curves (TRCs) 4-18 Enabling anti-aliasing 4-18

Setting color features 4-18 Color Adjustments 4-19 Color Cast 4-20

Setting Expert Color paramete rs 4-20

Specifying source color profiles 4-21

Specifying output color parameters 4-21 Entering Job Information 4-23 Setting user preferences 4-24 Printing a document 4-25

Selecting a print queue 4-25

Selecting a file for printing 4-26

Submitting a job for printing 4-26

Checking job, printer, and queue status and messages 4-26

Viewing messages 4-28

GUIDE TO PRINTING USING XDS v

TABLE OF CONTENTS

Viewing properties 4-28

5. Xerox PPDs and PlugIns 5-1

PPDs and PlugIns using a Macintosh 5-1

Guidelines for selecting printing requirements 5-1

Selecting the printing options 5-2 Using the Xerox PlugIn 5-2 Using drag and drop to print one or more jobs 5-3

PPDs and PlugIns using Windows 5-3

Creating your document 5-4 Printing options 5-4

6. Using Command Line Client 6-1

Accessing the XDS Command Line software 6-1

Accessing XDS Command Line from Windows 6-1

Accessing XDS Command Line from Solaris and Mac OS X 6-1 XDS Command Line operating modes 6-2 Using Print command mode 6-2

Print command mode parameters 6-2

Accessing XDS Command Line Help: -help and -\? 6-2 Exiting XDS Command Line: -exit 6-3 Listing the printers: -ListP 6-3 Listing printer status: -ListP <options> 6-3 Selecting a file for printing: -f <file> 6-3 Setting the job ticket: -jt <job> 6-4 Setting the number of copies: -copies <#> 6-4 Setting the number of sides 6-4 Setting the finishing option 6-5 Setting user name 6-5 Display job status: -ListJob 6-5 Setting the printer: -p <printer> 6-7 Print queue status: -ListQ <options> 6-7

Setting the RegFileLoc 6-8

vi GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

Printing in print command mode 6-8

Command quick reference 6-9

7. The Xerox Custom PCL printer drivers 7-1

Features 7-1 Printing a document 7-2

Accessing the features and options 7-2 Starting printing 7-3

8. The Xerox Custom PostScript printer drivers 8-1

Features 8-1

Printing a document 8-2

Accessing the features and options 8-2 Starting printing 8-3

9. Job ticket options 9-1

Setting up a print job 9-1

Printer Limitations window 9-1 The Printer default option 9-2 Setting job ticket options for XDS 9-2

Accessing the Setup window 9-3

Accessing job ticket features for XDS Plus 9-3

Creating a new job ticket 9-3

Setting up a job ticket 9-4

Specifying the number of copies 9-5 Specifying the page range 9-5 Selecting the job type 9-5 Specifying the job disposition (printing or saving) 9-6 Specifying job setup parameters 9-6 Entering Job Notes 9-11 Specifying stocks for the job 9-12 Specifying stock properties 9-15 Specifying covers 9-17

GUIDE TO PRINTING USING XDS vii

TABLE OF CONTENTS

Specifying exceptio n pages 9- 20 Specifying full-colo r param eters 9-23 Setting highlight color parameters 9-27 Specifying page inser ts 9-29 Specifying chapter sta rt s 9-31

Printing a document 9-32

Selecting a print queue 9-32 Selecting a file to print 9-32

Reprinting a saved job 9 -33

Reprinting without changing the job ticket parameters 9-34 Reprinting with different job ticket parameters 9-35

Checking the status of a job 9-36

Setting the XDS print options 9-36

Setting up a printer capabilities file 9-37

File contents 9-37 Sources for the printer capabilities file for Windows 9-38 Generating a printer capabilities file on XDS Plus 9-38

Exiting the XDS software 9-39

Exiting the XDS Plus software 9-39

viii GUIDE TO PRINTING USING XDS

TABLE OF CONTENTS

GUIDE TO PRINTING USING XDS ix

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x GUIDE TO PRINTING USING XDS

1. Introduction

Using a networked workstation and the Xerox Production Print Services software, documents that have been created using a publishing application can b e printed at a supported Xerox printer.

Before you use this guide

This guide is intended for user s of the following workstations:

• PCs running Windows 95, 98, Millennium, NT 4.0, 2000, or XP

• Sun workstations running Solaris 2.6 or higher

• Macintosh OS

About XPPS

To use the XPPS software to publish documents, your workstation must be able to access the Xerox printer through a Xerox supported network.

You should be familiar with the application you will be using, with using a mouse, and with managing the dialog boxes and windows.

The Xerox Produc tion Print Servic es (XPPS) softw are, contains a variety of applications which allow users to submit jobs for printing to connected and suppo r ted Xero x printers.

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Introduction Guide to Printing Using Xerox Production Print Services

XDS

Xerox Document Submission software appl ication (XDS) is a standalone application that is used to enter job ticket information for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox supporte d networks to take advantag e of the many printing options that are offered by the supported Xerox printing systems.

NOTE: Documents need to have been printed to file as .ps, .pcl, .pdf, tiff, or ascii text.

XDS Plus

The Xerox Document Submission Plus (XDS Plus) sof tware is a standalone application that is used to enter job ticket information for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox supporte d networks to take advantag e of the many printing options that are offered by the supported Xerox printing systems. XDS Plus supports the same featur e set as XDS with the addition of printer status, Xerox Job Ticket Converter, and Xerox Document Submission Command Line.

Xerox custom drivers

The Xerox Custom printer drivers are drivers that include Xerox value added user interface controls to access the features specific to the supported Xerox printers.

Third party drivers and PPDs

You can use a third party printer driver with a Xer ox PPD file to create a document and submit it for printin g to the Xerox print er. Third party drive rs and PPDs can be loa ded and u sed in addition to any Xerox cust om drivers. Depending on the driver installed, different job ticket options will be available.

Third party drivers do no t allow access at the wor kstation to all of the supported printer features.

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Guide to Printing Using Xerox Production Print Services Introduction

Web Interface

With the web interface you use a browser to access windows that enables you to select a document file, set up a job ticket, and submit your print job to the printe, all from the internet.

Command line client

If you use the print, listjob, listq or listp command for your workflow, it is recommended that you use the new XD S Command Line client included with the XDS Plus software.

About this guide

Before you perform any procedures in this guide, become familiar with its contents and conventions.

Contents

The following list describes the contents of this guide:

• Chapter 1, “Introduction” contains an introduction to this guide.

• Chapter 2, “Using XDS,” contains the information that you need to access and understand to complete the printing process when using XDS. Information about printer and queue setup is also detail ed in this chapter.

• Chapter 3, “Using the XDS Plus software,” contains the information needed to access and use the XDS Plus software application for submitting files for print.

• Chapter 4, “Printing a Job using the DocuSP Web Interface,” contains information for using the online version of XPPS. It includes setting up a job ticket as well as steps needed to complete the printing of a job.

• Chapter 5, “Xerox PPDs and PlugIn,” contains guidelines for selecting printing requirements and using Xerox PPDs and PlugIns for both Macintosh and Windows applications.

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Introduction Guide to Printing Using Xerox Production Print Services

• Chapter 6, “Using Command Line Client,” The Xerox Document Submission Command Line software enables you to set up and submit print jobs by entering commands in a DOS or Unix window, from a PC or Sun workstation. This chapter describes the procedure and syntax for entering the print and job setup commands.

• Chapter 7, “The Xerox Custom PCL printer drivers,” contains information about printing a document using the Xerox Custom PCL printer drivers.

• Chapter 8, “The Xerox Custom PostScript printer drivers,” contains feature information and steps to print a document using the Xerox Custom PostScript print drivers.

• Chapter 9, “Job ticket settings,” contains the procedures for printing a document file using the Xerox Document Submission and Xer ox Docu m ent S ub mission Pl us software.

Conventions

This guide includes the following conventions:

• Angle brackets: Variable information that is displayed on the window or that can be entered as part of a command line is enclosed within angle bracke ts. Examples in clude "Una ble to copy <filename>;" “set –p <printer>.”

• Square bracket s: Square brac kets are use d for the follow ing: – Names of menu options that you select; for example,

[Printer Default]

– Names of buttons that you select; for examp le , [OK] and

[Cancel]

– Names of text boxes, list boxes, and fields; for example,

"the [From] text box," "the [Directories] list box," “the [Color Source] field”

• Bold: Boldface type is used for the following: – Directory paths; for exampl e, “Brow se to t he Win_nt40/

Xeroxdrv directory.” – Text that you enter; for example, "Enter purple or XDS." – Calling attention to text that is particularly important; for

example, “Select [Stop] on the user interface window. Do

not press the red stop button on the controller.”

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– Introductory wor ds or phrases t hat begin items in a list; for

example,

Guide to Printing Using Xerox Production Print Services Introduction

[Hold job]: The document is held at the printer... [Cancel job]: The document is not printed...

• Note: Notes are hints that help you perform a task or understand the text. Notes are presented in italics, in separate paragraphs. Example:

NOTE: You cannot submit a job unless the printer is connected to your workstation.

Related do cumentation

Further information on the specific Xerox printer and the print server or controller that is part of your printing system may be obtained by referring to the documentation that was delivered with the elements of the system.

Customer Support

To place a customer service call, dial t he direct TTY number f or assistance. The number in the US is 800-735-2988 .

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Introduction Guide to Printing Using Xerox Production Print Services

1-6

2. Using XDS

This chapter contains the procedures for accessing the XDS software on a Xerox printing system from yo ur computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Millennium, XP, a Sun workstation that is running Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submission (XDS) software prov ides you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

When you run the XDS software, you must make your printer and document selections from the XDS window before programming the job ticket.

NOTE: If you created your PDL file using the print to disk or print to file option, and any of the Xerox pri nter dr iver s, do not use the XDS software to submit the job. The job ticket information included with the PDL file may conflict with the job ticket information programmed in XDS. Use another submission method to print the document.

Prerequisites

You must satisfy the following prerequis i tes before you use the XDS software:

• Make sure that the Microsoft Windows, Sun Solaris, or Macintosh software is installed on y our workstation. I f the software is installed as a shared copy on your network server, contact your system administrator.

• Know how to use the tools in Windows, Solaris, or Macintosh to connect to the network disk dr ives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

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Using XDS Guide to Printing Using Xerox Production Print Services

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

Accessing XDS from Windows

Follow these steps to display the XDS software from Windows:

1. Log on to your network.

2. From your workstation Sta rt menu, sel ect [Prog rams] , [Xerox Applications], and then [XDS]. The XDS window opens.

Accessing XDS from Macintosh OS X

When you run the Xerox Document Submission Client software, you must make your printer and document selections from the Document Submission window before programming the job ticket.

To run the Xerox Document Submission Client software, doubleclick the [XDS] icon.

Overview of the printing process

The steps to print a document on a se lected printer are listed below. For the details on performing the procedure specified in each step, refer to the “Printing a d ocument” section found later in this guide.

Windows printing process

1. Open the XDS window. Refer to “Accessing the XDS software,” in the previous

section.

2. Select a print queue. Refer to “Selecting a print queue,” later in this chapter.

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3. Select a file to print. Refer to “Selecting a file to print,” later in this chapter.

Guide to Printing Using Xerox Production Print Services Using XDS

4. Set up the print job and job ticket. The following setup procedures are accessed from the Print

Setup window:

• Specifying the imaging and finishing options.

• Including the notes that contain information about the job.

• Defining the stocks to use during printing.

• Selecting any special features of the job, such as covers,

blank inserts, or exception pages.

Refer to “Setting up a print job,” later in this chapter.

5. Send the document file to the print queue. Refer to “Submitting a print job,” later in this ch apter.

NOTE: When you are performing the procedures, if you press the <Return> or th e <Enter> key, the XDS software exe cutes th e default button in any Window. You can use <Tab> to select the text boxes in every Window.

Macintosh printing process

The steps to print a document on a se lected printer are listed below. For the details on performing the procedure specified in each step, refer to the procedure explanation later in this chapter.

1. Set up a printer and select the printer icon on the desktop.

2. Launch th e Xerox Document Submission software.

NOTE: More information about ho w to use the XDS sof tware is located in the next section of this chapter.

3. On the Document Submission window, select a printer type from the Printer Type pop-up menu.

4. From the Printe r Que ue m enu , se lect [Use Default Printer]. If you want to create Xerox job tickets without printing, select [None].

5. Select a file for printing.

6. Select [Print...] to set up the print job.

7. On the job ticket dialog box that opens, specify the available parameters. De pending on your pr inter, the following parameter fields may be displayed:

• [Copies]

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Using XDS Guide to Printing Using Xerox Production Print Services

• Page range ([To] and [From])

• [Job Type]

• [Disposition]

8. Enter the job notes.

9. Define the stocks that you will use for the print job.

10.Select any special features for the job, such as covers, blank inserts, or exception pages

11. Select [OK] to send the document file to the printer.

NOTE: When you are performing the procedures, if you press the <RETURN> or <ENTER> key, the XDS software executes the task that is initiated by th e [D efa ult] b utto n i n an y dial og box.

If you press <Com mand(Apple) -Period> or <ESC>, the XDS software executes [Cancel ] wh en appl i cab le .

Using drag and drop to print one or more jobs

Y ou can select one or more jobs, then drag and drop them on the XDS icon to print.

Before dragging and dropping the job icon, highlight the designated printer icon on the desktop.

NOTE: This should be the default printer.

After the job s are dropped:

1. The printer type selection dialog box is displayed. Select the printer type on which the jobs will be printed.

2. The Job Ticket dialog box is displayed for the first job that was dropped. Program the ticket for the job, then select [OK].

If more than one job was dropped at the same time, the first job is sent to t he pr i nt er, and the job t icket dialog is displayed for the next job. The job ti cket programming that was selected for the first job is retained for the next job.

Saved job tickets may be accessed and opened for any job that has been dragged and drop pe d us in g the proce du re s that are described in this chapter. When a saved job ticket is used for a job, the programming of the saved ticket is retained for th e next job.

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A job may be cancelled prior to printing from XDS. The Job Ticket dialog box then opens for the next job in line.

Guide to Printing Using Xerox Production Print Services Using XDS

3. When all jobs that have been dropped on XDS have been submitted or c ancelled, XDS cl oses automatically.

Selecting a printer type and queue

The Printer Type pop-up menu gives you a list of the available printer types that you can use to print your document.

The Printer Queue pop -up menu deter mines whether th e job and job ticket will be submitted to the selected printer queue ([Use Default Printer]), or the job ticket will be created and save d for future use ([None]).

1. From the Printer Type pop-up menu, select the appropriate printer.

2. From the Printer Queue menu, select the desired queue.

• If you want to create and save the job ticket for later use

without printing now, select [None].

• To print to a printer that is on the desktop, select the

designated printer icon, then select [Use Default Printer].

If the Printer Type pop-up men u does not display the desired printer , select [Produ ct Configuration] from the Options pull-down menu on the workstation menu bar. In the product configuration dialog box, select the categories of products that you want to use to print documents from your workstation. Use the f ollowing selections:

• [DocuTech Servers] for DocuTech 135

• [DocuPrint] and/or [DocuSP] for DocuTech 61xx, DocuTech/ DocuPrint 65/90, and DocuPrint 2000 Series EPS printers

• [DocuPrint] for DocuPrint NPS printers

• [DocuColor] for DocuColor 20xx, 6060, iGen3

Selecting a file for printing

Follow these steps to select a file for submission to print:

1. In the Document Submission dialog box, do one of the following:

• Select [Select File].

• Select [Select File] from the File pull-down menu.

• Press <Command-F> to choose the [Select File] option. A directory d ialog box is displayed. Selecting [Show Text

Files Only] filters the directory display to show only text files.

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Using XDS Guide to Printing Using Xerox Production Print Services

2. Select the file tha t you want to print. The file must be in one o f the supported formats: PostS cript, PDF, PCL, ASCII, or TIFF, as supported by the printer.

NOTE: Ensure that file names are fairly small in length. Long file names are not displayed and a system generated name is attached to the file.

3. Select [Select] or double-click the file name or icon to open the file. The name of the document file that you selected is displayed in the Document Submission dialog box.

4. On the Document Submission dialog box, select [Print]. The Job Ticket dialog box is displayed.

Customizing the printer list

You can set up a customiz ed printer que ue list that contains those queues you us e most often . The que ues in th e list mu st be queues that are availabl e to you on the printer.

For each queue in the list, you can assign a unique name. The printer queue name that you assign may indicate the location of the printer that ser vi ces the queue, or may describe the pur pose of the queue if special purpose queues have been established by your print shop.

You may customize the queue in the following ways:

• Change the name of the printer queue

• Delete a queue from the list

• Reassign a queu e name to a different printer queue

• Set a default queue that is selected automatically when you access the XDS software

NOTE: Do not rename printers. If you need a printer renamed, it can only be done immediately after the printer is installed.

Several unconnected queues are automatically added to the printer queue list at installation. These queues are used when you are not connected to a printer.

Refer to “Preparing and saving a job ticket on your workstation,” later in this chapter, for information on using these queues.

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Guide to Printing Using Xerox Production Print Services Using XDS

Adding a printer

You can set up a customized list of printers that you use regularly. To start a printer list or add to an existing one, follow these steps:

1. Select [Connections] on the XDS window. The Printer Connections window is displayed.

2. On the Printer Connections window, select [Add New...]. The Add New Printer window is displayed.

3. On the Add New Printer window, select the appropriate network type for your environment.

Select [No connection] if this printer connection will be used only for creating or modifying job tickets. You will not be able to print to this printer connection.

4. Continue following the instr uctio ns in the Add New Printer wizard to add a new printer to t he Pri nte r Connections list.

NOTE: The network connection dialog that is displayed depends on the type of network you selected. Refer to your network documentation for furt her information.

NOTE: If a message appears informing you that the selected queue is not a Xerox print queue, contact your system administrator.

Setting th e default printer

After you create a list of customized printer queues, you may specify one of them as a default printer queue. The default queue is then selected automatically whenever you enter the XDS software.

1. On the XDS window, select [Connections]. The Printer Connections window is displayed.

2. Select the name of the printer queue in the Printer list box.

3. Select [Set Default]. The defa ult printer q ueue n ame remains selected when you enter the XDS software.

4. Select [OK] to return to the XDS window.

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Using XDS Guide to Printing Using Xerox Production Print Services

Modifying a print queue

The XDS software allows you to change a print queue name in the Connected Printers list box, or to reassign the name to another print queue.

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

2. In the Printers list box, select the print queue that will be changed, and select [Modify...].

3. Continue to follow the steps indicated by the Modify Printer wizard.

4. Check the information on the Modify Printer – Review window.

• If the information displayed is correct, select [Finish] to

complete the modification and return to the Printer Connections window.

• If the inform ation is not correct, continue selecting [Back]

5. After you have completed all printer modifications, select [OK] to return to the XDS window.

Deleting a printer

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

2. In the [Printers] list box, select the printer queue that you want to delete.

3. Select [Delete]. The Confirm This Option window is displayed.

4. Select [Yes] to delete the printer name. If you want to cancel your choice and return to the Printers

and Connections window, select [No].

until you reach the screen that you want to correct. After making your corrections, repeat the previous steps to return to this step.

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Guide to Printing Using Xerox Production Print Services Using XDS

Accessing printer information

You may access the following information about any printer in the Connected Printers list box on the Printer Connections window:

• Printer model

• Server type

• Connection type

• Server

• Virtual Printer Follow these ste ps to display the printer informat ion:

1. Select [Connections ] on the XDS wind ow. The Printers and Connections window is displayed.

2. Select the name of the printer in the [Printers] list box. The printer information is displaye d in the sections below the [Printers] list box.

3. When you are finished viewing the printer information, select [OK] or [Close] to exit the window.

Checking the printer connections

When the XDS software is accessed, the system checks all connected printers to ensure that the network connection is enabled and active.

• A network icon in front of the printer name indicates that the network connection to that printer is active.

• A circle with a slash in front of the printer name indicates that the network connection to that printer is not active or there is a problem connecting to the printer.

• No icon in front of the pr inter name indicates that the printer is unconnected and has been select ed for the custo mized printer list.

The printer connections may be checked at any time as necessary .

1. On the XDS window, select [Connections]. The Printers and Connections window is displayed.

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Using XDS Guide to Printing Using Xerox Production Print Services

2. To check one printer, select its name and select [Check Printer]. Whi l e the connection to the selected printer is being checked, a window is displayed, showin g the status of the checking process.

To check all of the printers, select [Check All]. While all of the printer connections are being checked, a window opens to show the percentage of checking that has been completed.

NOTE: If an indication of a ne twork problem is displayed, notify your System Administrator.

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Prerequisites

3. Using the XDS Plus software

This chapter contains the procedures for accessing the XDS Plus software on a Xerox pri nting system from your computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Millennium, XP , a Sun workstation that is running Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submissi on Plus (XDS Plus) softwa re provid es you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

You must satisfy the following prerequis i tes before you use the XDS Plus software:

• Know how to use the tools in Windows, Solaris, or Macintosh to connect to the network disk dr ives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

Accessing the XDS Plus software

The XDS Plus window gives you access to all job setup, printing, and job management tasks that you can perform on your Windows or Solaris or Macintosh client. You can a ccess the XDS Plus software either from files on your workstation, or over the Internet using the XDS Plus Job Submission Applet.

For the procedure for printing a document using XDS Plus, refer to “Printing a document,” later in this chapter.

NOTE: The XDS Plus Applet does not run on Internet Explorer

5.0 for Solaris. To run XDS Plus Ap plet on Sola ris, yo u must use

Netscape 6.2.1 for Solaris. NOTE: Netscape is not supported on Windows applications

Accessing XDS Plus from Windows

Follow these steps to open XDS Plus from Windows:

1. Log on to your network.

2. From your workstation Start menu, select the follo wing options in the order shown below.

a. [Programs] b. [Xerox Applications] c. [XDS Plus Tool Suite <version>] d. [XDS Plus] e. [XDS Plus]

Accessing XDS Plus from Solaris

Follow these steps to open XDS Plus from Solaris:

1. Log on to your network.

2. Using File Manager, double-click the [XDS Plus] application icon, located in the following directory:

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/<your home directory>/Xerox_Applications/ XDS_Plus_Tool_Suite_<version>/XDS_Plus/XDS_Plus

3. On the Action: Run window that opens, select [OK]. A Run window opens.

Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

4. Wait for the XDS Plus window to open. This may take several seconds.

Accessing XDS Plus from the Internet

You can open the XDS Plu s w i ndo w on yo ur W indo w s or S olar is workstation by using the XDS Plus Job Submission Applet from the Internet. The Applet opens the XDS Plus window and displays it with your Internet browser. From this XDS Plus window you perform all the same functions that are av ailable when you access them from your workstation.

You do not need to install XDS Plus on your workstation in order to access it using the Internet.

NOTE: To ensure that you are running the latest version of the XDS Plus software, you should bypass your Proxy Server, if a Proxy Server is used) when accessing XDS Plus from the Internet. See your system administrator for more information.

If the XDS Plus software has been updated, you should clear your browser cache to ensure that the latest version of the XDS Plus software is downloaded to your workstation. See your system administrator for more information.

Follow these steps to access XDS Plus from the internet:

1. Open your Internet browser (NetScape or Internet Explorer version 4 or hi gher).

2. In the address field, enter http://, followed by your printer host address.

Example:

http://12.240.36.123

The printer web page opens.

3. On the printer web page, select [Job Submission Applet].

4. If this is the first time you are accessing XDS Plus from the Internet, a window open s on wh ich yo u are aske d if yo u want to download Java 2 Runtime Environm ent. Select [Yes].

5. A message window appears, asking you to wait while XDS Plus loads a Ja va plug-in enabled browser. Wait until the XDS Plus window opens.

From the XDS Plus w indow, you can perform al l the av ailable job setup and submission functions.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

XDS Plus printing process

1. Open the XDS Plus window. Refer to “Accessing the XDS Plus software,” in the previous

section.

2. Select a print queue. Refer to “Selecting a printer and queue.”

3. On the Files tab window, perform the following: a. Select a document file to print.

Refer to “Selecting a file to print.”

b. Select a job ticket file, if you do no t intend to create a new

ticket for this job.

c. Select the job destination (print, save, or print and save).

Refer to “Selecting printing or saving.”

4. Set up the print job and jo b ticket parameters as required. Select the following tabs to access and set up th e various job

parameters:

• Job Setup

•Output

• Image Adjustment

•Color

• Special Pag es Refer to “Setting up a print job.”

5. If desired, record job notes by entering them on the Job Notes tab window.

6. Send the document file to the print queue. Refer to “Submitting a print job.”

NOTE: When you are performing the setup procedur es, you can use <Tab> to move the cursor to the next button or text box in every window. Holding down <Shift> while pressing <Tab> causes the cursor to move backward through the items on the window.

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Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

While the job is print ing, you can check t he job status by selecting the [Administration] button and view the information. Refer to “Checking job, printer, and queue statu s,” later in this chapter.

Printer and queue setup

NOTE: The printer discovery file must be set up on your workstation before setti ng up the pr int er and queue . If the p rinter discovery file was not added to your workstation during installation, select the Preferences option from the Options men u and add the printer discovery file.

Printers and their queues fo r XDS Plus printing are set up automatically when XDS Plus is installed and run. XDS Plus detects all printing systems with DocuSP controllers running DocuSP 3.X that are connected to your workstation. You record the network addresses of these printers in a file called “printer.disc,” after you install XDS Plus on your workstation.

When you select [Change Printer...] on the XDS Plus window, the names of the printers that are listed in the printer discovery file are displayed in the [Printers] section of the Change Printer window and on the Print Monitor tab.

Selecting a printer and queue

The Change Printer windo w enables you to select a prin ter and a queue for the job that you want to print, and to view the printer and queue properties .

Change Printer window components

Printers and

Queues sections

The Change Printer window contains tw o sections:

• [Printers]: The [Printers] section lists the printers that the system detects in the printer discovery file when XDS Plus is started. It also lists an Unconnected printer and a queue for supported printers . Refer to “Printer an d queue setup,” earl ier in this chapter, for further information about this fil e.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

The columns in the Printers table display the following properties:

– Name: The name th at was given to the printer when it

was installed at your site

– Type: The type or brand of prin ter, such as the Xerox

DocuColor 2060

– Jobs: The number of jobs that have been submitted to

the printer, based on the type of viewing filter that was most recently selected on the Print Monitor window. For example, if [Processing Jobs] was selected, the Jobs number would reflect only the number of jobs that are currently being processed.

• [Queues]: The [Queues] section lists the print queues that have been set up at the printer contro ll er for your sel ecte d printer. The columns in the Queues table display the following properties:

– Name: Name that was specified for t he queue at the

printer controller

Resizing the

sections

– Printer: Name of the printer that is associated with the

queue

– Accept Jobs: Indicates whether or not the queue is

currently accepting jobs

– Release Jobs: Indicates whether or not the queue is

currently set up to release jobs

– Status: What the printer is currently do ing, such as

“Printing,” “Stopped,” etc.

NOTE: You are not able to add printers or queues to these lists at the Change Printer window.

The title of each section is preceded by a number that indicates how many items are on the list that is displayed there. However, if you select an item i n o ne of t he tables, the number changes to reflect the number of that item. For example, if you select a queue from the Queues list, the number changes to the number of jobs in that queue.

The [Printers] and [Queues] sections are separated by a splitter bar. You can drag this bar up and down to increase or decrease the height of the sections relative to each other.

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Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

You can also expand eith er section to fill the work space of the Change Printer window by selecting the small, triangular buttons near the left edge of the splitter bar.

Buttons The Change Printer windo w contains the following buttons:

• [Show All Printers]: Displays in the Printers section all the printers that have been specified in the printer discovery file (printer.disc) and are currently available.

• [Show All Queues]: Displays in the [Queues] section all queues that have been created at the controller, for all printers that have been specified in the printer discovery file and are currently available.

• [Set Print Path]: Confirms your queue selection and closes the Change Printer window. This button is grayed out unless a queue is selected.

• [Refresh]: Updates and redisplays the Printers and Queues lists.

Viewing printer and queue properties

You can view information about printers and queues in the following ways:

• Select the printer or queue name on the Change Printer window.

– If you select a printer name, the [Queues] section of the

Change Printer window displays the queues that are enabled for that printer only.

– If you select a queue name, the [Printers] section of the

Change Printer window displays only the printer that contains that queue.

You can select multiple printer or queue names by holding down the <Control> or <Shift> key while selecting the items. If you select more than one printer or queue, the other window displays the queues or printers for all the items that you selected.

• Open the Properties window for the desired queue or printer by following these steps:

1. Select [Change Printer] on the XDS Plus window. The Change Printer window opens.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

2. In the [Printers] or [Queues] section on the Change Printer window, double-select the name of the printer or queue. Or, right-select on a printer or queue and select [Properties]. The read-only Properties window opens for the selected queue or printer.

3. When you are finished viewing the information, select [Close] to clo se the Properties window.

NOTE: You can also access individual printer and queue information from the Printers and Queues lists on the Print Monitor tab window, which you display by selecting [Administratio n] on the XDS Plus window.

Selecting a printer and queue

Follow these steps to select a printer and print queue for your job:

1. On the XDS Plus window, select [Change Printe r] to open the Change Printer window.

2. If the queue that you want is not displayed in the [Queues] section, select [Show All Queues].

3. In the [Queues] section, select the name of the queue to which you want to send the job.

The Printers section displays the name of the printer that is associated with the queu e that you selected.

4. Select [Set Print Path] to con firm your selectio n and close the Change Printer window.

NOTE: This can also be performed using the Printer menu and select [Change Queue].

Printer and queue setup

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NOTE: Refer to the Installation Guide for the procedure to create a printer discovery file.

Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

Selecting a printer and queue

The Change Printer windo w enables you to select a prin ter and a queue for the job that you want to print, and to view the printer and queue properties .

Change Printer window components

Printers and

Queues sections

The Change Printer window contains tw o sections:

The columns in the Printers table display the following properties:

– Name: The name th at was given to the printer when it

was installed at your site

– Type: The type or brand of prin ter, such as the Xerox

DocuColor 2060

– Jobs: The number of jobs that have been submitted to

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

– Name: Name that was specified for t he queue at the

printer controller

– Printer: Name of the printer that is associated with the

queue

– Accept Jobs: Indicates whether or not the queue is

currently accepting jobs

– Release Jobs: Indicates whether or not the queue is

currently set up to release jobs

– Status: What the printer is currently do ing, such as

“Printing,” “Stopped,” etc.

NOTE: You are not able to add printers or queues to these lists at the Change Printer window.

Resizing the

sections

The [Printers] and [Queues] sections are separated by a splitter bar. You can drag this bar up and down to increase or decrease the height of the sections relative to each other.

You can also expand eith er section to fill the work space of the Change Printer window by selecting the small, triangular buttons near the left edge of the splitter bar.

Buttons The Change Printer windo w contains the following buttons:

• [Show All Printers]: Displays in the Printers section all the printers that have been specified in the printer discovery file (printer.disc) and are currently available.

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Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

• [Set Print Path]: Confirms your queue selection and closes the Change Printer window. This button is grayed out unless a queue is selected.

• [Refresh]: Updates and redisplays the Printers and Queues lists.

Viewing printer and queue properties

You can view information about printers and queues in the following ways:

• Select the printer or queue name on the Change Printer window.

– If you select a printer name, the [Queues] section of the

Change Printer window displays the queues that are enabled for that printer only.

– If you select a queue name, the [Printers] section of the

Change Printer window displays only the printer that contains that queue.

• Open the Properties window for the desired queue or printer by following these steps:

1. Select [Change Printer] on the XDS Plus window. The Change Printer window opens.

3. When you are finished viewing the information, select [Close] to clo se the Properties window.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

Selecting a printer and queue

Follow these steps to select a printer and print queue for your job:

1. On the XDS Plus window, select [Change Printe r] to open the Change Printer window.

2. If the queue that you want is not displayed in the [Queues] section, select [Show All Queues].

3. In the [Queues] section, select the name of the queue to which you want to send the job.

The Printers section displays the name of the printer that is associated with the queu e that you selected.

4. Select [Set Print Path] to con firm your selectio n and close the Change Printer window.

NOTE: This can also be performed using the Printer menu and select [Change Queue].

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4. Printing a job using the DocuSP web interface

This chapter contains the procedures for printing using the DocuSP web interface on your workstation and submitting a document file over the web for printing on a Xerox printing system using XPPS. With the web int erface you use a browser to access windows that enable you to select a d ocument file, set up a job ticket, and submit your print job to the printer.

NOTE: The features that appear on the windows and in the list boxes vary, depending on which features are available f r om the job ticket settings you select or for the pri nt er tha t yo u ar e usi ng .

Overview of the web interface printing process

The process to print a docume nt on the printer to which you are connected over the web interface are listed below. Following each step is the nam e of th e se cti on of th i s cha pte r i n wh i ch yo u can find a detailed description of the pr ocedure.

1. Access the web interface window.

2. Select a print queue. Refer to “Selecting a print queue.”

3. Select a document file to print. Refer to “Selecting a file for printing.”

4. If desired, specify your default job ticket file if you do not intend to create a new job ticket for this jo b. Refer to “Selecting the default job ticket.”

5. Select the job disposition (print, save, or print and save). If you selected a save option, specify a save location and format. Refer to “Selecting printing or saving (disposition).”

6. Select the type of page description language (PDL) that will be used for the job. If you select an [ASCII] option, select the font and its size and the font orientation. Refer to “Selecting the PDL type.” Select the [Printer Default] check box if you want to specify the setting that is entered at the printer controller.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

7. Set up the remaining job ticket parameters in this section of the Job Submiss ion w indow as required. Refer to “Setting up a print job.”

8. Specify the job parameters in the [Image Adj ustment] section of the Job Submission window as needed. Refer to “Setting up advanced features.”

9. If desired, record job notes by entering them in the fields in the [Job Information] section. Refer to “Entering job information.”

10.Send the document file to the print queue. Refer to “Submitting a print job.”

While the job is print ing, you can check t he job status by selecting the [Administration] button. Refer to “Checking job, printer, and queue status and messages,” later in this chapter.

Setting up a print job

The web interface Jo b Submission w indow enable s you to set up your print job by creating or selecting job tickets. This window is divided into two sections:

• Printing section: This stationary section at the top of the Job

• Job parameters section: This section contains fields in

NOTE: Do not enter job names, sender names, or que ue names which total over 140 characters.

Submission window contains queue and file selections and the [Print] button.

which you can specify job parameters such as copies, PDL type, and image shift. It also contains a Job Information section in which you can record information such as the job name, sender and recipient names, and the account number.

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NOTE: A queue name, sender name, and job name must contain valid URL characters when using the DocuSP web interface for job submission, job and queue status, and listings.

Valid URL characters are:

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

“a-z” “A-Z” “0-9” “-” “_” “.” “!” “~” “*” “‘” “(“ “)”

The following sections di scuss the parameters and print instructions that you can specify from the Job Submission window.

Job tickets

A job ticket is a set of specified printing options that the system will use for a job. On the Job Submission window, you can specify a wide ran ge of parameters for the job that you are printing. The information in the job ticket accomp an ies the job to the printer and gives the printer instructions on how to print the job.

When you submit a job, you can specify its parameters by one of the following methods:

• Specify all desired parameters that are available on the Job Submission window. These settings apply to the current job only and are not saved as a job ticket file.

• Select the default job ticket that is on your workstation. You can modify and save this job ti cket from the Job Submission window if desired.

• Select the qu eu e d efa ult j o b t icke t t hat w as sp ecifi e d o n yo ur printer controller.

Specifying job ticket parameters for the current job

You can create a new ti cke t fo r a job at the time you are sendi ng the job to print, by selecting or entering options in the fields on the Job Submission window. You cannot save or restore this job ticket unless you save it as your default job ticket, replacing the existing one. Refer to “Modifying the default job ticket,” later in this chapter, for the procedure.

Follow these steps to create a job ticket for the current job:

1. Select a printer queue.

2. Enter all desired specifications in the fields on the Job Submission window. Refer to the following sections for explanations of these fie lds. U se the slider button at the right of the window to scroll to access all the available fields.

3. When you have completed sp ecifying the desired p arameters for your job, do one or both of the following.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

• Select [Print] to submit the job.

• Save the specific atio ns as your defau lt job ticke t. Ref er to

“Modifying the default job ticket,” later in this chapter.

Selecting printing or saving

In the [Print Options] field you can specify to print, save, or print and save your current job. You can also select the format in which the job will be saved. (These options are sometimes referred to as the “destination” of the print file.)

1. Select one of the following options from the Print Options pull-down menu:

• [Print]: Prints the job file but does not save it. This is the

default setting.

• [Save]: Saves the print file on the print server, including

the current job ticket, without printing the job. Note that different printers save the print job in different ways. (Refer to the “Job ticket features by printer” chapter and the specific printer documentation, for more information on how each printer saves the job.)

• [Print and Save]: Prints the job file and saves the file,

including the current job ticket. (Not all printers support the Print and Save option.)

2. If you selected [Save] or [Print and Save], in the [Save Job Repository] pull down, select the default job repository. For example:

file:///job_repository

3. If you selected [Save] or [Print and Save], in the [Save Field In] text box, enter the subdirectory within the job repository.

4. In the [File Name] text box, enter the name of the saved job. You may select the [Use Job Name] check box, located below the [File Name] text box, if you want to use the job name as the file name of the saved job.

5. If you selected [Save] or [Print and Save], select the format in which the job will be saved, from the [Save Job Format] pulldown menu. The following formats are available, Fast Reprint and Fast Reprint with Display Re solution Images.

NOTE: You are not able to reprint saved jobs using the web interface. You must use XDS or XDS Plus to reprint the jobs. However , you can select and p rint saved jobs as reg ular print jobs if you have access to the saved job.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

Selecting the type of page description language

The [PDL Type] field, located in the section of the Job Submission window, displays the type of page description language, or PDL, in which the selected document file was saved. You can specify a different PDL type for the job by following these steps:

1. From the PDL Type menu, select the page description language for your document. The options that are available depend on the selected pr inter. Refer to the “Job ticket features by printer” chapte r for information on the op tions that each printer supports.

Select the [Printer Default] check box if you want to set the PDL that was specified at the printer controller.

2. If you select one o f the Plain Text options, the fo ll o win g fi el ds are enabled in the PDL Type field:

• [Orientation]: Select the font orientation from the pull-

down menu.

• [Font Name]: Select the font from the pull-down menu.

• [Font Size]: Enter a number for the font size, or select

the arrow buttons until the desired size is displayed.

Selecting the queue default job ticket

If you want to use the default job ticket parameters that were specified at the controller for the queue that you selected, follow these steps:

1. Select the queue and the file to print.

2. Select [Restore Queue Default Ticket]. The following message is displayed:

Are you sure you want to restore the current settings to the queue’s default Job Ticket?

3. Select [OK]. The settings that ar e specified for your selected queue are displayed in the Job Submission window fields.

Selecting the default job ticket

The default job ticket, once one has been saved, is the set of job programming parameters that are displayed when you first view the Job Submission window.

When you switch to a new print queue, the currently displayed job ticket does not change.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

If you want to use the default job ticket that is stored on your workstation to print the job, follow these steps:

1. Select the queue and the file to print.

2. Select [Restore My Default T icket]. The followin g message is displayed:

Are you sure you want to restore the current settings to your default Job Ticket?

3. Select [OK]. The settings th at are specified in your defaul t job ticket are displayed in the Job Submission window fields.

Modifying the default job ticket

You can make changes to the default job ticket that is stored on your workstation and save the modified job ticket with those changes.

NOTE: You are not able to create additional job tickets from your default job ticket. You have access to only on e job ticke t fo r your workstation. Each workstation can have its own default job ticket.

Follow these steps to change parameters on your default job ticket:

1. On the Job Submission window, ensure that your default job ticket options are displayed by selecting [Restore My Default Ticket], then selecting [OK] on the confirmation message window.

2. In the parameter fields, enter or select any options that you want to change.

3. Select [Save My Default Ticket]. A confirmation window opens, displaying the following message:

Are you sure you want to save the current settings as your Default Ticket?

Selecting the [Printer Default] option

A [Printer Default] check box appears in many of the job ticket fields on the Job Submission window. This option can be used to print the job using the queue default, the queue override, or the option that was set using the PostScript setpagedevice command.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

When [Printer Default] is selected, the job is printed using the option that was set in one of the categories that are shown in priority order in the following figure.

The figure above ill ustrate s that para meters t hat are sp ecified as queue overrides at your pri nting system controller are used as defaults first. If no queue overrides have been specified, parameters on any exception pages are used, and so on.

NOTE: If the [Printer Default] check box is selected, you must deselect it if you want to select any of the other options in the same field.

For information regarding selecting a print queue, refer to “Selecting a Print Queue” found later in this chapter.

Specifying the number of copies

To select the number of copies of your document that will be printed, follow these steps:

1. On the Job Submission window , scroll un til the [Quantity] field is visible.

2. In the [Quantity] text box, either enter the number of copies, or select the arrow buttons until the desired number of copies is displayed.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

Specifying a page range for printing

To specify a range of pages that will be printed, follow th ese steps:

1. On the Job Submission window , scroll un til the [Quantity] field is visible.

2. Do one of the following:

• Select the [All] radio button if you want to pr int all the

pages in the document.

• Select the [From/To] radio button if you want to specify a

range of pages to print. The default range of pages is 1 -

99999. In the [From] field, enter the first page number that you

want to print; and in the [To] field, enter the last page number. The [All] radio button must be deselected before you can enter numbers in these fields.

NOTE: The value in the [From] field must be less than or equal to the value in the [To] field.

Specifying the mai n stock for the job

The main stock is the stock on which most of the job is printed. Follow these steps to specify a stock that will be used for all pages in the job that a re not prog rammed t o use one o f the other available stocks.

The Main Paper Stock pull-down menu contains all stocks that have been designated on the stocks window as Favorites.

Follow these steps to select the main stock for your job:

1. From the Main Pap er S tock pu ll-do wn menu , sele ct the stock on which you want to print the job . The properties o f the stock that you select are displayed in the features box below the menu.

NOTE: Unless you specifically want to print a smaller image on a larger sheet of paper, or a larger image on a smaller sheet of paper, ensure that the paper size that is specified in the application matches the paper size in the job ticket.

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2. If the desired stock does not appear on the menu, select the [Stocks...] button next to the Main Paper Stock menu to display a list of all stocks that have been enabled for your printer.

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

You can also define a stock by selecting [New] from the Main Paper Stock window.

3. Add the stock that you want to the Main Paper Stock pulldown menu by selectin g the [Favo rites] check b ox next to the name of the stock on the stock window.

If your desired type of stock does not appear on the stocks window, you may add it as a user stock.

Refer to “Setting up stocks,” in the next section, for the procedure for adding a stock.

Setting up stocks

The stock window enables you to select a stock to use for the job, or to add a new stock as the user stock. You are able select one stock for a job.

Displaying the stock window

To display the stock window from which you select stoc ks for the job, select [Stocks...] on the Job Submission window.

The stock window is displayed in the Job Submission window below the stationary printi ng sect ion.

Stock window components

This section describes the parts of the stock window.

Sections

The stock window contains the following major sections in which stocks are described:

• [Stock used in Job]: This section displays the name and properties of the pr inter or user stock that has been selected for the current job.

• [Stocks]: This section lists the printer stocks that are associated with the p rinter. Properties for these printer stocks are entered at the printer controller user interface window.

• [User Stock]: This section displays the nam e and properti es of a stock that a user defi nes. You can define only one user stock per workstation.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

Stock properties

Each section displays the following p roperties for each sto ck that it contains:

• Name: The name of the stock.

• Size: Stock size expressed in inches or millimeters, depending on what was selected on the Preferences window. (Refer to “Setting user preferences,” later in this chapter, for information on setting the unit of measure.)

• Color: The color of the stock.

• Type: The type of stock (standard, transparency, etc.)

• Drilled: Indicates whether or not the stock has drilled hol es.

• Weight: The weight of the stock in grams per square meter

)

(g/m

• Side 1: Coating or surface on side 1 of the stock (matte, glossy, satin, etc.)

• Both: Coating or surface on both sides 1 and side 2 of the stock.

Stock selection buttons

The following buttons are displayed for the user stock entry and for each printer stock entry in the [Sto cks] section.

• [Favorites] check box: When selected, this check box indicates that the stock is used frequently, and adds its name to the Main Paper Stock pull-down menu on the Job Submission window. (Refer to “Specifying the main stock for the job,” earlier in this chapter.)

• [Selected Stock] radio button: Selects the stock for the job. Selecting this button displays the stock name in the [Stock used in Job] section. It also displays the stock name in the Main Paper Stock field on the Job Submission window.

NOTE: Unless the [Favorites] check box is al so selected for this stock, it does not remain on the Main Paper Stock menu after another stock is selected, or the Job Submission window is closed.

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Additional buttons

The following buttons are displayed at the bottom of the stocks window:

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• [User Stock]: Displays the Custom window, which contains fields that enable you to define properties for a user stock. Refer to “Adding a user stock,” later in this chapter, for the procedure.

• [Apply]: Implements the changes that you have made on the stock window without closing the window.

• [OK]: Implements your changes and closes the stock window.

• [Cancel]: Closes the stock window without making any changes that you may have entered.

Selecting a stock for the job

You are able to select one stock for the current job. The web interface does not support special pages that may require additional stocks. Use the following procedure if the stock that you want to use for your job does not appear on the Main Paper Stock pull-down menu on the Job Setup window.

1. On the Job Submission window, select [Stocks...]. The stock window is displayed.

2. On the stock window, select the radio button at the left of the desired stock name. You may select a printer stock from the [Stocks] section, or the current user stock.

If you do not see the stock that you want on the stock window, you may add the stock as the user stock. Refer to “Creating a new stock,” later in th is chapter, for the procedure for creating a new custom stock.

3. If you want this stock to r em ain on the Main Paper Stock pulldown menu after the job is completed and new job parameters are ent ered, select the [Fav orites] check box next to the stock name on the stock window.

4. Select [OK] to confirm your selection and close the stock window. The stock name that you selected appears in the Main Paper Stock field on the Job Submission window.

Creating a new stock

You can create a new custom stock that beco mes the u ser stock and specify this stock for subse quent jobs. When you add a new user stock, it replaces the existing user stock; you are not able to have more than one user stock available at a time.

Follow these steps to create a new user st ock:

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

1. On the Job Submission window, select [Stocks...].

2. On the stock window, select [User Stock...]. The User Stock dialog window is displayed.

3. On the User Stock window, make specifications in the fields as desired, or select the [Printer Default] check box to specify the setting that was made at the printer controller. The following parameters are available:

• [Name]: Either select one of the printe r stock names from

the Name pull-down menu; or select [Custom], and enter a name of up to 255 characters in the text box.

• [Color]: Select a color for the stock from the pull-down

menu or select [Custom] and enter a custom color in the text box.

• [Size]: Select one of the standard paper size options or

[Custom] from t he pull-down menu. If you select [Custom], the [width] and [height] text boxes

are enabled, and you can enter a custom width and height (length) for the stock.

Default size: The default stock size for this field is determined by the unit of measur e that was specified on the Preferences window. (Refer to “Setting user preferences,” later in this chapter.)

– Metric systems: 213 mm by 279 mm (A4) – Systems using inches: 8 1/2 by 11 inch (US Letter)

• [Weight]: Either select a standard weight from the pull-

down menu; or select [Custom], and enter the gsm (grams per square meter) wei ght in the text box.

For equivalent weights in pounds, refer to Helpful Facts about Paper, which is delivered with your printing system.

• [Type]: Select a stock type from the pull-down menu.

Available stock types vary, depending on your printer. To enter a custom type, select [Custom] from the pull-down menu. Enter a custom type in the text box. If either Custom or Pre-Cut tabs is selected, an order count may be specified. The Order Count is defined by how many sheets that are in a set before a new set begins.

• Drilled: Select the [Drilled] check box if you want to

specify that the stock type that you selected has drilled holes.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• Sides Coated: Select the number of sides that are

coated from the pull-down menu. Select [Uncoated] if the stock has no special coating.

• Coating Type: Select a s urface coating from the pull -

down menu for one or both si des of the stock. Opti ons are Glossy, High Gloss, Semi Gloss, Semi, or Matte

• Uncoated Finishing: Printer Default, Smooth, Regular,

or Rough

• Grain: Printer Default, Short or Long

NOTE: If the print job is 1-sided, you may still specify different coatings for side 1 and side 2.

4. When you have finished specifying properties, select [OK] in the bottom-right corner of the Custom window to implement your changes and to close the Custom window. The new stock is displayed in the [User Stock] secti on of the stock window.

Specifying the sides imaged

To select the number of sides of the paper on which the job will be printed, follow these steps:

1. On the Job Submission window, scroll until the [Sides Imaged] field is visible.

2. From the Sides Imaged pull-down menu, select the number of sides on which you want to print. The options, depending on the capabilities of your printer, may include the following:

• [1 sided]: Prints the docu ment on o ne side o f each sh eet

(simplex).

• [2 sided]: Prints the document on both sides of each

sheet (duplex). For landscape documents, this selection prints the

document in calendar format. Both sides of the page are printed but the p ositi o n o f th e im ag e i s r e ver s ed (f ro m top to bottom) on every other page. This is also known as “head-to-toe” or “tumble” printing.

• [Head-to-toe]: Prints the document on both sides of

each sheet (duplex). This selection prints the document in head-to-toe format

for portrait oriented documents.

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Printing a job using the DocuSP web interface Guide to Printing Using Xerox Production Print Services

Specifying a finishing option

The [Finishing] field allows you to select how the job is finished. The available finishing options are dependant on the selected printer. Refer to the “Job ticket features by printer” chapter for information on the finishing options that each printer supports.

The icon at the left of the Fi nishin g men u chang es to reflect your selection.

NOTE: If custom finishing for DocuTech 61xx and DocuPrint EPS printers is supported, a pull-down menu wi ll become editable allowing you to type in custom finishing.

Specifying collation

When [Collated] is selected, the pages of each copy of the document print in numerical sequence. If collation is not specified, the system pr ints all copies of the first page, followed by all copies of the second page, and so on.

1. To specify collation, select the [Collated] check box. The icon at the left of the check box changes to reflect your selection.

Specifying slip sheets

When [Slip Sheets] is selected, blank sheets are inserted between sets of collated jobs. The default stock for the slip sheets is the main paper stock that was specified for the job, except that the color of the slip sheet stock is blue. If the main paper stock that was programmed for the job is blue, then white stock is used for the slip sheets.

NOTE: Slip sheets can only be specified for collated jobs and jobs without finishing.

1. To specify slip sheets, select the [Slip Sheets] check bo x. The icon at the left of the check box changes to reflect your selection.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

Setting up advanced features

As you scroll down t he Job Submission window, you arrive at a section called “Advanced Features.” In this section, you can specify image adjustment parameters, including color optimization parameters, and enter information about the job. The following sections describe the procedures for specifying parameters within the [Advanced Features] section of the Job Submission window.

Setup options in the Image Adjustment section

The following parameters are available in the [Image Adjustment] section of the Job Submission window. Select [Printer Defa ult] check box in any field fo r which you want to specify the settings that were entered at the printer controller.

Specifying an image shift

Image shift allows you to off set the pri nte d ima ge ver ti cal l y or horizontally from the edge of one or both sides of the sheet. Shifting the image is particularly useful for bound or drilled jobs.

NOTE: When an Image Shift op ti on is set at 0 (zero), the image is not shifted in that direction.

You can shift the image in one of the following ways for side 1, side 2, or both sides, depending on your printer capabilities, and on the selection that you made in the [Sides Imaged] field.

• x (horizontal) image shift: Shifts the image the specified amount of inches or millimeters from the left edge of the page. A positive number shifts the image to the right, and a negative number shifts the image to the left.

• y (vertical) image shift: Shifts the image a specified number of inches or millimeters from the top edge of the page. A positive number shifts the image up, and a negative number shifts the image down.

• Image shift for head-to-toe printing: For head-to -toe printing, side 1 and side 2 image shifts behave as follows:

– For side 1, a po sitive x value shifts the image to the right

and a positive y value shifts the image up.

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– For side 2, a positive x value shifts the image to the left

and a positive y value shifts the image down.

NOTE: Any shift that you set using the Image Shift option may interfere with any offset for binding that the application sets in the document file.

To shift the image on the printed page, follow these steps:

1. From the Im age Shift pull-down menu, select one of the following image shi ft opt io ns.

NOTE: These options may be available only if the Sides Imaged paramete r on t he Job Setu p tab win dow is set to one of the [2 Sided] op tions, and th e printer su pports ind ependent side 2 image shift.

• [Independent]: Independent vertical or horizontal shift

for the images on bo th side 1 and side 2.

• [Mirror X]: A horizontal-only shift that moves the images

on both sides in opposite directions. This leaves the vertical shift independent for both sides.

• [Mirror Y]: A vertical shift that moves th e images on both

sides in opposite directions. This leaves the horizontal shift independent for both sides.

• [Mirror X and Y]: A horizontal and vertical image shift

that moves the images on both sides in oppo site directions from each other. [Mirror both] is best used for two-sided jobs.

• [Mirror X, Tandem Y]: A horizontal shift that moves the

images on both sides in opposite directions from each other , a nd a vertical shift th at moves both o f the image s in the same direction.

• [Mirror Y, Tandem X]: A vertical shift that moves the

images on both sides in opposite directions from each other , and a hor izontal shift that m oves both the images in the same direction for both sides.

• [Tandem X]: A horizontal shift that moves the images on

both sides in the same direction. This leaves the vertical shift independent for both sides.

• [Tandem Y]: A vertical shift that moves the images on

both sides in the same direction. This leaves the horizontal shift independent for both sides. Tandem is best used for head-to-toe jobs.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• [Tandem X and Y]: A horizontal and vertical shift that

moves the images on both side 1 and side 2 in the same direction.

2. Set the amount of image shift in the x (horizontal) and y (vertical) directions for Side 1 and Side 2 (if required). You can enter the amount in the text boxes or select the incremental arrow buttons until the desired am ount of shift is displayed.

NOTE: The amount of image shift that you specify may be stated in inches or millimeters. The title of the Image Shift pulldown menu displays in parentheses the unit that was selected from the Preferences window. Refer to “Setting user preferences,” later in this chapter, for the procedure for setting the desired unit of measure for your system.

Specifying Rotation

The Rotation field allows you to select a rotation. The choices available depend upon the attached printer, but may include 0, 90, 180, and 270.

Selecting OPI

Open Prepress Interface (OPI) is an extension of the PostScript page-description language that enables you to design pages with low-resolution images, then replace those images with highresolution images w hen pr inting . By usi ng l ow-reso luti on im ages in page layout applications (e.g., in Adobe PageMaker or QuarkXPress), you can reduce the size of the page layout files and reduce processing time when working in the file. Select either [Substitute High Resolution Images] or [Printer Default] from this option.

Selecting OPI Prescan

This job-level programming feature allows you to specify one of three options, descri b ed belo w. The feature is only appli cabl e to jobs sent to non-streaming queues. The feature is supported only on PostScript jobs. The options available are:

• None: The controller shall neither locate high-resolution image files nor retrieve them to the input spool disk prior to decomposition

• Scan: The controller shall attempt to locate high-resolution image files and record known paths prior to decomposition.

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• Scan and Gather: The controlle r scans and also attemp ts to locate high-resolution files and retrieve them to the input spool disk prior to de composition.

• Printer Default: Default set for the system

Specifying Halftone

This feature provides the ability to specify the halftone screen that the job is to be rendered using. Select a halft one op ti on tha t most closely represents the frequency you desire.

Specifying tone reproduction curves (TRCs)

From the Tone Repr oduction Curves pull-down menu, you can select a set of four intensity transfer funct ions for cyan, magenta, yellow, and black, in order to modify the intensity of the printed colors. The menu contains a list of transfer functions that were created at the controller.

Enabling anti-aliasing

The [Anti-Aliasing] field allows you to a lleviate any aliasing problem that may occur in an image. Aliasing means inaccurate rendition of line width and position and a jagged appearance at edges. If anti-aliasing is enabled, the system uses intermediate levels of imaging intensity to improve the accuracy of line work and reduce the jagged effect.

To enable anti-aliasing, select the [Anti-Aliasing] check box.

Setting color features

The Color Features section allows you to specify co lor at trib utes for optimal print quality in your full-color job. Using these selections, you can make a variety of changes to the way colored areas in the job ar e prin ted.

You can make the following specifications in the Color Optimizations field:

• [Print As Grayscale]: Is a check box which allows you to select color or monochrome (grayscale) printing for your job.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• [Trapping]: Compensates for misregistration occurring at the printer. When color planes are not registered exactly with one another, white gaps and regions of shifted hue can appear at object boundaries. When the [Trapping] check box is selected, registration problems are masked, resulting in better color print quality. Select the appropriate w idth for trapping.

When you select Trapping, the Trapping Setup dialog box will appear . En ter the nu mber for Fast Scan pixels and Slow scan pixels, or select the Printer default. A diagram is displayed to better help you make your selection.

• [Black Overprint]: Prevents the background of a black object from being removed when being printed over color. When there is any mi sregistration, this background removal causes a band of white to be visibl e at the edges o f the black objects that are pr inte d di r ectly o nt o co l ored ar e as. Sele cti ng the [Black Overprint] check box eliminates this white space.

Color Adjustments

The following settings are available in the [Color Adjustments] section. In each section, you can select a value from the pulldown menu or enter a value in the text box.

• [Lightness]: Determines the lightness or darkness of the printed output.

– A value of -100 causes the output to appear black. – A value of 100 causes the output to appear white. – A value of 0 (zero) causes no change in the output.

NOTE: The output resulting from thes e selections may be affected by the content of the original image.

• [Contrast]: Increases or decreases the variation between light and dark areas of the output. Higher contrast values increase the light a nd d ark contrast; lower values decrease it.

– A contrast value of -100 causes the output to appear a

solid midtone gray.

– A contrast value of 100 causes the output colors to use

either full color or no color for cyan, yel low, magenta, and black, depending on the conten t of the original im age.

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Example: If a color such as a pastel is below a threshold level, it may print as no color if a contrast value of 100 is specified.

• [Saturation]: Specifies the amount of color that is used to print the output.

– A value of -100 causes the output to appear grayscale. – A value of 100 prints the output to appear in all bright

colors.

– A value of 0 (z ero) causes no change to the output.

NOTE: The output resulting from thes e selections may be affected by the content of the original image.

Color Cast

In this section you can select a color cast that will be applied to all input colors. You can adjust the following color ranges:

• Cyan – Red: -100 specifies the maximum cyan cast that i s supported by the system, and 100 specifies the maximum red cast.

• Magenta – Green: -100 specifies the maximum magenta cast that is supported by the system, and 100 specifies the maximum green cast.

• Yellow – Blue: -100 specifies the maximum yellow cast that is supported by the system, and 100 specifies the maximum blue cast.

Setting Expert Color parameters

The Expert Color Settings window allows you to make selections to enhance the color qual ity with in your d ocume nt and to specify source color profiles and output color parameters. To use the expert color fields, follow these steps:

1. On the Job Submission window, select [Expert Color] in the [Color Features] section.

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2. Make all desired cha ng es and sp ecif ic at io ns in th e fields that are described in the following sections.

3. When finished making expert color selections, scroll to the top of the Expert Color Settings window and do one of the following:

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• If you want to confirm your selections without closing the

Expert Color Settings window, select [Apply].

• Select [OK] to confirm your selections and close the

Expert Color Settings window.

• To close the window without making any changes, select

[Cancel].

The following sections describe the parameters that are available on the Expert Color Settings window.

Specifying source color profiles

The [Source Color] section of the Expert Colo r Settings window enables you to accurately identify the correct source for color in the document by sel ecting an Ima ges Profile and a Graphi cs and Text Profile for the color spaces in the following fields:

• [RGB Color Space] (red/green/blue)

• [CMYK Color Space] (cyan/magenta/yellow/black)

• [Grayscale Color Space] (monochrome) From the Images Profile and the Text and Graphics Profile pull-

down menus in the desired color space field, select one of the source profiles tha t have been loaded on to the print ing system at the controller window. If you want to use the default profile that was set at the printer controller , select the [Printer Default] check box.

Specifying output color parameters

The [Output Color] section of the Expert Color Settings window contains fields in which you can make advanced level specifications th at will modify color s in the printed output. In each of the following fields you can select an option from the pulldown menu, or select the [Printer Default] check box if you want to use the profiles that were set at the printer controller.

• [Destination Profile]: Lets you specify an International Color Consortium [ICC] color profile for the front, back, or both sides of the printed page. This profile is used by the decomposer when it converts color data to the appropriate color space for your printer.

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The pull-down menu contain a list of the desti na ti on profi l es that have been created at the controller. You may select a profile that applies to both the front of the page and the back.

• [Rendering]: Rendering allows the user to select desired rendering effe ct for all PDL objects. A renderin g intent selects a predefined method for adjusting colors during rendering (during the prin ting pro cess) so a s to achieve some particula r user requirement. This option allows you to specify a rendering intent (a predesign ed method for adjusting colors during the printi ng process) for graphics, image objects, and text objects.

Images, Text, and Graphics menus: These pull-down menus enable you to sel ect a render ing for Ima ges, Text, and Graphics.

Each of the three menus provides the following selections: – [Saturation]: Adjusts the print colors to preserve the

amount of color saturation in order to optimize the rendering of business graphics such as charts and graphs.

– [Perceptual]: Adjusts the print colors to make full use of

the range of colors that the printer supports while preserving the color relationships. This rendering optimizes photographic images, producing the most realistic appearance .

– [Relative Colormetric]: Adjusts the print colors to

account for the viewing illuminant and fo r the level of whiteness of the stock. This rendering intent is also optimized for logos and solids, but it uses additional information on hue and saturation from the source profile to select the most appropriate value within the printer color gamut.

– [Absolute Colormetric]: Adjusts the print colors to

account for the viewing illuminant only (not the media whiteness). This selection provides exact output color matches from one printer to another, and optimizes rendering of spot colo r and logos.

– [Pure]: Same as Saturation, but subdues halftone

textures in order to optimize colored text and line art.

– [Mixed Graphics]: Adjusts the print colors to optimize

the printed appearance of a variety of graphic types.

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Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

– [Automatic]: Selects allows the printer to choose the

best choice for rendering. (Selecting [Automatic] disables all other Rendering Intent options.)

• [Press Color Emulation]: Lets you specify the press standard whose col or a ppe ar an ce w ill b e em ul a ted w he n the job is printed. This feature renders the color content of a job to be as consist ent in appearance as possible with a press standard such as CMYK SWOP.

Entering Job Information

The [Job Information] section is the last section of the Job Submission window. This section enables you to enter information about the print job, such as the name of the job, the names of the individu als that are sendin g and receiving th e job, a billing account number, and so on. This information is available to the printer operator and prints on the banner sheet with the job.

You may specify the printer default for any of the optional items on this window by sel ecting the [Printer Defa ult] check box be low the item.

You may enter information in the following fields:

• [Job Name]: Enter the name of the document that you want to print up to 140 characters.

• [Account]: Enter the name of the account that will be billed for the current job.

If you use the [Account] field, you must enter a minimum of three characters. The characters that are allowed in the accounting field are strictly limited. You may use only the following characters :

– Capital letters A through Z – Numbers 0 through 9 – The following punctuation marks:

• Pound or number sign (#)

• Plus sign (+)

• Hyphen (-)

• Slash (/)

• Asterisk (*)

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•Period (.)

• The space character

NOTE: he first character in the account field may not be a space charac ter.

• [Sender Name]: The name of the user who i s submitting th e job. Initially, this field displays the name of the owner of the desktop on the workstation from which the job is being sent. If desired, you may enter a different name up to 140 characters.

• [Recipient Name]: If desired, enter the name of the individual or group that will re ceive or collect the printed job. Initially, this field displays the name of the owner of the desktop on the workstation fr om which the job is being sent.

• [Banner Message] : In this field, you may enter a message that will be printed on the banner page of the job. The message may consist of a maximum of 255 characters.

• [Special Instructions]: In this field, you may enter a job instruction that is forw ar d ed to the oper a tor at th e star t of t he job. The message may consist of a maximum of 255 characters.

Setting user preferences

The Preferences window enables you to specify options for the way in which you interact with the web interface Job Submission windows.

To set the user preferences for the web interface, follow these steps:

1. Select the [Preferences] icon, which is located in the upperright corner of both the web interface printer home page and the Job Submission window.

2. Make any desired entries, selections, or changes to the options on the Preferences window. The following options are available, depending on the printer you select:

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• [Language]: From the pull-down menu, select the

language in which the web interface user interface windows will be displayed

• [Direction]: Select [Left to Rig ht] or [Right to L eft ] f or t he

direction in which text on the windows will be read.

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

• [Character Set]: From the pull-down menu, select the

font in which al l te xt o n the web interface Job Submission windows will be presented.

• [Units]: Allows you to select the unit of m easure in which

measurements will be expressed on the web inter face Job Submission windows. Select the radio button next to [Inches] or [Metric].

• [Use document name as the job name]: Automatically

uses the document file name as the name of the job on the Job Notes window.

Select the [Require the account when submitting a job] check box if you to require the account when submitting a job.

3. [Restore Factory Default] button: Restores the defaults that were set for the printer when it was manufactured.

4. Select [OK] to save your changes and to close the Preferences window.

Printing a document

After you have set up the j ob ti cket para meter s for yo ur pri nt job, follow these procedures to print the job.

Selecting a print queue

The Queue pull-down menu, located on the stationary print section of the Jo b Submission window, contains a list of the queues that have been set up for your printer.

If you want to close the Preferences window without saving any changes, select [Cancel].

1. From the Queue menu, select the name of the queue to which you want to send the job.

2. If you want to make the selected queue the default queue, which is selected and displayed in the [Queues] field whenever the Job Submission window is opened, select the [My Default Queue] check box.

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Selecting a file for printing

To select a file for printing, follow these steps:

1. On the stationary printing section of the Job Submission window , select th e [Bro wse] bu tton tha t is loca ted at th e rig ht of the [File Name] field.

2. On the Choose file window, browse to locate the file that you want to print, and select it.

3. Select [Open]. Th e Choose fi le window closes, an d the name of the document, along with its directory path, is displayed in the [File Name] field.

Submitting a job for printing

When you have finished making all your specifications for your job and destinat ion parame ters, you are ready to submi t your job to the printer for printing or saving.

1. On the stationary printing section of the Job Submission window, select [Print].

2. If any conflicts exist among the chosen parameters, an alert dialog will be displayed.

3. While the job is being sent to the printer, you will see the Submitting Job message displayed.

4. If the job submits successfully, the “The job has been successfully submitted” message will appear in the status section.

Checking job, printer, and queue status and messages

The Status and Messages for Queues and Jobs window allows you to check the status or message of a job that has been sent to a printer, as well as a print queue or a printer. On the Status and Messages for Queues and Jobs window the following sections are available for display:

• Queues: Lists all the queues that have been set up for the printer to which your workstation is connected.

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• Jobs in Queue: <queue name>: Lists the jobs that are in the queue that have been selected for display.

You can scroll both sections to display additional job or queue names.

Guide to Printing Using Xerox Production Print Services Printing a job using the DocuSP web interface

Follow these steps to display the job and queue status information:

1. On the web interface Job Submission window, select [Administration]. The Status and Messages for Queues and Jobs window displays.

2. Select one or more viewing options. The following selections are available:

• [Show Jobs] and [Show Queues] check boxes: Select

these check boxes to display the jobs list, queues list, or both.

• Filter menu: This pull-down menu lets you select and

filter a subset of the jobs that have been submitted, to display in the Jobs in Queue section. You can select the following types of jobs to view:

– [All jobs]: All jobs that ha ve been submitte d,

including those that are completed, aborted, pending,

etc. – [All completed]: Jobs that have completed printing – [All not completed]: All jobs except those that have

been completed – [Pending]: Jobs that have been completely or

partially received, and are bein g scheduled by the

system for printing – [Held]: Jobs that have been placed on hold by the

printer operator – [Processing]: Jobs that are currently printing – [Stopped]: Jobs for which printing has been

interrupted – [Canceled]: Jobs that have been deleted from the

print queue and will not be printed – [Aborted]: Jobs that have been stopped during

printing, then deleted without completing.

• [Refresh] button: Selecting this button updates job and queue lists and statuses.

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Viewing messages

You can view messages of any job, queue, or printer that is displayed on t he Status and Mes sages for Queues and Jobs window. Messages allow you to check the current condition of a print queue or a pr inter, as well as jobs that have been sent to a printer. View messages by following these steps:

1. Select the [View] link under the [View Detailed Messages] column for the job, queue, or printer that is listed in either Queues or Jobs in Queue sections.

2. When finished viewing the properties, close the Properties window.

Viewing properties

You can vie w the properties of any job, queue, or printer that is displayed on t he Status and Mes sages for Queues and Jobs window, by following these steps:

1. Select the [View] link under the [View Properties] column for the job, queue, or pri nter that is listed in either Queues or Jobs in Queue sections.

The job properties information is dis played.

2. When finished viewing the properties, close the Properties window.

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5. Xerox PPDs and PlugIns

If the Xerox PlugIn is loaded, the AdobePS printer driver uses the PlugIn rather than the Xerox PPD files. Any job ticket settings override the PPD settings.

PPDs and PlugIns using a Macintosh

This section explains how to use the AdobeP S printer driver with Xerox PPDs and Xerox Job Ticket PlugIn to create a document and submit it to a Xerox printer for printing when using a Macintosh system.

Guidelines for selecting printing requirements

Plan how you want your document to look before you start. Set up the physical page and document attributes by selecting the appropriate features in the application layout, page setup, and other associated dial og boxes.

When satisfied with the document, use the follo wing information to prepare it for submission to the printer.

Based upon yo ur user type, consider the fol lowing before selecting the printing requir ements:

• If you are printing dir ectly to the printer from an ap plication, or submitting a file for pri nting at anot her workst ation usin g a job submission utility other than the Xerox Document Submission software, select the printing requirements in your application and in the printer dialog boxes.

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Xerox PPDs and PlugIns Guide to Printing Using Xerox Production Print Services

• If you are submitting your document to a service bu re au , an y printing requirements you select from the XDS dialog boxes are ignored. You must enter your requirements at the service bureau, using a hardcopy job request form.

Selecting the printing options

To use the followi ng proce dure to sele ct the p rinti ng op tions , you must have the AdobePS printer driver installed and set up.

1. Select [File: Print] to display the Print dialog box for your Xerox printer.

2. Select the printing options and select [Print]. If the Xerox PlugIn is not loaded, no job ticket is available.

(Refer to the Adob e driver documenta tion for more information on programming t he printing features.)

Using the Xerox PlugIn

If the Xerox PlugIn for the selected printer has been installed, select [File: Print] to display the Print dialog box for your Xerox printer.

NOTE: Where the job ticket features overlay the AdobePS driver features, only the Xerox job ticket features are displayed.

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Refer to Chapter 4, Job ticket features by printer, for more information on the specific job ticket features for your selected printer.

Guide to Printing Using Xerox Production Print Services Xerox PPDs and PlugIns

Using drag and drop to print one or more jobs

To select one or more jobs using drag and drop, follow these steps:

NOTE: This will not work on the Mac OS X because it does not have desktop printers.

1. Select the icon for the job that you want to print.

2. Drag and drop the job file icon on a desktop printer icon to print.

When a job is dragged over a printer icon, the software checks to ensure that the job has a valid format for printing.

• If the format is valid, the icon darkens and allows the job

to be dropped.

• If the job is not a valid format, the system attempts to

locate the application that created the job. If the application is found, the system starts it and

instructs you to print the document using the print dialog. If the application can not be determined, a message is displayed and the printing is cancelled.

NOTE: If the job was printed using a Xero x printer driver i n which the job ticket was programmed when the PostScript was created, the printer icon does not recognize the job as being valid PostScript and the printing fails.

The drag and drop process for the printer icons is best used with jobs created using the AdobePS driver without the Xerox PlugIn.

PPDs and PlugIns using Windows

This section explains how to use a third party printer driver with a Xerox PPD file for Windows to create a document and submit it for printing to the Xerox printer.

Since the names of menus, dialog boxes, buttons, commands, features, and options may vary from application to application, the most commonly used names are included in this section. Refer to the documentation that applies to your sp ecific application for the correct options.

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Xerox PPDs and PlugIns Guide to Printing Using Xerox Production Print Services

NOTE: Font downloading and substitution may be different between PostScript and PDF files of the same job. In ad dition, font differences may be experienced between versions of Windows.

Creating your document

The application Layout or Page Setup feature will display all the paper sizes that are available for the selected Xerox printer.

NOTE: The third party printer drivers with Xerox PPD files do not fully support all of the features available with the Xerox printers.

Printing options

The following information assumes that the third party printer driver and the appropriate Xerox PPD file have been ins talled and set up, and that the Xerox printer is selected as the default printer and has been connect ed to the appropriate port.

If you are submitting to a service bureau, or using a document submission utility, use the [File] port. For submitting directly from an application, use the local port that is currently connected to the correct network queue.

Select [Print] from the File menu to display the Print dialog box for the Xerox printer. The following table identifies the various print selections by driver and platform. Refer to the tables to make the selections for your job.

Print setup dialog selections

Table 5-1. Available selections by printer driver in print

setup dialog

Native Adobe or Microsoft PS driver for Windows 95 with Xerox PPD files

Microsoft PS driver for Windows NT 4.0 and Windows 2000 with Xerox PPD files

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Print to file Select Print to File. Select Print to File. Copies Copies set in

Properties dialog will override any setting here.

Enter the number of copies to print.

Guide to Printing Using Xerox Production Print Services Xerox PPDs and PlugIns

Table 5-1. Available selections by printer driver in print

setup dialog

Native Adobe or

Microsoft PS driver for Print setup dialog selections

Collate copies Keep selected (on). Keep selected (on).

Windows 95 with

Xerox PPD files

Microsoft PS driver for Windows NT 4.0 and Windows 2000 with Xerox PPD files

T able 5-2. Available selections by printer driver in properties

dialog

Native Adobe or Microsoft Properties dialog selections

Orientation • Landscape

Scaling 25 to 400% 1 to 1000% Output format/

PostScript output format

Collate Select to collate multiple

Duplex/Sides Imaged

Paper/Media Size Use Page Setup to set

PS driver for Windows 95

with Xerox PPD files

• Portrait

• Rotated (landscape)

PostScript (optim ize for

speed) for best results

copies.

•None

• Flip on long edge

• Flip on short edge

paper size; not all paper

sizes may be supported by

the selected printer.

Microsoft PS driver for Windows NT 4.0 with Xerox PPD files

• Landscape

• Portrait

• Rotated (landscape)

Not available

Select to collate multiple copies.

•None

• Short side

• L ong si de Not all paper size s may be

supported by the selected printer.

Copies Select the number of

copies.

Paper/Media Color

Paper/Media Type All available types

Drilled Not available Not available Paper Weight Not available Not available

All available colors

supported by the printer.

Same as the [Copies] setting in the Print dialog box

All available colors supported by the printer.

Use printer setting. All available types

supported by the printer. Use printer setting.

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Xerox PPDs and PlugIns Guide to Printing Using Xerox Production Print Services

T able 5-2. Available selections by printer driver in properties

dialog (Continued)

Native Adobe or Microsoft Properties dialog selections

Finishing All available finishing

Layout 1 up, 2 up, 4 up Not available Resolution Set to 600 dpi Set to 600 dpi Halftone For best results, use the

Special Negative image

PS driver for Windows 95

with Xerox PPD files

options are supported by

the printer except

[Custom].

printer settings

Mirror image

Microsoft PS driver for Windows NT 4.0 with Xerox PPD files

All available finishing options are supported by the printer except [Custom].

For best resu lts, use the printer settings

PostScript Options - leave settings at defaults

With head-to-toe printing, also known as “tumble duplex,” both sides of the page are printed; but the position of the image is reversed (from top to bottom) on every other page, si mil ar to th e layout of a calendar.

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6. Using Command Line Client

The Xerox Document Submission Command Line software enables you to set up and submit print jobs by entering commands in a DOS or Unix window, from a PC or Sun workstation. This chapter describes the procedure and syntax for entering the print and job setup commands.

To view more of the window or enable the scroll bars, right click on the title bar for the Command Prompt window and then select [Properties...]. Change the WIndow size to Width=100 and Height-100. Select [OK]. Apply properties to the current window only and select [OK]. Scroll bars should appear on the right of the window.

Accessing the XDS Command Line software

The XDS Command Line software is in stalled as part of t he process of installing XDS Plus. Refer to the Installation Guide for information on installing XDS Plus and all its components.

Accessing XDS Command Line from Windows

To open XDS Command Line from Windows, follow these steps:

1. Log on to your network.

2. From your workstation , open a co mmand line prompt (such as DOS) and navigate to the install directory.

The XDS Command Line DOS window opens, displaying the XDSCL> prompt. You ar e now using XDS Command Line in Multiple Command Mode and and may enter job setup and print commands on the command line at this prompt.

Accessing XDS Command Line from Solaris and Mac OS X

Follow these steps to access XDS Command Line from Solaris:

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Using Command Line Client Guide to Printing Using Xerox Production Print Services

1. Log on to your network.

2. Use the main application called Print. Type Print <argument>. Additional information about using this application is in the following section.

3. Wait for the XDSCL> prompt to appear on the window. This may take several seconds.

At the XDSCL> prompt, you are now using XDS Command Line in Multiple Command Mode and and may enter job setup and print commands on the comm and line at this prompt.

XDS Command Line operating modes

You can enter commands in the following mode:

• Print command mode: In this mode, you enter all the specifications for setting up and printing a job as a single command with multiple parameters.

Y ou can key in commands and parameters at the XDSCL prompt on the Java DOS window or the Unix Run window. The command syntax differs for each mode.

NOTE: Unix commands are case-sensitive. Be sure to enter each command exactly as it is represented in this chapter.

Using Print c ommand mode

When operating in single command mode, you provide instructions to XDS Command Line by entering one command. All printing and job setup specifications that you can enter are parameters of that one command. To access, type the following:

Print -<argument.

Print command mode parameters

You can perform the followi ng functions i n print command mod e.

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Accessing XDS Command Line Help: -help and -\?

Displays a list of param eter s an d argu me nts tha t are avai lable in single command mo de, and their functions.

Guide to Printing Using Xerox Production Print Services Using Command Line Client

Syntax –help

-\?

Exiting XDS Command Line: -exit

Exits XDS Command Line.

Syntax –exit

Listing the printers: -ListP

Displays the direc tory paths and n ames of the ava ilable pr inters. The printer name, printer status, output status, and printer type for each available printer will display.

Syntax –ListP

Listing printer status: -ListP <options>

Using -Listp along with options will display printer status information

Syntax -ListP <options>

Argument -v or -V

Displays the printer name, printer status, output status, print er type, printer network address, output type, output format, and server program for each printer.

Argument -p or -P

Displays the printer status information for the specified printer only .

Argument -server <DocuSP controller name>

Displays the printer status information for the specified DocuSP (controller) server .

Selecting a file for printing: -f <file>

Selects the document file that will be printed. This para meter is required for printing.

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Using Command Line Client Guide to Printing Using Xerox Production Print Services

Syntax –f <file>

Argument <file>

Specifies the directory path and name of the document file that will be printed.

Setting the job ticket: -jt <job>

Specifies the job ticket that will be used with the current job. This parameter is required for printing.

Syntax –jt <job>

Argument <job>

Specifies the directory p ath and name of the saved job ticke t that will be used to print the job.

Setting the number of copies: -copies <#>

Specifies the number of copies of the document that will be printed.

Syntax –copies <#>

Argument <#>

Numeral that indicates the number of copies that will be printed

Setting the number of sides

Specifies the sides selection for the printed job, 1-sided, 2sided, or head-to-toe.

Syntax -sides <sides>

Argument <sides>

Enter one of the following:

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•1-side

•2-side

• head-to-toe

Guide to Printing Using Xerox Production Print Services Using Command Line Client

Setting the finishing option

Specifies the finishing for the job.

Syntax -finishing <option>

Argument <option>

Enter one of the following:

• no-finish

• staple-top-left

• staple-bottom-left

• staple-top-right

• staple-dual-left

• staple-dual-right

•bind-left

• bind-right

• booklet-maker

Setting user name

Specifies the sender’s user name.

Syntax -user <sender>

Argument <sender>

Enter the sender’s user name as the argument.

Display job status: -ListJob

Displays the status i nformation o f jobs that ha ve been sent to th e DocuSP controller. If no options are specified, the last 40 jobs will be displayed. The information displayed will be the sender name, job name, job identifier, and status.

Syntax -ListJob

Argument -v or -V

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Displays the information in verbose mode. All job information will be displayed up to 40 jobs. The number of records displayed can be specified using the -n option. Use the -e opt ion to display the entire database.

Argument -l or -L

Displays the sender name, job name, number of copies, priority, file size, submission date and time, job identification, job status, format date and time, and forward date and time for the requested job.

Argument -s or -S <status>

Displays the print job status for t he jobs in the data base. The status values for this option are case sensitive and must be entered completely. The status values are displayed as bold te xt below:

• queued The job is queued for printing.

• processing The job is currently printing.

• completed The job has been completed. One of the following messages that will display are: Complete, CancelledByOperator, CancelledByUser, CompleteWithWarning, CompleteWithErrors, Rejected, or Aborted.

Argument -i or -I <identification number>

Displays the status of the job for the designated identification number.

Argument -server <DocuSP controller name>

Displays the status of the jobs that currectly reside at the specified controller. If the “-server” option is not used, the query will be sent to the DocuSP controllers listed in the XDSPlus printer discovery file (printer.disc).

Argument -p or -P <printer queue name>

Displays the jobs th at have been submitted to the specified print queue.

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Guide to Printing Using Xerox Production Print Services Using Command Line Client

Setting the printer: -p <printer>

Specifies and sets the printer that will be used for print jobs. This parameter is required for printing.

Syntax –p <printer>

Argument <printer>

Specifies the dir ectory p ath a nd na me o f the prin ter t o wh ich you want to send jobs. This path and name must be entered exactly the way it appears on the printer list that is generated by the – Listp command. Refer to “Listing the printers,” earlier in this chapter.

Print queue status: -ListQ <options>

Lists available queues and displays the status of each queue.

Syntax -Listq <options>

Argument -l or -L

Displays the queue name, identification number, status, priority, printer name, printer type, netw ork address, and any comments for the specified queue.

Argument -v or -V

Displays queue name, identification number, status, priority, resolution, start d ate and time , creation da te and time, number of queued jobs, que ue a ttr i but es, p ri n ter na me , pr i nte r ty pe, pr in te r network address and any comments.

Argument -server <DocuSP controller name>

Requests information for the specified DocuSP controller. If the “-server” option is not used, a query will be sent to the DocuSP controllers listed in the XDS Plus printer discovery file (printer.disc).

Argument -p or -P

Requests information for the specified printer queue only.

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Using Command Line Client Guide to Printing Using Xerox Production Print Services

Setting the RegFileLoc

For information on creating and setting up the printer discovery file, refer to the Installation Guid e. To set the Printer Registration File location, use this synatax.

Syntax RegFileLoc -<location>

Argument <location>

Specifies the location of the Printer Registration file in URL format.

Argument RegFileLoc -get

Displays the current location of the Printer Registration File.

Argument RegFileLoc -help

Displays usage help.

Printing in print command mode

Follow these ste ps to submit a print job in single command mode:

1. To set up and print a job in single command mode, you must edit and execute a batch file th at is provided for you in the folder that XDS Plus is installed in. Use one of the following options:

• For Windows use jxdsclc_sc_win32.bat

• For Solaris use jxdsclc_sc_unix The following parameters are required for printing:

• –p followed by a space, then the name of the printer to

which you are sending a job (as displayed on the print er list)

• –f followed by a space, then the name of the document

file that you want to print

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• –jt followed by the name of the saved job ticket that you

want to use with the job.

The basic syntax for a printing command is as follows:

–p <printer name> –f <f ile name> –jt <job ticket>

Guide to Printing Using Xerox Production Print Services Using Command Line Client

2. The job is submitted when you execute the batch file. The single command mode is ofte n used fo r batch oper ation.

To do this, copy and pa ste t he com mand l ine and change the parameters.

NOTE: Do not change other parts of the batch file.

You must ha ve one command li ne for each separa te command to be executed. The follo wing example displays a file with two print commands, each to a different printer.

• com.xerox.jxds.frontends.clc.application.JXDS -p/

rebar.ess.c.xerox.com/default -f ./golden.ps -jt ./ticket.xpf

• com.xerox.jxds.frontends.clc.application.JXDS -p/

rebar.ess.c.xerox.com/rebar -f ./golden.ps -jt ./ticket.xpf

Refer to “Command syntax: single command mode,” for further information on the command structure.

Refer to the “Single command mode commands,” earlier in this chapter, for a list of the available parameters for the Print command.

Command quick reference

The following tables list all the commands and param eters for each mode of the XDS Command Line application.

Table 6-1. Print command mode commands and parameters

Parameter Function Arguments Argument definition –p Set printer <printer> Name of printer –f Set file to print <file> Name of document file to print –jt Set job ticket <job> Name of job ticket file –copies Set number of copies to print <#> Number of copies (numeral)

-sides Set sides to be printed <sides> 1-side, 2-side, head-to-toe

-finishing Sets finishing for job <option> no-finish, staple-top-left, staple-bottom-left, staple-topright, staple-dual-left, stapledual-right, bind-left, bind-right, booklet-maker

-user Identifies the sender’s user

name

–exit Exit XDS Command Line

<sender> Enter the sender’s user name

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Using Command Line Client Guide to Printing Using Xerox Production Print Services

Table 6-1. Print command mode commands and parameters

Parameter Function Arguments Argument definition –help Display list of available

commands

–Listp Display list of printers -v or -V Displays printer name, status,

type, network address, output type, output format and server program

-p or -P Displays printer status of specified printer

-Listjob Displays status inform ati on f o r jobs sent to the Controller.

-server <DocuSP controller name>

-v or -V All inf ormation of all records

-l or -L Displays sender name, job

-s or -S <status>

-i or -I Displays job ID

-server <DocuSP controller name>

-p or -P <printer queue name>

Displays status of specified Controller.

(max of 40)

name, copies, priority, file size, submission date and time, job ID, jobs status, format date and time, forward date and time.

Displays job status for specified job type. Refer to information earlier in this section for complete listing.

Displays status of jobs currently at specified DocuSP Controller.

Displays jobs submitted to specified print queue.

-listq Lists available queues and the status of queues.

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-l or -L Displays queue name, ID, status, priority, resolution, start date and time, creation date and time, number of queued jobs, attributes, printer name and type, and printer network address.

-server

Displays queues available for specified controller.

Guide to Printing Using Xerox Production Print Services Using Command Line Client

Table 6-1. Print command mode commands and parameters

Parameter Function Arguments Argument definition

-RegFileLoc Printer Registration File Location

-p or -P <printer queue name>

-set <location>

-get Displays current set location of

-help Displays help usage for the

Displays information for the specified printer queue.

The location of the Printer Registration File in URL format

the Printer Registration File

syntax

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6-12

Features

7. The Xerox Custom PCL printer drivers

This chapter de scribes how you may best use the Xerox PCL printer drivers when using a Windows or Solaris based system.

The Xerox Custom PCL printer drivers are PCL drivers that include Xerox value added user interface controls to access the features specific to the supported Xerox printers.

If the driver is not installed or you wish to install an additional printer driver, refer to the Installation Guide chapter for the installation procedure.

The PCL printer driver offers the following features.

• Full printing capabilities and finishing opt i ons of the

supported printers for users who print directly from within Windows applications

• Full printing capabilities and f inishing options for those wh o

create documents and PCL PD L (page descript ion language ) files

• Sixty shades of gray for graphics printing and enhanced

graphics image quality

• Faster processing in many situations, compared to the PCL

mini-driver, especially when graphics are included in the document

• T r ue 600 dots per inch resolution fo r the printers that support

600 dpi.

• Xerox Printer Drivers can be shared from Windows 2000 or

Windows XP to oth er W indow s 2000 or W indow s XP clients. Sharing to other operating systems is not supported.

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The Xerox Custom PCL printer drivers Guide to Printing Using Xerox Production Print Services

Printing a document

This section explains how to select the options and features of the Xerox PCL printer drivers for Windows, or Solaris applications.

The procedure to get to the user interface window of the PCL driver varies for different Windows applications. The most common procedure is included in this section.

NOTE: Only open one Xerox printer dri ver user interface at a time from the Document Default in Windows NT 4.0, or Printing Preferences in WIndows 2000.

Accessing the features and options

1. From the [File] pull-do w n m enu of yo ur Wind ow s ap pli cati o n, select [Print] or [Print Setup].

2. On the Print or Print Setup windo w, specify the following options as desired.

• [Copies]: The Copies setting in the Xerox Document

Submission dialog box overrides any settings that you make here.

• [Collate Copies]: Select this option if it is available.

NOTE: Do not set th e number of copies in the application [Print] and [Print Setup] dialog boxes. Instead set this in the Xerox Document Submission window. Setting the number of copies in the Print and Print Setup dialog boxes could cause unexpected results when the job is printed.

3. Select [Printer] or [Setup].

4. Select the printer you intend to use.

5. Select [Options] or [Properties]. The Job T icket setup windo w is displayed.

NOTE: For Windows NT and Windows 2000, selecting [Options] or [Properties] provides the printer properties. To open the properties for other operating systems, select the [Xerox Settings] tab to open the Job Ticket Setup window.

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Guide to Printing Using Xerox Production Print Services The Xerox Custom PCL printer drivers

NOTE: If you are submitting a job with a defined page range and the application supports defining a page range to print, set the page range in the application rather than in the Xerox Job Ticket. Setting the page range in the application creates a smaller PDL file.

For further informa ti on re ga rding job ticket options and selections, refer to the Job Ticket Options earlier in this document.

Starting printing

After you have s elected all of the options and f eatures of th e print job, you must exi t the tab w indows a nd use your applicati on print windows to start the print process.

1. Select [OK] to exit the Setup window.

2. Select [OK] to exit the [Print Setup] windo w.

NOTE: When you are printing from WordPad, Internet Explorer

5.0, or Outlook Expr ess in Windows 2000 using the Xerox PCL drivers, copy count and collate/uncollate shuold be set in the General Tab.

3. Select [OK] in the [Print Options] window to start printing.

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8. The Xerox Custom PostScript printer drivers

This chapter describes how you may best use the Xerox Cust om PostScript printer drivers when using a Windows, Macintosh, or Solaris based system.

The Xerox Custom PostScript printer drivers include Xerox va lue added user interface controls to access the features specific to the supported Xerox printers.

If the driver is not installed or you wish to install an additional printer driver, refer to the Installation Guide for the installation procedure.

NOTE: Font downloading and substitution may be different between PostScript and PDF files of the same job. In ad dition, you may encounter font differences between versions of Windows.

Features

If you have a problem successfully installing teh PostScript drivers in Windows NT, then the tfollowing files need to manually removed before appempting to reinstall:

•XCOMCODE.DLL

• XUMPDRVR.DLL

• XPSCCKM.DLL

• XPSCCUI.DLL

These files can be found in the Windows NT printer drivers directory: c:\WINNT\SYSTEM32\SPOOL\DRIVERS\W32X86\2

The Xerox Custom PostScript printer drivers offer the following features:

• The ability to print directly from within an application using

the feature s of the Adobe p r inter driver and the supported printers

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The Xerox Custom PostScript printer drivers Guide to Printing Using Xerox Production Print Services

• Access to the printer job ticket items from within applications

• Faster processing in many situations when compared to the

Microsoft PostScript printer driver, especially when graphics are included in the document

• Improved efficient generation of PostScript files compared to

the Microsoft PostScript printer driver, and generally a smaller PostScript file size

• PostScript Leve l 1, Level 2, and Leve l 3 support. (Ref er to the

tables in the “Job Ticket features by printer,” chapter to determine which level of PostScript is supported by your printer type.)

• Access to edge-to-edge printing

• Full printing capabilities and finishing options for users who

submit documents as PostScript PDL files

Printing a document

This section explains how to select the options and features of the Xerox Custom PostScript printer driver for applications.

The procedure to access the user interface windows of the PostScript driver varies for different software applications. The most common proced ure is included in this section.

Accessing the features and options

1. Select [Print] or [Print Se tup] from the File pull- down m enu of your Windows application. The [Print Setup] window opens.

2. Specify the following parameters as desired:

• [Copies]: The Copies setting in the Xerox Document

Submission dialog box overrides any settings that you make here.

• [Collate Copies]: Select this option if it is available.

NOTE: Do not set th e number of copies in the application [Print] and [Print Setup] dialog boxes. Instead, set this number in the Xerox Document Submission window. Setting the copies in the [Print] and [Print Setup] dialog boxes could cause unexpected results when the job is printed.

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3. Select [Printer] or [Setup].

4. Select the printer you intend to use.

Guide to Printing Using Xerox Production Print Services The Xerox Custom PostScript printer drivers

5. Select [Options] or [Properties]. The Job T icket setup windo w is displayed.

For further informa ti on re ga rding job ticket options and selections, refer to the Job Ticket options section later in this document.

Starting printing

After you have s elected all of the options and f eatures of th e print job, you must exit the Job Ticket setup window and use your application print windows to start the print process.

1. Select [OK] to exit the Setup window.

2. Select [OK] to exit the [Print Setup] windo w.

3. Select [OK] or [Print] in the [Print Options] wind ow to start the printing process.

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9. Job ticket options

This chapter contains the procedures for printing a document using the XDS and XDS Plus software on a Xerox printing system from your computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Millennium, XP, or a Sun workstation that is running Solaris 2.6 or 2.8. From a Macintosh OS 8. 6, 9.x, or OS in Classic Mode when running XDS. When running XDS Plus, a Macintosh using OS X Native mode must be used. The Xerox Document Submission (XDS), the Xerox Document Submission Plus (XDS Plus) software, the Xerox Custom drivers, and the DocuSP Web Client provide you with windows you u se to select a document file, to set up the j ob ticket, and to submit your print job to the printer.

Setting up a print job

To set up a print job, you specify parameters that define the appearance and destination of the printed output.

The Setup window enable s you to specify the pa ramete rs for the job that you are printing. On the Setup window, job setup specification tasks may be accessed from icon buttons on the icon bar, the pull-down menus on the menu bar, and the job ticket fields that compose the rest of the window.

Printer Limitations window

If the current job ticket con tains parameters that are not availabl e on the selected printer, the Printer Limitations window will appear. On this window you can assign defaults to the indicated areas, or cancel the operation. Select [Assign Defaults] to make changes to the current job ticket, or select [Cancel the Operation] to cancel. If you cancel, you return to the startup XDS window and can select a di ffe r ent printer, or select a new job ticket.

NOTE: Printer Limitations is not available on Macintosh systems.

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Job ticket options Guide to Printing Using Xerox Production Print Services

The Printer default option

A Printer default selection appears in many of the job ticket fields. This option can be used to print the job using the queue default, the queue override, or the option that was set using the PostScript setpagedevice command.

When [Printer default] is selected, the job is printed using the option that was set in one of the categories that are shown in priority order in the following figure.

The figure above illustrates that parameters sp ecified as queue overrides at your printing system controller are used as defaults first. If no queue overrides have been specified, parameters on any exception pages are used, and so on.

Setting job ticket options for XDS

A job ticket specifies a set of printing options that the syst em will use for a job. Every time you print a job, you must specify or create a job ticket for it. The inform ation in this job ticket accompanies th e job to the printe r, and gives the printer instructions on how to print it.

You select or enter parameters for the job ticket in the fields on the Setup window. You can apply this set of specifications to your current print job only, or you can save them as a job ticket file and retrieve the file for use with other jobs.

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Guide to Printing Using Xerox Production Print Services Job ticket options

NOTE: The features that appear in the job ticket fields and list boxes on the S etup window vary depending on which features are available from the job ticket settings that you select or are supported by the printer that you are using. Refer to the Job ticket features guide to determine which features are supported by the printer that you selected.

Accessing the Setup window

To open the Setup window in order to specify job ticket parameters, select [Setup...] on the XDS window.

NOTE: The Printer Setup window is not available on Macinto sh systems.

Accessing job ticket features for XDS Plus

You can specify a wide range of parameters for the job that you are printing. On the XDS Plus window, the [Job Settings] ico n gives you access to tab windows on which you make specifications for the job that you are printing. This set of parameter specifications for a job is called a “job ticket.”

A job ticket specifies the set of printing options that the system will use for a job. Every time you print a job, you must specify or create a job ticket for it. The inform ation in this job ticket accompanies the job to the printer and gives the printer instructions on how to print the job.

You can apply this set of specifications to your current print job only, or you can save them as a job ticket (.xpf) file and retrieve the file later for use with other jobs.

Creating a new job ticket

You can create a new ti cke t fo r a job at the time you are sendi ng the job to print, or you can create a job ticket when you ar e not currently printing and save it on your workstation d isk to use with a job that you pr int later.

Follow these steps to create a job ticket:

1. Select a printer queue. Refer to “Selecting a print queue,” earlier in this chapter, for the procedure.

2. Select the [Job Settings] icon. The Files tab window is displayed, along with a set of othe r tabs that gi ve you access to other job parameters that you may specify.

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Job ticket options Guide to Printing Using Xerox Production Print Services

3. If you want to use an existing job ticket as the base for your new one, select the [Open] button to the right of the [Job Ticket] field, and br owse to select the job ticke t th at you wan t to use.

4. Enter the rest of the job information on the Files window. Refer to “Printing a job,” later in this chapter.

5. Select the other tabs as desired, to display additional windows and to specify other parameters for your job. The following tab windows may be available for you to specify parameters, depending on the printer that you select.

NOTE: Different tabs may be displayed, depending on your printer configuratio n.

• Job Setup tab window

• Output tab wi ndow

• Image Adjustment tab window

• Color tab windo w

• Special Pages tab window NOTE: The features that appear on the tab windows vary

depending on which feat ures are availa ble from the j ob ticket settings you select or for the printer you are using. Refer to the Job ticket features gu id e to det er min e whi ch fe atures are supported by the printer that you selected.

6. When you have completed sp ecifying the desired p arameters for your job, do one of the following:

• Save the job ticket. Refer to “Saving a job ticket,” later in

this chapter.

• Print the j o b fo r w hic h you cr eat ed thi s jo b ti cket. Your job

ticket specifications are transmitted with the job data.

Refer to “Managing job tickets,” later in this chapter, for information on saving and retrieving the job ti cket files.

Setting up a job ticket

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A job ticket indicates which printing options you want to use to print your document. Use the Job Ticket dialog box to set up a job ticket for the document that you want to print.

Guide to Printing Using Xerox Production Print Services Job ticket options

The features that app ea r on the windows and the list boxes vary depending on which features are available from the job ticket settings you select or for the printer you are using as well as the platform being used. Settings differ per platform (Windows, Macintosh, Solaris). Refer to the “Job ticket features by printer” guide to determine which features are supported by your printer.

The following sect ions describe the job parameters th at are displayed on the Job Ticket dialog box.

When making specifications in the job ticket dialog boxes, you may use the <Tab> key or the mouse to move between text boxes.

Specifying the number of copies

To select the number of copies of your document, perform the following:

1. Select the [Copies] text box.

2. Enter the number of copies that you want to print.

Specifying the page range

To specify a range of pages that will be printed, follow th ese steps:

1. In the [From] text box, enter the number of the first page that you want to print.

2. In the [To] text box, enter the number of the last page that you want to print. This number must be larger than the number that you entered in the [From] text box.

To print all the pages of your document, select [All].

Selecting the job type

If your selected printer supp orts th is featu re, two o ptions ma y be displayed in the [Job Type] field. Select one of the foll owing:

• [Standard]: Prints the job images sequentially on single sheets of paper.

• [Signature]: Prints two images, side by side, on a single sheet of paper. [Signature] is useful for booklet or tabloid jobs. Make sure that, when you create your document for a signature job, the page images are half the size of the paper stock that you plan to use.

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Job ticket options Guide to Printing Using Xerox Production Print Services

Specifying the job disposition (printing or saving)

The Disposition menu enables you to print, save, or print and save your job, depending on your printer capabilities. To specify the job disposition (sometimes called “destination”) follow these steps:

1. Select one of the following options from the Disposition menu:

• [Print]: Prints the job file and does not save it. This is the

default setting.

• [Save on Server]: Saves the pr int file, including the

current job ticket, on the pr int server but doe s not print the job.

• [Print and Save on Server ]: Prints the job file and saves

the file, including the job ticket.

Note that different printers save the print job in different ways. Refer to the “Job ticket features guide” and your printer documentation for more information on how each printer saves the job.

2. If you selected [Save on Server] or [Print and Save on Server], a dialog box opens, requesting a save location for your job. Enter the path to the directory in which you want to save your job, then select [OK].

NOTE: The above procedure may include additional steps if you are using a DocuColor printer.

The file is not created until after it has been processed by the print server or contro ller . If the print job i s placed in a hold qu eue, the print job is not processed and the file is not created until the job is released to the printer.

Specifying job setup parameters

The Job Setup dialog box enables you to set job parameters such as image editing, finishing, collation, and image shift. To specify the Job Setup parameters, follow these steps:

1. In the Job Ticket dialog box, select the [Job Setup] icon.

2. In the Job Setup dialog box, make your desired specifications in the available fields.

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3. When the job setup programming is complete, select [OK] to save the parameters that you specified and return to the Job Ticket dial og box.

Guide to Printing Using Xerox Production Print Services Job ticket options

The following sections describe the options that may be available on the Job Ticket dialog box, depending on your printer.

Selecting the document type

The “document type” is the page description language (PDL) format for the document. To specify the document type, do the following:

1. From the Document Type pop-up menu, select one of the following available PDL options: [PostScript], [PDF], [ASCII Text], [TIFF], or [PCL].

2. If you select [ASCII Text], the dialog box displays additional options that you must specify.

a. Select the font from the ASCII Font menu. b. Enter the point si ze of th e sele cted fo nt in the [AS CII Font

Size] text box.

c. Select the font orientation from the ASCII Orientation

menu.

3. Select [Options...] to make additional selections for ASCII and OPI selections.

Specifying the sides imaged

The Sides Imaged pop-up menu lets you spec ify whether the document is printed on one or both sides of the paper. The following optio ns are av ai lable:

• [Printer Default]

• [1-Sided]: Prints the document on on e side of each sheet.

• [2-Sided]: Prints the document on both sides of each sheet.

• [Head-To-Toe]: Prints the document in calendar format. Both sides of the page are printed, but the images on the front and back of each page are oriented in the opposite direction. Head-to-toe is also known as “tumble printing.”

Selecting a finishing option

Select a finishing optio n in the finishing di alog box. The Finish ing option allows you to select a finishing option for the printed document. The finishin g options that are avai lable depend on the selected printer. Refer to the “Job ticket features guide” for information on the finishing options that each printer supports.

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Job ticket options Guide to Printing Using Xerox Production Print Services

Custom finishing is available for some of the Xerox printers. For availability, refer to the guide titled, Job ticket features guide.” If your connected printer supports a printer capability file, a pop up button is available. When selected, the available custom finishing devices will display.

NOTE: When you are using a Macintosh system, turn on the Help Balloons option by selecting Help for additional descriptive help when selecting finishing features.

Specifying collation

The Collation option det er m in es the seq uen ce in whic h the finished prints are stacked in the output tray.

• [Printer Default]

• [Collated]: Prints the pages of a document in numeric al sequence.

• [Uncollated]: Prints the requested number of copies of the first specified page of a document before printing the next page.

Specifying the image rotation

From the Rotation pop-up menu, select [90], [180], or [270] degrees if you want to rotate the page image on the printed sheet.

Specifying an image shift

The options in the [Image Shift] field allow you to offset the printed image from the vertical or horizontal edge s of the sheet. Shifting the image is particularly useful for finished jobs that require drilled st ock and for preprin ted forms.

To shift the printed image for your job, follow these steps:

1. Select the image shift options button to display the Image Shift dialog box.

2. On the Image Shif t dial og b ox, use the arrow but tons to ente r the amount of shift in the desir ed directi on for side 1 and side 2 as required.

NOTE: When the Image Shift option is set at 0 (zero), the image is not shifted.

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• [Horizontal image shift]: Moves the image horizontally

on the portrait or landscape page. The right arrow shifts the image towards the right edge of the page and the left arrow shifts the image towards t he left edge of the page.

Xerox 701P40016 User Manual

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Frequently Asked Questions

User Manual