Sony HVO-4000MT, HVO-3300MT Instructions For Use Manual

4-578-373-11 (1)

2015-11

4K3D Video Recorder

Instructions for Use

Before operating the unit, please read this manual thoroughly and retain it for future reference.

HVO-4000MT

Owner’s Record

The model and serial numbers are located at the rear. Record these numbers in the space provided below. Refer to these numbers whenever you call upon your Sony dealer regarding this product.

Model No. Serial No.

Indications for Use/Intended Use

The Sony HVO-4000MT 4K, 3D and 2D Video Recorder is intended to record 4K video and still images from endoscopic/laparoscopic camera systems, surgical microscope and other compatible medical imaging systems. This medical grade recorder can save video and still images to an internal hard disk drive, a portable USB drive, optical disk or to a compatible network server. The recorded images can be used for the patient record, training or education. The recorder is suitable for use in hospital operating rooms, medical imaging centers, surgical centers, clinics, doctor’s offices and similar healthcare environments.

WARNING

If you don’t use the remote for an extended period of time, remove the batteries to avoid possible damage from battery leakage and corrosion.

Caution

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This HVO-4000MT is classified as a CLASS 1 LASER PRODUCT. (IEC 60825-1: 2007)

Caution

The use of optical instruments with this product will increase eye hazard.

WARNING

To reduce the risk of fire or electric shock, do not expose this apparatus to rain or moisture.

To avoid electrical shock, do not open the cabinet. Refer servicing to qualified personnel only.

No modification of this equipment is allowed.

WARNING

To avoid the risk of electric shock, this equipment must only be connected to a supply mains with protective earth.

WARNING

To disconnect the main power, unplug the power plug. When installing the unit, incorporate a readily accessible disconnect device in the fixed wiring, or connect the power plug to an easily accessible socket-outlet near the unit. Do not position the ME equipment where it is difficult to unplug the power plug. If a fault should occur during operation of the unit, operate the disconnect device to switch the power supply off, or unplug the power plug.

CAUTION

The apparatus shall not be exposed to dripping or splashing. No objects filled with liquids, such as vases, shall be placed on the apparatus.

Symbols on the products

Consult the Instructions for Use

Follow the directions in the Instructions for Use for parts of the unit on which this mark appears.

This symbol indicates the manufacturer, and appears next to the manufacturer’s name and address.

This symbol indicates the European Community representative, and appears next to the European Community representative’s name and address.

This symbol indicates the equipotential terminal which brings the various parts of a system to the same potential.

CAUTION

Danger of explosion if battery is incorrectly replaced. Replace only with the same or equivalent type recommended by the manufacturer. When you dispose of the battery, you must obey the law in the relative area or country.

For the customers in the U.S.A.

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. You are cautioned that any changes or modifications not expressly approved in this manual could void your authority to operate this equipment. All interface cables used to connect peripherals must be shielded in order to comply with the limits for a digital device pursuant to Subpart B of part 15 of FCC Rules.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

4 For this particular equipment, all accessory equipment

connected as noted above, must be connected to mains via an additional isolation transformer conforming with the construction requirements of IEC60601-1 and providing at least Basic Insulation.

5 This equipment generates, uses, and can radiate radio

frequency energy. If it is not installed and used in accordance with the instruction manual, it may cause interference to other equipment. If this unit causes interference (which can be determined by unplugging the power cord from the unit), try these measures: Relocate the unit with respect to the susceptible equipment. Plug this unit and the susceptible equipment into different branch circuit.

Consult your dealer. (According to standard IEC60601-12 and CISPR11, Class B, Group 1)

Caution

Federal law (United States of America) restricts this device to sale by or on the order of a licensed healthcare practitioner.

For the customers in Canada

CAN ICES-3 (A)/NMB-3(A)

This unit has been certified according to Standard CAN/ CSA-C22.2 No.60601-1.

Important safeguards/notices for use in the medical environments

1 All the equipments connected to this unit shall be

certified according to Standard IEC60601-1, IEC60950-1, IEC60065 or other IEC/ISO Standards applicable to the equipments.

2 Furthermore all configurations shall comply with the

system standard IEC60601-1. Everybody who connects additional equipment to the signal input part or signal output part configures a medical system, and is therefore, responsible that the system complies with the requirements of the system standard IEC60601-1. If in doubt, consult the qualified service personnel.

3 The leakage current could increase when connected to

other equipment.

Important EMC notices for use in the medical environments

• The HVO-4000MT needs special precautions regarding EMC and needs to be installed and put into service according to the EMC information provided in the instructions for use.

• The portable and mobile RF communications equipment such as cellular phones can affect the HVO-4000MT.

Warning

The use of accessories and cables other than those specified, with the exception of replacement parts sold by Sony Corporation, may result in increased emissions or decreased immunity of the HVO-4000MT.

Guidance and manufacturer’s declaration-electromagnetic emissions

The HVO-4000MT is intended for use in the electromagnetic environment specified below. The customer or the user of the HVO-4000MT should assure that it is used in such an environment.

Emission test Compliance Electromagnetic environment-guidance

RF emissions

CISPR 11

RF emissions

CISPR 11

Harmonic emissions

Group 1

Class B

Class A

The HVO-4000MT uses RF energy only for its internal function. Therefore, its RF emissions are very low and are not likely to cause any interference in nearby electronic equipment.

The HVO-4000MT is suitable for use in all establishments, including domestic establishments and those directly connected to the public lowvoltage power supply network that supplies buildings used for domestic purposes.

IEC 61000-3-2

Voltage fluctuations/flicker emissions

IEC 61000-3-3

Warning

If the HVO-4000MT should be used adjacent to or stacked with other equipment, it should be observed to verify normal operation in the configuration in which it will be used.

Complies

Guidance and manufacturer’s declaration - electromagnetic immunity

The HVO-4000MT is intended for use in the electromagnetic environment specified below. The customer or the user of the HVO-4000MT should assure that it is used in such as environment.

Immunity test

Electrostatic discharge (ESD)

IEC 60601

test level

±6 kV contact

Compliance

level

±6 kV contact

Electromagnetic environment-guidance

Floors should be wood, concrete or ceramic tile. If floors are covered with synthetic material, the relative humidity should be at least 30%.

IEC 61000-4-2

Electrical fast transient/burst

±8 kV air

±2 kV for power supply lines

±8 kV air

±2 kV for power supply lines

Mains power quality should be that of a typical commercial or hospital environment.

IEC 61000-4-4

Surge

IEC 61000-4-5

Voltage dips, short interruptions and voltage variations on power supply input lines

IEC 61000-4-11

Power frequency (50/60 Hz) magnetic field

±1 kV for input/ output lines

±1 kV line(s) to line(s)

±2 kV line(s) to earth

< 5% U

(> 95% dip in

)

for 0.5 cycle

40% U

(60% dip in U for 5 cycles

70% U

(30% dip in U for 25 cycles

< 5% U

(> 95% dip in

)

for 5 sec

±1 kV for input/ output lines

±1 kV differential mode

±2 kV common mode

< 5% U (> 95% dip in

)

for 0.5 cycle

40% U

)

(60% dip in UT)

for 5 cycles

70% U

)

(30% dip in UT)

for 25 cycles

< 5% U (> 95% dip in

)

for 5 sec

Mains power quality should be that of a typical commercial or hospital environment.

Mains power quality should be that of a typical commercial or hospital environment. If the user of the HVO-4000MT requires continued operation during power mains interruptions, it is recommended that the HVO-4000MT be powered from an uninterruptible

power supply or a battery.

3 A/m 3 A/m Power frequency magnetic fields should be at levels

characteristic of a typical location in a typical commercial or hospital environment.

IEC 61000-4-8

NOTE: U

is the a.c. mains voltage prior to application of the test level.

Guidance and manufacturer’s declaration - electromagnetic immunity

The HVO-4000MT is intended for use in the electromagnetic environment specified below. The customer or the user of the HVO-4000MT should assure that it is used in such as environment.

Immunity test

IEC 60601

test level

Compliance

level

Electromagnetic environment-guidance

Portable and mobile RF communications equipment should be used no closer to any part of the HVO4000MT, including cables, than the recommended separation distance calculated from the equation appliance to the frequency of the transmitter.

Recommended separation distance

Conducted RF

IEC 61000-4-6

Radiated RF

IEC 61000-4-3

3 Vrms

150 kHz to 80 MHz

3 V/m

80 MHz to

2.5 GHz

3 Vrms

3 V/m

d = 1.2 √P

d = 1.2 √P 80 MHz to 800 MHz

d = 2.3 √P 800 MHz to 2.5 GHz

Where P is the maximum output power rating of the transmitter in watts (W) according to the transmitter manufacturer and d is the recommended separation distance in meters (m).

Field strengths from fixed RF transmitters, as determined by an electromagnetic site survey,

should be less than the compliance level in each frequency range.

Interference may occur in the vicinity of equipment marked with following symbol:

NOTE 1: At 80 MHz and 800 MHz, the higher frequency range applies.

NOTE 2: These guidelines may not apply in all situations. Electromagnetic propagation is affected by

absorption and reflection from structures, objects and people.

a Field strengths from fixed transmitters, such as base stations for radio (cellular/cordless) telephones and

land mobile radios, amateur radio, AM and FM radio broadcast and TV broadcast cannot be predicted theoretically with accuracy. To assess the electromagnetic environment due to fixed RF transmitters, an electromagnetic site survey should be considered. If the measured field strength in the location in which the HVO-4000MT is used exceeds the applicable RF compliance level above, the HVO-4000MT should be observed to verify normal operation. If abnormal performance is observed, additional measures may be necessary, such as reorienting or relocating the HVO-4000MT.

b Over the frequency range 150 kHz to 80 MHz, field strengths should be less than 3 V/m.

Recommended separation distances between portable and mobile RF communications equipment and

the HVO-4000MT

The HVO-4000MT is intended for use in an electromagnetic environment in which radiated RF disturbances are controlled. The customer or the user of the HVO-4000MT can help prevent electromagnetic interference by maintaining a minimum distance between portable and mobile RF communications equipment (transmitters) and the HVO-4000MT as recommended below, according to the maximum output power of the communications equipment.

Rated maximum output power of

transmitter

Separation distance according to frequency of transmitter

150 kHz to 80 MHz

d = 1.2 √P

80 MHz to 800 MHz

d = 1.2 √P

800 MHz to 2.5 GHz

d = 2.3 √P

0.01 0.12 0.12 0.23

0.1 0.380.380.73

1 1.2 1.2 2.3

10 3.8 3.8 7.3

100 12 12 23

For transmitters rated a maximum output power not listed above, the recommended separation distance d in meters (m) can be estimated using the equation applicable to the frequency of the transmitter, where P is the maximum output power rating of the transmitter in watts (W) according to the transmitter manufacturer.

NOTE 1: At 80 MHz and 800 MHz, the separation distance for the higher frequency range applies.

NOTE 2: These guidelines may not apply in all situations. Electromagnetic propagation is affected by

absorption and reflection from structures, objects and people.

CAUTION

When you dispose of the unit or accessories, you must obey the laws in the relative area or country and the regulations in the relative hospital regarding environmental pollution.

WARNING

Using this unit for medical purposes

The connectors on this unit are not isolated. Always use USB-compatible external hard drives and USB memory devices that operate solely on the power supplied by the unit. Connecting a device that operates on an AC power supply may result in an influx of leakage currents from the connected device, which may in turn result in electric shocks to the patient and operator. If use of such devices cannot be avoided, be sure to connect an isolation transformer to the power supply of the connected device or connect an isolator between the connection cables to isolate the power supply, and verify that the risk of electric shock from the system has been sufficiently reduced to levels that conform to IEC60601-1 standards.

WARNING

Using this unit for medical purposes

This equipment’s connectors are not isolated. Do not connect any device other than one which conforms to IEC60601-1. When an information technology device or AV device that uses an alternating current is connected, current leakage may result in an electric shock to the patient or operator. If use of such a device is unavoidable, isolate its power supply by connecting an isolation transformer, or by connecting an isolator between the connecting cables. After implementing these measures, confirm that the reduced risk now conforms to IEC60601-1.

WARNING on power connection

Use a proper power cord for your local power supply. 1 Use the approved Power Cord (3-core mains lead) / Appliance Connector / Plug with earthing-contacts that conforms

to the safety regulations of each country if applicable.

2 Use the Power Cord (3-core mains lead) / Appliance Connector / Plug conforming to the proper ratings (Voltage,

Ampere). If you have questions on the use of the above Power Cord / Appliance Connector / Plug, please consult a qualified service personnel.

WARNING on power connection for medical use

Please use the following power supply cord. With connectors (plug or female) and cord types other than those indicated in this table, use the power supply cord that is approved for use in your area.

United States and Canada

Plug Type HOSPITAL GRADE

Cord Type Min. Type SJT

Min. 18 AWG

Minimum Rating for Plug and

10A/125V

Appliance Couplers

Safety Approval UL Listed and CSA

* Note: Grounding reliability can only be achieved when the equipment is connected to an equivalent receptacle marked

‘Hospital Only’ or ‘Hospital Grade’.

CAUTION Network connector (RJ-45)

For safety, do not connect the connector for peripheral device wiring that might have excessive voltage to this port. Follow the instructions for this port.

WARNING

Batteries shall not be exposed to excessive heat such as sunshine, fire or the like.

Caution

Do not come into contact with the terminals of the rear panel connectors and patients at the same time. Doing so may result in a generation of voltage that can be harmful to patients if the unit is malfunctioning. Always disconnect the power cord before connecting and disconnecting connectors.

Caution

Do not come into contact with the unit’s internal circuits and patients at the same time. Doing so may result in a generation of voltage that can be harmful to patients if the unit is malfunctioning.

Note

To prevent the interior of the unit from overheating, keep the rear of the unit completely clear, and maintain a clearance of at least 10 cm (4 in.) around the rest of the unit.

WAR NING

Excessive sound pressure from earphones and headphones can cause hearing loss. In order to use this product safely, avoid prolonged listening at excessive sound pressure levels.

For the State of California, USA only

Perchlorate Material - special handling may apply, See

www.dtsc.ca.gov/hazardouswaste/perchlorate

For the customers in the U.S.A. SONY LIMITED WARRANTY

http://www.sony.com/psa/warranty warranty applicable to this product.

For the customers in Canada SONY LIMITED WARRANTY

http://www.sonybiz.ca/pro/lang/en/ca/article/resources-warranty-product-registration complete terms and conditions of Sony’s limited warranty applicable to this product.

For the customers in Europe

Sony Professional Solutions Europe - Standard Warranty and Exceptions on Standard Warranty. Please visit http://www.pro.sony.eu/warranty

For the customers in Korea SONY LIMITED WARRANTY

http://bpeng.sony.co.kr/handler/BPAS-Start limited warranty applicable to this product.

- Please visit for important information and complete terms and conditions of Sony’s limited

- Please visit

for important information and

for important information and complete terms and conditions.

- Please visit

for important information and complete terms and conditions of Sony’s

For the customers in Taiwan only

Please Read First ....................................13

Usage Notes.............................................15

Chapter 1 Overview

Features ...................................................16

System Configuration Example .............17

Names and Functions of Parts...............18

Front ............................................................ 18

Rear.............................................................. 20

Infrared Remote Control Unit

(RM-M010) .................................................22

Status Displays ............................................24

Setting Screens ............................................25

Using the On-Screen Keyboard

(Text Entry) ..............................................26

Names and Functions of Parts (On-Screen

Keyboard) .................................................... 26

Handling Discs ........................................27

Notes on Handling....................................... 27

Inserting and Removing Discs..................... 28

Chapter 2 Preparation

Connections.............................................29

Turning the Unit On and Off...................29

Configuring System Settings.................30

Configuring Recording Settings

(User Settings).........................................31

Displaying the [User Settings] Screen......... 31

Configuring Input Signal Settings ............... 31

Configuring Image Quality Settings............ 31

Configuring Recording Settings .................. 32

Configuring Save Settings........................... 32

Configuring Print Settings........................... 33

Configuring Other Settings.......................... 34

Function Keys..........................................35

Using Function Keys ................................... 35

Factory Assigned Functions ........................ 35

Other Assignable Functions ........................ 36

4K Convert Modes ..................................37

Chapter 3 Basic Recorder Operations

Operation Flow........................................ 39

Step 1: Record.........................................40

Step 2: Capture Still Images ..................41

Step 3: Quick Playback .......................... 41

Step 4: End Recording ...........................42

Chapter 4 Recording and Playback

Recording Preparation ...........................43

Patient Information and Data Storage

Settings........................................................ 43

Using a Hard Keyboard for Patient

Information and Data Storage Settings ....... 44

Registering Multiple Patients in

Advance....................................................... 44

Test Recording ............................................ 45

Recording ................................................46

Manual Recording....................................... 46

Capture Still Images ............................... 47

Manual Still Image Capture ........................ 47

Using the Ch1/Ch2 Simultaneous

Recording Function ................................48

Configuring Settings for Ch1/Ch2

Simultaneous Recording ............................. 48

Performing Ch1/Ch2 Simultaneous

Recording .................................................... 48

Playback ..................................................48

Playing Back the Most Recent Data (Quick

Playback)..................................................... 48

Image Search...........................................49

Specifying Search Conditions..................... 49

Viewing Thumbnails of Recorded Data...... 49

Playback from the Search Results List........ 50

Sorting the Recorded Data List ................... 50

Processing Recorded Data .................... 51

Printing........................................................ 51

Copying to External Media ......................... 52

Editing Patient Information ......................... 53

Protecting Recorded Data............................ 54

Deleting Recorded Data .............................. 54

Viewing Information on Recorded Data ..... 54

Chapter 5 System Administrator Settings

Displaying the [System Admin Settings]

Screen ......................................................56

Language and Time Settings .................57

List of time zones ........................................57

Function Settings ....................................59

[Patient Info.] Tab ....................................... 59

[Input Detection] Tab .................................. 59

[Input Signal] Tab........................................ 59

[Auto Live] Tab........................................... 59

[General 1] Tab............................................ 60

[General 2] Tab............................................ 61

[Facility] Tab ............................................... 61

[CMS] Tab................................................... 61

Device Settings........................................62

[Device 1] Tab ............................................. 62

[Device 2] Tab ............................................. 64

[Control] Tab ............................................... 64

[Contact Switch] Tab................................... 65

Password Settings ..................................66

Network Settings.....................................67

[Network] Tab .............................................67

[IP Address] Tab.......................................... 67

[DNS Server] Tab........................................ 68

[File Server] Tab.......................................... 68

[Shared] Tab ................................................ 68

[NTP] Tab.................................................... 68

Doctor List Registration .........................69

Registering Doctors ..................................... 69

[General] Tab............................................... 69

[File Server] Tab.......................................... 69

[Shared] Tab ................................................ 69

[Print] Tab ................................................... 69

[External Media] Tab .................................. 70

Editing the Doctor List ........................... 70

Sorting the Doctor List................................ 70

Editing Doctor Settings............................... 70

Deleting Doctors ......................................... 71

Editing Cases .......................................... 71

Registering Cases ........................................ 71

Deleting Cases............................................. 71

Sorting the Case List ................................... 72

Editing Case Names .................................... 72

Registering Categories ................................ 72

Selecting Categories.................................... 72

Editing Categories....................................... 72

Sorting the Category List ............................ 72

Editing Category Names ............................. 73

Auto Delete Settings...............................73

DICOM Settings....................................... 74

[Server] Tab ................................................ 74

[Local Station 1] Tab .................................. 74

[Local Station 2] Tab .................................. 74

Chapter 6 Touch Panel and Mouse

Overview..................................................75

Configuring Touch Panel / Mouse

Settings....................................................75

Screen Displays in Touch Panel /

Mouse Mode ............................................ 76

[MENU] Screen .......................................... 76

[Status] Screen ............................................ 77

Video Playback Screen ............................... 77

Still Image Playback Screen........................ 78

Chapter 7 Miscellaneous

Error Messages.......................................79

Troubleshooting...................................... 81

Licenses...................................................82

DCMTK ...................................................... 82

libjpeg.......................................................... 82

LibTIFF ....................................................... 82

zlib............................................................... 82

GNU GPL/LGPL Licensed Software.......... 82

GNU GENERAL PUBLIC LICENSE.........82

Preamble ...................................................... 82

TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND

MODIFICATION........................................ 83

END OF TERMS AND CONDITIONS.......86

How to Apply These Terms to Your New

Programs...................................................... 86

GNU LESSER GENERAL PUBLIC

LICENSE...................................................87

Preamble ...................................................... 87

TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND

MODIFICATION........................................ 88

END OF TERMS AND CONDITIONS.......92

How to Apply These Terms to Your New

Libraries....................................................... 92

Specifications..........................................93

Index.........................................................95

Trademarks

• Blu-ray Disc™, Blu-ray™, and their logos are trademarks of Blu-ray Disc Association.

• The terms HDMI and HDMI High-Definition Multimedia Interface, and the HDMI Logo are trademarks or registered trademarks of HDMI Licensing LLC in the United States and other countries.

• The products or system names appearing in this document are trademarks or registered trademarks of their respective owners. Further, the ® or ™ symbols are not used in the text.

• Reproduction or duplication, in whole or part, of the software or operation manual supplied with the recorder, as well as renting or leasing of the software without the authorization of the right holder is prohibited under copyright law.

• Sony assumes no responsibility for damages, loss of income, or any claims from a third party arising out of use of the recorder or supplied software.

• For complete terms and conditions of the warranty for the recorder, refer to the warranty card included in the package.

• The software supplied with the recorder cannot be used with any other recorders.

• It is not possible to install any software into the equipment other than the software supplied by Sony specifically for use with the equipment.

• Note that the specifications of the recorder and supplied software are subject to change for improvement without prior notice.

Please Read First

Using this unit for video and/or audio recording, or distribution over the network or otherwise may in some cases require the permission of the copyright holder of the video or audio. To protect copyright, observe the following points carefully when using this unit.

• When connecting a recording device to this and recording video or audio, carefully observe laws relating to copyright.

• Without the permission of the copyright holder, the showing or distribution of video or audio material of which the copyright is held by a third party, or the act of recording on the hard disk of this unit, sharing folders, and permitting of access to a private group or to the public is prohibited by law.

• With a software upgrade or functional extension, with the object of protecting copyright, the specifications for the video and audio signals that can be input may be changed without notice.

• Under copyright law, you may not use recorded video or audio other than for your personal enjoyment without the permission of the copyright holder. Note that at live performances, shows and exhibitions, even for your personal entertainment shooting may be restricted.

Disclaimer of Liability for Recorded Data

Sony Corporation does not accept any liability whatsoever for any problems arising from a failure to record, or from damage or erasure of recorded content on this equipment, for any reason. This includes claims for compensation of recorded content, and for any concomitant and consequential damages. Sony Corporation will not repair, restore, or duplicate any recorded content. Your use of this product is subject to these conditions. Problems may occur if you perform the following operations:

• When you use a disc recorded using this unit with another BD (Blu-ray Disc)/DVD recorder or the BD/ DVD drive of a personal computer. Discs recorded using this unit will not play back on other BD/DVD recorders.

• When you attempt to re-use a disc with this unit, after using it in the operations described above.

• When you use a disc recorded using another BD/DVD recorder or BD/DVD drive of a personal computer with this unit. Discs recorded using other BD/DVD recorders or computers will not play back on this unit.

Deletion of data when disposing of the unit

Before disposing of the unit, you first must delete patient data and other confidential information that is stored therein. Failure to delete stored data before disposing of the unit could expose confidential information to third parties. If you have any questions in this regard, contact your Sony dealer.

On security

SONY WILL NOT BE LIABLE FOR DAMAGES OF ANY KIND RESULTING FROM A FAILURE TO IMPLEMENT PROPER SECURITY MEASURES ON TRANSMISSION DEVICES, UNAVOIDABLE DATA LEAKS RESULTING FROM TRANSMISSION SPECIFICATIONS, OR SECURITY PROBLEMS OF ANY KIND. Depending on the operating environment, unauthorized third parties on the network may be able to access the unit. When connecting the unit to the network, be sure to confirm that the network is protected securely.

On condensation

If the unit is suddenly taken from a cold to a warm location, or if ambient temperature suddenly rises, moisture may form on the outer surface of the unit and/or inside of the unit. This is known as condensation. If condensation occurs, turn off the unit and wait until the condensation clears before operating the unit. Operating the unit while condensation is present may damage the unit.

LCD panel

The LCD panel fitted to this unit is manufactured with high precision technology, giving a functioning pixel ratio of at least 99.99%. Thus a very small proportion of pixels may be “stuck”, either always off (black), always on (red, green, or blue), or flashing. In addition, over a long period of use, because of the physical characteristics of the liquid crystal display, such “stuck” pixels may appear spontaneously. These problems are not a malfunction. Note that any such problems have no effect on recorded data.

LCD image display

Due the physical characteristics of LCD panels, there may be a decrease in brightness or change in color temperature over a long period of use. These problems are not a malfunction. In addition, these occurrences will not affect recorded data.

On consumable parts

• The HDD, fan, battery, and BD/DVD drive are consumable parts that will need periodic replacement. When operating at room temperature, a normal replacement cycle will be about 2 to 3 years. However, this replacement cycle represents only a general guideline and does not imply that the life expectancy of these parts is guaranteed. For details on parts replacement, contact your dealer.

• The life expectancy of the electrolytic capacitor is about 5 years under normal operating temperatures and normal usage (8 hours per day; 25 days per month). If usage exceeds the above normal usage frequency, the life expectancy may be reduced correspondingly.

When HDD seems to be faulty

Even if the HDD is showing signs of malfunction, be sure to observe all the above precautions. This will prevent further damage from occurring until the problem can be diagnosed and corrected.

Replacement of the HDD and other consumable parts

The HDD and battery are consumable parts that will need periodic replacement. When operating at room temperature, a normal replacement cycle will be about two to three years. However, this replacement cycle represents only a general guideline and does not imply that the life expectancy of these parts is guaranteed. For details on parts replacement, contact your dealer.

Precautions for products with built-in HDD

This unit has a built-in hard disk drive (HDD). The HDD is a precision device. If subject to shock, vibration, static electricity, high temperature or humidity, data loss can occur. When installing and using the unit, closely observe the following precautions.

Protect from shocks and vibrations

When subject to shocks or vibrations, the HDD can be damaged and loss of data on the HDD can occur.

• When transporting the unit, use the specified packing material. When transporting on a dolly or similar, use a type which does not transmit excessive vibrations. Excessive shocks and vibrations can damage the HDD.

• Never move the unit while it is powered.

• Do not remove panels or outer parts of the unit.

• When placing the unit on a floor or other surface, make sure that the unit is equipped with the specified rubber feet, and put the unit down carefully. If there are no feet, mount the rubber feet first.

• Do not place the unit near other devices that may become a source of vibrations.

Wait for 30 seconds after turning power off

For a brief interval after the power is turned off, the platters inside the HDD will still keep spinning and the heads will be in an insecure position. During this interval, the unit is more susceptible to shocks and vibrations than during normal operation. For a period of at least 30 seconds after turning power off, avoid subjecting the unit even to very light shocks. After this period, the hard disk will be fully stopped and the unit can be manipulated.

Notes on media

Operation with all optical media or USB media is not guaranteed. Contact your dealer regarding the type of media you intend to use.

Temperature and humidity related precautions

Use and store the unit only in locations where the specified temperature and humidity ranges are not exceeded. (Be sure to use the unit that conforms fully to the specifications of this unit.)

Usage Notes

Do not block the vents

To prevent the interior of the unit from overheating, maintain a clearance of at least 10 cm (4 in.) around the unit.

Do not subject the unit to severe shocks

The internal mechanism may be damaged or the body warped.

Do not cover the unit while operating

Doing so will cause temperatures to rise inside the unit, possibly resulting in failure.

After use

Press the 1 (on/standby) switch to enter standby mode. If you do not intend to use the unit for an extended period, set the main power switch to the a (off) position after entering standby mode, and then disconnect the power cord.

Shipping

• Remove the BD/DVD disc before transporting the unit.

• If sending the unit by truck, ship, air or other transportation service, pack it in the shipping carton of the unit.

Care of the unit

If the casing, or panel becomes dirty, wipe them gently with a soft, dry cloth. For stubborn dirt, use a cloth wet with mild liquid detergent to wipe the unit, and then wipe it with a dry cloth. Using alcohol, thinner, benzine, insecticides, or other volatile substances may damage the surface of the unit or remove the finish. Use isopropyl alcohol with a concentration of 50% to 70% (v/v) or ethanol with a concentration of 76.9% to

81.4 % (v/v) to clean the surface of the unit.

In the event of operating problems

If you should experience problems with the unit, contact your Sony dealer.

Overview

Features

Improved efficiency during and after medical procedures

Chapter

If use of such devices cannot be avoided, be sure to connect an isolation transformer to the power supply of the connected device or connect an isolator between the connection cables to isolate the power supply, and verify that the risk of electric shock from the system has been sufficiently reduced to levels that conform to IEC606011 standards.

Video and still image recording

Record videos and still images from endoscopic devices and cameras used in the operating room. 4K compatibility allows recording and playback in high definition.

Ch1/Ch2 simultaneous recording

The unit is equipped with a Ch1/Ch2 simultaneous recording function that automatically performs Ch2 recording (2K) during Ch1 recording (4K).

Simultaneous saving to external storage media

Data can be saved to external media while it is being recorded to the internal hard disk.

Printer connectivity

Connect the unit to a printer, and print images via simple controls from the [Image List] screen. You can also configure settings to print images as they are captured via a foot switch, for example. The printed images can be used in simple medical reports.

Support for a variety of external storage media

Record simultaneously to USB-compatible external hard drives and USB memory devices via simple controls, or copy the data at a later time. This is useful when you want to edit recorded images on a computer.

WARNING

Editing recorded data

Record images to external media, and use commercially available software to play back or edit the images on a computer as necessary.

For details on playback and editing software, contact your local Sony representative.

Network file transfer

Transfer recorded data from the operating room directly to computers within the hospital network.

WARNING

Using this unit for medical purposes

System Configuration Example

Operating room

Endoscopic

device

FS-24 foot

switch

Doctor’s office ICU

Hospital network

File server

HVO-4000MT

Card reader/

barcode reader

Record data to up to one external storage

RM-M010 infrared remote control unit

media simultaneously.

Touch panel monitor

Printer

Caution

The FS-24 has an Ingress Protection rating of IPx3. Therefore, do not operate it environments exposed to splashing liquids (e.g., surgical operating rooms). For safety, use a device with a rating of IPx6 or higher when operating in such environments.

Names and Functions of Parts

Front

Note

Do not touch the laser pickup inside the BD drive

The discharge of static electricity that may result from touching the pickup may cause the drive to hang up, preventing the ability to write data. If a hang up occurs, try turning the recorder off and turning it on again.

a Front panel display

Displays Ch1 input/output videos and still images, the status of the unit, error messages, etc.

b Menu navigation buttons

Use these to navigate menus.

MENU button

Display or hide the menu.

V button

Use this to move the cursor up or select an item that is above the current item.

B/m button

Use this to move the cursor left or select an item that is to the left of the current item.

You can also use this button to rewind during playback of recorded data.

v button

Use this to move the cursor down or select an item that is below the current item.

b/M button

Use this to move the cursor right or select an item that is to the right of the current item. You can also use this button to fast forward during playback of recorded data.

ENTER button

Use this to confirm a currently selected menu or item, and execute operations.

BACK button

Use this to return to a previous screen during menu or operation screen displays. When you press this button while nothing is displayed on the screen, the text that appears on the front panel display will be hidden.

c Disc tray

Insert discs here.

d Emergency eject hole

If the disc tray does not open when you press the Z EJECT button, insert a long, thin object such as a straightened paper clip into this hole to open the disc tray.

e Z EJECT button

Use this to open the disc tray.

f X PAUSE button

Use this while recording is in progress to pause recording. Press this button again to resume recording. A chapter separator is also created at the position in which recording was paused. You can also use this button to pause playback. To resume playback, press this button again or press the B PLAY button. “PAUSE” appears on the front panel display during pause.

g x STOP button

Use this to stop recording or playback. A title separator is also created at the position in which recording was stopped.

h z REC button

Use this to start video/audio recording. During recording, “REC” appears on the front panel display in addition to the recording time.

For details on use, see “Manual Recording” (page 46).

i B PLAY button

• Use this to play back the most recent recorded data stored on the internal hard disk, or to play back the recorded data selected in the [Recording List] or [Image List] screen.

• Press this button while playback is paused to resume playback.

j CAPTURE button

Use this to capture still images. A chapter separator is also created at the position in which the still image was captured.

For details on use, see “Capture Still Images” (page 47).

k NEW FOLDER button

Use this to display the [Recording Preparation] screen to start recording a new surgical procedure or examination.

For details on use, see “Recording Preparation” (page 43).

CLOSE FOLDER button

Use this to display the [End Recording] screen which is used to end surgical procedure or examination recordings.

For details on use, see “Step 4: End Recording” (page 42).

l Infrared receiver

Point the infrared remote control unit toward this receiver.

m BD/DVD indicator

Displays the status of the BD/DVD drive.

Indicator Status

Blinking green

Lit green The recording area of the BD/DVD disc is

Lit orange An error has occurred.

Note

Data is being written to the BD/DVD disc.

full. Insert a different disc.

You cannot remove the disc when this indicator is blinking green.

n HDD indicator

Displays the status of the internal hard disk.

Indicator Status

Blinking green

Lit orange An error has occurred.

Data is being recorded to the internal hard disk.

The recording area of the internal hard disk is full. Delete any unnecessary recorded data.

o SERVER indicator

Displays the server access status.

Indicator Status

Blinking green

Lit orange An error has occurred.

The server is being accessed.

The recording area of the server is full.

p USB ports/indicators 1 and 2

Connect USB memory devices, external hard disks, and other USB media here. The indicators display the status of USB media access.

Indicator Status

Blinking green

Data is being written to the USB media.

Indicator Status

Lit green The recording area of the USB media is

full. Delete any unnecessary recorded data, or insert different media.

Lit orange An error has occurred.

Note

Never remove USB media when these indicators are blinking green.

Tip

Supported USB devices

• Use Sony USB media.

• The connectors do not support all USB devices.

• USB hubs and devices with built-in hubs are not supported.

WARNING

Using this unit for medical purposes

q 1 (on/standby) switch/indicator

Use this switch to turn on the unit and the front panel display. Press this switch again to turn off the unit and enter standby mode. The indicator indicates the following.

Indicator Status

Off The main power switch on the rear panel

is set to the a (off) position.

Lit orange Standby mode. (The main power switch

on the rear panel is set to the ? (on) position.)

Lit green The unit is turned on. (The 1 (on/

standby) switch was pressed to turn on the unit.)

Tip

The indicator will turn off about 15 seconds after the main power switch on the rear panel is turned off from the standby state.

Rear

WARNING

Using this unit for medical purposes

Caution

Using this unit for medical purposes

a SDI input connectors A to D (BNC type)

Inputs SDI signals (3G SDI).

f Main power switch

Set this to the ? (on) position to turn on the power. To turn off the power, set the switch to the a (off) position. During regular use of the unit, leave the main power switch in the ? (on) position, and use the qj 1 (on/ standby) switch on the front panel of the unit to switch between operational mode and standby mode.

Note

When you press the qj 1 (on/standby) switch on the front panel of the unit while the unit is in operational mode, data is saved before the unit enters standby mode. Always make sure that the unit is in standby mode before setting the main power switch to the a (off) position to turn off the power.

g REMOTE contact switch connectors 1 to 4

(stereo mini jack)

Use these to control the unit via contact switches.

For details on contact switches, see “[Contact Switch] Tab” (page 65).

h USB port 7 (Type B / USB 2.0)

Use this to perform system controls from an external device. For details on system controls, see “[Control] Tab” (page 64).

Tips

• If SDI input images are not displayed, turn on the unit first and make sure that startup is complete before turning on the video input device.

• When receiving 4K signals, the four SDI inputs must be synchronized.

• Embedded audio is not supported.

b SDI output connectors A to D (BNC type)

Outputs SDI signals (3G SDI).

c HDMI output connector (Type A)

Outputs HDMI signals.

Note

We recommend using a Sony HDMI cable (not supplied).

d Equipotential grounding terminal

Use this for equipotential grounding connections.

e AC IN connector

Connect a power cord (not supplied) here.

i Network connector (RJ-45)

Connect a 1000 Base-T or 100 Base-TX network cable here.

CAUTION

For safety, do not connect the connector for peripheral device wiring that might have excessive voltage to this port. Follow the instructions for this port.

j USB ports 3 to 6 (Type A / USB 2.0)

Connect USB devices here.

Tip

Supported USB devices

• Use Sony USB media.

• The connectors do not support all USB devices.

• USB hubs and devices with built-in hubs are not supported.

WARNING

Infrared Remote Control Unit (RM-

Using this unit for medical purposes

k MENU MONITOR connector (15-pin mini D-

sub)

Connect a touch panel monitor or similar device here.

l RS-232C connector (9-pin D-sub)

Use this to perform system controls from an external device. For details on system controls, see “[Control] Tab” (page 64).

m AUDIO (analog audio signal) output

connector (stereo mini jack)

Outputs analog audio signals.

M010)

a CAPTURE button

Use this to capture still images. A chapter separator is also created at the position in which the still image was captured.

For details on use, see “Capture Still Images” (page 47).

n MIC input connector (stereo mini jack)

Inputs analog audio signals from the microphone. You can configure settings to supply power from the unit.

AUDIO (analog audio signal) input connector

(LINE) (stereo mini jack)

Inputs analog audio signals.

b z REC button

Use this to start video/audio recording. During recording, “REC” appears on the front panel display in addition to the recording time.

For details on use, see “Manual Recording” (page 46).

c X PAUSE button

d m REW button

Use this to rewind during playback of recorded data.

B PLAY button

• Use this to play back the most recent recorded data stored on the internal hard disk, or to play back the recorded data selected in the [Recording List] or [Image List] screen.

• Press this button while playback is paused to resume playback.

BACK button

M FF button Use this to fast forward during playback of recorded data.

x STOP button Use this to stop recording or playback. A title separator is also created at the position in which recording was stopped.

e NEW FOLDER button

Use this to display the [Recording Preparation] screen to start recording a new surgical procedure or examination.

For details on use, see “Recording Preparation” (page 43).

f CLOSE FOLDER button

Use this to display the [End Recording] screen which is used to end surgical procedure or examination recordings.

For details on use, see “Step 4: End Recording” (page 42).

Before using the remote control unit

Remove the insulation sheet.

Insulation sheet

To replace the lithium battery

Use a Sony CR2025 lithium battery. Do not use any other type of battery with the remote control unit.

While holding in the lock lever (1), pull out the battery holder (2).

g Menu navigation buttons

Use these to navigate menus.

MENU button

Display or hide the menu.

v button

Use this to move the cursor down or select an item that is below the current item.

b button

Use this to move the cursor right or select an item that is to the right of the current item.

ENTER button

Use this to confirm a currently selected menu or item, and execute operations.

B button

Use this to move the cursor left or select an item that is to the left of the current item.

V button

Use this to move the cursor up or select an item that is above the current item.

Insert the replacement battery with the positive (+) side facing up (1), and reinsert the battery holder until it clicks into place (2).

Positive (+) side facing up

WARNING

Batteries shall not be exposed to excessive heat such as sunshine, fire or the like.

CAUTION

Danger of explosion if battery is incorrectly replaced. Replace only with the same or equivalent type recommended by the manufacturer.

When you dispose of the battery, you must obey the law in the relative area or country.

a Patient ID

Displays the patient ID.

Battery lifetime

When the lithium battery output falls, even button presses may not operate. The average lithium battery lifetime is about one year, but this depends on the pattern of use. If pressing the remote control buttons produces absolutely no effect on this unit, replace the battery, then check the operation again.

Status Displays

The following information is displayed when the status display settings are enabled.

The status display settings are configured in the [System Admin Settings] screen – [Function Settings] screen – [General 1] tab. For details on this setting, see “[General 1] Tab” (page 60).

Rec status display / idle status display

Rec status displays

b Capture counter

Displays the number of still images captured.

c Recording status

Displays the recording status.

REC: Recording is in progress. REC PAUSE: Recording has been paused. REC STOP: Recording preparation is complete or

recording has been stopped.

d Audio recording status

Displays the audio recording status.

9: Audio recording is in progress. no display: Audio is not being recorded.

e Recording time

The recording time is counted in seconds and displayed in “HH:MM:SS” a format.

f HDD status

Displays the internal HDD status and the remaining time. The status color indicates the following. Green: Recording is in progress or still image recording is in progress. Orange: The maximum number of recorded data

entries has been exceeded or the internal HDD is full.

Gray: Status other than the above.

Idle status displays

g External media status

Displays the status of the external media and the remaining capacity time. The status color indicates the following.

• When transferring to BD/DVD

Green: Transfer or formatting is in progress. Orange: Additional recording to the BD/DVD is

not possible, an unsupported BD/DVD is inserted, the maximum number of BD/DVD exchanges has been exceeded, or a finalized DVD is inserted.

Gray: Status other than the above.

• When transferring to USB

Green: Transfer is in progress. Orange: An unsupported USB memory device is

inserted, the maximum number of USB memory device exchanges has been exceeded, or a transfer error has occurred.

Gray: Status other than the above.

• When transferring to a server

Green: Transfer is in progress. Orange: Insufficient server capacity or a transfer

error has occurred.

Gray: Status other than the above.

h Print status

Displays the printer status and the remaining number of print sheets. The status color indicates the following.

Green: Still image printing is in progress. Orange: A print error has occurred. Gray: Status other than the above.

Playback status displays

a Patient ID

b Playback status

Displays the playback status.

PLAY: Video playback is in progress. FF x2 to FF x60: Fast forward at x2 to x60 speed is

in progress.

REW x2 to REW x60: Rewind at x2 to x60 speed

is in progress.

PAUSE: Playback has been paused.

c Video chapter number / still image playback

status

CHAPTER:xxx/xxx: Displays the number of the

chapter being played back.

STILL:xxx/xxx: Displays the number of the still

image being played back.

Setting Screens

Example: [User Settings] screen

a Tabs

The setting screens consist of tabs. To switch between tabs, use the the front panel or remote control to select the desired tab. If additional tabs exist before and after the displayed tab, (previous) and (next) are also displayed. The tabs will be displayed in sequence when you select and .

b Setting item

Use the press the ENTER button to display the setting screen for that item. You can select or enter setting values in the screens that appear.

Example: When selecting a setting value

Select the item, and press the ENTER button. The previous screen will appear again, and the setting value will be entered.

V, v, B, and b buttons to select an item, and

B and b buttons on

Example: When selecting check boxes

Select the item and press the ENTER button to select the check box. The check box will be selected/cleared with each press of the ENTER button. (Multiple selections can be made.) When you select [OK] and press the ENTER button, the previous screen appears again with the setting value entered.

c [Cancel]

Select this button and press the ENTER button to cancel the settings and close the setting screen.

d [Apply]

Select this button and press the ENTER button to save the settings and close the setting screen.

Using the On-Screen Keyboard (Text Entry)

When text entry is necessary, an on-screen keyboard appears.

Names and Functions of Parts (OnScreen Keyboard)

You can display an alphanumeric, symbol, or umlaut character set on the on-screen keyboard. The name and function of each part on the keyboard is as follows.

Example: On-screen keyboard during alphanumeric character display

a Title bar

The name of the setting item for which the on-screen keyboard was opened is displayed here.

b Entry box

Characters selected on the keyboard are entered here.

Tip

Characters input on a hardware keyboard are also entered here.

c Keyboard

When you select a character you want to input using the

V, v, B, and b buttons and then press the ENTER

button, the character is entered in the 2 entry box.

d [Umlaut]

Select this and press the ENTER button to switch the keyboard to umlaut character display.

e [Backspace]

Select this and press the ENTER button to discard the character immediately preceding the cursor.

Handling Discs

f [Delete]

Select this and press the ENTER button to discard the character immediately following the cursor.

g [Cancel]

Select this and press the ENTER button to cancel text entry and close the on-screen keyboard.

h [OK]

When you select this and press the ENTER button, the text that appears in the entry box is applied and input in the settings screen.

B/b

Select this and press the ENTER button to move the cursor one space to the left or right.

j [Small]

Select this and press the ENTER button to switch the keyboard to lower case display.

k [Caps]

Select this and press the ENTER button to switch the keyboard to upper case display.

Compatible discs

This unit supports the following BD and DVD discs.

•DVD-R

• BD-R / BD-R DL

• BD-RE / BD-RE DL

Tip

Use Sony discs.

Disc formatting

This unit automatically formats new and previously unused discs.

Notes on Handling

Handling

• Do not touch the recording or playback surface of the disc. Handle the disc by its edge.

l [Alphanum]

Select this and press the ENTER button to switch the keyboard to alphanumeric character display.

m [Symbol]

Select this and press the ENTER button to switch the keyboard to symbol display.

• Do not use the following types of disc. Doing so may cause the unit to malfunction. – A disc on which a paper label or a seal is attached – A disc on which the glue of cellophane tape or a label,

or on which a portion of a label still remains – A cracked disc – A cracked disc which has been mended using glue (or

a similar substance)

Storage

• Do not store discs where they may be subjected to direct sunlight, or in other places where the temperature or humidity is high.

• Store discs in their cases.

• Finger prints or dust accumulated on the disc cause deterioration of picture quality. Keep the disc clean.

Cleaning

• Clean the disc with a soft cloth, wiping it from the center out. If the dust is heavy, wipe it with a soft cloth moistened with water, then wipe off the water with a dry cloth.

• Do not use solvents such as benzene, thinner, commercially available record cleaners, or anti-static spray. Using these products may damage discs.

Inserting and Removing Discs

To insert a disc

Turn the unit on.

For details, see “To turn on the unit” (page 29).

Press the Z EJECT button.

the menu screen. Remove the disc, and insert a compatible disc.

To remove a disc

Press the Z EJECT button while the unit is turned on.

The disc tray opens.

Remove the disc.

Gently push in the disc tray to close it.

Tip

When simultaneously saving to a BD/DVD, the disc tray cannot be opened while recording is in progress or paused.

Z EJECT button

The disc tray opens.

Insert the disc.

Data side facing down

Gently push in the disc tray.

The disc tray closes.

When an incompatible disc is inserted

The BD/DVD indicator lights orange. A message notifying you of the incompatible media also appears on

Preparation

Chapter

Connections

Connect a power cord (not supplied) to the AC IN connector on the rear of the unit.

Connect the output signal of the medical equipment to SDI-IN connectors A to D on the rear of the unit.

Connect the plug on the power cord to an AC power supply.

Turn on the medical equipment that will act as the signal source.

Turning the Unit On and Off

To turn on the unit

Set the main power switch on the rear panel to the ? (on) position.

Press the 1 (on/standby) switch on the front panel of the unit.

Front panel

1 (on/standby) switch

A splash screen appears on the front panel display when the unit turns on. After “BOOTING...” and then the patient ID, current date, and other information appear on the front panel display, operations can be performed.

To turn on power or enter standby during normal operation

Use the 1 (on/standby) switch on the front panel to switch between turning the unit on and entering the standby mode. “FINISHING” appears on the front panel display while the unit is shutting down. “GOOD BYE” appears and disappears after shutdown is complete, and the unit enters standby mode.

During long periods of disuse

Turn off the main power switch on the rear panel of the unit when not using the unit for long periods of time.

+ 67 hidden pages

Sony HVO-4000MT, HVO-3300MT Instructions For Use Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Please Read First

Usage Notes

Features

System Configuration Example

Names and Functions of Parts

Using the On-Screen Keyboard (Text Entry)

Handling Discs

Connections

Turning the Unit On and Off