Xerox 3550V-XT User Guide

V1.0 April 2010

Xerox® WorkCentre 3550

User Guide

©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Xerox

and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/or other countries.

Document version 1.0: March 2010

Table of Contents

1 Getting Started

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Powering on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Supplied Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

General Care and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2Copy

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Using the Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

3Fax

Fax Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using Fax Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

4Scan

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Scan Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Scan Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Network Scan Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Macintosh Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Linux Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

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User Guide

5E-mail

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Smart Key Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

6Print

Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Printing using Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Printing using Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

7USB Port

Inserting the USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scanning to USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Printing from USB Memory Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Managing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

8 CentreWare Internet Services

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

9 Paper and Media

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Setting Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

10 Machine Status and Setups

Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Copy Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

E-mail Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Scan Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

11 General Care and Troubleshooting

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Xerox WorkCentre 3550 User Guide

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

12 Specifications

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

13 Safety

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Operational Safety Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

IndexIndex

Xerox WorkCentre 3550

User Guide

Xerox WorkCentre 3550 User Guide

Getting Started

This chapter includes:

• Machine Overview on page 8

• Powering on the Machine on page 11

• Control Panel Overview on page 12

• Supplied Software on page 16

• Loading Paper on page 17

• Loading Documents on page 18

• Media Output Locations on page 19

• Machine Status on page 20

• General Care and Consumables on page 23

• Further Assistance on page 24

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User Guide

Machine Overview

1112123

4145

8189

Machine Overview

Before you use your machine, take some time to familiarize yourself with the various features and options.

Front View

Document Feeder Cover Paper Level Indicator

Document Feeder Width Guides Front Door

Document Feeder Input Tray Handle

Document Feeder Output Tray Print Cartridge

Control Panel Bypass Tray Extension

Output Tray Bypass Tray Paper Width Guides

USB Memory Port Document Glass Cover

Bypass Tray Document Glass

Tray 1 Scanner Lock Switch

Tray 2 (Optional)

Xerox WorkCentre 3550 User Guide

Rear View

162738495

Card Reader Slot Power Switch

Machine Overview

USB Port Power Cord

Network Port Rear Door

Telephone Line Socket Duplex Unit

Extension Telephone Socket (Ext)

Machine Components

Component Xerox WorkCentre 3550

Document Feeder (60 sheets) Standard

Paper Tray 1 (500 sheets) Standard

Bypass Tray (50 sheets) Standard

Digital Copying Standard

Fax and Fax from PC Standard

Network Printing Standard

Scan and E-mail Standard

Embedded Fax Standard

USB Memory Device Drive Standard

256 MB Memory Configuration Option

Paper Tray 2 (500 sheets) Option

Xerox WorkCentre 3550

User Guide

Machine Overview

Component Xerox WorkCentre 3550

Stand Option

For eign Int erface De vice Option

Xerox WorkCentre 3550 User Guide

Powering on the Machine

The On/Off switch and the power inlet are at the rear of the machine.

Powering on the Machine

1. Connect the

AC Power Cord to the machine and a

power outlet. The power cord must be plugged into a grounded power socket.

2. Press the

ON/OFF switch to the ON (I) position.

3. To power OFF, press the ON/OFF switch to the (O)

position.

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User Guide

Control Panel Overview

234

678

Control Panel Overview

Copy: Activates Copy mode.

E-mail: Activates E-mail mode.

Fax : Activates Fax mode.

Scan: Activates Scan mode.

Paper Supply: Use to select a paper tray for the copy job.

2 Sided: Use to select whether your originals are 1 sided or 2 sided, or to produce 1 or 2 sided output.

Job Status: Displays job progress information.

Machine Status: Use to access machine information, status information, the machine serial number

and to print reports.

Display Screen: Displays and selects all the available programming features, plus general machine information.

Menu: Enters Menu Mode and enables you to access options and settings.

Arrows: Use the up/down and left/right arrows to scroll through the options available in the selected

menu, and increase or decrease values.

OK: Confirms the selection on the screen.

Back: Sends you back one level in the menu.

Address Book: Allows you to search for stored fax numbers or e-mail addresses.

Manual Dial + .com: In Fax mode this button opens the fax line. In E-mail mode this button provides

access to commonly used e-mail address text, for example .com or .org. The text available can be customized using CentreWare Internet Services.

Pause / Redial: In standby mode it is used to redial the last number. In edit mode it is used to insert a pause into a fax number.

‘C’ Cancel Entry: Cancels the previous entry made on the keypad.

Keypad: Use to enter alphanumeric characters.

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Control Panel Overview

1920212223

Interrupt Printing: Use to interrupt the current job to run a more urgent job.

Clear All: Press to clear the last selections made.

Power Saver: Sends the machine into power saver mode or power down. Press the button again to

restart a powered off machine.

Stop: Pressing the Stop button once displays a confirmation message but does not stop the machine. Press Stop again to stop the job in progress. Pressing Stop also exits the Menu Mode. If you have logged in to use the machine, pressing Stop will bring up the Log Out option.

Start: Use to activate a job.

Using the Keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or e-mail addresses in memory, you may also enter the corresponding names.

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

• For example, to enter the letter O, press 6, labeled with

MNO.

• Each time you press 6, the display shows a different

letter, M, N, O, m, n, o and finally 6.

2. You can enter special characters, such as

Keypad Characters on page 14.

3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2 seconds between presses, or move the cursor by pressing the right arrow button and then press the button again. The cursor will move to the right and the next letter will appear on the display.

If you make a mistake while entering a number or name, press the left arrow button to delete the last digit or character. Then enter the correct number or character.

4. You can enter a space by pressing 1 twice.

5. When you have finished entering letters, press OK.

@ / . & + -. Refer to

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User Guide

Control Panel Overview

Keypad Characters

Key Assigned Numbers, Letters or Characters

1 space @ / . ‘ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0

* *

# #

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.

To insert a pause, press while entering the telephone number. A dash [ - ] appears on the display at the corresponding location.

Pause / Redial at the appropriate place

Xerox WorkCentre 3550 User Guide

Control Panel Overview

Menu Overview

The control panel provides access to various menus to setup the machine or use the machine’s functions. These menus can be accessed by pressing the appropriate service button e.g. Copy, Fax or Email and the Menu button. The menu options available are as follows:

Copy Menu Fax Menu E-mail Menu Scan Menu

• Reduce/Enlarge

• Lighten/Darken

•Original Type

•Background Suppression

•Layout

• Collation

•Original Size

• Lighten/Darken

•Background Suppression

•Resolution

•Original Size

•Multi Send

•Delayed Start

• Priority Send

• Forward

•Secure Receive

• Add Page

•Cancel Job

• File Format

• Lighten/Darken

•Output Color

• Original Type

•Background Suppression

•Resolution

•Original Size

• File Format

•Lighten/Darken

•Output Color

• Original Type

•Background Suppression

•Resolution

•Original Size

Machine Status Menu

• Machine Information

• Toner Level

• Information Pages

•Copy Defaults

•E-mail Defaults

•Fax Setup

•Scan Defaults

• System Setup

• Network Settings

Job Status Menu

•Active Jobs

• Job Options

Note: For some services, the machine must be in the Ready state or additional selections may be

required before the Menu options can be accessed.

Xerox WorkCentre 3550

User Guide

Supplied Software

After you have setup your machine and connected it to your computer, you must install the printer and scanner software. The software is supplied on the CD delivered with your machine, or can be downloaded from www.xerox.com. The following software is provided:

CD Contents

Printer Software CD Windows • Printer Driver: Use the printer driver to

take full advantage of your printer’s features.PCL6 and Postscript drivers are provided.

• Postscript Printer Description (PPD) File:

Use the PostScript driver to print documents with complex fonts and graphics in the PS language.

• Printer Setting Utility (PSU): Use this

utility to configure and check print settings.

• Scanner Driver: TWAIN and Windows

Image Acquisition (WIA) drivers are available for scanning documents on your machine.

• Status Monitor: This program allows you

to monitor the machine’s status and alerts you when an error occurs during printing.

• Network Scan Manager: Use to change

scan settings and add or delete the folders where scanned documents are saved on your computer.

Printer Software CD Linux • Printer Driver: Use this driver to take full

advantage of your printer’s features.

• Postscript Printer Description (PPD) File:

Use this file to run your machine from a Linux computer and print documents.

Printer Software CD Macintosh • Printer Driver: Use this driver to take full

advantage of your printer’s features.

• Postscript Printer Description (PPD) File:

Use this file to run your machine from a Macintosh computer and print documents.

• Printer Setting Utility (PSU): Use this

utility to configure and check print settings.

• Scanner Driver: A TWAIN driver is

available for scanning documents on your machine.

Xerox WorkCentre 3550 User Guide

Loading Paper

1. Open the paper tray.

The paper level indicator on the front of the tray 1 and the optional tray 2 shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely lowered.

Note: The paper trays can each hold a maximum of 500

sheets of 20 lb (80 g/m²) bond paper. The bypass tray can hold 50 sheets 20 lb (80 g/m²) bond paper.

2. If loading Legal, Oficio and Folio open the back of the paper tray.

Loading Paper

3. Squeeze the rear guide and move from the current position and into the correct position for the current paper size. Make sure the guide clicks into place.

4. Load paper into the tray. Do not fill above the 28lb (105g) line at the rear of the tray.

5. Position the side guide by squeezing the lever and sliding it towards the stack of paper, until it gently touches the side of the stack.

6. Insert the paper tray into the machine.

7. After loading paper in the paper tray, set the paper size and type using the control panel. Press OK to confirm the settings or Stop to change the settings. These settings will apply to Copy and Fax modes.

For workstation printing, select the paper size and type in the application program you use on your workstation.

Note: The settings made from the print driver override the settings on the control panel.

For more information on loading paper, refer to Paper and Media on page 117.

Xerox WorkCentre 3550

User Guide

Loading Documents

Documents can be loaded either into the document feeder or onto the document glass.

Document Feeder

1. Load documents to be scanned face up in the input tray of

the document feeder with the top of the document to the left or rear of the tray.

2. Move the document guide to just touch both sides of the

document.

Document Glass

1. Open the document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Copy

Options on page 29 for further information.

Note: Documents are only scanned once even when several

copies are selected.

Xerox WorkCentre 3550 User Guide

Media Output Locations

The machine has two output locations:

• Output Tray (face down)

• Rear Door (face up)

The machine sends output to the Output Tray by default. If printing on envelopes and other special media, the Rear Door is recommended.

Using the Output Tray

The Output Tray collects printed paper face down, in the order in which the sheets were printed. The Output Tray should be used for most jobs.

To use the Output Tray, make sure that the Rear Door is closed.

Notes:

• If paper coming out of the Output Tray has problems, such as excessive curl, try printing

to the Rear Door.

• To reduce paper jams, do not open or close the Rear Door while the printer is printing.

Using the Rear Door

Using the Rear Door, paper comes out of the machine face up. Printing from the Bypass Tray to the Rear Door provides a straight paper path. Using the Rear Door might improve the output quality when printing on special media.

To use the Rear Door, pull on the handle to open the Rear Door and flip open the inner flap. The output is delivered to the Rear Door when the Rear Door is open.

If printing envelopes or other special media, open the rear cover and pull down the fuser pressure levers about 90 degrees to improve output quality.

CAUTION: The fuser area inside the Rear Door of your

machine becomes very hot when in use. Take care when you access this area.

Xerox WorkCentre 3550

User Guide

Machine Status

The Machine Status button provides information about the machine and access to the machine setups. After your machine is installed, it is recommended that the settings and options are customized to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine. The Machine Status options include:

Note: For full instructions on accessing and customizing the machine settings, refer to Machine Status and Setups on page 127.

Machine Information

This option includes the following information:

•Model

• Printer Name

•DNS Name

•IP Address

• Serial Number

• Activation Date

•Billing Counters

Toner Level

Use this option to check the level of toner in the print cartridge. The toner level is indicated on the status bar.

Information Pages

This option allows the user to print the following reports:

Report Description

All Pages This option enables you to print all the reports and information pages.

Configuration Report This provides information about your machine setup, including the serial

number, IP Address, installed options and the software version.

Address Book This list shows all of the Fax and E-mail addresses currently stored in the

machine’s memory.

Send Report This report shows the fax number, the number of pages, the elapsed

time of the job, the communication mode, and the communication results for a particular Fax job.

Note: You can set up your machine to automatically print a Send Report

after each Fax job. (See Fax Setu p on page 140.)

Xerox WorkCentre 3550 User Guide

Machine Status

Report Description

Sent Report This report shows information on the faxes and e-mails you have

recently sent.

Note: You can set the machine to automatically print this report every

50 communications. (See Fax Setup on page 140.)

Fax Recv Report This report shows information on the faxes you have recently received.

Schedule Job This list shows the documents currently stored for delayed faxes along

with the starting time and type of each operation.

Junk Fax Report This list shows the fax numbers specified as junk fax numbers. To add or

delete numbers to or from this list, access the Junk Fax Setup menu. (See

Fax Setu p on page 140.)

Network Information This list shows information about your machine’s network connection

and configuration.

User Auth List This list shows authorized users who are allowed to use the e-mail

function.

Billing Counters This list shows the total number of impressions, black Impressions and

maintenance impressions which have been made on the machine. It also shows the total number of sheets and 2 sided sheets put through the machine.

Copy Defaults

The Copy options, including Reduce/Enlarge, Lighten/Darken, Background Suppression, Original Type, Layout, Collation and number of copies, can be set to those most frequently used. A passcode is required to access and change the default settings. When you copy a document, the default settings are used unless they have been changed for the current job. Once the current job is complete or after 20 seconds, the settings return to the default settings.

E-mail Defaults

The E-mail options, including File Format, Original Type, Output Color and Resolution, can be set to those most frequently used. A passcode is required to access and change the default settings. When you e-mail a document, the default settings are used unless they have been changed for the current job. Once the current job is complete or after 20 seconds, the settings return to the default settings.

Xerox WorkCentre 3550

User Guide

Machine Status

Fax Setup

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs. Receiving and Sending settings can be customized. A passcode is required to access and change the default settings.

Scan Defaults

The scan options, including File Format, Output Color and Resolution, can be set to those most frequently used for the Scan to USB, Scan to FTP and Scan to SMB options. A passcode is required to access and change the default settings. When you scan a document, the default settings are used unless they have been changed for the current job.

System Setup

System Setup options enable you to customize settings which are specific to the machine, such as Date & Time and Power Save. A passcode is required to access and change the System Setup settings.

Network Settings

You may set up the network using the machine's display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. If you are not sure which setting to use, contact your System Administrator to configure this machine on the network. A passcode is required to access and change the Network Settings.

Xerox WorkCentre 3550 User Guide

General Care and Consumables

There are several consumables on the machine that need replenishing or replacing, such as paper and the Customer Replaceable Unit. To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. Supplies can also be ordered from www.xerox.com, refer to Supplies on page 111 for further information.

The machine serial number can be displayed by pressing the Machine Status button, then highlighting Machine Information and pressing OK. For further information about locating the serial number, please refer to Locating the Serial Number on page 190.

Customer Replaceable Unit

There is one Customer Replaceable Unit in the machine, the Print Cartridge.

To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition, the Print Cartridge will need to be replaced after printing the specified number of pages or when the life span of the unit has expired.

The machine will display a message when the Print Cartridge needs to be replaced. Only replace the unit when a message instructs you to do so or when instructed by a Xerox representative. To replace a Customer Replaceable Unit, follow the instructions provided within this guide or with the consumable.

To replace a Customer Replaceable Unit, refer to General Care and Troubleshooting on page 155. To purchase a new Print Cartridge, contact your local Xerox representative or authorized dealer. Supplies can also be ordered from www.xerox.com, refer to Supplies on page 111 for further information.

Cleaning Tasks

Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine covers, control panel and document feeder should all be cleaned using a soft lint-free cloth, lightly dampened with water. Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the document glass, but must be applied using a cloth and not poured directly on the document glass. Remove any residue with a clean cloth or paper towel.

For further information on maintenance tasks, refer to General Care and Troubleshooting on page 155.

Xerox WorkCentre 3550

User Guide

Further Assistance

For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number.

Xerox Support Center

If a fault cannot be resolved by following the display instructions, check Error Messages on page 169. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.

For information about locating the serial number, please refer to Locating the Serial Number on page 190.

Documentation

Most answers to your questions will be provided by the documentation that is supplied on CD with the WorkCentre 3550. Alternatively you can access the documents from www.xerox.com/support.

• Quick Use Guide - contains information about installing the machine and initial setups.

• User Guide (this document) - contains instructions and information about all the features on the machine.

• System Administration Guide - provides detailed instructions and information about connecting your machine to the network and installing optional features.

Xerox WorkCentre 3550 User Guide

Copy

This chapter includes:

• Copy Procedure on page 26

• Copy Options on page 29

• Using the Layout Options on page 31

• Media Output Locations on page 35

Xerox WorkCentre 3550

User Guide

Copy Procedure

This section describes the basic procedure for making copies. Follow the steps below.

• Load the Documents on page 26

• Select the Features on page 27

• Enter the Quantity on page 28

• Start the Job on page 28

• Check the Job Status on page 28

• Stop the Job on page 28

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Load the Documents

You can load the documents to be copied either on the document glass or through the document feeder.

Document Feeder

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in good condition and remove all staples and paper clips.

2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine.

Note: Up to 60 sheets of 20 lb (75 g/m²) bond paper can be

loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²) refer to Specifications on page 191 for further information.

3. Place the documents in between the guides placing the left edge in the document feeder, and position the guides to just touch the edge of the documents.

Xerox WorkCentre 3550 User Guide

Copy Procedure

Document Glass

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass,

aligned with the tip of the registration arrow near the top left of the document glass.

The default document size is 8.5 x 11” or A4. For other sized documents change the Original Size option. Refer to Copy

Options on page 29 for further information.

3. Lower the document feeder.

Select the Features

Various features can be selected for your copy job. The most common features are selected from the control panel. Once you have made a selection, press Back to return to the Ready screen.

1. Press the Copy button on the control panel.

2. Press the Paper Supply button on the control panel:

• Auto Select: With this option selected, the machine

chooses the correct paper for the copy job based on the size of the originals being scanned.

• Tray 1: Use this option to select the paper loaded in Tray

• Tray 2 (Opti onal) : Use this option to select the paper

loaded in Tray 2.

Note: Trays 1 & 2 can each hold 500 sheets of 20lb paper. Weight ranges from 60-105 g/sm. Sizes

range from A4 (SEF) to Legal.

• Bypass Tray: Use this option when feeding individual types of stock, for example letterhead

or labels for one-off jobs. The Bypass Tray holds up to 50 sheets of 20lb paper or up to 5 transparency sheets or up to 5 envelopes.

Select the Paper Supply option required using the up/down arrows and press OK.

For more information, refer to Paper and Media on page 117.

3. Press the 2 Sided button on the control panel. Two-sided copies can be made automatically from

one or two-sided originals:

• 1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required.

• 1 2 Sided: Use this option for 1 sided originals when 2 sided copies are required.

• 1 2 Sided, Rotate Side 2: This option produces 2 sided copies from 1 sided originals and

rotates 180 degrees every second side image. Use this option to create documents which can be read in a “head to toe” manner, for example a calendar.

• 2 2 Sided: Use this option for 2 sided originals when 2 sided copies are required.

• 2 1 Sided: Use this option for 2 sided originals when 1 sided copies are required.

• 2 1 Sided, Rotate Side 2: This option produces 1 sided copies from 2 sided originals and

rotates 180 degrees every second side image. The “read” orientation for this option varies depending on the input originals. For example, if “head to head” orientation originals are

Xerox WorkCentre 3550

User Guide

Copy Procedure

scanned, the output will be “head to toe”. If “head to toe” orientation originals are scanned, the output produced will be “head to head”.

Select the 2 Sided option required using the up/down arrows and press OK.

4. Additional Copy options are available through the Menu button. For information about programming additional options, refer to Copy Options on page 29.

Enter the Quantity

• The maximum copy quantity is 999.

• Use the keypad on the control panel to enter the number of copies required. The number entered is displayed in the upper right-hand corner of the display.

Note: To cancel an incorrect entry, press the C button and

enter the correct quantity.

Start the Job

1. Press the Start button. Each document is scanned only once.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready to scan side 2. Continue scanning until all sides have been scanned.

The images are scanned and the copy job is printed.

Check the Job Status

1. Press the Job Status button on the control panel to display job status information.

2. A list of Active Jobs is displayed. Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

• Required Resources: Use this option to view the media

requirements for the job.

• Delete: Select this option to delete the job. Use the

left/right arrows to select Ye s or No.

• Details: Select this option to display details about the job. The job name, owner, type, status

and submission time is displayed.

Stop the Job

Follow the steps below to manually cancel an active copy job.

1. Press the Stop button on the control panel. A confirmation is displayed, press Stop again to cancel the current copy job.

2. To cancel a queued job press the Job Status button on the control panel to display the active jobs.

3. Use the up/down arrows and select the job required, press OK.

4. Select Delete and OK.

5. Select Yes to delete the job or No to return to previous screen.

Xerox WorkCentre 3550 User Guide

Copy Options

Your machine provides the following options to customize your Copy jobs. Use the Menu button to access the options. For information about changing the default Copy settings, refer to Copy Defaults on page 136.

Note: If you press Stop while setting the copy options, all of the options you have set for the

current copy job will be canceled and return to their default status after the machine completes the copy job in progress.

Feature Description Options

Reduce/Enlarge Originals can be reduced

or enlarged between 25% and 400%. From 25% to 400% when using the document glass, or from 25% to 100% using the document feeder.

Lighten/Darken Adjusts the lightness or

darkness of the output.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

• 100%: Produces an image on the copies the same size

as the image on the original.

• Variable: Use the keypad or the up/down arrow

buttons to enter the percentage required.

• Auto Fit: Reduces or enlarges the image on the copies

based on the size of the original and the size of the selected output paper.

• Presets: The most commonly used reduce/enlarge

percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs.

• Lightest: Lightens the image to the lightest setting.

• Light: Works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Dark: Works well with light print.

• Darkest: Darkens the original to the darkest setting.

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

Background Suppression

Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals.

• On: Select to eliminate background.

• Off: Select if Background Suppression is not required.

Xerox WorkCentre 3550

User Guide

Copy Options

Feature Description Options

Layout This option is used to copy

multiple documents onto one sheet of paper, copy from book originals, create booklet output and produce documents which can be pasted together to make a poster.

• Normal: Select this option to match the layout of the

originals.

• 2 Up: This feature is used to copy two documents, in a

reduced size, onto one sheet of paper.

• 4 Up: This feature is used to copy four documents, in a

reduced size, onto one sheet of paper.

• ID Card Copy: The machine prints one side of the

original on the upper half of the paper and the other side on the lower half without reducing the size of the original.

• Book Copy: Use when copying bound documents and

books.

• Booklet Creation: This allows you to print your

document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

• Poster Copy: Your original will be divided into 9

portions. You can paste the printed pages together to make one poster-sized document.

• Clone Copy: The machine prints multiple original

images onto a single page. The number of images is automatically determined by the machine based on the original size and the paper size.

Refer to Using the Layout Options on page 31 for instructions.

Collation Collation is used to select

collated or uncollated output.

Original Size Allows you to specify the

size of the image to be scanned.

• Collated: Select Collated for output stacked in sets to

match the sequence of the originals, i.e. (1,2,3 / 1,2,3).

• Uncollated: Select Uncollated for output sorted into

stacks of individual pages, i.e. (1,1,1 / 2,2,2 / 3,3,3).

• A4

• A5

• B5

• Letter

• Legal

• Executive

• Folio

• Oficio

Xerox WorkCentre 3550 User Guide

Using the Layout Options

This option is used to copy multiple documents onto one sheet of paper, copy from book originals, create booklet output and produce documents which can be pasted together to make a poster.

2 Up or 4 Up Copying

This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes.

1 2

Note: Originals must be loaded in the document feeder when

using this feature.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Select the option required:

• Normal: Copies an original onto one sheet of paper.

• 2 Up: Copies two separate originals onto one sheet of paper.

• 4 Up: Copies four separate originals onto one sheet of paper.

Note: For landscape originals, place the top of the document at the back of the feeder. For portrait

originals, place the top of the document to the left.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

1 2

3 4

ID Card Copy

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a smallsized item, such as a business card.

Note: This copy feature is available only when you place

originals on the document glass. If the original is larger than the printable area, some portions may not be printed.

Your machine can print 2 sided originals on one sheet of A4, Letter, Legal, Folio, Executive, B5, A5, or A6 paper.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight ID Card Copy and press OK.

5. Press Menu to return to the top level menu.

Xerox WorkCentre 3550

User Guide

Using the Layout Options

B A

6. Place the front side of the original face down on the document glass, aligned with the tip of the registration arrow and close the document feeder.

7. Press Start.

Place Front Side Press OK appears on the display. Press OK on the control panel.

Your machine begins scanning the front side and shows Place Rear Side Press Start.

8. Turn the original over and place the rear side of the original face down on the document glass and close the document feeder.

9. Press Start on the control panel to begin copying.

Book Copy

This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the book marker.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Book Copy and press OK.

5. Press the up/down arrows to highlight the option required:

• Off: Use to deactivate the feature.

• Left Page Only: Use to scan and copy the left page of a bound document.

• Right Page Only: Use to scan and copy the right page of a bound document.

• Both Pages: Use to scan and copy both pages of a bound document. The left page of the

book first will be scanned first.

6. Select OK to save your selections and press Menu to return to the top level menu.

7. Place the book original face down on the document glass with the spine of the book lined up with the book marker at the center of the rear edge of the document glass.

8. Press Start.

9. If another page requires scanning, select Ye s to add another page. Place the new page to be scanned on the document glass and press OK.

When you have finished scanning all the pages required, select No at the Another Page? prompt.

Xerox WorkCentre 3550 User Guide

Using the Layout Options

Booklet Creation

This allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

1. Insert the documents neatly into the document feeder, face

up. The first page should be on top with the headings towards the left of the machine.

Note: The originals must be loaded in the document feeder

to enable the Booklet Creation feature to be selected.

2. Press Copy on the control panel.

3. Press Menu on the control panel.

4. Press the up/down arrows to highlight Layout and press OK.

5. Press the up/down arrows to highlight Booklet Creation and press OK.

6. Press the up/down arrows to highlight 1 Sided Originals or 2 Sided Originals and press OK.

7. Select OK to save your selections and press Menu to return to the top level menu.

8. Load originals and press Start.

Poster Copy

Your original will be divided into 9 portions. You can paste the printed pages together to make one poster-sized document.

Note: This copy feature is available only when you place

originals on the document glass.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Poster Copy and press OK.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

Each portion is scanned and printed one by one in the order shown.

Xerox WorkCentre 3550

User Guide

Using the Layout Options

Clone Copy

The machine prints multiple original images on a single page. The number of images is automatically determined by the original image and the paper size.

Note: This copy feature is available only when you place

originals on the document glass.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Clone Copy and press OK.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

Xerox WorkCentre 3550 User Guide

Media Output Locations

The machine has two output locations:

• Output Tray (face down)

• Rear Door (face up)

The machine sends output to the Output Tray by default. If printing on envelopes and other special media, the Rear Door is recommended.

Using the Output Tray

The Output Tray collects printed paper face down, in the order in which the sheets were printed. The Output Tray should be used for most jobs.

To use the Output Tray, make sure that the Rear Door is closed.

Notes:

• If paper coming out of the Output Tray has problems, such as excessive curl, try printing

to the Rear Door.

• To avoid paper jams, do not open or close the Rear Door while the printer is printing.

Using the Rear Door

To use the Rear Door, pull on the handle to open the Rear Door and flip open the inner flap. The output is delivered to the Rear Door when the Rear Door is open.

If printing envelopes or other special media, open the rear cover and pull down the fuser pressure levers about 90 degrees to improve output quality.

CAUTION: The fuser area inside the Rear Door of your machine becomes very hot when in use.

Take care when you access this area.

Xerox WorkCentre 3550

User Guide

Media Output Locations

Xerox WorkCentre 3550 User Guide

Fax

This chapter includes:

• Fax Procedur e on page 38

• Fax Op tions on page 42

• Using Fax Send Options on page 45

• Using Fax Forward on page 48

• Using Secure Receive on page 50

• Address Book on page 51

• Fax from PC on page 55

• Receiving Faxes on page 56

Xerox WorkCentre 3550

User Guide

Fax Proc edure

Fax Procedure

This section describes the basic procedure for sending faxes. Follow the steps below.

• Load the Documents on page 38

• Select the Features on page 39

• Enter the Fax Number on page 40

• Start the Job on page 40

• Check the Job Status on page 41

• Stop the Job on page 41

• Fax Confirmation on page 41

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Load the Documents

You can load the documents to be faxed either on the document glass or through the document feeder.

Document Feeder

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in good condition and remove all staples and paper clips.

2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine.

Note: Up to 60 sheets of 20 lb (75 g/m²) bond paper can be

loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²) refer to Specifications on page 191 for further information.

3. Place the documents in between the guides placing the left edge in the document feeder, and position the guides to just touch the edge of the documents.

Xerox WorkCentre 3550 User Guide

Fax Proc edure

Document Glass

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass,

aligned with the tip of the registration arrow near the top left of the document glass.

The default document size is 8.5 x 11” or A4. For other sized documents change the Original Size option. Refer to Fax

Options on page 42 for further information.

3. Lower the document feeder.

Select the Features

Various features can be selected for your Fax job. Once you have made a selection, press Back to return to the Ready screen.

1. Press the 2 Sided button on the control panel. The following 2 Sided options are available:

• 1 1 Sided: Use this option for 1 sided originals.

• 2 1 Sided: Use this option for 2 sided originals.

• 2 1 Sided, Rotated: Use this option for 2 sided originals which have the second side

rotated. This option will rotate the second side image 180 degrees.

Select the 2 Sided option required using the up/down arrows and press OK.

2. The following features are available through the Menu button

Lighten/Darken This provides manual control to adjust the lightness or darkness of the

scanned images.

Background Suppression Use to automatically reduce or eliminate the dark background resulting

from scanning colored paper or newspaper originals.

Resolution A higher resolution produces better quality for photos. A lower resolution

reduces communication time.

Original Size This option allows you to specify the size of the image to be scanned.

Multi Send You can use this feature to send a fax to multiple locations.

Delayed Start Use to set your machine to send a fax at a later time.

Priority Send Use when a high priority fax need to be sent ahead of reserved

operations.

Forward You can set the machine to forward a received or sent fax to another fax,

e-mail or server destination.

Secure Receive Use to restrict printing of received faxes when the machine is

unattended.

Add Page Use to add additional documents to a delayed fax job which is saved in

memory.

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User Guide

Fax Proc edure

Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For more information about each of the options refer to Fax Options on page 42.

Enter the Fax Number

1. Press the Fax button on the control panel.

2. Enter the recipient’s fax number by:

• Keypad Dial: Use this option to enter the number using

the keypad. For instructions refer to Using the Keypad on page 13.

• Manual Dial: Allows you to get the dial tone before

entering the fax number.

• Pause / Redial: Allows you to send to the last number or

list of numbers dialed. For information about entering a Pause within the number, refer to Inserting a Pause on page 14.

• Speed Dial: For a one-digit (0-9) speed dial number, press and hold the corresponding digit

button on the keypad. For a two or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

• Address Book: Select the Address Book button to access the address book and select a

Speed Dial or Group Dial entry to add to the recipient list. Refer to Address Book on page 51 for instructions.

Start the Job

1. Press the Start button.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready to scan side 2. Continue scanning until all sides have been scanned.

The machine scans the originals, dials the entered number and attempts to connect with the remote fax machine. Once connected, the machine sends the Fax job.

If the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.

3. If the display shows Retry Redial? press OK to redial the number without waiting. To cancel the automatic redialing, press Stop.

Note: To change the time interval between redials and the number of redial attempts, refer to Fax Setup on page 140.

To print a confirmation or error report, refer to Information Pages on page 20.

Xerox WorkCentre 3550 User Guide

Fax Proc edure

Check the Job Status

1. Press the Job Status button on the control panel to display

job status information.

2. A list of Active Jobs is displayed. Select your job using the

up/down arrows and press OK.

3. The following Job Options are available:

• Required Resources: Use this option to view the media

requirements for incoming Fax jobs.

• Delete: Select this option to delete the job. Use the left/right arrows to select Ye s or No.

• Details: Select this option to display details about the job. The job name, owner, type, status and submission time is displayed.

Stop the Job

Follow the steps below to manually cancel an active Fax job.

1. Press the Stop button on the control panel. A confirmation is displayed, press Stop again to cancel

the current Fax job.

2. To cancel a queued job press the Job Status button on the control panel to display the active jobs.

3. Use the up/down arrows and select the job required, press OK.

4. Select Delete and OK.

5. Select Yes to delete the job or No to return to previous screen.

Fax Confirmation

• When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.

• If something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, refer to Fax Proble ms on page 188. If you receive an error message, press Stop to clear the message and try to send the fax again.

• You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, refer to Fax Setup on page 140.

Xerox WorkCentre 3550

User Guide

Fax O ption s

Fax Options

Your machine provides the following options to customize your Fax jobs. Use the Menu button to access the options. For information about changing the default Fax settings, refer to Fax Setu p on page 140.

Note: If you press Stop while setting the fax options, all of the options you have set for the current

Fax job will be canceled and return to their default status after the machine completes the job in progress.

Feature Description Options

Lighten/Darken Adjusts the lightness or

darkness of the output.

Background Suppression

Resolution Resolution affects the

Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals.

appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time.

• Lightest: Lightens the image to the lightest setting.

• Light: Works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Dark: Works well with light print.

• Darkest: Darkens the original to the darkest setting.

• On: Select to eliminate background.

• Off: Select if Background Suppression is not required.

• Standard: Recommended for text documents. It

requires less communication time, but does not produce the best image quality for graphics and photos.

• Fine: Recommended for line art and photos. This is

the default resolution and the best choice in most cases.

• SuperFine: Recommended for use with high quality

photos and graphics.

• Photo Fax: Recommended for originals containing

shades of gray or photographs.

• Color Fax: Recommended for originals with colors.

Sending a color fax is enabled only if the remote fax machine supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.

Note: When your machine is set to Super Fine resolution

and the remote fax machine does not support Super Fine resolution, the machine transmits using the highest resolution mode supported.

Xerox WorkCentre 3550 User Guide

Feature Description Options

Fax Options

Original Size Allows you to specify the

size of the image to be scanned.

Multi Send You can use the Multi Send

feature to send a fax to multiple locations.

Delayed Start You can set your machine

to send a fax at a later time when you will not be present.

• A4

• A5

• B5

• Letter

• Legal

• Executive

• Folio

• Oficio

• Fax 1: Use this option to enter the first fax number.

• Fax 2: Use this option to enter the second fax number.

• Another Number?: Use this option to enter additional

fax numb ers.

Refer to Multi Send on page 45 for instructions.

• Fax 1: Use this option to enter the first fax number.

• Another Number?: Use this option to enter additional

fax numb ers.

• Job Name: Enter a name for the job using the keypad.

• Start Time: Enter a time for the fax to be transmitted

using the keypad.

Refer to Delayed Start on page 45 for instructions.

Priority Send This function is used when

a high priority fax need to be sent ahead of reserved operations.

Forward You can set the machine to

forward a received or sent fax to an othe r fax, e-mail or server destination.

Secure Receive You may need to prevent

your received faxes from being accessed by unauthorized people. In Secure Receive mode, all incoming faxes go into memory and can be printed by entering a 4digit password.

• Fax : Use this option to enter the fax number.

• Job Name: Enter a name for the job using the keypad. Refer to Priority Send on page 46 for instructions.

• Fax : Use this option to forward a fax to another fax

number.

• E-mail: Use this option to forward faxes to an e-mail

address.

• Server: Use this option to forward faxes to a specified

server location.

Refer to Using Fax Forward on page 48 for instructions.

• On: Use this option to activate Secure Receive.

• Off: Use this option to deactivate Secure Receive.

• Print: Use this option to print the faxes received into

memory. If a 4-digit password was set when activating Secure Receive, this password will be required to print the faxes.

Refer to Using Secure Receive on page 50 for instructions.

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User Guide

Fax O ption s

Feature Description Options

Add Page Use to add additional

documents to a delayed Fax job which is saved in memory.

Cancel Job You can cancel a delayed

Fax job which is saved in memory.

Refer to Adding Documents to a Delayed Fax on page 46 for instructions.

Refer to Canceling a Delayed Fax on page 46 for instructions.

Xerox WorkCentre 3550 User Guide

Using Fax Send Options

Multi Send

You can use the Multi Send feature to send a fax to multiple locations. The fax is automatically stored in memory and then transmitted from memory to the fax destinations entered. After transmission, the job is automatically erased from memory. You cannot send a color fax using this feature.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Multi Send and press OK.

4. Enter the number of the first receiving fax machine and press OK. You can select speed dial numbers or a group dial number using the Address book button. For

details, see Address Book on page 51.

Note: Once you have entered a group dial number, you cannot enter any more group dial

numbers.

5. Enter the second fax number and press OK.

The display asks you to enter another fax number. To enter more fax numbers, press OK when Yes highlights and repeat the steps. You can add up to 10 destinations.

When you have finished entering fax numbers, press the left/right arrows to select No at the Another No.? prompt and press OK.

6. Load originals and press Start to start storing the scanned original data into memory. If using the document glass to scan more than one original, select Ye s to add another page. Load

another original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine sends the fax to the numbers you entered in the order in which you entered them.

Delayed Start

You can set your machine to send a fax at a later time when you will not be present. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. You cannot send a color fax using this feature.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Delayed Start and press OK.

4. Enter the number of the receiving fax machine and press OK. You can select speed dial numbers or a group dial number using the Address book button. For

details, see Address Book on page 51.

The display asks you to enter another fax number. To enter more fax numbers, press OK when Yes highlights and repeat the steps. You can add up to 10 destinations.

Note: Once you entered a group dial number, you cannot enter another group dial numbers

anymore.

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User Guide

Using Fax Send Options

When you have finished entering fax numbers, press the left/right arrows to select No at the Another No.? prompt and press OK.

5. Enter the Job Name you want and press OK. If you do not want to assign a name, skip this step.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

6. Enter the time using the number keypad and press OK.

If you set a time earlier than the current time, the fax will be sent at that time on the following day.

7. Load originals and press Start to start storing the scanned original data into memory. If using the document glass to scan more than one original, select Ye s to add another page. Load

another original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.

Adding Documents to a Delayed Fax

You can add additional documents to the delayed Fax job which is saved in memory.

1. Load the originals to be added and select the fax settings required.

2. Press Fax on the control panel.

3. Press Menu on the control panel.

4. Press the up/down arrows to highlight Add Page and press OK.

5. Press the up/down arrows until the Fax job you want appears and press OK.

6. Press Start.

If adding more than one original, select Yes to add another page. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.

Canceling a Delayed Fax

You can cancel a delayed Fax job which is saved in memory.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Cancel Job and press OK.

4. Press the up/down arrows until the Fax job you want appears and press OK.

Press OK when Yes highlights to confirm and cancel the job.

The selected fax is deleted from memory.

Priority Send

This function is used when a high priority fax needs to be sent ahead of other Fax jobs in memory. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, a priority send fax will interrupt a Multi Send fax being sent. The fax is interrupted between

Xerox WorkCentre 3550 User Guide

Using Fax Send Options

destinations, for example after the transmission to destination A ends and before the transmission to destination B begins, or between redial attempts.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Priority Send and press OK.

4. Enter the number of the receiving fax machine and press OK.

You can select speed dial numbers or a group dial number using the Address book button. For details, see Address Book on page 51.

5. Enter the job name you want and press OK. If you do not want to assign a name, skip this step.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

6. Load originals and press Start. If an original is placed on the document glass, select Yes to add another page. Load another

original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine scans and sends the fax to the destinations entered.

Xerox WorkCentre 3550

User Guide

Usi ng Fax Fo rward

Using Fax Forward

You can set the machine to forward a received or sent fax to another fax, e-mail or server destination. If you are out of office but have to receive the fax, this feature may be useful.

When you forward a fax to an e-mail address or an FTP or SMB server, you must use CentreWare Internet Services to setup the destination details. You can forward a fax to a total of five destinations. Refer to the System Administrator Guide for instructions.

Forwarding Sent Faxes

You can set the machine to forward a copy of every fax sent to another fax number, an e-mail address or a server location. A copy of all sent faxes will continue to be forwarded to the destination set until the option is deactivated. To deactivate Fax Forward, refer to Deactivating Fax Forward on page 49.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Forward and press OK.

4. Select the option required:

Fax

a. Press the up/down arrows to highlight Fax and press OK. b. Press the up/down arrows to highlight Send Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

d. Enter the fax number to which faxes are to be sent and press OK.

E-mail

a. Press the up/down arrows to highlight E-mail and press OK.

b. Press the up/down arrows to highlight Send Forward and press OK. c. Press the up/down arrows to highlight On and press OK.

d. Enter your e-mail address and press OK.

e. Enter the e-mail address to which faxes are to be sent and press OK.

Server

a. Press the up/down arrows to highlight Server and press OK.

b. Press the up/down arrows to highlight Send Forward and press OK. c. Press the up/down arrows to highlight On and press OK.

Forwarding Received Faxes

You can forward faxes received from remote fax machines to another fax number, an e-mail address or a server location. When the machine receives a fax, it is stored in memory and then sent to the destination you have set. All received faxes will continue to be forwarded to the destination set until the option is deactivated. To deactivate Fax Forward, refer to Deactivating Fax Forward on page 49.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

Xerox WorkCentre 3550 User Guide

3. Press the up/down arrows to highlight Forward and press OK.

4. Select the option required:

Fax

a. Press the up/down arrows to highlight Fax and press OK.

b. Press the up/down arrows to highlight Receive Forward and press OK. c. Press the up/down arrows to highlight On and press OK.

d. Enter the fax number to which faxes are to be sent and press OK.

E-mail

a. Press the up/down arrows to highlight E-mail and press OK.

b. Press the up/down arrows to highlight Receive Forward and press OK.

c. Press the up/down arrows to highlight On and press OK. d. Enter your e-mail address and press OK.

e. Enter the e-mail address to which faxes are to be sent and press OK.

Server

a. Press the up/down arrows to highlight Server and press OK.

b. Press the up/down arrows to highlight Receive Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

Using Fax Forward

Deactivating Fax Forward

Follow the steps below to deactivate the Fax Forward option.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Fax Fea ture and press OK.

4. Press the up/down arrows to highlight Forward and press OK.

5. Press the up/down arrows to highlight Fax, E-mail or Server and press OK.

6. Press the up/down arrows to highlight Send Forward or Receive Forward and press OK.

7. Press the up/down arrows to highlight Off and press OK.

Xerox WorkCentre 3550

User Guide

Using Secure Receive

You may need to prevent your received faxes from being accessed by unauthorized people. In Secure Receive mode, all incoming faxes go into memory until they are accessed and released for printing. A 4-

digit passcode can be set to prevent faxes being printed by unauthorized users. If Secure Receive mode is deactivated, any faxes stored in memory are automatically printed.

Activating Secure Receive

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight On and press OK.

5. Enter a four-digit password you want to use and press OK.

You can activate secure receiving mode without setting a password, but cannot protect your faxes.

Re-enter the password to confirm it and press OK.

When a fax is received in secure receiving mode, your machine stores it in memory and shows Secure

Receive to let you know that there is a fax received.

Deactivating Secure Receiving Mode

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight Off and press OK.

5. If required, enter the four-digit password and press OK.

The mode is deactivated and the machine prints all faxes stored in memory.

Printing Secure Faxes

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight Print and press OK.

5. If required, enter the four-digit password and press OK.

The machine prints all of the faxes stored in memory.

Xerox WorkCentre 3550 User Guide

Address Book

You can set up an Address Book with the fax numbers you use most frequently. Before beginning to store fax numbers, make sure that your machine is in Fax mode. Your machine provides you with the following features for setting up the Address Book.

Speed Dial Numbers

You can store up to 200 frequently-used fax numbers as speed dial numbers.

Registering a Speed Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Speed Dial and press OK.

5. Enter a speed dial number between 0 and 199 and press OK.

If an entry is already stored in the number you choose, a message is displayed. To start over with another speed dial number, press Back.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

7. Enter the fax number you want and press OK.

8. Press Stop to return to ready mode.

Editing Speed Dial Numbers

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Speed Dial and press OK.

5. Enter the speed dial number you want to edit and press OK.

6. Edit the details required:

• Change the name and press OK.

• Change the fax number and press OK.

7. Press Stop to return to ready mode.

Using Speed Dial Numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

• For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.

Xerox WorkCentre 3550

User Guide

Address Book

• For a two or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address Book. (See Address Book on page 51.)

Group Dial Numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 100 (0 through 99) group dial numbers using the destination’s existing speed dial numbers.

Registering a Group Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Enter a group dial number between 0 and 99 and press OK.

If an entry is already stored in the number you choose, the display shows the message to allow you to change it.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

7. Enter the first few letters of the speed dial’s name you want.

8. Press the up/down arrows until the name and number you want highlights and press OK.

9. Press OK when Yes highlights at the Add Another? prompt.

Repeat the steps to include other speed dial numbers into the group.

When you have finished, press the left/right arrows to select No at the Add Another? prompt and press OK.

10. Press Stop to return to ready mode.

Editing a Group Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Enter the group dial number you want to edit and press OK.

6. Enter the name you want to edit and press OK.

7. Enter the first few letters of the speed dial’s name you want to add or delete.

8. Press the up/down arrows until the name and number you want highlights and press OK. If you entered a new speed dial number, Add? appears.

If you enter a speed dial number stored in the group, Delete? appears.

Xerox WorkCentre 3550 User Guide

Address Book

Press OK to add or delete the number.

9. Press OK when Yes highlights to add or delete more numbers and repeat the steps. When you have finished, press the left/right arrows to select No at the Another Number? and

press OK.

10. Press Stop to return to ready mode.

Using Group Dial Numbers

To use a group dial entry, you need to search for and select it from memory.

When you are prompted to enter a fax number while sending a fax, press Address Book. There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

Searching Sequentially

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Search & Dial and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Press the up/down arrows to highlight All and press OK.

6. Press the up/down arrows until the name and number you want highlights. You can search upwards or downwards through the entire memory in alphabetical order.

Searching using the Name

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Search & Dial and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Press the up/down arrows to highlight Search ID and press OK.

Enter the first few letters of the name you want.

6. Press the up/down arrows until the group dial’s name and number you want highlights.

Deleting an Address Book Entry

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Delete and press OK.

4. Press the up/down arrows to highlight Speed Dial or Group Dial and press OK.

5. Press the up/down arrows until the searching method you want highlights and press OK.

• Select Search All to search for an entry by scanning through all entries in Address Book.

• Select Search ID to search for an entry by the first few letters of the name.

6. Press the up/down arrows until the name you want highlights and press OK.

Or, enter the first letters. Press the up/down arrows until the name you want highlights and press OK.

Xerox WorkCentre 3550

User Guide

Address Book

7. Press OK when Yes highlights to confirm the deletion.

8. Press Stop to return to ready mode.

Printing the Address Book

You can check your Address Book settings by printing a list.

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Print and press OK.

Xerox WorkCentre 3550 User Guide

Fax fro m PC

Fax from PC

You can send a fax from your PC without going to the machine. To a fax from your PC you will need to install the PC-Fax software and customize the software settings. Refer to the System Administrator

Guide for setup instructions.

1. Open the document you want to send.

2. Select Print from the File menu.

The Print window is displayed. It may look slightly different depending on your application.

3. Select Xerox MFP PC Fax from the Name drop-down list box.

4. Select OK.

5. Select the options required for the Fax job:

• Phonebook: If using the Windows Address Book, select a

recipient from the list or add a new recipient using the Add button. Select the arrow button to add recipients to the Recipient list. If using the Outlook Office Address Book, select a recipient from the list and use the arrow button to add recipients to the Recipient list. Use the Add and Remove buttons to edit your Recipient list.

• Fax Quality: Select Standard or Fine fax quality.

• Cover Page: If a cover page is required, select the Cover

Page checkbox. Enter the cover page details required. Use the Advanced button to import a cover page.

• Date: Select a date for the Fax job.

• Notify on Delivery: Select this checkbox to receive notification that your fax has been

delivered to the recipients.

• Preview: Use this option to view the cover page and fax document which will be sent.

6. Click Send to send the fax.

Your PC sends the fax data to the printer, then the printer sends the fax.

Xerox WorkCentre 3550

User Guide

Receiving Faxes

This part explains how to receive a fax, and the special receiving methods available.

Manual Receive

There are two methods for receiving a fax manually:

• On Hook Dial: You can receive a fax call by pressing On Hook Dial and then pressing Start when

you hear a fax tone from the remote machine. The machine begins receiving a fax. If a handset is available you can answer calls using the handset.

To change the number of rings, see Fa x Setup on page 140.

• Using an Extension Telephone: This feature works best when you are using an extension

telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the

Start Code

, see Receiving on page 141.

RCV

Using an Answering Machine

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

Notes:

• If you have set your machine to this mode and your answering machine is switched off,

or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter, set the machine to answer

incoming calls within 1 ring.

• If you are in Tel mode when the answering machine is connected to your machine, you

must switch off the answering machine. otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

Using DRPD Mode

Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern

Xerox WorkCentre 3550 User Guide

Receiving Faxes

will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.

For information about setting up DRPD, refer to Setting up DRPD Mode on page 143.

Receiving Faxes in Memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

Xerox WorkCentre 3550

User Guide

Receiving Faxes

Xerox WorkCentre 3550 User Guide

Scan

This chapter includes:

• Introduction on page 60

• Scan Procedure on page 61

• Scan Options on page 66

• Scan Using TWAIN on page 68

• Scan Using WIA Driver on page 69

• Network Scan Manager on page 70

• Macintosh Scanning on page 71

• Linux Scanning on page 72

Xerox WorkCentre 3550

User Guide

Introduction

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer or sent to a repository. Your machine can scan via USB or network to a PC or server, as well as directly to a USB memory device. The following filing options are available for Scan:

• USB: Using this option, you can scan an image to a USB Memory Device inserted into the USB

Memory Device port.

• Local PC: This option is used if the machine is connected to a PC via USB cable. The scan driver

must be installed on your PC prior to use. The scanned data will be stored in the connected computer’s My Documents folder.

• Network PC: Using this option the scanned data will be stored to a networked PC, in the My Documents folder.

• SMB: Using this option, you can scan an image and upload it to a shared folder on an SMB server.

• FTP: Using this option, you can scan an image and upload it to an FTP server.

For instructions on setting up and configuring the Scan function, refer to the System Administrator

Guide.

Scanning Methods

Your machine offers the following ways to scan an image using a local connection:

• TWAIN: TWAIN drivers handle the communication between computer software and the scanning device. Scanning an image launches the selected application, enabling you to control the scanning process. This feature can be used via a local connection or a network connection.

Refer to Scan Using TWAIN on page 68.

• WIA: WIA stands for Windows Image Acquisition. To use this feature your computer must be connected to the machine via a USB cable.

Refer to Scan Using WIA Driver on page 69.

Xerox WorkCentre 3550 User Guide

Scan Procedure

Using Scan, an electronic file can be created from a hard copy original. The electronic file can be filed to a specified destination.

This section describes the basic procedure for scanning. Follow the steps below.

• Load the Documents on page 61

• Select the Scan Destination on page 62

• Select the Features on page 64

• Start the Job on page 65

• Check the Job Status on page 65

• Stop the Job on page 65

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Load the Documents

You can load the documents to be scanned either on the document glass or through the document feeder.

Document Feeder

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in good condition and

remove all staples and paper clips.

2. Insert the documents neatly into the document feeder, face

up. The first page should be on top with the headings towards the left of the machine.

Note: Up to 60 sheets of 20 lb (75 g/m²) bond paper can be

loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²) refer to Paper Supply on page 193 for further information.

3. Place the documents in between the guides placing the left

edge in the document feeder, and position the guides to just touch the edge of the documents.

Xerox WorkCentre 3550

User Guide

Scan Procedure

Document Glass

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass.

The default document size is 8.5 x 11” or A4. For other sized documents change the Original Size option. Refer to Scan

Options on page 66 for further information.

3. Lower the document feeder.

Select the Scan Destination

Scan to USB

1. Insert a USB Memory Device into the USB memory port on your machine. Refer to Inserting the USB Memory Device on page 102 for instructions.

2. Press the Scan button on the control panel.

3. Press the up/down arrows to highlight USB.

4. Press the 2 Sided button or Menu button to customize Scan settings. Refer to Select the Features on page 64.

5. When the scan settings are selected, press OK to scan your originals.

Scan to Local PC

To u s e Scan to Local PC, the machine must be connected to your PC or workstation via USB cable. The scan driver must be installed on your PC prior to use. For instructions, refer to the System Administrator

Guide.

1. Press the Scan button on the control panel.

2. Press the up/down arrows to highlight Local PC.

3. Press the 2 Sided button to customize Scan settings.

4. Press OK. If you see the Not Available message, check the port connection.

5. Press the up/down arrows until the scan destination you want highlights and press OK. The default setting is My Documents.

The images are scanned and filed to the destination selected.

Xerox WorkCentre 3550 User Guide

Scan Procedure

Scan to Network PC

Make sure that your machine is connected to a network. Make sure the machine has been configured using the Network Scan Manager utility and the scan driver has been installed. For instructions, refer to the System Administrator guide.

Note: The Xerox Network Scan Manager program can only be used in the Windows system.

1. Press the Scan button on the control panel.

2. Press the up/down arrows to highlight Network PC.

3. Press the 2 Sided button to customize Scan settings.

4. Press OK. If you see the Not Available message, check the connection and/or setup.

5. Press the up/down arrows to highlight the Login ID you want and press OK.

6. Enter the Password using the keypad and press OK.

7. Press the up/down arrows to highlight the Scan Destination you want and press OK. The default setting is My Documents.

8. Press the up/down arrows to highlight the Resolution you want and press OK.

9. Press the up/down arrows to highlight the Color you want and press OK.

10. Press the up/down arrows to highlight the File Format you want and press OK.

The images are scanned and filed to the destination selected.

Scan to FTP

Make sure that your machine is connected to a network. Make sure the machine has been configured using CentreWare Internet Services. Refer to the System Administrator guide for instructions.

1. Press the Scan button on the control panel.

2. Press the up/down arrows to highlight FTP.

3. Press the 2 Sided button or Menu button to customize Scan settings. Refer to Select the Features on page 64.

4. Press OK.

5. If Authentication is enabled, enter your Login ID and Password (if required).

6. Press the up/down arrows until the server you want highlights and press OK.

7. Press the up/down arrows to highlight the File Format you want and press OK.

The images are scanned and filed to the destination selected.

Scan to SMB

Make sure that your machine is connected to a network. Make sure the machine has been configured using CentreWare Internet Services. Refer to the System Administrator guide for instructions.

1. Press the Scan button on the control panel.

2. Press the up/down arrows to highlight SMB.

3. Press the 2 Sided button or Menu button to customize Scan settings. Refer to Select the Features on page 64.

4. Press OK.

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User Guide

Scan Procedure

5. If Authentication is enabled, enter your Login ID and Password (if required).

6. Press the up/down arrows until the server you want highlights and press OK.

7. Press the up/down arrows to highlight the File Format you want and press OK.

The images are scanned and filed to the destination selected.

Select the Features

Various features can be selected for your scan job when the machine is in the Ready mode. Once you have made a selection, press Back to return to the Ready screen.

1. Press the 2 Sided button on the control panel. The following 2 Sided options are available:

• 1 1 Sided: Use this option for 1 sided originals.

• 2 1 Sided: Use this option for 2 sided originals.

• 2 1 Sided, Rotated: Use this option for 2 sided originals which have the second side

rotated. This option will rotate the second side image 180 degrees.

Select the 2 Sided option required using the up/down arrows and press OK.

2. The following features are available through the Menu button for Scan to USB, Scan to FTP and

Scan to SMB.

File Format Sets the file format of the saved image.

Output Color Sets the color mode of the scanned image.

Lighten/Darken Provides manual control to adjust the lightness or darkness of the

scanned images.

Background Suppression Use to automatically reduce or eliminate the dark background resulting

from scanning colored paper or newspaper originals.

Original Type Used to improve the image quality by selecting the document type for

the originals.

Resolution Sets the image resolution. A higher resolution increases the file size.

Original Size Use to set the size of the image being scanned.

Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For information about each of the options refer to Scan Options on page 66.

Xerox WorkCentre 3550 User Guide

Start the Job

1. Press the Start button.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready to scan side 2. Continue scanning until all sides have been scanned.

The images are scanned and filed to the destination selected.

Check the Job Status

1. Press the Job Status button on the control panel to display job status information.

2. A list of Active Jobs is displayed. Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

• Delete: Select this option to delete the job. Use the

left/right arrows to select Ye s or No.

• Details: Select this option to display details about the

job. The job name, owner, type, status and submission time is displayed.

Scan Procedure

Stop the Job

Follow the steps below to manually cancel an activate scan job.

1. Press the Stop button on the control panel. A confirmation is displayed, press Stop again to cancel the current scan job.

2. To cancel a queued job press the Job Status button on the control panel to display the active jobs.

3. Use the up/down arrows and select the job required, press OK.

4. Select Delete and OK.

5. Select Yes to delete the job or No to return to previous screen.

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User Guide

Scan Options

Your machine provides the following options to customize your Scan jobs. Use the Menu button to access the options. For information about changing the default Scan settings, refer to Scan Defaults on page 145.

Feature Description Options

File Format File Format determines the

type of file created and can be temporarily changed for the current job. Select the file format you wish to use for your scanned image.

Lighten/Darken This provides manual

control to adjust the lightness or darkness of the scanned images.

• PDF (Portable Document Format): Allows recipients

with the right software to view, print or edit the electronic file, no matter what their computer platform.

• TIFF (Tagged Image File Format): Produces a

graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Multi Page TIFF: Produces a single TIFF file

containing several pages of scanned images. A more specialized software is required to open this type of file format.

• JPEG (Joint Photographic Experts Group): Produces

a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Lightest: Lightens the image to the lightest setting.

• Light: Works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Dark: Works well with light print.

• Darkest: Darkens the original to the darkest setting.

Output Color

Select Output Color to produce black and white, grayscale or color output.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

Background Suppression

Xerox WorkCentre 3550 User Guide

Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals.

• Color: Use to select color output from your original.

• Grayscale: Use if gray scales are required.

• Black and White: Use to select black and white

output regardless of the color of your original.

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

• On: Select to eliminate background.

• Off: Select if Background Suppression is not required.

Feature Description Options

Scan Options

Resolution Resolution affects the

appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network.

Original Size Allows you to specify the

size of the image to be scanned.

• 600 dpi: Recommended for high quality photos and

graphics. It produces the largest image file size, but delivers the best image quality.

Note: 600 dpi is only supported for Scan to USB when the

maximum memory is installed.

• 300 dpi: Recommended for high quality text

documents that are to pass through OCR applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases.

• 200 dpi: Recommended for average quality text

documents and line art. Does not produce the best image quality for photos and graphics.

• 100 dpi: Recommended for lower quality text

documents or if a smaller file size is required.

•A4

•A5

•B5

•Letter

•Legal

•Executive

•Folio

•Oficio

Xerox WorkCentre 3550

User Guide

Scan Using TWAIN

If you want to scan documents using other software, you will need to use TWAIN compliant software, such as Adobe Photoshop. Follow the steps below to scan with TWAIN compliant software:

1. Make sure that the machine is connected to your computer and powered on.

2. Install the TWAIN driver. Follow the install instructions provided with your driver.

3. Load originals face up into the document feeder, or place a single original face down on the document glass.

4. Open an application, such as Adobe Photoshop.

5. Open the TWAIN window and set the scan options.

6. Scan and save your scanned image.

Xerox WorkCentre 3550 User Guide

Scan Using WIA Driver

Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners.

Note: The WIA driver works only on Windows XP/Vista/7.0 with a USB port.

1. Make sure that the machine is connected to your computer and powered on.

2. Install the WIA driver. Follow the install instructions provided with your driver.

3. Load originals face up into the document feeder, or place a single original face down on the document glass.

4. Scan the originals using the following instructions:

Windows XP

a. From the Start menu, select Control Panel, > Scanners and Cameras. b. Double click your scanner driver icon. The Scanner and Camera Wizard appears. Then click

Next.

c. Set the option in Choose scanning preferences window. Then click Next.

d. Enter a picture name, and select a file format and destination to save the picture. e. Click Next to scan your originals.

f. Click Next and Finish to view images.

Windows Vista

a. From the Start menu select Control Panel > Scanners and Cameras.

b. Double click Scan a document or picture. Windows Fax and Scan application appears. You

can click on View scanners and cameras to view scanners.

c. If there is no Scan a document or picture, open the MS paint program and from the File click

From Scanner or Camera... .

d. Click New Scan. Scan driver appears. Choose your scanning preferences. e. Click Scan.

Windows 7

a. From the Start menu select Control Panel > Devices and Printers. b. Click the right mouse button on the device driver icon in Printers and Faxes > Start Scan.

New Scan application appears.

c. Choose your scanning preferences. d. Click Scan.

Xerox WorkCentre 3550

User Guide

Network Scan Manager

If you have installed the scan driver, the Network Scan Manager program has been automatically installed too. Through this program, you can change scan settings and add or delete the folders where scanned documents are saved on your computer.

Note: The Xerox Network Scan Manager program can only be used in the Windows system.

1. Select the Network Scan Manager:

• For Windows: From the Start menu, select All Programs > Xerox > Network Scan > Network Scan.

2. Select the appropriate machine from the Xerox Network Scan Manager window.

3. Select Properties.

The Preferences tab allows you to change the saving destination and scan settings, add or delete application program, and format files.

4. Click OK to confirm your settings.

Preferences Tab

Scan Destination

• Available Destination List: Shows the list of applications

currently linked to scanned images in the PC’s registry. Select the program you want to use and click the right arrow and add to Front Panel Destination List.

• Front Panel Destination List: Shows the list of applications

to open scanned image.

• Add Application: Allows you to add an application to the Available Destination List.

• Remove Application: Allows you to remove an item added by the user from the Available Destination List.

Scan Property

• Save Location: Allows you to choose the location of the default saving folder.

• Resolution: Allows you to choose the scan resolution.

• Output Color: Allows you to choose black and white, grayscale or color output.

• Original Size: Allows you to select the size of the original document.

• Default: Allows you to revert to default options.

• File Format: Determines the type of file created and can be temporarily changed for the current job. You can select the file format you wish to use for your scanned image.

Xerox WorkCentre 3550 User Guide

Macintosh Scanning

You can scan documents using Image Capture on Macintosh systems.

Scanning with USB Connection

Make sure that the machine is connected to your computer and powered on. Install the scan driver. Follow the install instructions provided with your driver.

1. Make sure that the machine and your workstation are connected to the network.

2. Load originals face up into the document feeder, or place a single original face down on the document glass.

3. Start Applications and click Image Capture.

If the No Image Capture device connected message appears, disconnect the USB cable and reconnect it. If the problem continues, refer to the Image Capture help option to resolve the problem.

4. Select the device required.

5. Set the scan options on this program.

6. Scan and save your scanned image.

For more information about using Image Capture, use the Image Capture help option.

Use TWAIN-compliant software to apply more scan options. You can also scan using TWAIN-compliant software, such as Adobe Photoshop. Scan processes differ according to the TWAIN-compliant software being used. Please refer to the User Guide supplied with the software for instructions.

If scanning does not operate in Image Capture, update Mac OS to the latest version. Image Capture operates correctly in Mac OS X 10.3.9 or higher, and Mac OS X 10.4.7 or higher.

Xerox WorkCentre 3550

User Guide

Linux Scanning

You can scan a document using the Unified Driver Configurator window. Make sure that the machine is powered on and connected to your computer via USB cable, or connected to the network. Install the scan driver. Follow the install instructions provided with your driver.

Scanning

1. Double-click the Unified Driver Configurator on your desktop.

2. Click the button to switch to Scanners Configuration.

3. Select the scanner on the list.

• If you use only one machine device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.

• If you have two or more scanners connected to your computer, you can select any scanner to work at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start the image acquisition simultaneously.

4. Click Properties.

5. Load originals face up into the document feeder, or place a single original face down on the document glass.

6. From the Scanner Properties window, click Preview.

The document is scanned and the image preview appears in the Preview Pane.

7. Drag the pointer to set the image area to be scanned in the Preview Pane.

8. Change the scan options in the Image Quality and Scan Area sections.

• Image Quality: This option allows you to select the color composition and the scan

resolution for the image.

• Scan Area: This option allows you to select the page size. The Advanced button enables you

to set the page size manually.

If you want to use one of the preset scan option settings, select the option from the Job Type drop-down list. (See Job Type Settings on page 72.)

9. Click Default to restore the default setting for the scan options.

10. When you have finished, click Scan to start scanning.

The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel scanning, click Cancel.

The scanned image appears.

11. When you are finished, click Save on the toolbar.

12. Select the file directory where you want to save the image and enter the file name.

13. Click Save.

Job Type Settings

You can save your scan option settings for later use.

Xerox WorkCentre 3550 User Guide

Linux Scanning

Saving a New Job Type Setting

1. Change the options from the Scanner Properties window.

2. Click Save As.

3. Enter the name for your setting.

4. Click OK.

Your setting is added to the Job Type drop-down list.

Deleting a Job Type Setting

1. Select the setting you want to delete from the Job Type drop-down list.

2. Click Delete.

The setting is deleted from the list.

Using the Image Manager

The Image Manager application provides you with menu commands and tools to edit your scanned image. Use the following tools to edit the image:

To ol s Name Function

Save Saves the image.

Undo Cancels your last action.

Redo Restores the action you canceled.

Scroll Allows you to scroll through the image.

Crop Crops the selected image area.

Zoom Out Zooms the image out.

Zoom In Zooms the image in.

Scale Allows you to scale the image size; you can enter the size manually, or

set the rate to scale proportionally, vertically, or horizontally.

Rotate Allows you to rotate the image; you can select the number of degrees

from the drop-down list.

Xerox WorkCentre 3550

User Guide

Linux Scanning

To ol s Name Function

Flip Allows you to flip the image vertically or horizontally.

Effect Allows you to adjust the brightness or contrast of the image, or to invert

the image.

Properties Shows the properties of the image.

For further details about the Image Manager application, refer to the on screen help.

Xerox WorkCentre 3550 User Guide

E-mail

E-mailing with your machine lets you turn pictures and text into digital files that can be sent to an email address. You can scan the originals and e-mail the scanned image to several destinations from the machine by e-mail.

This chapter includes:

• E-mail Procedure on page 76

• E-mail Options on page 80

• Address Book on page 82

• Smart Key Addresses on page 84

Xerox WorkCentre 3550

User Guide

E-mail Procedure

If E-mail has been enabled, an electronic file can be created from a hard copy original. The electronic file can be e-mailed to a specified address.

This section describes the basic procedure for e-mailing. Follow the steps below.

• Load the Documents on page 76

• Enter the E-mail Address on page 77

• Select the Features on page 78

• Start the Job on page 78

• Check the Job Status on page 79

• Stop the E-mail Job on page 79

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Load the Documents

You can load the documents to be scanned either on the document glass or through the document feeder.

Document Feeder

The following steps explain how to load documents using the document feeder:

1. Before loading the documents into the document feeder, ensure they are in good condition and remove all staples and paper clips.

2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine.

Note: Up to 60 sheets of 20 lb (75 g/m²) bond paper can be

loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m²) refer to Specifications on page 191 for further information.

3. Place the documents in between the guides placing the left edge in the document feeder, and position the guides to just touch the edge of the documents.

Xerox WorkCentre 3550 User Guide

E-mail Procedure

Document Glass:

The following steps explain how to load documents using the document glass:

1. Raise the document feeder.

2. Place the document face down on the document glass,

aligned with the tip of the registration arrow near the top left of the document glass.

The default document size is 8.5 x 11” or A4. For other sized documents change the Original Size option. Refer to E-mail

Options on page 80 for further information.

3. Lower the document feeder.

Enter the E-mail Address

1. Press the E-mail button on the control panel. If Authentication is enabled, enter your Login ID and

Password (if required).

2. When Enter From Address: appears, enter the sender’s e- mail address and press OK.

If Send to Myself? appears, press the left/right arrows to highlight Yes or No and press OK.

3. When Enter Destination Addresses: appears, enter the recipient’s e-mail address and press OK.

•Use the .com button to add commonly used address

text to the e-mail address, for example .com or @yourdomainname.com. Press the .com key repeatedly until the text required is displayed and press OK. The text is added to address. The Smart Key text can be customized using CentreWare Internet Services, refer to

Smart Key Addresses on page 84 for instructions.

• E-mail addresses can also be added using the Address

Book, refer to Address Book on page 82 for instructions.

• Press the down arrow and enter additional e-mail addresses if required and press OK.

4. If File Format appears, highlight the file format required and press OK.

5. Enter an e-mail subject and press OK.

6. When Ready to E-mail appears you can add or edit the recipient list, press Menu to select additional features or press Start to scan your originals.

• To add additional recipients, highlight Add Another Address and enter the address required.

• To edit or delete recipients, use the up/down arrows to highlight the address requiring editing

or deleting and press OK. Use the left arrow key to delete characters and then edit the address. To delete the address, press the down arrow key to highlight Delete and select OK.

Xerox WorkCentre 3550

User Guide

E-mail Procedure

Select the Features

Various features can be selected for your e-mail job. The most common features are selected from the control panel. Once you have made a selection, press Back to return to the Ready screen.

1. Press the 2 Sided button on the control panel. The following 2 Sided options are available:

• 1 1 Sided: Use this option for 1 sided originals.

• 2 1 Sided: Use this option for 2 sided originals.

• 2 1 Sided, Rotated: Use this option for 2 sided originals which have the second side

rotated. This option will rotate the second side image 180 degrees.

Select the 2 Sided option required using the up/down arrows and press OK.

2. The following features are available through the Menu button:

File Format Sets the file format of the saved image.

Output Color Sets the color mode of the scanned image.

Lighten/Darken Provides manual control to adjust the lightness or darkness of the

scanned images.

Background Suppression Use to automatically reduce or eliminate the dark background resulting

from scanning colored paper or newspaper originals.

Original Type Used to improve the image quality by selecting the document type for

the originals.

Resolution Sets the image resolution. A higher resolution increases the file size.

Original Size Use to set the size of the image being scanned.

Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For information about each of the options refer to E-mail Options on page 80.

Start the Job

1. Press the Start button.

2. If using the document glass to scan 2 sided originals, the

machine displays a message when ready to scan side 2. Continue scanning until all sides have been scanned.

The images are scanned and sent to the e-mail address or addresses entered.

Xerox WorkCentre 3550 User Guide

E-mail Procedure

Check the Job Status

1. Press the Job Status button on the control panel to display job status information.

2. A list of Active Jobs is displayed. Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

• Delete: Select this option to delete the job. Use the

left/right arrows to select Ye s or No.

• Details: Select this option to display details about the

job. The job name, owner, type, status and submission time is displayed.

Stop the E-mail Job

Follow the steps below to manually cancel an active e-mail job.

1. Press the Stop button on the control panel to cancel the current E-mail job.

2. To cancel a queued job press the Job Status button on the control panel to display the active jobs.

3. Use the up/down arrows and select the job required, press OK.

4. Select Delete and OK.

5. Select Yes to delete the job or No to return to previous screen.

Xerox WorkCentre 3550

User Guide

E-mail Options

Your machine provides the following options to customize your E-mail jobs. Use the Menu button to access the options. For information about changing the default E-mail settings, refer to E-mail Defaults on page 138.

Feature Description Options

File Format File Format determines the

type of file created and can be temporarily changed for the current job. Select the file format you wish to use for your scanned image.

Lighten/Darken This provides manual

control to adjust the lightness or darkness of the scanned images.

• PDF (Portable Document Format): Allows recipients

with the right software to view, print or edit the electronic file, no matter what their computer platform.

• TIFF (Tagged Image File Format): Produces a

graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Multi Page TIFF: Produces a single TIFF file

containing several pages of scanned images. A more specialized software is required to open this type of file format.

• JPEG (Joint Photographic Experts Group): Produces

a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Lightest: Lightens the image to the lightest setting.

• Light: Works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Dark: Works well with light print.

• Darkest: Darkens the original to the darkest setting.

Output Color Select Output Color to

produce black and white, grayscale or color output.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

Background Suppression

Xerox WorkCentre 3550 User Guide

Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals.

• Color: Use to select color output from your original.

• Grayscale: Use if gray scales are required.

• Black and White: Use to select black and white

output regardless of the color of your original.

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

• On: Select to eliminate background.

• Off: Select if Background Suppression is not required.

Feature Description Options

E-mail Options

Resolution Resolution affects the

appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network.

Original Size Allows you to specify the

size of the image to be scanned.

• 300 dpi: Recommended for high quality text

• 200 dpi: Recommended for average quality text

documents and line art. Does not produce the best image quality for photos and graphics.

• 100 dpi: Recommended for lower quality text

documents or if a smaller file size is required.

• A4

• A5

• B5

• Letter

• Legal

• Executive

• Folio

• Oficio

Xerox WorkCentre 3550

User Guide

Address Book

You can set up an Address Book with the e-mail addresses you use frequently via CentreWare Internet Services and then easily and quickly enter e-mail addresses by selecting them from the Address Book.

Store on Local Machine (Local Address Book)

This method means that you store e-mail addresses in your machine memory. You can add addresses, as well as group them in particular categories.

Individual

1. Open the web browser from your workstation.

2. In the URL field, enter http:// followed by the IP Address of the machine. For example: if the IP Address is

192.168.100.100, enter the following into the URL field: http://192.168.100.100

3. Press Enter to view the Welcome page. The CentreWare Internet Services options for your machine are displayed.

Note: To find the IP Address of your machine, print a configuration report. For instructions, refer to Information Pages on page 134.

4. Select the Properties tab and enter the login details. The default User Name is admin and the default password is 1111.

5. Select E-mail > E-mail Setup > Local Address Book. The screen shows Local Address Book on the right side of the screen. Click Add.

6. When the Add E-Mail screen appears, select the Index number, enter User Name and E-mail Address.

7. Click Apply.

Group

1. Open the web browser from your workstation.

2. In the URL field, enter http:// followed by the IP Address of the machine. For example: if the IP Address is

192.168.100.100, enter the following into the URL field: http://192.168.100.100

3. Press Enter to view the Welcome page. The CentreWare Internet Services options for your machine are displayed.

Note: To find out the IP Address of your machine, print a configuration report. For instructions,

refer to Information Pages on page 134.

Xerox WorkCentre 3550 User Guide

Address Book

4. Make sure you have configured Local Address Book.

5. Select the Properties tab and enter the login details. The default User Name is admin and the default password is 1111.

6. Select E-mail > E-mail Setup > Group Address Book. The screen shows Group Address Book on the right side of the screen. Click Add.

7. Select the Group number and enter Group Name.

8. Select e-mail addresses by clicking the check boxes.

Searching the Address Book

There are two ways to search for an address in memory. You can either preview the entries from 0 to 199 sequentially or search by entering the first letters of the name associated with the address.

1. Press E-mail on the control panel.

2. Enter the Sender Address (From Address) and press OK. The Enter To Addresses field appears.

3. Press the Address Book button on the control panel.

4. Press the up/down arrows to select the appropriate Address Book and press OK.

5. Enter a few letters of the name you are searching for. The machine will return matching names.

6. Press the up/down arrows until the name and address you want highlights and press OK.

Printing the Local Address Book

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to highlight Information Pages and press OK.

3. Press the up/down arrows to highlight Address Book and press OK.

4. Press the up/down arrows to highlight E-mail and press OK.

Yo ur Address Book information prints out.

Xerox WorkCentre 3550

User Guide

Smart Key Addresses

Customizing the Smart Key addresses enables you to quickly access and select commonly used e-mail address text, for example .com or @yourdomainname.com. Up to six Smart Key addresses can be entered using the E-mail Setup options in CentreWare Internet Services.

To customize the E-mail Smart Key addresses:

1. Open the web browser from your workstation.

2. In the URL field, enter http:// followed by the IP Address of the machine. For example: if the IP Address is

192.168.100.100, enter the following into the URL field: http://192.168.100.100

3. Press Enter to view the Welcome page. The CentreWare Internet Services options for your machine are displayed.

Note: To find the IP Address of your machine, print a configuration report. For instructions, refer to Information Pages on page 134.

4. Select the Properties tab and enter the login details. The default User Name is admin and the default password is 1111.

5. Select E-mail and then E-mail Setup.

6. Up to six Smart Key addresses can be configured. Default text is provided for each key.

Enter the text required for each key and select Save Changes.

Each of the addresses configured will be available through the .com key on the machine.

Using Smart Key Addresses

The Smart Key addresses are selected by pressing the .com key on the control panel.

When entering the e-mail address, press the .com key repeatedly until the address text required is displayed and press OK.

Xerox WorkCentre 3550 User Guide

Print

The Xerox WorkCentre 3550 produces high quality prints from electronic documents. You can access the printer from your PC by installing the appropriate printer driver. To access the many printer drivers which can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox website at www.xerox.com.

This chapter includes:

• Printing using Windows on page 86

• Printing using Macintosh on page 96

• Printing using Linux on page 99

Xerox WorkCentre 3550

User Guide

Printing using Windows

The following provides an overview of the print procedure and features available when printing using Windows.

Install Printer Software

You can install the printer software for local printing and network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use. The printer software also provides the Fax from PC function if selected during the installation process.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using. All applications should be closed on your PC before beginning installation.

You can install the printer software using the typical or custom method. The instructions provided here are for the typical method. For custom install instructions or further information about installing software, refer to the System Administrator Guide.

Local Printer

A local printer is a printer directly attached to your computer using a printer cable, such as a USB cable. If your printer is attached to a network, refer to Networked Printer on page 87.

Note: If the “New Hardware Wizard” window appears during the installation procedure, click Close

or Cancel.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears.

• If the installation window does not appear,

click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.

• If you use Windows Vista, click Start > All

programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control window.

3. Click Install Software.

Xerox WorkCentre 3550 User Guide

4. Click Typical installation for a local printer and

follow the wizard instructions to install the local printer.

Note: For Custom install instructions, refer to the System Administrator Guide.

If your printer is not already connected to the computer, the Connect Device screen will appear. After connecting the printer, click Next. If you don’t want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

Printing using Windows

5. After the installation is finished, click Finish.

If the Test Print operation is successful, continue on to the next setup procedure in this document. If the print operation failed, refer to Troubleshooting on page 161.

Networked Printer

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

1. Make sure that the printer is connected to your network and powered on. For details about connecting to the network, refer to the System Administrator Guide.

Xerox WorkCentre 3550

User Guide

Printing using Windows

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

• If the installation window does not appear,

click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.

• If you use Windows Vista, click Start > All

3. Click Install Software.

4. Click Typical installation for a network printer and

follow the wizard instruction to select and install the printer.

Note: For Custom install instructions, refer to the System Administrator Guide.

5. After the installation is finished, click Finish.

If the Test Print operation is successful, continue on to the next setup procedure in this document. If the print operation failed, refer to Troubleshooting on page 161.

Xerox WorkCentre 3550 User Guide

Printing using Windows

Print Procedure

Documents can be printed from your PC using the print drivers supplied. The print driver must be loaded on each PC which uses the machine for printing.

Note: If an authentication feature is enabled, you may need an account before using the

machine. To get an account, or for more information, contact the System Administrator.

1. Click Print in your application.

2. From the Printer: Name drop down menu, click on your machine.

3. Click on Properties or Preferences to make your print selections. For information on the individual tabs, refer to the following:

• Basic Tab on page 90

• Paper Tab on page 91

• Graphics Tab on page 92

• Advanced Tab on page 92

• Xerox Tab on page 95

4. Click OK to confirm your selections.

5. Click OK to print your document.

Xerox WorkCentre 3550

User Guide

Printing using Windows

Basic Tab

The Basic Tab provides options to adjust how the document appears on the printed page. The options include orientation settings, quality settings, layout options and double-sided printing settings.

Orientation

Orientation allows you to select the direction in which

information is printed on a page.

• Portrait: Prints across the width of the page, letter

style.

• Landscape: Prints across the length of the page,

spreadsheet style.

• Rotate 180 Degrees: This allows you to rotate the

page 180 degrees.

Quality

Use this option to select the image quality setting required.

• Best: Use this option if printing graphics or photographs.

• Normal: Use this option for text or line art.

Layout Options

Layout Options allow you to select a different layout for your output. You can select the number of

pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify.

• Single Page Per Side: Use this option if the layout does not require changing.

• Multiple Pages Per Side: Use this option to print multiple pages on each page. You can print up to

16 pages on one sheet. Select the number of images required on each side, the page order and if borders are required.

• Poster Printing: Use this option to print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. Select Poster 2x2 for 4 pages, Poster 3x3 for 9 pages or Poster 4x4 for 16. Then choose the overlap amount in mm or inches.

• Booklet Printing: This allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

Double-sided Printing

You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.

• Printer Default: If you select this option, this feature is determined by the setting made on the control panel of the printer.

Xerox WorkCentre 3550 User Guide

Printing using Windows

• None: The document is printed single-sided.

• Long Edge: This is the conventional layout used in book binding.

• Short Edge: This is the type often used with calendars.

• Reverse Double-Sided Printing: The document is printed 2 sided and the second side images are

rotated 180 degrees.

Paper Tab

Use the Paper Tab options to set the basic paper handling specifications when you access the printer properties.

Copies

This allows you to choose the number of copies to be printed. You can select 1 to 999 copies.

Paper Options

• Size: This allows you to set the size of paper

required for printing. If the required size is not listed in the Size box, click Edit. When the Custom Paper Setting window appears, set the paper size and click OK. The setting appears in the list so that you can select it.

• Source: Use this option to select the paper tray required. Use the MP Tray (Bypass) when printing on special materials like envelopes and transparencies. If the paper source is set to Auto Select, the printer automatically selects the paper source based on the requested size.

• Type: Set Type to correspond to the paper loaded in the tray selected. This will provide the best quality printout. If printing Envelopes, ensure the Envelope tab is selected.

• Advanced: This allows you to print the first page using a different paper type from the rest of the document. You can select the paper source for the first page. This is useful if the first page is a cover or transparency.

Scaling Options

This allows you to automatically or manually scale your print job on a page.

• Fit to Page: This allows you to scale your print job to any selected paper size, regardless of the digital document size.

• Percentage: Use this option to change the contents of a page to appear larger or smaller on the printed page. Enter the scaling rate in the Percentage input box.

Xerox WorkCentre 3550

User Guide

Printing using Windows

Graphics Tab

Use the following options to adjust the print quality for your specific printing needs.

Font/Text

• Darken Text: Use this option to increase the

darkness of the text in your document.

• All Text Black: All text in your document prints solid

black, regardless of the color it appears on the screen.

• Advanced: Use this option to set font options. True

Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics. Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used.

Ton er S ave

Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality.

Advanced Tab

You can select Advanced output options for your document, such as watermarks or overlay text.

Watermark

This option allows you to print text over an existing document. There are several predefined watermarks that come with the printer which can be modified, or you can add new ones to the list.

Using an Existing Watermark

Select the required watermark from the Watermark dropdown list. You will see the selected watermark in the preview image.

Creating a Watermark

1. Select 0Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Enter a text message in the Watermark Message box. You can enter up to 40 characters. The

message displays in the preview window. When the First Page Only box is checked, the watermark prints on the first page only.

Xerox WorkCentre 3550 User Guide

Printing using Windows

3. Select the watermark options. You can select the font name, style, size or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section.

4. Click Add to add the new watermark to the list.

5. When you have finished editing, click OK.

Editing a Watermark

1. Select Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Select the watermark you want to edit from the Current Watermarks list and change the watermark message options.

3. Click Update to save the changes.

4. When you have finished editing, click OK.

Deleting a Watermark

1. Select Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Select the watermark you want to delete from the Current Watermarks list and click Delete.

3. Click OK.

Overlay

An Overlay is text and/or images stored in the computer hard disk drive as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you want them to appear when printed as an overlay.

2. Select Edit from the Overlay drop-down list. The Edit Overlay window appears.

3. Click Create and type a name in the File name box. Select the destination path, if necessary.

4. Click Save. The name appears on the Overlay List box.

5. Click OK.

Note: The overlay document size must be the same as the documents you print with the overlay.

Do not create an overlay with a watermark.

6. Click OK on the Advanced tab page.

7. Click OK on the main Print window.

8. An Are you Sure? message displays. Select Yes to confirm.

Using a Page Overlay

1. Select the required overlay from the Overlay drop-down list box.

If the overlay file you want does not appear in the Overlay list, click the Edit button and Load Overlay, and select the Overlay file.

If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load Overlay window.

Xerox WorkCentre 3550

User Guide

Printing using Windows

After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

2. If necessary, click Confirm Page Overlay When Printing. If this box is checked, a message window

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

3. Click OK.

Deleting a Page Overlay

1. Select Edit from the Overlay drop-down list. The Edit Overlay window appears.

2. Select the Overlay you want to delete from the Overlay List box

3. Click Delete Overlay. When a confirming message window appears, click Ye s.

4. Click OK.

Output Options

• Normal: All pages are printed.

• Reverse All Pages: Your printer prints all pages from the last page to the first page.

• Print Odd Pages: Your printer prints only the odd numbered pages of the document.

• Print Even Pages: Your printer prints only the even numbered pages of the document.

Advanced

Use this option if an Information Page requires printing with the job.

Job Settings

Choose from the following job types:

• Normal: Prints the job immediately without requiring a passcode.

• Proof: Prints one copy of the job as a sample and holds the remaining copies of the job at the

printer until you release them from the printer's control panel.

• Secure Print: Prints the job only after you enter your passcode on the printer's control panel.

When you choose this job type, the Secure Print dialog box appears so you can save your passcode.

Xerox WorkCentre 3550 User Guide

Xerox Tab

This tab provides version and copyright information and a link to the Xerox website.

Printing using Windows

Xerox WorkCentre 3550

User Guide

Printing using Macintosh

This section explains how to print using Macintosh. You need to set the print environment before printing. Refer to the System Administrator Guide.

Printing a Document

When you print with a Macintosh, you need to check the printer driver setting in each application you use. Follow the steps below to print from a Macintosh:

1. Open the document you want to print.

2. Open the File menu and click Page Setup (Document Setup in some applications).

3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is

selected. Click OK.

4. Open the File menu and click Print.

5. Choose the number of copies you want and indicate which pages you want to print.

6. Click Print.

Changing Printer Settings

You can use advanced printing features provided by your machine.

Open an application and select Print from the File menu. The machine name, which appears in the printer properties window may differ depending on the machine in use. Except for the name, the composition of the printer properties window is similar to the following.

Note: The setting options may differ depending on printers and Macintosh OS version.

Layout

The Layout tab provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper.

Graphics

The Graphics tab provides options for selecting Resolution. Select Graphics from the drop-down list under Orientation to access the graphic features.

Resolution

This option allows you to select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Xerox WorkCentre 3550 User Guide

Printing using Macintosh

Paper

Set Paper Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

Printer Features

Printer Features tab provides Reverse Duplex Printing and Fit to Page options. Select Printer Features from the drop-down list under Orientation to access the following features.

• Reverse Duplex Printing: The document is printed 2 sided and the second side images are rotated 180 degrees.

• Fit to Page: This option allows you to scale your print job to any selected paper size regardless of the document size. This can be useful when you want to check fine details on a small document.

Toner Save Mode

Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality.

• Printer Setting: Select this option to use the settings made on the control panel of the printer.

• On: Select this option to allow the printer to use less toner on each page.

• Off: If you do not need to save toner when printing a document, select this option.

Printing Multiple Pages on one Sheet

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

1. Open an application, and select Print from the File menu.

2. Select Layout from the drop-down list under Orientation. In the Pages per Sheet drop-down list, select the number of pages you want to print on one sheet of paper.

3. Select the other options you want to use.

4. Click Print, then the machine prints the selected number of pages you want to print on one sheet of paper.

Two Sided Printing

You can print on both sides of the paper. Before printing in the duplex mode, decide on which edge you will be binding your finished document. The binding options are, as follows:

• Long-Edge Binding This option is the conventional layout used in book binding.

• Short-Edge Binding This option is the type often used with calendars.

1. From your Macintosh application, select Print from the File menu.

2. Select Layout from the drop-down list under Orientation.

3. Select a binding orientation from the Two Sided Printing option.

4. Select the other options you want to use.

Xerox WorkCentre 3550

User Guide

Printing using Macintosh

5. Click Print, then the machine prints on both sides of the paper.

Note: If you print more than 2 copies, the first copy and the second copy might print on the same

sheet of paper.

Xerox WorkCentre 3550 User Guide

Printing using Linux

Printing from Applications

There are a lot of Linux applications that allow you to print using Common UNIX Printing System (CUPS). You can print on your machine from any such application.

1. Open an application, and select Print from the File menu

2. Select Print directly using lpr.

3. In the LPR GUI window, select the machine from the printer list and click Properties.

4. Change the print job properties using the following four tabs displayed at the top of the window.

• General: This option allows you to change the paper size, the paper type, and the orientation

of the documents. It enables the duplex feature, adds start and end banners, and changes the number of pages per sheet.

• Text: This option allows you to specify the page margins and set the text options, such as

spacing or columns.

• Graphics: This option allows you to set image options that are used when printing image

files, such as color options, image size, or image position.

• Device: This option allows you to set the print resolution, paper source, and destination.

5. Click Apply to apply the changes and close the Properties window.

6. Click OK in the LPR GUI window to start printing.

The Printing window appears, allowing you to monitor the status of your print job.

Printing Files

You can print many different types of files on your machine using the standard CUPS method, directly from the command line interface. The drivers package replaces the standard lpr tool with a much more user-friendly LPR GUI program.

To print any document file:

1. Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window appears.

2. When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select any files you want to print and click Open.

3. In the LPR GUI window, select your machine from the list, and change the print job properties.

4. Click OK to start printing.

Configuring Printer Properties

Using the Printer Properties window provided by the Printers configuration, you can change the various properties for your machine as a printer.

1. Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

2. Select your machine on the available printers list and click Properties.

Xerox WorkCentre 3550

User Guide

Printing using Linux

3. The Printer Properties window opens.

The following five tabs display at the top of the window:

• General: This option allows you to change the printer location and name. The name entered in this tab displays on the printer list in Printers configuration.

• Connection: This option allows you to view or select another port. If you change the machine port from USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.

• Driver: This option allows you to view or select another machine driver. By clicking Options, you can set the default device options.

• Jobs: This option shows the list of Print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.

• Classes: This option shows the class that your machine is in. Click Add to Class to add your machine to a specific class or click Remove from Class to remove the machine from the selected class.

4. Click OK to apply the changes and close the Printer Properties window.

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Xerox WorkCentre 3550 User Guide

Xerox 3550V-XT User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Getting Started

Machine Overview

Front View

Rear View

Machine Components

Powering on the Machine

Control Panel Overview

Using the Keypad

Menu Overview

Supplied Software

Loading Paper

Loading Documents

Document Feeder

Document Glass

Media Output Locations

Using the Output Tray

Using the Rear Door

Machine Status

Machine Information

Toner Level

Information Pages

Copy Defaults

E-mail Defaults

Fax Setup

Scan Defaults

System Setup

Network Settings

General Care and Consumables

Customer Replaceable Unit

Cleaning Tasks

Further Assistance

Xerox Support Center

Documentation

Copy

Copy Procedure

Load the Documents

Select the Features

Enter the Quantity

Start the Job

Check the Job Status

Stop the Job

Copy Options

Using the Layout Options

2 Up or 4 Up Copying

ID Card Copy

Book Copy

Booklet Creation

Poster Copy

Clone Copy

Media Output Locations

Using the Output Tray

Using the Rear Door

Fax Proc edure

Load the Documents

Select the Features

Enter the Fax Number

Start the Job

Check the Job Status

Stop the Job

Fax Confirmation

Fax O ption s

Using Fax Send Options

Multi Send

Delayed Start

Priority Send

Usi ng Fax Fo rward

Forwarding Sent Faxes

Forwarding Received Faxes

Deactivating Fax Forward

Using Secure Receive

Address Book

Speed Dial Numbers

Group Dial Numbers

Deleting an Address Book Entry

Printing the Address Book

Fax fro m PC