XEROX 385 User Manual

Pro 385 User Manual

Chapter 1 Getting Started Chapter 2 Making a Copy Chapter 3 Sending a Fax Chapter 4 Receiving a Fax Chapter 5 Printing Chapter 6 Scanning Chapter 7 Trouble Shooting Chapter 8 Maintenance Chapter 9 Appendix Chapter 10 Glossary Index

Pro 385 User Manual

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Chapter 1 Getting Started

Set Up Your Machine 1-1 Unpacking 1-1 Control Locations and Functions 1-2 Choosing a Location 1-4 Setting Up Your Machine 1-4 Document Inpute Tray 1-4 Printer Exit Tray 1-5 Document Exit Tray 1-5 Installing the Laser Printer Cartridge 1-6 Telephone Line 1-9 Extension Phone 1-9 PC Cable 1-10 AC Power Cord 1-12 Print Media Specifications 1-13 Core media List 1-14 Loading Paper 1-15 Using the Automatic Paper Feeder 1-15 Using the Manual Paper Feeder 1-20 Paper Guidelines 1-22 Installing Software 1-24 System Requirements 1-24 Overview of the WorkCentre 385 Drivers 1-24 Additional Software 1-25 Software Installation Procedure 1-26 Uninstalling Software 1-30 Using the Control Panel 1-32 System Setup 1-34 Ringer Volume 1-34 Home Resolution and Home Contrast 1-35 Sound Control 1-36 Remote Diagnosis Protection 1-37 Select Language 1-38 Econo Mode Setting 1-38 Last Fax Data Reprint 1-39 Adjusting Speaker Volume 1-40 Setting the Clock Mode 1-41 Setting the Date and Time 1-42 Setting the System ID(your Number and Name) 1-43 Print Priority 1-43 Dual 1-44

Installing the Machine

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Reports 1-46 Printing Reports 1-46 User Options (System Data) 1-47 Setting an Option 1-47 Selectable Options 1-48

Installing the Machine

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Getting Started

Set Up Your Machine

Unpacking

Chapter 1

Laser Printer

WorkCentre 385

Document Exit tray

Telephone line cord

cartridge

Document Input tray

Power cord

Parallel cable

* Appearance may vary according to country.

One-touch label

Printer exit tray

User Guide

CD-ROM

1-1

Control Locations and Functions

Take a moment to familiarize yourself with the main components and their locations.

Automatic Paper Feeder

Front View

Document Input Tray

Control Panel

Document Exit Tray

Paper Guides

Extension Tray

Automatic Paper Feeder

Manual Paper Feeder

Automatic Document Feeder

Document Guides

Note: Your machine may look slightly different than the illustration.

1-2 Getting Started

Paper Exit Tray

Rear View

TEL LINE Jack

Inside

Cover

EXT. LINE Jack

PC Cable Connector

Power Cord Connector

Laser Printer Cartridge

Cover Release Buttons (right and left sides)

Set Up Your Machine 1-3

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near you r workst ation . Leave enoug h space t o allow f or easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

In direct sunlight.

Near heat sources or ai r conditioners.

In dusty or dirty environments.

Setting Up Your Machine

Document Input Tray

Insert the two tabs on the tray into the slots as shown. Fold out the extender on the tray, if necessary.

1-4 Getting Started

Printer Exit Tray

While pushing inward on the flexible side tabs of the printer exit tray, insert them into the corresponding slots. If desired, fold out the extension tray.

Side tab

Extension tray

Document Exit Tray

Insert the two tabs on the document exit tr ay into the slots on the front of your machine. Fold out the extension tray, if necessary.

Side tab

Insert one side tab. Then, while pushing inward on the remaining tab, slide it into place.

Extension tray

Set Up Your Machine 1-5

Installing the Laser Printer Cartridge

Open the cover by pulling t he cover relea se butt ons on bot h side s of the

machine toward you.

Cover Release Button

2 Unwrap the Laser Printer Cartridge. 3 Shake the Laser Printer Cartridge from side to side five or six times t o

distribute the toner evenly.

1-6 Getting Started

4 Carefully remove the sealing tape by pulling straight out on the tab

protruding from the end of the Laser Printer Cartridge.

5 Locate the two L aser Printer Cartridge slo ts inside the printer, one on

each side.

cartridge slot

Set Up Your Machine 1-7

6 Grasp the handle and slide the Laser Printer Cartridge down along the

cartridge slots until it clicks into place.

7 Close the cover. Make sure that the cover is securely closed and both

cover release buttons have clicked into place.

1-8 Getting Started

Telephone Line

Plug one end of the telep hone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

To a

standard

phone wall

jack

Extension Phone

If you want to use an ordinary phone or answering machine with your WorkCentre 385, connect it to the jack labelled EXT. LINE on the back of the machine.

To a

regular

phone or

answering

machine

Set Up Your Machine 1-9

PC Cable

Your Xerox WorkCentre 385 is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre 385 to a computer that supports bi-directional communications (IEEE standard 1284).

Note: If using another parallel cable, ensure that it meets IEEE standard

1284 specifications.

To connect the WorkCentre 385 to a computer, follow the steps below:

CAUTION: Make sure the computer is tu rned of f , and the WorkCentre 385

is unplugged from the power outlet.

1 Plug the parallel cable into the connect or on the back of the

WorkCentre 385. Swing the metal clips of the connector inward until they lock firmly inside the notches on the parallel cable connector.

1-10 Getting Started

Connector Clips

2 Connect the other e nd of the c able to t he paral lel port on y our computer.

If necessary, refer to your computer documentation for assistance with this procedure.

Set Up Your Machine 1-11

AC Power Cord

WARNING: There is NO On/Off switch for the WC 385. When the AC power cord is plugged in, the machine is fully energized.

Note: To correctly install the WC 385, the AC power cord must remain unplugged from the grounded wall outlet until software is to be loaded. In the next step, one end of the power cord will be plugged into the back of the WC 385. Leave the other end of the cord unplugged until directed to plug it in during software installation.

1 Plug one end of the AC Power Cord in the back of the WC 385.

1-12 Getting Started

Print Media Specifications

Refer to the Appendix for detailed print media specifi cations. There are two locations to load paper, the Automatic Paper Feeder and the

Manual Paper Feeder. The table below illustrates the paper types that can be loaded into each:

Automatic Paper Feeder Manual Paper Feeder

Standard Paper Non-Standard Paper Transparency Film Transparency Film Paper Label Paper Label

Envelopes Card Stock Odd Size (minimum 10.5 cm x 15 cm)

In the table below, the capacities fo r the various media in th e Automatic Paper Feeder and the Manual Paper Feeder are shown:

Type

Paper

Transparency Film 1 1 Paper Label 1 1 Card Stock N/A 1 Envelope N/A 1

Automatic Paper Feeder Capacity

150 (20# 80 gm

Stock)

Set Up Your Machine 1-13

Manual Paper Feeder Capacity

In the following table, the capacity of the Automatic Paper Feeder is shown:

Paper Type Capacity

Letter/A4

Legal

All Other Stock (Label Paper,

100 Sheets (20# 80 gm

50 Sheets (20# 80 gm 1

paper)

Transparency, Envelope)

Core Media List

The following list reflects the media that has been tested and is guaranteed to successfu lly print.

Paper Size Weight

Xerox 4200 Letter (8 1/2 x11) 16# Xerox 4024DP Bond Letter (8 1/2 x11)

Xerox 80 Premier 210 X 297 mm

Xerox Blue, Green and

Letter (8 1/2 x 11)

Red Xerox 3R9023

Letter (8 1/2 x 11) N/A

Transparency Film

20# 80 gm

80 gm

20# 80 gm

1-14 Getting Started

In the following table, the capacity of the Automatic Paper Feeder is shown:

Paper Type Capacity

Letter/A4

Legal

All Other Stock (Label Paper,

100 Sheets (20# 80 gm

50 Sheets (20# 80 gm 1

paper)

Transparency, Envelope)

Core Media List

The following list reflects the media that has been tested and is guaranteed to successfu lly print.

Paper Size Weight

Xerox 4200 Letter (8 1/2 x11) 16# Xerox 4024DP Bond Letter (8 1/2 x11)

Xerox 80 Premier 210 X 297 mm

Xerox Blue, Green and

Letter (8 1/2 x 11)

Red Xerox 3R9023

Letter (8 1/2 x 11) N/A

Transparency Film

20# 80 gm

80 gm

20# 80 gm

1-14 Getting Started

Loading Paper

For best results, use high quality xerographic copy paper as described in Print Media Specifications on page 1-13.

Using the Automatic Paper Fe eder

You can stack paper, envelopes, card stocks, labels, or transparencies in the Automatic Paper Feeder to feed automati cally. The Automatic Paper

Feeder can hold a maximum of 150 sheets of 80 gm

plain paper, or 10 envelopes, or other print media. Depending upon media thickness, maximum capacity may be reduced.

Note: If you experience problems feeding paper, place the media into the Manual Paper Feeder one sheet at a time.

1 Pull the Extension Tray on the Automatic Paper Feeder all the way up.

Automatic Paper

Extension

Tray

Feeder

Manual Paper Feeder

2 Prepare the print material for loading.

For paper and envelopes, flex paper or fan envelopes back and forth. Do not fold or crease the paper.

Set Up Your Machine 1-15

Straighten the edges on a level surface.

Note: If envelopes jam while printing, try reducing the number of envelopes in the Automatic Paper Feeder.

For transparencies, refer to the packaging for the transparency stock to determine the print side. Hold the transparencies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print side.

Fan the stack of transparencies to prevent feeding failures.

1-16 Getting Started

3 Load the print material in the Automatic Paper Feeder. Do not exceed

the rated cap acity for each type of print material. For med ia capacity specifications, refer to Print Media Specifications on page 1-13 and Specifications in the Appendix. Do not mix different types of print media. Refer to the followin g ins tructio ns for loadin g each t ype of p rint material.

a) Load paper or transparencies with the print side facing you.

The WorkCentre 385 will print on the side facing you.

b) Load envelopes with the flap side facing away from you. The end

of the envelope with the st amp area must ent er the Automa tic Paper Feeder first.

Set Up Your Machine 1-17

Note: Do not feed illustration for reference only.

CAUTION: Never use envelopes with clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

stamped

envelopes. The stamp is shown in the previous

c) Load letterhead paper with the design facing you. The top edge of

the sheet with the logo should enter the printer first.

1-18 Getting Started

4 Adjust the paper gui de s t o the wi dth of the print media. Slide the paper

guides until they lightly touch both sides of the stack of print media. Do not tightly press the paper guides to the print media edges, the guides may bend the media or provide too much resistance when feeding.

Note: When you print a file from your PC using the Automatic Paper Feeder, make sure that you select the correct paper source and paper size from your software application before starting your print job.

Set Up Your Machine 1-19

Using the Manual Paper Feed er

Use the Manual Paper Feeder to feed paper one sheet at a time into your machine.

Manual Paper Feeder

Note: When you print a file from your PC using the Manual Paper Feeder, make sure that you select the correct paper source and paper size from your software application before starting your print job.

1 Place the paper in the Manual Paper Feeder and ad just the paper guides

to the width of the print material. Slide the paper guides until they lightly touch the stack of print media. Do not tightly press the paper guides to the print media edges, the guides may bend the media or provide too much resistance when feeding.

Note: Refer to loading various types of media.

1-20 Getting Started

Loading Paper

on page 1-15 for specific instructions on

2 Ensure that the media is fed into the machine as far as it wi ll go.

3 Press the Start button to start manual feeding of the media . If you have

more than one page to print, press the Start button for each page.

Set Up Your Machine 1-21

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

Always use paper and other med ia t hat conform with those listed under Print Media Specifications on page 1-13 and Specifications in the Appendix.

Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

Use cut-sheet paper only. You cannot use continuous feed paper.

Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

Colored paper should be of the same high quality as white paper. The

pigments must withstand the printer’s fusing temperature of 392

C) for 0.1 second without deterioration. Do not use paper with a

(200 colored co ating that was added after the paper w as produced.

Pre-printed forms must be printed with non-flammable, heat-resistant inks that do not melt, vaporize, or release hazardous emissions when

subjected to the printer’s approximately 392

F (200o C) fusing

temperature for 0.1 second.

Store paper in it s ream wrapper until ready to use. Place cartons on pallets or shelves , not on the floor. Do not place heavy obje cts on to p of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

During storage, moisture -proof wrap (any plastic container or bag) should be used to prevent dust and moisture from contaminating your paper.

1-22 Getting Started

Use only transparencies designed for use with xerographic printers.

Use only well-constructed envelopes with sharp, well creased folds.

DO NOT use envelopes with clasps and snaps.

DO NOT use envelopes with windows, coated linings, self-stick adhesives, or other synthetic materials.

DO NOT use damaged or poorly made envelopes.

Paper Guidelines 1-23

Installing Software

System Requirements

Proper operation of the WorkCentre 385 requires that your personal computer meets or exceeds the following system requirements:

IBM compatible personal computer, with a 486SX 33MHz or fast er processor

Windows operating environment (3.1x, Windows 95, Windows 98, Windows NT 4.0)

At least 4MB of free hard disk space*

8MB or more RAM (Windows 3.1x), 16MB RAM (Windows 95, 98), and 24MB RAM (NT 4.0)

* 4MB minimum hard disk spac e requir ed for dr iver inst allati on only. If installing the additional software packages included on the CD ROM, an additional 30MB f ree hard disk space is required (20MB TextBridge Pro, 10MB LaserFax3.5 Lite).

Overview of the WorkCentre 385 Drivers

Before the WorkCentre 385 can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre 385 for printing, scanning and PC fax operations. PC fax is the process of faxing a computer file, such as a word processing document or image file, directly from your computer via the built-in fax modem in the WorkCentre 385.

All of the necessary drivers are contained on the CD included with your WorkCentre 3 85.

1-24 Getting Started

Additional Software

Two software applications, LaserFAX 3.5 Lite and Textbridge Pro, are included on the CD ROM supplied with the WorkCentre 385.

LaserFAX 3.5 Lite is a fax program which enables you to send faxes from and receive faxes to your PC.

TextBridge Pro, a scanning program with optical character recognition (OCR) capabilities, is also included for your convenience.

Proper operation of the WorkCentre 385 with either of the additional software applications requires prior installation of the WorkCentre 385 drivers.

Installing Software 1-25

Software Installation Procedure

In Windows 3.x, Windows 95/98, or Windows NT 4.0

1 Turn on your PC and start Windows. 2 Ensure the Xerox WorkCentre 385 is plugged into a standard grounded

AC power outlet and connected to your computer.

To AC outlet

3 The machine turns on.

Note: To power off the machine; unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machine.

4 Insert the supplied CD into your computer’s CD ROM drive.

The Xerox WorkCentre 385 installation program will begin.

1-26 Getting Started

+ 362 hidden pages

XEROX 385 User Manual

Table of Contents

Chapter 1 Getting Started

Set Up Your Machine

Control Locations and Functions

Installing the Laser Printer Cartridge

Print Media Specifications

Loading Paper

Paper Guidelines

Installing Software