Sharp UX-S10 Operating Manual

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MODEL

UX-S10

FACSIMILE

OPERATION MANUAL

1. Installation

2. SMS Text Messaging

3. Using the Answering Machine

4. Sending Faxes

5. Receiving Faxes

6. Making Copies

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in British analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-S10.pdf

Introduction

Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below.

This Sharp fax supports SMS messaging. To use this feature, see page 26.

Automatic dialling 60 numbers

Imaging film Initial starter roll (included with machine):

10 m (approx. 30 A4 pages)

Replacement roll (not included):

UX-6CR 50 m (one roll yields

approx. 150 A4 pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded and ECM turned off, or 20 minutes of voice messages (including OGMs) with no documents in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Resolution Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder

Recording system Thermal transfer recording

Halftone (grayscale) 64 levels

Display LCD display, 16 digits x 2 lines

Compression scheme MR, MH, MMR

*Based on Sharp Standard No. 1 Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 pages max. (A4 size, 80 g/m

paper)

Paper tray capacity

(60 to 80-g/m

paper)

Approx. 50 A4-size sheets (at room temperature; maximum stack height should not be higher than the line on the tray)

Applicable telephone line Analog public switched telephone network

(TBR21) / PBX

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width 204 mm max.

Contrast control Automatic/Dark selectable

Reception modes TEL/FAX,TEL, FAX, A.M.

Copy function Single / Multi (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Power requirements 230 V AC, 50 Hz

Operating temperature 5 - 35°C

Humidity 25 - 85% RH

Power consumption Standby: 2.5 W

Maximum: 110 W

Dimensions (without attachments)

Width: 327 mm Depth: 193 mm Height: 163 mm

Weight (without

Approx. 2.8 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Important:

This facsimile is only designed for use in the country where approved.

Table of Contents

A Look at the Operation Panel 6

1. Installation 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 17

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

PBX and Display Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2. SMS Text Messaging 26

Sending an SMS Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Receiving SMS Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Viewing the Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Printing or Deleting all Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . 36

SMS Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

3. Using the Answering Machine 39

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 44

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4. Sending Faxes 57

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 59

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 63

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Table of Contents

5. Receiving Faxes 72

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

6. Making Copies 81

7. Special Functions 83

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 83

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 88

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 89

PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

8. Printing Lists 91

9. Maintenance 94

10. Troubleshooting 97

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Quick Reference Guide 108

Index 109

A Look at the Operation Panel

1 2 8 94 53 6147

RESOLUTION

RECEPTION MODE

STOP

COPY/HELP/POLL

START/MEMORY

key

REC/

MEMO

PLAY

SMS

REDIAL

1210 11

TEL FAX TEL/FAX

FUNCTION

ABC1DEF

GHI

PQRS

2 3

JKL

TUV

SKIP

REPEAT

1615 17 18

WXYZ

Press this key to listen to the line and fax tones through the speaker when faxing a document. This key also functions as a delete key when composing an SMS message.

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (the selected reception mode will appear in the display).

R key

If you are on a P.B.X. extension, press this key to transfer a call.

MNO

DELETE

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo.

PLAY key

Press this key to play recorded messages.

Display

This displays messages and prompts to help you operate the machine.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting. Volume setting: When a document is not in the feeder, press these keys to

change the speaker volume when the key has been pressed, or the

ringer volume at any other time. FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP/POLL key

When a document is in the feeder, press this key to make a copy of a document. When a document is not in the feeder, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key is also used after dialling to poll (request fax transmission from) another machine.

START/MEMORY key

Press this key after dialling to begin fax transmission. Press this key before dialling to send a fax through memory.

SMS key

Press this key to send an SMS message, check received SMS messages, and access SMS settings.

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers, the “REVIEW CALLS” list (only available if you have Caller ID), and the last number dialled (redial). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

Envelope symbol: This lights during reception of an SMS message.

Exclamation point:

This lights when the inbox is full. When checking the messages in your outbox, this appears next to any messages that were not sent successfully.

01-JAN 12:00

TEL

01-JAN 12:00

TEL

Monitoring phone conversations

When speaking through the handset, you can press to allow a third

person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press

or (the volume reverts to the lowest setting each time the handset is

replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker

(press once again) before you replace the handset.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray Paper tray

extension

Handset Handset cord

Points to keep in mind when setting up

Operation manual

Telephone line cord

1. Installation

If any are missing, contact your dealer or retailer.

Gears (2)

Imaging film (initial starter roll)

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 230 V, 50 Hz, earthed (3-prong) AC outlet.

Caution!

The power outlet must be installed near the equipment and must be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Connecting the telephone line cord

TEL.SET

TEL.LINE

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

Be sure to insert the line into the

TEL. LINE socket. Do not insert it

into the TEL. SET socket!

Connections

1. Installation

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦ The fax machine is not compatible with digital telephone systems.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most electronics shops.

Connections

Attach the paper tray and paper tray extension

Attach the paper tray and paper tray extension.

Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over.

Click!

Insert horizontally and rotate up

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4-size pages.

Remove the paper from the paper tray and open the operation panel (press

➊).

When replacing the film, use a roll of Sharp UX- 6CR imaging film. One roll can print about 150 A4-size pages.

1. Installation

If you are loading the imaging film for the first time, go to Step 4.

Remove the used film and empty spool.

Remove the two green gears from the spools.

DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls

together.

Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

1 slot

2 slots

Insert the film into the print compartment.

Thick roll to rear

Rotate the front gear as shown until the film is taut.

Close the operation panel (press down on both sides to make sure it clicks

into place).

Fit ends of rolls onto hubs

Loading Printing Paper

You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Insert the stack of paper into the tray,

PRINT SIDE DOWN

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD THE PAPER IN THE PAPER TRAY

•

DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT

The stack should not be higher than this line. (This line is the reference position for the maximum number of sheets. If sheets are above this line, press down with your finger. If some sheets remain above this line after this, please remove.)

Correct

1. Installation

Incorrect

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press .

START/MEMORY

ADD PAPER &

PRESS START KEY

Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK.

Press once and once.

Press once and 3 times.

Press once.

Select the print contrast:

NORMAL: LIGHT: DARK:

Press to return to the date and time display.

FUNCTION

STOP

2 3

Display:

OPTION SETTING

PRINT CONTRAST

1:NORMAL

The display briefly shows your selection, then:

COPY CUT-OFF

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

STOP

Once you enter this information, it will automatically appear at the top of each fax page you send.

2 3

5 6

1. Installation

START/MEMORY

Press once and 3 times.

Press once.

FUNCTION

Display:

ENTRY MODE

OWN NUMBER SET

ENTER TEL/FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter a “+”, press .

• To clear a mistake, press .

Press to enter the fax number in memory.

Enter your name by pressing number keys for each letter as shown in

START/MEMORY

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ( ) + , - : ; < = > ? @ [ ] ^ _ ` { | }

Press

Press to return to the date and time display.

START/MEMORY

STOP

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

2 3

5 6

START/MEMORY

Press once and 3 times.

Press once and once.

FUNCTION

Display:

ENTRY MODE

DATE&TIME SET

1. Installation

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

The currently set date appears (example):

DATE 15-08-2005

DATE 05-08-2005

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

Enter the year (four digits).

Example: 2005

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to start the clock.

Press to return to the date and time display.

START/MEMORY

STOP

0 1

0 9

0 0 5

DATE 05-01-2005

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

Note: SMS messages can be received in any of the reception modes.

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. ( ) mode: Select this mode when you go out and want the built-in answering machine to

answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

1. Installation

Make sure a document

RESOLUTION/

RECEPTION MODE

press until the display shows the desired mode.

RESOLUTION/

RECEPTION MODE

is not loaded in the document feeder

02-JAN 10:30

2 3

5 6

RESOLUTION/

RECEPTION MODE

02-JAN 10:30

, and then

FAX

TEL/FAX

TEL

For more information on receiving faxes in TEL/FAX, FAX and TEL modes, see Chapter 5, see Chapter 3,

Receiving Faxes Using the Answering Machine

. For more information on using A.M. mode,

PBX and Display Settings

Flash Select Setting for PBX

Note: This setting is normally only used in Germany. In other countries, you

can try changing the setting if you encounter difficulty with the default setting.

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line (or other high-speed line).

Press once and once.

Press once and 4 times.

Press once.

Select (SHORT TIME) if your PBX line is a normal telephone line.

Select (LONG TIME) if your PBX line is an ISDN line (or other high-

speed line).

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

FLASH SELECT

1: SHORT TIME

The display briefly shows your selection, then:

FAX SIGNAL RX

PBX and Display Settings

Display Backlight

The display backlight is initially set to GREEN. If desired, you can change the backlight to red or turn it off.

1. Installation

Press once and once.

Press once.

Enter a number as follows to select the backlight setting:

: GREEN

: RED

: OFF

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

BACKLIGHT

1:GREEN

2:RED

3:OFF

The display briefly shows your selection, then:

NUMBER OF RING

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

2 3

5 6

Speaker

Press

Press or until the display shows the desired volume level.

• Press again to turn off the speaker.

Ringer

Volume Adjustment

1. Installation

Press or .

(Make sure has not been pressed and a document is not loaded in the

feeder.)

• The ringer will ring once at the selected

level, then the date and time will reappear in the display.

If you selected RINGER: OFF OK ?,

press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

START/MEMORY

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2. SMS Text Messaging

Your fax machine can be used to send and receive SMS (Short Message Service) text messages.

Requirements:

To use this feature, you must:

♦ Subscribe to Bizzyline SMS service. The telephone number of the Bizzyline

SMS Center has been preset in the machine. To subscribe, simply send an SMS message and you will be automatically registered for SMS service. Be sure to read the information on Bizzyline SMS service that accompanied the fax machine.

Note: Registration for SMS service is free of charge.

Note: As the Bizzyline service requires recognition of your telephone

number to provide the SMS service, 1470 (release number withheld) is automatically dialled before the number programmed into the Center Outbox. You can still withhold your number for normal telephone or fax calls.

♦ Have Caller ID service activated on your telephone line.

Important:

This machine is designed for use with Bizzyline SMS service and may not operate correctly with other services. As of the printing of this manual, this machine is not capable of sending or receiving e-mail over the Internet.

Note: In a PBX, SMS Messaging can only be used if the PBX supports a Caller ID function, and if the PBX function that attaches a prefix to numbers is turned off.

Printing the SMS Quick Reference Sheet

For a quick reference to the SMS functions, press and to print

the SMS Quick Reference Sheet.

SMS

COPY/HELP/POLL

Sending an SMS Message

This section explains how to write and send an SMS message. A maximum of 160 characters can be entered in one message.

♦ When sending a message, you can manually enter the full phone number

of the recipient, or select the number from your list of auto-dial numbers.

Sending an SMS message (entering the number manually)

Messages

2. SMS Text

SMS

Press once and twice.

Display:

WRITE MESSAGE

• Note: If you have an unread received message, the message will appear

when you press . Read the message first (see page 32) and then

perform this procedure.

Press .

Enter the number of the recipient. Up to 20 digits can be entered. (Note that a space cannot be entered.)

Important: The number must include the area code.

SMS

ENTER # MANUAL DIAL

ENTER #

• To clear a mistake, press .

• If a pause is required between any of the digits, press . The pause

appears as a hyphen. Several pauses can be entered in a row.

FUNCTION

Press .

Enter the message by pressing number keys for each letter as shown in the following chart.

START/MEMORY

Sending an SMS Message

Example:

I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ You can move the cursor with the arrow keys (up, down, left, and right).

Note that if you press when the cursor is at the very first character of

the message, you will return to Step 4.

♦ To clear a mistake, press . You can also move the cursor to a mistake

and then enter the correct character. The new character will replace the mistake. If you wish to insert a character between characters, press

FUNCTION

first and then enter the character you wish to insert.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ( ) + , - : ; < = > ? @ [ ] ^ _ { | }

♦ When you have finished entering your message, you can check it by

pressing to print it out.

COPY/HELP/POLL

Sending an SMS Message

When you are ready to send the message, press . The fax

machine will automatically call your SMS center and send the message.

START/MEMORY

• After the message is sent, it is placed in the outbox. If the message was not

sent successfully, the fax machine will make 3 attempts at 5-minute intervals to resend the message (see page 68), and an exclamation point (!) will appear next to the message when you view it in the outbox (see page

34). No exclamation point will appear if the message was sent successfully.

Sending an SMS message using an auto-dial number

If the number of the recipient has been stored as an auto-dial number, you can use the auto-dial number to send an SMS message.

♦ The procedure for storing auto-dial numbers is explained on page 63.

SMS

Press once and twice.

• Note: If you have an unread received message, the message will appear

when you press . Read the message first (see page 32) and then

SMS

Display:

WRITE MESSAGE

Messages

2. SMS Text

perform this procedure.

Press once and once.

Press .

Press (or ) until the desired recipient appears in the display (if

no name was stored, the number will appear). Important: The stored number must include the area code.

Your first auto-dial number appears here

ENTER # AUTO DIAL

ENTER # AAA

Sending an SMS Message

Press .

Enter the message by pressing number keys for each letter as shown in

START/MEMORY

the following chart.

Example:

I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ You can move the cursor with the arrow keys (up, down, left, and right).

Note that if you press when the cursor is at the very first character of

the message, you will return to Step 4.

♦ To clear a mistake, press . You can also move the cursor to a mistake

and then enter the correct character. The new character will replace the mistake. If you wish to insert a character between characters, press

FUNCTION

first and then enter the character you wish to insert.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ( ) + , - : ; < = > ? @ [ ] ^ _ { | }

Sending an SMS Message

♦ When you have finished entering your message, you can check it by

pressing to print it out.

COPY/HELP/POLL

When you are ready to send the message, press . The fax

machine will automatically call your SMS center and send the message.

START/MEMORY

• After the message is sent, it is placed in the outbox. If the message was not

34). No exclamation point will appear if the message was sent successfully.

If a message is cancelled before being sent...

If a message is cancelled due to interruption by fax reception or because you

pressed before sending it, the text that was entered prior to

cancellation will appear again the next time you write a message.

STOP

Messages

2. SMS Text

Receiving SMS Messages

Each time you receive an SMS message, your SMS center will call the fax machine and send the message. The envelope in the display lights up while the message is being received.

01-JAN 12:00

The envelope lights while a message is being received

TEL

Viewing unread messages

When you have unread messages, you can go directly to the most recent

unread message by pressing once. To read the message, press .

(Note that when there are no unread messages, pressing once displays

the SMS menu.)

SMS

♦ For more information on viewing messages in the inbox, see the following

procedure.

Viewing messages in the inbox

Follow the steps below to view messages in the inbox.

SMS

Press . Your most recently

received unread message appears in the display.

Example display

Number of sender

• If you have no unread messages, the

display will show INBOX. Press to

show your most recently received message.

A black square appears if the message is unread

01-234-5678

■ 10 31MAR 09:25

Message number

Date and time message was received

Receiving SMS Messages

Press or until the message you wish to read appears in the

display.

• You can press and then to delete a message when it

appears in the display, or press to print the message.

To read the message, press . The text of the message appears in the

display.

START/MEMORY

COPY/HELP/POLL

• Press or as needed to scroll through the message.

When you have finished reading the message, you can do any of the following:

• Reply: To reply to the sender, press twice. The number of the sender

appears in the display. Continue from Step 5 on page 27.

• Delete: To delete the message, press and then .

• Print: To print the message, press .

COPY/HELP/POLL

START/MEMORY

• Read other messages: To return to the message list, press .

Messages

2. SMS Text

• Exit: To return to the date and time display, press .

Note: If a received message uses fonts or image formats not supported by the fax machine, those characters or images will appear as blanks.

STOP

Viewing the Outbox

If the inbox is full...

The inbox can hold a maximum of 10 messages. When the inbox is full, an exclamation point will appear in the date and time display.

01-JAN 12:00

“!” appears when the inbox is full.

When you press , the following

message briefly appears:

While the inbox is full, you will not be able to receive any new messages.

Delete one or more messages as explained in the preceding procedure, or delete all messages as explained on page 36.

SMS

TEL

INBOX IS FULL DELETE MESSAGE

Viewing the Outbox

You can view the most recent 10 messages that you have sent in the outbox.

♦ If a message appears in the outbox with an exclamation point (!), it was not

sent successfully and will need to be resent.

SMS

Press once and once.

Press . Your most recently sent message appears in the display.

Display:

OUTBOX

Example display

Number of recipient

01-234-5678 10 31MAR 09:25

Message number

Date and time message was sent

Viewing the Outbox

Press or to scroll through your sent messages.

• If an exlamation point (!) appears next to a message, the message was not

sent successfully. If you press , UNSENT appears followed by E0 or

SMS

FE. E0 indicates that there was no Caller ID service. FE indicates that an error occurred during transmission. The fax machine will make 3 attempts at 5-minute intervals to resend the message.

• You can press and then to delete a message when it

appears in the display, or press to print the message.

If you wish to read or resend a message that appears in the display,

press . The text of the message appears.

START/MEMORY

COPY/HELP/POLL

• Press or as needed to scroll through the message.

When you have finished reading the message, you can do any of the following:

• Edit/resend: To resend (and edit if needed) the message, press twice.

The number of the recipient appears in the display. Continue from Step 5 on page 27.

• Delete: To delete the message, press and then .

START/MEMORY

Messages

2. SMS Text

• Print: To print the message, press .

COPY/HELP/POLL

• Read other messages: To return to the message list, press .

• Exit: To return to the date and time display, press .

STOP

Printing or Deleting all Messages

Printing all messages

Follow these steps to print all messages in the inbox or outbox.

SMS

Press once and 3 times.

Press .

Press to print all messages in the

inbox, or to print all messages in the outbox.

Press .

START/MEMORY

Deleting all messages

Follow these steps to delete all messages from the inbox or outbox.

SMS

Press once and twice.

Display:

ALL PRINT

1:INBOX 2:OUTBOX

ALL PRINT OK ?

Display:

ALL DELETE

Press .

Press to delete all messages from

the inbox, or to delete all messages from the outbox.

Press .

START/MEMORY

1:INBOX 2:OUTBOX

ALL DELETE OK ?

SMS Settings

The following settings have been preset at the factory to allow you to use Bizzyline SMS service. Normally the settings do not need to be changed.

SMS Receive function

The SMS Receive function allows you to receive SMS messages. This function is initially turned on. If you wish to refuse reception of all SMS messages, you can turn this function off. (Note: Turning off this setting only turns off SMS message reception. SMS message transmission is still possible.)

SMS Settings

Messages

2. SMS Text

SMS

Press once and once.

Press .

Press to select ON.

(To turn off the function, press .)

Press to return to the date and time display.

STOP

Display:

SMS SETTING

SMS RECEIVE

1=ON, 2=OFF

The display briefly shows your selection, then:

SMS CENTER #

SMS Settings

SMS center numbers

The numbers for the Bizzyline SMS center have been pre-stored in your fax machine. Normally these numbers do not need to be changed. In the event that a change is necessary, use the following procedure. Two numbers must be entered:

♦ Outgoing number: This number is used to send SMS messages. Your fax

machine automatically dials this number when sending an SMS message.

♦ Incoming number: This number is used to receive SMS messages. When

your SMS center calls your fax machine to send an SMS message, your fax machine checks the caller’s number (transmitted to your fax machine by Caller ID) against this stored number. This allows your fax machine to verify that the SMS center is sending a message.

Press and .

Press .

Press to enter the outgoing number, or to enter the incoming

number.

Enter the number (maximum of 32 digits).

SMS

Display:

SMS SETTING

SMS CENTER #

SMS CENTER # 1=OUT,2=IN

• To clear a mistake, press .

• To enter a pause between any of the digits, press . The pause

appears as a hyphen.

Press .

START/MEMORY

FUNCTION

SMS RECEIVE

Press to exit.

STOP

3. Using the Answering Machine

The built-in answering machine allows you to receive both voice messages and faxes while you are out.

To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Press once and once.

Press once.

Lift the handset.

(If you have already recorded a message, you can press to listen to the message.)

REC/

MEMO

PLAY

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Machine

3. Answering

Operating the Answering Machine

START/MEMORY

Press and speak into the handset to record a message.

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press . Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording

procedure.

PLAY

Operating the Answering Machine

Activating the answering machine

To turn on the answering machine so that callers can leave messages, press

RESOLUTION/

RECEPTION MODE

until is selected in the display.

RESOLUTION/

RECEPTION MODE

01-JAN 12:00

♦ The outgoing message will play (you can stop playback by pressing

STOP

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

Operating the Answering Machine

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Machine

3. Answering

Toll Saver Toll Saver

No received messages

NOTHING

3 Rings

Ring

To turn off the Toll Saver function, see page 51.

Received messages

Hello!

Hi!

1 Ring

Ring

OFF

(Answer according to NUMBER OF RINGS setting)

Ring

To adjust the NUMBER OF RINGS setting, see page 74.

Operating the Answering Machine

Listening to received messages

If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages.

Press .

PLAY

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

The messages will play.

PLAY

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

REPEA

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEA

SKIP

STOP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 91.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , , and

START/MEMORY

then .

FUNCTION

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These will be played back together with incoming messages when the key is pressed.

Press once and once.

REC/

MEMO

• The machine begins beeping.

Pick up the handset, press (the machine stops beeping), and then speak into the handset.

START/MEMORY

PLAY

DELETE

Machine

3. Answering

When you have finished speaking, replace the handset or press .

Recording phone conversations (2-way recording)

PLAY

REC/

MEMO

To record a phone conversation, hold down the key during the

conversation you wish to record. When you are finished, release the key. The conversation will be played back when the key is pressed.

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

FUNCTION

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

15 seconds 60 seconds

30 seconds 4 minutes

Press to return to the date and time display.

STOP

The display briefly shows your selection, then:

Display:

A.M. SETTING

RECORDING TIME

REMOTE CODE

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The machine will answer after 19 rings, after

which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

Remote Operations

on page 51).

Optional Answering Machine Settings

♦ Automatic fax reception YES: The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Remote Operations

on page 51).

FUNCTION

Press once and once.

Press once and twice.

Press .

Press to turn on automatic fax

reception, or to turn it off.

Press to return to the date and time display.

STOP

Display:

A.M. SETTING

ON A.M.FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Machine

3. Answering

FUNCTION

Press once and once.

Display:

A.M. SETTING

OGM ONLY MODE

Transfer Function

Press .

Press to turn on OGM only mode,

or to turn it off.

1=YES, 2=NO

The display briefly shows your selection, then:

TOLL SAVER

Press to return to the date and time display.

STOP

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first program the number to call (the transfer number).

FUNCTION

Press once and once.

Display:

A.M. SETTING

Press once and 4 times.

Press .

TRANSFER TEL #

ENTER TEL #

Press the number keys to enter the transfer number.

Transfer Function

• To insert a pause between any two digits of the number, press .

START/MEMORY

Press .

Press to return to the date and time display.

STOP

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Press once and twice.

Press once.

REC/

MEMO

Display:

OGM2(TRANSFER)

FUNCTION

Machine

3. Answering

Lift the handset.

(If you have already recorded a message, you can press to

listen to the message, or press

to delete the message.)

PLAY

DELETE

Transfer Function

START/MEMORY

Press and speak into the handset to record the message.

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to erase

the message.

PLAY

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

FUNCTION

Press once and once.

Display:

A.M. SETTING

DELETE

Press once and 3 times.

Press .

Press to turn on the Transfer function.

(Press to turn the function off.)

Press to return to the date and time display.

STOP

TRANSFER FUNC

1=YES, 2=NO

The display briefly shows your selection, then:

ON A.M.FAILURE

Override Ringing

Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your

recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code number (see page 51),

and . The machine will play back your messages.

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if you

want to hang up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 51).

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the machine to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you wish to change the code, press the panel keys as shown below.

Remote

Machine

3. Answering

Important! Make sure the override code is different from the remote code used for remote operations.

FUNCTION

Press once and once.

Display:

A.M. SETTING

Override Ringing

Press once and 3 times.

Press .

Press the number keys to enter a 3-digit override code.

OVERRIDE CODE

START/MEMORY

Press to store the override code, and then to return to

the date and time display.

STOP

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

The caller calls your machine from a tone dial telephone. When the

outgoing message begins, they should press the key on their telephone.

• The caller will hear a short beep, and the outgoing message will stop.

The caller should enter the override code and by pressing the appropriate keys on their telephone.

• If an incorrect code is entered, the caller will hear four beeps. He or she

must re-enter the correct code within 10 seconds or the line will be disconnected.

Your machine will make a special ringing sound. Pick up the handset to answer the call.

• If you do not answer within 30 seconds, the outgoing message will play

again and the caller can leave a message.

Remote Operations

When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:

FUNCTION

Press once and once.

Press once and twice.

Press .

Press the number keys to enter a 3-digit remote code number.

START/MEMORY

Press to store the remote number, and then to return to

the date and time display.

Display:

A.M. SETTING

REMOTE CODE

STOP

Toll Saver

When you call the machine to listen to your messages, it will answer after one ring if it has received at least one message, or after three rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the first ring, you can simply hang up before it answers, saving yourself the cost of that call.

Machine

3. Answering

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

rings

on page 74).

Changing the number of

Remote Operations

FUNCTION

Press once and once.

Press once.

Press to turn on the Toll Saver

function, or to turn it off.

Press to return to the date and time display.

STOP

Display:

A.M. SETTING

TOLL SAVER

1=YES, 2=NO

The display briefly shows your selection, then:

RECORDING TIME

Retrieving your messages

Call the machine from a tone dial telephone. When your outgoing

message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

Enter your remote code number and then press .

• You will hear a series of beeps equal to the number of messages recorded,

or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

Other remote operations

Remote Operations

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

When you have finished listening to your messages, you can do any of the following:

• Erase all messages: Press , , and .

3 3

Machine

3. Answering

• Repeat playback: Press and .

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Remote Operations

Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the

command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ A.M. mode: , , and .

♦ FAX mod e : , , and .

♦ TEL mode: , , and .

Caution: If you select TEL mode, you will not be able to change the reception mode again.

♦ TEL/FAX mode: , , and .

8 1

8 3

8 4

Remote Operations

Recording a new outgoing message

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

Machine

3. Answering

To turn Transfer on: Press , , and on the telephone.

To turn Transfer off: Press , , and on the telephone.

9 1

Changing the transfer telephone number

Press , , and on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press .

• To insert a pause between any two digits of the number, press .

9 0

Remote Operations

Recording a new transfer message

Press , , and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

9 3

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a memo

You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to.

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

4. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Maximum size

210 mm

600 mm

Minimum weight Maximum weight

52 g/m²

157 g/m²

Loading up to 10 pages at once:

Minimum size Maximum size

148 mm

140 mm

Minimum weight Maximum weight

52 g/m²

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

210 mm

80 g/m²

297 mm

Faxes

4. Sending

5 mm

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast

explained on page 61.

below, then dial the receiving machine as

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

♦ The default resolution setting is STANDARD and the default contrast setting

is AUTO.

♦ You must adjust the settings each time you don’t want to use the default

settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Faxes

4. Sending

Adjusting the Resolution and Contrast

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

RESOLUTION/

RECEPTION MODE

Press one or more times until the desired resolution and

contrast settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by

pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

READY TO SEND

Faxes

4. Sending

Pick up the handset or press . Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

• If you are on a Flash-type PBX and are

dialing out, press , wait for the connection to the outside line, and then dial the number.

ABC1DEF

2 3

GHI

JKL

MNO

WXYZ

TUV

PQRS

REPEAT

DELETE

SKIP

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

When you hear the fax tone, press . Replace the handset.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 92).

Note:

If the transmission is unsuccessful and DOCUMENT JAMMED appears in the

display, remove the document as explained on page 106. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialling

You can store up to 60 fax, phone, or SMS numbers in the machine for

automatic dialling.

♦ Auto-dial numbers are dialled by pressing until the desired number

appears in the display, and then .

START/MEMORY

Storing fax, phone, and SMS numbers for auto dialling

FUNCTION

Press once and once.

Press once.

Enter the fax or voice number by pressing the number keys. Up to 32

digits can be entered (only 20 digits can be stored for an SMS number).

(Note: A space cannot be entered.)

Important: An SMS number must include the area code.

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several

pauses can be entered in a row.

FUNCTION

• If you are on a Flash-type PBX and are storing a number for an outside line,

press , press to insert a pause, and then enter the fax or voice

number. (When you dial the auto-dial number, you will automatically dial out without the need to press the key.)

FUNCTION

Display:

ENTER TEL/FAX #

Faxes

4. Sending

• If you are on a PBX that requires dialing a number to dial out and are

storing a number for an outside line, enter the number, press to

insert a pause, and then enter the number of the receiving machine. (When you dial the auto-dial number, you will automatically dial out without the need to dial the number for an outside line.)

FUNCTION

Sending a Fax by Automatic Dialling

START/MEMORY

Press .

Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ( ) + , - : ; < = > ? @ [ ] ^ _ ` { | }

START/MEMORY

Press .

Return to Step 2 to store another number, or press to return to the

Display:

STOP

date and time display.

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 91.

Note: The fax machine uses a lithium battery to keep automatic dialling numbers

and other programmed information in memory when the power is turned off.

Battery power is consumed primarily when the power is off. With the power kept

continuously off, the life of the battery is about 5 years. If the battery dies, have

your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear

a number, follow these steps:

FUNCTION

Press once and once.

Press or until the number you wish to edit or clear appears in

the display.

Press once.

Select EDIT or CLEAR:

EDIT: CLEAR:

Display:

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Faxes

4. Sending

START/MEMORY

Press .

Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 64). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

Sending a Fax by Automatic Dialling

START/MEMORY

Press .

Return to Step 2 to edit or clear another number, or press to

return to the date and time display.

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or

make a phone call.

If you are sending a fax, load the

document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

READY TO SEND

STOP

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

If you are sending a fax, press . Dialling and transmission

begins.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 92).

If you are making a phone call, lift the handset. Dialing begins.

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/MEMORY

when you don't need to speak to the other party before faxing.

Load the document(s).

• If desired, press to set the

key to begin dialling. You can use this method to dial a full number

RESOLUTION/

RECEPTION MODE

resolution and/or contrast.

READY TO SEND

Enter the number of the receiving machine by pressing the number

keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen.

Several pauses can be entered in a row.

• If you are on a Flash-type PBX and are dialing out, press , press

FUNCTION

to insert a pause, and then enter the number of the receiving

machine.

FUNCTION

• If you are on a PBX and must dial a number to dial out, enter the number,

FUNCTION

press to insert a pause, and then enter the number of the receiving

machine.

Check the display. If the number of the receiving machine shown is

correct, press .

• If the number is not correct, press to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

START/MEMORY

STOP

Faxes

4. Sending

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled. This procedure can be

used to send a fax or make a phone call.

If you are sending a fax, load the

document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you

wish to dial.

RECEPTION MODE

READY TO SEND

If you are sending a fax, press . Dialling and transmission

begins.

If you are making a phone call, lift the handset. Dialling begins.

Note:

If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in

the display, remove the document as explained on page 106. (This may occur

if the other fax machine doesn’t respond properly when you attempt to send

the document.)

START/MEMORY

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax

and the line is busy, the fax machine will automatically redial the number. The

fax machine will make three redial attempts at an interval of five minutes.

During this time, RECALLING will appear in the display, followed by a two-digit

number assigned to the fax job. You will not be able to dial any other locations

while the message appears.

Sending a Fax by Automatic Dialling

♦ To stop automatic redialling, press .

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before three redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a

transmission due to noise on the telephone line before printing at the

receiving end. This function is called Error Correction Mode (ECM). ECM is

effective for both transmissions and receptions, and is only effective when the

other fax machine has ECM as well.

If desired, you can turn ECM off. This will increase slightly the amount of

memory available for memory transmission and reception.

FUNCTION

Press once and once.

Press once and 5 times.

OPTION SETTING

ECM MODE

Faxes

4. Sending

Press once.

Press to select YES, or to

select NO.

Press to return to the date and

time display.

STOP

1=YES, 2=NO

The display briefly shows

your selection, then:

RECEIVE RATIO

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from

memory. This increases transmission speed and allows you to send a fax to

multiple destinations in a single operation. After transmission, the document is

automatically cleared from memory.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different

locations in just one operation.

♦ When sending to multiple locations, only auto-dial numbers can be used to

dial the numbers of the receiving machines.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

START/MEMORY

Press .

Press (or ) until the name of the number appears in the display

(if no name was stored, the number will appear).

Press to select the number.

Repeat Steps 3 and 4 for each of the other locations to which you wish

to send the fax (maximum of 20).

• To check your selected locations, press to scroll through them. To

delete a location, scroll to the location and then press .

STOP

Sending a Fax From Memory

When you are ready to begin transmission, press .

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Memory transmission

You can also send a fax through memory when sending to a single location.

This is convenient when sending to locations where the line is often busy, as it

saves you from waiting to pick up the original document and frees the feeder

for other operations.

To send a fax through memory, load the document, press , and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and press .

♦ Press once to select the last number dialled and press .

START/MEMORY

Faxes

4. Sending

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY

IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press if you want to transmit the pages which have been stored

♦ Press if you want to cancel the entire transmission.

START/MEMORY

up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

STOP

5. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RESOLUTION/

RECEPTION MODE

selected in the display.

When the reception mode is set to TEL/FAX, your fax machine automatically

answers all calls on one ring. After answering, your fax monitors the line for

about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

until TEL/FAX is

RESOLUTION/

RECEPTION MODE

01-JAN 12:00

TEL/FAX

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by

pseudo ringing. An extension phone connected to the same line will not ring

after the connection has been established. The handset of a parallel

extension telephone can, however, be picked up to answer the call. If pseudo

ringing does not stop when the handset is lifted, press on the dial pad of

the phone (this is only possible from a tone dial phone). If pseudo ringing is

not cancelled in this way, the fax machine will send fax tones down the line,

rendering conversation impossible.

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Using A.M. Mode

FUNCTION

Press once and once.

Press once and 3 times.

Press once.

Enter a number as follows for the desired duration:

15 SEC 15 seconds

30 SEC 30 seconds

60 SEC 60 seconds

120 SEC 120 seconds

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

(Selections appear alternately)

FLASH SELECT

Faxes

5. Receiving

Using A.M. Mode

RESOLUTION/

To select A.M. mode, press until is selected in the display.

RESOLUTION/

RECEPTION MODE

In A.M. mode, your fax machine will automatically receive voice messages

and faxes. See Chapter 2 for more details.

RECEPTION MODE

01-JAN 12:00

Using FAX Mode

To select FAX mode, press

RESOLUTION/

RECEPTION MODE

selected in the display.

RESOLUTION/

RECEPTION MODE

When the reception mode is set to FAX, the fax machine will automatically

answer all calls on one ring and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

75.

until FAX is

01-JAN 12:00

FAX

Using TEL Mode

1 ring Fax reception

on page

Changing the number of rings

If desired, you can change the number of rings on which the fax machine

answers incoming calls in FAX and TEL/FAX mode. Any number from 1 to 4

can be selected.

FUNCTION

Press once and once.

Display:

OPTION SETTING

Using TEL Mode

Press once.

Enter the desired number of rings (any

number from 1 to 4).

Example: 3 rings

Press to return to the date and time display.

STOP

Using TEL Mode

To select TEL mode, press

RECEPTION MODE

selected in the display.

NUMBER OF RING

ENTER (1-4) (1)

The display briefly shows your selection, then:

FAX R E M OT E #

Faxes

5. Receiving

RESOLUTION/

until TEL is

RESOLUTION/

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls by picking

up the fax machine’s handset or an extension phone connected to the same

line.

01-JAN 12:00

TEL

Using TEL Mode

Answering with the fax’s handset

When the fax machine rings, pick up

the handset.

If you hear a fax tone, wait until the

display shows FAX RECEIVING and

then replace the handset.

Note: If you have set the Fax Signal Receive setting

(page 77) to NO, press to begin reception.

If the other party first speaks with you

and then wants to send a fax, press

START/MEMORY

the sender presses their Start key.)

after speaking. (Press before

Beep

START/MEMORY

FAX RECEIVING

• When FAX RECEIVING appears in the

display, hang up.

Answering on an extension phone

Answer the extension phone when it

rings.

Optional Reception Settings

If you hear a soft fax tone, wait until your fax responds (the extension

phone will go dead), then hang up.

Beep

Phone goes dead

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension

phone (only on a tone dial phone). This signals the fax to begin

reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

(see below) to NO.

• Your fax will not accept the signal to begin reception ( ) if a document

is loaded in its feeder.

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after

answering a call on your fax or an extension phone. If you use a computer fax

modem to send documents on the same line, you must turn this function off in

order to prevent your fax from mistakenly attempting to receive documents

from the computer fax modem. Follow the steps below to change the setting.

FUNCTION

Press once and once.

Press once and 5 times.

Display:

OPTION SETTING

FAX SIGNAL RX

Faxes

5. Receiving

Optional Reception Settings

Press once.

1=YES, 2=NO

Press to turn on the function, or

Press to return to the date and time display.

to turn it off.

STOP

The display briefly shows your selection, then:

CALLER-ID

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an

extension telephone. You can select any number from 0 to 9.

FUNCTION

Press once and once.

Press once.

Display:

OPTION SETTING

FAX R E M OT E #

ENTER (0-9) (5)

Enter the desired number (any number

from 0 to 9).

Example: 3

Press to return to the date and time display.

STOP

The display briefly shows your selection, then:

TRANSACTION

Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of

received documents to fit the size of the printing paper. This ensures that data

on the edges of the document are not cut off. If desired, you can turn this

function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

FUNCTION

Press once and once.

Press once and 4 times.

Press once.

Press to select AUTO, or to

select 100%.

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

PRINT CONTRAST

Faxes

5. Receiving

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of

paper, the imaging film needs replacement, or the paper jams, incoming faxes

will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will

appear in the display, alternating with ADD PAPER & PRESS START KEY or

CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper

(and press ), replace the imaging film, or clear the jam, the stored

documents will automatically print out.

START/MEMORY

6. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made.

Load the document(s) face down. (Maximum of 10 pages.)

RESOLUTION/

• If desired, press to set the

resolution and/or contrast. (The default resolution setting for copying is FINE.)

If desired, select an enlarge/reduce setting, and/or select the number of copies per original:

• ENLARGE/REDUCE: Press or until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and AUTO. (The default setting is 100%.)

Example: Press twice

RECEPTION MODE

READY TO SEND

RATIO:125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. (The default setting is 1.)

Example: Press for five copies

When you are ready to begin copying, press .

If MEMORY IS FULL appears...

If the memory becomes full while a document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out. This may happen if the resolution is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original. To avoid using memory, use STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting, and make only one copy per original.

COPY/HELP/POLL

Copies

6. Making

Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use

the copy cut-off setting to select whether the remaining part of the document

will be cut off or printed on a second page. The initial setting is YES (cut off

the remainder). To change the setting, follow the steps below.

FUNCTION

Press once and once.

Press once and twice.

Press once.

Press to set copy cut-off to YES

(the remaining part of the document

will not be printed), or to set copy

cut-off to NO (the remaining part will be

printed on a second page).

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

COPY CUT-OFF

1=YES, 2=NO

The display briefly shows your selection, then:

BACKLIGHT

7. Special Functions

Caller ID (Requires Subscription to Service)

Note: The Caller ID function is not available in some countries.

If you subscribe to a caller identification service from your telephone

company, you can set your fax machine to display the name and number of

the caller while the fax rings.

Important:

♦ To use this function, you must subscribe to a caller identification service

from your telephone company.

♦ Your fax may not be compatible with some caller identification services.

FUNCTION

Press once and once.

Press once and 6 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press .)

Press to return to the date and

time display.

STOP

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

The display briefly shows your selection, then:

ECM MODE

Functions

7. Special

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will

alternately appear in the display, beginning just before the second ring. The

information will continue to be displayed until the line is disconnected.

Note: Some caller ID services may not provide the name of the caller. In this case,

only the phone number will appear.

Display example

JOHN DOE

Caller’s name Caller’s number

5258693

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE No caller information was received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR Noise on the telephone line prevented reception of

caller information.

OUT OF AREA The call was made from an area which does not have a

PRIVATE CALL Caller information was not provided by the telephone

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request.

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID

function, your fax machine will keep information on the most recent 30 calls

and faxes you have received. You can view this information, which consists of

the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you

can immediately dial a number when it appears.

Press twice.

Press or to scroll through the list.

If you want to dial one of the numbers in the list, scroll through the list

until the number appears in the display.

• Fax: If you want to send a fax, load the

document and then press .

Dialling and transmission begin.

START/MEMORY

Fax:

• Voice ca l l : If you want to make a voice

call, pick up the handset (or press

). Dialling begins automatically. (If

you pressed , pick up the handset

when the other party answers.)

Press when you have finished viewing the list.

STOP

Voice call:

START/MEMORY

Functions

7. Special

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

With Caller ID turned on, you can set your fax to make a special ringing sound

when you receive a call from a designated phone number. This lets you know

immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps

below (only one phone number can be entered).

FUNCTION

Press once and 3 times.

Press once and once.

Press once.

Press to store a number.

Display:

ENTRY MODE

PRIORITY #

1=SET, 2=CLEAR

(To clear a previously stored number, press and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

START/MEMORY

Press to store (or clear) the number.

Press to return to the date and time display.

STOP

OWN NUMBER SET

Caller ID (Requires Subscription to Service)

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in

Blocking Reception of Unwanted Faxes

well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number

you have specified as a "Junk Number", your fax will break the connection as

soon as it receives the calling phone number from the caller ID service (before

the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

in this chapter to block voice calls as

(see page 88). Only one number can

Functions

7. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party

that you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, follow the steps below to enter the fax number from which

you do not wish to receive faxes. One fax number can be entered.

FUNCTION

Press once and 3 times.

Press once and twice.

Press once.

Press to store an Anti Junk number, or to clear a previously

stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

Press .

Press to return to the date and time display.

START/MEMORY

STOP

Display:

ENTRY MODE

ANTI JUNK #

1=SET, 2=CLEAR

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document to

your machine without operator assistance. In other words, the receiving fax

machine, not the transmitting fax machine, initiates the transmission.

Dial the fax machine you want to poll

using one of the following methods:

• Enter the full number using the numeric keys.

• Pick up the handset (or press ) and dial the full number. Wait for the fax

answerback tone.

• If the number has been stored for automatic dialling, press or

until the name (or number) of the other party appears in the display.

Press .

COPY/HELP/POLL

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Functions

7. Special

PBX operations

If your fax is connected to a PBX, you can use it to perform the following

operations:

Making enquiry calls: During a call, you can put the other party on hold,

make a further call to a third party, and then go back to your original caller.

Transferring calls: You can transfer a call to another number on the same

PBX without operator assistance.

Making enquiry calls

During the telephone conversation, press . This puts the other party

on hold.

When you hear the dial tone, dial the number of the third party for the

enquiry call.

When you have finished the enquiry call, you will be automatically

returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press . This puts the other party

on hold.

When you hear the dial tone, dial the number to which you want to

transfer the call. When the other party answers, hang up, and the call

will be transferred.

• If the other party does not answer, press again to return to the original

caller.

8. Printing Lists

You can print lists showing settings and information entered in the fax

machine. The lists are described below. To print a list, follow these steps.

Lists

8. Printing

FUNCTION

Press once and twice.

Press once.

Press or until the desired list appears in the display.

Press once.

START/MEMORY

Press to print the list.

Display:

LISTING MODE

TEL # LIST

PRESS START KEY

Telephone Number List

This list shows the fax and phone numbers that have been stored for

automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The

list also shows your name and fax/telephone number as entered in the

machine, and a sample of the header printed at the top of every page you

transmit (HEADER PRINT).

Message List

This list shows information about the messages currently recorded in the

answering machine, including the date and time each messages was

recorded, the length, and the type.

Caller-ID List

This list shows information about your 30 most recent calls. (This list is only

available if you are using the Caller ID function.)

Printing Lists

Transaction Report

This report is printed out automatically after an operation is completed to

allow you to check the result. Your fax machine is set at the factory to print out

the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in Transaction Report

SENDER/

RECEIVER

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAG ES Number of pages transmitted/received.

NOTE (One of the following notes will appear under NOTE in the

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P. FA IL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-0 to COM.E-7 - A telephone line error prevented the

transaction. See

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Line error

on page 97.

Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

FUNCTION

Press once and once.

Press once and twice.

Press once.

Press a number from to to select the condition for printing.

ALWAYS PRINT A report will be printed after each

ERROR/MEMORY A report will be printed after an error or a

SEND ONLY A report will be printed after each

1 5

transmission, reception, or error.

memory operation.

transmission.

Display:

OPTION SETTING

TRANSACTION

1:ALWAYS PRINT

(Selections appear alternately)

Lists

8. Printing

ERROR ONLY A report will be printed only when an error

NEVER PRINT A report will never be printed.

Press to return to the date and time display.

STOP

occurs.

The display briefly shows your selection, then:

PSEUDO RING

Help List

This list provides a brief guide to the operation of the machine. Press

whilst no document is loaded in the feeder to print this list.

COPY/HELP/POLL

9. Maintenance

Print head

Clean the print head frequently to ensure optimum printing performance.

Note: Remove the paper from the paper tray before cleaning the print head.

Unplug the telephone line and then the

power cord, and open the operation

panel (press ➊).

Take the imaging film out of the print

compartment and place it on a sheet of

paper.

Wipe the print head with isopropyl

alcohol or denatured alcohol.

Caution!

• Do not use benzene or thinner. Avoid

touching the print head with hard objects.

• The print head may be hot if your fax

machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.

Print head

Maintenance

Place the imaging film back in the print

compartment.

Rotate the front gear until the film is taut, and then close the operation

panel (press down on both sides to make sure it clicks into place).

9. Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of

transmitted images and copies.

Note: Remove the paper from the paper tray before cleaning the scanning

glass and rollers.

Open the operation panel (press ➊).

Maintenance

Flip up the green levers on each side of

the white roller.

Wipe the scanning glass (under the

white roller) and rollers with a cotton

swab.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening

the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol

gets on the rollers.

Flip down the green levers on each side of the white roller. Rotate the

front gear until the film is taut, and then close the operation panel (press

down on both sides to make sure it clicks into place).

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution! Do not use benzene or thinner. These solvents may damage or

discolor the machine.

10. Troubleshooting

Problems and Solutions

Line error

Problem Solution

LINE ERROR appears in the display.

Try the transaction again. If the error persists, check the following:

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different telephone line.

• If the problem still occurs, your fax machine may need service.

shooting

10. Trouble-

Problems and Solutions

Dialling and transmission problems

Problem Solution

No dial tone when you pick up the handset or

press the key.

Dialling is not possible. • Make sure the power cord is properly plugged into

The power is on, but no transmission takes place.

Nothing is printed at the receiving end.

• Make sure the handset cord is connected to the correct socket. See page 10.

a power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone.

• Make sure that the document for transmission is placed face down in the feeder.

Connecting the handset

A distorted image is received at the other end.

• Noise on the telephone line may cause distortion. Try sending the document again.

• Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.

Sharp UX-S10 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual