Xerox 701P35371 User Manual

User
Guide
701P35371
WorkCentre M940 WorkCentre M950
Prepared by: Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York
©2000 by Xerox Limited. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc.
Xerox ® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation.
Windows TM is a trademark of Microsoft Corporation. Product names and trademarks of other companies are also acknowledged.
Changes are periodically made to this document. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
This document was created on a PC using Adobe Framemaker software.
Publication number: 701P35 371
Table of Contents
USER GUIDE
1. BASIC INFORMATION
M940 - M950 WorkCentre Components 1-1 Connections 1-2 Control Panel 1-3 M940 - M950 WorkCentre Components 1-6 Software Components 1-7 Xerox ControlCentre 2.0 - WorkCentre Status Bar 1-9
2. COPYING
Copying 2-1 Copying 2-2 Using the Set Document Feeder (M950 only) 2-3 Copy Color 2-3 Copy Quality 2-3 Paper Setup 2-4 Lighten/Darken 2-5 Reduce/Enlarge 2-6 Select Button 2-8 Menu/Exit 2-8 Copy Quanti ty Buttons 2-8
User Guide
iii
Clear/Stop 2-8 Start 2-8
3. PRINTING
Printing 3-1 Printing Documents 3-2 Printing Cards 3-3 Printing Envelopes 3-4 Printing Single Envelope 3-4 Printing Several Envelopes 3-5 Printing Iron-On Transfers 3-6 Printing Labels 3-7 Printing Photographs 3-8 Printing Transparencies 3-9 Printing Banners 3-10
4. CUSTOMIZING YOUR WORKCENTRE
Customizing your WorkCent re 4-1 Customizing Copier Features 4-2 Selecting WorkCentre Display Window Language 4-2 Selecting Paper Default 4-3 Selecting Program Timeout 4-3 Selecting Sleep Mode Setting 4-4 Learning How to Customize Print Features on Your PC 4-4 Customizing Scan Features 4-5 Setting a Preset for Email 4-6
5. SCANNING
Scanning 5-1 Scan Using Preset 1 5-2 Sending a Scan through Email 5-3 Scanning Using ControlCentre - Pagis Inbox 5-4 Scanning Using MGI PhotoSuite 5-5 Scanning Using MS Word 5-6 Scanning Using Adobe PhotoSho p 5-7
6. FAXING
Faxing from your PC 6-1
User Guide
iv
Faxing Using Preset 2 6-2 Faxing From ControlCentre - Pagis Inbox 6-3
7. MAINTENANCE
Maintaining Your WorkCentre 7-1 Changing an Ink Cartridge 7-2 Cleaning the Print Head 7-5 Aligning the Print Head 7-6 Changing the Print Head 7-7
8. TROUBLESHOOTING
Troubleshooting 8-1 Printing a Test Page 8-2 Paper Feeding Problems 8-3 Quality Problems 8-4 Quality Problems 8-5 Quality Problems 8-7 Copier/Printer Problems 8-8 Scanner Problems 8-11 Scanner Problems 8-12 Error Codes 8-13 Error Codes 8-14
9. General Information
General Information 9-1 Service and Support 9- 2 Ordering Supplies 9-3 Ink Cartridge/Print Head Re-Order Numbers 9-3 Safety 9-7
User Guide
v
User Guide
vi
M940 - M950 WORKCENTRE COMPONENTS
1z
Chapter One
BASIC
M940 - M950 WorkCentre Components
1. CD, Getting Started guide, User Guide, and Warranty Card (in most countries)
2. WorkCentre Control Panel
3. Ink cartridges (4)
INFORMATION
1
5
2
+
-
4
6
Black Magenta Yellow Cyan
OCUPRINTMSeries
D
ORKCENTREMSeries
W
3
Y104
Ink
Cartridges
Catouche d’Encre
Tintenpatrone
Cartuccia inhiostro
Inkt Cartridge
Cartucho de tinta
Russian ink
Cartridge
Chinese ink
Cartridge
11
4. Print heads (2)
5. Power cord
6. USB cable
7. Output tray 8 . P a p e r t r a y
9. WorkCentre M950 (Set Document Feeder)
10. WorkCentre M940
7
8
9
User Guide
1.1
CONNECTIONS
1
2
1
Connections
Note: When power is connected the WorkCenter will automatically go through an adjustment procedure. Do not disconnect the power cord from the wall outlet, as the WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying.
2
Note: Always keep the knob in the paper position, except when printing envelopes or card stock.
1. USB cable (included)
2. Power cord
Paper Thickness Knob
The paper thickness knob al lows you to ch oose envelope or paper printing. An envelope icon indicates the setting for envelope printing and a paper icon indicates the dial setting for paper printing.
1. Paper printing
2. Envelope/card stock printing
1.2
User Guide
Control Panel
CONTROL PANEL
1
2
7
6
9
8
3
+
-
11
10
12
1.Paper Setup: Select paper type and size
2. Lighten/Darken: Adjust lightness/darkness and color intensity
3. Display: Shows messages
4. Menu/Exit: Enter or exit the menu
5. Clear/Stop: Clear or stop
6. Color: Select between Color and B & W
7. Quality: Select from the following quality options:
Best
Normal
4
5
13
14
15
1
eXpress
Draft
User Guide
1.3
CONTROL PANEL
8. Reduce/Enlarge: Adjust the size copy desired
9. Scan Mode: Enter Scan Mode
10. Navigator Control: Move between selections
11. Error light: Lights when error occurs
12. Select button: Select options
13. Copy Quantity: Select copy quantity
14. Start: Starts scanning or copying
15. Power: Turns WorkCentre on and off, however, a residual amount of power is always on, as the WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying.
1.4
User Guide
CONTROL PANEL
Paper Tray
The paper tray is inserted into the lower portion of the WorkCentre.
Output Tray
The output tray rests on top of the paper tray and slides into the WorkCentre.
Output Tr ay Ex tension
The output tray extension pulls out and flips up.
1
User Guide
1.5
M940 - M950 WORKCENTRE COMPONENTS
M940 - M950 WorkCentre Components Bypass Tray
The bypass tray is located on the back of the WorkCentre. To use the bypass tray, fli p it down. The bypass tray is used for loading a variety of media, including envelopes, banner paper, and transparencies.
1.6
User Guide
Rear Access Door
The rear access door is located on the b ack of the WorkCentre, underneath the bypass tray to provide access to the paper path.
SOFTWARE COMPONENTS
Software Components
ControlCentre 2.0:
Pagis PRO 3.0 : The latest version of Pagis
customized for the M940/950 which integrates all of the functions into one easy to use interface. The primary functions include:
TextBridge PRO 9.0: Beneficial for
any document where you combine set format, text, and graphics.
Pagis Document Management:
Allows you to easily manage any scanned image, documet or file, and to i nc o rp o r a te it i n t o y ou r a pp l i c a t io n. In addition you can set up default destinations to automatically launch your desired application and scan directly to that application.
Pagis Copier: Scan document and
copy in color.
Note: To set up the five default presets, see the section, "Customizing scan features" in Chapter Four.
1
Smith Micro Quicklink III PC Fax: Fax
from your desk with your PC’s assistance. Smith Micro is integrated into Xerox ControlCentre, so Faxing is as simple as scanning your document and dragging it to the PC Fax icon, or using the PC Fax preset.
User Guide
1.7
SOFTWARE COMPONENTS
Note: To use your WorkCentre as a scanner, the WorkCentre TWAIN Scanner driver must be installed on your PC during print driver installation and you must have a TWAIN­compliant software application (for example, ScanSoft Pagis Pro, MS Word, or MGI PhotoSuite).
MGI PhotoSuite: Photo ed itor modifies
your scanned images to fit your specific application.
Adobe Acrobat: Allows you to view and
print PDF files, including on-line manuals.
Print driver: Allows printing from your PC .
TWAIN driver: Allows you to scan directly
into your TWAIN-compliant application.
Status Bar: Allows you to view the status
of the WorkCentre as well as the ink status without launching Pagis PRO 3.0.
1.8
User Guide
XEROX CONTROLCENTRE 2.0 - WORKCENTRE
Xerox ControlCentre 2.0 - WorkCentre Status Bar
Open the WorkCentre Status Bar by selecting Start>Programs>Xerox ControlCentre2.0>Status Bar or by clicking the Xerox ControlCentre 2.0 - Pagis Inbox.
1. Select the ink level to display the Status/Maintenance window.
2. The display window shows error messages and allows you to change copier settings.
3. Select Settings to change any of the following:
Scan Presets: Set scan presets. For more information about how to set presets, see the section,
"Customizing scan features" in Chapter 4.
1.9
Copy Defaults: Set copy defaults (color, black and white, quality, and original type) from your PC.
System Defaults: Set system defaults (paper size/paper default, paper type, program timeout, sleep
mode).
4. Select Help for online help.
User Guide
XEROX CONTROLCENTRE 2.0 - WORKCENTRE
1.10
User Guide
Copying
COPYING
233
Chapter Two
COPYING
This chapter contains the following information:
Copying
Using the Set Document Feeder (M950 only)
Optimizing copy appearance
2
User Guide
2.1
COPYING
Copying
Open the top.
1
Place your original face-down on the document
2
glass.
Close the top. Press the des ired copy options (such
3
as copy quantity or paper type) from the Control Panel. When you have finished making your selections, press Start to copy. To stop copying, select the Clear/Stop button. Copy options are covered in more detail in the following pages.
2.2
User Guide
USING THE SET DOCUMENT FEEDER (M950 ONLY)
Using the Set Document Feeder (M950 only)
Load your original face-down in the Set Document feeder.
Adjust the side g uide.
1
2
Press the Start button.
3
Note: You are limited to making one copy in the Set Document Feeder.
Copy Color
Select either B & W or Color on the left side of the control panel.
Copy Quality
Select from the following options on the left side of the control panel:
Best - Best quality, slowest speed
Normal - Best overall quality and
eXpress - Designed for producing
Draft - Draft quality and the fastest
speed
good quality business graphics up to 50 percent faster than normal mode
speed
B & W
Color
Best
Normal
eXpress
Draft
User Guide
2
2.3
PAPER SETUP
Note: When copying on card stock, remember to change the knob on the rig ht side of the WorkCentre from the plain paper setting to the envelope setting, which handles thicker paper stock. If you do not change the paper type setting to card stock or change the knob position, then only the first page of your job will copy and "Adjust paper know for thicker paper" will appear on the display.
Paper Setup
Paper Setup allows you to select the paper type and size.
Press the Paper Setup button.
1
-
Use the Up/Down Navigator buttons
2
to move between Paper Type and Paper Size.
In Paper Type, use the Right/Left
3
Navigator buttons to choose from the following selections:
Plain Paper
Coated Paper
Photo Paper
+
+
-
Transparency
Iron-on transfer
Card Stock
+
-
In Paper Size, use the Right/Left
4
Navigator buttons to choose from the following selections:
Letter
Legal
A4
A5
B5
2.4
User Guide
LIGHTEN/DARKEN
Lighten/Darken
The Lighten/Darken button allows you to adjust lightness/darkness for black and white and color copies as well as adjust the color intensity when you make color copies.
To adjust the lightness or darkness, press the Lighten/Darken button.
+
-
Use the Up/Down Navigator buttons to move between Lighten/Darken and Color Intensity.
1
2
In Lighten/Darken, use the Right/Left
+
-
Navigator buttons to choose from the following selections:
Lightest
Lighter
Normal (default)
Darker
Darkest
In Color Intensity, use the Right/Left Navigator
+
-
buttons to choose from the following selections:
Least Color
Less Color
Normal (default)
More Color
Most Color
3
2
4
User Guide
2.5
REDUCE/ENLARGE
Note: The Left/Right Navigator buttons will reduce or enlarge by 1% when using the Reduce/ Enlarge feature (Variable, Poster, Repeat Image, Mirror, or Custom).
Reduce/Enlarge
The Reduce/Enlarge button allows you to change the copy image size.
To change the size, press the Reduce/Enlarge
1
button.
Note: AutoFit, Poster, and Repeat Image are not available when using the Set Document Feeder (WorkCentre M950).
-
Use the Up/Down Navigator
2
buttons to scroll through the options. When the option you wa nt displays, press Select.
Use the Right/Left Navigator
3
+
-
buttons to choose from the selections listed on page 2.8.
+
2.6
User Guide
Reduce/Enlarge
REDUCE/ENLARGE
If Default Paper Type is Letter
Variable (100%, default)
Full Image (91%) Full Image (91%) If your image extends to the edge of the page, this
AutoFit (Letter) AutoFit (A4) Prescans and automatically sizes the image to the
Poster (400%) Poster (400%) Prescans the image, then divides and prints image
Repeat Image (100%) Repeat Image (100%) Fits many smaller identical images on the same
Mirror (100%) Mirror (100%) Reverses image. Custom (50%) Custom (122%) Changes page size to most commonly used
Legal to Letter (78%) A4 to A5 (70%) Reduces page size. Legal size paper can only be
Legal to A4 (82%) B5 to A5 (81%) Reduces page size. Legal size paper can only be
If Default Paper Type is A4
Variable (100%, default)
Description of Preset Function
Changes the size in 1% increments when you press the Left/Right Navigator buttons.
adds a margin and reduces it to fit on the page.
page.
in sections to create a poster.
page.
setting.
copied using the Set Document Feeder on the WorkCentre M950.
copied using the Set Document Feeder on the WorkCentre M950.
2
A4 to Letter (95%) A4 to B5 (86%) Reduces page size.
5.5 x 8.5 to 8.5 x 11 (129%)
Double Size (200%) Double Size (200%) Enlarges to twice the original size.
B5 to A4 (115%) Enlarges page size.
User Guide
2.7
SELECT BUTTON
Select Button
The Select button allows you to choose options when they appear in the display window.
Menu/Exit
The Menu/Exit button allows you to brows e through menu items. You must use the Select button to add menu items.
Copy Quantity Buttons
The Copy Quantity button allows you to select the number of copies. You can m ake up to 50 copies.
Clear/Stop
The Clear/Stop butto n returns copy and scan settings to their default or stops a job in progress.
Start
Depending on whether you are in Scan Mode or
Copy Mode, the Start button starts scanning or copying.
2.8
User Guide
Printing
PRINTING
333
Chapter Three
PRINTING
This chapter contains the following information:
Printing documents from your PC
Printing cards
Printing envelopes
Printing iron-on transfer
Printing labels
Printing photographs
Printing transparencies
Printing banners
3
User Guide
3.1
PRINTING DOCUMENTS
Printing Documents
Open the document you want to print and select
1
File > Print
Select Properties, then select from the options
2
listed on the Paper/Output tab:
Copies: Type how many copies you want.
Orientation: Choose Portrait or Landscape.
Print Order: Check Collate or Reverse print
order.
Print Document As:
- Brilliant Color - Photos, g raphics, and t ext
- Greyscale - Black and white
Paper size: Choose the size of the paper
you want to print on.
Paper source: Choose either Tray 1 or the
Bypass tray (a flip tray located on the back of the machine)
Paper type: Choose the type of paper you
want to print on.
Print quality:
- Best - Best overall quality
- Normal - Best overall print quality
- eXpress - This special feature is designed
for printing good quality business graphics, 50% faster than Normal mode.
- Draft - Draft quality, fastest speed
Saved settings: Choose from pre-set
options.
Click OK to print.
3
3.2
User Guide
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