Xerox 5875 User Guide

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Xerox® WorkCentre® 5800/5800i Series Multifunction Printer 2016 Xerox® ConnectKey® Technology

User Guide



Other company trademarks are also acknowledged.

Version 4.0: February 2016

Xerox® WorkCentre® 5800/5800i Series

Contents

1 Safety and Regulations

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Electrical Supply. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Consumables Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Product Safety Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

European Union Lot 4 Imaging Equipment Agreement Environmental

Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Turkey RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

China RoHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

United States Fax Header Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

South Africa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Product Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

USA and Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

All Markets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Environment, Health and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2 Getting Started

Identifying the Parts of Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Locating the Serial Number for Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Xerox ConnectKey Apps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Services and Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Identifying the WorkCentre 5845 Standard and Optional Services. . . . . . . . . . . . . . . 27

Identifying the WorkCentre 5855 Standard and Optional Services. . . . . . . . . . . . . . . 30

Identifying the WorkCentre 5865/5865i Standard and Optional Services . . . . . . . . 32

Identifying the WorkCentre 5875/5875i Standard and Optional Services . . . . . . . . 35

Identifying the WorkCentre 5890/5890i Standard and Optional Services . . . . . . . . 37

Describing the Finishing Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Identifying the Control Panel Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

User Guide 1

Xerox® WorkCentre® 5800/5800i Series

Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Powering the Device On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Powering the Device Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using the Energy Saver Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Printing a Document using the PostScript Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Printing a Document using the PCL Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Printing a Document using the Mac Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing a Document using the XPS Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Explaining the Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Faxing from the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Faxing from your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Saving Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Saved Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Enhancing Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Maintenance and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Identifying the Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Cleaning the Document Glass and Constant Velocity Transport Glass. . . . . . . . . . . . 80

Cleaning the Control Panel, Touch Screen, Document Feeder and Output Trays . . 81

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Accessing the Help Features On the Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Accessing the PostScript Print Driver Help Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Accessing the PCL Print Driver Help Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Accessing the Mac Print Driver Help Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Accessing the XPS Print Driver Help Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using the Internet Services Help Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Getting Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

3Copy

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Copy Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Reduce or Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Setting the Paper Supply for Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Making 2 Sided Copies or Copying 2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Copy Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Setting the Original Type for Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Setting the Original Orientation for Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Specifying the Size of the Original to be Copied . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Copying Book Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Using the Image Shift Feature to Reposition the Copy Image . . . . . . . . . . . . . . . . . . 113

Erasing Edges from Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Creating Copies with an Inverted Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

2 User Guide

Xerox® WorkCentre® 5800/5800i Series

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Making Copies into a Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Annotations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using Transparency Separators within Copy Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Copying Multiple Pages or Repeat Images onto a Page . . . . . . . . . . . . . . . . . . . . . . . . 135

Job Assembly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Building a Copy Job with Multiple Page or Segment Settings . . . . . . . . . . . . . . . . . . . 136

Printing a Sample Set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Saving Current Settings for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Retrieving Saved Settings for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Deleting Saved Settings for Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Selecting the Number of Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

4Fax

Fax (Embedded Fax). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Sending a Fax (Embedded Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Building a Fax Job with Multiple Page or Segment Settings (Embedded Fax) . . . . 175

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Sending a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Sending a Server Fax using the Workflow Scanning Feature . . . . . . . . . . . . . . . . . . . . 178

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Using a Timer to Send a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Building a Server Fax Job with Multiple Page or Segment Settings . . . . . . . . . . . . . . 191

Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Internet Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Building an Internet Fax Job with Multiple Page or Segment Settings. . . . . . . . . . . 222

5Scan

Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Explaining What Workflow Scanning Does and How It Works . . . . . . . . . . . . . . . . . . 225

Using Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Building a Workflow Scanning Job with Multiple Page or Segment Settings . . . . . 254

Scan To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Using the Scan To Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Scanning to a Favorite Address using the Scan To Feature . . . . . . . . . . . . . . . . . . . . . 257

Scan To. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

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Building a Job with Multiple Page or Segment Settings using the Scan To

Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Single-Touch Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Scanning a Document to your Computer or Network using Single-Touch Scan. . . 280

Building a Single-Touch Scan Job with Multiple Settings . . . . . . . . . . . . . . . . . . . . . . . 281

Setting the Output Color for a Single-Touch Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Using Single-Touch Scan to Send 2-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Setting the Original Type for Single-Touch Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Specifying a File Name for Single-Touch Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Remote Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Scanning an image using the Xerox TWAIN Scan Driver . . . . . . . . . . . . . . . . . . . . . . . 287

Accessing the TWAIN Scan Driver Help Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

6Print

PCL Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291

Printing a Document using the PCL Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291

Tab menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Menu at the bottom of the Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Viewing the Device Status using the PCL Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 344

PostScript Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345

Printing a Document using the PostScript Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . 345

Tab menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Menu at the bottom of the Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394

Viewing the Device Status using the PostScript Print Driver. . . . . . . . . . . . . . . . . . . . . 402

XPS Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

Printing a Document using the XPS Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

Tab menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 405

Menu at the bottom of the Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 452

Viewing the Device Status using the XPS Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 460

Mac Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462

Printing a Document using the Mac Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462

Xerox Features Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463

Other Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 502

Print From. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505

Printing a Saved Job using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505

Printing From a Mailbox using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . . 506

Printing From USB using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 507

7E-Mail

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 509

E-Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 510

Sending an E-mail to an Address Book Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 510

Sending an E-mail to a Recipient Saved as a Favorite . . . . . . . . . . . . . . . . . . . . . . . . . . 511

Specifying a Subject for E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 512

Using E-mail to send 2-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 513

Specifying a File Name for E-mail Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 514

Setting a File Format for E-mail Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516

Setting the Original Orientation for E-mails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 517

Advanced Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 519

Setting the Output Color for an E-mail Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 519

Setting the Original Type for E-mails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 520

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 522

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 526

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Xerox® WorkCentre® 5800/5800i Series

Changing the Saturation of E-mail Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 530

Specifying the E-mail Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 531

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533

Specifying the Size of the Original to be E-mailed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533

Erasing Edges from E-mail Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 534

Removing Blank Pages from E-mail Originals During Scanning. . . . . . . . . . . . . . . . . . 536

E-mail Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537

Adding a Message to an E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537

Adding a Reply To Address to an E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 538

Setting the Quality or File Size for E-mail Attachments . . . . . . . . . . . . . . . . . . . . . . . . . 540

Adding a From Address to an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 541

Activating Encryption for an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 542

Building an E-mail Job with Multiple Page or Segment Settings . . . . . . . . . . . . . . . . . . . . . . 544

8 ID Card Copy

Making Copies of ID Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 547

Copy Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 548

Reduce or Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 548

Setting the Paper Supply for ID Card Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 551

Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 553

Setting the Original Type for ID Card Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 553

Lightening or Darkening Copies of ID Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554

Setting the Background Suppression for ID Card Copying . . . . . . . . . . . . . . . . . . . . . . 555

9 Internet Services

Using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 557

Tab menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 557

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 557

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 570

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 580

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 600

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 623

Using the Properties page in Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 628

Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 628

Top right menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 635

Logging in to Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 635

Logging out of Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 636

Using the Index in Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 636

Using the Site Map in Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 637

Using the Home link in Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 638

Using the Internet Services Help Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 638

10 Paper and Media

Loading Tray 1 and Changing the Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 639

Changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 641

Loading Tray 2 and Changing the Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 641

Changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 643

Loading Tray 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 644

Loading Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 645

Loading Tray 5 (Bypass Tray) and Changing the Tray Settings. . . . . . . . . . . . . . . . . . . . . . . 646

Changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 648

Loading Tray 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 648

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Xerox® WorkCentre® 5800/5800i Series

Loading Tray 7 (Inserter Tray). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 650

Loading Different Types of Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

Punched . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

Tabs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653

11 Machine and Job Status

Job Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 655

Active Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 655

Accessing Your Personal Secure Jobs List using the Job Status Menu . . . . . . . . . . . . 661

Viewing Completed Jobs using the Job Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . 662

Machine Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 663

Viewing Machine Information from the Machine Status Menu . . . . . . . . . . . . . . . . . 663

Viewing the Status of Paper Trays from the Machine Status Menu . . . . . . . . . . . . . 664

Printing the Information Pages from the Machine Status Menu . . . . . . . . . . . . . . . . 664

Using the Maintenance Assistant from the Machine Status Menu . . . . . . . . . . . . . . 665

Faults and Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 665

Checking the Status of Supplies using the Machine Status Menu . . . . . . . . . . . . . . . 666

Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 667

12 Administration and Accounting

Using a User ID to Log In at the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 669

Logging out at the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 670

Accessing the Tools Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 670

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 671

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 671

Adjusting the Display Brightness using the Tools Menu . . . . . . . . . . . . . . . . . . . . . . . . 672

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 673

Cleaning the Xerographic Module using the Tools Menu . . . . . . . . . . . . . . . . . . . . . . . 673

Checking the Device Network Connection using the Echo Test Option within

the Tools Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 673

Perform a Software Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 674

13 Feature Installation

Using the Software Activation Portal (SWAP) to obtain a Feature Installation Key . . . . 675

14 General Care and Troubleshooting

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 677

Customer Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 677

Staple Cartridges and Hole Punch Waste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 680

Cleaning the Document Glass and Constant Velocity Transport Glass. . . . . . . . . . . 683

Cleaning the Control Panel, Touch Screen, Document Feeder and Output Trays . 684

Storing Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 684

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 685

Avoiding Poor Quality Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 685

Understanding Faults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 685

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 688

Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 707

Getting Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 715

6 User Guide

Safety and Regulations

Notices and Safety

Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device.

Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this device have been verified using Xerox materials only.

WARNING

Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the device certification. Please contact your Xerox representative for more information.

User Guide 7

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Safety Labels and Symbols

All warnings and instructions marked on or supplied for the device should be followed:

Symbol Description

WARNING:

This symbol alerts users to areas of the equipment where there is the possibility of personal injury.

WARNING:

This symbol alerts users to areas of the equipment where there are heated or hot surfaces, which should not be touched.

WARNING:

This symbol alerts users to the areas of the equipment with moving parts. To avoid personal injury, use caution.

CAUTION:

This symbol alerts users to areas of the equipment which require special attention to avoid the possibility of personal injury or damage to the equipment. A symbol for items that must be performed. Follow instructions carefully to carry out these essential tasks.

WARNING:

This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information.

The following Warnings and Caution symbols are used in this documentation:

WARNING

This WARNING alerts users to areas of the device where there is the possibility of personal injury.

WARNING

This WARNING alerts users to areas of the device where there are heated surfaces, which should not be touched.

Caution

8 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Operational Safety Information

Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox device, follow the safety guidelines on this website at all times.

Electrical Supply

This document provides important electrical supply safety information that you should read before installing or using the device.

Read the information in the following sections:

• Power Outlet Electrical Safety

• Power Cord Electrical Safety

•Device Safety

•Emergency Power Off

• Disconnect Device

Power Outlet Electrical Safety

This device must be operated from the type of electrical supply indicated on the data plate label located on the rear cover of the device. If you are not sure that your electrical supply meets the requirements, please consult your local power company or a licensed electrician for advice.

The electrical supply outlet should be installed near the device and should be easily accessible.

WARNING

This device must be connected to a protective earth circuit. This device is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet. Always connect the device to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Improper connection of the device-grounding conductor can result in electrical shock.

Power Cord Electrical Safety

• Use only the power cord supplied with this device.

• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If

you do not know whether or not an outlet is grounded, consult a qualified electrician.

• Do not place this device where people might step on or trip on the power cord.

• Do not place objects on the power cord.

• To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

User Guide 9

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Laser Safety Information

Caution

Use of controls, adjustments, or performance of procedures other than those specified in this manual can result in hazardous radiation exposure.

With specific regard to laser safety, the device complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Device Safety

This device has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous areas.

Device Safety - Do These

• Always follow all warnings and instructions that are marked on or supplied with the device.

• Before cleaning this device, switch off then unplug the device from the electrical outlet. Always

use materials specifically designated for this device, the use of other materials may result in poor performance and create a hazardous situation.

• Always exercise care when moving or relocating the device. Please contact your local Xerox

dealer to arrange relocation of the device to a location outside of your building.

• Always locate the device on a solid support surface (not on plush carpet) that has adequate

strength to support the weight of the machine.

• Always locate the device in an area that has adequate ventilation and room for servicing.

Note: Your Xerox device is equipped with an energy saving function to conserve power when the

device is not in use. The device may be left on continuously.

Device Safety - Do Not Do These

WARNING

Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.

• Never use a ground adapter plug to connect the device to a power outlet that lacks a ground

connection terminal.

• Never attempt any maintenance function that is not specifically described in this

documentation.

• Never obstruct ventilation openings. They are provided to prevent overheating.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable

areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

10 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

• Never place this device where people might step on or trip on the power cord.

• This device should not be placed in a room unless proper ventilation is provided.

Please contact your local Authorized dealer for further information.

Emergency Power Off

If any of the following conditions occur, turn off the device immediately switch off the device and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem:

• The device emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the machine.

• The machine is exposed to water.

• Any part of the device is damaged.

Disconnect Device

The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet.

Ozone Safety Information

This device will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

Maintenance Information

WARNING

Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.

• Any operator device maintenance procedures will be described in the user documentation

supplied with the device.

• Do not carry out any maintenance on this device which is not described in the customer

documentation.

• Use supplies and cleaning materials only as directed in the user documentation.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these

covers that you can maintain or service.

User Guide 11

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Consumables Information

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges or toner containers into an open flame.

• When handling cartridges, for example ink, fuser, etc. avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or eye contact.

• Use a broom or a wet cloth to wipe off spilled toner. Sweep slowly to minimize generation of

dust during clean up. Avoid using a vacuum cleaner. If a vacuum cleaner must be used, the unit should be designed for combustible dusts (e.g. explosion rated motor and conductive hose).

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed below.

Agency Standard

UL60950-1 (2007) 2nd Edition

Underwriters Laboratories Inc. (US / Canada)

Underwriters Laboratories Inc. (Europe)

This device has been manufactured under a registered ISO9001 Quality system.

CSA 22.2 no. 60950-1-07 2nd Edition

IEC60950-1:2005, (2nd Edition) +A1:2009

EN60950-1:2006 (2nd Edition) +A11:2009;+A1:2010;+A12:2011 (CB Scheme)

Basic Regulations

Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment.

United States (FCC Regulations)

This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a commercial environment. This device generates, uses, and can radiate radio frequency energy. If it is not installed and used in accordance with these instructions, it may cause harmful interference to radio communications. Operation of this device in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

12 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

If this device does cause harmful interference to radio or television reception, which can be determined by turning the device off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiver.

• Increase the separation between the device and receiver.

• Connect the device into an outlet on a circuit different from that to which the receiver is

connected.

• Consult the dealer or an experienced radio/television technician for help.

Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the device. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

Canada (Regulations)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

European Union

WARNING

This is a Class A product. In a domestic environment this device may cause radio interference in which case the user may be required to take adequate measures.

The CE mark applied to this device symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

• Low Voltage Directive 2014/35/EU. Approximation of the laws of the member states related to

low voltage equipment.

• Electromagnetic Compatibility Directive 2014/30/EU. Approximation of the laws of the

member states related to electromagnetic compatibility.

• Radio Equipment Directive 2014/53/EU.

• Restriction of the use of certain hazardous substances in electrical and electronic equipment.

Directive 2011/65/EU.

This device, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment.

To ensure compliance with European Union regulations, use shielded interface cables.

A signed copy of the Declaration of Conformity for this device can be obtained from Xerox.

User Guide 13

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

European Union Lot 4 Imaging Equipment Agreement Environmental Information

Environmental Information Providing Environmental Solutions and Reducing Cost

Introduction

The following information has been developed to assist users and has been issued in relation to the European Union (EU) Energy Related Products Directive, specifically the Lot 4 study on Imaging Equipment. This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency.

In scope products are Household and Office equipment that meet the following criteria.

• Standard monochrome format products with a maximum speed less than 64 A4 images per

minute.

• Standard color format products with a maximum speed less than 51 A4 images per minute.

Environmental Benefits of Duplex Printing

Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption. The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled, during the setup and driver installation. Some Xerox models below these speed bands may also be enabled with 2-sided printing settings defaulted on at the time of install. Continuing to use the duplex function will reduce the environmental impact of your work. However, should you require simplex / 1-sided printing, you may change the print settings in the print driver.

Paper Types

This product can be used to print on both recycled and virgin paper, approved to an environmental stewardship scheme, which complies with EN12281 or a similar quality standard. Lighter weight paper (60 gsm), which contains less raw material and thus saves resources per print, may be used in certain applications. We encourage you to check if this is suitable for your printing needs.

Turkey RoHS Regulation

In compliance with Article 7 (d). We hereby certify

"It is compliant with the EEE Regulation."

"EEE yönetmeliðine uygundur"

14 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

China RoHS

产品中有害物质的名称及含量

Name and Content of Harmful Substances in Products

部件名称

Name of the Part

打印机模块

Printer Module

本表格依据 SJ/T 11364 的规定编制 .

This form is prepared under the provisions of SJ/T 11364.

o：表示该有毒有害物质在该部件所有均质材料中的含量均在 GB/T 26572 标准规定的限量要求以下 . Indicates that said hazardous substances contained in all of the homogeneous materials for this part is below the limit requirement of GB/T 26572.

x：表示该有毒有害物质至少在该部件的某一均质材料中的含量超出 GB/T 26572 标准规定的限量要求 . Indicates that said hazardous substance contained in at least one of the homogeneous materials used for this is above the limit requirement of GB/T 26572.

铅

(Pb)

xooooo

有毒有害物质 Hazardous substances

汞

(Hg)

镉

(Cd)

六价铬

(Cr(VI))

多溴联苯

(PBB)

多溴二苯醚

(PBDE)

User Guide 15

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Copy Regulations

United States

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

• Certificates of Indebtedness

• National Bank Currency

• Coupons from Bonds

• Federal Reserve Bank Notes

• Silver Certificates

• Gold Certificates

• United States Bonds

• Treasury Notes

• Federal Reserve Notes

•Fractional Notes

•Certificates of Deposit

•Paper Money

• Bonds and Obligations of certain agencies of the government, such as FHA, etc.

• Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

• Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.

• Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.

•Postal Money Orders.

• Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.

• Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law.

Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.5.

5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed.

6. Passports. Foreign Passports may be photographed.

7. Immigration papers.

8. Draft Registration Cards.

16 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

9. Selective Service Induction papers that bear any of the following Registrant’s information:

• Earnings or Income

•Court Record

• Physical or mental condition

• Dependency Status

• Previous military service Exception: United States military discharge certificates may be photographed.

10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states:

• Automobile Licenses

• Drivers’ Licenses

• Automobile Certificates of Title

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

Canada

Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

User Guide 17

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Other Countries

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions:

• Currency notes

• Bank notes and cheques

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Fax Regulations

United States Fax Header Requirements

Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order to program this information into your machine, refer to the customer documentation and follow the steps provided.

Data Coupler Information

This device complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the cover of this device is a label that contains, among other information, a device identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this device to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this device. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

18 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

To order the correct service from the local telephone company, you may also have to quote the codes listed below:

• Facility Interface Code (FIC) = 02LS2

• Service Order Code (SOC) = 9.0Y

WARNING

Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

If this Xerox device causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the device. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox device, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the device is causing harm to the telephone network, the Telephone Company may request that you disconnect the device until the problem is resolved.

Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

This device must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox device does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

User Guide 19

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Canada

Note: The Industry Canada label identifies certified equipment. This certification means that the

device meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this device, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The device must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this device, or device malfunctions, may give the telecommunications company cause to request the user to disconnect the device.

Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

Caution

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed

5. For the Canadian REN value, please see the label on the device.

Europe

Radio Equipment & Telecommunications Terminal Equipment Directive

The Facsimile has been approved in accordance with the Council Decision 1999/5/EC for panEuropean single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point.

In the event of a problem you should contact your authorized local dealer in the first instance.

This device has been tested to and is compliant with ES 203 021-1, -2, -3, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. This device provides a user-adjustable setting of the country code. Refer to the customer documentation for this procedure. Country codes should be set prior to connecting this device to the network.

Note: Although this device can use either loop disconnect (pulse) or DTMF (tone) signaling, it is

recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this device, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

20 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

South Africa

This modem must be used in conjunction with an approved surge protection device.

Material Safety Data

For Material Safety Data information regarding your machine see the support information for your area.

North American material safety data can be found here: www.xerox.com/msds.

European Union material safety data can be found here: www.xerox.com/environment_europe.

For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.

Product Recycling and Disposal

USA and Canada

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox device is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html.

If you are managing the disposal of your Xerox device, please note that the device may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the device was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org/.

European Union

WEEE Directive 2012/19/EU

Some equipment may be used in both a domestic/household and a professional/business application.

Professional/Business Environment

Application of this symbol on your device is confirmation that you must dispose of this device in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

User Guide 21

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

Domestic/Household Environment

Application of this symbol on your device is confirmation that you should not dispose of the device in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may

return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information. In some member states, when you purchase new device, your local retailer may be required to take back your old device free of charge. Please ask you retailer for information. Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

Energy Program Compliance

All Markets

ENERGY STAR

The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models, which help to reduce environmental impact. Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found in the website below:

www.energystar.gov/products/certified-products/detail/imaging-equipment

Power Consumption and Activation Time

The amount of electricity a product consumes depends on the way the device is used. This product is designed and configured to enable you to reduce your electricity costs. After the last print it switches to Ready Mode. In this mode it can print again immediately if required. If the product is not used for a period of time, the device switches to a Power Saver Mode. In these modes, only essential functions remain active in order to enable reduced product power consumption. Upon exiting from Power Saver Mode, the first print will take slightly longer than in Ready Mode. This dela y is the r esult of the system “waking up” from Power Saver m ode and is typi cal of mo st imaging products on the market. If you wish to set a longer Activation Time or would like to completely deactivate the Power Save Mode, please consider that this device may then only switch to a lower energy level after a longer period of time or not at all.

To learn more about Xerox’s participation in sustainability initiatives, please visit our site at:

www.xerox.com/about-xerox/environment/enus.html

22 User Guide

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product

energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.Xerox ENERGY STAR equipment is preset at the factory. Your printer will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 1 minute. A more detailed description of this feature can be found in the device setup instructions provided in the User Guide or System Administration Guide. For additional information on energy or other related topics, please visit:

www.xerox.com/about-xerox/environment/enus.html or

www.xerox.co.uk/about-xerox/environment/engb.html

Blue Angel

"RAL, the German Institute for Quality Assurance and Labeling, has awarded this product the Blue Angel Environmental Label, distinguishing it as a machine which satisfies Blue Angel criteria for environmental acceptability in terms of machine design, manufacture, and operation." The WorkCentre 5865/5865i, WorkCentre 5875/5875i and WorkCentre 5890/5890i are Blue Angel Certified to RAL-UZ-171.

Canada

Environmental Choice

Terra Choice of Canada has verified that this device conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this device meets the Environmental Choice guidelines for energy efficiency. Environment Canada established the

Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies.

Environment, Health and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox device and supplies, please contact the customer help line for your area.

Device safety information is also available on the Xerox website www.xerox.com/about-xerox/environment.

USA: For Environment, Health, and Safety information call 1-800-ASK-XEROX (1-800-275-9376)

Canada: For Environment, Health, and Safety information call 1-800-ASK-XEROX (1-800-275-9376)

Europe: For Environment, Health, and Safety information call +44 1707 353 434

User Guide 23

Safety and Regulations Xerox® WorkCentre® 5800/5800i Series

24 User Guide

Getting Started

Identifying the Parts of Your Device

Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration.

All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device. If you require further information on any of the optional components, or information on any of the other device configurations please contact your local Xerox representative.

There are several configurations available which provide either 45, 55, 65, 75 or 90 copies or prints a minute. All configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information.

1. Control Panel: Touch Screen and Numeric Keypad.

2. Document Feeder and Document Glass: Used for scanning single or multiple documents.

The document glass can be used for scanning single, bound, custom size or damaged documents.

3. Paper Tray 1: This tray is standard on all models. The tray is fully adjustable and can be used

for media sizes A5 LEF (5.5 x 8.5” LEF) to A3 (11 x 17”).

4. Paper Tray 2: This tray is standard on all models. The tray is fully adjustable and can be used

for media sizes A5 LEF (5.5 x 8.5” LEF) to A3 (11 x 17”).

5. Paper Tray 3: This tray is standard on all models. The tray can be used for media size A4 LEF

(8.5 x 11” LEF).

6. Paper Tray 4: This tray is standard on all models. The tray can be used for media size A4 LEF

(8.5 x 11” LEF).

7. Tray 5 (Bypa ss Tray) : Used for non-standard printing media from A6 SEF (2.8 x 4.3" SEF) to A3

(11 x 17").

8. Paper Tray 6: This is an optional high capacity paper tray. It is a dedicated tray used for A4 LEF

(8.5 x 11” LEF) size media. Optional kits are available to accommodate A3 (11 x 17”), 8.5 x 14” SEF or A 4 SEF (8.5 x 11” SEF) media.

9. Tray 7 (Inserter): An optional paper tray. It is used to insert pre-printed sheets into copy sets.

It is not part of the printing process and cannot be used for imaging.

User Guide 25

Getting Started Xerox® WorkCentre® 5800/5800i Series

10. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated. Each

set or stack will be offset from the previous to enable easy separation.

11. Basic Office Finisher: This optional device stacks, collates, staples and offsets your output.

12. Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole

punch kits can be installed with this finisher.

13. Office Finisher with Booklet Maker: This optional finisher creates booklets, collates, offsets,

stacks and staples your output. Hole punch kits can be installed with this finisher.

14. High Volume Finisher: This optional finisher collates, offsets, stacks and staples your output.

Hole punch kits can be installed with this finisher.

15. High Volume Finisher with Booklet Maker: This optional finisher creates booklets, collates,

offsets, stacks and staples your output. Tri-fold and Hole Punch kits can be installed with this finisher.

16. Convenience Shelf: An optional shelf used for holding documents and the Convenience

Stapler.

17. Convenience Stapler: Optional stapler used to staple sheets if there is no finisher, or to re-

staple originals after copying.

Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the

paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first).

Locating the Serial Number for Your Device

If you need assistance during or after product installation, please visit www.xerox.com for online solutions and support.

If you require further assistance, call our experts at the Xerox Support Center, or contact your local representative. When telephoning please quote the machine serial number.

The Xerox Support Center or local representative telephone number is provided when the device is installed.

1. To access the serial number open the front door. The serial number is located on a label above

the fuser module.

26 User Guide

Getting Started Xerox® WorkCentre® 5800/5800i Series

Xerox ConnectKey Apps

There are a number of Xerox® ConnectKey® Apps available for use with your ConnectKey device. ConnectKey

• Xerox QR Code - you can use this App to link your mobile applications with ConnectKey

devices. You can also use the QR Code App to access information about related Xerox Apps.

• Xerox @PrintByXerox - you can use this App to print documents to ConnectKey-enabled

devices using email submission from any location.

• Xerox App Gallery 1.0 - you can use this App to access, login, browse, and download

ConnectKey Apps from the Xerox App Gallery.

For more information about Xerox

Note: The ConnectKey Apps available depend on your device model and software version.

To use ConnectKey Apps, ensure that your device is connected to the Internet.

Apps extend the capabilities of your ConnectKey devices.

ConnectKey Apps, go to www.xerox.com/XeroxAppGallery.

Mobile

Services and Options

Identifying the WorkCentre 5845 Standard and Optional Services

There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware.

Additional optional functions and kits are also available and can be purchased and installed.

The options available depend on your device model and software version.

Standard

• Paper Tray 1 fully adjustable paper tray.

• Paper Tray 2 fully adjustable paper tray.

• Paper Tray 3 high capacity paper tray.

• Paper Tray 4 high capacity paper tray.

• Paper Tray 5 (Bypass Tray) used for non-standard printing media.

• Security kit provides additional security features, such as image overwrite options.

• Color Scanner used to scan in color.

• Server Fax enables users to send and receive hard copy faxes via a fax server.

Requires a Third Party Fax Server to be configured and installed.

• Internet Fax allows users to send or receive faxes over the internet or intranet.

• Scanning enables E-mail and Workflow Scanning services.

User Guide 27

Getting Started Xerox® WorkCentre® 5800/5800i Series

Optional

• Paper Tray 6 high capacity paper tray.

• Tray 6 Large Paper Kit converts paper tray 6 to hold larger paper sizes.

• Tray 6 A4 Short Edge Feed Kit converts paper tray 6 into a short edge feed tray.

• Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55

#10 Envelope s (4.1"x 9.5") can be loaded in the tray.

• Paper Tray 7 (Inserter) adds pre-printed sheets into copy sets. This is only available with the

high volume finisher or high volume finisher with booklet maker.

• Paper Tray Lock Kit locks the trays so that paper cannot be removed, this is a useful feature in

libraries.

• Offset Catch Tray delivers collated or uncollated output when a finisher is not installed.

• Basic Office Finisher stacks, collates, staples and offsets your output.

• Office Finisher stacks, collates, staples and offsets your output. A hole punch kit is also

available for this finisher.

• Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher 3 Hole Punch Kit enables the Office Finisher to make 3 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher 4 Hole Punch Kit enables the Office Finisher to make 4 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher Swedish 4 Hole Punch Kit enables the Office Finisher to make 4 hole punches.

Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher with Booklet Maker creates booklets, collates, offsets, stacks and staples your

output. Hole punch kits can be installed with this finisher.

• High Volume Finisher collates, offsets, stacks and staples your output. Hole punch kits can be

installed with this finisher.

• High Volume Finisher 2 Hole Punch Kit enables the High Volume Finisher to make 2 hole

punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• High Volume Finisher 3 Hole Punch Kit enables the High Volume Finisher to make 3 hole

punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• High Volume Finisher 4 Hole Punch Kit enables the High Volume Finisher to make 4 hole

punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• High Volume Finisher Swedish 4 Hole Punch Kit enables the High Volume Finisher to make

4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• High Volume Finisher with Booklet Maker creates booklets, collates, offsets, stacks and

staples your output. Tri-fold and Hole Punch kits can be installed with this finisher.

• Trifo lder available with the High Volume Finisher with Booklet Maker. Enables the finisher to

produce tri-folded documents in a C fold or a Z fold.

• Convenience Stapler

for manual stapling. The Convenience Shelf must be installed.

• Convenience Shelf a shelf which can be installed on the left side of the device.

28 User Guide

Getting Started Xerox® WorkCentre® 5800/5800i Series

• USB Keyboard support enables users to plug in an external keyboard. The keyboard can be

useful to enter logins with strong passwords, enter scan metadata, enter email addresses and maintain the device address book.

• LAN Fax enables users to send faxes directly from their PC using the print and fax drivers.

Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed.

• Basic Fax Kit (Embedded) this kit enables a single fax line connection.

• Extended Fax Kit (Embedded) this kit enables two fax lines to be connected.

• Scan to PC Desktop Kit enables you to scan to your computer. Standard and Pro versions are

available.

• XPS Enablement Kit enables you to create documents in the XPS (XML Paper Specification)

for mat.

• McAfee Integrity Control Kit uses McAfee software to detect and prevent modification and

execution of files on the device.

• Unicode International Printing Kit enables unicode characters to be printed.

• Wireless Print Kit enables connection to a wireless network.

• Xerox App Gallery 1.0 use this App to access, login, browse, and download ConnectKey Apps

from the Xerox App Gallery.

• Xerox @PrintByXerox use this App to print documents to ConnectKey-enabled devices using

email submission from any location.

• Xerox QR Code use this App to link your mobile applications with ConnectKey devices. You can

also use the QR Code App to access information about related Xerox

Mobile Apps.

• Wi-Fi Direct allows you to connect directly to your printer using Wi-Fi enabled mobile devices.

• AirPrint 1.4 allows you to print from wired or wireless Apple iOS-based mobile devices and Mac

OS-based devices without the need to install a print driver.

• Xerox Secure Access provides a card reading device to restrict access to the device.

• Network Accounting enables the tracking of device usage for Print, Copy and Scan jobs from

multiple devices over the network. A third party server is needed.

• Xerox Standard Accounting is an accounting tool which tracks the number of Copy, Print,

Workflow Scanning, Server Fax and Fax jobs for each user.

• Xerox Copier Assistant Kit provides easier access to the copying capabilities. This assistive

technology is an alternative to the standard touchscreen and helps everyone, especially people who are wheelchair users, blind or visually impaired, to easily program copy jobs and make copies.

• Foreig n Interface Device enables the attachment of a third party access and accounting

device, such as a card swipe or coin operated unit.

Not Available

• All the potential options for this device are available on this model either as standard or

optional features.

User Guide 29

Getting Started Xerox® WorkCentre® 5800/5800i Series

Identifying the WorkCentre 5855 Standard and Optional Services

Additional optional functions and kits are also available and can be purchased and installed.

The options available depend on your device model and software version.

Standard

• Paper Tray 1 fully adjustable paper tray.

• Paper Tray 2 fully adjustable paper tray.

• Paper Tray 3 high capacity paper tray.

• Paper Tray 4 high capacity paper tray.

• Paper Tray 5 (Bypass Tray) used for non-standard printing media.

• Security kit provides additional security features, such as image overwrite options.

• Color Scanner used to scan in color.

• Server Fax enables users to send and receive hard copy faxes via a fax server.

Requires a Third Party Fax Server to be configured and installed.

• Internet Fax allows users to send or receive faxes over the internet or intranet.

• Scanning enables E-mail and Workflow Scanning services.

Optional

• Paper Tray 6 high capacity paper tray.

• Tray 6 Large Paper Kit converts paper tray 6 to hold larger paper sizes.

• Tray 6 A4 Short Edge Feed Kit converts paper tray 6 into a short edge feed tray.

• Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55

#10 Envelope s (4.1"x 9.5") can be loaded in the tray.

• Paper Tray 7 (Inserter) adds pre-printed sheets into copy sets. This is only available with the

high volume finisher or high volume finisher with booklet maker.

• Paper Tray Lock Kit locks the trays so that paper cannot be removed, this is a useful feature in

libraries.

• Offset Catch Tray delivers collated or uncollated output when a finisher is not installed.

• Office Finisher stacks, collates, staples and offsets your output. A hole punch kit is also

available for this finisher.

• Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher 3 Hole Punch Kit enables the Office Finisher to make 3 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

• Office Finisher 4 Hole Punch Kit enables the Office Finisher to make 4 hole punches. Other

hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

30 User Guide