Xerox 701P39116 User Manual
Web Printer Manager Tool User
Guide (for firmware version 9.0)
701P39116 January, 2003
Trademark Acknowledgments
XEROX®, Synergix Color Print System X2 TECH with RACER™, Synergix Print
System 8855, Synergix Print System 8850, Synergix Print System 8825,
Synergix Print System 8830, Synergix Print System 510dp, Synergix Print
System 710p, Synergix Scan System, the digital box icon, AccXES, and the
acronym XES are trademarks of XEROX Corporation.
Windows® 2000, Windows NT®, Windows® 95, and Windows® 98 are registered
trademarks of Microsoft Corporation.
Internet Explorer is a copyright protected program of Microsoft Corporation.
Netscape
PostScript is a trademark of adobe Systems Incorporated.
®
is a registered trademark of Netscape Communications Corporation.
Page 2 Web Print Manager Tool User Guide
Table of Contents
Trademark Acknowledgments...............................................................................2
Table of Contents..................................................................................................3
Web Printer Manager Tool Requirements.............................................................6
Web PMT Overview..............................................................................................7
Security..............................................................................................................7
Main Menu .........................................................................................................7
SESSION SETUP...........................................................................................7
PRINTER DEFAULTS.....................................................................................7
ACCOUNTING................................................................................................8
HELP...............................................................................................................8
ABOUT ............................................................................................................8
Quick Start ..........................................................................................................10
Starting the Web PMT......................................................................................10
Job Queue and Media Status...........................................................................11
Viewing the Printer Configuration and Printing a Test Print .............................11
Entering the Printer Password..........................................................................12
Printer Language..............................................................................................12
Install Help Files...............................................................................................12
Uploading a File...............................................................................................13
Canceling a Print Job.......................................................................................13
Set Display Units Page ....................................................................................14
Setting the Accounting Mode...........................................................................14
Adding a Label.................................................................................................15
Uploading a Stamp to the Printer.....................................................................15
Mismatch Queue..............................................................................................15
Media Mismatch Mode.....................................................................................15
Selecting Color Parameters.............................................................................16
Media Page...................................................................................................16
Rendering Page............................................................................................16
SCANNING YOUR IMAGES/DOCUMENTS.................................................16
Web Print Manager Tool User Guide Page 3
Printer Resident GL/2 Fonts.............................................................................17
Paper and Roll Sizes........................................................................................17
Controller Supported File Formats...................................................................17
Other Features..............................................................................................17
Main Page and Printer Job Queue......................................................................18
Main Menu ....................................................................................................18
Printer Status ................................................................................................18
Job Queue List..............................................................................................18
Selected Print Job Page...................................................................................19
Test Print Page ...................................................................................................20
Session Setup (Password) Page.........................................................................21
Utilities Menu.......................................................................................................22
Configuration Page ..........................................................................................22
Feature Configuration Page.............................................................................22
Upload File Page..............................................................................................22
Change Password Page...................................................................................23
Reset Printer Defaults Page.............................................................................23
Reset Error Log Page (X2 Printer only)............................................................ 24
Set Display Units Page ....................................................................................24
Install Help Files Page .....................................................................................24
Ports Menu..........................................................................................................25
Network Menu.....................................................................................................26
EtherTalk Page (8830/8825 printers only)........................................................26
NetBEUI Page (8830/8825 printers only).........................................................26
TCP/IP..............................................................................................................27
IPX/SPX Page (8830/8825 printers only).........................................................28
Printer Setup Menus...........................................................................................30
Miscellaneous Page.........................................................................................30
Pen Palettes Page ...........................................................................................31
Pen Patterns Page...........................................................................................33
Plot Labels Page..............................................................................................34
Fonts Page .......................................................................................................35
Stamps Page....................................................................................................35
Page 4 Web Print Manager Tool User Guide
Date/Time Page...............................................................................................36
Power Saver Page (8855 only) ........................................................................37
Emulations Menu................................................................................................38
HPGL Page......................................................................................................38
Calcomp 906/907 Page....................................................................................39
Versatec Raster Page......................................................................................40
VDS Page ........................................................................................................40
CGM Page .......................................................................................................41
VCGL Page......................................................................................................42
TIFF Page........................................................................................................42
PostScript Page ...............................................................................................43
Processing Defaults Menus.................................................................................44
Finishing Page .................................................................................................44
Justification Page.............................................................................................45
Margins Page...................................................................................................46
Media Page......................................................................................................46
Media Defaults..............................................................................................46
Media Mismatch Mode..................................................................................47
Media Color Settings (only for color inkjet printers).......................................48
Transform Page ...............................................................................................49
Rendering Page...............................................................................................51
Accounting Page.................................................................................................52
Introduction ......................................................................................................52
Job Accounting Error Displays......................................................................53
Web Print Manager Tool User Guide Page 5
Web Printer Manager Tool Requirements
To use the Web Printer Manager Tool (Web PMT) with firmware version 9.0, you
must have the following software and hardware:
• Synergix Print System 8825, 8830, 8850, 8855, 510dp, 721p, or X2-TECH
Printer
AccXES Controller, f irmware version 8.0 Memory (RAM): Fact ory installed
RAM varies from 64 MB to 192 MB depending upon Controller model.
AccXES Controller with the integrated 10/100 BaseTX (Access to the Web
PMT is not supported over the 3003 XTP NIC, the serial port, or the
parallel port.)
- Tower Controller 2.0 (UP8) for 8855
- Embedded Controller 2.0 (N5T/CNG) for 8830 and 8850
- Embedded Controller 3.0 (EV4) for 8825
- Standalone Controller for X2-TECH (KLF)
- Standalone Controller for all printers when available (HFT)
Note that a 9GB or larger capacity hard drive is recommended to support
the optional Color Scan-to-Net and scan-to-print.
Optional Finishing Device (Folder)
Optional Adobe PostScript feature license to support PostScript printing
Optional Scan-to-Net feature license to support Scan-to-Net
Optional Scan-to-Print feature license
Desktop computer with Netscape Navigator 7.0 (or newer) or Microsoft
Internet Explorer 5.5 (or newer) installed.
Screen resolution required is 800x600, or higher.
A network connection based on the TCP/IP protocol
Page 6 Web Print Manager Tool User Guide
Web PMT Overview
As part of the AccXES firmware, the Web Printer Manager Tool (Web PMT) is
accessed from your workstation using the Netscape 7.0 (or newer) or Internet
Explorer 5.5 (or newer) web browser. To access the Web PMT, you need to
enter the IP address of your printer in the URL box of your browser ("Address" in
Explorer or "Location" in Netscape) and press ENTER.
The Web PMT enables three major functions:
Provides print job management and status tracking
Provides control over the printer’s default settings
Provides a method to enable job accounting for printing, copying and
scanning media usage data to be saved in the controller’s job log file.
The data is retrieved via an External Account Server, such as the Account
Management Tool (AMT).
Note that this tool does not manipulate any Network Operating System print
queues, such as UNIX lpr/lpd queues, or Novell print queues.
Security
Any user can view Web PMT pages. The printer password is required to make
any changes.
Main Menu
The Main Menu contains five selections in hypertext form allowing you to jump to
other web pages. These selections are:
SESSION SETUP PRINTER DEFAULTS ACCOUNTING HELP ABOUT
SESSION SETUP
Click on the SESSION SETUP link. This page is used to enter the printer
password for the current printer session. If the entered password matches
the printer’s password, you can access the full functionality of the Web
PMT.
PRINTER DEFAULTS
Click on the PRINTER DEFAULTS link and the top page of the Printer
Defaults pages will be displayed. The Printer Defaults pages are
organized into a number of groups and subgroups. The top page of the
Printer Defaults pages is the Configuration subgroup of the UTILITIES
Web Print Manager Tool User Guide Page 7
group. This page is used to view the current configuration data and go to
the other Printer Defaults pages.
The Side Menu is used to access the various other Printer Defaults
pages. Clicking on a Side Menu group or subgroup will display the page
appropriate to the menu selection. You can only make changes to these
pages if you entered the printer password from the Session Setup
selection.
ACCOUNTING
Click on the ACCOUNTING link and the Accounting page will display.
The Accounting page is used to view the current status of Job
Accounting. It can also be used by the System Administrator to set the
job logging capability of the printer's Controller, when necessary, to
"Enabled," "Disabled," or "Optional."
HELP
If you installed the help files on the Controller’s hard disk, you can click
on the HELP menu and on-line help for the current Web PMT page will be
displayed in a separate browser window. The on-line help contains links
to main topics and an index so that you can get help on any of the Web
PMT pages.
ABOUT
Click on the ABOUT menu to display the About page, which contains
information about the current version of the Web PMT application, the
version of firmware installed in the AccXES Controller, and copyright
notification.
Side Menu
A Side Menu with one or more groups may appear on the left side of the page.
When you click on a specific group item, a subgroup menu may appear, and the
page associated with the first subgroup will be displayed. Each of these group or
subgroup pages will contain a Main Menu header and a Side Menu below the
header.
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Printer Defaults Pages
Group Subgroups (if any)
UTILITIES
PORTS
NETWORK
PRINTER SETUP
EMULATIONS
PROCESSING
DEFAULTS
TEST PRINT
Configuration
Feature Configuration
Upload File
Change Password
Reset Printer Defaults
Reset Error Log
Set Display Units
Install Help Files
TCP/IP (EtherTalk, NetBEUI, IPX/SPX
also shown with optional 10 Base T
Ethernet NIC)
Miscellaneous
Pen Palettes
Pen Patterns
Plot Labels
Fonts
Stamps
Date / Time
Power Saver (8855 Printer only)
HPGL
CalComp 906/907
Versatec Raster
VDS
CGM
VCGL
TIFF
PostScript
Finishing
Justification
Margins
Media
Transform
Rendering
The Web Printer Manager Tool User Guide (for firmware version 9.0) is a printout
of the Web PMT Help Files.
Web Print Manager Tool User Guide Page 9
Quick Start
Starting the Web PMT
When accessing the Web PMT, you must have a working connection between
your computer and the printer’s Controller. To access the Web PMT perform the
following steps:
1. Start your Web browser. If your browser starts up in the Mail or News
mode, go to the Browser mode.
2. To access the Web PMT, set your browser so that it will not try to access
the Controller through a proxy server. To deselect a proxy connection
within your browser, perform the following steps.
Deselecting a Proxy In Netscape 4
Select Preferences from the Edit menu.
Click on the drop arrow next to the Advanced item and click on
Proxies.
In the Proxies dialog, select Direct connection to the Internet.
Click OK
Deselecting a Proxy in Internet Explorer
Select Internet Options from one of the toolbar menus.
Click on the Connection tab > LAN Settings.
Deselect the Access the Internet using a proxy server check box.
For further instructions, see your Network Administrator.
3. In the browser URL box enter http:// followed by the printer’s IP address,
(for example, http://13.1.104.62). If you don’t know the printer’s IP
address, see your System Administrator or the test print set produced at
the time of your printer’s installation. When the power is switched on, the
controller also sends a test print to the printer.
4. Select Printer Defaults > Network > TCP/IP. Check that the Subnet
Mask, IP Address, and Gateway settings are correct. These are needed
so that your workstation will be able to communicate with your AccXES
compliant scanner and printer.
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Job Queue and Media Status
1. Select BACK TO MAIN.
When you first access the Web PMT, or click on the BACK TO MAIN link,
the Web PMT will query the Printer’s Controller. It will report the currently
installed media status and the status of submitted print jobs on the Main
Page. The status is not automatically updated.
Media status
The Media Status table reports the status of the rolls in the printer. This
includes media size and the status of the material remaining on the roll. If
a folder is attached to the printer, the Finishing table will display the folder
Type and Status.
Job Queue
The Job Queue List displays the Job Queue inside the Controller. The list
contains information about all submitted print jobs from all sources
currently queued in the Controller’s internal spool queue. In the Port
column, if the job was received over the network, the host IP Address will
be displayed. For copy, scan-to-print, and scan-to-print jobs, “Scanner”
will be displayed.
2. To view only the active print jobs (i.e., not list the canceled or completed
jobs), check the Show Active Jobs Only box and press the Get Status
button.
3. For any mismatched job, indicated in the Status column of the Job Queue,
click on the supplied checkbox to obtain information about the mismatch
condition. Mismatch jobs can occur when there is an incorrect media type
or size in the printer for the type of image being printed.
NOTE: If you leave the Main Page for other PMT pages, then return to the
Main Page, the job queue reverts back to the display of all jobs.
Viewing the Printer Configuration and Printing a Test Print
1. Click on PRINTER DEFAULTS and the Configuration page of the
UTILITIES group will display. This read-only page displays system
configuration parameters for the printer.
2. To print out the system configuration data and other printer default
settings, click on the TEST PRINT item on the Side Menu.
3. When the Test Print page displays, press the Minimal Test, Normal Test
or Full Test button to select the type of test print. The test print will be
given the highest priority and will be sent to the printer. If you p urchased
and installed the PostScript option, you can also press the PostScript
Web Print Manager Tool User Guide Page 11
button to print a PostScript test page.
NOTE: The "Minimal Test" selection prints just the Printer Configuration
Test Print, which includes, among its configuration, feature key licensing
information, the IP Address, Subnet Mask, and Gateway address for your
printer.
Entering the Printer Password
NOTE: If you do not need write-access to the printer default settings, you do not
need to enter a password for your current Web PMT session. If you wish to
change any of the printer settings, however, you MUST enter the printer’s
password from the Session Setup link on the Main Menu. The default password
is the number 0. If you change the password, write it down to remember it.
1. Click on SESSION SETUP on the Main Menu.
2. When the Session Setup (Password) page displays, enter the printer
password in the designated field (a number in the range 0 to 65535). For
security reasons, the asterisk character appears for each password digit.
3. Press the Submit button. If the entered password matches the correct
system password, you have write-access to the printer settings. The
Controller will send back a message stating either “Password verification
passed” or “Password verification failed.” See your System Administrator
for the appropriate password, when needed.
Printer Language
1. Click on PRINTER DEFAULTS > PRINTER SETUP > Miscellaneous >
Printer Language.
2. Click on the Printer Language list box to select the language used by the
system displays and Test Print pages.
3. Press the Update Printer button.
Install Help Files
1. Click on PRINTER DEFAULTS > UTILITIES > Install Help Files and the
Install Help Files page will display. If you entered the printer password,
from the Session Setup link on the Main Menu, and the Controller has a
hard disk, you can use this page to upload the Web PMT help files to the
hard disk.
2. Enter the name of the help file in the indicated tex t field (example
wenglish.hlp). The help file is supplied in packed form on the Web PMT
CD-ROM. As an aid in finding this file, pre ss the Browse... button to
display the standard file dialog. The help file can also be downloaded
from the xes.com website, but you may need to select the proxy server to
Page 12 Web Print Manager Tool User Guide
access the Internet.
3. Press the Install button to install the help files on the hard disk. The
Controller will send back a message stating that the "File Uploaded
Successfully".
4. Press the hyperlink or Ba ck arrow button to return to the last Web PMT
page.
On any Web PMT page, you can now select the HELP to access
additional help.
To view this tutorial electronically, select Help > Index > Quick Start.
Uploading a File
1. Click on Printer Defaults > Utilities > Upload File.
2. In the Select the file to upload field, enter the filename (with extension)
and its location. To view the standard Open File dialog, press the Browse
button.
3. Press the Upload button to transfer the file to the system Controller. A
message page will display stating the success or failure of the request.
The file will print out.
Canceling a Print Job
1. Send a few print jobs to the printer by doing one of the following:
Send a test print (Printer Defaults > Test Print > Normal Test).
Upload a file.
Scan images.
2. Select BACK to MAIN.
3. Press the Get Status button to update the Job Queue List.
4. Click on an active print Job Name (the name is a hypertext link) and the
Selected Print Job page will display.
5. Press the Cancel button to cancel this print job. The Canceled Print Job
page will display, showing that the job was canceled, or is in the process
of being canceled.
6. Press the OK button or the BACK TO MAIN link to return to the Main
Page.
For any mismatched job, indicated in the Status column of the Job Queue,
click on the supplied checkbox to obtain information about the mismatch
condition. The printer password is not required.
Web Print Manager Tool User Guide Page 13
NOTE: In the AccXES Client Tools, to cancel a submitted job, highlight
the job name in the Print er Queue windo w. Select the Cancel toolbar
button.
Set Display Units Page
If you entered the printer password, from the Session Setup link on the Main
Menu, you can set the units of measure for the Web PMT pages by doing the
following:
1. Click on PRINTER DEFAULTS > UTILITIES > Set Display Units to go to
the Set Display Units page.
2. Click on the appropriate radio button, mm/cm (millimeters/centimeters) or
in. (inches), to select the display units.
3. Press the Update Printer button to set the selected units in the printer. A
message will be displayed which will state the success or failure of the
request.
Setting the Accounting Mode
1. Click on ACCOUNTING and the Accounting page will display.
2. To set the Accounting Mode, click on the Disabled, Enabled, or Optional
radio button.
When Disabled is selected, a valid User and Account ID will not be
needed to scan images, or to print to the printer.
When Enabled is selected, a valid User and Account ID will be required
to print to the printer. Failure to supply valid IDs at the scanner, will result
in an "Invalid ID" message at the scanner.
When sending images from the Document Submit Tool, using invalid IDs
will result in the printing of an Error Page.
When Optional is selected, a User ID and Account ID will not be
required to scan or to print to the printer. If the scan or print job contains
valid IDs, however, the Media Usage data will be logged in the
Controller's Job Log File for the User and Account specified.
3. Press the Update Printer button to set the Accounting Mode. The
Controller will send a message back indicating the success or failure of
your request.
NOTE: Effective with AccXES Firmware 7.0, User IDs and Account IDs
are created with the AccXES Account Management Tool running on a
networked client workstation. For more information, refer to the AccXES
Account Management Tool Administrator's Guide.
Page 14 Web Print Manager Tool User Guide
Adding a Label
1. Click on PRINTER DEFAULTS > PRINTER SETUP > Plot Labels.
2. Click on Help near the top of your screen for details.
Uploading a Stamp to the Printer
1. Click on PRINTER DEFAULTS > PRINTER SETUP > Stamps.
2. Click on Help near the top of your screen for details.
Mismatch Queue
1. Select PRINTER DEFAULTS > PROCESSING DEFAULTS > Media to
display the Media page.
2. Enabled Checkbox - Click on this check box to enable/disable mismatch
queuing. When a media mismatch occurs, and this box is not checked, the
Status column of the Job Queue List will display Mismatch/Blocked, and
printing will pause until the necessary medium is installed or the job is
cancelled. When a media mismatch occurs, and this box is checked, the
Status column of the Job Queue list will display Mismatch/Queued. In this
case, pages requiring the missing medium are not printed, but pages
requiring media which a re currently installed will be printed.
3. Press the Update Printer button.
Media Mismatch Mode
1. Select PRINTER DEFAULTS > PROCESSING DEFAULTS > Media to
display the Media page.
2. Click on the Media Specific Settings list box to select a media type.
3. Press the Adjust Settings (Text Form), or Adjust Settings (Graphical
UI) button to go to the Media Specific Settings page.
4. Media Mismatch Mode - Select the QUERY mode if you want the printer
to prompt the operator at the printer control panel to install the appropriate
media size. Select the SUBSTITUTE mode if you want the printer to make
media substitutions as necessary to print the page. Select the SCALING
mode if you want the printer to automatically scale to the nearest available
media size of the same media type.
NOTE: SUBSTITUTE is not a listed selection for the color printe rs
because the selected media is a key component of color print quality.
5. Select the Update Printer button.
Web Print Manager Tool User Guide Page 15
Selecting Color Parameters
Color Settings and Processing Defaults are made on the Media Page and the
Rendering Page as follows:
Media Page
1. Select PRINTER DEFAULTS > PROCESSING DEFAULTS > Media to
display the Media page.
2. Click on the Media Specific Settings list box to select a media type.
3. If you have a Java plug-in installed
(http://java.sun.com/j2se/1.4/download.html), or if you have permissions to
install it for your browser, then select the Adjust Settings (Graphical UI)
button. If not, press the Adjust Settings (Text Form) button.
4. Make Cyan, Magenta, Yellow, and Black color ink selections to set up the
ink limit and output gamma that will be applied to the image.
Ink Limit is used to change the maximum amount of ink used in printing.
Gamma is used to adjust the entire color curve without moving the
endpoints of the curve. This adjusts the mid tones (higher gamma
produces darker mid tones), with minimal effect on shadows and
highlights. See the Media Specific Settings section of the Media Page
help file for details.
5. Press the Update Printer button.
Rendering Page
1. Select PRINTER DEFAULTS > PROCESSING DEFAULTS > Rendering
to display the Rendering page.
2. Render Mode - Click on this list box to set the Render Mode for color
printers to color or grayscale. For monochrome printers, grayscale is the
only valid option. Color is the X2-TECH printer’s factory default setting,
however if Render Mode is set to Grayscale, color jobs will be rendered in
appropriate grayscales.
3. Select Help near the top of your screen for details on other Rendering
choices.
4. Press the Update Printer button.
SCANNING YOUR IMAGES/DOCUMENTS
A Color feature key is optionally available, enabling color scans in TIFF
and JPEG formats.
Page 16 Web Print Manager Tool User Guide
• At the scanner, press the Mode button to select "Scan mode".
• For AccXES firmware 7.0 or greater, put in the Scan Directory
name.
• For AccXES firmware 9.0, pressing the Sample Mode button while
in the “Ready to Scan” screen, will bring up a menu to select “scanto-file”, “scan-to -print”, or both.
NOTE: If you disable both checkboxes, then you cannot exit the
screen until at least one box is checked.
• Select the Menu button and Configuration > Scan Options
(Color) > Format > JPEG or TIFF.
• The Image Quality area of the Scanner Control Panel allows you to
make corrective adjustments to the image and extract the best
possible copy quality from an original document. Select
Mixed/Custom if the document contains a mixture of photographic and
line images, color, or halftone images.
Printer Resident GL/2 Fonts
Select PRINTER DEFAULTS > PRINTER SETUP > Fonts.
Paper and Roll Sizes
Select PRINTER DEFAULTS > PROCESSING DEFAULTS > Media
>Media Size and Media Type drop down menus.
Controller Supported File Formats
Select PRINTER DEFAULTS > EMULATIONS. The file types are
listed in the side menu.
Other Features
• Select HELP > Index.
• Double click on a topic.
THIS ENDS THE QUICK START.
The rest of these pages/files are copies of the individual Help files.
Web Print Manager Tool User Guide Page 17
Main Page and Printer Job Queue
Navigation: BACK TO MAIN
The Main Page contains the Title line and the following areas:
The Main Menu (hypertext links to printer settings)
The Printer Status area containing two status lines with a Show Active
Jobs Only checkbox and a Get Status button, a Media table and a
Finishing table
The Job Queue List
Main Menu
The SESSION SETUP, PRINTER DEFAULTS and ACCOUNTING links are
used to access the other Web PMT pages. A BACK TO MAIN link will appear on
the title line on each page these access. The Side Menu corresponding to the
linked page will be displayed just be low the Main Menu and on the left side of the
page.
Click on the HELP link and online help for the current page on the Web PMT will
be displayed in a separate browser window. Click on the ABOUT link to display
the standard About Box.
Printer Status
To get the current printer status and Job Queue List:
1. Click on the Show Active Jobs Only box (place a check mark) to view
the active print jobs (i.e., do not list the canceled or completed jobs).
Press the Get Status button to update the printer status (including the
Media and Finishing status) and the Job Queue List.
Job Queue List
The Job Queue List contains information about all jobs from all sources currently
queued in the printer's internal spool queue, one row per job. Red text indicates
that the job has been canceled or that an active job has a Status of Mismatch. All
other jobs are displayed in black text.
The Job Name of an active (i.e., not canceled or completed) job in the Job
Queue List is a hypertext link. Click on the Job Name link to display the Selected
Print Job Page. When this page is displayed, you can cancel or change the
priority of the selected print job if you entered the printer password in the Session
Setup.
Page 18 Web Print Manager Tool User Guide
Selected Print Job Page
Navigation: BACK TO MAIN > Active Job Name link
If you entered the printer password in the Session Setup, you can cancel a print
job or change its priority.
1. To cancel the selected print job, press the Cancel button. The Cancel ed
Print Job page will display, showing the success or failure of the request.
Press the OK button on the Canceled Print Job page to return to the Main
Page.
2. To change the priority of the selected print job, click on the Priority list
box to select a new priority. You can select a priority value from 1 to 10,
with 10 being the highest priority. Next, press the Change Priority button
to change the priority to the value displayed in the Priority list box. The
Changed Priority Print Job page will display, showing the success or
failure of the request. Press the OK button to return to the Main Page from
the Changed Priority Print Job page.
If you do not want to make any changes, click on the BACK TO MAIN link to
return to the Main Page.
Web Print Manager Tool User Guide Page 19
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