TANDBERG T3 User Manual

TAND B ER G

Telepresence T3 RO O M I NS TA L L AT I O N G U I DE

TANDBERG T3 Telepresence provides a highly immersive total Telepresence solution
designed in great detail to create an experience where meeting participants from
around the globe have the sensation that they are sitting across the table engaging
in a face to face conversation.

The orchestration of the room environment is a critical element of creating the
“illusion of being there” that is at the heart of the Telepresence experience.
TANDBERG’s immersive room package creates a total Telepresence environment
with specialized lighting, acoustics, and furnishings delivering a warm and inviting
atmosphere with superior visual and audio quality.

This document is confidential and remains proprietary
to TANDBERG Telecom AS (“TANDBERG”).

Without TANDBERG’s prior written approval, this
document, either in whole or in part, may not be
reproduced in any form or by any means, disclosed
to others outside the Client’s organisation or used for
any purpose whatsoever other than for evaluatory
purposes by the Client.

All information, descriptions, examples and
calculations contained in this document are for
guidance purposes only and should not be treated as
definitive.

Although all reasonable care has been taken to ensure
that the information contained in the presentation is
accurate and not misleading, TANDBERG shall not be
liable for any loss resulting from reliance placed on the
information contained in this document.

The following pertains to the architectural specifications required for the
implementation of Immersive and non-Immersive Telepresence T3 rooms.

These specifications are to be used as a guide for the design and implementation
of a Telepresence T3 room. Failure to follow the guidelines below will produce a
less than optimal Telepresence experience.

It should be noted that for the majority of T3 installations with the proper room
dimensions, only certain room modifications need to be made. TANDBERG and its
partners will work closely with the customer to accommodate any special requests
or modifications.

We strongly recommend that you follow the sequence outlined in this document.

TANDBERG WORLD HEADQUARTERS
Philip Pedersens vei 20
1366 Lysaker, Norway
Tel: [phone]
Fax: [phone]
Video: [phone]
E-mail: [e-mail]

1212 Avenue of the Americas
24th Floor
New York, NY U.S.A. 10036
Tel: [phone]
Fax: [phone]
Video: [phone]
E-mail: [e-mail]

www.tandberg.com

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 / 22

CO N T E NT S

Room installation guide .......................................................................................... 1

Planning and initial steps ........................................................................................ 2

Wall lattice construction ......................................................................................... 5

The baseboard ...................................................................................................... 14

The blue Walls ...................................................................................................... 15

The LED lines .......................................................................................................18

Main lighting ......................................................................................................... 19

Light mounting details .......................................................................................... 20

TA N D B E RG

width

depth

height

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Included in the TANDBERG Immersive
Room Package:

•Glass wall accessories T3

•Glass walls T3

•LED lights T3

•Walnut wall panels T3

•Walnut wall panel corners T3

•Walnut wall panel profiles T3

•Main lighting T3

Not included in the TANDBERG
Immersive Room Package:

•Wall lattice construction materials

•Entrance door

•Rockwool or similar insulation material

Special tools required:

•Saw for gypsum with integrated dust

extration

Suggested Workflow

Preparing your room:

• Electricity 2 days

• HVAC 3 days

• Walls w / wooden structure 1 week

• Ceiling 1 day

TANDBERG Immersive Room:

• Glass panels 1 day

• Wood panels 2–3 days

• Carpet 1 day

• Lighting 2 days

PL A N N IN G A ND IN IT I AL S T EP S

We strongly recommend that you start your planning with a meeting. Make sure
you include all the people needed:

• Project manager and assistant(s)

• Carpenters, painters, electricians, mechanical engineer

• HVAC (heating, ventilation, air conditioning) specialists

• IT personnel

• Architect

It is of vital importance that all parties agree on who is going to do what and when,
before you start the installing the system.

CHECKLIST BEFORE TANDBERG INSTALLATION

ROOM SIZE

Room Dimensions

without second row

depth width depth width height

Minimum

Optimal /
Maximum

410 cm

1

⁄2”

14’ 5

466 cm

1

⁄2”

15’ 3

675 cm
22’ 2”

720 cm
23’ 7”

Room Dimensions

with second row

438 cm
14’ 41⁄2”

508 cm
16’ 8”

675 cm
22’ 2”

720 cm
23’ 7”

211 cm
6’11”

245 cm
8’

Right: Defining the terms depth, width

and height. Note that room dimensions
refer to an empty room before T3 specific
walls and ceiling have been mounted.

Tip! More on room size can be found in the

document TANDBERG Telepresence T3
Room Requirements.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

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DOOR OPENING AND PLACEMENT

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

PL A N N IN G A ND IN IT I AL S T EP S

The door is not a part of the TANDBERG Immersive Room package. The door
opening should fit a 100 cm door. The door should open outwards.

Light opening for door: 100 cm × 208 cm

1

⁄4” 391⁄2”

40
102 cm

102 cm

100 cm

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

82”

208 cm

Door should be painted black.
The door should be mounted
flush on the outside.

PA GE 3 / 22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

You may want to consult the document
Room Requirements for the requirements
on:

• Heating, ventilation and air-conditioning

• Electrical Outputs

• LAN Outputs

• Ceiling

The blue wall

PL A N N IN G A ND IN IT I AL S T EP S

WALL FINISH

• All 4 walls should be painted white.

• The finish should be flat and without holes, but need not be totally perfect.

• Make sure there are no cables visible behind the blue wall.

• No holes must be made higher up and no wall outlets must be mounted

higher up than 10 cm (4”) above the floor.

WHITE

WHITE

WHITE

WHITE

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TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Before the panels can be mounted, you
need to set up the wall lattice construction.
Note that the materials for this and
Rockwool (or similar) insulation material
must be sourced locally.

WAL L L AT T IC E C ON S T R U C T IO N

Note! These items are not included. Suitable material should be sourced locally.

Observe the following:

• The vertical studs must not go all the way up to the ceiling. They must stop

at the highest horizontal cross member.

• The light opening for the blue glass, centered on the two long walls, is

593.5 cm × 208.5 cm / 19’5

Note that these dimensions are critical dimensions needed for perfect fitting
of the glass panels!

• The upper cross members must not let light through, i.e. there must be no

gap between the white walls and the inner surface of the cross members
(where the walnut panels shall be attached).

Note that failure to do so will cause visible stripes of light on the white walls
above the glass panels.

21

⁄32” × 6’103⁄32”.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

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• The distance from the front of the wall panels/glass wall, to the inner wall

must be:

1

14 cm (5

8.5 cm (3

These distances are due to the need for sufficient space for the LED
lights behind the blue glass walls and for sufficient space for the acoustic
perforated panels on the side walls.

Build a lattice structure as shown above and on the following pages and put
Rockwool in the areas marked with red. This is where the acoustic perforated
panels are to be mounted.

⁄2”) in the front and rear

1

⁄4”) in the sides

PA GE 7 / 22

TA N D B E RG

Telepresence T3

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

Tip! Some rooms have floors that are not

977

38

1

2

"

625

24

5

8

"

2311

91"

945

37

1

4

"

300

11

3

4

"

300

11

3

4

"

1000

39

3

8

"

1026,5

40

3

8

"

Area for insulation boards

Distance of the first

lattice from corner lattice - 300 (11,8)

entirely level. This means that the height to

the ceiling may vary about the room.

When taking measurements of the room

always use the lowermost point of the floor

as your reference plane.

This may force you to cut the baseboard

somewhat in some places, but the result

will look far better than if the baseboard fails

"

3

4

300

11

3

1900

5

955

"

74

"

37

4

8

to go all the way down to the floor.

945

Area for insulation boards

625

"

5

8

24

"

1

4

37

RO O M I NS TA L L AT I O N G U I DE

WAL L L AT T IC E C ON S T R U CT IO N

TA N D B E RG

Telepresence T3

3

2025

"

79

4

Gap between the

vertical lattices

300 - approx. 600mm

PA GE 6 / 22

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

"

3

4

300

11

7

2360

"

92

8

3

300

"

3

8

40

1026,5

"

1

2

977

38

"

3

8

39

1000

Distance of the first

lattice from corner lattice - 300 (11,8)

"

4

11

TA N D B E RG

Telepresence T3

Area for insulation boards

"

3

4

300

11

945

1

"

4

37

2311

91"

625

"

5

8

24

PA GE 7 / 22

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

CA R PE T

Note! The carpet is supplied in a single roll and must be cut to measure. Roll width

is 2 m (6’6 3⁄4”). Roll out and cut the carpet as indicated below. Cut as many lengths
as required. Make sure glue is applied to the entire floor surface.

Roll out the carpet in this direction

2 m (6’6 3⁄4”)

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

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TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

8×

24×

4×

8×

These elements are located in the box
marked Walnut wall panels T3.

Th E W O O D EN PANE L S

Note! These items are included in the Immersive Room Package.

What to unpack: Unpack the three boxes marked

• Walnut wall panels T3

• Walnut wall panel corners T3

• Walnut wall panel Profiles T3

Box contents:

• The box marked Walnut wall panels T3 contains aluminum baseboards

(not shown), in addition to the items shown to the upper left.

• The box marked Walnut wall panels corners T3 contains corner base-

boards (not shown), in addition shown to the lower left.

• The box marked Walnut wall panels Profiles T3 contains border lists, in

addition to the following five kinds of profiles:

2×

16×

2×

16×

These elements are located in the box
marked Walnut wall panel corners T3.

Note! It is of utmost importance that you mount the corners first.

Do as follows:

1. Start at the bottom and build your way up.

2. Fasten the profile E vertically on the lattice next to the glass walls (it will be

the border between the wooden panels and the glass walls).

3. Continue by cutting the profile B in appropriate lengths (from the edge of

the corner profile to the radius).

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

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TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Th E W O O D EN PANE L S

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 0 /22

4. Insert and bend profile C in the slotted curve.

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Th E W O O D EN PANE L S

5. Place the wooden panel in correct level and perpendicular position.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 1 /22

TA N D B E RG

Back of Wood Panel upwards

Aluminum Profile

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Integrated dust extraction

Saw for Gypsum
with guide rail

Th E W O O D EN PANE L S

6. The profiles shall fit as shown to the left.

Should you need to adjust the length of any of the panels, it is important to
use the right tools.

Note! Be sure to cut the panels with the backside up, in order to minimize

the risk of damaging the front of the panels. Observe how dimensions are
presented (page 6 of this document)

7. The profile D is to be used at the top of the topmost panel. Fasten with

screws to the top lattice.

How the profiles should fit.

The top panel with profile D as seen from
the back

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

The top panel with profile D as seen from the back is shown to the left.

8. Insert black aluminum trim pieces vertically between adjacent panels.

These are not precut and must be cut to fit from aluminum stock.

Integrated dust extraction

Saw for Gypsum
with guide rail

PA GE 1 2 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Th E W O O D EN PANE L S

9. The red areas in the illustration represent the perforated acoustic panels.

The panels situated above the glass walls are to be mounted with the Profile
D, both at the top and bottom of the panel.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 3 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Th E B AS E B O A RD

• Mount the aluminum baseboards to the lowest profile B around the whole

room. The front of the baseboards shall be aligned with the front of the
panels.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 4 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Tip: Wear gloves at all times when handling

the glass plates.

Caution! The glass panels should be

handled by authorized personnel only.

Caution! Glass plates should always be

stored in upright position.

Caution! The weight of the entire glass

plate should never rest on just one corner.

The blue wall behind
the participants

The blue wall
behind the screens

There are two blue walls altogether, one
behind the participants and one behind the
screens.

Th E B LU E WA L LS

Note! These items are included in the Immersive Room Package.

What to unpack: Unpack the two boxes marked

• Glass wall Accessories T3

• Glass walls T3

Box contents:

• The box marked Glass wall Accessories T3 contains the following items:

8×

8×

16×

16×

16×

6×

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

• The box marked Glass walls T3 contains the following items:

5

8 glass panels, each consisting of 9 mm (

⁄16”) glass, with the dimensions of

1964 mm × 1480 mm and with a weight of 65 kg or 142 lbs. per panel.

The glass walls are to be mounted with aluminum profiles, fastened with brackets,
joint brackets and adjusting screws and nuts. Brackets are fastened with M5 screws.

Do as follows:

1. Mount the upper profiles to the lattice.

PA GE 1 5 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Tip: Wear gloves at all times when handling

the glass plates.

Caution! The glass panels should be

handled by authorized personnel only.

Caution! Glass plates should always be

stored in upright position.

Caution! The weight of the entire glass

plate should never rest on just one corner.

Note! It is paramount that the distance

between the profiles is 7–8 mm (¼”)more
than the glass panel length (height when
mounted). Otherwise you will not be able
to mount the panels.

Th E B LU E WA L LS

2. Adjust so that the glass profile is flush with the vertical black side profile

(the one closest to the panels). Mount the angle bracket onto the lower
glass profile (drill a hole for the M5 screw in the glass profile). This should
fix the distance between the wall and the glass profile.

3. Measure the distance between the upper and the lower profiles. Adjust the

distance between the profiles to 1972 mm by adjusting the feet.

4. Use screws to attach the angle brackets to the wall. The glass profiles

should now be fixed.

5. Repeat 2–4 and mount the joint brackets until all are mounted.

Tip! You may want to mount the LED

lights before you mount the glass panels.
Although strictly not needed to do so, you
may find it convenient. LED mounting is
described after this section.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 6 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Tip: Wear gloves at all times when handling

the glass plates.

Caution! The glass panels should be

handled by authorized personnel only.

Caution! Glass plates should always be

stored in upright position.

Caution! The weight of the entire glass

plate should never rest on just one corner.

Th E B LU E WA L LS

6. Carefully unpack the glass walls. Wipe the glass clean if needed. Wear

gloves at all times to avoid leaving marks on the panels. Glass plates must
be stored in an upright position.

IMPORTANT! The weight of the glass plate should never rest on just one
corner.

Note! The glass plates should be mounted with the matte side inwards (into

the room).

7. Use the enclosed tape and mount it along the top and bottom edges of

the glass panel. There may be tape visible along the bottom edge after the
mounting. Careful alignment of the tape along the bottom edge will mini­mize this. You may also use a sharp knife and carefully cut and remove the
excess tape after the panels have been mounted.

8. Mount two rubber bumpers on what will be the right edge (when mounted)

of the left glass panel. Take care to position these so that they will become
covered by the profiles holding the panel in position. The rubber bumpers
serve to prevent the glass panels from touching each other.

Placing the glass walls requires a minimum of two persons. Place the glass
walls in the profiles by lifting the glass so that the top of the glass touches
the surface of the top profile. Then slowly sink the glass into the groove of
the bottom profile.

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 7 /22

9. Repeat the rubber bumper mounting for the center panel. Put the second

glass in place as close to the first panel as possible.

TA N D B E RG

140
5

1
2

"

140
5

1
2

"

4600

181

1
8

"

85

3

3
8

"

85

3

3
8

"

111
4

3
8

"

1695
66

3
4

"

885

34

7
8

"

400

15

3
4

"

885

34

7
8

"

1885
74

1
4

"

2160

85"

570

22

1
2

"

760

29

7
8

"

829

32

5
8

"

87,5

3

3
8

"

Centerline

On Floor Cable Routing

- Transport cables from T3
Power / AV / Lan

Video Lan

Customers Lan

Doc Cam Outlet

Doc Cam Capture Area
Max. size 760 x 570
Min. size 50 x 45

On floor Cable Routing

- Transport cables from T3

Doc Cam location in
suspended ceiling

4

A A A B C

A A B C

5

140
5

1
2

"

140

5

1
2

"

4600

181

1
8

"

85

3

3
8

"

85

3

3
8

"

111

4

3
8

"

1695
66

3
4

"

885

34

7
8

"

400

15

3
4

"

885

34

7
8

"

1885
74

1
4

"

2160

85"

570

22

1
2

"

760

29

7
8

"

829
32

5
8

"

87,5

3

3
8

"

Centerline

On Floor Cable Routing

- Transport cables from T3
Power / AV / Lan

Video Lan

Customers Lan

Doc Cam Outlet

Doc Cam Capture Area
Max. size 760 x 570
Min. size 50 x 45

On floor Cable Routing

- Transport cables from T3

Doc Cam location in
suspended ceiling

8

A A A A A A B C

A A A A A A B C

8

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

Th E L ED L I NE S

Note! These items are included in the Immersive Room Package.

Note! Lamps must be installed by qualified personnel only. Local regulations and

requirements may apply.

What to unpack: Unpack the box marked

• LED lights T3.

Box contents:

• This box contains the 10 × Phillips BCS722 LED light modules.

US version:
10 × eW Grace Powercore
2 × Leader Cable
8 × Jumper Cable

Kindly observe the following:

• Installation of Phillips LED lighting can begin as soon as the installation of

the blue backlighting walls is complete.

• Each blue wall contains 5 LED lights placed end to end on the floor

• 5 LED lights should be connected in series behind each blue wall.

• LED light coupling: 2 double and 1 single.

LED mounted on bracket

Hardwire outlet for LED light

Power / Lan Outlet

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

Place Center LED light on top of brackets
for glass fixture. This applies to the blue wall
behind the system only.

Leader Cable

Leader Cable

Leader Cable

LED organisation USA (Jumper cables and leader cable supplied by Tandberg

LED organisation Europe (Junction box and extra cables supplied by local electrician)

4 x jumper Cable

3 x junction box

LED 5LED 4LED 3LED 2LED 1

LED 5LED 4LED 3LED 2LED 1

PA GE 1 8 /22

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

MA I N LI G h T IN G

Note! These items are included in the Immersive Room Package.

What to unpack: Unpack the box marked

• Main Lighting T3

Box contents:

• The box contains 6 Fluorescent lightbulbs

US: 21W 830
EU: 39W 830
11 35W Halogen lightbulbs.

The rear ceiling lighting consists of seven 640 mm spot light armatures mechanically
fastened together and parallel wired together. (Rear edge 5 cm / 2” inner rear wall and
228 cm / 7’ 5

The front ceiling lighting consists of four 450 mm spot light armatures plus three fluorescent
light armatures mechanically fastened together and parallel wired together. (Rear edge
200 cm / 6’6

Ceiling attachment by means of hang wires provided with lighting. Anchor method in
ceiling will depend on ceiling structure and composition.

3

⁄4” from the floor. )

7

⁄10” from inner rear wall and bottom edge 228 cm / 7’ 5 3⁄4” from the floor).

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 1 9 /22

Press in the chrome colored end plates to cap off each

row of lights.

LI G h T M O U N TI N G DE TA I LS

RO O M I NS TA L L AT I O N G U I DE

TA N D B E RG

Telepresence T3

Thread hang wires through push fasteners. Trim off excess wire to approximately 8cm / 3”

Unscrew the light bezel. Insert light bulb. Reinstall light bezel.

Use the provided 4mm bolts ad plastic nuts to fasten

the seven lights together in one continuous row.

PA GE 2 0 /22

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

Remove the five wire factory installed lead from the

fluorescent light armature. (This is only used with

dimming) Use a 20cm piece of the three wire lead to

couple the adjacent spot/fluorescentlights together.

There should be many extra meters of the three wire

leads from the spotlights after they are clipped to the

correct length.

Use the chrome plates to cap off the ends of the far

right and far left spotlight boxes in the two rows of

lights.

LI G h T M O U N TI N G DE TA I LS

RO O M I NS TA L L AT I O N G U I DE

TA N D B E RG

Telepresence T3

Remove screw, plastic retainer and alloy protective

guard for wiring access.

Remove screw, plastic retainer and alloy protective

guard for wiring access.

The four spotlights and the three fluorescent lights are

physically fastened together with two M4x40 screws

and knurled plastic nuts.

Blue=N

Green=GND

Brown=L

PA GE 2 1 /22

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

TA N D B E RG

RO O M I NS TA L L AT I O N G U I DE

Telepresence T3

200 cm = 6’63⁄4”

MA I N LI G h T IN G

5 cm = 2”

Front ceiling lighting

Room

Centerline

Rear ceiling lighting

45 cm = 17

64 cm = 23

11

⁄

16

”

3

⁄

16

”

Rear
blue wall

20°

90 cm = 35

7

⁄

16

”

Adjusting the angles

10°

Above

the table

119077.01 TELEPRESENCE T3 ROOM INSTALLATION GUIDE 12.08

PA GE 2 2 /22