XEROX 385 User Manual

Pro 385 User Manual

Chapter 1 Getting Started Chapter 2 Making a Copy Chapter 3 Sending a Fax Chapter 4 Receiving a Fax Chapter 5 Printing Chapter 6 Scanning Chapter 7 Trouble Shooting Chapter 8 Maintenance Chapter 9 Appendix Chapter 10 Glossary Index

Pro 385 User Manual

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Chapter 1 Getting Started

Set Up Your Machine 1-1 Unpacking 1-1 Control Locations and Functions 1-2 Choosing a Location 1-4 Setting Up Your Machine 1-4 Document Inpute Tray 1-4 Printer Exit Tray 1-5 Document Exit Tray 1-5 Installing the Laser Printer Cartridge 1-6 Telephone Line 1-9 Extension Phone 1-9 PC Cable 1-10 AC Power Cord 1-12 Print Media Specifications 1-13 Core media List 1-14 Loading Paper 1-15 Using the Automatic Paper Feeder 1-15 Using the Manual Paper Feeder 1-20 Paper Guidelines 1-22 Installing Software 1-24 System Requirements 1-24 Overview of the WorkCentre 385 Drivers 1-24 Additional Software 1-25 Software Installation Procedure 1-26 Uninstalling Software 1-30 Using the Control Panel 1-32 System Setup 1-34 Ringer Volume 1-34 Home Resolution and Home Contrast 1-35 Sound Control 1-36 Remote Diagnosis Protection 1-37 Select Language 1-38 Econo Mode Setting 1-38 Last Fax Data Reprint 1-39 Adjusting Speaker Volume 1-40 Setting the Clock Mode 1-41 Setting the Date and Time 1-42 Setting the System ID(your Number and Name) 1-43 Print Priority 1-43 Dual 1-44

Installing the Machine

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Reports 1-46 Printing Reports 1-46 User Options (System Data) 1-47 Setting an Option 1-47 Selectable Options 1-48

Installing the Machine

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Getting Started

Set Up Your Machine

Unpacking

Chapter 1

Laser Printer

WorkCentre 385

Document Exit tray

Telephone line cord

cartridge

Document Input tray

Power cord

Parallel cable

* Appearance may vary according to country.

One-touch label

Printer exit tray

User Guide

CD-ROM

1-1

Control Locations and Functions

Take a moment to familiarize yourself with the main components and their locations.

Automatic Paper Feeder

Front View

Document Input Tray

Control Panel

Document Exit Tray

Paper Guides

Extension Tray

Automatic Paper Feeder

Manual Paper Feeder

Automatic Document Feeder

Document Guides

Note: Your machine may look slightly different than the illustration.

1-2 Getting Started

Paper Exit Tray

Rear View

TEL LINE Jack

Inside

Cover

EXT. LINE Jack

PC Cable Connector

Power Cord Connector

Laser Printer Cartridge

Cover Release Buttons (right and left sides)

Set Up Your Machine 1-3

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near you r workst ation . Leave enoug h space t o allow f or easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

In direct sunlight.

Near heat sources or ai r conditioners.

In dusty or dirty environments.

Setting Up Your Machine

Document Input Tray

Insert the two tabs on the tray into the slots as shown. Fold out the extender on the tray, if necessary.

1-4 Getting Started

Printer Exit Tray

While pushing inward on the flexible side tabs of the printer exit tray, insert them into the corresponding slots. If desired, fold out the extension tray.

Side tab

Extension tray

Document Exit Tray

Insert the two tabs on the document exit tr ay into the slots on the front of your machine. Fold out the extension tray, if necessary.

Side tab

Insert one side tab. Then, while pushing inward on the remaining tab, slide it into place.

Extension tray

Set Up Your Machine 1-5

Installing the Laser Printer Cartridge

Open the cover by pulling t he cover relea se butt ons on bot h side s of the

machine toward you.

Cover Release Button

2 Unwrap the Laser Printer Cartridge. 3 Shake the Laser Printer Cartridge from side to side five or six times t o

distribute the toner evenly.

1-6 Getting Started

4 Carefully remove the sealing tape by pulling straight out on the tab

protruding from the end of the Laser Printer Cartridge.

5 Locate the two L aser Printer Cartridge slo ts inside the printer, one on

each side.

cartridge slot

Set Up Your Machine 1-7

6 Grasp the handle and slide the Laser Printer Cartridge down along the

cartridge slots until it clicks into place.

7 Close the cover. Make sure that the cover is securely closed and both

cover release buttons have clicked into place.

1-8 Getting Started

Telephone Line

Plug one end of the telep hone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

To a

standard

phone wall

jack

Extension Phone

If you want to use an ordinary phone or answering machine with your WorkCentre 385, connect it to the jack labelled EXT. LINE on the back of the machine.

To a

regular

phone or

answering

machine

Set Up Your Machine 1-9

PC Cable

Your Xerox WorkCentre 385 is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre 385 to a computer that supports bi-directional communications (IEEE standard 1284).

Note: If using another parallel cable, ensure that it meets IEEE standard

1284 specifications.

To connect the WorkCentre 385 to a computer, follow the steps below:

CAUTION: Make sure the computer is tu rned of f , and the WorkCentre 385

is unplugged from the power outlet.

1 Plug the parallel cable into the connect or on the back of the

WorkCentre 385. Swing the metal clips of the connector inward until they lock firmly inside the notches on the parallel cable connector.

1-10 Getting Started

Connector Clips

2 Connect the other e nd of the c able to t he paral lel port on y our computer.

If necessary, refer to your computer documentation for assistance with this procedure.

Set Up Your Machine 1-11

AC Power Cord

WARNING: There is NO On/Off switch for the WC 385. When the AC power cord is plugged in, the machine is fully energized.

Note: To correctly install the WC 385, the AC power cord must remain unplugged from the grounded wall outlet until software is to be loaded. In the next step, one end of the power cord will be plugged into the back of the WC 385. Leave the other end of the cord unplugged until directed to plug it in during software installation.

1 Plug one end of the AC Power Cord in the back of the WC 385.

1-12 Getting Started

Print Media Specifications

Refer to the Appendix for detailed print media specifi cations. There are two locations to load paper, the Automatic Paper Feeder and the

Manual Paper Feeder. The table below illustrates the paper types that can be loaded into each:

Automatic Paper Feeder Manual Paper Feeder

Standard Paper Non-Standard Paper Transparency Film Transparency Film Paper Label Paper Label

Envelopes Card Stock Odd Size (minimum 10.5 cm x 15 cm)

In the table below, the capacities fo r the various media in th e Automatic Paper Feeder and the Manual Paper Feeder are shown:

Type

Paper

Transparency Film 1 1 Paper Label 1 1 Card Stock N/A 1 Envelope N/A 1

Automatic Paper Feeder Capacity

150 (20# 80 gm

Stock)

Set Up Your Machine 1-13

Manual Paper Feeder Capacity

In the following table, the capacity of the Automatic Paper Feeder is shown:

Paper Type Capacity

Letter/A4

Legal

All Other Stock (Label Paper,

100 Sheets (20# 80 gm

50 Sheets (20# 80 gm 1

paper)

Transparency, Envelope)

Core Media List

The following list reflects the media that has been tested and is guaranteed to successfu lly print.

Paper Size Weight

Xerox 4200 Letter (8 1/2 x11) 16# Xerox 4024DP Bond Letter (8 1/2 x11)

Xerox 80 Premier 210 X 297 mm

Xerox Blue, Green and

Letter (8 1/2 x 11)

Red Xerox 3R9023

Letter (8 1/2 x 11) N/A

Transparency Film

20# 80 gm

80 gm

20# 80 gm

1-14 Getting Started

In the following table, the capacity of the Automatic Paper Feeder is shown:

Paper Type Capacity

Letter/A4

Legal

All Other Stock (Label Paper,

100 Sheets (20# 80 gm

50 Sheets (20# 80 gm 1

paper)

Transparency, Envelope)

Core Media List

The following list reflects the media that has been tested and is guaranteed to successfu lly print.

Paper Size Weight

Xerox 4200 Letter (8 1/2 x11) 16# Xerox 4024DP Bond Letter (8 1/2 x11)

Xerox 80 Premier 210 X 297 mm

Xerox Blue, Green and

Letter (8 1/2 x 11)

Red Xerox 3R9023

Letter (8 1/2 x 11) N/A

Transparency Film

20# 80 gm

80 gm

20# 80 gm

1-14 Getting Started

Loading Paper

For best results, use high quality xerographic copy paper as described in Print Media Specifications on page 1-13.

Using the Automatic Paper Fe eder

You can stack paper, envelopes, card stocks, labels, or transparencies in the Automatic Paper Feeder to feed automati cally. The Automatic Paper

Feeder can hold a maximum of 150 sheets of 80 gm

plain paper, or 10 envelopes, or other print media. Depending upon media thickness, maximum capacity may be reduced.

Note: If you experience problems feeding paper, place the media into the Manual Paper Feeder one sheet at a time.

1 Pull the Extension Tray on the Automatic Paper Feeder all the way up.

Automatic Paper

Extension

Tray

Feeder

Manual Paper Feeder

2 Prepare the print material for loading.

For paper and envelopes, flex paper or fan envelopes back and forth. Do not fold or crease the paper.

Set Up Your Machine 1-15

Straighten the edges on a level surface.

Note: If envelopes jam while printing, try reducing the number of envelopes in the Automatic Paper Feeder.

For transparencies, refer to the packaging for the transparency stock to determine the print side. Hold the transparencies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print side.

Fan the stack of transparencies to prevent feeding failures.

1-16 Getting Started

3 Load the print material in the Automatic Paper Feeder. Do not exceed

the rated cap acity for each type of print material. For med ia capacity specifications, refer to Print Media Specifications on page 1-13 and Specifications in the Appendix. Do not mix different types of print media. Refer to the followin g ins tructio ns for loadin g each t ype of p rint material.

a) Load paper or transparencies with the print side facing you.

The WorkCentre 385 will print on the side facing you.

b) Load envelopes with the flap side facing away from you. The end

of the envelope with the st amp area must ent er the Automa tic Paper Feeder first.

Set Up Your Machine 1-17

Note: Do not feed illustration for reference only.

CAUTION: Never use envelopes with clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

stamped

envelopes. The stamp is shown in the previous

c) Load letterhead paper with the design facing you. The top edge of

the sheet with the logo should enter the printer first.

1-18 Getting Started

4 Adjust the paper gui de s t o the wi dth of the print media. Slide the paper

guides until they lightly touch both sides of the stack of print media. Do not tightly press the paper guides to the print media edges, the guides may bend the media or provide too much resistance when feeding.

Note: When you print a file from your PC using the Automatic Paper Feeder, make sure that you select the correct paper source and paper size from your software application before starting your print job.

Set Up Your Machine 1-19

Using the Manual Paper Feed er

Use the Manual Paper Feeder to feed paper one sheet at a time into your machine.

Manual Paper Feeder

Note: When you print a file from your PC using the Manual Paper Feeder, make sure that you select the correct paper source and paper size from your software application before starting your print job.

1 Place the paper in the Manual Paper Feeder and ad just the paper guides

to the width of the print material. Slide the paper guides until they lightly touch the stack of print media. Do not tightly press the paper guides to the print media edges, the guides may bend the media or provide too much resistance when feeding.

Note: Refer to loading various types of media.

1-20 Getting Started

Loading Paper

on page 1-15 for specific instructions on

2 Ensure that the media is fed into the machine as far as it wi ll go.

3 Press the Start button to start manual feeding of the media . If you have

more than one page to print, press the Start button for each page.

Set Up Your Machine 1-21

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

Always use paper and other med ia t hat conform with those listed under Print Media Specifications on page 1-13 and Specifications in the Appendix.

Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

Use cut-sheet paper only. You cannot use continuous feed paper.

Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

Colored paper should be of the same high quality as white paper. The

pigments must withstand the printer’s fusing temperature of 392

C) for 0.1 second without deterioration. Do not use paper with a

(200 colored co ating that was added after the paper w as produced.

Pre-printed forms must be printed with non-flammable, heat-resistant inks that do not melt, vaporize, or release hazardous emissions when

subjected to the printer’s approximately 392

F (200o C) fusing

temperature for 0.1 second.

Store paper in it s ream wrapper until ready to use. Place cartons on pallets or shelves , not on the floor. Do not place heavy obje cts on to p of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

During storage, moisture -proof wrap (any plastic container or bag) should be used to prevent dust and moisture from contaminating your paper.

1-22 Getting Started

Use only transparencies designed for use with xerographic printers.

Use only well-constructed envelopes with sharp, well creased folds.

DO NOT use envelopes with clasps and snaps.

DO NOT use envelopes with windows, coated linings, self-stick adhesives, or other synthetic materials.

DO NOT use damaged or poorly made envelopes.

Paper Guidelines 1-23

Installing Software

System Requirements

Proper operation of the WorkCentre 385 requires that your personal computer meets or exceeds the following system requirements:

IBM compatible personal computer, with a 486SX 33MHz or fast er processor

Windows operating environment (3.1x, Windows 95, Windows 98, Windows NT 4.0)

At least 4MB of free hard disk space*

8MB or more RAM (Windows 3.1x), 16MB RAM (Windows 95, 98), and 24MB RAM (NT 4.0)

* 4MB minimum hard disk spac e requir ed for dr iver inst allati on only. If installing the additional software packages included on the CD ROM, an additional 30MB f ree hard disk space is required (20MB TextBridge Pro, 10MB LaserFax3.5 Lite).

Overview of the WorkCentre 385 Drivers

Before the WorkCentre 385 can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre 385 for printing, scanning and PC fax operations. PC fax is the process of faxing a computer file, such as a word processing document or image file, directly from your computer via the built-in fax modem in the WorkCentre 385.

All of the necessary drivers are contained on the CD included with your WorkCentre 3 85.

1-24 Getting Started

Additional Software

Two software applications, LaserFAX 3.5 Lite and Textbridge Pro, are included on the CD ROM supplied with the WorkCentre 385.

LaserFAX 3.5 Lite is a fax program which enables you to send faxes from and receive faxes to your PC.

TextBridge Pro, a scanning program with optical character recognition (OCR) capabilities, is also included for your convenience.

Proper operation of the WorkCentre 385 with either of the additional software applications requires prior installation of the WorkCentre 385 drivers.

Installing Software 1-25

Software Installation Procedure

In Windows 3.x, Windows 95/98, or Windows NT 4.0

1 Turn on your PC and start Windows. 2 Ensure the Xerox WorkCentre 385 is plugged into a standard grounded

AC power outlet and connected to your computer.

To AC outlet

3 The machine turns on.

Note: To power off the machine; unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machine.

4 Insert the supplied CD into your computer’s CD ROM drive.

The Xerox WorkCentre 385 installation program will begin.

1-26 Getting Started

Note: If you are using Windows 3.x, the Xerox WorkCentre 385 installation program will not begin automatically. To start the program, Select FILE>RUN from the Windows Program Manager then proceed to step 4b.

If the program does not start:

a) From the Start menu, select Run. b) Type D:\autorun.exe (where "D" re presents the letter de signatio n of

the computer’s CD ROM drive), and click OK to start the installation program.

The Xerox WorkCentre 385 installation program will begin.

Installing Software 1-27

5 Select a language.

A window will appear showing the components to be installed.

1-28 Getting Started

6 Follow the on-screen instructions and click Continue.

The selected components are installed one at a time in the order they are presented on the screen.

Note: Although the installation program will prompt you to shut down your

machine after each component is installed, it is not necessary to shut down your computer until all components are installed.

After the last component has been i nstal led, you mus t shut do wn and r estart your computer to complete the installation process. If your computer does not shut down and restart automatically, you must shut it down manually and restart it before the changes you have made will be in effect.

Installing Software 1-29

Note: After installing the printer driver, the WorkCentre 385 will be selected as the default Windows printer.

Uninstalling Software

Uninstallation of software is required only if you are upgrading the software, or if your installation fails.

In Windows 3.x

In Windo ws 3.x, al l WorkCentre 385 software c omponents ar e insta lled into a single Program Group.

To uninstall components:

1 Start Windows. 2 In the Program Manager, double click the WorkCentre 385 Program

Group. The WorkCentre 385 Program Group will open.

3 Double Click on the Program Group containing the component you

wish to uninstall. The Program Group will open.

4 Double Click on the Uninstall icon.

The selected component is uninstalled.

Note: All software components must be uninstalled one at a time.

1-30 Getting Started

In Windows 95/98, or Windows NT 4 .0

1 Start Windows. 2 From the Start menu, select Programs. 3 Select the Start Menu Program Item for component you wish to

uninstall.

4 Click on the Submenu uninstall icon for the component you wish to

remove. A window will appear prompting you to confirm that you wish to

remove the selected application.

5 Click on Yes. 6 Uninstall Shield launches and the component is uninstalled.

Note: All software components must be uninstalled one at a time.

Uninstalling Software 1-31

Using the Control Panel

On/Off Line

Button and

LED Indicator

Use to turn

your machine

On-line or Off-

line. The LED

lights while the

machine is on-

line, indicating

that the

machine is

ready to print a

PC file.

Print Priority

Use to assign

print priority to

PC file printing

over fax printing.

One-touch Dial

Use to call most

frequently used

conjunction with the Menu button to set up special

functions or print

and

Special

Function

Buttons

numbers with

one button.

Also, use in

reports.

The display shows the current

status of your machine, and guides

you through various tasks using a

menu system for each operation.

Use to choose special functions.

Up and Down

Use to display the next or previous menu item. Also use to adjust machine settings.

Right and Left

Use to move cursor left or right across the display.

Stop

Use to stop an operation at any time.

Copy

Use to copy a document.

Start/Enter

Use to start a job. Also use to activate the selection shown in the display.

LCD Display

1-32 Getting Started

Search/Delete

Use to search for numbers in memory . Als o use to delete digits in the edit mode.

Receive

(

Receive Mode

Use to choose the receive mode you want to use. The selected mode is displayed.

Resolution

Use to choose the resolution of copied or transmitted documents.

Contrast

Use to choose the contrast of copied or transmitted documents.

Number Keypad

Use to dial numbers manually or to enter letters and numbers for various programming functions.

)

Speed/Dual

Use to dial calls and send fax documents by entering a 2-digit number. Also use to switch the LCD display between tasks while performing dual jobs.

Redial/Pause

Use to redial the last phone number called. You can also use it to add a pause when storing a number in memory.

Flash

Use to perform a switch-hook operation such as call waiting.

Speaker

Use to adjust the volume of the internal speaker.

Using the Control Panel 1-33

System Setup

Ringer Volume

You can adjust the volume of the ringer to the desired loudness.

1 Press the Menu butt on, then p ress t he Sy stem Setup but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press Enter, then press the Up or Down button to choose the desired

loudness of the ringer. The selected ringer sounds and the display indicates the loudness level

with the > symbol. If adjusted such that no > symbo l is disp la yed, the ringer will be turned

off. The machine will work normally even if the ringer is set to off.

RINGER VOLUME [>>>>>>>> ]

3 Press Enter when the desired volume level is selected. The display

indicates the next setup menu DEFAULT SETTINGS ?. For details on the Default Settings menu, see Home Resolution and Home Contrast on page 1-35.

4 To return to Standby mode, press the Stop button.

1-34 Getting Started

Home Resolution and Home Contrast

The default p rint resoluti on and contra st can be set to their most freq uently used modes. Whenever a documen t is sent or copied, t he home contr ast and resolution mode will be activated unless otherwise changed by using the Resolution or Contrast button on the control panel.

1 Press the Menu butt on, then p ress t he Syst em Setup but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until DEFAULT SETTINGS ? appears. 3 Press Enter. The display prompts you to choose the Home Resolution

mode.

HOME RESOLUTION [ STANDARD ]

4 Press the Left or Right button repeatedly until you locate the desired

mode:

STANDARD–use with most documents.

FINE–use fo r documents with fine detail, such as small prin t.

SUPER FINE–use for documents that have extremely fine detail.

5 Press Enter t o selec t the d esire d resol ution mo de. The di splay pr ompts

you to choose the Home Contrast mode

HOME CONTRAST

[ NORMAL ]

System Setup 1-35

6 Press the Left or Right button repeatedly until you find the desired

mode:

NORMAL–use with documents of average or normal contrast.

DARKEN–use with documents with low cont rast or light images.

LIGHTEN–use with documents with high contrast or dark images.

PHOTO–for obtaining maximum image quality with documents that contain pictures or photographs with shades of gray.

7 Press Enter to select the desired mode. The SOUND CONTROL ?

setup menu selection is displayed. Refer to the next section Sound Control, for configuration details.

8 To return to Standby mode, press the Stop button.

Sound Control

Y o u can choose an alar m tone to sound when ab normal operati ng conditions occur; for example, when out of paper, or if a cover is open. You can also set the machine to beep when any key is pressed.

1 Press the Menu butt on, then p ress t he Sy stem Setup but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until you find SOUND CONTROL ?. 3 Press Enter. The display prompts you to turn the alarm sound ON or

OFF.

4 Press 1 to turn the sound ON or 2 to turn it OFF. You can also press the

Right or Left button to choose ON or OFF, then press Enter to

confirm.

1-36 Getting Started

6 Press the Left or Right button repeatedly until you find the desired

mode:

NORMAL–use with documents of average or normal contrast.

DARKEN–use with documents with low cont rast or light images.

LIGHTEN–use with documents with high contrast or dark images.

PHOTO–for obtaining maximum image quality with documents that contain pictures or photographs with shades of gray.

7 Press Enter to select the desired mode. The SOUND CONTROL ?

setup menu selection is displayed. Refer to the next section Sound Control, for configuration details.

8 To return to Standby mode, press the Stop button.

Sound Control

1 Press the Menu butt on, then p ress t he Sy stem Setup but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until you find SOUND CONTROL ?. 3 Press Enter. The display prompts you to turn the alarm sound ON or

OFF.

4 Press 1 to turn the sound ON or 2 to turn it OFF. You can also press the

Right or Left button to choose ON or OFF, then press Enter to

confirm.

1-36 Getting Started

5 The display prompts you to turn the key sound ON or OFF.

Press 1 to turn the sound ON or 2 to turn it OFF. The REMOTE DIAGNOSIS PROTECTION ? setup menu selection is displayed. Refer to the next section, Remote Diagnosis Protection for configuration details.

6 To return to Standby mode, press the Stop button.

Remote Diagnosis Protection

Remote diagnosis is a feature which allows Xerox or other authorized personnel to perform diagnostics on your machine via telephone.

If you want to disable remote diagnos is (to protect your mach ine from being serviced by an unauthorized person), you must activate the Remote Diagnosis Protection feature.

1 Press Menu, then press System Setup on the One-Touch keypad. The

display indicates RINGER VOLUME ?.

2 Press the Up or Down button until you find REMOTE DIAGNOSIS

PROTECTION ?, then press Enter.

3 The display prompts you to turn the feature ON or OFF. Press 1 to turn

it ON or 2 to turn it OFF.

4 The SELECT LANGUAGE? setup menu selection is displayed. Refer

to the next section, Select Language for configuration details.

5 To return to Standby mode, press the Stop button.

System Setup 1-37

5 The display prompts you to turn the key sound ON or OFF.

6 To return to Standby mode, press the Stop button.

Remote Diagnosis Protection

Remote diagnosis is a feature which allows Xerox or other authorized personnel to perform diagnostics on your machine via telephone.

If you want to disable remote diagnos is (to protect your mach ine from being serviced by an unauthorized person), you must activate the Remote Diagnosis Protection feature.

1 Press Menu, then press System Setup on the One-Touch keypad. The

display indicates RINGER VOLUME ?.

2 Press the Up or Down button until you find REMOTE DIAGNOSIS

PROTECTION ?, then press Enter.

3 The display prompts you to turn the feature ON or OFF. Press 1 to turn

it ON or 2 to turn it OFF.

4 The SELECT LANGUAGE? setup menu selection is displayed. Refer

to the next section, Select Language for configuration details.

5 To return to Standby mode, press the Stop button.

System Setup 1-37

Select Language

You can select the LCD display language. The available choices are: English, German, French, Italian, and Spanish.

1 Press the Menu butt on, then p ress t he Sy stem Setup but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until you find SELECT LANGUAGE?,

then press Enter.

3 Press the Up or Down button to choose the desired display language,

then press Enter. You can also press the number of the language in the display.

4 ECONO MODE SETTING ? setup menu selection is displayed. Refer

to the next section, Econo Mode for configuration details.

5 To return to Standby mode, press the Stop button.

Econo Mode Setting

Econo Mode can be set to on to conserve the supply of toner in your Laser Printer Cart ridge.

1 Press the Menu button, then press the System Setup button on the

One-Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until ECONO MODE SETTING ? is

displayed. Then press Enter. The display prompts you to set the mode to ON or OFF.

1-38 Getting Started

3 Press 1 to turn Econo Mode ON or, 2 to turn Econo Mode OFF.

Note: Print quality may be reduced when using Econo Mode.

4 The LAST FAX DA TA REPRINT ? setup menu sel ec ti on i s dis pla yed .

Refer to the next section, Last Fax Data Reprint for configuration details.

5 To return to Standby mode, press the Stop button.

Last Fax Data Reprint

If the toner is low or empty, the received fax page may be too light to read the message. If the fax me ssage wa s lost be cause o f low or empt y toner, use the Last Fax Data Reprint feature to print the last fax data. Your machine continuously stores the last 10 pages of received fax data, and updates the pages each time you receive a fax.

1 Press the Menu butt on, then p ress t he Sy stem Setu p but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until LAST FAX DATA REPRINT ? is

displayed, then press Enter.

LAST FAX DATA

1:PRINT 2:CLEAR

3 Press 1 to print the last 10 pages of received fax. If you want to clear

the data to save memory, press 2. After clearing memory, full memory is available until a new fax is recei ved.

4 The FLASH DOWNLOAD ? setup menu item is displayed. Press the

Stop button.

System Setup 1-39

3 Press 1 to turn Econo Mode ON or, 2 to turn Econo Mode OFF.

Note: Print quality may be reduced when using Econo Mode.

4 The LAST FAX DA TA REPRINT ? setup menu sel ec ti on i s dis pla yed .

Refer to the next section, Last Fax Data Reprint for configuration details.

5 To return to Standby mode, press the Stop button.

Last Fax Data Reprint

1 Press the Menu butt on, then p ress t he Sy stem Setu p but ton on t he One-

Touch keypad. The display indicates RINGER VOLUME ?.

2 Press the Up or Down button until LAST FAX DATA REPRINT ? is

displayed, then press Enter.

LAST FAX DATA

1:PRINT 2:CLEAR

3 Press 1 to print the last 10 pages of received fax. If you want to clear

the data to save memory, press 2. After clearing memory, full memory is available until a new fax is recei ved.

4 The FLASH DOWNLOAD ? setup menu item is displayed. Press the

Stop button.

System Setup 1-39

Adjusting Speaker Volume

Press the Speaker button on the front panel to adjust the speaker

volume. If you cannot hear a dial tone, check the phone li ne connection.

2 The display indicates PHONE. Press the Up or Down button

repeatedly until the desired loudness setting is displayed. Loudness is set in the range from 1 through 7, with 7 representing the loudest setting.

3 After choosing the desired volume level, press the Speaker button to

return to the Standby mode.

Setting the Clock Mode

Y o u can configure your machin e to display time using either a 12 hour or 24 hour format.

1 Press the Menu button, then press the System Data (01) button on the

One-Touch keypad. PAPER SIZE appears on the display.

2 Press the Up button.

CLOCK MODE appears on the LCD display. The display prompts you to select either a 12 hour or 24 hour Clock

Mode.

3 Press 1 to select a 12 hour Clock Mode or, Press 2 to select a 24 hour

Clock Mode .

1-40 Getting Started

Setting the Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes you send.

1 Press the Menu button, then press the Date & Time button on the One-

Touch keypad. The current date and time are displayed. A flashing cursor in the display prompts you to enter the date.

2 Using the Number keypad, enter the current date using a MMDDYY

date format. If you make a mistake, use the right and left buttons to move the cursor to the digit you wish to change.

12-03-1998 04:06 (PM)

After entering the date the flashing cursor will move into the first digit of the time.

3 Using the Number keypad, enter the current time. Remember to enter

the time according to the current Clock Mode setting (12 or 24 hour format). Refer to the previous section, CLOCK MODE for details.

Note: AM or PM is selected by pressing the Up or Down arrow.

4 Press Enter when the date and time settings displayed are correct.

The display indicates the date and time you have set, then returns to Standby mode.

Note: If an invalid number is entered, the machine beeps and does not proceed to the next step. If this happens, enter the correct number.

System Setup 1-41

Setting the System ID (Your Number and Name)

In some countries you are required by law to indicate your fax number on any fax you send. name, will be printed at the top of each page sent from your machine.

The System ID, including your telephone number and

1 Press the Menu button, then press the System ID button on the One-

T ouch keypa d. The di splay prompts you t o ent er the telep hone number. If there is a number previously registered, the number appears.

2 Enter the telephone number (up to 20 digits) to which your machine is

connected. You can enter spaces with the Pause button or a dash with the # button.

If an incorrect number is entered, press the Right or Left button to move the cursor unde r the incorrect digit, then enter t he correct number or press the Delete button to delete the number.

3 Press Enter when the correct number i s displaye d. The display prompts

you to enter your ID name.

4 Enter your ID name. This can be any name up to 20 characters in

length. You can enter alphanumeric characters using the Number keypad. Special sy mbols su ch as + and - c an b e include d by press ing 0 repeatedly. If you want to enter the same letter or number in succession (for example, SS, AA, 777), enter one digit, then move the cursor by pressing the Right button, and enter the next digit.

Use the Right button to insert a space in the name, Pressing the Right button two times moves the cursor two posi ti ons to the righ t, cr eat ing a space.

For additional details on how to use the Number keypad to enter alphanumeric characters, see Entering Alphanumeric Characters on page 3-24.

1-42 Getting Started

5 Press Enter when the name in the display is correct.

Note: If there is a number and name previously registered, the number and name appear in the upper line and ED:1 DEL:2 NXT:3 in the bottom line. Press 1 to edit the existing number. Press 2 to delete the number. The machine deletes the number and continues to the next step. Press 3 to keep the number and continue.

Print Priority

To print a PC document while the machine is printing a received fax, the printing of the fax can be interrupted. Press the PRINT PRIORITY button to enable this feature. The display indicates PP in the lower right corner. The interrupted fax data will be stored in memory. To disable this feature, press the PRINT PRIORITY button again. The display will no longer indicate PP. The length of t ime Print Pr iority is in ef fect ca n be set us ing the Print Priority feat ure. Refer to User Options (System Data) on page 1-47 for details.

Dual

The WorkCentre 385 can perform more than one function at the same time. For example, it can simultaneously:

Print a PC document while sendi ng a fax.

Receive a fax into memory while making a copy.

Receive a fax into memory while printing a PC document.

Store a fax document for later transmission while printing an incoming fax.

System Setup 1-43

5 Press Enter when the name in the display is correct.

Print Priority

Dual

The WorkCentre 385 can perform more than one function at the same time. For example, it can simultaneously:

Print a PC document while sendi ng a fax.

Receive a fax into memory while making a copy.

Receive a fax into memory while printing a PC document.

Store a fax document for later transmission while printing an incoming fax.

System Setup 1-43

While the machine i s perf orming d ual t asks, pr ess t he Dual button to toggl e the display between the current operation and the new operation.

Reports

Your fax machine can print reports containing useful information like Scheduled Jobs and System Data. The following reports are available:

Journal (One-Touch button 14) The journal consists of two reports, a Transmission Report and a

Reception Report. Each report contains information concerning transmission or reception activities. They can be printed on command, or automatically if cer tain conditions are met (see Selectab le Options on page 1-48). These reports will be automatically printed after every 40 transmissions or receptions if auto is selected.

Help List (One-Touch button 15)

This quick reference guide consists of a list detailing the machine’s basic functions and operating instructions.

TX Confirm (One-Touch button 16) The Message Confirmation Report lists important information about

faxes sent from your machine including: the remote site fax number, number of pages faxed, elapsed time of the operation, the communication mode, and the communication results.

You can set up your machine to print a TX Confirm report:

Automaticall y after each transmission (ON).

Automaticall y only if an er ror occurs during transmission (ERR).

The machine can be set to print no report at all (OFF). You can print this report manually at any time you want.

1-44 Getting Started

While the machine i s perf orming d ual t asks, pr ess t he Dual button to toggl e the display between the current operation and the new operation.

Reports

Your fax machine can print reports containing useful information like Scheduled Jobs and System Data. The following reports are available:

Journal (One-Touch button 14) The journal consists of two reports, a Transmission Report and a

Help List (One-Touch button 15)

This quick reference guide consists of a list detailing the machine’s basic functions and operating instructions.

TX Confirm (One-Touch button 16) The Message Confirmation Report lists important information about

faxes sent from your machine including: the remote site fax number, number of pages faxed, elapsed time of the operation, the communication mode, and the communication results.

You can set up your machine to print a TX Confirm report:

Automaticall y after each transmission (ON).

Automaticall y only if an er ror occurs during transmission (ERR).

The machine can be set to print no report at all (OFF). You can print this report manually at any time you want.

1-44 Getting Started

Schedule Job (One-Touch button 17) The Schedule Information List provides information about documents

currently stored for D elayed Transmissi on, Priority Transmission, Memory Transmission, Continuous Polling, and TX Polling. The list shows the starting time, type of operation, etc.

Phone Book (One-Touch button 18) This Telephone Numbers List indicates all of the numbers currently

stored in machine memory as One-Touch Dial numbers, Spee d Dial numbers, and Group Dial numbers.

System List (One-Touch button 19) This System Data List indicat es the status of the user -selectable options .

See User Options (System Data) on page 1-47. After changing any setting, print this list to co nfirm your changes.

System Setup 1-45

Printing Reports

To Print Reports:

1 Press the Menu button. 2 Press the One-Touch button corresponding to the desired report on the

One-Touch keypad. Refer to the table below:

One-Touch

Button #

14 15 16 17 18 19

Button Label Report/List Name

Journal Transmission or Reception Journal Help List Help List TX Confirm Message Confirmation Report Schedule Job Schedule Information List Phone Book Telephone Numbers List System List Sy stem Data Li st

The select ed list will be printed out.

Other Reports

Multi-Communication Report This report is printed auto matically after sending to o r receiving from

more than one location and provides detailed information about the operation.

Note: Any report which is configured to print automatically will not print if your machine runs out of paper, has a paper jam, or is printing a file sent from a PC.

1-46 Getting Started

User Options (System Data)

Your machine has various user -selecta ble feat ures. These o ptions ar e preset at the factory, but you may need to change them. To find out how the options are currently set, print the System List. For more information on printing the list, see Printing Reports on page 1-46.

Setting an Option

1 Press the Menu button. 2 Press the System Data button on the One-Touch keypad.

The display shows the first option menu.

3 Scroll through the options by pres si ng the Down or Up buttons

repeatedly.

4 When the option you want appears in the display, enter the number for

the desired setting. Or You can use Right or Left buttons to select the desired setting.

5 Press the Enter button to store your choice in memory.

You can exit from setup mode at any time by pressing the Stop button. When you press the Stop button, the machine stores the options you changed and returns to the Standby mode.

System Setup 1-47

Selectable Options

These instructions assume you’ve followed the steps listed in the previous procedure, Setting an Option, and the machine is prompting you to change one of the options listed below.

All of these options are menu settings accessed by the One-Touch button 01, System Data.

PAPER SIZE - Select the paper size you will be printing on. Press 1 for letter (LTR), 2 for A4 size, or 3 to use legal (LGL) size

paper.

MESSAGE CONF. - A message confirmation report showing transmission information; whether the transmission was successful, how many pages were sent, etc.

Press 1 to print a confirma tion report au tomatically ea ch time you send a fax (ON).

Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the transmission was not

successful (E RR).

AUTO JOURNAL - The Journal is a report providing detailed information about t he previous 40 communication operations inc lu d in g times and dates.

Press 1 to print the Journal automatically after every 40 transmissions or receptions (ON).

Press 2 to dis able automat ic printin g of the Jour nal (OFF). You can still print Journal reports manually at any time. See Printing Reports on page 1-46.

1-48 Getting Started

REMOTE CODE - The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT. LINE jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Remote Code and the machine will start receiving. The Remote Code is preset to *9* at factory. You may change the Remote Code by selecting any number from 0 to 9 on the numeric keypad.

POWER SAVING - The power saving menu item lets you reduce power usage when the printer is idle.

Press 1 to turn the feature ON. The display asks you to determine the length of time the printer waits after printing a job before going to a reduced power state. Press one of the following:

1 for 10 minutes

2 for 15 minutes

3 for 30 minutes

4 for 45 minutes

5 for 60 minutes Or If your printer is used constantly, press 2 to turn Power Saving OFF.

This keeps the printer read y to print with minimum war m-up time.

DIAL MODE - Select the type of dial system your fax machine is connected to:

Press 1 if the fax machin e is connecte d to a to ne (Touch T one) dial li ne. Press 2 if the fax machine is connected to a pulse (Rotary) dial line.

System Setup 1-49

ECM MODE (Error Correction Mod e) - This mode compensates for poor line quality and ensures accurate, error-free communication with any other ECM-equipp ed fac si m il e ma chi ne. If the line quality is poor, transmissio n time may be i ncreased when ECM is enabl ed.

Press 1 to turn the Error Corr ection mode on. Press 2 to turn the Error Corr ection mode off.

RX REDUCTION - When receiving a document as long as or longer than the paper installed in your machine, the machine can reduce the data in the document to fit the paper size currently loaded in the machine.

Use this feature if you want to automatically reduce an incoming page (that would otherwise be divi ded int o two pa ges) t o fit on a sin gle pag e. If the fax machine cannot reduce the data to fit into one p age with this feature enabled, the data is divided and printed in actual size on two or more sheets.

Press 1 to turn this feat ure on. Note that this feature does no t apply to the copy mode.

Press 2 to turn this fe ature of f. The over flow d ata wi ll be prin ted out on a second page.

1-50 Getting Started

H. REDUCTION (Horizontal) - If you turn the RX reduction feature on, you are allowed to set the Horizontal Reduction feature on or off. With Horizontal Reduction enable d, the machine will reduce an incoming page containing overflow data along the vertical axis only. The net effect of Horiz ontal Reduc tion will b e a vert ical compr ession of the image as shown below:

Received data

Original

If you want to reduce incoming pages equally along both axes in order to maintain the pr oportion ality of t he orig inal image, t urn the horizonta l reduction feature off. If you turn this feature off, the machine reduces the data as shown below.

Original

Press 1 to turn this feat ure on. Press 2 to turn this feature off.

Received data

System Setup 1-51

DISCARD SIZE - When receiving or copying a doc ument as long as or longer than the paper installed in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page, to fit into the rec ording paper size.

If the received page is outside the margin you set, it will be printed on two sheets of paper at the actual size.

If the data is w ithin the margin, and the Auto Reduction feature is turned ON, it will be reduced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discarded.

Using the Number keypad, enter the desired disc ard size, and press the Enter button to store your selection.

REDIAL INTERVAL - Y our machine can automatically redial a remote fax machine if it was busy or does not answer the first call attempt.

Enter the number of minutes (from 1 to 15) using the Number keypad.

REDIALS - Enter the number of redial at te mpts (from 0 to 9) you wish your machine to make before giving up.

Note: If you enter 0, the machine will not redial.

ANSWER ON RING - You can select the number of times your machine rings before answering a n incoming c all. If you are us ing your machine as both a telep hone and a f ax mac hin e, it is rec ommende d tha t you set the ring count to at least 4 to allow you time to answer a call.

Enter the ring count by selecting a number from 1 through 7 on the Number keypad.

1-52 Getting Started

DRPD (Distinctive Ring Pattern Detection) MODE - Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients. They need to know which number someone is calling on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax machine can "learn" the ring pattern you designate to be answered as a fax. Unless you change it, t his rin ging patt ern will con tinue to be recogni zed and answered as a fax cal l. All other r ingin g pa ttern s will be f orwa rded to the extension te lephone or ans wer ing machi ne pl ugged i nto the EXT. LINE jack.

Note: Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside.

System Setup 1-53

You can suspend or change Distinctive Ring Pattern Detection at any time:

Press 1 to turn this feat ure on. Press 2 to turn this feature off. Press 3 to setup the Distinctive Ring Pattern Detection. The LCD

displays WAITING RING. Call your fax number from another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine co mpletes "le arning," the LCD displays END DRPD SETUP.

With the DRPD feature active, DRPD appears in the display and the previously set reception mode is ignored. If you turn DRPD off, the machine returns to any prev iously set rec eption mode.

Note: DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.

After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone, then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. LINE jack.

1-54 Getting Started

SEND FROM MEMORY - With this feature enabled , all transmission documents are automatically scanned into memory, and it will not be necessary to wait until documents in the Automatic Document Feeder (ADF) are sent out before you can send or store other fax jobs.

Press 1 to turn this feat ure on. Press 2 to turn this feature off.

LOCAL ID - Enabling this feature c aus es t he machi n e to aut omat ic al ly print the page number, date, and time of the reception at the bottom of each page of a received document.

Press 1 to turn this feat ure on. Press 2 to turn this feature off.

PRIORITY TERM - You can set your machine to t urn Print Prio rity o ff automatically if there is no further PC printing activity. There are two user selectable interval options; 8 hours or 30 minutes.

Press 1 to select 8 hours. P rint Priority is turned off automa tically 8 hours after PC printing is completed.

Press 2 to select 30 minutes. Print Priority is turned off au tomatically 30 minutes after PC printing is completed.

Note: Refer to

feature.

REPRINT - This feature allows you to turn the Last Fax Data Reprint

Print Priority

on page 1-43 for details on the Print Priority

memory storage feature on or off. Press 1 to turn this feat ure on. Press 2 to turn this feature off.

System Setup 1-55

CLOCK MODE - Use this feature to determine how time is displayed on your machine.

Press 1 to select a 12 hour Clock Mode. Press 2 to select a 24 hour Clock Mode.

1-56 Getting Started

Chapter 2 Making a Copy

Set Up Your Machine 2-1

Making a Copy

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Chapter 2

Making a Copy

Your machine is a high quality copier which offers the following features:

Adjustable Contrast - The contrast setting can be changed to obtain the best copy quality for documents containing faint markings, dark images, photographs or other halftone images.

Multiple copies - 1 to 99 copies of the document can be made.

Enlarge\Reduce - You can reduce or e nla r ge t he size of a co pied i mage from 50% to 200% in increments of 1%.

Collation - When the Copy Collate menu option is set to On, the machine sorts the print job. For example, if you print two copies of a three-page document, the machine print s one comp lete do cument (pa ge 1, page 2, page 3) before printing a second copy (page 1, page 2, and page 3).

2-1

To make a quick copy:

1 Adjust the document gui des to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 If necessary, press the Contrast button.

You may choose NORMAL, DARKEN, LIGHTEN or PHOTO.

4 Press the Copy button. 5 Using the Number keypad, enter the number of copies you wish to

make. The default setting is 01 copy.

6 Press the Copy button.

Or Press the Start button. The machine copies the document.

Note: When making copies, resolution is automatically set to

Copy Collate

The size. The be collated.

2-2 Making a Copy

menu is not available if you reduce or enlarge the image

Enlarge\Reduce

Super Fine

menu is not available if you set the copy job to

To make copies using the Copy menu features:

1 Adjust the document gui des to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 If necessary, press the Contrast button.

You may choose NORMAL, DARKEN, LIGHTEN or PHOTO.

4 Press the Copy button to display the COPY menu. For two or more

copies (2 to 99), enter the desired number using the Number keypad, then press t he Down button.

COPY [01-99] <01>

Making a Copy 2-3

5 The display shows the next option: the REDUCE\ENLARGE menu.

REDUCE\ENLARGE

1.AUTO 2.MANUAL

a) Selecting 1. AUTO, will cause the WorkCentre 385 to

automatically reduce the copy size of each page to fit on a single

page.

b) Selecting 2. MANUAL, brings up the COPY RATE menu, where

you can manually adjust the copy image scale size settings. The number in the right corner of the bottom line shows the current

image percentage. To reduce or enlarge the image size, enter the percent value (50 to 200) using the Number keypad.

ENTER RATE [50-200] <100>

Press the Down button to confirm your settings.

6 The display shows the next option: the COPY COLLATE menu.

2-4 Making a Copy

[COPY COLLATE] 1:ON 2:OFF

When making multiple copies , there are two collate options: ON and OFF.

Selecting 1:ON will make 1 copy of page 1, 2, and 3 in order, then

makes a second copy of 1, 2, a nd 3 until a tota l of n copies has bee n

made.

SORT

Selecting 2:OFF will make n copies of page one, n copies of page

two, and so on. These copy sets will all be stacked on top of each

other.

GROUP

Press 1 or 2 to choose the desired collation method. You can also press the Down button to choose the default collation setting; 2.OFF. The LCD display scrolls back and shows the first option: number of copies.

7 Press the Start button or the Copy button to begin the copy operation.

Note: When setting the copy options, pressing the Copy button will begin the copy operation immediately without displaying any remaining options.

Making a Copy 2-5

Chapter 3 Sending a Fax

Options for Sending a Fax Using the WorkCentre 385 3-1 Manual Faxing 3-2 Preparing Documents for Faxing 3-2 Sending a Fax Manually 3-3 Sending a Fax Using a One-Touch Number 3-4 Sending a Fax Using a Speed Dial Number 3-5 Sending a Fax Using Group Dialing (Multi-Address Transmission) 3-5 Sending a Fax After Talking 3-6 Canceling Transmission 3-7 Confirming Transmission 3-8 Memory Transmission (Broadcasting) 3-9 Delayed Transmission 3-11 Adding Documents to a Standby Operation 3-13 Canceling a Standby Operation 3-14 Configuring Automtic Dialing Features 3-15 One-Touch Dialing 3-15 Storing a Number for One-Touch Dialing 3-15 Speed Dialing 3-18 Storing a Number for Speed Dialing 3-18 Group Dialing (for Multi-Address Transmission) 3-19 Storing One-Touch or Speed Dial Numbersfor Group Dialing 3-19 Setting Document Resolution and Contrast 3-21 Resolution 3-21 Contrast 3-23 Using the Number Keypad 3-23 Entering Alphanumeric Characters 3-24 Keypad Character Assignments 3-26 Entering Numbers 3-26 Editing Numbers or Names 3-27 Inserting a Pause 3-27 Other Functions 3-28 Redial 3-28 Redial Memory 3-28 Searching for a Number in Memory 3-28 Searching Sequentially through Memory 3-29 Searching by the First Letter 3-29 Tone 3-30 Automatic Redial 3-31 Priority Transmission 3-32 Polling 3-34

Sending a Fax

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What is Polling? 3-34 Being Polled By a Remote Machine (TX POLL) 3-34 Adding Documents To the Job to be Polled 3-36 Cancelling a Job Already in Memory Which is Waiting to be Polled 3-37 PC Faxing 3-38 What is LaserFax Lite? 3-38 LaserFAX Installation 3-38 Sending Faxes with LaserFAX Lite 3-39 Fax Conversion Dialog Advanced Features 3-43 Cover Sheet Options 3-44 The Send Options Button 3-45 The Attach Button 3-46 The Keep Button 3-48 LaserFAX Application Features 3-49 LaserFAX Application Toolbar Features 3-50 The LaserFAX Phonebook 3-53 Adding Entries to the Phonebook 3-53 Troubleshooting LaserFAX 3-53

Sending a Fax

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Chapter 3

Sending a Fax

Options for Sending a Fax Using the WorkCentre 385

Using the WorkCentre 385, you can send a fax in one of two ways:

By placing the document in the Automatic Document Feeder and entering the information required for faxing at the WorkCentre 385 Control Panel. This is called Manual Faxing.

For information and instructions for Manual Faxing, refer to Manual Faxing on page 3-2.

By faxing the document direc tly from yo ur comput er work station u sing LaserFAX software. This is called PC Faxing.

For information and instructions for PC Faxing, refer to PC Faxing on page 3-38.

3-1

Manual Faxing

This section provides information and instructions for faxing a document from the WorkCentre 385 using the WorkCentre 385 Control Panel.

Preparing Documents for Faxing

You can fax documents that are printed on standard letter, legal or A4 size paper. Follow these guidelines to prepare your documents.

Do not attempt to feed the following types of documents into the machine:

carbon-paper or carbon-backed paper

coated paper

onion skin or thin paper

wrinkled or creased paper

curled or rolled paper

torn paper

Note: If your document falls into any of the above categories, make a copy of the document first. Use the copy for insertion into the Automatic Document Feeder.

Remove all staples and paper clips before feeding the document.

Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document.

Do not load documents containing different sizes or weights of paper.

3-2 Sending a Fax

Sending a Fax Manually

Adjust the document gu ides to match the width of the document.

1 2 Slide the document face down into the Automatic Document Feede r

until it is grasped and pulled into the machine.

document guide

The display alternately reads DOCUMENT READY and shows the remaining memory capacity. Up to 30 sheets may be inserted at a time .

To insert more than one sheet, ensure that the bottom sheet enters first. Stagger the leading edge of th e sheets slightly a nd insert them with light pressure to ensure smooth feeding.

To add pages while the fax is sending, insert them face down into the Automatic Document Feeder on top of the already loaded sheets.

3 If necessary, adjust the document resolution and contrast. See

Resolution on page 3-21 and Contrast on page 3-23 .

Manual Faxing 3-3

4 Using the Number keypad, enter the number of the fax machin e to

which you wish to send the document. If you make a mistake while entering a number, move the cursor under the incorrect digit by using the Right or Left buttons, and corr ect the number. You may also delete incorrect numbers by pressing the Delete button.

5 Press the Start button when the number appears correc tly in the

display. The machine dials the number and begins to transmit the fax. If you wish to cancel the fax, press the Stop button two times.

Sending a Fax Using a One-Touch Number

Adjust the document gu ides to match the width of the document.

2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Press the One-Touch button (01 through 2 0) t o whi ch y ou a ssi gned the

telephone number you wish to cal l. For information on storing numbers in memory, see Configuring Automatic Dialing Features on page 3-15.

The machine will scan th e document and dial the number automatically . When the remote fax machine ans wers the phone, the docu ment will be transmitted automatically.

3-4 Sending a Fax

4 Using the Number keypad, enter the number of the fax machin e to

5 Press the Start button when the number appears correc tly in the

display. The machine dials the number and begins to transmit the fax. If you wish to cancel the fax, press the Stop button two times.

Sending a Fax Using a One-Touch Number

Adjust the document gu ides to match the width of the document.

2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Press the One-Touch button (01 through 2 0) t o whi ch y ou a ssi gned the

telephone number you wish to cal l. For information on storing numbers in memory, see Configuring Automatic Dialing Features on page 3-15.

The machine will scan th e document and dial the number automatically . When the remote fax machine ans wers the phone, the docu ment will be transmitted automatically.

3-4 Sending a Fax

Sending a Fax Using a Speed Dial Number

Adjust the document gu ides to match the width of the document.

1 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Press the Speed button, then enter a two digit speed dial location

number . For information on st oring numbers in memory, Speed Dialing on page 3-18.

4 Press the Start button to dial the number.

The machine will scan th e document and dial the number automatically . When the remote fax machine ans wers the phone, the docu ment wil l be transmitted automatically.

Note: You can store One-Touch or Speed Dial numbers so you can dial your most frequently used numbers with one touch of a button or a two digit speed dial number. For information on storing numbers in memory, see

Configuring Automatic Dialing Features

on page 3-15.

Sending a Fax Using Group Dialing (Multi-Address Transmission)

Group Dialing can be used in conjunction with Memory Transmission or Delayed Transmission faxing operations. However, before you can access the Group Dialing feature, Group Numbe rs must be con figured. See Group Dialing (for Multi-Address Transmission) on page 3-19 for more information.

Manual Faxing 3-5

Sending a Fax Using a Speed Dial Number

Adjust the document gu ides to match the width of the document.

1 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Press the Speed button, then enter a two digit speed dial location

number . For information on st oring numbers in memory, Speed Dialing on page 3-18.

4 Press the Start button to dial the number.

The machine will scan th e document and dial the number automatically . When the remote fax machine ans wers the phone, the docu ment wil l be transmitted automatically.

Configuring Automatic Dialing Features

on page 3-15.

Sending a Fax Using Group Dialing (Multi-Address Transmission)

Manual Faxing 3-5

To send a fax using the Group Dialing feature:

1 Adjust the document gui des to match the width of the documen t. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Follow the procedure for the desired operation (see Memory

Transmission (Broadcasting) on page 3-9 or Delayed Transmission on page 3-11).

4 When you come to the step where the display prompts you to enter the

remote fax number, enter the Group Number.

Note: A Group Number may be assigned to a One-Touch button or designated as a two digit numerical keypad number. You can use only one Group Number in a single operation.

5 Continue the procedure to complete the (Memory Transmission or

Delayed Transmission) operati on. Your machine will automatically scan the document loaded in the Automatic Document Feeder into memory and subsequently dial each of the numbers included in the group.

Sending a Fax After Talking

If you have a regular phone co nnecte d to the EXT.LINE jack on the back of the machine, you can send a fax after speaking with a person at the remote site.

1 Adjust the document gu ides to match the width of the document.

3-6 Sending a Fax

To send a fax using the Group Dialing feature:

1 Adjust the document gui des to match the width of the documen t. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

3 Follow the procedure for the desired operation (see Memory

Transmission (Broadcasting) on page 3-9 or Delayed Transmission on page 3-11).

4 When you come to the step where the display prompts you to enter the

remote fax number, enter the Group Number.

Note: A Group Number may be assigned to a One-Touch button or designated as a two digit numerical keypad number. You can use only one Group Number in a single operation.

5 Continue the procedure to complete the (Memory Transmission or

Sending a Fax After Talking

If you have a regular phone co nnecte d to the EXT.LINE jack on the back of the machine, you can send a fax after speaking with a person at the remote site.

1 Adjust the document gu ides to match the width of the document.

3-6 Sending a Fax

2 Slide the document face down into the Automatic D ocument Feeder

until it is grasped and pulled into the machine.

3 Pick up the handset of the telephone connect ed to the EXT. LINE jack;

call the remote location.

Note: For a successful fax transmission, it is imperative that steps 4 to 6 occur in the proper order.

4 When finished talking, instruct the person at the remote location to

press the start button on their fax machine. They can then hang up. The remote fax machine will send the initial fax tones.

5 Wait until you hear the fax tone from the remote fax mach ine. 6 Press the Start button on the WorkCentre 385. The machine begins to

transmit.

7 Replace the handset.

Canceling Transmission

To cancel a fax:

1 Press the Stop button at any time during the transmission.

The machine continues to send the fax, and the display shows a message warning you that the machine is in use.

2 Press the Stop button again to cancel the transmission.

Manual Faxing 3-7

2 Slide the document face down into the Automatic D ocument Feeder

until it is grasped and pulled into the machine.

3 Pick up the handset of the telephone connect ed to the EXT. LINE jack;

call the remote location.

Note: For a successful fax transmission, it is imperative that steps 4 to 6 occur in the proper order.

4 When finished talking, instruct the person at the remote location to

press the start button on their fax machine. They can then hang up. The remote fax machine will send the initial fax tones.

5 Wait until you hear the fax tone from the remote fax mach ine. 6 Press the Start button on the WorkCentre 385. The machine begins to

transmit.

7 Replace the handset.

Canceling Transmission

To cancel a fax:

1 Press the Stop button at any time during the transmission.

The machine continues to send the fax, and the display shows a message warning you that the machine is in use.

2 Press the Stop button again to cancel the transmission.

Manual Faxing 3-7

Confirming Transmission

A Message Confirmation report shows whether the transmission was successful and how many pages were sent.

When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode.

To print a Message Confirmation report:

1 Press the Menu button. 2 Press the TX Confirm (16) button on the One-Touch keypad. 3 The machine prints out a Message Confirmation report.

You can also configure your machine to print out a confirmation report automatica lly each time a fa x is sent.

To automatically print a confirmation report:

1 Press the Menu button. 2 Press the System Data button (01) on the One-Touch keypad. 3 Press the Down or Up buttons repeatedly until MESSAGE CONF.

appears in the display.

a) Press 1 to print a confirmation report automatic ally each time you

send a fax (ON). Or

b) Press 2 to turn this f eature off (OFF).

c) Press 3 to print only when an error occu rs an d the transmi ssion was

not successful (ERR).

3-8 Sending a Fax

If an error occurred dur i ng your fax transmission, an error message appears in the display. If you receive an error message, press Stop to clear the message and try to send the document again.

For a listing of error messages and their meanings, see LCD Display Error Messages on page 7-8.

Memory Transmission (Broadcasting)

With Memory Transmission, documents are stored in memory and automatically sent to one or more remote stations. Use this feature to send your documents to multiple locations.

You can store a maximum of ten fax numbers for a memory transmission. If you need to send your fax to more than t en locati ons, you can i ncrease th e number of fax locations dialed by including a Group Dial number as one of the ten numb ers.

After sending, the documents are automatically erased from memory.

1 Adjust the document gui des to match the width of the documen t. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

If necessary, adjust the resolution and contrast. For details, see Resolution on page 3-21 and Contrast on page 3-23.

3 Press the Menu button, then press the Memory TX button on the One-

Touch keypad.

Manual Faxing 3-9

If an error occurred dur i ng your fax transmission, an error message appears in the display. If you receive an error message, press Stop to clear the message and try to send the document again.

For a listing of error messages and their meanings, see LCD Display Error Messages on page 7-8.

Memory Transmission (Broadcasting)

With Memory Transmission, documents are stored in memory and automatically sent to one or more remote stations. Use this feature to send your documents to multiple locations.

After sending, the documents are automatically erased from memory.

1 Adjust the document gui des to match the width of the documen t. 2 Slide the document face down into the Automatic Document Feeder

until it is grasped and pulled into the machine.

If necessary, adjust the resolution and contrast. For details, see Resolution on page 3-21 and Contrast on page 3-23.

3 Press the Menu button, then press the Memory TX button on the One-

Touch keypad.

Manual Faxing 3-9

4 Enter the telephone number of the remote machine. There are several

methods available to do this:

Direct entry of the telephone number using the numeric keypad.

One-Touch keypad dialing of stored telephone numbers (see One-

Touch Dialing on page 3-15).

Speed Number dialing using the numeric keypad (see Speed

Dialing on page 3-18).

5 Press the START button.

The display prompts you to enter another fax number.

ANOTHER FAX NUMBER?

6 If you have entered the last fax number setting, press the Stop button.

Or If you want to send the document to more than one location, press the

Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number.

The number appears in the display. Repeat Step 6 until you have entered the last fax number setting and

pressed the Stop button.

7 The document is scanned into memory. The display shows the

remaining memory capacity and the number of pages. The machine dials the first telephone number and begins sending the document.

Note: Only a single Group Dial number may be used per Memory Transmission operation.

3-10 Sending a Fax

Delayed Transmission

You can configure your machine to send a fax at a specified time. Up to 30 delayed transmission operations can be reserved in your machine.

1 Place the document face down in the Automatic Document Feeder. If

desired, adjust the resolution and contrast . For detail s, see Reso lution on page 3-21 and Contrast on page 3-23.

2 Press the Menu button, then press the Delay TX button on the One-

Touch keypad.

3 Enter the telephone number of the remote machine. There are several

methods available to do this:

Direct entry of the telephone number using the numeric keypad.

One-Touch keypad dialing of stored telephone numbers (see One-

Touch Dialing on page 3-15).

Group and Speed number dialing using the numeric keypad (see

Configuring Automatic Dialing Features on page 3-15).

4 Press the Enter button.

The display prompts you to enter another fax number.

ANOTHER FAX NUMBER?

Manual Faxing 3-11

5 If you have entered the last fax number setting, press the Stop button.

Or If you want to send the document to more than one location, press the

Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number.

The number appears in the display. Repeat Step 5 until you have entered the last fax number setting and

pressed the Stop button.

Note: Only a single Group dial number may be used in a Delayed Tran smission Operation.

6 The display prompts you to enter an ID for the transmission. If you

want to assign a name to the transmission, enter it using the Number keypad. If not, proceed to Step 7.

For details on how to enter letters using the Number keypad, see Entering Alphanumeric Characters on page 3-24.

7 Press the Enter but ton. The di splay shows the curr ent time o n the upper

line and prompts you to ente r the time the fax will be sent.

3-12 Sending a Fax

CURRENT 12:30PM

START 12:30PM

8 Using the Number keypad, enter the time the fax will be sent. Use the

Up or Down button to switch between AM and PM. If you set a time earlier than the current ti me, the docum ent will be sent at that time on the following day.

9 After entering the time, press the Enter button. 10 The machine scans the document into memory, returns to Standby

mode and displays a reminder that a Delayed Transmission is set.

Note: If you want to cancel the Delayed Transmission, see

Standby Operation

on page 3-14

Canceling a

Adding Documents To a Standby Operation

You can add documents to a Delayed Transmission previously entered into memory .

1 Place the document face down in the Automatic Document Feeder. If

necessary, adjust the resolution and contras t. For detail s, see Resol ution on page 3-21 and Contrast on page 3-23.

2 Press the Menu button. 3 Press the Add/Cancel button on the One-Touch keypad. The LCD

display prompts you to select ADD or CANCEL. Note that 1. Add is already selected in the LCD display.

OPERATION

1.ADD 2.CANCEL

Manual Faxing 3-13

8 Using the Number keypad, enter the time the fax will be sent. Use the

Up or Down button to switch between AM and PM. If you set a time earlier than the current ti me, the docum ent will be sent at that time on the following day.

9 After entering the time, press the Enter button. 10 The machine scans the document into memory, returns to Standby

mode and displays a reminder that a Delayed Transmission is set.

Note: If you want to cancel the Delayed Transmission, see

Standby Operation

on page 3-14

Canceling a

Adding Documents To a Standby Operation

You can add documents to a Delayed Transmission previously entered into memory .

1 Place the document face down in the Automatic Document Feeder. If

necessary, adjust the resolution and contras t. For detail s, see Resol ution on page 3-21 and Contrast on page 3-23.

2 Press the Menu button. 3 Press the Add/Cancel button on the One-Touch keypad. The LCD

display prompts you to select ADD or CANCEL. Note that 1. Add is already selected in the LCD display.

OPERATION

1.ADD 2.CANCEL

Manual Faxing 3-13

4 Press the Enter button to confirm. The display shows operations

currently reserved in memory.

09:00AM DELAY TX FAX1

5 Press the Down or Up buttons repeatedly until you find the operation

you want to add documents to, then press the Enter button.

6 The machine automatically adds the new documents to the pages

already in memory, displays the number of total pa ges and added pages, then returns to Standby mode.

Canceling a Standby Operation

Press Menu, then press the Add/Cancel button on the One-Touch keypad. The display prompts you to select 1.ADD or 2.CANCEL.

2 Press 2. The display shows the operations currently reserved in

memory .

3 Press the Down or Up button repeatedly until you find the operation

you want to cancel.

4 Press the Enter button to cancel the job.

3-14 Sending a Fax

4 Press the Enter button to confirm. The display shows operations

currently reserved in memory.

09:00AM DELAY TX FAX1

5 Press the Down or Up buttons repeatedly until you find the operation

you want to add documents to, then press the Enter button.

6 The machine automatically adds the new documents to the pages

already in memory, displays the number of total pa ges and added pages, then returns to Standby mode.

Canceling a Standby Operation

Press Menu, then press the Add/Cancel button on the One-Touch keypad. The display prompts you to select 1.ADD or 2.CANCEL.

2 Press 2. The display shows the operations currently reserved in

memory .

3 Press the Down or Up button repeatedly until you find the operation

you want to cancel.

4 Press the Enter button to cancel the job.

3-14 Sending a Fax

Configuring Automatic Dialing Features

One-Touch Dial ing

One-Touch dialing lets you use any one of the 20 One-Touch buttons

located on the left of the machine’s control panel to automatically dial a number.

Storing a Number for One-Touch Dialing

1 When assigning a One-Touch number, press and hold the One-Touch

button (01 through 20) for 2 seconds. The display shows TXX:, where

"T" signifies you are assigning a One-Touch number and "XX" designates the selected One-Touch button.

2 Enter the number you want to store by u sing the Number keyp ad, then

press Enter. To insert a pause between numbers when dialing, press the Redial/

Pause button. If you make a mistake while entering a number, use the Right or Left

buttons to move the cursor under the wrong digit, then enter the correct digit, or press the Delete button.

3 The display asks you to en ter a name. Using the Number keypa d, enter

the desired name (up to 20 alphanumeric characters). For information on how to enter names, see En terin g Alphanume ric Char acters on page 3-24.

Or If you don’t want to assign a name, skip this step.

Configuring Automatic Dialing Features 3-15

Note: If you assign a name to the number, the name will appear in the display whenever you press the One-Touch button.

4 Press the Enter button when the name appears correctly or without

entering a name. To set another One-Touch number, press the desired One-Touch button

and repeat steps 2 through this step.

To return to Standby mode, press the Stop button.

Using the One-Touch Address Label Sheet

A One-Touch label sheet is included with your machine. As you store numbers in One-Touch dial buttons, make a note of the numbers on the label to remind you which number is stored in each position.

3-16 Sending a Fax

1 Remove the clear cover and label using a pointed instrument, as shown

below.

Label

Note: You may want to use pencil in case you wish to change these numbers later.

2 Write information on the label and replace the label and cover.

Configuring Automatic Dialing Features 3-17

Speed Dialing

You can store up to 80 numbers in two digit Speed Dial locations (01-80).

Storing a Number for Speed Dialing

1 Press and hold the Speed button for 2 seconds. 2 Enter a two digit loc ation number (01 through 80) to whi ch you want to

store a number, then press the Enter button. If a number is already stored in the location, the display shows the

number in the upper line and ED:1 DEL:2 NXT:3 in the bottom line. Press 1 to edit that number, 2 to delete that number, or 3 to keep that number and choose another location.

3 Enter the telephone number you want to store, then press the Enter

button.

4 To assign a name to the number, enter the desired name. For

information on how to enter names, see Entering Alphanumeric Characters on page 3-24.

If you don’t want to assign a name, skip this step.

5 Press the Enter button when the name appears correctly or without

entering a name.

6 To store more telephone numbers, repeat steps 2 through 5.

Or To return to Standby mode, press the Stop button.

3-18 Sending a Fax

Group Dialing (for Multi-Address Tr ansmission)

Multiple One-Touch and speed dial numbers can be registered as a Group. By using the Group number, you can send a document to multiple parties in a single operation. Up to ten numbers may be stored as a Group. Your machine will dial th e remo te number s in a store d sequen ce. I f the nu mber i s busy, your machine will dial the next stored number and after dialing all of the stored numbers, will automatically redial any number previously busy. Before you can use this feature, you must coordinate and store Group numbers.

Storing One-Touch or Speed Dial Numbers for Group Dialing

1 Press the Menu button, then press the Group Dial button on the One-

Touch keypad.

2 Enter a two digit location number (01 through 80) you want to use for

Group Dial, then press the Enter button. The display prompts you to press a One-Touch button or enter a Speed

Dial number which you wish to include in the group.

ENTER ONE-TOUCH / SPEED DIAL> ##

3 Press the One-Touch button assigned to the fax number you wish to

include in the group. Or Enter the two digit Speed Dial location to which the fax number you

wish to include in the group is stored.

Configuring Automatic Dialing Features 3-19

4 Press the Enter button. Repeat steps 3 and this step to include more

destination numbers in the group.

5 Press the Stop button when you have e nt ere d a ll t he telephone numbers

you want to include in the group. The display asks you to enter a name.

6 To assign a name to the Group, enter the desired name.

If you don’t want to assign a name, skip this step.

7 Press the Enter button. If you want to store another group dial number,

repeat steps 2 through 7. Or To return to Standby mode, press the Stop button.

Assigning a Gr oup to a One-Touch Button

You can assign a Group number to a One-Touch button. The One-Touch button can then be used to call all the telephone numbers stored in the Group. Before you can use this feature, you must first register the Group number and then assign the registered Group number to an empty OneT ouch butt on. Refer to Storing a Number for One-Touch Dialing on page 3- 15 or Storing a Number for Speed Dialing on page 3-18 for details.

1 Press and hold the One-Touch button that you want to assign (01

through 20) for 2 seconds.

2 Enter the two digit Group number. 3 Press the Enter button. The group number is assigned to the selected

One-Touch button, and the display asks you to enter One-Touch button for another group dial if you wish.

3-20 Sending a Fax

XEROX 385 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Chapter 1 Getting Started

Set Up Your Machine

Control Locations and Functions

Installing the Laser Printer Cartridge

Print Media Specifications

Loading Paper

Paper Guidelines

Installing Software

Using the Control Panel

System Setup

Printing Reports

User Options (System Data)

Chapter 2 Making a Copy

Making a Copy

Chapter 3 Sending a Fax

Options for Sending a Fax Using the WorkCentre 385

Manual Faxing

Configuring Automatic Dialing Features