Xerox 3225 User Guide

July 2014

Xerox® WorkCentre® 3215NI Xerox

WorkCentre® 3225DN/ 3225DNI

User Guide

Phaser®, CentreWare®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the United States and/or other countries.

Adobe® Reader® and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

AirPrint and the AirPrint logo are trademarks of Apple Inc.

PCL® is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.

IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and other countries.

UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Linux is a registered trademark of Linus Torvalds.

Red Hat® is a registered trademark of Red Hat, Inc.

Fedora is a trademark of Red Hat, Inc.

Ubuntu is a registered trademark of Canonical Ltd.

Debian is a registered trademark of Software in the Public Interest, Inc.

1 Getting Started

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Product Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Powering On the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Power Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Powering Off the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Using the Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Menu Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Printing reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Copy Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

E-mail Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Xerox® CentreWare® Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Accessing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2 Installation and Setup

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Wireless Connectivity (WorkCentre 3215NI and 3225DNI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Configure Ethernet Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

CentreWare® Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

System Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Administrator User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

CentreWare Internet Services Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Change the Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Configuring Wireless Connectivity Using CentreWare Internet Services (WorkCentre 3215NI

Xerox® WorkCentre® 3215/3225

User Guide

iii

Contents

and 3225DNI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Configuring Wi-Fi DirectTM at the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Configuring Wi-Fi DirectTM using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . 34

Setting the Ethernet Speed Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . 34

Adjusting the Altitude . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting the Toner Low Alert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Network Installation: TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Configure Static IPv4 Addressing at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Configure Dynamic IPv4 Addressing at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Configure TCP/IP Settings Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . 39

Network Installation: Unix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

HP-UX Client (Version 10.x). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Solaris 9 and later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

SCO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Network Installation: Linux CUPS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Linux LPR via PrintTool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Linux LPRng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Windows Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Installing Windows Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Wireless Setting Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Uninstalling a Windows driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Macintosh Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Uninstalling a Macintosh Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Linux Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Unix Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Uninstalling the Printer Driver Package. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sharing Your Machine Locally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Windows Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

LPR Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Internet Printing Protocol (IPP) Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Raw TCP/IP Printing (Port 9100). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Configure the Windows Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Google Cloud Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Scan to PC Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Scan to Local PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

® WorkCentre® 3215/3225

Xerox User Guide

Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Enable Fax from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Test the Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Fax Defaults Using CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Adjusting Fax Document Settings at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Fax Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

E-mail Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Configure the Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

LDAP Configuration and Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

LDAP Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

3 Paper and Media

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Preparing Paper for Loading. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Loading Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using the Manual Feed Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Setting Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Setting the Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Automatic Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Using the Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Using the Rear Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Contents

4Print

Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Print Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Favorites Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Printer Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Paper Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Graphics Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Advanced Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Earth Smart Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Xerox Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Xerox Easy Printer Manager (EPM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

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User Guide

Contents

Printing Using Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Printing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Using AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Using Google Cloud Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Printing Using Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Printing Using Unix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

5Copy

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Enter the Quantity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Stop the Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Using the Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

2 Up or 4 Up Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

ID Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Using the Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Using the Rear Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

6Scan

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Scan Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Scanning Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Windows Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Process Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Enable Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Select the Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Stop the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

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Macintosh Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Process Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Enable Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Select the Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Stop the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Linux Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Job Type Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Using the Image Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

7Fax

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Changing Fax Defaults Using CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Fax Procedure: Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Load the Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Enter the Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Fax Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

To Stop a Fax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Multi Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Delay Send. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Priority Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Other Fax Send Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Fax Receive Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Fax Receive Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Tel Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Ans/Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Distinctive Ring Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Other Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Fax Forward Sent/Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Forwarding Sent Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Forwarding Received Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Deactivating Fax Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

To send a fax from the PC: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Contents

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vii

User Guide

Contents

8E-mail

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Enter the E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Start the E-mail Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Stop the E-mail Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

9 Address Book

Address Book Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Using Address Book From the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Searching the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Speed Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Group Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Deleting an Address Book Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Smart Key Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Printing the Local Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Using Address Book in CWIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Search for An Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

10 Security

Security at Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Administrator Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Feature Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Restart Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Machine Digital Certificate Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Enable IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

802.1X Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Enable 802.1X at the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

viii

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Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

No Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Configure Local Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Configure External Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Configure Kerberos (Unix/Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Configure Kerberos (Windows ADS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Configure SMB (Windows ADS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Configure LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

11 Maintenance

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Placing an Order for Xerox Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Checking the Status of Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Storage and Handling of Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

When to Order Consumable Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Maintenance Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Redistributing Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Recycling Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Moving the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Software Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

The Software Upgrade Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Contents

12 Troubleshooting

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Status / Wireless LED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Automatic Document Feeder Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Common Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Common PostScript Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Common Linux Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Common Macintosh Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

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Contents

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Locating the Serial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Printing a Machine Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

13 Specifications

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Machine Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Media Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Print Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Scan Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Network Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Microsoft® Windows® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Unix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

14 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

Emergency Turn Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Operational Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Printer Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Printer Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Environmental, Health, and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

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15 Regulatory

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

United States (FCC Regulations). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

European Union Lot 4 Imaging Equipment Agreement Environmental Information . . . . . 263

Power Consumption and Activation Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Germany. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

Turkey RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

Regulatory information for 2.4 Ghz Wireless LAN Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

South Africa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

New Zealand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Contents

16 Recycling and Disposal

All Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Perchlorate Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Domestic/Household Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Professional/Business Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Collection and Disposal of Equipment and Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Battery Symbol Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Battery Removal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

® WorkCentre® 3215/3225

Xerox

User Guide

Contents

xii

® WorkCentre® 3215/3225

Xerox User Guide

Getting Started

This chapter includes:

• Machine Overview

• Product Configurations

• Control Panel Overview

• Powering On the Machine

•Software

• Information Pages

• Feature Defaults

• Accessing the Printer

• More Information

• Further Assistance

Xerox® WorkCentre® 3215/3225

User Guide

Machine Overview

Before you use your machine, take some time to familiarize yourself with the various features and options.

Front View

1 Document Feeder Cover 8 Manual Feeder Slot

2 Document Feeder Input Tray 9 Output Tray

3 Document Feeder Output Support 10 Output Support

4 Control Panel 11 Paper Width Guide on Manual Feeder

5 Front Cover 12 Document Cover

6 Paper Level Indicator 13 Platen Glass

7 Paper Tray 1 14 Paper Width Guide on Document Feeder

Xerox® WorkCentre® 3215/3225 User Guide

Rear View

Machine Overview

1Network Port

2 Telephone Line Socket (Line)

3 Extension Telephone Socket (EXT)

4Rear Cover

5Power Receptacle

6USB Port

Xerox® WorkCentre® 3215/3225

User Guide

Product Configurations

Component

Automatic Document Feeder Standard Standard Standard

Paper Tray (250 sheets) Standard Standard Standard

Manual Feeder Slot (1 sheet) Standard Standard Standard

Output Tray (120 sheets) Standard Standard Standard

AirPrint Standard Standard Not Applicable

Google Cloud Print Standard Standard Not Applicable

Network Printing Standard Standard Standard

Copy Standard Standard Standard

Scan Standard Standard Standard

Fax Standard Standard Standard

E-mail Standard Standard Standard

USB Device Standard Standard Standard

USB Host Not Applicable Not Applicable Not Applicable

WorkCentre

3215NI

WorkCentre

3225DNI

WorkCentre

3225DN

Wi-Fi Standard Standard Not Applicable

Wi-Fi Direct

Standard Standard Not Applicable

Xerox® WorkCentre® 3215/3225 User Guide

Control Panel Overview

The control panel consists of a display, a keypad, and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to copy, print, scan, e-mail, and fax features.

• Provides access to information pages.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

Number Button Description

1 Copy: Activates Copy mode.

2 Scan: Activates Scan mode.

3 Display Screen: Displays all the available programming features, plus

general machine information.

4 E-mail: Activates E-mail mode.

Xerox® WorkCentre® 3215/3225

User Guide

Control Panel Overview

Number Button Description

5-6 17-18

7 Address Book: Used to search for stored fax numbers or e-mail

8 9 15

10 Clear All: Clears the last selections made.

Menu: Enters Menu mode and enables you to access options and settings. Arrows: The up and down arrows are used to scroll through the options available in the selected menu, and to increase or decrease values.

Back: Sends the user back to the higher menu level. OK: Confirms the selection on the screen.

addresses.

Keypad: Used to enter alphanumeric characters. Pause / Redial: In standby mode redials the last number. In edit mode

inserts a pause into a fax number. Clear: Clears the last character entered.

11 Power Save: Sends the machine into Power Save mode or Power

Down. Press the button again to restart a powered off machine.

12 Power: Powers the machine on or off.

13 Stop: Pressing the Stop button stops the job in progress. Pressing Stop

also exits the Menu Mode. If you have logged in to use the machine, pressing Stop displays the Log Out option.

14 Start: Activates a job.

16 Manual Dial: In Fax mode, opens the fax line. In E-mail mode

provides access to commonly used e-mail address text, for example, .com or .org. The text available can be customized using CentreWare Internet Services.

19 Machine Status: Accesses machine information, status information,

the machine serial number, and various reports to print.

Xerox® WorkCentre® 3215/3225 User Guide

Control Panel Overview

Number Button Description

20 Status / Wireless LED: The color of the LEDs indicate the machine’s

current status.

21 Fax: Activates Fax mode.

Xerox® WorkCentre® 3215/3225

User Guide

Powering On the Machine

The power button is located on the control panel. The power cable socket is located at the rear of the printer.

1. Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket.

2. The WorkCentre 3215NI and 3225DNI will connect to a wireless network, if available, when powered on. Wi-Fi must be configured first. Refer to the Installation and Setup chapter for instructions.

Note: The machine will not connect to the wireless network while the network cable is attached.

3. Connect the network cable, if required.

4. To allow faxing, connect the telephone line to the LINE Connector.

5. Press the Power button on the control panel.

Power Save

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use. When the printer does not receive data for an extended period of time, the Power Save mode becomes active and power consumption is automatically lowered.

To enter Power Save mode:

1. Press the Power Save button.

2. Use the Up/Down arrow buttons to select Power Save and then OK.

Xerox® WorkCentre® 3215/3225 User Guide

Powering On the Machine

Powering Off the Machine

There are two ways to power the machine off:

•Press the Power button.

•Press the Power Save button, and use the Up/Down arrows to select Power Down and then OK.

Using the Keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or e-mail addresses in memory, you may also enter the corresponding names.

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

• For example, to enter the letter O, press 6, labeled with MNO.

• Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.

2. You can enter special characters, such as @ / . & + -

3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2 seconds between presses, or move the cursor by pressing the down arrow and then press the button again. The cursor will move to the right and the next letter will appear on the display.

If you make a mistake while entering a number or name, press the up arrow to delete the last digit or character. Then enter the correct number or character.

4. When you have finished entering all characters, press OK.

. Refer to Keypad Characters.

Xerox® WorkCentre® 3215/3225

User Guide

Powering On the Machine

Keypad Characters

Key Assigned Numbers, Letters, or Characters

1@ / . ‘ 1

2A B C a b c 2

3D E F d e f 3

4 G H I g h i 4

5J K L j k l 5

6M N O m n o 6

7P Q R S p q r s 7

8T U V t u v 8

9W X Y Z w x y z 9

0& + - , 0 _

Xerox® WorkCentre® 3215/3225 User Guide

Powering On the Machine

Menu Overview

The control panel provides access to various menus. These menus can be accessed by pressing the appropriate service button, e.g. Copy, Scan, Fax, or E-mail, and the Menu button. The menu options available are as follows:

Copy Menu Scan Menu Fax M enu E-mail Menu

•Original Size

• Reduce/Enlarge

•2 Sided

• Lighten/Darken

•Original Type

• Collation

•Layout

•Adjust Background Suppression

Scan To:

•PC

•WSD

• Lighten/Darken

•Resolution

•Original Size

•Multi Send

•Delay Send

•Priority Send

•Send Forward

• Receive For ward

• Secure Receive

• Add Page

•Cancel Job

•Original Size

• Original Type

•Resolution

•Output Color

•File Format

•Lighten/Darken

•E-mail Confirmation

Machine

Status Menu

• Information Pages

•Feature Default

•Print Setup

•Fax Setup

•System Setup

•Network

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state. Also, for some services such as fax, additional selections or setups may be required before the Menu options can be accessed.

Xerox® WorkCentre® 3215/3225

User Guide

Powering On the Machine

Machine Status Menu

The Machine Status button provides information about the machine and access to the machine setups. After your machine is installed, it is recommended that you change the settings for various feature options within the print environment to meet your preferences and needs. A password may be required to access and change these settings.

The following table shows the available options for each menu item.

Information

Pages

• Configuration

•Demo Page

•Network Configuration

•Supplies Information

•Usage Counters

•Fax Received

•Fax Sent

• Scheduled Jobs

•Fax Confirmation

•Junk Fax

•PCL Font

•PS Font

•EPSON Font

Feature

Defaults

•Copy Defaults

•E-mail Defaults

•Fax Defaults

Print Setup Fax Setup System Setup

•Orientation

•2-Sided

•Copies

•Resolution

•Clear Text

•Line Termination

•Skip Blank Pages

•Emulation

•Enable/Disable

•Sending

• Receiving

•Manual TX/RX

•Machine Setup

•Paper Setup

• Sound/Volume

• Maintenance

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state.

Xerox® WorkCentre® 3215/3225 User Guide

Powering On the Machine

Network Menu

You may set up the network using the machine's display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. A password may be required to access and change the Network Setups. See the Installation and Setup chapter of this guide for information on setting up the network.

Access the Network menu with the Machine Status button. The following options are available on the Network menu:

• TCP/IP (IPv4)

• TCP/IP (IPv6)

•Ethernet

•802.1x

•Wi-Fi

•Protocol Manager

• Network Configuration

• Clear Settings

Alternatively, you may set up the network using CentreWare Internet Services at Properties > Network Settings.

Xerox® WorkCentre® 3215/3225

User Guide

Software

After you have set up your machine and connected it to your computer, you must install the printer and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered with your machine, additional software can be downloaded from www.xerox.com. The following software is available:

Printer Software

Operating

System

Windows • Printer Driver: Use the printer driver to take full advantage of your

printer’s features. PCL6, Postscript and XPS drivers are provided.

• MFP PC Fax: Use to fax directly from your PC.

• Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers

are available for scanning documents on your machine.

• Xerox Easy Document Creator: Used to adjust scan settings and start

the scanning process directly from your computer. The preview window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as favorites and added to a pre-defined list.

• Xerox Easy Print Manager (EPM): Conveniently combines access to

device settings, printing/scanning environments, settings/actions, Scan to PC, Fax to PC, and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one location.

Note: Login is required to change Printer Settings.

• Wireless Setting Program: When installing the printer you can use the

Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings.

• SetIP program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP protocol.

Contents

Printer Software

Linux • Printer Driver: Use this driver to take full advantage of your printer’s

features .

• Scanner Driver: A SANE driver is available for scanning documents on

your machine.

Note: Linux software is available on www.xerox.com only.

Xerox® WorkCentre® 3215/3225 User Guide

Software

Printer Software

Operating

System

Unix • Printer Driver: Use this driver to take full advantage of your printer’s

features .

Note: Unix software is available at www.xerox.com only.

Macintosh • Printer Driver: Use this driver to take full advantage of your printer’s

features .

• Scanner Driver: A TWAIN driver is available for scanning documents on

your machine.

• SetIP Program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP protocol.

• Scan and Fax Manager: This utility allows you to configure MFP PC Fax

and Scan settings.

Contents

Xerox® WorkCentre® 3215/3225

User Guide

Information Pages

This option allows the user to print the following reports:

Report Description

Menu Map Prints the menu map, which shows the layout and current settings of the

machine.

Configuration This report provides information about your machine setup, including

the serial number, IP Address, installed options and the software version.

Demo Page The demo page is printed to check the quality of the print.

Supplies Information Prints the supplies information page.

Fax Sent This report shows information on the faxes you have recently sent.

Note: The machine prints this report every 50 communications.

Fax Received This report shows information on the faxes you have recently received.

Fax Confirmation This is the report for an individual fax transmission.

Scheduled Jobs This list shows the documents currently stored for delayed faxing along

with the start time and type of each operation.

Junk Fax This list shows the fax numbers specified as junk fax numbers. To add or

delete numbers, access the Junk Fax Setup menu.

Network Configuration This list shows information about your machine’s network connection

and configuration.

PCL Font Prints the PCL font list.

PS Font Prints the PS font list.

EPSON Font Prints the EPSON font list.

Usage Counter This list shows the number of impressions made on the machine. The list

includes:

• Total Impressions

• Black Impressions

• Maintenance Impressions

• Sheets

• 2 Sided Sheets

Xerox® WorkCentre® 3215/3225 User Guide

Information Pages

Printing reports

Various reports can be printed to provide information about your machine.

1. Select the Machine Status button on the control panel.

2. Press the Up/Down arrows to scroll to the Information Pages menu and select OK.

3. Press the Up/Down arrows until the report you require displays and select OK.

4. Select OK to print the report.

Xerox® WorkCentre® 3215/3225

User Guide

Feature Defaults

Your machine provides default settings for Copy, E-mail, and Fax so that you can quickly and easily make selections for your job. The default selections can be changed by selecting the Machine Status button on the control panel and the down arrows to select Feature Defaults. A password may be required to access and change the System Setup settings.

Note: Some options may be unavailable depending on your machine configuration.

Copy Defaults

The default selections for the Copy options can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed for the current job. Once the current job is complete the settings return to the default settings. A password may be required to access and change the default settings.

Copy defaults you can set include:

•Original Size

• Reduce/Enlarge

•2 Sided

• Lighten/Darken

•Original Type

• Collation

•Layout

• Adjust Background Suppression

E-mail Defaults

The default selections for the e-mail options can be set to those most frequently used. When you e-mail a document, the default settings are used unless they have been changed for the current job. Once the current job is complete the settings return to the default settings. A password may be required to access and change the default settings.

E-mail defaults you can set include:

•Original Size

•Original Type

• Resolution

•Output Color

•File Format

• Lighten/Darken

•E-mail Confirmation

Xerox® WorkCentre® 3215/3225 User Guide

Feature Defaults

Fax Defaults

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs. Receiving and Sending settings can be customized. A password may be required to access and change the Fax Setup settings.

Fax defaults you can set include:

• Lighten/Darken

• Resolution

•Original Size

•Multi Send

•Delay Send

•Priority Send

• Send Forward

• Receive Forward

• Secure Receive

• Add Page

•Cancel Job

Configuration Report

The Configuration Report lists printer information such as default settings, installed options, network settings including IP address, and font settings. Use the information on the configuration page to help you configure network settings for your printer, and to view page counts and system settings.

Printing a Configuration Report

1. At the printer control panel, press the Machine Status button.

2. Press the Up/Down arrows to display Information Pages, then press OK.

3. Press the Up/Down arrows to display Configuration Page, then press OK.

4. Press OK.

Note: IPv4 and IPv6 address information is located in the Network Setup section of the

Configuration Report under TCP/IP.

Xerox® CentreWare® Internet Services

Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Xerox

• A TCP/IP connection between the printer and the network in Windows, Macintosh, Unix, or Linux

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

CentreWare® Internet Services requires:

environments.

Xerox® WorkCentre® 3215/3225

User Guide

Feature Defaults

Accessing Xerox® CentreWare® Internet Services

At your computer, open a Web browser, and in the address field, type the IP address of the printer, then press Enter or Return.

Xerox® WorkCentre® 3215/3225 User Guide

Accessing the Printer

The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer. If the system administrator configures authentication and authorization, users require a login and password to access some or all of the features of the printer. The administrator can also configure accounting to require an accounting code to access tracked features.

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

Logging In to Xerox

When Administrator Mode is enabled, the Jobs, Address Book, Properties, and Support tabs are locked until you enter the administrator user name and password.

To log in to Xerox

1. At your computer, open a Web browser, and in the address field, type the IP address of the printer,

then press Enter or Return.

2. Click Login at the top of the window.

3. Type the administrator user name.

4. Type the password, then type the password again to verify.

5. Click Status, Print, Address Book, Properties, or Support.

CentreWare® Internet Services

CentreWare® Internet Services as the administrator:

Logging In at the Control Panel

1. At the printer control panel, press the Machine Status button.

2. Use the Up/Down arrow buttons to navigate to the Machine Status option you want and press OK.

3. Enter your administrator password using the keypad.

4. Press OK.

Xerox® WorkCentre® 3215/3225

User Guide

More Information

You can obtain more information about your printer from these sources:

Resource Location

Other printer documentation www.xerox.com/office/WC3215docs

www.xerox.com/office/WC3225docs

Technical support information for your printer, including online technical support and driver downloads

Demo page The demo page is printed to check the quality of the print.

Information pages

Xerox

CentreWare® Internet

Services documentation

Order supplies for your printer www.xerox.com/office/WC3215supplies

Tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Xerox

Direct online store

www.xerox.com/office/WC3215support www.xerox.com/office/WC3225support

Print from the control panel, or from Xerox Services, select Status > Print Information.

In Xerox® CentreWare® Internet Services, click Help.

www.xerox.com/office/WC3225supplies

www.xerox.com/office/businessresourcecenter

www.direct.xerox.com/

CentreWare® Internet

Management Information Base (MIB)

Xerox® WorkCentre® 3215/3225 User Guide

A MIB is a database of objects that can be accessed by a network management system.

Xerox public MIBs are located at:

http://origin-download.support.xerox.com/pub/drivers/MIBs/

Customers can download the MIBs and use their SNMP tool to obtain the required information.

Note: All information presented on the local UI display is also presented

in the MIB and CentreWare Internet Services. This includes e-mail addresses, phone numbers, and passwords as they are being entered. If this presents a security concern, Xerox recommends enabling the SNMPv3 and the IP Filtering security feature in order to control remote access to the device.

Further Assistance

For any additional help visit our customer Web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number.

Xerox Support Center

If a fault cannot be resolved by following the display instructions, check the Troubleshooting chapter of this guide for information. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.

The Machine Serial Number can be found on the Configuration Report under ‘Device Profile’. The serial number is also located on the data plate on the rear cover of the device.

Documentation

Most answers to your questions will be provided by this User Guide. Alternatively you can access

www.xerox.com/support for additional support and for the following documents:

• Install Guide - contains information about installing the machine.

• Quick Use Guide - provides basic information on how to use the machine.

Xerox® WorkCentre® 3215/3225

User Guide

Further Assistance

Xerox® WorkCentre® 3215/3225 User Guide

Installation and Setup

This chapter includes:

• Overview

• Installation Wizard

• CentreWare Internet Services

• Network Installation: TCP/IP

• Network Installation: Unix

• Printer Drivers

• Windows Drivers

• Macintosh Drivers

• Linux Drivers

• Unix Drivers

• Sharing Your Machine Locally

• Windows Printing

• Air Print

• Google Cloud Print

• Scan to PC Setup

• Fax Setup

•E-mail Setup

Xerox® WorkCentre® 3215/3225

User Guide

Overview

This chapter identifies the key settings that you can customize to meet your requirements. Changing these settings is easy and will save you time when using the machine.

Note: Some options may be unavailable depending on your machine configuration.

Xerox® WorkCentre® 3215/3225 User Guide

Installation Wizard

1. On initial power on the Installation Wizard runs, the Language menu displays.

2. Press the up/down arrows to select the required language and press OK.

3. The Format Date menu displays. Press the up/down arrows to select one of the following and press OK:

• MM/DD/YYYY

• DD/MM/YYYY

• YYYY/MM/DD

4. The Set Date menu displays.

a. Press the buttons on the keypad to enter the date or press the up/down arrows to increase or

decrease the value shown on the screen.

b. Press the up/down arrows to move from one section of the date to another. c. When you have entered the date press OK.

5. The Format Time menu displays. Press the up/down arrows to select one of the following and press OK:

• 12 Hour

• 24 Hour

6. The Set Time menu displays. Press the buttons on the control panel to enter the time and press OK.

7. The Metric Defaults menu displays. Press the up/down arrows to select one of the following and press OK:

• Inches

• mm

8. The Default Paper Size menu displays. Press the up/down arrows to select one of the following and press OK:

• Letter

• A4

9. The Allow Upgrade menu displays. Select Yes or No and press OK.

10. The Admin Passcode menu displays. Select Yes or No and press OK. If you select Yes, enter a value on the SetAdminPasscode menu and CfmAdminPasscode menu.

11. The Customer Support menu displays. a. Press the up/down arrows to select Enter Cust. Support #.

b. The Enter Cust. Support # screen displays. Enter the telephone number of your customer

support center.

c. Press OK.

d. The

e. Enter the telephone number to order supplies. f. Press OK. The Fax Setup menu displays.

g. Press the up/down arrows to select one of the following and press OK:

• Continue Setup

Enter Supplies Order # screen displays.

Xerox® WorkCentre® 3215/3225

User Guide

Installation Wizard

• Skip Setup - go to step 15

12. The Fax Phone Num menu displays. Enter the fax number of the machine and press OK.

13. The Fax ID menu displays. Enter the fax id of the machine and press OK.

14. The Country menu displays. Press the up/down arrows to select the required country and press OK.

15. The Complete Set Up menu displays. Press the up/down arrows to select Yes or No and press OK.

16. The machine reboots and the Initializing screen displays.

Administrator Access

Certain features accessed at the machine may require Administrator access to change the settings.

Access to the Feature Defaults, System Setup and Network Settings areas are usually password protected.

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select the required option.

3. Press OK.

4. If required, enter the Administrator Password using the alphanumerical keypad. The default is

1111.

5. Press OK. Once the password is verified, the selected option menu displays.

Wireless Connectivity (WorkCentre 3215NI and 3225DNI)

The WorkCentre 3215NI and WorkCentre 3225 DNI are compatible with 802.11 (Wi-Fi®) wireless networks. The location where the machine is installed must be covered by an 802.11 wireless network. This is typically provided by a nearby wireless access point or router, which is physically connected to the wired Ethernet that serves the building.

The machine supports connectivity via a wireless only connection if required. The machine will automatically configure wireless networking when powered on.

Note The machine will not connect to the wireless network while the network cable is attached.

There are several ways to configure Wireless Connectivity:

• At the machine. For instructions refer to Configure Wireless Connectivity at the Machine.

•Using CentreWare Internet Services. For instructions refer to Configure Wireless

Connectivity Using CentreWare Internet Services.

•With the Wireless Setting Program. For instructions refer to Wireless Setting Program.

Note: Performing the driver installation at this time may aid wireless setup. Refer to Printer Drivers.

Configure Wireless Connectivity at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

Xerox® WorkCentre® 3215/3225 User Guide

Installation Wizard

4. Press the up/down arrows to select Wi-Fi and press OK. This allows you to select the Wi-Fi setup.

The options are:

•Wi-Fi On/Off - allows you to turn Wi-Fi On or Off.

• Wi-Fi Settings - allows you to use a Wizard to find the wireless network name automatically,

or use the Custom feature to enter the SSID (Service Set Identifier) information manually.

• WPS - allows you to select the Wi-Fi Protected Setup - the options are PBC or PIN.

• Wi-Fi Direct - allows you to enable your wireless devices, such as notebooks, mobile phones

and PCs to establish wireless connectivity without the need for a wireless router, access point, or Wi-Fi hot spots.

• Wi-Fi Signal - allows you view the strength of the wireless connection.

• Wi-Fi Default - allows you to restore the default wireless settings.

5. At the Wi-Fi On/Off menu, confirm that On is selected and press OK.

6. Press the up/down arrows to select Wi-Fi Settings and press OK. The options are Wizard and Custom:

a. Select Wizard - to have the machine find the WPS Settings automatically. If you select this,

the Searching Wi-Fi Network screen displays and the machine searches the wireless network.

• Select your wireless network and select OK.

• Enter the wireless security information if requested and select OK.

• Select Yes to apply the changes.

b. Select Custom - to edit the SSID information manually. If you select this option, the SSID

screen displays.

• Enter the SSID using the keypad and select OK.

• Select the Operation Mode and select OK.

• Select the Encryption and select OK.

• Select the WPA Key and select OK.

• Select Yes to apply the changes.

7. At the WPS menu, select PBC or PIN.

8. At the Wi-Fi Direct menu, select On or Off, Device Name, IP Address, Group Owner, Network Key, and Status.

9. At the Wi-Fi Signal menu, check to see if there is a Wi-Fi signal.

10. At the Wi-Fi Default menu, select Restore if you want to restore defaults.

Xerox® WorkCentre® 3215/3225

User Guide

Installation Wizard

Configure Ethernet Settings

The Ethernet interface will automatically detect the speed of your network. The machine supports hub/switch speeds of:

•Automatic

• 10 Mbps Full-Duplex

• 100 Mbps Full-Duplex

• 10 Mbps Half-Duplex

•100 Mbps Half-Duplex

Set the Ethernet speed on the machine to match the speed set on your hub or switch.

Setting the Ethernet Speed at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the up/down arrows to select Ethernet and press OK.

5. Press the up/down arrows to select Ethernet Speed and press OK.

6. Press the up/down arrows to select one of the following speeds:

•Automatic

•10 Mbps Half

•10 Mbps Full

•100 Mbps Half

•100 Mbps Full

7. Press OK. The Saved screen displays.

To set the Ethernet Speed using CentreWare Internet Services, refer to Setting the Ethernet Speed

Using CentreWare Internet Services.

Configuration Report

The Configuration Report details the machine software versions and network settings configured for the machine.

Print a Configuration Report at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Information Pages and press OK.

3. Press the up/down arrows to select Configuration Page and press OK.

4. Press the up/down arrows to select Ye s and press OK. The Printing screen displays and the

configuration report prints.

Xerox® WorkCentre® 3215/3225 User Guide

CentreWare® Internet Services

CentreWare Internet Services (Internet Services) is the embedded HTTP server application that resides in the machine. CentreWare Internet Services allows an administrator to change network and system settings on the machine from the convenience of their workstation.

Many features available on your machine will need to be set via the machine and CentreWare Internet Services.

System Configuration

To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the machine. See

Configure Static IPv4 Addressing using the Machine User Interface, or Configure Dynamic IPv4 Addressing using the Machine User Interface.

To enable HTTP at the machine:

Note HTTP is enabled by default.

1. Press the Machine Status button.

2. Use the up/down arrows to select Network.

3. Use the up/down arrows to select Protocol Mgr.

4. Use the up/down arrows to select HTTP.

5. Select On.

6. Press OK. The Saved screen will appear and then the Reboot Required screen will appear.

Administrator User Name and Password

Many of the features available within CentreWare Internet Services will require an Administrator user name and password. The default user name is admin and the default password is 1111.

CentreWare Internet Services Administrator Access

To access CentreWare Internet Services Properties and change settings you will need to log in as Administrator.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter. The Home page appears.

There are two ways to access CentreWare Internet Services with the administrator login:

• Select Login at the top of the screen or

• Select the Properties icon. You are then prompted for the ID and Password.

3. Enter the admin for the ID and 1111 for the Password.

Xerox® WorkCentre® 3215/3225

User Guide

CentreWare® Internet Services

Change the Administrator Password

It is recommended that you change the default administrator password to a more secure password, so this Xerox machine is not compromised.

To change the Administrator password:

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select the Properties icon.

4. If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select

Properties.

5. In the Security link on the left hand side, select System Security.

6. Select the System Administrator link.

7. In the Access Control area:

a. Ensure Web UI Access Control Enable check box is selected.

b. In the Login ID field, enter a new login name.

c. Select the Change password box to change the password. In the Password field, enter a new

numeric password.

d. Enter the password again in the Confirm Password field.

CAUTION: Do not forget the password or you could be completely locked out of the system,

requiring a service call.

8. Select Apply to save the changes.

9. Select OK when the acknowledgement message displays.

10. Select the Advanced button. The Advanced Access Control screen appears.

11. Select Protect Login IPv4 Address to enable this feature if required, and enter an IPv4 Address in the box.

12. Select the required option for the Login Failure Policy, for users who fail to login several times. The options are: Off, 3 times or 5 times.

13. Select the required option for Auto Logout. The options are 5, 10, 15 or 30 minutes.

14. Select Security Settings Reset if required.

15. Select Save to save your changes.

Configuring Wireless Connectivity Using CentreWare Internet Services (WorkCentre 3215NI and 3225DNI)

Note The machine will not connect to the wireless network while the network cable is attached.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

Xerox® WorkCentre® 3215/3225 User Guide

CentreWare® Internet Services

4. If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select

Properties.

5. In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi link below that.

6. The Connection Status shows the Link Status of the wireless connection.

7. The Wireless Settings area provides options to configure wireless connectivity. The options are

Easy Wireless Settings and Advanced Settings, and are explained below.

Use the Easy Wireless Settings Wizard

1. Select the Easy Wi-Fi Settings Wizard button to have the machine find the WPS Settings

automatically. The SSID screen appears with a list of available wireless networks.

2. Select the required Network Name SSID and select Next.

3. If encryption is required:

a. Enter the WPA Shared Key. b. Enter the Confirm Network Key and select Next.

4. The Wireless Setup Confirmation screen displays. Select Apply.

Configure Advanced Wireless Settings

1. Select the Advanced Settings Custom button. The Advanced Wireless Setup screen appears.

2. To enable Wireless Radio, select On from the Wireless Radio menu.

3. Select the required option for SSID:

• Select Search List and select the required network from the drop-down menu. Select the Refresh button to update the list of networks available.

• Select Insert New SSID to enter a new wireless network name.

4. In the Security Setup area:

a. Select the required method of Authentication. b. Select the required method of Encryption.

5. Depending on your selections you may be required to enter some or all of the following

information for the Network Key Setup. a. Select the required option for Using Key.

b. The Hexadecimal option may be enabled. Select the Hexadecimal check box to deselect if

required.

c. Enter the required Network Key and Confirm Network Key.

6. Depending on your selections you may be required to enter 802.1x Security Setup information.

7. Select Apply to save the changes.

Configuring Wi-Fi Direct

at the machine

Refer to Configure Wireless Connectivity at the Machine.

Xerox® WorkCentre® 3215/3225

User Guide

CentreWare® Internet Services

Configuring Wi-Fi Direct

Wi-Fi Direct

allows you to enable your wireless devices, such as notebooks, mobile phones and PCs to

using CentreWare Internet Services

establish wireless connectivity without the need for a wireless router, access point, or Wi-Fi hot spots.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select

Properties.

5. In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi Direct

6. Select On for Wi-Fi Direct

link below that.

7. Enter the following:

•Device Name

• IP Address

• Activate or Deactivate the Group Owner

•Network Key

8. Select Apply and then OK.

Setting the Ethernet Speed Using CentreWare Internet Services

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Network Settings link select the General link.

6. Select one of the following speeds from the Ethernet Speed drop-down menu:

• Automatic

• 10 Mbps (Half Duplex)

• 10 Mbps (Full Duplex)

• 100 Mbps (Half Duplex)

• 100 Mbps (Full Duplex)

7. Select on Apply to save the changes. The change to Ethernet Speed rate will take effect after System Reboot screen appears.

8. Select OK.

9. When the Acknowledgement screen displays, select OK.

10. Reboot the machine.

Xerox® WorkCentre® 3215/3225 User Guide

CentreWare® Internet Services

Adjusting the Altitude

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality.

Before you set the altitude value, determine the altitude where you are.

Altitude Value

0 - 1000 M 0 - 3,280 ft.

1000 - 2000 M 3,280 - 6,561 ft.

2000 - 3000 M 6,561 - 9,842 ft.

3000 - 4000 M 9,842 - 13,123 ft.

4000 - 5000 M 13,123 - 16,404 ft.

Normal

High 1

High 2

High 3

High 4

1. Enter the IP Address of the printer in the browser.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > System > Setup.

4. Select an Altitude Adjustment value, based on your altitude in the table above.

5. Select Apply.

Xerox® WorkCentre® 3215/3225

User Guide

CentreWare® Internet Services

Setting the Toner Low Alert

If the amount of toner in the cartridge is low, a ‘Low toner warning’ message displays on the Display Screen.

1. Enter the IP Address of the printer in the browser.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > System > Setup.

4. Set the Ton er L ow A ler t to On.

5. Enter a percentage for the Toner Low Alert Level from 1 - 50%.

6. Select Apply.

Setting E-mail Notifications for Low Toner

1. Enter the IP Address of the printer in the browser.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Machine Settings > E-mail Notification.

4. Select Enable for E-mail Notification.

5. Select Add.

6. Enter a recipient Name and E-mail Address(es).

7. Select Setting for Consumables.

8. Under Consumable Shortage Warning, select a Tone r Lev e l percentage.

9. Select Enable for To ne r Em p ty, if required.

10. Select a Drum Level percentage for notifications.

11. Select Apply.

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: TCP/IP

This section covers the following topics:

•TCP/IP

These instructions show you how to configure the following via CentreWare Internet Services:

• TCP/IP v4 and v6

•Domain Name

•DNS

• Zero Configuration Networking

The machine supports TCP/IP versions 4 and 6. IPv6 can be used instead of or in addition to IPv4.

IPv4 and IPv6 settings can be configured directly at the machine user interface, or remotely, via a web browser using CentreWare Internet Services. To configure TCP/IP settings using CentreWare Internet Services, refer to Configure TCP/IP Settings using CentreWare Internet Services.

Configure Static IPv4 Addressing at the Machine

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the machine is connected to the network.

• Static IP Address for the machine.

• Subnet Mask Address for the machine.

• Gateway Address for the machine.

• Host Name for the machine.

Procedure

Enter a Static IP Address:

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the OK button; the Network Settings menu displays.

5. Press the up/down arrows to select TCP/IP(IPv4); press OK.

6. Press the up/down arrows to select Static; press OK.

7. Press the up/down arrows to select IPv4 Address; press OK.

8. Enter the IP Address using the alphanumerical keypad; press OK.

9. Enter details for Subnet Mask using the alphanumerical keypad; press OK.

10. Enter details for Gateway using the alphanumerical keypad; press OK.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: TCP/IP

11. The Saved screen will display and return to the Network menu.

DNS Configuration:

12. From the Network menu, press the up/down arrows to select TCP/IP(IPv4); press OK.

13. Press the up/down arrows to select Static; press OK.

14. Press the up/down arrows to select Primary DNS; press OK.

15. Enter details for Primary DNS using the alphanumerical keypad; press OK. The Saved screen will display and return to the Static menu.

16. Press the up/down arrows to select Secondary DNS; press OK.

17. Enter details for Secondary DNS using the alphanumerical keypad; press OK. The Saved screen will display and return to the Network menu.

Configure Dynamic IPv4 Addressing at the Machine

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• DHCP or BOOTP Server should be available on the network.

• Ensure that the machine is connected to the network.

Procedure

Installation via DHCP (Dynamic Host Configuration Protocol)

DHCP is enabled on the machine by default. If the machine is connected to the network, the TCP/IP information will be configured when the machine is powered on and no further configuration is required.

• Print a Configuration Report to verify that the information was assigned correctly.

Installation via BOOTP or DHCP

Ensure your machine is connected to the network with Ethernet cabling.

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select Network Settings; press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the OK button, the Network Settings menu displays.

5. Press the up/down arrows to select TCP/IP(IPv4); press OK.

6. Press the up/down arrows to select DHCP; press OK.

7. The Saved screen will display and return to the Network Settings menu.

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: TCP/IP

Configure TCP/IP Settings Using CentreWare Internet Services

IPv4

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Network Settings link select TCP/IPv4 from the directory tree. The TCP/IPv4 page displays.

6. In the Assign IPv4 Address menu, select Automatically or Manually.

7. If Manually is selected, in the TCP/IP Settings area enter details of the machine in the following fields:

a. IPv4 Address b. Subnet Mask

c. Gateway Address

If Automatically is selected, select BOOTP or DHCP.

Notes:

• If BOOTP or DHCP mode is selected, you cannot change the IP Address, Network Mask,

or Router/Gateway Address. Select Auto IP if required.

• New settings will not be applied until the machine is rebooted. Changing the machine’s

TCP/IP setting may cause you to lose your connection to the machine.

8. In the Domain Name area:

a. Enter a domain name in the Domain Name field. b. Enter an IP address in the Primary DNS Server and Secondary DNS Server fields.

c. Select the

Note: If your DNS Server does not support dynamic updates there is no need to select Enabled.

9. In the WINS area select the box to enable WINS and enter details in the following fields:

a. Primary WINS Server

b. Secondary WINS Server

10. Select Apply to save the changes.

11. Select OK when the acknowledgement message displays.

Enable box to enable Dynamic DNS Registration if required.

IPv6

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: TCP/IP

5. In the Network Settings link, select TCP/IPv6 from the directory tree.

6. Select the Enable check box to enable IPv6 protocol and select OK.

7. To set a manual address, select Enable Manual Address and enter the address and prefix in the Address/Prefix area. Information in the Assigned IPv6 Addresses box is automatically populated.

8. The machine performs auto-address DHCPv6 configuration every time it powers up. This is used for neighbor discovery and address resolution on the local IPv6 subnet. However, you can choose to use manual configuration, automatic configuration, or a combination of automatic and manual configuration.

In the Dynamic Host Configuration Protocol Version 6 (DHCPv6) area, select one of the following options:

• Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address will

be obtained and displayed on the screen.

• Always Enable DHCP - this option is fully automatic. The DHCPv6 Address will be obtained

and displayed on the screen.

• Never use DHCP - when this option is selected, you must configure the Manual Address

Options and DNS separately.

9. In the Domain Name System Version 6 (DNSv6) area:

a. Enter valid details in the IPv6 Domain Name field.

b. Enter an IP addresses for the Primary DNSv6 Server Address and Secondary DNSv6 Server

Address.

c. Check the Dynamic DNSv6 Registration check box to enable this option.

Note: If your DNS Server does not support dynamic updates there is no need to enable DDNS.

10. Select Apply to save the changes.

11. Select OK when the acknowledgement message displays.

Note: Enabling or disabling the TCP/IPv6 protocol will take effect after the system is rebooted.

Enabling or disabling TCP/IPv6 will impact other protocols, for example, LPR/LPD, SNMP, Raw TCP/ IP Printing, and DHCPv6 over TCP/IPv6.

Tes t Acc e ss

1. At your workstation, open the Web browser and enter the TCP/IP Address of the machine in the Address bar. Press Enter.

If you use the domain name to specify the machine, use the following format.

http://myhost.example.com

If you use the IP address to specify the machine, use one of the following formats depending on your machine configuration. An IPv6 address needs to be enclosed in square brackets.

IPv4: http://xxx.xxx.xxx.xxx

IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]

Note: If you have changed the port number from the default port number 80, append the number

to the Internet address as follows. In the following examples, the port number is 8080.

Domain name: http://myhost.example.com:8080 IPv4: http://xxx.xxx.xxx.xxx:8080

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: TCP/IP

IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:8080

2. Verify that the home page of CentreWare Internet Services is displayed.

The CentreWare Internet Services installation process is now completed.

Note: When your access to CentreWare Internet Services is encrypted, enter https:// followed by

the Internet address, instead of http://.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: Unix

HP-UX Client (Version 10.x)

HP-UX workstations require specific installation steps to communicate with the machine. The machine is a BSD-style Unix printer, whereas HP-UX is a System V-style Unix.

IMPORTANT: All Unix commands are case sensitive, so enter the commands exactly as they are written.

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the machine is connected to the network.

• Static IP Address for the machine.

• Subnet Mask Address for the machine.

• Gateway Address for the machine.

• Host Name for the machine.

Procedure

1. Follow the steps in Configure Static IPv4 Addressing at the Machine, then return to this page.

Configure the Client

2. Add the machine Host Name to the etc/hosts file on the HP-UX workstation.

3. Ensure that you can ping the machine from the HP-UX workstation.

4. Use either the GUI method or the tty methods as detailed below.

GUI Method

1. Open a Command window from the desktop.

2. Enter su to access Super User mode.

3. Enter sam to start the System Administrator Manager (SAM).

4. Select the Printers and Plotters icon.

5. Select lp spooler.

6. Select Printers and Plotters.

7. Select Actions: Add Remote Printer/Plotter.

8. Enter the following information into the Add Remote Printer/Plotter form: a. Printer Name: printer name.

Where printer name is the name of the queue being created.

b. Remote System Name: hostname.

Where hostname is the machine hostname from the /etc/hosts file.

c. Select Remote Printer is on a BSD System.

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: Unix

d. Select OK to complete the form.

9. Select Yes at the Configure HP UX Printers Subpanel screen. This screen may be obscured by the

Add Remote Printer/Plotter form.

10. Select File: Exit.

11. Select File: Exit Sam.

12. Enter Exit to exit Super User mode.

13. Test the queue created, by entering the command:

lp -d queuename /etc/hosts

14. Verify that the job prints at the machine.

tty Method

1. Enter su to access Super User mode.

2. Enter sh to run the Bourne shell.

3. Enter lpshut to stop the print service.

4. Create the print queue by typing (on the same command line):

lpadmin -pqueuename> -v/dev/null -mrmodel -ocmrcmodel -osmrsmodel -ob3 -orc

-ormhostname -orplp

Where queuename is the name of the queue being created and hostname is the machine hostname.

5. Enter lpsched to start the print service.

6. Enter enable queuename to enable the queue to print to the machine.

7. Enter accept queuename to the queue accepting jobs from the HP-UX workstation.

8. Enter Exit to exit the Bourne shell.

9. Enter Exit to exit Super User mode.

10. Test the queue created, by entering the command:

lp -d queuename /etc/hosts

11. Verify that the job prints at the machine.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: Unix

Solaris 9 and later

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the machine is connected to the network.

• Static IP Address for the machine.

• Subnet Mask Address for the machine.

• Gateway Address for the machine.

• Host Name for the machine.

Procedure

Follow the steps in Configure Static IPv4 Addressing at the Machine, then return to this page.

Configure the Client

1. Add the machine printer Host Name to the etc/hosts file.

2. Ensure that you can ping the machine.

3. Use either the GUI method or the tty method as detailed below.

GUI Method

1. Open a Command window from the desktop.

2. Enter su to access Super User mode.

3. Enter admintool to run the System Administrator Tool.

4. Select Browse: Printers.

5. Select Edit: Add: Access to Printer.

6. Enter the following information into the Access to Remote Printer form:

a. Printer Name: queuename

Where queuename is the name of the queue being created.

b. Print Server: hostname

Where hostname is the machine hostname from the /etc/hosts file.

c. Select OK to complete the form.

7. Enter sh to run the Bourne shell.

8. Enter the command: lpadmin -p queuename -s hostname !lp to modify the remote queuename

9. Enter Exit to exit the Bourne shell.

10. Enter Exit to exit Super User mode.

11. Test the queue created, by entering the command:

lp -d queuename /etc/hosts

12. Verify that the job prints at the machine.

Xerox® WorkCentre® 3215/3225 User Guide

tty Method

1. Enter su to access Super User mode.

2. Enter sh to run the Bourne shell.

3. Define the machine as a BSD style printer, by entering the command:

lpsystem -t bsd hostname

Where hostname is the machine hostname from the /etc/hosts file.

4. Create the queue, by entering the command:

lpadmin -p queuename -s hostname -T unknown -I any

where queuename is the name of the queue being created.

5. Enter Exit to exit the Bourne shell.

6. Enter Exit to exit Super User mode.

7. Test the queue created, by entering the command:

lp -d queuename /etc/hosts

8. Verify that the job prints at the machine.

SCO

Network Installation: Unix

SCO Unix workstations require specific installation steps to communicate with the machine. The machines are BSD-style Unix printers, whereas SCO is a System V-style Unix.

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the machine is connected to the network.

• Static IP Address for the machine.

• Subnet Mask Address for the machine.

• Gateway Address for the machine.

• Host Name for the machine.

Procedure

Follow the steps in Configure Static IPv4 Addressing at the Machine, then return to this page.

Configure the Client

1. Add the machine printer Host name to the etc/hosts file on the SCO workstation.

2. Ensure that you can ping the machine from the SCO workstation. Perform the following steps to create a machine print queue on a SCO Unix workstation using either the GUI or the TTY method.

GUI Method

1. Log in as root.

2. From the main desktop, select the icons System Administration: Printers: Printer Manager.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: Unix

3. Select Printer: Add Remote: Unix.

4. Enter the following information into the Add Remote Unix Printer form:

a. Host: hostname.

Where hostname is the machine Host Name from the /etc/hosts file.

b. Printer: name of the queue being created.

For example: dc xxxq.

c. Select OK to complete the form.

5. Select OK in the Message window.

6. Select Host:Exit.

7. Select File: Close this directory.

8. Select File: Close this directory.

9. Select Save in the Warning Confirmation window.

10. Enter Exit to log out of root account.

11. Open Unix Window.

tty Method

1. Enter su to access Super User mode.

2. Enter rlpconf to create a printer.

3. Enter the following information:

a. Printer Name: queuename

b. Remote Printer: r c. Hostname: hostname

d. If the information has been entered correctly, enter y

4. Select Enter to accept the default for a non-SCO remote printer.

5. Select Enter to accept the default for non-default printer.

6. Select Enter to start the process for adding a queue.

7. Enter q to quit the rlconf program.

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: Linux CUPS

Static Addressing

Information Checklist

Before starting ensure that the following item is available and/or the task has been performed:

• Linux operating system that supports printtool.

Procedure

Follow the steps in Configure Static IPv4 Addressing at the Machine, then return to this page.

Create the Print Queue

1. Ensure that the Common Unix Printing System (CUPS) is installed and started on your client.

The latest version of CUPS is available at cups.org.

2. Open the web browser from your workstation.

3. For example, enter http://127.0.0.1:631/printers in the Address Bar.

4. Press Enter.

5. Select Add Printer.

6. The Authorization dialog box displays.

7. Enter the root and the root password.

8. In the Add New Printer screen enter a name for the printer.

9. Enter a location and description for the printer (optional).

10. Select Continue.

11. In the Machine menu, select Internet Printing Protocol.

12. Select Continue.

13. Enter ipp://hostname/ipp/printername

Where hostname is the hostname of the Xerox machine and printername is the printer name of the Xerox machine.

14. Select Continue.

15. Select Xerox in the Make menu.

16. Select Continue.

17. Select the correct driver in the Driver menu.

18. Select Continue.

19. The Printer Added Successfully message will appear.

Dynamic Addressing

Procedure

Follow the steps in Configure Dynamic IPv4 Addressing at the Machine, then return to this page.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: Linux CUPS

Important: Select BOOTP in step 6.

Create the Print Queue

Follow the steps to Create the Print Queue.

Linux LPR via PrintTool

Static Addressing

Information Checklist

Before starting please ensure that the following item is available and/or the task has been performed:

• Linux operating system that supports PrintTool.

Procedure

1. Follow the steps in Configure Static IPv4 Addressing using the Machine User Interface, then return to this page.

Create the Print Queue

2. Log in, at the Linux Client, as root in a terminal.

3. Enter printtool.

4. The Red Hat Linux Print System Manager will launch.

5. Select Add.

6. The Add a Printer Entry window displays.

7. Select Remote Unix (lpd) Queue.

8. Select OK.

9. The Edit Remote Unix (lpd) Queue Entry window displays.

10. Enter the name of your Print Queue in the Names area.

11. The Spool directory is the directory where print jobs are stored and is a subdirectory of /var/spool/lpd. Add the name of the print queue to the end of the subdirectory path.

12. Ensure that the File Limit reads 0.

13. In the Remote Host area, enter the IP Address of the Xerox machine.

14. In the Remote Queue area, enter the Print Queue Name from step 10.

15. Do not select the Input Filter option.

16. Leave the default Suppress Headers selected.

17. Select OK.

18. The printer should now be listed in the Red Hat Linux Print System Manager window. Select the lpd menu.

19. Select Restart lpd.

20. Select the PrintTool menu.

21. Select Exit to close the program.

Xerox® WorkCentre® 3215/3225 User Guide

Network Installation: Linux CUPS

22. To allow access to the printer, edit the /etc/hosts table to list the client system.

23. Edit and create the /etc/hosts.lpd file to list the client system.

Dynamic Addressing

Procedure

Follow the steps in Configure Dynamic IPv4 Addressing at the Machine, then return to this page.

Important: Highlight BOOTP in step 6.

Create the Print Queue

Follow the steps to Create the Print Queue.

Linux LPRng

Static Addressing

Information Checklist

Before starting ensure that the following item is available and/or the task has been performed:

• Linux operating system that supports PrintTool.

Procedure

Follow the steps in Configure Static IPv4 Addressing using the Machine User Interface, then return to this page.

Create the Print Queue

1. Open the LPRngTool from the Linux Client.

2. Select Add.

3. In the Names area, enter a name for your print queue.

4. The spool directory is the directory where print jobs are stored and is a subdirectory of /var/spool/lpd. Add the name of the print queue to the end of the subdirectory path.

5. In the Hostname/IP of Printer area, enter the hostname or IP Address of the Xerox machine.

6. Select OK.

7. Select Exit to close the program.

8. To allow access to the printer, edit the /etc/hosts table to list the client system.

9. Edit and create the /etc/hosts.lpd file to list the client system.

Xerox® WorkCentre® 3215/3225

User Guide

Network Installation: Linux CUPS

Dynamic Addressing

Procedure

Follow the steps in Configure Dynamic IPv4 Addressing using the Machine User Interface on page 29, then return to this page.

Important: Highlight BOOTP in step 6.

• Follow the steps to Create the Print Queue.

Xerox® WorkCentre® 3215/3225 User Guide

Printer Drivers

Overview

The software and documentation CD is supplied with your machine.

The machine supports the following operating systems:

Platform Operating Systems

Printer Drivers

Windows

Macintosh

Linux Ubuntu 10.04, 10.10, 11.04, 11.10, 12.04, 12.10,

Unix

Windows 7 & 8 (32/64 bit) Windows Vista (32/64 bit) Windows XP (32/64 bit) Windows 2003 Server (32/64 bit) Windows 2008 Server (32/64 bit) Windows 2008R2 (64 bit)

Macintosh OS X 10.5 - 10.9

13.04 Red Hat Enterprise Linux 5, 6 Fedora 11 -19 Debian 5.0, 6.0, 7.0, 7.1 Mint 13, 14, 15 SUSE Linux Enterprise Desktop 10, 11 openSUSE 11.0, 11.1, 11.2, 11.3, 11.4, 12.1, 12.2,

12.3

Oracle® Solaris 9, 10, 11 (x86, SPARC)

HP-UX® 11i v1, 11i v2, 11i v3 (PA-RISC, Itanium)

IBM

AIX 5.1, 5.2, 5.3, 5.4, 6.1, 7.1 (PowerPC)

Xerox® WorkCentre® 3215/3225

User Guide

Windows Drivers

The Xerox® WorkCentre® 3215/3225 produces high quality prints from electronic documents. You can access the printer from your computer by installing the appropriate printer driver. To access the many printer drivers which can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox web site at www.xerox.com

Installing Windows Drivers

The following provides an overview of the print procedure and features available when printing using Windows.

Install Printer Software

You can install the printer software for local printing and network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using. All applications should be closed on your PC before beginning installation.

You can install the printer software for a local, networked or wireless printer using the recommended or custom method.

Local Printer

A local printer is a printer directly attached to your computer using a printer cable, such as a USB cable. If your printer is attached to a network, refer to Networked Printer.

Note: If the New Hardware Wizard window appears during the installation procedure, select Close

or Cancel.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in the Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software. A Printer Connection Type window displays.

4. Select USB connection. The Select Software to Install window displays.

5. Leave the default selections and select Next. The Installing Software window displays.

6. After the installation is finished, the Setup Completed window displays.

7. Select Print a test page and select Finish.

Xerox® WorkCentre® 3215/3225 User Guide

Windows Drivers

If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the Troubleshooting chapter of this guide.

Networked Printer

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

1. Make sure that the printer is connected to your network and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software.

4. Select Network connection and follow the wizard instruction to select and install the printer.

Note: For custom install instructions, refer to Custom Installation.

5. After the installation is finished, select Print a test page and select Finish.

If your printer is connected to the network, a Test Print page will be printed. If the Test Print operation is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the

Troubleshooting chapter of this guide.

Xerox® WorkCentre® 3215/3225

User Guide

Windows Drivers

Custom Installation

With the custom installation, you can choose individual components to install.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears. If the installation window does not appear, select Start and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe.

Note: If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run

program field, and select Continue in the User Account Control window.

3. Select Install Software.

4. Select your connection type and select Next. The Select Software to Install window displays.

5. Select Custom from the Setup type dropdown box.

6. Select the components to be installed and select Next.

Note: When you select an option, a description of that option displays at the bottom of the

screen.

7. Select Advanced Options if you would like to do any of the following:

• Change the printer name

• Change the default printer

• Share the printer with other users on the network

• Change the destination path where driver files and user guide files will be copied to. Select

Browse to change the path.

8. Select OK to continue, then select Next. The Copying Files window displays, and then the Installing Software window.

9. After the installation is finished, the Setup Completed window displays.

10. Select Print a test page and select Finish.

Troubleshooting chapter of this guide.

Wireless Printer (WorkCentre 3215NI and WorkCentre 3225DNI)

1. Make sure that the printer is connected to your computer with a USB cable and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

Xerox® WorkCentre® 3215/3225 User Guide

Windows Drivers

3. Select Install Software. A Printer Connection Type window displays.

4. Select Wireless network connection.

5. When asked if you are setting up the printer for the first time, select Yes, I will set up my printer’s wireless network and select Next.

6. Select your wireless network from the list and select Next.

7. Select Advanced Settings to set the following:

8. Select Next.

9. Follow the wizard instruction to select and install the printer. Select your connection type and select Next. The Select Software to Install window displays.

10. After the installation is finished, the Setup Complete page will display. Select Print a test page and select Finish.

If your printer is connected to the network, a Test Print page prints. If the Test Print operation is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the

Troubleshooting chapter of this guide.

Wireless Setting Program

When installing the WorkCentre 3215NI and WorkCentre 3225DNI, you can use the Xerox Easy Wireless Setup program that was automatically installed with the printer driver to configure the wireless settings.

To open the program:

1. Select Start > Programs or All Programs > Xerox Printers > [Xerox WorkCentre 3215 or 3225]> Xerox Easy Wireless Setup.

2. Connect the machine to your computer using the USB cable.

Note: During installation, the printer needs to be temporarily connected using the USB cable.

Note: You cannot use your printer on a wired and wireless network at the same time. If your

printer is currently connected to the network with an Ethernet cable, unplug the cable.

3. Select Next.

4. Once the machine is connected to the computer with the USB cable, the program searches for WLAN data.

5. When the search is complete, the Select Wireless Network window displays. Select your network from the list.

6. Select Advanced Setting if you want to enter the following information:

7. Select Next. The Wireless Network Security screen displays.

8. Enter your Network Password and select Next.

9. When the Wireless Network Setup Complete page displays, select Finish.

Xerox® WorkCentre® 3215/3225

User Guide

Windows Drivers

Uninstalling a Windows driver

For Windows follow the steps below to uninstall the driver:

1. Make sure that the machine is connected to your computer and powered on.

2. From the Start menu, select Programs or All Programs > Xerox Printers > Uninstall Xerox Printer Software. The Uninstall Xerox Printer Software window displays.

3. Select Next. The Select Software window displays.

4. Select the components you want to remove and then select Next and then Ye s to confirm.

5. When your computer asks you to confirm your selection, select Yes. The Uninstallation window displays.

6. After the software is removed, select Finish.

If you want to reinstall the driver over the currently installed driver via the provided software and documentation CD, insert the CD; the window with an overwriting confirmation message appears. Simply confirm it to proceed to the next step. Next steps are same as the first installation you performed.

Xerox® WorkCentre® 3215/3225 User Guide

Macintosh Drivers

The software and documentation CD that came with your machine provides you with the printer driver files that allow you to use the CUPS driver or PostScript driver (only available when you use a machine which supports the PostScript driver) for printing on a Macintosh computer.

A TWAIN driver is also provided for scanning on a Macintosh computer.

Information Checklist

Before starting please ensure that the following item is available and/or the task has been performed:

• Make sure that the machine is connected to your computer and powered on.

Procedure

These steps were performed using Macintosh version 10.8.5. Instructions may vary depending on your operating system version.

1. Insert the supplied software and documentation CD into your CD-ROM drive.

2. Select the CD-ROM icon that appears on your Macintosh desktop.

3. Select the MAC_Installer folder.

4. Select the Installer icon.

5. The Install window opens. Select Continue.

6. Select Install. Standard Install is the default and is recommended for most users. All components necessary for machine operations are installed. If you select Customize, you can choose individual components to install.

7. Enter your password and select Install Software.

8. Select how the printer will be connected to your computer. Choices are:

• USB Connected Printer

• Network Connected Printer

• Configuration of Wireless Network

9. Select Continue.

10. Select Add Printer and select Continue and follow the instructions on the installation wizard.

11. Select the options you want to add, such as Fax.

12. Select the Add Easy Printer Manager to Dock option if required.

13. After the installation is complete, select Close.

14. Select the Applications folder > System Preferences > Print & Scan.

15. Select the + sign on the Printer list and select the printer or enter the IP Address for the printer.

16. Select Add.

Xerox® WorkCentre® 3215/3225

User Guide

Macintosh Drivers

Uninstalling a Macintosh Driver

If the printer driver does not work properly, uninstall the driver and reinstall it. Follow the steps below to uninstall the driver for Macintosh.

1. Make sure that the machine is connected to your computer and powered on.

2. Select the Applications folder.

3. Select the Xerox folder.

4. Select Printer Software Uninstaller.

5. Select the programs you want to uninstall and select Uninstall.

6. Enter your password.

7. Select Close.

Xerox® WorkCentre® 3215/3225 User Guide

Linux Drivers

You need to download the Linux software package from the Xerox website to install the printer software.

Procedure for Installing the Linux Unified Driver

1. Make sure that the machine is connected to your computer and powered on.

You must log in as a super user (root) to install the machine software. If you are not a super user, ask your system administrator.

2. When the Administrator Login window appears, type in root in the Login field and enter the system password.

3. From the Xerox web site, download the Unified Linux Driver package to your computer.

4. Select the Unified Linux Driver package and extract the package.

5. Select cdroot > autorun.

6. When the Welcome screen appears, select Next.

7. When the installation is complete, select Finish.

The installation program has added the Unified Driver Configuration desktop icon and the Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the on-screen help that is available through your system menu or called from the driver package Windows applications, such as Unified Driver Configurator or Image Manager.

Xerox® WorkCentre® 3215/3225

User Guide

Unix Drivers

Unix printer drivers are located on the software and documentation CD delivered with your machine. To use the Unix printer driver, you need to install the Unix printer driver package first, then set up the printer. The installation procedure is common for all variants of Unix OS mentioned.

Procedure for Installing the Unix Driver Package

1. Make sure that the machine is connected to your computer and powered on.

2. Acquire root privileges.

su -

3. Copy the appropriate driver archive to the target Unix computer.

4. Unpack the Unix printer driver package name.

For example, on IBM AIX, use the following command:

gzip -d < package archive name | tar xf -

The binaries folder consists of binz, install, share files and folders.

5. Change to the driver’s binaries directory.

For example, on IBM AIX,

cd aix_power/binaries

6. Run the install script.

./install

Install is the installer script file which is used to install or uninstall the Unix Printer Driver package.

Use chmod 755 install command to give the permission to the installer script.

7. Execute the ./install-c command to verify installation results.

8. Run installprinter from the command line. This will bring up the Add Printer Wizard window.

Follow the procedures in Setting up the printer.

Note On some Unix OS, for example on Solaris 10, printers recently installed may not be enabled

and/or may not accept jobs. In this case run the following two commands on the root terminal:

accept <printer_name>

enable <printer_name>

Setting Up the Printer

To add the printer to your Unix system, run installprinter from the command line. This will bring up the Add Printer Wizard window. Setup the printer in this window according to the following steps.

1. Type the name of the printer.

2. Select the appropriate printer model from the model list.

3. Enter any description corresponding to the type of printer in the Type field. This is optional.

4. Specify any printer description in the Description field. This is optional.

5. Specify the printer location in the Location field.

Xerox® WorkCentre® 3215/3225 User Guide

Unix Drivers

6. Type the IP address or DNS name of the printer in the Device text box for network connected printers. On IBM AIX with jetdirect Queue type, only the DNS name is possible. It is not possible to enter a numeric IP address.

7. Queue type shows the connection as lpd or jetdirect in the corresponding list box. Additionally usb type is available on Sun Solaris OS.

8. Select Copies to set the number of copies.

9. Check the Collate option to receive copies already sorted.

10. Check the Reverse Order option to receive copies in the reverse order.

11. Check the Make Default option to set this printer as default.

12. Select OK to add the printer.

Uninstalling the Printer Driver Package

Note The utility should be used if you need to delete a printer installed on the system.

1. Run the uninstallprinter command from the terminal. The Uninstall Printer Wizard opens and the installed printers are n the drop-down list.

2. Select the printer to be deleted.

3. Select Delete to delete the printer from the system.

4. Execute the ./install-d command to uninstall the whole package.

5. To verify removal results, execute the ./install-c command.

6. To re-install it, use the command ./install to reinstall the binaries.

Xerox® WorkCentre® 3215/3225

User Guide

Sharing Your Machine Locally

If a host computer is directly connected to the machine with a USB cable and is also connected to the local network environment, the client computer connected to the local network can use the shared machine through the host computer to print.

Follow the steps below to set up the computers to share your machine locally.

Windows

Host Computer Setup

1. Install your printer driver. Refer to Printer Drivers.

2. Depending on your operating system, navigate to the Printers, Printers and Faxes, or Devices and Printers settings from the Windows Start menu or through the control panel.

3. Select your printer icon and select Printer Properties.

Note If the Printer properties item has a ?, you can select other printer drivers connected with the

selected printer.

4. Select the Sharing tab.

5. Check the Change Sharing Options check box.

6. Check the Share this printer check box.

7. Enter details in the Share Name field.

8. Select OK or Next.

Client Computer Setup

1. Install your printer driver. Refer to Printer Drivers.

2. From the Windows Start menu select All programs > Accessories > Windows Explorer.

3. Enter the IP address of the host computer and press Enter.

4. If the host computer requires a User name and Password, enter details in the User ID and password field of the host computer account.

5. Select the printer you want to share and select Connect. If a setup complete message appears, select OK.

6. Open the file you want to print and start printing.

Xerox® WorkCentre® 3215/3225 User Guide

Sharing Your Machine Locally

Macintosh

The following steps are for Macintosh OS X 10.8.5. Refer to Macintosh Help for other OS versions.

Host Computer Setup

1. Install your printer driver. Refer to Installing Macintosh driver.

2. Open the Applications folder, select System Preferences.

3. Select Print & Fax or Print & Scan.

4. Select the printer to share in the Printers list.

5. Select Share this printer.

Client Computer Setup

1. Install your printer driver. Refer to Installing Macintosh driver.

2. Open the Applications folder, select System Preferences.

3. Select Print & Fax or Print & Scan.

4. Select Add or the + symbol.

A display window showing the name of your shared printer displays.

5. Select your machine and select Add.

Xerox® WorkCentre® 3215/3225

User Guide

Windows Printing

LPR Printing

Ensure Print Services for Unix is Enabled

Follow the relevant steps below that are specific to your operating system:

Windows 2003

1. From the desktop, select the My Network Places icon and select Properties.

2. Select the Local Area Connection icon and select Properties.

3. Verify that the Internet Protocol (TCP/IP) protocol has been loaded. If this software is not present, install it using the documentation provided by Microsoft. When you are finished, return to this page.

4. Verify that Print Services for Unix is loaded:

a. Select Start > Settings > Control Panel. b. Select the Add/Remove Programs icon.

c. Select Add/Remove Win Components in the far left column.

d. Select Other Network File > Print Services. e. Select Details.

f. Check the Print Services for Unix check box. If Print Services for Unix is not installed, refer to

instructions from Microsoft to install this service. When you are finished, return to this page.

5. Select the OK button.

6. Select the Next button.

7. Select the Finish button.

8. Close the Add/Remove Programs window.

Windows Vista

1. Select Start > Control Panel > Program and select Programs and Features.

2. Select Turn Windows Features on and off.

3. In the Windows Features window, expand the Print Services menu.

4. Check the LPR Port Monitor check box to enable the service.

5. Select the OK button. Your computer may need to restart.

Windows 7

1. Select Start, select Control Panel.

2. Select Hardware and Sound > Programs.

3. Select Programs and Features.

4. Select Turn Windows Features on and off from the menu on the left.

5. A Windows Features dialog displays. Select the + sign for Print and Document Services

Xerox® WorkCentre® 3215/3225 User Guide

Windows Printing

6. Check the box for LPR Port Monitor to enable the service.

7. Select the OK button. Your computer may need to restart.

Windows 2008

1. Select Start > Administrative Tools.

2. Select Print Management.

3. Select the + sign for Print Servers. Select the print server to which you want to add the printer and select Add Printer.

4. Select the check box for LPR Port Monitor to enable the service.

5. Select the OK button. Your computer may need to restart.

Install Printer Driver

1. From the Windows Start menu, navigate to your Devices and Printers or Printers settings.

2. Select Add a Printer.

3. Select the Local Printer option.

Depending on your operating system, if already selected, select Automatically detect and install my Plug and Play printer to deselect it.

4. Select the local printer and select Next.

5. Select Create a new port.

6. Select the LPR option from the Type of Port pull-down menu:

7. Select the Next button.

8. Enter the IP Address of the printer.

9. Enter a name for the printer.

10. Select the OK button.

11. You will be prompted for a Printer Driver. Select Have Disk.

12. Select the Browse button.

13. Select the required Printer Driver file .inf.

14. Select the Open button.

15. Select the OK button.

16. Select the printer model from the list.

17. Select the Next button.

18. The Name your Printer screen appears.

19. Enter details in the Printer name field.

20. Select the Next button. The Printer Sharing screen appears.

21. Select the Do not share or Share option and enter the name, location, and comment, if required.

22. Select the Next button.

23. Select Set as the default printer if required.

24. Select Print Test Page to print a test page.

25. Select the Finish button. The printer driver will install.

26. Verify that the test page is printed at the machine.

Xerox® WorkCentre® 3215/3225

User Guide

Windows Printing

Internet Printing Protocol (IPP) Port

The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet, and also supports access control, authentication, and encryption, making it a much more capable and secure printing solution than older ones.

Note IPP Printing is enabled by default.

How to Enable the IPP Port

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Select Properties.

3. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

4. In the Network Settings link select Raw TCP/IP, LPR, IPP in the directory tree.

5. In the Internet Printing Protocol (IPP) area:

a. For IPP Protocol, select Enable from the drop-down menu. The Printer URL displays the

http:// IP address of the machine and the ipp:// IP address of the machine. Enter the required printer name in the Printer Name area.

b. Select the Advanced button. Enter the required information for IPP Attribute.

Install Printer Driver

1. Follow the steps below that are specific to your operating system:

Windows 2003

From your workstation:

a. Select the My Network Places icon. b. Select Properties.

Windows 7

From your workstation: a. Select Control Panel.

b. Select Network and Internet.

c. Select Network and Sharing Center. d. Select Change adapter settings.

Windows 2008

From your workstation: a. Select Start, select Control Panel.

b. Select Printers.

c. Select File, select Run as administrator. Go to step 6.

2. Select the Local Area Connection icon.

3. Select Properties.

4. Ensure that the Internet Protocol (TCP/IP) protocol has been loaded and ensure the check box is checked. Select OK.

Xerox® WorkCentre® 3215/3225 User Guide

Windows Printing

5. For:

• Windows 2003 - select Settings > Printers.

• Windows Vista - select Add a Local Printer.

• Windows 7 - select Start > Control Panel > Hardware and Sound > Devices and Printers.

6. Select Add a Printer in the far left column. For Windows 7 select Add a network, wireless, or Bluetooth printer.

7. The Add Printer Wizard window will appear. Select the Next button.

8. Select The Printer that I want isn’t listed.

9. Select a shared printer by name.

10. Type HTTP:// followed by the printer's fully qualified Domain name or IP Address in the URL field. The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine Configuration Report, depending on the name resolution used by your network (WINS or DNS).

11. Select the Next button.

12. Select the Have Disk button and browse to the location of the printer driver and select the OK button.

13. Select the Printer Model and select the OK button.

14. Select Yes if you want to make this the default printer.

15. Select Next.

16. Select Finish.

Raw TCP/IP Printing (Port 9100)

Raw TCP/IP is a printing protocol that is similar to LPR printing. Also known as a direct TCP/IP connection or sockets interface, it sends information directly to the machine and does not require a Line Printer Daemon (LPD). The advantages are that connections stay open for multiple print files and spooling is not needed, therefore, printing is faster and more reliable than LPD printing. Raw TCP/IP printing is contained in Windows and other third-party applications and operating systems.

Note Raw TCP/IP Printing is enabled by default for port 9100.

Information Checklist

See Configure Static IPv4 Addressing at the Machine.

How to Configure Port 9100

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Select Properties.

3. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

4. In the Network Settings link, select Raw TCP/IP, LPR, IPP in the directory tree.

5. In the Raw TCP/IP Printing area: a. Select Enable.

b. For Port Number, enter the required port number (1 - 65535).

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User Guide

Windows Printing

6. Select Apply to save the changes or Undo to return the settings to their previous values.

Note The settings are not applied until you restart the machine.

Install Printer Driver

Refer to Printer Drivers.

Configure the Windows Printer Driver

Manual Print Driver Configuration

To configure the printer driver without using Bi-directional communication:

Follow the steps below:

1. Select the Windows Start menu.

2. Depending on your operating system, navigate to the Printers or Devices and Printers setting.

3. Select the printer icon and then select Printing preferences.

4. Select each tab and change any default printer settings as required.

5. Select Apply.

6. Select OK.

Bi-Directional Support

Follow the steps below that are specific to your operating system:

1. Select the Windows Start menu.

2. Depending on your operating system, navigate to the Printers or Devices and Printers setting.

3. Select the printer icon and then select Printer properties.

4. Select the Ports tab.

5. Check the Enable bidirectional support check box.

Bi-directional communication automatically updates the printer driver with the printer's installed options. The driver’s Printing Preferences will report information about the printer's operational status, active jobs, completed jobs and paper status.

6. Select OK.

Xerox® WorkCentre® 3215/3225 User Guide

AirPrint

AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices and Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a Macintosh or from an iPhone, iPad, or iPod touch.

Notes:

• Not all applications support AirPrint.

• Wireless devices must join the same wireless network as the printer.

• For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled.

• The device that submits the AirPrint job must be on the same subnet as the printer. To allow

devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.

• AirPrint-enabled printers work with iPad (all models), iPhone (3GS or later), and iPod touch

(3rd generation or later), running the latest version of iOS.

• The Macintosh OS device must be Macintosh OS 10.7 or later.

1. Open a Web browser, type the IP address of the printer, then press Enter or Return.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > Network Settings > AirPrint.

4. To enable AirPrint, select Enable.

Note: AirPrint is enabled by default when IPP and Bonjour (mDNS) are both enabled. Enable these

settings by selecting Properties > Network Settings > Raw TCP/IP, LPR, IPP and Properties > Network Settings > mDNS.

5. To change the printer name, in the Friendly Name field, enter a new name.

6. To enter a location for the printer, in the Location field, enter the location of the printer

7. To enter a physical location for the printer, in the Geographical Location field, enter the geographic Latitude and Longitude coordinates in decimal form. For example, use coordinates like +170.1234567 and +70.1234567 for a location.

8. Select Apply.

9. For the new settings to take effect, restart your printer.

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User Guide

Google Cloud Print

Google Cloud Print is a service that allows you to print to a printer using your smart phone, tablet, or any other web-connected devices. Just register your Google account with the printer, and you are ready to use the Google Cloud Print service. You can print your document or e-mail with Chrome OS, Chrome browser, or a Gmail™/ Google Docs™ application on your mobile device, so you don’t need to install the printer driver on the mobile device. Refer to the Google web site

http://www.google.com/cloudprint/learn/ or http://support.google.com/cloudprint) for more

information about Google Cloud Print.

Notes:

• Make sure the printer is turned on and connected to a wired or wireless network that has access to the Internet.

• Depending on your security configuration, your firewall might not support Google Cloud Print.

• Set up a Google e-mail account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

1. Open a Web browser, type the IP address of the printer, then press Enter or Return.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > Network Settings > Google Cloud Print.

4. To change the printer name, enter a new name in the Printer Name field.

5. If you need to enable a proxy server, select Proxy Setting and enter your proxy information.

6. Select Test Con ne ct i o n to ensure your connection with the printer is successful.

7. Select Register to register the device to Google Cloud Print.

Note: If the Claim Url link does not display when you select Register, refresh the CentreWare

Internet Services page and select Register.

8. Select the Claim Url that displays. This takes you to the Google Cloud Print web site to finish the

registration.

9. Select Finish printer registration.

10. Now your printer is registered with Google Cloud Print. Select Manage your printer. Google Cloud

Print - ready devices display in the list.

Xerox® WorkCentre® 3215/3225 User Guide

Scan to PC Setup

This section explains how to configure the Scan to Network and Scan to Local PC features.

Overview

The Scan to Network PC feature allows you to scan from your machine to a computer over the network. The Scan to Local PC feature allows you to scan from your machine to a computer connected with a USB cable.

Information Checklist

Ensure the Xerox Easy Printer Manager application is installed.

Note The Xerox Easy Printer Manager program can only be used in the Windows system.

Through the Xerox Easy Printer Manager, you can change scan settings and add or delete the folders where scanned documents are saved in your computer.

Note To use the Scan to Local PC feature it is important to select the Recommended installation

option when you install the Xerox Easy Printer Manager program.

Scan to Network PC

1. Open the Xerox Easy Printer Manager application. Select Start, Programs or All Programs, Xerox Printers, Xerox Easy Printer Manager and select Easy Printer Manager.

2. Select the Switch to Advanced Mode button at the top of the window.

3. Select your machine in the Printer List and add it, if required.

4. Select the Scan to PC Settings button. The Scan to PC Settings screen appears.

5. Select Enable Scan from Device Panel.

6. Select your required settings for Scan Settings:

•Output Color

• Resolution

•Original Size

7. Select your required settings for File Settings:

•Save To

•File Format

•OCR Language

• Delete Original Image after OCR

8. Select the required option in the Actions after Saving area:

• Notify me when complete

• Open with Default Application

•E-mail

•None

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User Guide

Scan to PC Setup

9. Select Save.

Scan to Local PC

This is a basic scanning method for USB-connected machines.

1. Make sure that the machine is connected to your computer with a USB cable, and powered on.

2. Install the Xerox Easy Printer Manager application.

Note To use the Scan to Local PC feature it is important to select the Recommended installation

when you install the Xerox Easy Printer Manager program.

3. Open the Xerox Easy Printer Manager application. Select Start > Programs or All Programs > Xerox Printers > Xerox Easy Printer Manager and select Easy Printer Manager.

4. Select the Switch to Advanced Mode button at the top of the window.

5. Select your machine in the Printer List if required.

6. Select the Scan to PC Settings button. The Scan to PC Settings screen appears.

7. Select Enable Scan from Device Panel.

8. Select your required settings for Scan Settings:

•Output Color

• Resolution

•Original Size

9. Select your required settings for File Settings:

•Save To

•File Format

•OCR Language

• Delete Original Image after OCR

10. Select the required option in the Actions after Saving area:

• Notify me when complete

• Open with Default Application

•E-mail

•None

11. Select Save.

Xerox® WorkCentre® 3215/3225 User Guide

Fax S e tup

Fax Setup

This section explains how to set up the Fax feature of the machine.

Overview

The Fax feature enables users to send hard copy documents to another fax machine (or multiple fax machines) via a dedicated phone line connection.

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Ensure that the machine is fully functioning in its existing configuration.

• Ensure that the machine has access to a telephone connection.

• Obtain the telephone number that you will configure as the machine's fax number.

• Connect your telephone cable(s) to the fax port(s) on the machine.

Enable Fax from the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Fax Setup; press OK.

3. If prompted, enter the Administrator Password (1111).

4. Press the up/down arrows to select Enable/Disable.

5. Press the up/down arrows to select Enable.

6. Press OK.

Test the Fa x

1. At the machine, press the Fax button on the control panel.

2. Enter the number of a nearby fax machine using the alphanumerical keypad.

3. Place your documents in the document handler and press the Start button.

4. Verify that your documents are received at the other fax machine.

Fax Defaults Using CentreWare Internet Services

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Machine Settings link, select the Fax link.

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User Guide

Fax S e tup

6. Select the General link.

7. In the Machine ID & Fax Number area: a. Enter an ID in the Machine ID field.

b. Enter the fax number in the Fax N umber field.

8. In the Change Default area: a. From the Resolution drop-down menu select one of the available options:

b. From the Lighten/Darken drop-down menu select one of the available options

c. Select the required option for Original Size.

9. In the Sending area:

a. From the Redial Term drop-down menu select the minutes for the term of each redial.

b. From the Redial Times drop-down menu select the amount of times you want the machine

to re-dial.

c. If your telephone system requires you to enter a prefix in front of fax numbers, select Enable

and enter prefix dial details in the Prefix Dial field. d. Select the ECM Mode check box to enable Error Correction Mode.

e. From the Fax Confirmation drop-down menu select one of the send report options.

•Off

• On - prints a report when a fax has been sent.

• On-Error - prints a report when an error occurs.

10. In the Receiving area:

a. From the Receive Mode drop-down menu select the required option for the line:

• Te l - receives a fax by picking up the handset.

• Fax - answers an incoming fax call and immediately goes into the fax reception mode.

• Ans/Fax - select when an answering machine is attached to the machine.

b. From the Ring to Answer drop-down menu select the number of times the machine should

ring before answering.

c. Select the Stamp Receive Name check box to enable the machine to print a page number

and the date and time of receipt on the bottom of each page of a received fax.

d. Select the Receive Start Code check box to initiate fax reception from an extension phone

plugged into the socket on the back of the machine. Select the required start code from the

menu (the default is 9).

e. From the Secure Receive drop-down menu, select one of the following options to allow the

machine to hold received faxes in the job queue as Secure Receive fax jobs. The held faxes will

remain in the queue and will only be released from the queue when the user enters the

release password.

•Off

• On - this option requires you to enter a Secure Receive passcode and select Apply.

• Print fax in secure receive mode - this option is only available when On is selected from the Secure Receive menu. Select the Print button and enter the Secure Receive passcode. Select Apply.

f. Select the Auto Reduction check box to automatically reduce large documents received to fit

on the fax paper size of your machine.

Xerox® WorkCentre® 3215/3225 User Guide

Fax S e tup

g. In the Discard Size field, enter details of the fax size that can be discarded.

Note Discard Size is not available with Auto Reduction.

h. From the 2-Sided drop-down menu select one of the following options for printing on both

sides of the page:

•Off

• Long Edge - prints on both sides along the long edges of the page.

• Short Edge - prints on both sides along the short edges of the page

11. Select Apply to save the changes.

12. Select OK when the acknowledgement message displays.

Adjusting Fax Document Settings at the Machine

Before starting a fax, change the settings for the fax options according to your original document to get the best quality. See the Fax chapter of the User Guide for detailed steps on faxing.

Fax Address Book

So set up an address book for fax, refer to the Address Book chapter of this User Guide.

Xerox® WorkCentre® 3215/3225

User Guide

E-mail Setup

This section explains how to set up the E-mail feature of the machine.

Overview

The E-mail feature enables a user to scan paper documents into an electronic format and send those documents to one or more e-mail recipients.

Authentication (Service Access Control) can be enabled on the machine to prevent unauthorized access to the network options. If Authentication is enabled a user will be prompted to enter user account details, before they can access the E-mail feature. Authentication prevents a user from sending an anonymous e-mail from the machine.

E-mail Addressing

Recipient addresses can be added using any one of the three methods listed below:

• Enter a recipient address manually at the e-mail keyboard screen. e.g. name@company.com.

• Look up a recipient address using LDAP (Lightweight Directory Access Protocol), and/or perform a look up using the Local Address book. LDAP provides access to the global, or corporate address book. Refer to LDAP Configuration and Address Books.

• Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed to enter full e-mail address e.g. name@company.com, or the Smart Key can be programmed to append a domain address, e.g. @company.com. The end user can then enter part of an e-mail address and press the .com key to append the domain address to his entry.

Information Checklist

Before starting, ensure that the following items are available and/or the tasks have been performed:

• Ensure that the machine is fully functioning on the network.

• TCP/IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed. Ensure that the DNS settings are configured correctly.

• Obtain the address of a functional SMTP (Simple Mail Transfer Protocol) mail server that accepts inbound mail traffic.

• Create an e-mail account which the machine will use as the default From address.

• Test the e-mail account by sending an e-mail to the machine’s account. This task should be completed at a mail client on your network that supports SMTP and POP3 (Post Office Protocol 3).

Configure SMTP

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

Xerox® WorkCentre® 3215/3225 User Guide

E-mail Setup

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Network Settings link select the Outgoing Mail Server (SMTP) link.

6. In the Simple Mail Transfer Protocol (SMTP) area:

a. Enter the IP or host name of the SMTP Server. b. Enter the Port Number. The Port field can have a value from 1 to 65535. The default Port

Number is 25.

c. Select the SMTP Requires Authentication check box if your mail server requires the machine

to log in.

d. Enter details in the Login ID and Password fields required for the machine to authenticate at

the mail server.

e. Enter a password in the Confirm Password field.

f. Select POP3 Authentication to enable this option and enter the required settings.

g. In the Advanced area, select Secure E-mail Connection with SSL/TLS if this option is

required.

h. Enter a value for server connection timeout in the SMTP Server Connection Timeout field.

The range is 30 - 120 seconds, and the default is 30 seconds.

i. Enter the required details for the Default From Address. j. From the Maximum Message Size drop-down menu, select a value between 1MB - 10MB.

Larger scans will be sent as multiple e-mail messages, divided at page breaks.

k. Select the SMTP Configuration Te st button to test your settings.

7. Select Apply to save the changes.

8. Select OK when the acknowledgement message displays.

Configure the Feature

This feature allows you to configure the default settings for e-mail jobs.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Machine Settings link select the Scan link.

6. Select Change Default.

7. In the Scan to E-mail area:

a. Select one of the following e-mail types from the Original Type drop-down menu:

•Text

•Text / Photo

•Photo

b. Select one of the following e-mail types from the Original Size drop-down menu:

•Letter

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User Guide

E-mail Setup

•Legal

•A4

•Folio

•A5

•B5(JIS)

•Executive

c. Select one of the following scanning resolutions from the Resolution drop-down menu:

•100 dpi

•200 dpi

•300 dpi

d. Select one of the following scan color types from the Output Color drop-down menu:

• Black and White

•Grayscale

•Color

e. Select one of the following e-mail attachment format types from the File Format drop-down

menu:

•Multi-PDF

•Multi-TIFF

•Single TIFF

•JPEG

• Single-PDF

f. Select the required option for Lighten/Darken.

8. Select Apply to save the changes.

9. Select OK when the acknowledgement message displays.

10. Select Scan to E-mail in the left hand menu.

a. Enter a valid e-mail address in the Default From: Address field.

b. Enter required information in the Default Subject field. c. Deselect the Use default message on Scan To E-mail check box to change default mail text.

d. For the Smart Key Address #1 - Smart Key Address #6 fields enter details of default fixed

details for each numerical key. The default settings for commonly used addresses are already configured for .com, .org, .net, .gov and .tv.

e. Select the check boxes to enable Edit From Address and Replace From Address if required.

f. Check the Auto Send To Self check box to automatically add the sender’s From: address to

the recipient list.

g. Select an option from the Print Confirmation Sheet drop-down menu:

• On Errors Only - This setting will produce a Confirmation Sheet only when error

information is indicated.

• Always - This setting will produce a Confirmation Sheet that will provide error

information and indication that the job has reached the recipient(s).

• Never - This setting will not produce a Confirmation Sheet.

11. Select Apply to save the changes.

Xerox® WorkCentre® 3215/3225 User Guide

E-mail Setup

12. Select OK when the acknowledgement message displays.

LDAP Configuration and Address Books

This section explains how to install and set up Address Books.

Overview

The machine supports two types of address book:

•Global

A global address book provided by Lightweight Directory Access Protocol (LDAP) services stored on a remote server.

•Local

An address book created from a list of addresses saved in a .csv file (Comma Separated by Values) format stored locally on the machine.

Both address book types can be configured for use on the machine at the same time.

LDAP is used to access the Corporate Address Book to locate e-mail addresses and other information for use with many of the services.

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Ensure your network supports LDAP services.

• Obtain the IP Address or Host Name of your LDAP Server. The machine may also need a login name and password if the LDAP server is not configured to allow Anonymous connection.

• Use an LDAP client to validate your settings before inputting them into the CentreWare Internet Services menus. LDAP clients include Microsoft Outlook Express, Microsoft Outlook and Lotus Notes and other e-mail clients.

• To use host names, DNS must be configured on the machine.

LDAP Configuration

General Settings

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Security link on the left hand side select the Network Security link.

6. Select External Authentication.

7. Select LDAP Server.

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User Guide

E-mail Setup

8. In the LDAP Server area enter the IP address or host name and Port Number of the LDAP server.

9. Select the required option for Match User’s Login ID to the following LDAP attribute.

10. In the Secure LDAP Connection area, select the Enable check box to enable Secure LDAP via SSL.

11. Enter the required information in the LDAP User Search field:

• Search Root Directory - allows you to limit the LDAP search by entering the location on

the server where the user information is stored.

• Authentication Methods - select either Anonymous or Simple to access the LDAP

server.

If you selected Simple for Authentication Methods, enter the required Login ID and Password. You can check the Enable check box for Append Root to Base DN.

When enabled the bind will append the Root to Append string to the authenticate user login IDs. This should be enabled whenever the Windows Login attribute is UserPrincipalName. A typical Root to Append may look like “@yourcompany.com.”

Note Many Unix/Linux LDAP servers require this attribute to be set and it is used frequently when

Authentication Methods is set to Simple.

12. Enter the required option for Maximum Number of Search Results. For Maximum Number of Search Results, enter amount between 0, 5-300. This is the maximum number of addresses that will appear which match the search criteria selected by the user. Set the search results to one less than the server will allow. For example, if the LDAP server limit is 75, set the search results to 74 or less. A zero value will attempt to return all searches.

13. For Search Timeout, enter the required setting for the search timeout (0, 5-100 seconds).

14. Select LDAP Referral if this option is required.

15. The Search By option offers 4 ways to search the address list depending on the name syntax used in your environment. Select one of the following search types:

• Common Name - names are listed by the Common Name LDAP attribute. Common Name is the default option.

• E-mail Address - names are listed by e-mail address.

• Surname/Given name - names are listed by Surname (Last Name) then Given Name (First Name).

• Custom - Select Custom to enter the required search information in the

Custom Search

box.

The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname.

16. Select the LDAP Configuration Test button to test your LDAP settings.

17. Select Apply to save the changes.

18. Select OK when the acknowledgement message displays.

Verify the LDAP Settings

1. At the machine, press the E-mail button on the control panel.

2. If Authentication is enabled, enter your Login ID and Password (if required).

3. The Enter From Address screen displays.

Xerox® WorkCentre® 3215/3225 User Guide

E-mail Setup

4. Enter a few letters of a name in the LDAP Address Book. The machine will return matching names.

5. Press the up/down arrows until the name you want displays and press OK.

6. The Enter Destination Addresses screen displays.

7. Enter a destination e-mail address.

8. When Another Address? displays, press the up/down arrows to select Yes or No and press OK.

9. Highlight the required File Format and press OK.

10. Enter an e-mail subject and press OK.

11. Place a document in the document handler and press the Start button.

12. Verify that the recipient receives the scanned document in their e-mail inbox.

Address Book

To set up an address book for e-mail, refer to the Address Book chapter of this User Guide.

Xerox® WorkCentre® 3215/3225

User Guide

E-mail Setup

Xerox® WorkCentre® 3215/3225 User Guide

Paper and Media

This chapter contains information about the different types of stock and stock sizes that can be used on your machine, available paper trays, and the types of stock and sizes supported by each tray.

This chapter includes:

• Loading Paper

• Setting Paper Size and Type

• Media Specifications

•Loading Documents

• Media Output Locations

Xerox® WorkCentre® 3215/3225

User Guide

Loading Paper

One paper tray and a manual feed slot are standard on your machine.

Various media sizes and types can be used in the trays. For more media specifications, refer to Media

Specifications.

Preparing Paper for Loading

Before loading paper into the paper trays, flex or fan the edges of the paper stack. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Note: To avoid unnecessary paper jams and misfeeds do

not remove paper from its packaging until required.

Loading Tray 1

The paper level indicator on the front of tray 1 shows the amount of paper currently left in the tray. When the tray is empty, the indicator is completely lowered as shown in the illustration:

Using the instructions provided below, load paper into the machine. Tray 1 holds up to 250 sheets of 20 lb (80 g/m²) paper, A4 and letter only. It holds fewer sheets of other media sizes. For more media specifications, refer to Media

Specifications.

1. Pull out tray 1 and load paper into the tray, print side

1 shows full, 2 shows empty.

down. Do not fill above the Maximum Fill line indicated by the symbol .

Xerox® WorkCentre® 3215/3225 User Guide

2. To accommodate longer paper, press the paper tray extender lever (1) and slide the lever to the desired position. Press and slide the paper length guide (2) until it lightly touches the end of the paper stack.

3. Position the width guide by pressing the lever and sliding it towards the stack of paper, until it gently touches the side of the stack.

4. Insert the paper tray into the machine.

5. After loading paper in the paper tray, set the paper size and type using the control panel. Press OK to confirm the settings or Back to change the settings.

6. When printing from your computer, ensure you select the Paper tab in the print driver to specify the correct paper size and type. Not confirming the paper details may result in printing delays. For information about setting the paper type and size on the control panel, refer to Setting Paper Size and Type.

Loading Paper

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Using the Manual Feed Slot

The manual feed slot is located on the front of your machine. It can be closed when not in use, making the product more compact. Use the manual feed slot to print transparencies, labels, envelopes, or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray.

When using the manual feed slot for special media it may be necessary to use the rear cover for the output. For further information, refer to Media Output Locations.

Acceptable print media is plain paper from 3.0 x 5.0 inches to 8.5 x 14 inches Legal (76 mm x 127 mm to 216 mm x 356 mm) and weighing between 16 lb and 58 lb (60 g/m² specifications, refer to Media Specifications.

and 220 g/m²). For more media

Xerox® WorkCentre® 3215/3225

User Guide

Loading Paper

Loading the Manual Feed Slot

1. Press to open the manual feed slot, located on the front of the machine.

Note: The manual feed slot holds 1 sheet of the following

media: 20 lb (80 g/m²) plain paper, transparency, label, envelope, or cardstock.

2. Load the print material between the width guides with the print side facing up.

Note: Hold a transparency by the edge and avoid

touching the print side.

3. Adjust the paper guide to the width of the print material.

Note: If the media prints with curl, wrinkles, a crease, or

black bold lines, open the rear cover and print again.

4. When printing from your computer, ensure you select the Paper tab button to specify the correct paper size and type. For the source, you must select Manual Feeder. Not confirming the paper details may result in printing delays. For information about setting the paper type and size on the control panel, refer to Setting Paper Size and Type.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Xerox® WorkCentre® 3215/3225 User Guide

Envelope Mode

1. Press to open the manual feed slot, located on the front of the machine.

2. Remove any curl on the envelope before loading it into the manual feed slot.

Note: For more information on media specifications,

refer to Media Specifications.

Loading Paper

3. Load the envelope short edge feed and with the flap facing down as shown in the illustration.

4. Adjust the paper guide to the width of the print material.

Note: If the media prints with curl, wrinkles, a crease, or

black bold lines, open the rear cover and print again.

5. When printing from your computer, ensure you press the Paper tab to specify the correct paper size and type. Fo r the source, you must select Manual Feed Slot. Not confirming the paper details may result in printing delays.

Note: For information about setting the paper type and size on the control panel, refer to Setting Paper Size and Type.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Xerox® WorkCentre® 3215/3225

User Guide

Setting Paper Size and Type

After loading paper in the paper tray, set the paper size and type using the control panel. These settings will apply to Copy and Fax modes. For computer printing, select the paper size and type in the application program you use on your computer.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Alternatively, to change the paper size and type on your computer, select Xerox Easy Printer Manager > (Switch to advanced mode) > Device Settings.

Setting the Paper Size

1. Press Machine Status on the control panel.

2. Press the up/down arrows to select System Setup and press OK.

3. Press the up/down arrows to select Paper Setup and press OK.

4. Press the up/down arrows to select Paper Size and press OK.

5. Press the up/down arrows to select the paper tray you want and press OK.

6. Press the up/down arrows to select the paper size you want.

7. Press OK to save the selection.

8. Press Back until you return to Ready mode.

If you want to use special sized paper, select a custom paper size in the printer driver.

Setting the Paper Type

1. Press Machine Status on the control panel.

2. Press the up/down arrows to select System Setup and press OK.

3. Press the up/down arrows to select Paper Setup and press OK.

4. Press the up/down arrows to select Paper Type and press OK.

5. Press the up/down arrows to select the paper tray you want and press OK.

6. Press the up/down arrows to select the paper type you want.

7. Press OK to save the selection.

8. Press Back until you return to Ready mode.

Setting the Paper Source

1. Press Machine Status on the control panel.

2. Press the up/down arrows to select System Setup and press OK.

3. Press the up/down arrows to select Paper Setup and press OK.

4. Press the up/down arrows to select Paper Source and press OK.

5. Press the up/down arrows to select Copy Tray or Print Tray and press OK.

6. Press the up/down arrows to select the paper tray you want.

Xerox® WorkCentre® 3215/3225 User Guide

Xerox 3225 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Getting Started

Machine Overview

Front View

Rear View

Product Configurations

Control Panel Overview

Powering On the Machine

Power Save

Powering Off the Machine

Using the Keypad

Menu Overview

Machine Status Menu

Network Menu

Software

Information Pages

Printing reports

Feature Defaults

Copy Defaults

E-mail Defaults

Fax Defaults

Configuration Report

Xerox® CentreWare® Internet Services

Accessing the Printer

More Information

Further Assistance

Xerox Support Center

Documentation

Installation and Setup

Overview

Installation Wizard

Administrator Access

Wireless Connectivity (WorkCentre 3215NI and 3225DNI)

Configure Ethernet Settings

Configuration Report

CentreWare® Internet Services

System Configuration

Administrator User Name and Password

CentreWare Internet Services Administrator Access

Change the Administrator Password

Configuring Wireless Connectivity Using CentreWare Internet Services (WorkCentre 3215NI and 3225DNI)

Setting the Ethernet Speed Using CentreWare Internet Services

Adjusting the Altitude

Setting the Toner Low Alert

Network Installation: TCP/IP

Configure Static IPv4 Addressing at the Machine

Configure Dynamic IPv4 Addressing at the Machine

Configure TCP/IP Settings Using CentreWare Internet Services

Network Installation: Unix

HP-UX Client (Version 10.x)

Solaris 9 and later

Network Installation: Linux CUPS

Linux LPR via PrintTool

Linux LPRng

Printer Drivers

Overview

Windows Drivers

Installing Windows Drivers

Wireless Setting Program

Uninstalling a Windows driver

Macintosh Drivers

Uninstalling a Macintosh Driver

Linux Drivers

Unix Drivers

Setting Up the Printer

Uninstalling the Printer Driver Package

Sharing Your Machine Locally

Windows

Macintosh

Windows Printing

LPR Printing

Internet Printing Protocol (IPP) Port

Raw TCP/IP Printing (Port 9100)

Configure the Windows Printer Driver

AirPrint

Google Cloud Print