Sharp UX-B30 User Manual

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UX-B30 TELEFAX

UX-B30DE_GERMAN_G4441

MODELL

UX-B30

TELEFAX

BEDIENUNGSANLEITUNG

1. Installation

2. Sending Faxes

3. Receiving Faxes

4. Making Copies

5. Answering Machine Connection

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

all.book Page 1 Tuesday, June 1, 2004 4:24 PM

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VAR NI NG :

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet

gemakkelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all'apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d'alimentation) doit être située près de l'appareil et facilement accessible.

This equipment complies with the requirements of Directive 1999/5/EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE. Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE. Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG. Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC. Dette udstyr overholder kravene i direktiv 1999/5/EF. Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY.

Dieses Faxgerät kann an öffentliche Fernsprechnetze nach TBR21-Standard in Deutschland, Österreich und in der Schweiz angeschlossen werden.

This is a facsimile product operating in German, Austrian and Swiss analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-B30.pdf

all.book Page 111 Tuesday, June 1, 2004 4:24 PM

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Hotline: 0180/5 23 46 76

(0,12 EUR/Min.)

Hotline: 0180/5 23 46 77

(0,12 EUR/Min.)

all.book Page 112 Tuesday, June 1, 2004 4:24 PM

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all.book Page 1 Tuesday, June 1, 2004 4:24 PM

Introduction

Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below.

Print cartridge yield* (at 4% coverage**)

Paper tray capacity Approx. 100 A4-size sheets

Recording system Thermal inkjet

Print resolution

Effective printing width 203 mm max.

Memory size** 448 KB (approx. 24 average pages with ECM

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Automatic dialling 30 numbers

Initial cartridge

Quality mode OFF: Approx. 300 A4 pages

Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B

Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages

(at room temperature; maximum stack height should not be higher than the line on the tray)

× 600 dpi

600

turned off)

Telephone function Yes (cannot be used if power fails)

Applicable telephone line Public switched telephone network (TBR21) / PBX

Reception modes TEL/FAX, TEL, FAX, A.M.

*Quality mode is initially turned off. To turn on Quality mode, see page 21.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

all.book Page 2 Tuesday, June 1, 2004 4:24 PM

Automatic document feeder

10 pages max. (A4, 80 g/m

paper)

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Scanning Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display 16-digit LCD display

Power requirements 220-230 V AC, 50 Hz

Noise emission Less than 70 dBA (measured according to EN

27779 (DIN 45635))

Power consumption Standby: 5.3W

Maximum: 35 W

Operating temperature 15 - 32°C

Humidity 25 - 80% RH

Dimensions (without

attachments)

Width: 354 mm Depth: 247 mm Height: 138 mm

Weight (without

Approx. 3.2 kg

attachments)

all.book Page 3 Tuesday, June 1, 2004 4:24 PM

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important:

This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

The fax machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

all.book Page 4 Tuesday, June 1, 2004 4:24 PM

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

all.book Page 5 Tuesday, June 1, 2004 4:24 PM

Table of Contents

A Look at the Operation Panel 7

1. Installation 10

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 23

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Setting the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Sending Faxes 37

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 40

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 44

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

3. Receiving Faxes 57

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Auto-Cordless Fax Control

(answering with an extension phone in TEL mode) . . . . . . . . . . . . . 62

Stiller Faxempfang . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

all.book Page 6 Tuesday, June 1, 2004 4:24 PM

Table of Contents

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

4. Making Copies 68

5. Answering Machine Connection 71

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 71

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

6. Special Functions 77

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 77

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . .82

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 83

PBX operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

7. Printing Lists 85

8. Maintenance 89

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

9. Troubleshooting 97

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Quick Reference Guide 106

Guide de référence rapide 107

Index 108w

all.book Page 7 Tuesday, June 1, 2004 4:24 PM

A Look at the Operation Panel

1 2 3 4

FAX

ABRUF

HALTEN

AUFLÖS./ EMPFANG

PATRONE

WAHLW.WAHLW.

STOP

KOPIE/

HILFE

START/ SPEICHER

TEL

TEL/FAX

7 8 9 10 11 12

Display

This displays messages and prompts to help you operate the machine.

R key

If you are on a Flash-type PBX, use this key to dial out (first press the R key and then dial the number; page 43).

5 5 6

RESOLUTION/RECEPTION key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 41). At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 30).

INK key

Press this key before installing or replacing the print cartridge to move the print cartridge holder to the cartridge replacement position (page 17).

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers (page 48).

all.book Page 8 Tuesday, June 1, 2004 4:24 PM

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

POLL key

Press this key after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (page 83).

HOLD key

Press this key to put the other party on hold during a phone conversation (page 63).

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document (page 43). Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key after dialling to begin fax transmission (page 44). Press this key before dialling to send a fax through memory (page 54). The key can also be pressed in the date and time display to show the percentage of memory currently used.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of the document (page 69). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

all.book Page 9 Tuesday, June 1, 2004 4:24 PM

Monitoring phone conversations

When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the

speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press

or (the volume reverts to the lowest setting each time the

handset is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker (press once again) before you replace the handset.

all.book Page 10 Tuesday, June 1, 2004 4:24 PM

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.

Paper tray extension

Handset cord

Paper tray

Telephone line cord

Print cartridge

Handset

Operation manual

all.book Page 11 Tuesday, June 1, 2004 4:24 PM

Attachments

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Removing the packing tape

Open the operation panel.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

1. Installation

Keep the area around the machine clear.

Open the print compartment cover.

all.book Page 12 Tuesday, June 1, 2004 4:24 PM

Attachments

Remove the tape.

Close the print compartment cover and then the operation panel.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

all.book Page 13 Tuesday, June 1, 2004 4:24 PM

Attaching the paper tray

Attach the paper tray.

Attachments

1. Installation

Attach the paper tray extension.

Insert horizontally

Click!

and rotate up

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Caution! Do not touch or pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.

all.book Page 14 Tuesday, June 1, 2004 4:24 PM

Loading Printing Paper

You can load up to 100 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Insert the stack of paper into the tray,

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

PRINT SIDE UP

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD PAPER INTO THE PAPER TRAY

•

DO NOT FORCE IT DOWN INTO THE FEED SLOT

The stack should not be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

all.book Page 15 Tuesday, June 1, 2004 4:24 PM

Connecting the Power Cord

Plug the power cord into a 220-230 V, 50 Hz, earthed AC (2-prong) outlet.

Caution!

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 11). Plugging in the power cord without doing so may damage the machine.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

all.book Page 16 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

Follow these steps to install or replace the print cartridge.

♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B

cartridge.

Print cartridge yield (at 4% coverage)

Initial cartridge

Quality mode OFF: Quality mode ON: Approx. 200 A4 pages

Replacement cartridge (SHARP UX-C70B)

Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages

Quality mode is initially turned off. To turn on Quality mode, see page 21.

Approx. 300 A4 pages

Caution!

Do not open the print compartment cover or insert your hand in the machine while it is printing.

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord is plugged in and paper is loaded

before installing or replacing the print cartridge.

♦ If a document is inserted in the feeder, remove the document before

installing or replacing the print cartridge (see page 39).

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by pressing

STOP

, or if a paper jam has occurred, by removing the paper jam (see page 105).

all.book Page 17 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

PATRONE

Press .

• Make sure the handset is on its cradle.

If the handset is not on the cradle, pressing will have no effect.

PATRONE

Display:

REPLACE INK &

PRESS INK KEY

• The print cartridge holder moves to the cartridge replacement position.

Open the operation panel.

Open the print compartment cover.

1. Installation

Remove cartridge.

only

the tape from the new

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area on the cartridge.

all.book Page 18 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

Make sure the cartridge holder has moved slightly away from the right side

of the compartment, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the cartridge holder, or pull on the cable that is connected to the cartridge holder.

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the cartridge replacement position

when this has happened, press .

Insert the new print cartridge into the cartridge holder.

PATRONE

Cable

Gold contact area

Place your index finger on the tab as shown and close the cartridge holder

cover with your thumb. Make sure the cover clicks into place.

all.book Page 19 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

Close the print compartment cover.

Close the operation panel, pressing down firmly to make sure it clicks into

place.

PATRONE

Press to make the print cartridge holder return to its home position.

Display:

1. Installation

REPLACE INK &

PRESS INK KEY

CHANGE CARTRIDGE

1=NEW, 2=OLD

Press (NEW) if the cartridge you installed is new.

Press (OLD) if the cartridge you installed is old.

Display when “NEW” is selected:

NEW CART. OK?

OK: PRESS START

all.book Page 20 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

START/ SPEICHER

Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 92.)

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

Display when “NEW” is selected:

ALIGN CARTRIDGE

1=PRINT,2=SET

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

After the alignment page is printed, the display shows:

In this example, “15” comes closest to forming a straight line.

ENTER (0-30) 15

all.book Page 21 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

Press the number keys to enter the number of the straightest line.

Example:

STOP

• If you make a mistake, press and then repeat the entry.

START/

SPEICHER

Press .

• This completes the alignment procedure.

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/

When you are finished, press

SPEICHER

ADD PAPER &

PRESS START KEY

Quality mode(using more/less ink)

1. Installation

If you prefer a higher quality image when printing faxes and copies, turn on Quality mode. If you wish to use less ink or speed up ink drying time, turn off Quality mode.

♦ Quality mode is initially turned off.

Press once and twice.

Press once.

Display:

PRINT SET-UP

QUALITY MODE

1=ON, 2=OFF

all.book Page 22 Tuesday, June 1, 2004 4:24 PM

Installing the Print Cartridge

Press to turn on Quality mode, or

The display briefly shows your selection, then:

to turn it off.

STOP

Press to return to the date and time display.

HQ FAX PRINT

High-quality fax print setting (fast/slow printing of faxes)

The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality fax print setting is initially turned on.

Display:

Press once and twice.

Press once and 3 times.

PRINT SET-UP

HQ FAX PRINT

Press once.

Press to turn on high-quality fax

print, or to turn it off.

Press to return to the date and time display.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

HQ COPY

TEL.SET

TEL.LINE

all.book Page 23 Tuesday, June 1, 2004 4:24 PM

Connecting the Telephone Line Cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

♦ Note for Germany:

In Germany, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line. If you don't have the standard NFN-outlet of TELEKOM, you can purchase an NFNadapter at your retailer.

1. Installation

all.book Page 24 Tuesday, June 1, 2004 4:24 PM

Connecting the Telephone Line Cord

Other devices

If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket.

♦ Connecting an answering machine to the fax or a wall socket will allow you

to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 5.

♦ You can use an extension phone connected to the fax or a wall socket to

make and receive calls like any normal telephone. For details on receiving faxes from the extension phone, see Chapter 3.

Germany:

The TEL. SET socket is not available on the fax. We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord into the left connector.

Switzerland, Austria:

An extension phone cannot be used. An answering machine can be used if it is connected to a wall socket (the TEL. SET socket is not available).

all.book Page 25 Tuesday, June 1, 2004 4:24 PM

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

AUFLÖS./ EMPFANG

WAHLW.WAHLW.

STOP

START/ SPEICHER

KOPIE/

HILFE

START/ SPEICHER

Display:

ENTRY MODE

Press once and twice.

TEL/FAX

PATRONE

ABRUF

HALTEN

STOP

1. Installation

Press once.

Enter your fax number by pressing the number keys (max. 20 digits).

OWN NUMBER SET

ENTER FAX #

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

all.book Page 26 Tuesday, June 1, 2004 4:24 PM

Entering Your Name and Fax Number

START/

SPEICHER

Press .

Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( Ä Ö Ü ä ö ü

(Note: Characters particular to the selected display language will appear at the end of the symbol list.)

Display:

DATE&TIME SET

Press .

START/ SPEICHER

STOP

Press to return to the date and time display.

all.book Page 27 Tuesday, June 1, 2004 4:24 PM

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

AUFLÖS./

EMPFANG

WAHLW.WAHLW.

KOPIE/

HILFE

STOP

START/ SPEICHER

Display:

ENTRY MODE

Press once and twice.

PATRONE

TEL/FAX

ABRUF

HALTEN

STOP

1. Installation

Press once and once.

The currently set date

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

appears (example):

DATE&TIME SET

DATE 15-08-2004

DATE 05-08-2004

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

all.book Page 28 Tuesday, June 1, 2004 4:24 PM

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

DATE 05-01-2004

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

START/

SPEICHER

Press to start the clock.

STOP

Press to return to the date and time display.

Note: The time setting will change automatically at the beginning and end of

summertime.

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

all.book Page 29 Tuesday, June 1, 2004 4:24 PM

Setting the Reception Mode

The machine has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

1. Installation

all.book Page 30 Tuesday, June 1, 2004 4:24 PM

Setting the Reception Mode

Setting the reception mode

Make sure a document

AUFLÖS./

EMPFANG

press until the arrow in the display points to the desired mode.

is not loaded in the document feeder

AUFLÖS./

EMPFANG

, and then

TEL

01-JAN 10:30

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

AUFLÖS./ EMPFANG

PATRONE

ABRUF

HALTEN

WAHLW.WAHLW.

KOPIE/

HILFE

STOP

START/ SPEICHER

AUFLÖS./

EMPFANG

01-JAN 10:30

TEL/FAX

For more information on receiving faxes in FAX, TEL and TEL/FAX modes, see Chapter 3. For more information on using A.M. mode, see Chapter 5.

FAX

all.book Page 31 Tuesday, June 1, 2004 4:24 PM

Flash Select Setting for PBX

Note: This setting is normally only used in Germany. In other countries, you

can try changing the setting if you encounter difficulty with the default setting.

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.

Press once and 3 times.

Press once and 7 times.

Press once.

Select (SHORT TIME) if your PBX line is a normal telephone line.

Select (LONG TIME) if your PBX line is a high-speed line.

Display:

OPTION SETTING

FLASH SELECT

1: SHORT TIME

The display briefly shows your selection, then:

FAX SIGNAL RX

1. Installation

STOP

Press to return to the date and time display.

all.book Page 32 Tuesday, June 1, 2004 4:24 PM

Setting the Display Language

If desired, you can change the language used in the display, reports and lists. Press the keys on the operation panel as follows:

Press once and 3 times.

Press once and 8 times.

Press once.

Press or until the desired language appears in the display.

START/

SPEICHER

Press .

Display:

OPTION SETTING

LANGUAGE

• The machine will beep and the display will change to the selected

language.

STOP

Press to return to the date and time display.

all.book Page 33 Tuesday, June 1, 2004 4:24 PM

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

TEL/FAX

ABRUF

HALTEN

Volume Adjustment

1. Installation

AUFLÖS./ EMPFANG

PATRONE

WAHLW.WAHLW.

KOPIE/

HILFE

STOP

START/ SPEICHER

Speaker

Press .

Press or to select the desired volume level.

• Press again to turn off the speaker.

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

all.book Page 34 Tuesday, June 1, 2004 4:24 PM

Volume Adjustment

Ringer

Press or to select the desired volume level.

(Make sure has not been pressed and a document is not loaded in the

feeder.)

Display:

RINGER: HIGH

RINGER: MIDDLE

• The ringer will ring once at the selected

level.

If you selected RINGER: OFF OK ? to

START/

turn off the ringer, press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

SPEICHER

RINGER: LOW

RINGER: OFF OK ?

all.book Page 35 Tuesday, June 1, 2004 4:24 PM

Volume Adjustment

Error beep off

The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.

Press once and 3 times.

Press once.

Press to turn on the error beep or

to turn off the error beep.

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

ERROR BEEP

1=YES, 2=NO

The display briefly shows your selection, then:

END BEEP

1. Installation

End beep off

The fax machine normally sounds one long beep when transmission, reception, or copying ends normally. If you wish to turn off the end beep, follow the steps below.

Press once and 3 times.

Press once and twice.

Display:

OPTION SETTING

END BEEP

all.book Page 36 Tuesday, June 1, 2004 4:24 PM

Volume Adjustment

Press once.

Press to turn on the end beep or

to turn off the end beep.

STOP

Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

KEY TONE

Key tone off

The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

Press once and 3 times.

Press once and once.

Display:

OPTION SETTING

KEY TONE

Press once.

Press to turn on the key tone or

to turn off the key tone.

STOP

Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

FINE PRIORITY

all.book Page 37 Tuesday, June 1, 2004 4:24 PM

2. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum size Minimum weight

148 mm

140 mm

52 g/m²

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

10 sheets at once:

Size: A4

(210 x 297 mm) Weight: 80 g/m

Letters or graphics within 4 mm of the top and bottom edges of a document will not be scanned.

1 sheet at a time (manual feeding):

Size: 210 x 600 mm Weight: 157 g/m

4 mm

Letters in the shaded area will

210 mm

not be scanned.

Faxes

2. Sending

4 mm

all.book Page 38 Tuesday, June 1, 2004 4:24 PM

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 A4-size sheets can be placed in the feeder at once. The sheets will automatically feed into the machine starting from the bottom sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder just before the last sheet is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick sheets which must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

all.book Page 39 Tuesday, June 1, 2004 4:24 PM

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjust the resolution and/or contrast settings as explained on page 40, then dial the receiving machine as explained on page 43.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Loading the Document

Faxes

2. Sending

Open the operation panel.

Remove the document.

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

all.book Page 40 Tuesday, June 1, 2004 4:24 PM

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

♦ The default resolution setting is STANDARD and the default contrast setting

is AUTO.

♦ You must adjust the settings each time you don’t want to use the default

settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

all.book Page 41 Tuesday, June 1, 2004 4:24 PM

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

Adjusting the Resolution and Contrast

Faxes

2. Sending

AUFLÖS./

EMPFANG

Press one or more times until the desired resolution and contrast

settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

all.book Page 42 Tuesday, June 1, 2004 4:24 PM

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press once and 3 times.

Press once.

Press to set the default resolution

to FINE, or to set it to STANDARD.

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

all.book Page 43 Tuesday, June 1, 2004 4:24 PM

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

AUFLÖS./

• If desired, press to set the

resolution and/or contrast.

EMPFANG

Faxes

2. Sending

READY TO SEND

Pick up the handset or press . Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

• If you are on a Flash-type PBX and are

dialing out, press , wait for the connection to the outside line, and then

dial the number.

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

all.book Page 44 Tuesday, June 1, 2004 4:24 PM

Sending a Fax by Automatic Dialling

• If the other person answers, ask them to press their Start key (if you

pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.

When you hear the fax tone, press . Replace the handset.

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 87).

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 104. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

START/ SPEICHER

Sending a Fax by Automatic Dialling

You can store your most frequently dialled fax or phone numbers in the machine for automatic dialling. Up to 30 numbers can be stored.

♦ Auto-dial numbers are dialled by pressing until the desired number

START/

appears in the display, and then .

Storing fax and phone numbers for automatic dialling

Press once and once.

SPEICHER

Display:

all.book Page 45 Tuesday, June 1, 2004 4:24 PM

Sending a Fax by Automatic Dialling

Press once.

Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.)

ENTER FAX #

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several pauses can be entered in a row.

• If you are on a Flash-type PBX and are storing a number for an outside line,

press , press to insert a pause, and then enter the fax or voice number. (When you dial the auto-dial number, you will automatically dial out

without the need to press the key.)

• If you are on a PBX that requires dialing a number to dial out and are

storing a number for an outside line, enter the number, press to insert a pause, and then enter the number of the receiving machine. (When you

dial the auto-dial number, you will automatically dial out without the need to dial the number for an outside line.)

Faxes

2. Sending

Press .

START/ SPEICHER

all.book Page 46 Tuesday, June 1, 2004 4:24 PM

Sending a Fax by Automatic Dialling

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } (Note: Characters particular to the selected display language will appear at the end of the symbol list.)

START/

SPEICHER

Press .

) ( Ä Ö Ü ä ö ü

Display:

Return to Step 2 to store another number, or press to return to the

STOP

date and time display.

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 85.

all.book Page 47 Tuesday, June 1, 2004 4:24 PM

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

Sending a Fax by Automatic Dialling

Display:

Press once and once.

Press or until the number that you wish to edit or clear appears in the display.

Press .

Press for EDIT or for CLEAR.

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Faxes

2. Sending

Press .

START/ SPEICHER

all.book Page 48 Tuesday, June 1, 2004 4:24 PM

Sending a Fax by Automatic Dialling

Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 46). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

START/

SPEICHER

Press .

Return to Step 2 to edit or clear another number, or press to return to the date and time display.

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

If you are sending a fax, load the document(s).

AUFLÖS./

• If desired, press to set the

resolution and/or contrast.

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

EMPFANG

READY TO SEND

STOP

all.book Page 49 Tuesday, June 1, 2004 4:24 PM

If you are sending a fax, press . Dialling and transmission begins.

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 87).

If you are making a phone call, lift the handset. Dialling begins. (If you

lifted the handset before searching for the number, press to begin

dialling.)

Sending a Fax by Automatic Dialling

START/ SPEICHER

Faxes

2. Sending

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/ SPEICHER

key to begin dialling. You can use this method to dial a full number

when you don't need to speak to the other party before faxing.

Load the document(s).

AUFLÖS./

• If desired, press to set the

resolution and/or contrast.

EMPFANG

READY TO SEND

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Sending a Fax by Automatic Dialling

Enter the number of the receiving machine by pressing the number keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen. Several pauses can be entered in a row.

• If you are on a Flash-type PBX and are dialing out, press , press

to insert a pause, and then enter the number of the receiving machine.

• If you are on a PBX and must dial a number to dial out, enter the number,

press to insert a pause, and then enter the number of the receiving machine.

Check the display. If the number of the receiving machine shown is

START/

correct, press .

SPEICHER

STOP

• If the number is not correct, press to backspace and clear one digit at

a time, and then re-enter the correct digit(s).

all.book Page 51 Tuesday, June 1, 2004 4:24 PM

Redial

You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call.

If you are sending a fax, load the document(s).

AUFLÖS./

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you wish to dial.

EMPFANG

Sending a Fax by Automatic Dialling

Faxes

2. Sending

READY TO SEND

START/

If you are sending a fax, press . Dialling begins.

If you are making a phone call, lift the handset. Dialling begins.

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears

in the display, remove the document as explained on page 104. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

SPEICHER

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

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Sending a Fax by Automatic Dialling

♦ You can press to clear the message and stop automatic redialling.

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before three redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

Press once and 3 times.

Press once and 4 times.

Display:

OPTION SETTING

ECM MODE

Press once.

Press to select YES, or to select NO.

STOP

Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

ERROR BEEP

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Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

Load the document(s).

Batch Page Numbering

Faxes

2. Sending

Press once and once.

Press once.

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

AUFLÖS./

If desired, press to set the resolution and/or contrast.

Dial the receiving machine and send the fax.

EMPFANG

Display:

PAGE COUNTER

ENTER # (01 - 99)

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

STOP

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

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Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

Load the document(s).

AUFLÖS./

• If desired, press to set the

resolution and/or contrast.

START/

SPEICHER

Press .

Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

Press to store the destination.

EMPFANG

READY TO SEND

all.book Page 55 Tuesday, June 1, 2004 4:24 PM

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

When you are ready to begin transmission, press .

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Sending a Fax From Memory

STOP

START/ SPEICHER

Faxes

2. Sending

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

START/

To send a fax through memory, load the document, press , and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and then press .

♦ Press once to select the last number dialled and then press .

SPEICHER

START/ SPEICHER

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Sending a Fax From Memory

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

START/

♦ Press if you want to transmit the pages which have been stored up

SPEICHER

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

STOP

all.book Page 57 Tuesday, June 1, 2004 4:24 PM

3. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode,

AUFLÖS./

EMPFANG

press until the arrow in the display

AUFLÖS./

EMPFANG

TEL

TEL/FAX

FAX

points to TEL/FAX.

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 59). After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer (the duration of pseudo ringing can be changed as explained on the following page). If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

Faxes

3. Receiving

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Using A.M. Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Press once and 3 times.

Press once and 4 times.

Press once.

Enter a number as follows for the desired duration:

15 seconds

30 seconds

60 seconds

120 seconds

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

The display briefly shows your selection, then:

QUIET TIME

Using A.M. Mode

AUFLÖS./

EMPFANG

TEL

TEL/FAX

FAX

To select A.M. mode, press until the arrow in the display points to A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 5 for more details.

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Using FAX Mode

To select FAX mode, press

AUFLÖS./

EMPFANG

until the arrow in the

display points to FAX.

AUFLÖS./

EMPFANG

TEL

FAX

TEL/FAX

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.

2 rings Fax reception

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

60.

Using TEL Mode

on page

♦ Make sure the operation panel is closed, or the paper may jam when

received faxes are printed.

Faxes

3. Receiving

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5 can be selected.

Press once and 3 times.

Display:

OPTION SETTING

all.book Page 60 Tuesday, June 1, 2004 4:24 PM

Using TEL Mode

Press once and once.

Press once.

Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings

STOP

Press to return to the date and time display.

Using TEL Mode

To select TEL mode,

AUFLÖS./ EMPFANG

press until the arrow in the display

points to TEL.

AUFLÖS./

EMPFANG

NUMBER OF RING

ENTER (2-5) (2)

The display briefly shows your selection, then:

FAX REMOT E #

TEL

FAX

TEL/FAX

When the reception mode is set to TEL, you must answer all calls (even faxes) by picking up the fax machine’s handset or an extension phone connected to the same line.

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Answering with the fax’s handset

Important: If a document is loaded in the machine’s feeder, remove it before

performing the steps below. (Fax reception is not possible when a document is in the feeder.)

When the fax machine rings, pick up the handset.

Using TEL Mode

If you hear a fax tone, wait until the display shows RECEIVING and

then replace the handset.

If RECEIVING does not appear (or if you have set the Fax

Signal Receive setting to NO), press to begin reception.

If the other party first speaks with you and then wants to send a fax, press

START/ SPEICHER

after speaking. (Press before the

sender presses their Start key.)

• When RECEIVING appears in the

display, hang up.

Beep

START/ SPEICHER

Faxes

3. Receiving

RECEIVING

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Auto-Cordless Fax Control (answering with an extension phone in TEL mode)

Important: If a document is loaded in the machine’s feeder, remove it before

performing the steps below. (Fax reception is not possible when a document is in the feeder.)

You can also start fax reception in TEL mode by answering any extension phone connected to the same line as the fax machine-even a cordless phone.

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.

Beep

Phone goes dead

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin

reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

to NO.

• Your fax will not accept the signal to begin reception ( ) if a

document is loaded in its feeder.

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Putting a call on hold

Stiller Faxempfang

To put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the cradle

without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the

cradle, press again to resume conversation.

HALTEN

Stiller Faxempfang

Sie können das Gerät auch so einstellen, das es automatisch Faxe empfängt ohne zu klingeln (stiller Faxempfang), aber z. B. Telefonanrufe durch leises Klingeln anzeigt.

Sofern Sie dies wünschen, stellen Sie mit der Taste EMPFANGSART den Modus TEL/FAX ein. Drücken Sie sooft die Taste LEISE, bis in der Anzeige erscheint:

KLINGEL: AUS OK?

Drücken Sie die Taste START/SPEICHER zum Bestätigen. Ihr Gerät wird nun alle Faxe ohne Klingelsignal empfangen. Im Falle eines Telefonanrufes wird es leise klingeln.

Sofern Sie auch das Klingeln eines Telefonanrufes unterdrücken wollen, stellen Sie vorher mit der Taste EMPFANGSART den Modus FAX ein. Hierbei wird das Gerät den Anruf ohne Klingeln entgegennehmen und sofort ein Faxempfangssignal senden (auch im Falle eines Telefonanrufes).

HALTEN

Faxes

3. Receiving

Sofern Sie Faxe still empfangen wollen und Anrufe auf einem zusätzlichen externen Anrufbeantworter leiten möchten, stellen das Gerät auf den Modus AB.

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Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press once and 3 times.

Press once and 6 times.

Press once.

Press to turn on the function, or

to turn it off.

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

FAX SIGNAL RX

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

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Optional Reception Settings

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press once and 3 times.

Press once and twice.

Press once.

Enter the desired number (any number from 0 to 9).

Example:

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

FAX REMOT E #

ENTER (0-9) (5)

The display briefly shows your selection, then:

TRANSACTION

Faxes

3. Receiving

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Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press once and twice.

Press once.

Press to select AUTO, or to select 100%.

STOP

Press to return to the date and time display.

Display:

PRINT SET-UP

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

COPY CUT-OFF

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Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / CHECK PAPER.

START/

When you add paper (and press ), or clear the jam, or replace the print

SPEICHER

cartridge, the stored documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦ When documents are stored in memory, do not turn the power off. This will

erase all of the contents.

Faxes

3. Receiving

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4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 sheets.)

AUFLÖS./

• If desired, press to set the

resolution and/or contrast. (The default resolution setting for copying is FINE.)

Select any of the following copy settings as needed:

EMPFANG

READY TO SEND

• Enlarge/reduce: Press or until the desired setting appears in

the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

COPY RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1. Example: Press for two copies

• Sorted copies: To sort the copies as shown below under “Sorted”, first set

the number of copies per original (at least “2” copies must be set), and then

PATRONE

press .

Example: Two copies each of three originals

2 [SORT]

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

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When you are ready to begin copying, press .

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from the copy may soil the document.

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL). If this happens, only the pages that were scanned will be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.

Copy Cut-off

KOPIE/

HILFE

Making Copies

Copies

4. Making

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press once and twice.

Press once and once.

Press once.

Display:

PRINT SET-UP

COPY CUT-OFF

1=YES, 2=NO

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Making Copies

Press to set copy cut-off to YES (the remaining part of the document

will not be printed), or to set copy cut-off to NO (the remaining part will

be printed on a second page).

STOP

Press to return to the date and time display.

The display briefly shows your selection, then:

QUALITY MODE

High-quality copy setting (fast/slow printing of copies)

The high-quality copy setting controls the speed at which copies are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality copy setting is initially turned off.

Press once and twice.

Display:

PRINT SET-UP

Press once and 3 times.

Press once.

Press to turn on high-quality copy,

or to turn it off.

STOP

Press to return to the date and time display.

HQ COPY

1=YES, 2=NO

The display briefly shows your selection, then:

ALIGN CART.

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5. Answering Machine Connection

Preparations

If you have connected an answering machine to your fax as described in

Connections

transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

in Chapter 1, you can receive both voice messages and fax

♦ It is advisable to keep the length of the message under 10 seconds. If it is

too long, you may have difficulty receiving faxes sent by automatic dialling.

♦ If your outgoing message must be longer than 10 seconds, leave a pause

of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

When you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

AUFLÖS./

EMPFANG

TEL

TEL/FAX

Machine

5. Answering

FAX

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Using the Answering Machine Connection

Set your answering machine to auto answer.

♦ Your answering machine must be set to answer on a maximum of two rings.

If not, you may not be able to receive faxes sent by automatic dialling.

♦ If your answering machine has a toll saver function, make sure that it will

answer by the fourth ring.

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 65). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

♦ If the connection is not good or there is noise on the line, the answering

machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that voice

messages were received, when only fax messages were received.

♦ To prevent the fax from taking over the line and beginning reception if you

call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to TEL/FAX ,FAX, or TEL!

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Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

Optional A.M. Mode Settings

If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal dialling.

To change the setting, follow the steps below.

Press once and 3 times.

Press once and 5 times.

Display:

OPTION SETTING

QUIET TIME

Machine

5. Answering

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Optional A.M. Mode Settings

Press once.

Enter a number from 01 to 10, or enter 00 to turn off the function.

Example: 3 seconds

STOP

Press to return to the date and time display.

ENTER (00-10) 04

The display briefly shows your selection, then:

QUIET START

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Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been turned off (set to “00” seconds) at the factory. If you want to use this function, turn it on by entering a 2-digit number equal to the desired number of seconds of the delay. As general guide, the delay time should be slightly longer than the pause before the outgoing message.

Optional A.M. Mode Settings

Press once and 3 times.

Press once and 6 times.

Press once.

Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay,

or enter 00 to turn off the function.

Example: 3 seconds

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

QUIET START

ENTER (00-15) 00

Machine

5. Answering

The display briefly shows your selection, then:

ON A.M.FAILURE

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Optional A.M. Mode Settings

On A.M.Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press once and 3 times.

Press once and 7 times.

Press once.

Press to turn on the function, or

to turn it off.

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

ON A.M.FAILURE

1=YES,2=NO

The display briefly shows your selection, then:

LANGUAGE

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6. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call.

Important:

To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.

Press once and 3 times.

Press once and 5 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press .)

STOP

Press to return to the date and time display.

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

ECM MODE

Functions

6. Special

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Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example

JOHN DOE 5258693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

CALLER-ID ERROR Noise on the telephone line prevented reception of

OUT OF AREA The call was made from an area which does not have a

PRIVATE CALL Caller information was not provided by the telephone

company. Make sure that the telephone company has activated your service.

caller information.

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request.

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Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

Caller ID (Requires Subscription to Service)

Press twice.

Press or to scroll through the list.

If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display.

• Fax: If you wish to send a fax, load the

START/

document and then press .

Dialling and transmission begin.

SPEICHER

Fax:

• Voice call: If you wish to make a voice

call, pick up the handset (or press ). Dialling begins automatically. (If you pressed , pick up the handset when the other party answers.)

STOP

Press when you have finished viewing the list.

Voice call:

START/ SPEICHER

Functions

6. Special

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Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press once and twice.

Display:

ENTRY MODE

Press once and once.

Press once.

Press to store a number.

(To clear a previously stored number, press and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

START/

SPEICHER

Press to store (or clear) the number.

STOP

Press to return to the date and time display.

PRIORITY #

1=SET, 2=CLEAR

OWN NUMBER SET

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Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

Blocking Reception of Unwanted Faxes

Caller ID (Requires Subscription to Service)

in this chapter to block

(see page 82). Only one number can

Functions

6. Special

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Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

Press once and twice.

Press once.

Press to store an Anti Junk number, or to clear a previously stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

START/

SPEICHER

Press and then press to return to the date and time display.

STOP

Display:

ENTRY MODE

ANTI JUNK #

1=SET, 2=CLEAR

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Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine.

Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

♦ To use the polling function, the other machine must be capable of being

polled.

♦ Before polling, make sure the other machine is set up to receive your

polling request.

♦ Your machine is not capable of being polled.

Dial the fax machine that you wish to poll using one of the following methods:

• Enter the full number using the numeric keys.

• Pick up the handset (or press ) and dial the full number. Wait for the fax

answerback tone.

• Press or until the name (or number) of the other party appears in

the display.

ABRUF

Press .

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Functions

6. Special

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PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller.

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

Making enquiry calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call

will be transferred.

• If the other party does not answer, press again to return to the original

caller.

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7. Printing Lists

You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps.

Press once and once.

Press once.

Press or until the desired list appears in the display.

Press once.

START/

SPEICHER

Press to print the list.

Display:

LISTING MODE

TEL # LIST

PRESS START KEY

Lists

7. Printing

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Printing Lists

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Caller-ID List

This list shows information on your 30 most recently received calls and faxes. (This list is only available if you are using the Caller ID function.)

Help List

This list provides a brief guide to the operation of the machine. Press

whilst no document is loaded in the feeder to print this list.

KOPIE/

HILFE

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Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in the Transaction Report

Printing Lists

SENDER/ RECEIVER

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAG ES Number of pages transmitted/received.

NOTE (One of the following notes will appear under NOTE in the

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P. FA IL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-X - (Where “X” is a number.) A telephone line error

prevented the transaction. See

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Line error

on page 97.

Lists

7. Printing

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Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

Press once and 3 times.

Press once and 3 times

Press once.

Press a number from to to select the condition for printing.

ALWAYS PRINT A report will be printed after each

ERROR/MEMORY A report will be printed after an error or a

SEND ONLY A report will be printed after each

ERROR ONLY A report will be printed only when an error

NEVER PRINT A report will never be printed.

transmission, reception, or error.

memory operation.

transmission.

occurs.

Display:

OPTION SETTING

TRANSACTION

1:ALWAYS PRINT

(Selections appear alternately)

The display briefly shows your selection, then:

STOP

Press to return to the date and time display.

PSEUDO RING

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8. Maintenance

Cleaning the Machine

Cleaning the scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.

Open the operation panel.

Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down.

8. Maintenance

Pull the left side of the white roller up and then pull the roller to the left and

out of the machine.

• Place the roller in a stable position

where it will not accidentally fall to the ground.

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Maintenance

Wipe the scanning glass (exposed by removing the white roller) and rollers

with a clean cloth.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

Replace the white roller, inserting the right end first.

• When re-inserting the roller do not use excessive force to locate the right

hand end. This may result in damage to the machine.

Push the green lever up and back. Make sure that the small knob on the lever goes into the hole on the side of the compartment.

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Close the operation panel, pressing down firmly to make sure it clicks into

place.

Cleaning the paper feed roller

A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth. Rotate the roller as needed to wipe the entire surface of the black part.

Maintenance

8. Maintenance

♦ If you find it difficult to remove dirt from the roller, moisten the cloth with

water and then wring it out thoroughly before wiping. benzene, thinner, or other solvents.

Wipe here

Do not

Cleaning the housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the machine.

use alcohol,

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Maintenance

Improving Print Quality

Aligning the print cartridge

If print quality is not satisfactory, first try aligning the print cartridge.

Note: Make sure that paper is loaded before beginning this procedure.

Press once and twice.

Press once.

Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

Display:

PRINT SET-UP

ALIGN CART.

1=PRINT,2=SET

In this example, “15” comes closest to forming a straight line.

After printing the alignment page the display shows:

ENTER (0-30) 15

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Press the number keys to enter the number of the straightest line.

Example:

Maintenance

8. Maintenance

• If you make a mistake, press and then repeat the entry.

STOP

START/

SPEICHER

Press .

STOP

Press to return to the date and time display.

CLEAN NOZZLES

Cleaning the print cartridge nozzles

If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.

Press once and twice.

Press once and once.

Display:

PRINT SET-UP

CLEAN NOZZLES

Press once.

Press .

START/ SPEICHER

PRESS START KEY

• The machine prints a test pattern similar to the one shown in the following

step.

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Maintenance

Compare the diagonal line above the printed bars to the diagonal line below the printed bars.

• Look for a break in the diagonal line above the bars. A break indicates

clogged nozzles.

Breaks in the diagonal line at the top of the page indicate clogged nozzles.

Unbroken lines at the bottom of the page indicate the nozzles were cleaned.

If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to run the nozzle test again. Run the test a third time if necessary.

• If the print quality is satisfactory after running the nozzle test three times,

the nozzles are clean.

• If the print quality is still not satisfactory after running the test a third time,

continue with Step 7.

PATRONE

Press , open the operation panel, open the print compartment cover, and remove and then reinstall the print cartridge (see the

procedure beginning on page 17).

Repeat the nozzle test. If the lines are still broken, wipe the nozzles as explained in the following section.

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Wiping the print nozzles and contacts

If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts.

Maintenance

8. Maintenance

PATRONE

Press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on

page 17).

•

CAUTION! DO NOT

contact area of the cartridge carriage with your fingers.

Dampen a clean cloth with water, and gently wipe the nozzles and the gold-

coloured area around the nozzles. Wipe in one direction only.

touch the gold contact area of the cartridge or the

• To dissolve dried ink, hold the damp

cloth against the nozzles for about three seconds. Gently blot and wipe dry.

• When finished, allow the gold-coloured

area to dry.

Dampen another section of clean cloth with water, and gently wipe the

contacts and the gold-coloured area around the contacts.

• To dissolve dried ink, hold the damp

cloth against the contacts for about three seconds. Gently blot and wipe dry.

• When finished, allow the gold-coloured

area to dry.

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Maintenance

Reinstall the print cartridge and repeat the nozzle test as explained in the previous section.

Cleaning the cartridge holder

A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press , open the operation panel, open

the print compartment cover, and remove the print cartridge (see the procedure beginning on page 17). Wipe

PATRONE

➊ on the holder with a damp cloth.

About the lithium battery:

The fax machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sharp UX-B30 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual