Xerox 5400 User Manual

PHASER™ 5400 LASER PRINTER

User Guide

Xerox Phaser™ 5400 Laser Printer User Guide

721P57660 September 2001

Copyright © 2001, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Printed in the United States of America.

Ethernet Phaser

Adobe PostScript

®,

the stylized X, and XEROX® are registered trademarks of Xerox Corporation.

™

and infoSMART™ are trademarks of Xerox Corporation.

, Acrobat®, Acrobat® Reader, Illustrator®, PageMaker®, Photoshop®, and

, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®, Quake®, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™ are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®,

Apple Chancery

, Chicago®, Geneva®, Monaco®, and New York® are registered

trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

Marigold™ and Oxford™ are trademarks of AlphaOmega Typography.

Avery™ is a trademark of Avery Dennison Corporation.

PCL

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic

Symbol

, ITC Zapf Chancery®, and ITC Zapf Dingbats® are registered trademarks of

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC

International Typeface Corporation.

Bernhard Modern™, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel Garamond™, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

MS-DOS

Wingdings™ in TrueType

and Windows® are registered trademarks of Microsoft Corporation.

format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and TrueType is a registered trademark of Apple Computer, Inc.

Albertus™, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

Antique Olive

is a registered trademark of M. Olive.

Eurostile™ is a trademark of Nebiolo.

Novell

and NetWare® are registered trademarks of Novell, Incorporated.

, Sun Microsystems®, and Sun Microsystems Computer Corporation® are registered

Sun trademarks of Sun Microsystems, Incorporated.

SPARC

is a registered trademark of SPARC International, Incorporated. SPARCstation™ is a trademark of SPARC International, Incorporated, licensed exclusively to Sun Microsystems, Incorporated.

UNIX

is a registered trademark in the US and other countries, licensed exclusively

through X/Open Company Limited.

As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR name and logo are registered U.S. marks.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

User safety summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Printer components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Display screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Power saver feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Xerox supplies and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Print Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Storing paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Paper weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Capacities of input sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Supported media and media sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Custom paper sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Unacceptable media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading media in Tray 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Printing on special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Printing envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Printing transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Printing two-sided (duplex) jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Replacing the Laser Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Troubleshooting print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

User Guide v

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Preventing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Clearing a duplex jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Clearing an exit jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Clearing a stacker jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Clearing a Tray 1 jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Clearing a Tray 2 or Tray 3 jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Clearing a jam at the Laser Print Cartridge. . . . . . . . . . . . . . . . . . . . . . . . 87

Paper size/type mismatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Xerox Phaser 5400 Laser Printer CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . 94

Xerox web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Customer Support Centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Material Safety Data Sheet (MSDS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

vi Xerox Phaser 5400 Laser Printer

Warranty

Printer Warranty

Xerox warrants that the Phaser 5400 Laser Printer will be free from defects in materials and workmanship for a period of one (1) year from the date of shipment. If the product proves defective during the warranty period, Xerox, at its option, will:

(1) repair the product by means of telephone support or on-site service at no charge for parts or labor,

(2) replace the product with a comparable product, or

(3) refund the amount paid for the product, less a reasonable allowance for usage, upon its return.

Under this product warranty, the Customer must notify Xerox or its authorized service representative of the defect before the expiration of the warranty period. To obtain service under this warranty, the Customer must first contact Xerox Telephone Support personnel or that of its authorized service representative. Telephone Support personnel will work to resolve issues professionally and quickly, however the Customer must reasonably assist Xerox or its authorized representative.

If telephone support is unsuccessful, Xerox or its authorized service representative will provide warranty repair at Customer's site without charge as provided below.



Service is available within the customary on-site service area in the United States and Canada for products purchased in the United States and Canada.



Inside the European Economic Area, service is available within the customary on-site service area for products purchased in the EEA.



Outside the US, Canada, & EEA, service is available within the customary on-site service area in the country of purchase.

Xerox reserves the right to charge for on-site service in exceptional cases.

A description of the customary on-site service area may be obtained from the local Xerox Customer Support Center or authorized Xerox distributor. On-site service is at Xerox or its authorized service representative’s sole discretion and is considered an option of last resort.

If the Customer’s product contains features that enable Xerox or its authorized service representative to diagnose and repair problems with the product remotely, Xerox may request that the Customer allow such remote access to the product.

In the maintenance of the product, Xerox may use new or equivalent to new parts or assemblies for equal or improved quality. All defective parts and assemblies become the property of Xerox. Xerox, at its option, may request the return of these parts.

Consumables Warranty

Xerox warrants that laser print cartridges will be free from defects in materials and workmanship for a period of one (1) year from date of installation. All other Customer Replaceable Consumables (CRCs) will be covered for a period of ninety (90) days (six (6) months where longer periods are required by law) from the date of installation, but not more than one (1) year from date of shipment. Under this warranty, the Customer must notify Xerox or its authorized service representative of the defect before the expiration of the warranty period. XEROX MAY REQUIRE THAT THE DEFECTIVE CRC BE RETURNED TO A DESIGNATED XEROX DEPOT OR THE XEROX REPRESENTATIVE FROM WHICH THE CRC WAS ORIGINALLY PURCHASED. Claims will be handled according to the current Xerox procedure.

These warranties shall not apply to any defect, failure or damage caused by improper use or improper or inadequate maintenance and care. Xerox shall not be obligated under these warranties:

a) to repair damage resulting from attempts by personnel other than Xerox representatives to install, repair or service the product unless directed by a Xerox representative;

b) to repair damage, malfunction, or degradation of performance resulting from improper use or connection to incompatible equipment or memory;

c) to repair damage, malfunction, or degradation of performance caused by the use of non-Tektronix/Xerox printer supplies or consumables or the use of Tektronix/Xerox supplies not specified for use with this printer;

d) to repair a product or CRC that has been modified or integrated with other products when the effect of such modification or integration increases the time or difficulty of servicing the product or CRC;

e) to perform user maintenance or cleaning or to repair damage, malfunction, or degradation of performance resulting from failure to perform user maintenance and cleaning as prescribed in published product materials;

f) to repair damage, malfunction, or degradation of performance resulting from use of the product in an environment not meeting the operating specifications set forth in the user manual;

g) to repair this product after the limit of its duty cycle has been reached; all service thereafter shall be billed on a time and material basis;

h) to replace CRCs that have been refilled, are used up, abused, misused, or tampered with in any way.

THE ABOVE WARRANTIES ARE GIVEN BY XEROX WITH RESPECT TO THIS PRODUCT AND ITS CUSTOMER REPLACEABLE CONSUMABLES IN LIEU OF ANY OTHER WARRANTIES, EXPRESS OR IMPLIED. XEROX AND ITS VENDORS DISCLAIM ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR ANY SIMILAR STANDARD IMPOSED BY APPLICABLE LEGISLATION. XEROX' RESPONSIBILITY TO REPAIR, REPLACE, OR OFFER A REFUND FOR DEFECTIVE PRODUCTS AND CUSTOMER REPLACEABLE CONSUMABLES IS THE SOLE AND EXCLUSIVE REMEDY PROVIDED TO THE CUSTOMER FOR BREACH OF THESE WARRANTIES. XEROX AND ITS VENDORS WILL NOT BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF PROFITS) IRRESPECTIVE OF WHETHER XEROX OR THE VENDOR HAS ADVANCE NOTICE OF THE POSSIBILITY OF SUCH DAMAGES.

Some states, provinces, and countries do not allow the exclusion or limitation of incidental or consequential damages or exclusions or limitations on the duration of implied warranties or conditions, so the above limitations or exclusions may not apply to you. This warranty gives you specific legal rights, and you may also have other rights that vary by state, province, or country.

For the software warranty please see the end user license agreement included with the software.

In certain geographies this product is warranted by Fuji Xerox. This statement of warranty does not apply in Japan – please refer to the warranty statement provided in the Japanese user manual for products purchased in Japan.

If you are an Australian consumer, you should be aware that the Trade Practices Act 1974 and equivalent State and Territory legislation (collectively “the Acts”) contain special provisions designed to protect Australian consumers. Nothing in any Fuji Xerox warranty material excludes or limits the application of any provision of any of the Acts, where to do so would contravene the Acts or cause any part of this warranty to be void. In this warranty material, an implied condition or warranty, the exclusion of which from a contract with a “Consumer” (as defined in the Acts) would contravene any provision of the Acts or cause any part or all of this warranty to be void, is called a “Non-excludable Condition”. To the full extent permitted by law, Fuji Xerox’ sole and total liability to the customer for a breach of any Non-excludable Condition (including for any consequential loss suffered by the customer) is limited, except as otherwise stated herein, to (at Fuji Xerox’ option) replacing or repairing the goods, or resupplying, or paying the cost of the resupply of, the services, in respect of which the breach occurred. Subject to the above, all conditions and warranties which would or might otherwise be implied in a Consumer contract, whether by operation of statute, inference from circumstances, industry practice or otherwise, are excluded.

User safety summary

Your printer and the recommended consumable supplies have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your printer.

Electrical Safety



Use the power cord supplied with your printer.



Do not use a ground adapter plug to connect the printer to a power source receptacle that lacks a ground connection terminal.



Plug the power cord directly into a properly grounded electrical outlet. Do not use an extension cord. If you do not know whether an outlet is grounded, ask an electrician to check the outlet.

Warning

Avoid the potential of severe electrical shock by ensuring the printer is properly grounded.



Do not place the printer where people may step on the power cord.



Do not place objects on the power cord.



Do not obstruct the ventilation openings. These openings are provided to prevent overheating of the printer.

Warning

Do not push objects into slots and openings on the printer. Making a contact with a voltage point or shorting out a part could result in fire or electrical shock.



If you notice unusual noises or odors, switch off the printer power immediately. Disconnect the power cord from the electrical outlet. Call an authorized service representative to correct the problem.



The power cord is attached to the printer as a plug-in device at the back of the printer. In the event it is necessary to remove all electrical power from the printer, disconnect the power cord from the power receptacle.



If any of the following conditions occur, switch off the printer power immediately, disconnect the power cord, and call an authorized service representative.



The power cord is damaged or frayed.



Liquid is spilled into the printer.



The printer is exposed to water.



Any part of the printer is damaged.

Maintenance Safety



Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.



Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a dangerous condition.



Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so. The power cord should be removed when performing these installations. Except for user installable options, there are no parts that you can maintain or service behind these covers.

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help to ensure the continued safe operation of your printer.



Use the material and supplies specifically designed for your printer. The use of unsuitable materials may result in poor performance and possibly a hazardous situation.



Follow all warnings and instructions marked on, or supplied with, the printer, options and supplies.



Place the printer in a dust free, well ventilated area where the temperature range is 5 degrees C to 35 degrees C (41 degrees F to 95 degrees F) and the relative humidity is 15 percent to 85 percent.



Place the printer in an area where there is adequate space for ventilation, operation and servicing. The recommended minimal spacing is 76 cm (29.9 in.) in front of the printer, 50 cm (19.7 in.) above the printer, 30 cm (11.8 in.) behind the printer, 20 cm (7.9 in.) on the side of the printer with the fan exhaust, and 10 cm (4.0 in.) on the other side. Do not block or cover the slots and openings on the printer. Without adequate ventilation, the printer may overheat.



For optimum performance, use the printer at elevations below 2,500 meters (8,200 ft.). Use at elevations above 2,500 meters (8,200 ft.) exceeds operability limits.



Do not place the printer near a heat source.



Do not place the printer in direct sunlight.



Do not place the printer in line with the cold air flow from an air conditioning system.



Place the printer on a level, solid surface with adequate strength for the weight of the machine. The base printer weight without any packaging materials is 27 kg (60 lbs.).



The printer is heavy, and must be lifted by two people. The illustration below shows the proper technique for lifting the printer.

27 kg



60 lbs

3925-01



Exercise care in moving or relocating the printer, it is back-heavy and could tip backward. Follow the recommended procedure when moving the printer from one location to another. Refer to the Xerox Phaser 5400 Laser Printer Installation Setup

poster.



Do not place any liquids on the printer.

Warning

Be careful when working in areas inside the printer identified with a warning symbol. These areas may be very hot and could cause personal injury.



Wait 10-15 seconds between switching the printer off and on.



Keep hands, hair, neckties, etc., away from the exit and feed rollers.

While printing, follow these precautions:



Do not remove the media source tray that you have selected in the driver or front panel.



Do not open the covers.



Do not switch off the printer power.



Do not move the printer.

Symbols that may be marked on your product:

DANGER high voltage:

Protective ground (earth) terminal:

Hot surface on or in the printer. Use caution to avoid personal injury:

Use caution. Refer to the manual(s) for information:

Warning

If the product loses the ground connection, usage of knobs and controls (and other conductive parts) can cause an electrical shock. Electrical product may be hazardous if misused.

For your protection, do not defeat any interlocks.

Overview

Printer components

The base printer contains the following major components:

Front view

1 Standard output bin 2 Paper guide/curl extension 3 Control Panel 4 Paper support and stopper 5 Multi-sheet Bypass Feeder

(shown closed)

6 Tray 1 7 Paper amount indicator 8 Power switch

Rear view

9 Rear cover (shown closed) 10 Power cord receptacle 11 Ventilation slots 12 Interface connectors

(Parallel, USB, Ethernet)

13 Top cover (shown closed)

3925-03

Overview

3925-04

User Guide 1

Printer options

Front view

1 1,000-Sheet Stacker Bin 2 500-Sheet Feeder

(A3/Ledger, shown as Tray 2 or A4/Letter, shown as Tray 1)

3 2,000-Sheet Feeder

(shown as Tray 3)

Overview

Rear view

4 Duplex Module (shown installed)

3925-05

3925-06

2 Xerox Phaser 5400 Laser Printer

Control panel

The Xerox Phaser 5400 control panel:



Displays printer status and jobs in process.



Provides the means to change printer settings.



Allows you to print reports (such as the configuration report, which lists the printer’s current settings).

Overview

3925-07

1 Display screen

2 Four indicator lights:

- Online indicator light

- Form Feed indicator light

- Fault indicator light

- Data indicator light

3 Eight control panel keys:

- Online key (Password #0)

- Enter key (Password #4)

- Menu Up key (Password #1)

- Menu Down key (Password #5)

- Item Up key (Password #2)

- Item Down key (Password #6)

- Value Up key (Password #3)

- Value Down key (Password #7)

User Guide 3

Display screen

The control panel’s display screen:



Provides access to a hierarchy of menus to configure and control the printer. Access the menus by pressing the Menu keys (labeled 1 or 5). For more information on the menu structure, refer to the Advanced Features and Troubleshooting Manual.



Overview

Displays information about the status of the printer (or the job in process):

Examples:



The printer is online and ready to accept print jobs:



The printer is processing data:



The printer is waiting for more data:

Ready

Processing...

Waiting...



The printer is low on toner:

Toner Low



A tray is empty (in this case, Tray 2 is empty and no longer is being used to print):

Tray 2 Empty

4 Xerox Phaser 5400 Laser Printer



There is a problem (in this case, a paper jam has occurred while feeding from Tray 3):

Tray 3 JamOpen Tray 3

For information on using the menus, refer to the Advanced Features and Troubleshooting Manual on your printer’s CD-ROM.

Power saver feature

Products that carry the ENERGY STAR® label are designed to use less energy, help you save money on Utility bills, and help protect the environment.

Your Phaser 5400 laser printer is preset at the factory to enter a "low power" state after a specified period of non-use. In this mode, the printer systems are shut down. When a print job is initiated, it will wake up the printer. The recovery time is approximately 30 seconds.

The default setting (*) for your printer to enter a power saver mode is 60 minutes. To change the default time setting, follow these steps on the control panel:

1. Press the Menu keys (labeled 1 or 5) to scroll to the System Menu.

2. Press the Item keys (labeled 2 or 6) to scroll to Power Saver.

3. Press the Value keys (labeled 3 or 7) to scroll to the appropriate

selection: Off, 15, 30, 60*, 90, 120, or 180 minutes.

Overview

4. Press the Enter key (labeled 4).

5. Press the On Line key (labeled 0) to exit the menus.

For additional information on power consumption and settings, refer to the Advanced Features and Troubleshooting Manual.

User Guide 5

Xerox supplies and accessories

The following are the printer’s Customer-Replaceable Consumables (CRCs)

1 Laser Print Cartridge (accessed through the top cover) 2 Maintenance Kit (Fuser and Bias Transfer Roll)

Overview

Your printer displays messages on the control panel when user intervention is required. Attention messages do not result in printer shutdown, but warn of an action that should be taken to avert a shutdown.

3925-08

An empty Laser Print Cartridge or expended maintenance item may reduce print quality and/or prevent printing.



Keep consumables and maintenance items in supply.



Add or replace when prompted by the printer.

To order supplies and accessories, contact your local dealer, or visit the Xerox web site: www.xerox.com/officeprinting

6 Xerox Phaser 5400 Laser Printer

Customer-Replaceable Consumables

Item Average Life Part Number

Laser Print Cartridge 20,000 prints* 113R00495

Maintenance Kit



Contains: a Fuser Cartridge, Bias Transfer Roll, cleaning cloth, and instructions.

* Average life of a Laser Print Cartridge is based on page coverage of 5 percent using Letter-

or A4-size paper. The printer displays a message on the control panel when the toner is low and when you need to replace the Laser Print Cartridge.

200,000 prints 109R00521

for 110 V (60 Hz)

109R00522 for 220 V (50 Hz)

Xerox professional printing paper

Item Size Description Part Number

Standard Papers

Overview

Xerox 4024 DP Letter (U. S.)

8.5 x 11 in.

Xerox Business Multi-purpose 4200

Xerox 4024 DP 3-hole punch

Letter (U. S.)

8.5 x 11 in.

Letter (U. S.)

8.5 x 11 in.

Xerox 4024 DP Legal

8.5 x 14 in.

Xerox 4024 DP Ledger

11x17in.

Xerox Premier Paper A4 (Metric Letter)

210x297mm

Xerox Business Paper A4 (Metric Letter)

210x297mm

Xerox Cover Stock Letter (U. S.)

8.5 x 11 in.

Alternative Paper

Xerox Image Series Smooth

Letter (U. S.)

8.5 x 11 in.

Recycled Paper

Xerox Planet Plus A4 (Metric Letter)

210x297mm

20 lbs. (75 g/m

80 g/m

65 lbs. (243 g/m

20 lbs. (75 g/m

80 g/m

)

3R721

3R2047

3R2193

3R727

3R729

3R91805

3R91820

)

3R3041

3R54

3R90652

User Guide 7

Xerox transparency film

Item Size Part Number

Xerox Clear Letter (U. S.)

3R3117

8.5x11in.

Xerox Paperback, Clear

Xerox Type C, Plain A4 (Metric Letter)

Overview

Letter (U. S.)

8.5x11in.

210x297mm

3R3028

3R96002

Xerox labels

Size Description Part Number

A4 (Metric Letter)

24 labels per sheet 3R96178

210 x 297 mm

Letter (U.S.)

30 labels per sheet 3R4469

8.5 x 11 in.

Options

Option and Features Part Number

Hard Disk Drive



2+ Gbyte hard drive



Store resources, fonts, forms, and macros; enables uninterrupted large-job collation

097S02806

A3-/Ledger-/Legal-size Cassette



Additional/Replacement - Tray only

A4-/Letter-size Cassette



Additional/Replacement - Tray only

500-Sheet Feeder with A3-/Ledger-size tray



Additional media tray and feeder



A3-/Ledger-size tray is interchangeable with Tray 1

109R00523

109R00524

097S02711

or any 500-Sheet Feeder

500-Sheet Feeder with A4-/Letter-size tray



Additional media tray and feeder



A4-/Letter-size tray is interchangeable with Tray 1 or

097S02712

any 500-Sheet Feeder

8 Xerox Phaser 5400 Laser Printer

Options (cont'd.)

Option and Features Part Number

2,000-Sheet Feeder



Enables loading of up to 2,000 sheets of paper of A4or Letter-size



Increased paper-printing capacity



Increased printing versatility and convenience

1,000-Sheet Stacker Bin



Enables stacking of up to 1,000 sheets of paper



Supplements the standard output bin

Duplex Module



Enables automatic duplex capability

Memory (DIMMs)



Increases the font capability and enhances the speed of data transfer and complex page processing



Memory kits available in three configurations, packaged in single units each:



16 Mbytes



32 Mbytes



64 Mbytes

Flash Memory (DIMMS)



Provides 8 Mbytes of memory for storage of downloaded fonts and overlays

097S02714

Overview

097S02715

097S02713

097S02356

097S02357

097S02358

097S02360

User Guide 9

Print Media

Storing paper



Store the paper on a flat surface, in a relatively low-humidity environment.



Avoid storing paper in such a way as to cause wrinkling, bending, curling, etc.



Do not unwrap paper until you are ready to use it, and rewrap any paper you are not using.



Do not expose paper to direct sunlight or high humidity.

Paper weights

Acceptable Weight Input Source

(16 lb. bond to 110 lbs.

(16 lb. bond to 36 lbs.

(16 - 28 lbs. bond) Duplex Module

Main 500-Sheet Tray

Optional 500-Sheet Feeders

2,000-Sheet Feeder

Multi-sheet Bypass Feeder

Print Media

60-200 g/m card stock)

60-135 g/m bond)

60-105 g/m

10 Xerox Phaser 5400 Laser Printer

Capacities of input sources

Input Source Capacity

Tray 1



Standard 500 sheet input source.

Tray 2



Optional input source installed immediately

500

500*

below Tray 1.



May be a 500-Sheet Feeder or the 2,000-Sheet Feeder.

Tray 3



Optional input source installed immediately

500*

below Tray 2.



Only available if Tray 2 is not the 2,000-Sheet Feeder.



May be another 500-Sheet Feeder or the 2,000-Sheet Feeder.

Multi-sheet Bypass Feeder



Functions as either a single sheet manual feed

150

tray or a tray for up to 150 sheets.

All capacities assume a typical paper weight of 80 g/m2 (20 lbs.).

Capacities will differ with other weights. Note: Do not load paper above the indicated mark located on the back

or side of the tray.

Print Media

User Guide 11

Supported media and media sizes

Media Media Size

B4-JIS

B5-JIS

Statement

Executive

Letter

Folio

Legal

Ledger

Print Media

Envelopes COM-10 Monarch DL C5

Tray 1, Tray 2, Tray 3

Multi-sheet

A4/Letter A3/Ledger

2,000 sheet

Bypass Feeder

feeder

LEF

(2)

(3)

-SEF

-LEF

-SEF

LEF

297 x 420 mm - SEF

210 x 297 mm LEF LEF LEF LEF

LEF

(2)

(3)

(1)(3)

(1)(2)

(1)

148 x 210 mm LEF

105 x 148 mm - - - LEF

257 x 364 mm - SEF - SEF

182 x 257 mm LEF

5.5 x 8.5 in. LEF

7.25 x 10.5 in. LEF

8.5 x 11 in. LEF LEF LEF LEF

8.5 x 13 in. - SEF - SEF

8.5 x 14 in. - SEF - SEF

11 x 17 in. - SEF

4.1 x 9.5 in.

3.8 x 7.5 in.

110 x 220 mm

162 x 229 mm

(1)

Transparencies A4 Letter

Labels A4 Letter

SEF = Short-Edge Feed, LEF = Long-Edge Feed

(1)

Simplex (one-sided) printing only.

(2)

Only when Defaults = Millimeters in the Control Panel System Menu.

(3)

Only when Defaults = Inches in the Control Panel System Menu.

210 x 297 mm

8.5 x 11 in.

210 x 297 mm

8.5 x 11 in.

LEF

(1)

LEF

(1)

-LEF

LEF

(1)

12 Xerox Phaser 5400 Laser Printer

Custom paper sizes

Acceptable

Tray 1, Tray 2, Tray 3

sizes

A4/Letter A3/Ledger

Simplex

Width 148 - 297 mm

5.83 - 11.69 in.

Length 98.4 - 216 mm

3.875 - 8.5 in.

Duplex

Width 182 - 297 mm

7.16 - 11.69 in.

Length 139.7 - 216 mm

5.5 - 8.5 in.

210 - 297 mm

8.27 - 11.69 in.

139.7 - 431.8 mm

5.5 - 17 in.

210 - 297 mm

8.27 - 11.69 in.

139.7 - 431.8 mm

5.5 - 17 in.

2,000 sheet

Bypass Feeder

feeder

None 76.2 - 305 mm

3 - 12 in.

None 98.4 - 508 mm

3.875 - 20 in.

None 182 - 297 mm

7.16 - 11.69 in.

None 139.7 - 431.8 mm

5.5 - 17 in.

Multi-sheet

Print Media

User Guide 13

Unacceptable media

The following media are unacceptable for use in the printer. Their use may cause high rates of jamming and other paper-handling problems:



Excessively thick or thin paper



Heavily textured paper



Paper that has already been printed on (pre-printed letterhead is allowed)



Wrinkled, torn, or bent paper



Moist or wet paper



Curled paper



Paper with an electrostatic charge



Glued paper



Paper with special coating



Paper unable to withstand a temperature of 150 degrees C (302 degrees F)



Thermal paper

Print Media



Carbon paper



Paper with paper fasteners, ribbons, staples, tape, etc. attached



Label stock with exposed backing sheet

14 Xerox Phaser 5400 Laser Printer

+ 93 hidden pages