TANDBERG T1 User Manual

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

User Guide

TANDBERG T1

www.tandberg.com

1

What’s in this guide?

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

What’s in this user guide?

Getting started

Waking up the system ........................................................4

The TRC5 remote control ................................................... 5

Navigating in the menus ..................................................... 7

If there is no menu shown... .............................................7

Entering text in text fields ................................................... 8

What happens when you press a number key? ............... 8

Using the number keys in text fields ................................ 8

Special characters ..........................................................8

Screen layout ..................................................................... 9

Adding wallpaper to your screen ..................................... 9

Making calls

Making calls by dialing the number .................................. 11

When someone is calling.................................................. 11

Terminating an ongoing call .............................................. 11

Making calls using phone book ........................................ 12

Method 1: ..................................................................... 12

Method 2: ..................................................................... 12

Making calls using the recent calls list .............................. 13

The icons used ............................................................. 13

Phone book usage

Quick search by letters .................................................. 16

Adding new contacts to the phone book .......................... 17

Adding an entry from recent calls or the phone book .... 17

Adding an entry manually to My contacts ...................... 17

Editing existing entries in the phone book ........................ 18

In-call features

Best view—Face recognition ............................................ 20

Using Best view ............................................................ 20

Where to find it ..............................................................20

Running a presentation .................................................... 21

Video conferencing

About video conferencing ................................................ 23

Who becomes the host? ............................................... 23

Calling more than one ...................................................... 24

Basic phone book features .............................................. 15

Opening the phone book .............................................. 15

Navigating in the phone book ........................................ 15

Calling an entry in the phone book ................................ 15

Searching in the phone book ........................................... 16

Entering text in the search field...................................... 16

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

Chapter 1

Getting started

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

Waking up the system

After wake-up, the screen will typically look like this:
To make a call you need to wake up the system from standby.
However, if someone calls you, the system will wake up by itself.

• To wake up the system just pick up the remote control or press any

key. You may have to point the remote control towards the system
to make it discover you.

• The system will now show the welcome screen, which contains

the main menu and it will display the main camera image in the
background.

• The IP number (whenever applicable) and the system name are

displayed in the upper left corner.

• The IP number is the dial-in number of your system.

• The screen will also indicate if there are any calls you have missed.

The IP number of your system is
the dial-in number of your system.

[e-mail]

Date and time of
day.

Softkeys (described on the following pages).

Should the system fail to respond to the remote control or to incoming
calls, make sure that:

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

• The system is connected to line voltage

• The remote control has working batteries

• The internal cables, such as the monitor cable and/or the camera

cables are properly connected, cf. the installation sheet.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

The TRC5 remote control

The functio n keys in the upper part of the
remote control reflects the softkeys on screen...

... and the middle part of the remote control is
used to handle the video part of the call

... while the lower part of the remote control
resembles very much the keypad of a cell phone.

FUNCTION KEYS:

Each key reflects a
soft key on screen
and represents
shortcuts and
advanced
functions.

MICROPHONE:
Press the

to toggle the
microphones
on/off.

VOLUME: Press
the + or – on the

key to adjust

the volume.

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

key

PRESENTATION:

Press the

to show/hide a

presentation.

ZOOM: Press

the + or – on the
key to zoom the

camera in and out.

key

ARROW UP/DOWN: Use the and arrow keys to navigate in the
menu and to move the camera (pan, tilt) when the menu on screen is not
displayed.

ARROW LEFT:
Press the
key to go one step
back in the menu or
to move to the left in
a text field.

OK/SELECT: Press the

5

arrow

key to confirm your choice or selection.

ARROW RIGHT:

Press the arrow

key to expand

the selected

menu item or to

move to the right

in a text field.

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

PHONE BOOK: Press

the

key to display

the phone book.

CALL: Press the

key to display

the Recent calls
menu. Select one
or more contacts
and press the
key to initiate the
call.

HOME: Press

key to go

the
back to the Home
menu.

LAYOUT: Press the

key to display the

Layout menu, then

select a view in the

menu.

END CALL / STANDBY:

Press the

key

to end a call

or—when idle—to go

into standby mode.

Alphanumeric keypad: Use the keypad in the same way
as you would use a cell phone.

0-9, a-z, period (.), @,
space, *: Press a key

repeatedly to toggle
between the options
displayed on each key.

abc/123 #: Press the #
key to toggle between
lower case characters
and numbers.

CLEAR: Press the
remove characters in a text
field.

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key to

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

Navigating in the menus

Your TANDBERG T1 is operated by means of the remote control. All you
need to know to get started are a few basic navigation principles.

• Press the

• The

used to navigate in the menus.

• When the system shows the

hide the menu. To bring it back, press the home key ( ) again.

• In an input field pressing

of the cursor position.

The element
currently selected
is indicated by an
orange rectangle.
Use the vertical

aRRow keys to

navigate up and
down in a menu.

home key ( ) to show the home menu.

aRRow keys in the center of the upper part of the remote control are

home menu only, pressing hom e key ( ) will

cancel will delete characters/numbers to the left

Press the key to produce the home

menu on the screen.

The little

triangle

indicates that

a submenu is

available.

Example showing a submenu produced by pressing the right

The little triangle

indicates that

there are further

submenus available.

Use the right

key or to show this

Use the left aR Row key to
collapse the menu expansion,
i.e. to go back one level.

Use the home key ( ) to exit all

menus and return to showing

the home menu only.

aRRow key.

aRRow

submenu.

If there is no menu shown...

Wake up the system by lifting the remote control and press the key to
produce the home menu.

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Context sensitive
softkeys corresponding
to the function keys of the
remote control.

Softkeys not used in a

given context are shown

ghosted.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

Entering text in text fields

Some menu fields expect text information to be entered. Apart from the
need to enter the number or identity of the person you want to call, you will
also—among other things—need this ability to search and maintain your list
of contacts in the phone book.

What happens when you press a number key?

• Pressing a number key outside calls will cause the call menu to be shown.

• When the cursor is positioned inside an entry field expecting text entries,

the system automatically switches to text mode (ABC). Entering letters is
similar to as on a cell phone—see right.

• When the cursor is positioned inside an entry field requiring number

entries, the system automatically switches to number mode (123) allowing
numbers to be dialed with the number keys as usual.

Using the number keys in text fields

Whenever text entries are expected by the system, a small abc or
ABC appears in the right lower corner of the entry field. For entry fields

expecting numbers, 123 will appear instead. In text mode, entries from the
number keys are automatically interpreted as text entries in the same way
as on a cell phone.

Guidelines:

• Press the key that corresponds to the required letter as many times as

needed to produce that letter

• Switch between lower case (abc) and upper case (ABC) letters with the

# a/A key

• Switch between text mode (abc) and number mode (123) by keeping

the # abc/123 key depressed for more than a second

• To insert space, press the 0 _ key

• To insert the @ sign, press the 1-key twice, while the keypad is in text

mode

• To insert the . sign, press the

number mode

• To write digits and numbers in a text input field, repeatedly press the

corresponding key until the digit appears.

.-key once, while the keypad is in

*

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Special characters

Special characters

Sometimes you will need to make use of
special characters, e.g. when entering names
in My contacts.

Whenever it is likely that special characters
are needed, a softkey (see the left Fig.) giving
you access to the special characters menu
will be displayed.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Getting started

Screen layout

The layout of the screen can be changed as shown to the right.

• To produce display options screen, press the

• Use the

the alternative you want to use

• Note that you may, or may not, include selfview (i.e. the outgoing video

signal from your own system)

• You set whether to include selfview or not by means of the left-most

softkey.

aRRow keys to move between the alternatives and use to select

Adding wallpaper to your screen

In the home menu, navigate
down to Settings and
press the key.

layout ( ) key

In the setti ngs

submenu

navigate down

to Wallpaper.

Press again.

Layout control outside a call is limited to the choice between showing
selfview and showing a wallpaper...

Layout control used during a call gives you more possibilities...

Select between the
options available
and press the
to leave the menu
putting your choice
into effect.

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key

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Making calls

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Chapter 2

Making calls

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Making calls

Making calls by dialing the number

Observe that the term “number” has a wide definition here; you may use
the procedure outlined on this page to call people by their alphanumeric
address as well, for example:

“[e-mail]”

Press the
menu, if needed. Position the cursor
at Call and press to produce the
submenu.

key to produce the call

When someone is calling

Respond to an incoming call by pressing the key on the remote control to
accept it, or press the key to reject it.

Press the

key on
the remote
control to
answer an
incoming call

Press the

key on

the remote

control to

reject an

incoming call

Terminating an ongoing call

Terminating an ongoing call is similar to terminating calls on a cell phone—
just press the key on the remote control.

Key in the “number” to call. If needed, switch to alphanumeric
setting by means of the abc/123/ABC softkey.

Press the softkey Special characters to access non-standard
characters, if needed. See
more on this.

Press

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

to start calling.

Special characters on page 8 for

Press the

key on the remote

control to terminate

an ongoing call

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Making calls

Making calls using phone book

Making use of the phone book is time saving and prevents you from
inadvertently calling the wrong number.

The entries, often referred to as contacts, are sorted alphabetically.

Method 1:

Press the

Phone
book

key…

… to show the phone book.

Method 2:

Press the
if needed. Position the cursor at Call and
press to produce the submenu…

...then navigate down
to Phone book
and press to display
the phone book.

key to produce the call menu,

If you know your way, navigate down to the folder required and
press
keys to locate whom to call and press to place the call.

Alternatively, you may search for an entry in the phone book.
This is described in the section Phone book usage.

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to produce the contents of that folder. Use the aRRow

12

If you know your way, navigate down
to the folder required and press
produce the contents of that folder.
Use the aRRow keys to locate whom
to call and press to place the call.

Alternatively, you may search for
an entry in the phone book. This is
described in the section Phone book

usage.

to

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Making calls

Making calls using the recent calls list

If you have called somebody, or somebody has called you, this will be listed
in the list of recent calls.

To gain access to the
control.

You may also copy entries in the recent calls list to your phone book—see
Using the phone book for details.

Recent calls list, just press the key on the remote

The icons used

The icon is used to denote calls made by you.

The icon

The icon

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

is used to denote calls received.

is used to denote missed calls.

Select what type of recent calls to show; All recent calls, just the

missed calls, just the placed calls or just the received calls, by means

of the softkeys.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Using the phone book

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Chapter 3

Phone book usage

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Using the phone book

Basic phone book features

Your TANDBERG T1 contains a phone book functionality, which is very
similar to what you find in a mobile phone.

It contains a section in which you can add your own list of contacts, and
most corporate solutions will also include a corporate phone list.

This latter list is normally installed and maintained from remote by your
system administrator through a management system like the TANDBERG
Management Suite (TMS), which is available separately.

You cannot edit the corporate list yourself, but you may add entries to My

Contacts. These may be edited ad libitum.

Navigating in the phone book

• Basic navigation in the phone book is done in the usual way.

• When positioned at a line with a small folder icon in front, press the right

aRRow key to produce the contents of this folder. Repeat, if needed, if there

are more levels.

• Whenever you are at a lower level, use the left

back.

aRRow key to move one level

Opening the phone book:

Press the phone book key…

This will cause the

phone book menu to open…

Calling an entry in the phone book

Once an entry is located, just press the key to place the call.

Need to search for an entry in the phone book? See Searching in the

phone book on the next page.

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

The phone book typically contains your own My contacts and a
corporate phone book.

In My contacts you may enter your own contacts.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Using the phone book

Searching in the phone book

While the My contacts may contain up to 200 entries, the entire phone
book (which may include server based corporate directories) can be
virtually unlimited in size. Consequently, using the arrow keys as the only
navigation device can easily become a cumbersome task. What to do?

Enter Quick Search by Letters. Whenever you are inside the phone book
navigating in the list of entries, the numerical keypad automatically switches
from 123 mode to ABC mode. To locate a specific entry, just type in the first
letter as with a cell phone. The system will then display all matches. Add
more letters to refine your search. The search will be done within the folder
your cursor at present is located and inside any subfolders within this folder.

Entering text in the search field

Example: How do I write Alice 123 in the Search input field in the phone

book?

Do as follows:

1. Press the 2-key once to get an A

2. Press the #-key once to switch between upper and lower case letters

3. Press the 5-key three times to get an l

4. Press the 4-key three times to get an

5. Press the 2-key three times to get a c

6. Press the 3-key twice to get an e

7. Press the 0-key once to get space

8. Press the 1-key three times to get a 1

9. Press the 2-key four times to get a 2

10. Press the 3-key four times to get a 3.

i

Quick search by letters

To search for an entry in the phone book, navigate to where you assume
the entry resides. Any search will be done within the folder your cursor at
present is located and inside any subfolders within this folder.

If in doubt, remain at the top level (called root in computer terminology)
and do your search from there.

Just type the letter (or switch to
digits) and the Search field will be activated immediately. The phone book
will then look something like this:

The search will begin immediately. Add more letters to narrow and refine
your search.

Example: Keying in da, will return entries like Dave Olson and David
Jones, but also John Dahl and Vittorio Dalmazzino. There is no case
sensitivity here.

How to open the phone book is described Basic phone book

features, which can be found on the previous page.

123 mode by pressing the # key to key in

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Using the phone book

Adding new contacts to the phone book

New contacts can be added to My contacts only. Other entries must be
entered by you system administrator.

Adding an entry from recent calls or the phone book

While you are inside the phone book or the list of recent calls, navigate to
the entry you would like to copy to My contacts and press the key or the

Right aRRow key to show the optio ns menu:

Adding an entry manually to My contacts:

Open the phone book by pressing the key on the remote control.

Navigate to My contacts:

Press the key to show the contents of My contacts. A softkey named
New contact will now appear along the bottom line of the display:

Press the corresponding functio n key on the remote
control to enter the Edit dialog box.

Navigate down to Copy to my contacts and press the

edit dialog box. This is similar to when entering a new contact manually

(see right for details), but in this case the name and “number” of the
copied contact has been filled in already by the system. If you want to edit
the information entered you may do so. Remember to save before leaving
the menu.

How to open the phone book is described Basic phone book

features, which can be found two pages back.

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

key to open the

17

Enter name and “number” of the new contact. After you have entered this
information, the Save field will no longer appear ghosted and you may
navigate down to this field and press the key to save your new entry.

Alternatively, navigate down to Cancel and press the
dialog box without saving the new entry.

key to exit the

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Using the phone book

Editing existing entries in the phone book

You may edit and delete entries in My contacts any time. Since updates
in the corporate phone book(s) made by your system administrator will not
affect My contacts, you may have to use this feature from time to time
when corporate phone book changes are made.

Editing entries in the phone book

Open the phone book. Since only entries in My contacts may be subject
to editing, navigate to My contacts and press the key to open it.

Navigate to the entry to edit and press the
that now appears, navigate to Edit and press the key to open for editing
of the entry.

You will now see a dialog box similar to this:

in which the name and “number” of the entry selected for editing has
already been inserted.

Edit as required and navigate down to Save and press the
changes into effect.

key again. In the submenu

key to put the

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencingVideo conferencing

In-call features

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

Chapter 4

In-call features

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencingVideo conferencing

In-call features

BestView—Face recognition

The TANDBERG T1 is capable of doing face recognition.

The face recognition system aims to search for faces in order to optimize
the picture frame, and is therefore called BestView. Once a face or group of
faces has been detected camera zoom and camera angle will be changed
accordingly to obtain an optimal representation on the screen.

Kindly observe the following:

• The Best view feature is still a preview feature.

• The Best view optimization process may take up to 5 seconds.

• The detection of faces works better when people look towards the camera.

• The area from the eyebrows down to just below the lips should be

uncovered.

• Beard is normally not a problem.

Using Best view

1. Press the key on the remote control to display the Layout menu.

Select Selfview to be shown as required

2. Press the

select Camera control

key on the remote control to display the Home menu and

Where to find it:

The Best view feature
is found in the Camera
control menu

Best v iew (b eta) Exi t

Use this
softkey to exit

Best view

3. In the Camera control menu, locate the Best view button at the bottom of

the screen

4. Press the corresponding Function key on the remote control to start the

Best view optimization process. Look towards the camera for about five
seconds

5. The system will now look for faces and adjust the zoom and camera angle

to obtain a best fit.

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencingVideo conferencing

In-call features

Running a presentation

The presentation functionality in the system enables you to show other
available video sources in addition to your main camera.

This is perfect for meetings where you would like to share a PowerPoint
presentation, for example.

After you have connected your presentation source you may have to
configure your source to make it supply a signal to your video system.

The ability to do such presentations requires the optional Natural Presenter
Package. If in doubt consult your administrator.

Do as follows:

Connect your
presentation
source(s) to the
I/O panel on the
codec, located in
the base module

Press the

Presentation
mode key on the

remote control

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

To specify which source to serve for the presentation select it as shown
here. Note that the name of each source can be changed, consult your
administrator for details on this.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Video conferencing

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Chapter 5

Video conferencing

22

What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Video conferencing

About video conferencing

A video call involving more than two participants is called a video conference
or a MultiSite call. You will then make use of the optional built-in MultiSite
(MS) functionality of your TANDBERG T1.

Observe that the infrastructure of your video network may contain external
Multi Conference Units (MCU). These are devices dedicated to handle
several simultaneous video conferences, each with many participants.

Consult your system administrator for information on how to utilize external
MCUs, if applicable.

Who becomes the host?

The host of a video conference is the endpoint to which all the others are
connected. In other words, the one who initiated the conference.

If two systems both supporting MultiSite have established their own video
conference independent of the other and one of these two call the other,
cascading will take place. This means that you may have more participants
in total than a single system supports. In this case, the host will be the one
calling the other.

The host has the right to terminate the connection to any of the participants.
The participants cannot control any of the others, but may disconnect
themselves from the meeting at all times.

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

If you are the one

who initiated

the video conference,

you are considered to be

the host by the system.

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What’s in this guide? Getting started Making calls Using the phone book In-call features Video conferencing

Video conferencing

Calling more than one

Any point-to–point video call (i.e. a call involving two parties only) may be
expanded to include additional participants. The call is then becoming a
video conference.

Any ongoing video call can be expanded into a video conference by adding
more participants at any moment.

Alternatively, you may set up a list of whom to call before you actually call
them and then call them all in one go.

Example:

The below screenshot shows two entries made before any calls are
placed. For units equipped with multisite capabilities, up to 3 participants
can be called simultaneously if no external MCUs are used.

After you have entered the participants, press the the
calls.

Any of these may, of course, be fetched from the phone book in the usual
manner.

key to place the

D14224.03 US ER GUID E TANDBERG T 1—NOVEMBER 2 008

24

U.S. HEADQUARTERS

TANDBERG

1212 Avenue of the Americas

24th Floor

New York, NY 10036

Telephone: [phone]

Fax: [phone]

Video: [phone]

E-mail: [e-mail]

Copyright © TANDBERG 2008. All rights reserved.

INTELLECTUAL PROPERTY RIGHTS

The TANDBERG T1 video endpoint covered by this User Guide is protected
under copyright, patent, and other intellectual property rights of various
jurisdictions. Any applicable software licenses and any limited warranty are
located in the License Information section of the corresponding version of

the TANDBERG Administrator Guide for this product.

EUROPEAN HEADQUARTERS

TANDBERG

Philip Pedersens vei 20

1366 Lysaker

Norway

Telephone: [phone]

Fax: [phone]

Video: [phone]

E-mail: [e-mail]