Xerox 3635MFP-S User Manual
Xerox Phaser 3635MFP
User Guide
Version 3.7.21.02.08
Prepared and translated by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
Copyright
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or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are
displayed on the screen, such as icons, screen displays, looks etc.
Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and
trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
Version 3.7.21.02.08
© 2008 Xerox Corporation. All rights reserved.
Table of Contents
Welcome.................................................................................................... 1
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Environmental Compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Product Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Getting Started......................................................................................... 21
Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Login /Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Customizing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
For Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Copy.......................................................................................................... 37
Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Output Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Fax ............................................................................................................ 59
Fax Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Embedded Fax Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Embedded Fax Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Embedded Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Server Fax Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Server Fax Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Server Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Forward to Fax/E-mail Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Network Scanning ...................................................................................85
Scan Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Network Scanning Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Network Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Xerox Phaser 3635MFP User Guide i
Table of Contents
E-mail ...................................................................................................... 103
E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Store to USB ...........................................................................................119
Store Files from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Store Files from the Workstation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
File/Folder Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Print Files............................................................................................... 135
Print Files from the Internal Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Print Files from the USB Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Print ........................................................................................................ 143
Print Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Custom Size Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Paper / Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Layout / Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Paper and other Media.......................................................................... 153
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Setting the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Media Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Setups..................................................................................................... 165
Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Tools Menu Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Localization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Setting up Paper Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Machine Presets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Change Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
CRU Replacement Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Security Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
ii Xerox Phaser 3635MFP User Guide
Table of Contents
Machine Tests. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Customer Support and Supplies Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194
Optional Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
Maintenance........................................................................................... 197
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
Cleaning the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Specifications ........................................................................................203
Machine Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Feature Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Troubleshooting .................................................................................... 211
Fault Clearance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
Error and Fault Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
Appendix A............................................................................................. 217
Enable/Disable Banner Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
Index .......................................................................................................219
Xerox Phaser 3635MFP User Guide iii
Table of Contents
iv Xerox Phaser 3635MFP User Guide
1 Welcome
Thank you for choosing the Xerox Phaser 3635MFP. This product has been designed
for ease of use, but to use your machine to its fullest potential, take some time to read
this User Guide.
The User Guide provides you with an overview of the features and options that may be
available on your machine. To help you familiarize yourself with your new machine
please refer to:
• Chapter 2 Getting Started.
• Chapter 11 Setups.
Further chapters within this guide offer additional information on the features and
options available. For additional assistance at the machine, press the Help button. If
your machine is connected to the network, use the CentreWare Help system or click on
the Help button in the Printer Driver.
NOTE: The graphic representations of the touch screen displayed throughout this Use r
Guide may differ slightly according to the configuration. However, feature descriptions
and functionality as described remain the same.
Xerox Phaser 3635MFP User Guide 1
1Welcome
Introduction
The Xerox Phaser 3635MFP is a digital device capable of being used for
copying, printing, faxing, and scanning. The features and functions available
on your machine depend on the model purchased:
Xerox Phaser 3635MFP/S
This model provides digital copying, printing and scanning. The device
supports scanning to and printing from a USB thumb drive and has the
capability of storing print, copy and scan files on the device. It copies and
prints at 35 pages per minute. A Document Feeder, Paper Tray and Bypass
Tray are also provided and 2-sided copying and printing are supported. An
additional Paper Tray, Stand, Foreign Interface Device and Memory Upgrade
are available as options.
Xerox Phaser 3635MFP/X
This model has digital copying, printing, scanning and faxing capabilities. The
device supports scanning to and printing from a USB thumb drive and has the
capability of storing print, copy and scan files on the device. It copies and
prints at 35 pages per minute. A Document Feeder, Convenience Stapler and
Paper Tray are supplied as standard, and 2 Sided capability is also sup ported.
Additional Paper Tray, Stand, Foreign Interface Device and Memory Upgrade
are available as options.
2 Xerox Phaser 3635MFP User Guide
About This Guide
Throughout this User Guide some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox Phaser 3635MFP/S and Phaser 3635MFP/X is synonymous with the
machine / device.
The following table offers further information about the conventions used
within this Guide.
Convention Description Example
1 Welcome
Italic
TypeFace
Notes
Information
Warning
Caution
Used to denote screen or tab titles.
In addition, references to other
publications are displayed in Italic
typeface.
Used to provide additional or useful
information about a function or
feature.
Offers more in-depth specification
information relating to the machine.
Used to alert users to the possibility
of personal injury.
Cautions are statements that
suggest mechanical damage as a
result of an action
.
Basic Copy Features.
Please refer to
chapter 3, page 42.
NOTE: The machine
automatically detects
standard document
sizes.
Up to 50 sheets of 20 lb
) bond paper can be
(80 g/m²
loaded.
WARNING: This
product must be
connected to a
protective earthing
circuit.
CAUTION: DO NOT
use organic or
strong chemical
solvents or aerosol
cleaners or pour
fluids directly onto
any area.
Most option screens include three buttons to confirm or cancel your choices.
• The Undo button resets the current screen to the values that were
displayed when the screen was opened.
• The Cancel button resets the screen and returns to the previous screen.
• The Save button saves the selections made and returns to the previous
screen.
Xerox Phaser 3635MFP User Guide 3
1Welcome
Related Information Sources
Information on this family of products can be found in:
1. This User Guide
2. The Quick Use Guide
3. The System Administration CD
4. The Xerox website http://www.xerox.com
4 Xerox Phaser 3635MFP User Guide
Customer Support
If you need assistance during or after product installation, please visit the
Xerox website for online solutions and support:
http://www.xerox.com
If you require further assistance, call our
experts at the Xerox Welcome Center, or
contact your local representative. When
telephoning please quote the machine
serial number. Use the space below to
make a note of the machine serial
number:
#_______________________________
The serial number is located on a panel
at the rear of the machine and on the
inside of the front door. The Xerox
Welcome Center or local representative
telephone number is provided when the
machine is installed.
1 Welcome
For convenience and future reference, please record the telephone number in
the space below:
Xerox Welcome Center or local representative telephone number:
# ____________________________________________
Xerox Phaser 3635MFP User Guide 5
1Welcome
Safety
Read these safety notes carefully before using this product to ensure you
operate the equipment safely.
Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include Safety Agency approva l, and compliance
to established environmental standards. Please read the following instructions
carefully before operating the product and refer to them as needed to en sure
the continued safe operation of your product.
The safety testing and performance of this product have been verified using
XEROX materials only.
Follow all warnings and instructions marked on, or supplied with the product.
This WARNING mark alerts users to the possibility of personal injury.
This WARNING mark alerts users to heated surfaces.
WARNING: This symbol indicates a Laser
and alerts the user to refer to the appropriate safety information.
WARNING: This product must be connected to a protective earthing
circuit.
is being used in the equipment
Operator Accessible Areas
This equipment has been designed to provide operator access to safe areas
only. Operator access to hazardous areas is restricted using covers or guards,
which require a tool to enable removal. Never remove these covers or guards.
Maintenance Information
1. Any operator product maintenance procedures will be described in the
user documentation supplied with the product.
2. Do not carry out any maintenance on this product which is not described
in the customer documentation
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be
explosive or flammable when used on electromechanical equipment.
3. Use supplies and cleaning materials only as directed in the Operator
section of this manual.
6 Xerox Phaser 3635MFP User Guide
4. Do not remove covers or guards that are fastened with screws. There are
no parts behind these covers that you can maintain or service.
Operational Safety Information
Your Xerox equipment and supplies have been designed and tested to meet
strict safety requirements. These include safety agency examination,
approval, and compliance with established environmental standards.
To ensure the continued safe operation of your Xerox equipment, follow these
safety guidelines at all times:
Do These
• Always follow all warnings and instructions that are marked on or supplied
with the equipment.
• Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product, the use of
other materials may result in poor performance and create a hazardous
situation.
1 Welcome
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be
explosive or flammable when used on electromechanical equipment
• Always exercise care when moving or relocating equipment. Please
contact your local Xerox Service Department to arrange relocation of the
copier to a location outside of your building.
• Always locate the machine on a solid support surface (not on plush carpet)
that has adequate strength to support the weight of the machine.
• Always locate the machine in an area that has adequate ventilation and
room for servicing.
• Always unplug this equipment from the electrical outlet before cleaning.
NOTE: Your Xerox machine is equipped with an energy saving device to
conserve power when the machine is not in use. The machine may be left on
continuously.
WARNING: The metallic surfaces in the fuser area are hot. Please use
caution when removing paper jams from this area and avoid touching
any metallic surfaces
Do Not Do These
• Never use a ground adapter plug to connect the equipment to a power
outlet that lacks a ground connection terminal.
• Never attempt any maintenance function that is not specifically described
in this documentation.
Xerox Phaser 3635MFP User Guide 7
1Welcome
• Never obstruct ventilation openings. They are provided to prevent
overheating.
• Never remove covers or guards that are fastened with screws. There are
no operator serviceable areas within these covers.
• Never locate the machine near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or "cheat" any of the electrical or mechanical interlock
devices.
• Never place this equipment where people might step on or trip on the power
cord.
• This equipment should not be placed in a room unless proper ventilation is
provided. Please contact your local Authorized dealer for further
information.
Electrical Safety Information
1. The power receptacle for the machine must meet the requirements
stated on the data plate on the rear of the machine. If you are not sure
that your electrical supply meets the requirements, please consult your
local power company or an electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be
easily accessible.
3. Use the power cable that is supplied with your machine. Do not use an
extension cord or remove or modify the power cord plug.
4. Plug the power cable directly into a correctly grounded ele ctrical outlet. If
you are not sure whether or not an outlet is correctly grounded, consult
an electrician.
5. Do not use an adapter to connect any Xerox equipment to an electrical
outlet that lacks a ground connection terminal.
6. Do not place this equipment where people might step or trip on the power
cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical
shock or fire may result.
10.Do not obstruct ventilation openings. These openings are used to provide
proper cooling to the Xerox machine.
Electrical Supply
1. This product shall be operated from the type of electrical supply indicted
on the product's data plate label. If you are not sure that your electrical
8 Xerox Phaser 3635MFP User Guide
1 Welcome
supply meets the requirements, please consult a licensed electrician for
advice.
WARNING: This equipment must be connected to a protective earth
circuit. This equipment is supplied with a plug that has a protective earth
pin. This plug will only fit into an earthed electrical outlet. This is a safety
feature. If you are unable to insert the plug into the outlet, contact a
licensed electrician to replace the outlet.
2. Always connect equipment to a correctly grounded power outlet. If in
doubt, have the outlet checked by a qualified electrician.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to
the back of the machine as a plug-in device. To remove all electrical power
from the equipment, disconnect the power cable from the electrical outlet.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and
disconnect the power cable(s) from the electrical outlet(s). Contact an
authorized Xerox Service Representative to correct the problem:
The equipment emits unusual odours or makes unusual noises.
The power cable is damaged or frayed.
A wall panel circuit breaker, fuse, or other safety device has been tripped.
Liquid is spilled into the machine.
The machine is exposed to water.
Any part of the machine is damaged
CAUTION: Risk of explosion if battery is replaced by an incorrect type.
Dispose of used batteries according to the instruction.
Quality Standards
The product is manufactured under a registered ISO9002 Quality system.
If you need additional safety information concerning this XEROX product or
XEROX supplied materials you may call the following number:
EUROPE: +44 (0) 1707 353434
USA/CANADA: 1 800 928 6571
Safety Standards
EUROPE: This XEROX product is certified by the following Agency using the
Safety Standards listed.
Agency: TUV Rheinland
Xerox Phaser 3635MFP User Guide 9
1Welcome
Standard: IEC60950-1, 2001
USA/CANADA: This XEROX product is certified by the following Agency
using the Safety Standards listed.
Agency: UNDERWRITERS LABORATORIES
Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity
agreements, which include requirements for Canada.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedure
other than those specified herein may result in hazardous light
exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser product set by government, national and international
agencies as a Class 1 laser product. It does not emit hazardous light, as the
beam is totally enclosed during all phases of customer operation and
maintenance.
WARNING: Do not stare into the light source if the platen cover is in the up
position.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced
is heavier than air and is dependent on copy volume. Providing the correct
environmental parameters as specified in the Xerox installation procedure will
ensure that the concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox
publication Ozone by calling 1-800-828-6571 in the United States and
Canada. In other markets please contact your authorized local dealer or
Service Provider.
For Consumables
• Store all consumables in accordance with the instructions given on the
package or container.
• Keep all consumables away from the reach of children.
• Never throw print cartridges or toner containers into an open flame.
• Cartridges: When handling cartridges, for example ink, fuser, etc, avoid
skin or eye contact. Eye contact can cause irritation and inflammation. Do
not attempt to disassemble the cartridge. This can increase the risk of skin
or eye contact.
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1 Welcome
Product Safety Certification
This product is certified by the following Agency using the Safety standards
listed.
Agency Standard
Underwriters Laboratories Inc UL60950-1 1st (2003) (USA/Canada)
IEC60950-1 Edition 1 (2001)
This product has been manufactured under a registered ISO9001 Quality
system.
CE Mark
The CE mark applied to this product, symbolizes XEROX's declaration of
conformity with the following applicable European Union Directives, as o f the
dates indicated:
December 12, 2006:
Council Directive 2006/95/EC as amended. Approximation of the laws of
the member states related to low voltage equipment.
December 15, 2004:
Council Directive 2004/108/EC as amended. Approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999
Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of the conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your XEROX Limited representative.
WARNING: In order to allow this equipment to operate in proximity to
Industrial Scientific and Medical (ISM) equipment, the external radiation
from the ISM equipment may have to be limited or special mitigation
measures taken.
NOTE: Changes or modifications to this equipment not specifically approved
by the Xerox Corporation may void the user’s authority to operate this
equipment.
WARNING: Shielded cables must be used with this equipment to maintain
compliance with Council Directive 2004/108/EC.
Xerox Phaser 3635MFP User Guide 11
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EMC Information
FCC Part 15
This equipment has been tested and found to comply with the limits for a Class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment
generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user
will be required to correct the interferences at their own expense.
NOTE: Changes or modifications to this equipment not specifically approved
by the Xerox Corporation may void the user’s authority to operate this
equipment.
WARNING: Shielded cables must be used with this equipment to maintain
compliance with FCC regulations.
Model Number:
XRX-FAXKIT
US Regulatory Information for the Fax Kit option (Phaser
3635MFP/X only)
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including a Fax machine,
to send any message unless such message clearly contain s in a margin at the
top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity,
or other individual sending the message and the telephone number of the
sending machine or such business, other entity or individual. (The telephone
number provided may not be a 900 number or any other number for which
charges exceed local or long distance transmission charges.)
In order to program this information into your FAX machine refer to Setting the
Machine and follow the steps provided.
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the Administrative Council for Terminal Attachments (ACTA). On
the rear of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
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requirements adopted by the ACTA. A compliant telephone cord and modular
plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructions for
details.
You may safely connect the machine to the following standard modular jack:
USOC RJ-11C using the compliant telephone line cord (with modular plugs)
provided with the installation kit. See installation instructions for details.
The Ringer Equivalence Number (or REN) is used to determine the number of
devices that may be connected to a telephone line. Excessive RENs on a
telephone line may result in the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local Telephone Company. For
products approved after July 23, 2001, the REN for this product is part of the
product identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone
Company will notify you in advance that temporary discontinuance of service
may be required. If advance notice isn't practical, the Telephone Company will
notify the customer as soon as possible. Also, you will be advised of your right
to file a complaint with the FCC if you believe it is necessary.
The Telephone Company may make changes in its facilities, equipment,
operations or procedures that could affect the operation of the equipment. If
this happens the Telephone Company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the appropriate service center; details of which are
displayed either on the machine or contained within the user guide. If the
equipment is causing harm to the telephone network, the Telephone
Company may request that you disconnect the equipment until the problem is
resolved.
Repairs to the machine should be made only by a Xerox representative or an
authorized Xerox service agency. This applies at any time during or after the
service warranty period. If unauthorized repair is performed, the remainder of
the warranty period is null and void. This equipment must not be used on party
lines. Connection to party line service is subject to state tariffs. Contact the
state public utility commission, public service commission or corporation
commission for information.
If your office has specially wired alarm equipment connected to the telephone
line, ensure the installation of this Xerox equipment does not disable your
alarm equipment. If you have questions about what will disable alarm
equipment, consult your Telephone Company or a qualified installer.
Xerox Phaser 3635MFP User Guide 13
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Canadian Regulatory Information for the Fax Kit option
(Phaser 3635MFP/X only)
Model Number:
XRX-FAXKIT
This product meets the applicable Industry Canada technical specifications
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal
device provides an indication of the maximum number of terminals allowed to
be connected to a telephone interface. The termination on an interface may
consist of any combination of devices subject only to the requirement that the
sum of the Ringer Equivalence Numbers of all of the devices does not
exceed 5.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe systems, if present, are connected together. This precaution may be
particularly important in rural areas.
CAUTION: Users should not attempt to make such connections
themselves, but should contact the appropriate electric inspection
authority, or electrician, as appropriate.
European Regulatory Information for the Fax Kit option
(Phaser 3635MFP/X only)
Radio Equipment & Telecommunications Terminal Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single
terminal connection to the analogue public switched telephone network
(PSTN) in accordance with Directive 1999/5/EC.
The product has been designed to work with the national PSTNs and
compatible PBXs of the following countries:
Austria Belgium Bulgaria Cyprus
Czech Republic Denmark Estonia Finland
France Germany Greece Hungary
Iceland Ireland Italy Latvia
Liechtenstein Lithuania Luxembourg Malta
Netherlands Norway Poland Portugal
Romania Slovakia Slovenia Spain
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Sweden Switzerland United Kingdom
In the event of problems, you should contact your local Xerox representative
in the first instance.
This product has been tested to and is compliant with TBR21 or ES 103 0211/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipme nt for
use on analogue-switched telephone networks in the European Economic
Area.
The product may be configured to be compatible with other country networks.
Please contact your Xerox representative if it needs to be reconnected to
another country's network.
NOTE: Although this product can use either loop disconnect (pulse) or DTMF
(tone) signaling it is recommended that it is set to use DTMF signaling. DTMF
signaling provides reliable and faster call setup. Modification, connection to
external control software or to external control apparatus not authorized by
Xerox, will invalidate its certification.
Illegal Copying
Congress, by statute, has forbidden the copying of the following subjects
under certain circumstances. Penalties of fine or imprisonment may be
imposed on those guilty of making such copies.
• Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
National Bank currency
Federal Reserve Bank Notes
Gold Certificates
Treasure Notes
Fractional Notes
Paper money
Bonds and obligations of certain agencies of the government, such as
FHA
Bonds (US Savings Bonds may be photographed only for publicity
purposes in connection with the campaign for the sale of such bonds.)
Xerox Phaser 3635MFP User Guide 15
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Internal Revenue Stamps (If it is necessary to copy a legal document on
which there is a cancelled revenue stamp, this may be done p rovided the
reproduction of the document is performed for lawful purposes.)
Postage Stamps, canceled or uncanceled (For philatelic purposes,
postage stamps may be photographed provided the reproduction is black
and white and less than 3/4 or more than 11/2 times the linear dimensions
of the original).
Postal Money Orders
Bills, checks, or drafts for money drawn by or on authorized officers of the
United States
Stamps and other representatives of value, of whatever denomination,
which may be or have been issued under any Act of Congress
• Adjusted compensation Certificates for veterans of the World Wars.
• Obligations or Securities of any foreign government, bank, or corporation.
• Copyrighted material (unless permission of the copyright owner has been
obtained or the copying falls within the “fair use” or library reproduction
provisions of the copyright law). Further information of these provisions
may be obtained from the Copyright Office, Library of Congress,
Washington, DC 20559 (circular R21).
• Certificates of Citizenship or Naturalization (foreign naturalization
certificates may be photographed).
• Passports (foreign passports may be photographed).
• Immigration papers.
• Draft Registration cards.
• Selective Service Induction papers which bear any of the following
information:
Registrant’s earnings or income
Registrant’s dependency status
Registrant’s court record
Registrant’s previous military service
Registrant’s physical or mental condition
NOTE: Exception: US Army and Navy discharge certificates may be
photographed.
• Badges, identification cards, passes or insignias carried by military or
Naval personnel, or by members of the various Federal Departments and
Bureaus, such as the FBI and Treasury (unless the photograph is ordered
by the head of such Department or Bureau).
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WARNING: Copying of the following is also prohibited in certain states:
automobile licences, driver’s licenses, and automobile Certificates of
Title. This list is not all-inclusive. In case of doubt, consult your attorney.
Cyprus Hungary Lithuania Slovakia
Czech Republic Italy Malta Slovenia
Estonia Latvia Poland Spain
Xerox Phaser 3635MFP User Guide 17
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Environmental Compliance
USA
Energy Star
As an ENERGY STAR partner, Xerox Corporation has determined that (the
basic configuration of) this product meets the ENERGY STAR guidelines for
energy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S.,
European Union and Japanese governments and the office equipment
industry to promote energy-efficient copiers, printers, fax, multifunction
machine, personal computers, and monitors. Reducing product energy
consumption helps combat smog, acid rain and long-term changes to the
climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will
be delivered with the timer for switching to Power Save Mode from the last
copy/print out, set at 60 minutes. A more detailed description of this feature
can be found in the Machine Setup Section of this guide.
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Product Recycling and Disposal
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you must
dispose of this equipment in compliance with agreed national procedures. In
accordance with European legislation, end of life electrical and electronic
equipment subject to disposal must be managed within agreed procedures.
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you should
not dispose of the equipment in the normal household waste stream. In
accordance with European legislation, end of life electrical and electronic
equipment subject to disposal must be segregated from household waste.
Private households within EU member states may return used electrical and
electronic equipment to designated collection facilities free of charge. Please
contact your local disposal authority for information.
1 Welcome
In some member states, when you purchase new equipment, your local
retailer may be required to take back your old equipment free of charge.
Please ask you retailer for information.
Prior to disposal, please contact your local dealer or Xerox representative for
end of life takeback information.
North America
Xerox operates a worldwide equipment take back and reuse/recycle program.
Contact your Xerox sales representative (1-800-ASK-XEROX) to determine
whether this Xerox product is part of the program. For more information about
Xerox environmental programs, visit http://www.xerox.com/environment.
If you are managing the disposal of your Xerox product, please note that the
product contains lamp(s) with mercury, and may contain lead, Perchlorate and
other materials whose disposal may be regulated due to environmental
considerations. The presence of these materials is fully consistent with global
regulations applicable at the time that the product was placed on th e market.
For recycling and disposal information, contact your local authorities. In the
United States, you may also refer to the Electronic Industries Alliance web
site: http://www.eiae.org/.
Xerox Phaser 3635MFP User Guide 19
1Welcome
Other Countries
EH&S Contact Information
WARNING: Perchlorate Material - This product may contain one or more
Perchlorate-containing devices, such as batteries. Special handling may
apply, please see http://www.dtsc.ca.gov/hazardouswaste/perchlorate/
Please contact your local waste authorities and request disposal guidance.
For more information on Environment, Health and Safety in relation to this
Xerox product and supplies, please contact the following customer help lines:
USA: 1-800 828-6571
Canada: 1-800 828-6571
Europe: +44 1707 353 434
Product Safety information for US
www.xerox.com/about-xerox/environment/enus.html
Product Safety information for EU
www.xerox.com/about-xerox/environment/eneu.html
20 Xerox Phaser 3635MFP User Guide
2 Getting Started
Before you use your machine, take some time to familiarize yourself with the various
features and options.
Xerox Phaser 3635MFP User Guide 21
2 Getting Started
Machine Overview
Component Location
Document Feeder, Paper Trays and Output Tray
Document
Feeder
Control Panel
USB Port
Output Tray
Bypass Tray
Document Glass, User Interface and Control Panel
Document
Registration
Point
Convenience
Stapler
Paper Tray 1
Paper Tray 2
Document
Glass / Platen
User Interface (UI) Touch
Screen
22 Xerox Phaser 3635MFP User Guide
Numeric Keypad
Control Panel
Models and Components
Phaser 3635MFP/S Phaser 3635MFP/X
2 Getting Started
50-sheet DADF
Paper Tray 1 & Bypass
Tray
Digital Copying
Network Printing
Scan to E-mail
Embedded Fax
USB Thumbdrive
256 MB Memory
Configuration
500 Sheet Paper Tray 2
Stand
20 Sheet Convenience
Stapler
Standard Standard
Standard Standard
Standard Standard
Standard Standard
Standard Standard
- Standard
Standard Standard
Option Option
Option Option
Option Option
- Standard
Foreign Interface
Option Option
Xerox Phaser 3635MFP User Guide 23
2 Getting Started
Control Panel Overview
Language
ServicesJob Status
Services
Home
Machine Status
Display and
Touch Screen
Dial Pause
Feature Description
Services
Displays the default feature on the touch screen.
Login Help
Cancel Entry Numeric Keypad
Power
Clear All
Interrupt
Printing
Stop
Start
Services Home
Job Status
Machine Status
Display and Touch Screen
Help
Displays the available features on the touch scree n.
Displays job progress information.
Displays the current status of the machine.
Displays and selects all the available programming features,
plus fault clearance procedures and general machine
information.
Accesses additional information.
Language Changes text displayed on the screen to an alternative
language.
Login/out
Numeric Keypad
Cancel Entry
Accesses Tools, used to adjust the defaults of the machine,
and to access locked services.
Use to enter numeric characters.
Press to cancel the entry made on the numeric keypad.
24 Xerox Phaser 3635MFP User Guide
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