Sharp MX-M310, MX-M260 User Manual

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MODEL

MX-M260 MX-M310

DIGITAL MULTIFUNCTIONAL SYSTEM

OPERATION MANUAL

• BEFORE USING THE MACHINE

• COPY FUNCTIONS

•

CONVENIENT COPY

FUNCTIONS

• NETWORK SCANNER FUNCTION

• SYSTEM SETTINGS (GENERAL)

• SYSTEM SETTINGS (ADMINISTRATOR)

• TROUBLESHOOTING AND MAINTENANCE

Page

116

With the RSPF installed

• PERIPHERAL DEVICES AND SUPPLIES

• APPENDIX

139

143

Each instruction also covers the optional units used with these products.

Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from copying by national law. Other items may be prohibited by local law.

● Money ● Stamps ● Bonds ● Stocks ● Bank drafts

● Checks ● Passports ● Driver's licenses

In some areas, the "POWER" switch positions are marked "I" and " " on the copier instead of "ON" and "OFF". If your copier is so marked, please read "I" for "ON" and " " for "OFF".

Caution! For a complete electrical disconnection, pull out the main plug. The socket-outlet shall be installed near the equipment and shall be easily accessible.

Warning

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations.

CONTENTS

CAUTIONS................................................................................................................................................. 4

● CAUTIONS ON USING THE MACHINE ........................................................................................................... 4

● IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE ........................................................... 4

● CAUTIONS ON HANDLING THE MACHINE.................................................................................................... 5

● LASER INFORMATION .................................................................................................................................... 5

● ENVIRONMENTAL INFORMATION................................................................................................................. 6

USING THE MANUAL ............................................................................................................................... 6

● ABOUT THE OPERATION MANUALS............................................................................................................. 6

● THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS ....................................................... 6

● CONVENTIONS USED IN THIS MANUAL....................................................................................................... 7

MAIN FEATURES ...................................................................................................................................... 8

1 BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS ..................... 9

● OPERATION PANEL ......................................11

● TOUCH PANEL ..............................................12

POWER ON AND OFF..................................... 14

● POWER ON ....................................................14

● POWER OFF ..................................................14

● INITIAL SETTINGS.........................................15

● POWER SAVE MODES..................................15

LOADING PAPER............................................ 16

● PAPER............................................................16

● LOADING PAPER...........................................18

● CHANGING A TRAY’S PAPER TYPE AND

PAPER SIZE SETTINGS ................................20

2 COPY FUNCTIONS

MAIN SCREEN OF COPY MODE ................... 22

NORMAL COPYING ........................................ 23

● COPYING FROM THE DOCUMENT GLASS.23

● COPYING FROM THE RSPF .........................24

● POINTS TO NOTE WHEN MAKING COPIES25

● BYPASS FEED (special paper) ......................27

AUTOMATIC TWO-SIDED COPYING ............. 28

● USING THE DOCUMENT GLASS..................28

● USING THE RSPF..........................................29

EXPOSURE ADJUSTMENT ............................ 30

● SELECTING THE ORIGINAL IMAGE TYPE AND MANUALLY ADJUSTING THE

EXPOSURE ....................................................30

REDUCTION/ENLARGEMENT/ZOOM............ 31

● AUTOMATIC RATIO SELECTION .................31

● MANUAL RATIO SELECTION........................32

● SELECTING THE VERTICAL AND

HORIZONTAL COPY RATIOS SEPARATELY

(XY ZOOM copying)........................................33

INTERRUPTING A COPY RUN ....................... 35

3 CONVENIENT COPY FUNCTIONS

COPY FINISHING FUNCTIONS ...................... 36

● SORT COPY .................................................. 36

● GROUP COPY............................................... 36

● OFFSET FUNCTION ..................................... 36

● STAPLE SORT (when the finisher

(MX-FN13) is installed) .................................. 38

● ORIENTATION OF THE ORIGINAL AND

STAPLING POSITIONS................................. 38

SPECIAL MODES............................................ 40

● GENERAL PROCEDURE FOR USING THE

SPECIAL FUNCTIONS .................................. 41

● MARGIN SHIFT COPY .................................. 42

● ERASE COPY................................................ 43

● DUAL PAGE COPY ....................................... 44

● PAMPHLET COPY ........................................ 45

● JOB BUILD MODE......................................... 46

● MULTI SHOT COPY ...................................... 47

● ORIGINAL SIZE ............................................. 48

● COVER COPY ............................................... 49

● B/W REVERSE COPY ................................... 51

● CARD SHOT .................................................. 52

4 NETWORK SCANNER FUNCTION

INTRODUCTION ......................................................54

ABOUT THE NETWORK SCANNER FUNCTION ... 55 SETTINGS AND PROGRAMMING REQUIRED

FOR THE NETWORK SCANNER FEATURE...... 56

● SETTINGS REQUIRED FOR THE NETWORK

SCANNER FUNCTION ................................. 56

● ACCESSING WEB PAGES .......................... 56

● ABOUT THE WEB PAGE ............................. 57

● BASIC SETTINGS FOR NETWORK

SCANNING ................................................... 58

● SMTP SERVER AND DNS SERVER

SETTINGS .................................................... 59

● CONFIGURING LDAP SERVER SETTINGS

(WHEN USING AN LDAP SERVER) .............60

●

PROGRAMMING CUSTOM INDEX NAMES SETTING UP DESTINATION INFORMATION

●

● STORING THE SENDER INFORMATION

(Scan to E-mail) .............................................67

● PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE

("Passwords") ................................................68

● RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER

AUTHENTICATION) ......................................69

....61

..62

INITIAL SCREEN OF SCANNER MODE ........ 70

SENDING AN IMAGE ...................................... 72

● BASIC TRANSMISSION METHOD ................72

● TRANSMISSION METHODS FOR SCAN TO E-

MAIL................................................................74

●

SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed)

SCANNING A LARGE NUMBER OF ORIGINALS

●

(when an RSPF is installed)

................................77

................76

SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND

SEND SETTING).............................................. 78

●

MANUALLY SETTING THE SCANNING SIZE

●

SELECTING THE QUALITY

●

SELECTING THE RESOLUTION SELECTING THE FILE FORMAT

●

CHANGING THE SEND SETTINGS

................................79

........................80

........................81

....................82

CANCELLING AN E-MAIL/FTP TRANSMISSION

......78

.. 83

METADATA DELIVERY (DATA ENTRY)........ 84

PREPARATIONS FOR METADATA

TRANSMISSION .............................................. 85

●

SETTINGS REQUIRED IN THE WEB PAGES

●

METADATA TRANSMISSION FOR SCAN TO DESKTOP

.........................................................85

......85

TRANSMITTING METADATA ......................... 86

●

METADATA FIELDS

..........................................88

CHECKING THE IP ADDRESS ....................... 89

5 SYSTEM SETTINGS (GENERAL)

SYSTEM SETTINGS........................................ 90

● GENERAL PROCEDURE FOR SYSTEM

SETTINGS ..................................................... 91

● SETTINGS ..................................................... 92

JOB PROGRAM MEMORY ............................. 93

● STORING A JOB PROGRAM........................ 93

● EXECUTING A JOB PROGRAM ................... 94

● DELETING A STORED JOB PROGRAM ...... 94

AUDITING MODE ............................................ 95

● COPYING WHEN AUDITING MODE IS

ENABLED ...................................................... 95

PURPOSE OF THE ADMINISTRATOR

SETTINGS ....................................................... 96

PROGRAMMING AN ADMINISTRATOR

PASSWORD .................................................... 96

USING THE ADMINISTRATOR SETTINGS.... 97

ADMINISTRATOR SETTING LIST.................. 99

● ADMINISTRATOR SETTING MENU ........... 101

GENERAL PROGRAMS................................ 103

● ACCOUNT CONTROL................................. 103

● ENERGY SAVE ........................................... 105

● OPERATION SETTINGS ............................. 106

● DEVICE CONTROL ..................................... 107

● CHANGE ADMINISTRATOR PASSWORD . 109

● PRODUCT KEY ........................................... 109

PROGRAMS FOR COPY MODE................... 110

● COPY SETTINGS ........................................ 110

PROGRAMS FOR PRINT MODE .................. 111

● PRINT SETTINGS ....................................... 111

PROGRAMS FOR NETWORK SCANNER

MODE............................................................. 115

● SCANNER SETTINGS ................................ 115

SYSTEM SETTINGS (ADMINISTRATOR)

TROUBLESHOOTING AND MAINTENANCE

9 APPENDIX

DISPLAY MESSAGES................................... 117

TROUBLESHOOTING ................................... 119

PROBLEMS WHEN THE NETWORK SCANNER

FUNCTION IS USED...................................... 123

● DISPLAY MESSAGES..................................125

● IF YOUR E-MAIL IS RETURNED .................126

● IMPORTANT POINTS WHEN USING SCAN TO

E-MAIL ..........................................................126

MISFEED REMOVAL..................................... 127

● MISFEED REMOVAL GUIDANCE ...............127

● MISFEED IN THE RSPF...............................128

● MISFEED IN THE BYPASS TRAY ...............129

● MISFEED IN THE MACHINE........................129

● MISFEED IN THE CENTRE TRAY ...............131

● MISFEED IN THE UPPER PAPER TRAY ....131

● MISFEED IN THE LOWER PAPER TRAY ...132

● MISFEED IN THE RIGHT TRAY (when a right

tray (MX-TE10) is installed) ..........................132

● MISFEED IN THE UPPER EXIT AREA (when a job separator tray kit or finisher (MX-FN13) is

installed)........................................................133

● MISFEED IN AN OUTPUT TRAY (when a

finisher (MX-FN13) is installed).....................133

REPLACING THE TONER CARTRIDGE ...... 134

STAPLE CARTRIDGE REPLACEMENT....... 135

CHECKING THE TONER QUANTITY AND

TOTAL COUNT .............................................. 137

CLEANING THE MACHINE........................... 137

● DOCUMENT GLASS AND DOCUMENT

COVER/RSPF...............................................137

●

THE BYPASS TRAY PAPER FEED ROLLER

.....138

SPECIFICATIONS ......................................... 143

SPECIFICATIONS FOR NETWORK SCANNER

INDEX ............................................................ 146

● INDEX BY PURPOSE.................................. 150

TO THE ADMINISTRATOR OF THE MACHINE

.. 145

... 154

PERIPHERAL DEVICES................................ 139

● FINISHER (MX-FN13) ..................................140

● 500-SHEET PAPER FEED UNIT/ 2 x 500-

● REVERSING SINGLE PASS FEEDER ........142

STORAGE OF SUPPLIES ............................. 142

● PROPER STORAGE ....................................142

PERIPHERAL DEVICES AND SUPPLIES

SHEET PAPER FEED UNIT .........................141

CAUTIONS

Follow the cautions below when using this machine.

CAUTIONS ON USING THE MACHINE

Warning:

• The fusing area is hot. Exercise care in this area when removing misfed paper.

• Do not look directly at the light source. Doing so may damage your eyes.

Caution:

• Do not switch the machine rapidly on and off. After turning the machine off, wait 10 to 15 seconds before turning it back on.

• Machine power must be turned off before installing any supplies.

• Place the machine on a firm, level surface.

• Do not install the machine in a humid or dusty location.

• When the machine is not used for a long time, for example, during prolonged holidays, turn the power switch off and remove the power cord from the outlet.

• When moving the machine, be sure to turn the power switch off and remove the power cord from the outlet.

• Do not cover the machine with a dust cover, cloth or plastic film while the power is on. Doing so may prevent heat dissipation, damaging the machine.

• Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous laser radiation exposure.

• The socket-outlet should be installed near the machine and should be easily accessible.

• Do not throw the toner cartridge into a fire. Toner may fly and cause burns.

• Store toner cartridges out of the reach of small children.

IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE

Improper installation may damage the machine. Please note the following during initial installation and whenever the machine is moved.

Caution

Do not install your machine in areas that are:

• damp, humid, or very

dusty

• poorly

ventilated

If the machine is moved from a cool place to a warm place, condensation may form inside the machine. Operation in this condition will cause poor copy quality and malfunctions. Leave the machine at room temperature for at least 2 hours before use.

• exposed to direct sunlight

• subject to extreme

temperature or humidity changes, e.g., near an air conditioner or heater.

The machine should be installed near an accessible power outlet for easy connection and disconnection.

Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements. Also make certain the outlet is properly grounded.

Note

Be sure to allow the required space around the machine for servicing and proper ventilation.

CAUTION: Do not install the machine in a location with poor air circulation.

A small amount of ozone is created inside the machine during printing. The amount of ozone created is not sufficient to be harmful; however, an unpleasant odor may be noticed during large copy runs, and thus the machine should be installed in a room with a ventilation fan or windows that provide sufficient air circulation. (The odor may occasionally cause headaches.) * Install the machine so that people are not directly exposed to exhaust from the machine. If installed near a

window, ensure that the machine is not exposed to direct sunlight.

Connect the machine to a power outlet which is not used for other electric appliances. If a lighting fixture is connected to the same outlet, the light may flicker.

30 cm (12")

30 cm

(12")

30 cm

(12")

CAUTIONS ON HANDLING THE MACHINE

Observe the following precautions when handling the machine to maintain top performance.

Do not drop the machine, subject it to shock or strike it against any object. Store spare toner cartridges in a cool dry place without removing from the package before use.

• If they are exposed to direct sunlight or excessive heat, poor copies may result.

Do not touch the photoconductive drum (green portion).

• Scratches or smudges on the drum will cause dirty copies.

LASER INFORMATION

Wave length

Pulse times

Output power Max. 0.9 mW

This Digital Equipment is CLASS 1 LASER PRODUCT (IEC 60825-1 Edition 1.2-2001)

785 nm +10 nm

-15 nm

North America: 26 cpm model: (6.213 µs)/7 mm

31 cpm model: (7.385 µs)/7 mm

Europe: 26 cpm model: (6.213 µs)/7 mm

31 cpm model: (7.385 µs)/7 mm

ENVIRONMENTAL INFORMATION

Products that have earned the ENERGY STAR through superior energy efficiency.

are designed to protect the environment

The products that meet the ENERGY STAR® guidelines carry the logo shown above. The products without the logo may not meet the ENERGY STAR

guidelines.

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and with maximum operational ease. To get full use of all machine features, be sure to familiarize yourself with this manual and the machine. For quick reference during machine use, keep this manual in a handy location.

ABOUT THE OPERATION MANUALS

The operation manuals for the machine are as follows:

Operation Manual (this manual)

This manual contains explanations of the product and procedures for using the machine as a copier or network scanner. This also explains administrator settings for machine management and copier related functions. Administrator settings for the fax functions are explained in the operation manual for facsimile.

Online manual (for printer)

This manual is on the CD-ROM, and explains the procedures for using the machine as a printer, network printer, and network scanner.

Software setup guide (for printer)

This manual contains instructions for installing the software that allows the machine to be used with your computer and procedures for establishing initial printer settings.

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS

An "R" appearing at the end of an original or paper size (A4R, A5R, 5-1/2" x 8-1/2"R, 8-1/2" x 11"R, etc.) indicates that the original or paper is oriented horizontally as shown below.

Sizes that can be placed only in the horizontal (landscape) orientation (B4, A3, 8-1/2" x 14", 11" x 17"), do not contain the "R" in their size indication.

CONVENTIONS USED IN THIS MANUAL

Warning

Warns that injury may result if the contents of the warning are not properly followed.

Cautions that damage to the machine or one of its components may result if the contents of the

Caution

caution are not properly followed.

Notes provide useful information on the specifications, functions, performance, and operation of

Note

the machine.

Explanation of words and illustration

• This operation manual refers to the Reversing Single Pass Feeder as the "RSPF".

• The illustrations in this manual show the MX-M260/MX-M310 with the optional reversing single pass feeder (MX-RP10) and the optional job separator tray kit (MX-TR11) installed. The appearance of your machine may be different depending on the model and options installed, however, the basic operations are the same.

• For peripheral devices that can be installed, see "PERIPHERAL DEVICES" (p.139).

• The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

• Some functions cannot be used on certain models.

• The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows.

• For information on the operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are for Windows Vista. The screens may vary depending on your Windows version and settings.

RSPF

AB series (metric) and inch series references

Both specifications are quoted where applicable.

For example:

Page 16................................A5 to A3 (5-1/2" x 8-1/2" to 11" x 17")

Page 143..............................25%, 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%, 400%

(25%, 50%, 64%, 77%, 100%, 121%, 129%, 200%, 400%)

READY TO COPY.

SPECIAL MODES

2-SIDED COPY

OUTPUT

AUTO

EXPOSURE

AUTO A4

PAPER SELECT

100%

COPY RATIO

[AB series] [Inch series]

Although AB series size indications are shown on the operation panel of this manual, inch series indications are displayed on the inch series machines.

READY TO COPY.

SPECIAL MODES

2-SIDED COPY

OUTPUT

8½x11

8½x14

8½x11

AUTO

EXPOSURE

AUTO 8½x11

PAPER SELECT

100%

COPY RATIO

MAIN FEATURES

High-speed laser copying

• First-copy time* is only 4.8 seconds (MX-M260) or 4.5 seconds (MX-M310).

• Copying speed is 26 copies/min. (MX-M260) or 31 copies/min. (MX-M310). This is ideal for business use and provides a big boost to workplace productivity.

* First-Copy time may vary depending on the power-supply voltage, ambient temperature, and other operating conditions.

High-quality digital image

• In addition to automatic exposure adjustment, three original type modes are available: "TEXT mode" for text-only originals, "TEXT/PHOTO mode" for mixed text and photo originals, and "PHOTO mode" for photos. The exposure can be manually adjusted to 5 levels in each mode.

Enhanced copying features

• Zoom copies can be made from 25% to 400% in increments of 1%.

• Continuous copying of up to 999 copies is possible.

• Automatic two-sided copying can be performed.

• Useful special features such as erase, margin shift, 2 in 1 and 4 in 1, pamphlet copy, dual page copy and cover copy are available.

Erase copy Margin shift copy 2in1 copy 4in1 copy

• Administrator settings allow the setting or modification of functions to meet your specific needs. The administrator settings can also be used to enable audit mode, which allows the machine administrator to control use of the machine.

Dual page copyPamphlet copy

SHARP

Cover copy

Card shot

Black and white LCD touch panel makes it easy to operate the machine

• Employing a backlit black and white LCD display, the touch panel provides step-by-step guidance for each function of the machine. The touch panel even provides instructions for removing paper misfeeds and other problems that occur.

Environment and people friendly design

• Preheat and auto power shut-off modes are provided to reduce power consumption when the machine is not in use.

• A universal design has been implemented in the product whereby the height of the operation panel and shape of the keys are designed to be usable by as many people as possible.

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

Exterior

Chapter 1

BEFORE USING THE MACHINE

Reversing single pass feeder (RSPF) (optional)

Place the original(s) that you wish to scan face up here. (p.24)

Document cover (optional)

Place an original on the document glass and close the document cover before copying starts.

Document glass

Place an original that you wish to scan face down here. (p.23)

Power switch

Press to turn the machine power on and off. (p.14)

Handles

Use to move the machine.

Operation panel

Contains operation keys and the touch panel. (p.11)

Job separator tray (Upper tray) (optional)

Print jobs and received faxes are delivered to this tray.

Centre tray

Finished copies are delivered to the centre tray.

Front cover

Open to remove paper misfeeds and perform machine maintenance. (p.129)

Paper trays

Each tray holds 500 sheets of copy paper. (p.16)

Upper right side cover

Open to remove misfeeds when an optional job separator tray kit or a optional finisher is installed. (p.133)

Side cover

Open to remove misfeeds. (p.129)

Side cover handle

Pull to open the side cover. (p.129)

Bypass tray paper guides

Adjust to the width of the paper. (p.19)

BEFORE USING THE MACHINE

Interior

Bypass tray

Regular paper and special paper (such as transparency film) can be fed from the bypass tray. (p.19)

Bypass tray extension

Pull out the bypass tray extension before placing paper in the bypass tray. (p.19)

Toner cartridge lock release lever

Use to unlock the toner cartridge. (p.134)

Toner cartridge

Contains toner. (p.134)

Roller rotating knob

Turn to remove misfed paper. (p.129)

Photoconductive drum

Copy images are formed on the photoconductive drum.

Fusing unit paper guide

Open to remove misfed paper. (p.130)

Note

The model name is on the front cover of the machine.

Caution

Fusing unit release levers

Do not touch the photoconductive drum (green portion). Doing so may damage the drum and cause smudges on copies.

To remove a paper misfeed in the fusing unit, push up on these levers and remove the paper. (p.130)

The fusing unit is hot. Do not touch

Warning

the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

OPERATION PANEL

BEFORE USING THE MACHINE

● The indicators of the operation panel may differ depending on the country and region.

● The indicators of the operation panel may varies by model.

Touch panel

The machine status, messages and touch keys are displayed on the panel. The display will show the status of printing, copying or network scanning according to the mode that is selected. For details see the next page.

Mode select keys and indicators

Use to change modes and the corresponding display on the touch panel.

[COPY] key

Press to select copy mode.

[PRINT] key/ONLINE indicator/ DATA indicator

Press to select print mode.

• ONLINE indicator Print jobs can be received when this indicator is lit.

• DATA indicator A print job is in memory. The indicator lights

steadily while the job is held in memory, and blinks while the job is printed.

[SCAN] key/DATA indicator (When the network scanner option is installed.)

Press to select network scan mode when the network scanner option is installed.

• DATA indicator Lights steadily or blinks while a scanned image is being sent.

(See "4. NETWORK SCANNER FUNCTION".)

[FAX] key/LINE indicator/DATA indicator (When the fax option is installed.)

Press to select fax mode when the fax option is installed.

• LINE indicator this lights up while faxes are being sent or received.

• DATA indicator Blinks when a fax has been received to memory and lights steadily when a fax is waiting in memory for transmission.

(See operation manual for facsimile.)

COPY

SCAN

FAX

JOB STATUS

2 3 4 5 6 97 8

ON LINE DATA

DATA

LINE DATA

SYSTEM SETTINGS

LOGOUT

[JOB STATUS] key

Press to display the current job status. (p.13)

[SYSTEM SETTINGS] key

Use to adjust various settings of the machine including the contrast of the touch panel and administrator settings. (p.91)

Numeric keys

Use to enter numeric values for various settings.

[LOGOUT] key ( )

When auditing mode is enabled, press this key after finishing a job to return the machine to account number entry standby.

[#/P] key ( )

Use this key to execute a job program in copy mode. The key is also used to dial in fax mode.

[CLEAR] key ( )

Press to clear a copy number setting or cancel a job.

[CLEAR ALL] key ( )

Resets the settings to the initial settings.

[START] key ( )

Press in copy mode, scanner mode, or fax mode to begin copying, network scanning, or faxing.

This key blinks when auto power shut mode has activated. Press the key to return to normal operation.

[INTERRUPT] key ( )

Use to perform an interrupt copy job. (p.35)

10 11

BEFORE USING THE MACHINE

JOB QUEUE

COPY

SHARP001

003 / 000

SETS / PROG

1/13

COMPLETE

CANCEL

RIGHT

BINDING

LEFT

BINDING

MULTI SHOT

DUAL PAGE

COPY

MULTI SHOT

DUAL PAGE

COPY

TOUCH PANEL

Using the touch panel

[Example 1]

Items on the touch panel are selected by touching the key associated with the item. A beep will sound to confirm that the item was selected and

Beep

tone

[Example 2]

the key will be highlighted. * A double-beep is

sounded when an invalid key is touched.

Keys which are greyed out cannot be selected.

Selecting a function

[Example 1]

Items which are highlighted at the time a screen appears are already selected and will take effect when the [OK] key is touched.

[Example 2]

If you need to cancel a selection, simply press the key once again so that it is not highlighted.

The confirmation beeps can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

The touch panel screens shown in this manual are printed images and may differ from the actual screens.

[Example 3]

KOPIERBEREIT.

SPEZIALMODI

2SEITIG

KOPIEREN

AUSGABE

The key is no longer highlighted and the selection is cancelled.

When the machine is used in copy mode or fax mode and a special mode is selected, a icon

will appear on the touch panel.

BEFORE USING THE MACHINE

Job status screen (common to copy, print, network scan and fax)

This screen appears when the [JOB STATUS] key on the operation panel is pressed. A job list showing the current job and the stored jobs or a list showing completed jobs can be displayed. The contents of jobs can be viewed and jobs can be deleted from the queue. The following screen shows the job queue for print jobs.

JOB QUEUE

COPY

SHARP001

0666211221

PRINT JOB SCAN TO FAX JOB

SETS / PROGRESS

003 / 000

010 / 000

4 5 6 7 8

Job list

Shows stored jobs and the job currently being executed. Touch one of keys to in the above

3 5

illustration to select the type of job. The icon next to each job name indicates the mode of the job as follows:

Copy mode Printer mode

Network scanner mode

Fax mode (Send jobs)

Fax mode (Receive jobs)

The jobs in the job list appear in the form of keys. To give priority to a job or pause or delete a job, touch the key of the job and then use the key described in or .

*1:"PAPER EMPTY" in the job status display

7 8

"PAPER EMPTY" in the job status display indicates that the machine is out of the specified size of paper. Add the specified size of paper. If the specified size of paper is not available and you are in printer mode, another size of paper can be loaded in the bypass tray to allow printing to take place. (See the "Online manual".)

Mode switching keys

Use to select the job list mode: "JOB QUEUE" (Stored/currently executing jobs) or "COMPLETE" (Finished jobs).

"JOB QUEUE": Shows jobs that have been stored and the job that is currently being executed.

"COMPLETE": Shows the jobs that have been finished. Note that copy jobs do not appear in this list. If the power is turned off, or if auto power shut-off mode activates when there are no jobs, the jobs in the "COMPLETE" list will be erased.

STATUS

PAPER EMPTY

WAITING

[PRINT JOB] key

Use to view the list of output jobs for all modes (print, copy, and fax).

[SCAN TO] key

Displays a network scanner job (When the network scanner function is installed.).

[FAX JOB] key

This displays stored fax jobs and the fax job currently being executed (When the fax option is installed.).

Display switching keys

Use to change the page of the displayed job list.

[STOP/DELETE] key

Use to pause or delete a job currently being executed, or to delete a stored job. Copy jobs and received faxes cannot be paused or deleted with this key. Copy jobs can be cancelled by pressing the [CLEAR] key ( ) or [CLEAR ALL] key ( ).

[PRIORITY] key

Touch this key after selecting a stored job in this [JOB QUEUE] list to print the job ahead of the other jobs.

[DETAIL] key

Shows information on the selected job. This cannot be used for a received fax.

JOB QUEUE

1/1

COMPLETE

DETAIL

PRIORITY

STOP/DELETE

POWER ON AND OFF

The power switch is located on the left side of the machine.

Note

When the power switch is turned on, the machine starts up in the previously used mode. The following explanations assume that the previously used mode was copy mode.

POWER ON

Turn the power switch to the "ON" position.

•

When the power switch is turned to the "ON" position, the message "WARMING UP. A COPYING JOB CAN BE SET NOW." will appear in the message display and the machine will start warming up. When "READY TO COPY." appears, the machine is ready to copy. Copy settings can be selected during warm-up.

• If auditing mode is enabled, "ENTER YOUR ACCOUNT NUMBER." will appear. When a valid account number is entered, the account status will appear on the main screen for several seconds. Then copying can be performed. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

POWER OFF

When the machine is not used for a long time, be sure to turn it off.

Make sure that the machine is not in operation and then turn the power switch to the "OFF" position.

OFF

If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be cancelled.

Note

If the fax option is installed, be sure to keep the power turned on. Faxes cannot be received when the power is turned off.

BEFORE USING THE MACHINE

INITIAL SETTINGS

The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, or the preset "auto clear time" elapses after the last copy is made in any mode. When the machine reverts to the initial settings, all settings and functions selected to that point are cancelled. The auto clear time can be changed in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".) The initial settings that appear in the display are shown below.

Functions and settings are explained based on the above screen as applicable.

Copy ratio: 100%, Exposure: Automatic, Copy quantity: 0, Automatic two-sided: One side to One side, Auto paper selection: On, Paper tray: Upper paper tray

Note

The initial settings can be changed in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".) For the initial settings (initial screen) of printer, fax, and scanner modes, see the operation manuals of those modes.

POWER SAVE MODES

The machine has two power save modes to reduce overall power consumption and thereby reduce the cost of operation. These modes help conserve natural resources and reduce environmental pollution. The two power save modes are "Preheat mode" and "Auto power shut-off mode". The time settings for each mode can be changed in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Preheat mode

When the set time elapses, the temperature of the fusing unit is automatically lowered to reduce power consumption while on standby. To return to normal operation, touch any key on the operation panel. To make a copy when the machine is in this mode, simply select the desired copy selections and then press the [START] key ( ).

Auto power shut-off mode

When the set time elapses, the power to the fusing unit automatically turns off to reduce power consumption. (This is based on the guidelines of the International Energy Star Program.) When the machine enters this mode, the touch panel screen turns off and only the [START] key ( ) blinks. To return to normal operation, press the [START] key ( ). To copy after warm-up starts, make desired copy selections and press the [START] key ( ). When the machine receives a fax or a print job, Auto power shut-off mode automatically deactivates and the machine returns to normal operation.

LOADING PAPER

When a tray runs out of paper, a message appears in the touch panel. Load paper in the tray.

PAPER

The specifications for the types and sizes of paper that can be loaded in the paper trays are shown below. For best results, use only SHARP recommended paper.

Tray

No.

1 Upper paper tray

2 Lower paper tray

3 500-sheet paper

4 Lower paper tray of

Paper tray type Paper type Size Weight

Plain paper Letterhead paper

Recycled paper

A5 to A3 (5-1/2" x 8-1/2" to 11" x 17")

56 g/m2 to 105 g/m (

15 lbs. to 28 lbs.

Colour paper feed unit/ Upper paper tray of 2 x 500-sheet paper feed unit

2 x 500-sheet paper feed unit

Bypass tray Plain paper

Letterhead paper

Recycled paper

A6 to A3 (5-1/2" x 8-1/2" to 11" x 17")

60 g/m2 to 128 g/m (

16 lbs. to 34.5 lbs.)

Colour paper

Thin paper 56 g/m2 to 59 g/m

(15 lbs. to 16 lbs.)

Heavy paper Max. 200 g/m

(54 lbs. )

500 sheets*

)

100 sheets*

100 sheets

30 sheets

Capacity

Labels 40 sheets

Transparency film 40 sheets

Envelope

International DL

5 sheets (110 x 220 mm) International C5 (162 x 229 mm) Commercial 10 (4-1/8" x 9-1/2")

*1A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1 and the bypass tray.

B5 size paper cannot be loaded in tray 2 (However, B5R paper can be loaded.).

When loading paper larger than A4 (8-1/2" x 11") size, do not use paper of weight greater than 105 g/m2 (28 lbs.).

When paper weight is 80 g/m2 (21 lbs.). The number of sheets of paper which can be loaded varies depending on the weight

of the paper.

Special papers

Follow these guidelines when using special papers.

BEFORE USING THE MACHINE

Envelopes

Do not use the following envelopes (Misfeeds will occur.).

• Envelopes with metal tabs, clasps, strings, holes, or windows.

• Envelopes with rough fibers, carbon paper, or glossy surfaces.

• Envelopes with two or more flaps.

• Envelopes with tape, film, or paper attached to the flap.

• Envelopes with a fold in the flap.

• Envelopes with glue on the flap to be moistened for sealing.

• Envelopes with labels or stamps.

• Envelopes that are slightly inflated with air.

• Envelopes with glue protruding from the seal area.

• Envelopes with part of the seal area peeled off.

Letterhead paper

Letterhead paper is paper with information pre-printed at the top such as a company name and address.

SHARP

• Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (Do not attempt continuous copying or printing.).

• There are many varieties of special paper available on the market, and some cannot be used with this machine. Before using special paper, contact your authorised service representative.

• Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.

BEFORE USING THE MACHINE

LOADING PAPER

Make sure that the machine is not copying, printing, or printing a received fax, and then follow these steps to load paper.

Loading the paper in the paper tray

Pull out the paper tray until it stops.

If you are loading the same size of paper as was loaded previously, go to step 4. If you are loading a different size of paper, continue with the following step.

Squeeze the lock lever of the front

guide and slide the front guide to match the width of the paper.

Front guide

Left guide

Move the left guide to the appropriate

slot as marked on the tray.

When using 11" x 17" copy paper, store the left guide in the slot at the left front of the paper tray.

Load paper in the tray.

Maximum height line

•

Note

Push the paper tray firmly back into

Load the paper with the print side facing up.

• Insert the paper along the guides.

• The tray holds up to 500 sheets of 80g/m (21 lbs.) bond paper.

• Do not load paper above the maximum height line.

• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added, and then reload as a single stack.

the machine.

Fan the copy paper.

If you loaded a different size of paper that was loaded previously, place the appropriate paper size card in the front of the paper tray to indicate the new paper size.

Paper size card

Note

If you loaded a different size of paper that was loaded previously, go to "CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE SETTINGS" (p.20).

Loading paper in the bypass tray

BEFORE USING THE MACHINE

Unfold the bypass tray.

To enable correct detection of the paper size, be sure to pull out the bypass tray extension.

Set the paper guides to the copy

paper width.

Insert the copy paper (print side

down) all the way into the bypass tray.

Important points when inserting paper in the bypass tray

• Be sure to place A6 size paper or envelopes horizontally as shown in the following diagram.

• Load the paper with the print side facing down.

Landscape orientation

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps (not the closure flap).

• When adding paper, first remove any paper remaining in the bypass tray, combine it with the paper to be added, and then reload as a single stack. The paper to be added must be the same size and type as the paper already in the bypass tray.

• Do not use paper that is smaller than the original image. This may cause smudges or unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause smudges or unclean images.

Portrait orientation

BEFORE USING THE MACHINE

JOB STATUS

DATA

LINE DATA

SYSTEM SETTINGS

TOTAL COUNT

TRAY SETTINGS

ADDRES CONTRO

KEYBOARD

SELECT

ADMI

CONTRA

TRAY 1

TRAY 2

TRAY 3

PLAIN / B5

PLAIN / A3

TYPE / SIZE

PLAIN / A4

CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE SETTINGS

When you change the paper in a tray, follow the steps below to change the tray’s paper type and paper size settings. The settings cannot be changed when operation has stopped because the paper ran out or a misfeed occurred, or when an interrupt copy job is being performed. Even in copy mode, the settings cannot be changed while a print job or received fax is being printed.

Note

Load paper in the tray as explained in

• A5 (5-1/2" x 8-1/2") size paper can only be set for tray 1.

• B5 size paper cannot be set for tray 2 (However, B5R size paper can be set.).

• Tray settings for trays other than the bypass tray can be prohibited in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

"Loading the paper in the paper tray" (p.18).

Press the [SYSTEM SETTINGS] key.

The system settings menu screen will appear.

Touch the [TRAY SETTINGS] key.

The tray settings screen will appear.

Select the size and type of paper that

is loaded in the tray.

CUSTOM SETTINGS

TRAY 1 TYPE/SIZE SETTING

PLAIN

RECYCLED

TYPE

LETTER HEAD A3 B4

COLOUR

A4R

SIZE AB INCH

The currently selected paper type will be highlighted.

• To change the paper type selection, touch the appropriate type key.

• To change the paper size selection, touch the appropriate size key.

•

To change the displayed size selections to inch sizes, touch [AB INCH].

Touch the [OK] key.

B5R

Select the tray in which you loaded paper.

For the tray numbers, see "PAPER" (p.16). If the desired tray does not appear in the display, use the key or key to scroll until it appears.

A message appears prompting you to

check the paper in the tray. Check the paper and then touch the [OK] key.

You will return to the tray settings screen.

Setting the paper type in the bypass tray

JOB STATUS

DATA

LINE DATA

SYSTEM SETTINGS

TOTAL COUNT

TRAY SETTINGS

ADDRES CONTRO

KEYBOARD

SELECT

ADMI

CONTRA

TRAY 4

BYPASS TRAY

TYPE / SIZE

PLAIN

PLAIN / A3

EXPOSURE

AUTO A4

PAPER SELECT

100%

Use either of the following two methods to set the bypass tray's paper type setting.

BEFORE USING THE MACHINE

From the [SYSTEM SETTINGS] key

Load paper in the bypass tray as

explained in "Loading paper in the bypass tray" (p.19).

Press the [SYSTEM SETTINGS] key.

The system settings menu screen will appear.

Touch the [TRAY SETTINGS] key.

The tray settings screen will appear. Touch the display switching key to switch the screen.

From the [PAPER SELECT] key

Load paper in the bypass tray as

explained in "Loading paper in the bypass tray" (p.19).

Touch the [PAPER SELECT] key.

Touch the paper type selection key.

READY TO COPY.

PLAIN

RECYCLED PLAIN

EXTRA IMAGE

ADJUST

AUTO

EXPOSURE

PAPER SELECT

100%

COPY RATIO

Touch the [BYPASS TRAY] key.

Select the type of paper that is loaded

in the tray.

SYSTEM SETTINGS

BYPASS TRAY TYPE SETTING

SELECT THE PAPER TYPE.

PLAIN

RECYCLED

HEAVY PAPER THIN PAPER

LETTER HEAD

COLOUR

ENVELOPE JAPANESE P/C

LABELS

TRANSPARENCY

"JAPANESE P/C" refers to official postcards used in Japan.

Touch the [OK] key.

Select the paper type.

READY TO COPY.

PLAIN

RECYCLED

HEAVY PAPER THIN PAPER

LETTER HEAD

COLOUR

ENVELOPE

LABELS

TRANSPARENCY

JAPANESE P/C

PAPER SELECT

COPY RATIO

AUTO

EXPOSURE

100%

"JAPANESE P/C" refers to official postcards used in Japan.

Touch the [PAPER SELECT] key.

You will return to the main screen of copy mode.

You will return to the tray settings screen.

Chapter 2

COPY FUNCTIONS

This chapter explains basic copying functions such as normal copying, reduction or enlargement, and exposure adjustment.

MAIN SCREEN OF COPY MODE

The main screen of copy mode shows messages, keys, and settings that are used for copying. Touch a key to make a selection. The main screen of copy mode appears when the [COPY] key is pressed (Except when the system settings screen appears.).

67 8 9

Message display

Status messages are displayed here.

Copy number display

Displays the selected number of copies before the [START] key ( ) is pressed or the number of remaining copies after the [START] key ( ) is pressed. A single copy can be made when "0" is displayed.

[2-SIDED COPY] key (p.28)

Touch to open the duplex copy mode setting screen.

[OUTPUT] key (p.36)

Touch to select sort, group, staple sort, and other output settings.

[SPECIAL MODES] key (p.40)

Touch to open the special modes selection screen.

[INFORMATION] icon

The [INFORMATION] icon appears in the base screen when one or more special modes are selected.

Original feed display

This appears when an original is placed in the RSPF.

10 11

12 13

14 15

Paper size display

This shows the location of the paper trays, the size of the paper in the trays. " " indicates whether or not there is paper. A paper tray can be touched to change the paper tray selection.

Original size display

Displays the original size only when an original is placed for copying.

Exposure display

Displays the icon of the selected exposure type and the exposure scale.

[EXPOSURE] key (p.30)

Use this key to adjust the copy exposure.

Paper select display

Displays the selected paper size. When auto paper select mode is selected, "AUTO" appears when auto paper select mode is selected.

[PAPER SELECT] key (p.23, p.27)

Use this key to select the paper size.

Copy ratio display

Displays the selected copy ratio.

[COPY RATIO] key (p.32)

Use this key to select the copy ratio.

• The message will vary depending on the country and the region.

• The screen will vary depending on the equipment installed.

NORMAL COPYING

LOGOUT

COPYING FROM THE DOCUMENT GLASS

Note

Open the document cover/RSPF and

If "AUDITING MODE" (p.95) has been enabled, enter your 5-digit account number.

place the original face down on the document glass.

[How to place the original]

Align the corner or the original with the tip of the arrow ( ) at the left rear corner of the glass as shown in the illustration.

Original scaleOriginal scale

•

Note

To load paper, see "LOADING PAPER" (p.16). If you change the paper size in the tray, you will also need to change the tray's paper size and paper type settings. (p.20)

•

The paper types for the auto paper selection function can be selected, or the function disabled, in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Manually selecting the paper size (paper tray)

If auto paper selection is disabled in the administrator settings, or if you wish to use a different size of paper than the original, touch the [PAPER SELECT] key and select the paper tray with the desired paper size. (The selected paper will be highlighted and the paper selecting screen will close.) To close the screen without selecting a paper size, touch the [PAPER SELECT] key again.

READY TO COPY.

1.A4

2.B4

PLAIN

RECYCLED

PLAIN

EXTRA IMAGE

ADJUST

PAPER SELECT

COPY RATIO

AUTO

EXPOSURE

100%

Close the document cover/RSPF.

The original size appears in the touch panel. After placing the original, be sure to close the document cover/ RSPF. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Note

Make sure that the same size of paper as

If the original size is not automatically detected, manually set the original size. (p.48)

the original is automatically selected.

The selected tray is

Even if the message above is displayed, copying can be performed using the selected paper tray.

highlighted. If the tray contains a different size of paper than the original,

"LOAD xxxx PAPER." will appear.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

• The number in the copy quantity display will decrease by 1 each time a copy is made.

• If you are only making a single copy, the copy can be made with the copy number display showing "0".

• To clear a mistake, press the [CLEAR] key ( ).

Note

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

• To repeat the same copy sequence for a different original, simply replace the original and press the [START] key ( ).

• If copying stops because the tray has run out of paper, you can resume copying by touching the [PAPER SELECT] key and selecting the bypass tray or a paper tray that has the same size and type of paper loaded in the same orientation.

COPY FUNCTIONS

LOGOUT

COPYING FROM THE RSPF

Note

Make sure that an original has not

• If "AUDITING MODE" (p.95) is enabled, enter your 5-digit account number.

• If the RSPF is disabled in the administrator settings, the RSPF cannot be used. See "6. SYSTEM SETTINGS (ADMINISTRATOR)".

been left on the document glass and then close the RSPF.

If an original remains on the document glass after a copy was made, "REMOVE THE ORIGINAL FROM THE DOCUMENT GLASS." will appear in the touch panel.

Adjust the original guides to the size

of the original.

Note

Select the number of copies and any

• To load paper, see "LOADING PAPER" (p.16). If you change the paper size in the tray, you will also need to change the tray's paper size and paper type settings. (p.20)

• If needed, manually select the paper tray that has the desired size of paper as explained on page 23. The paper types for the auto paper selection

• function can be selected, or the function disabled, in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• If the original size is larger than the paper size, the result of copying from the document glass may differ from the result of copying from the RSPF. (p.23)

other desired copy settings, and then press the [START] key ( ).

Place the originals face up in the

document feeder tray.

Insert the originals all the way into the feed slot. The original size appears in the touch panel.

Note

Make sure that the same size of paper

• Up to 100 pages (90 g/m2 (24 lbs.)) can be inserted at once. The stack of originals must not be higher than the indicator line on the tray.

• If the original size is not automatically detected, manually set the original size. (p.48)

as the original is selected.

The selected tray is

Even if the message above is displayed, copying can be performed using the selected paper tray.

highlighted. If none of the trays have the same size

of paper as the original, "LOAD xxxx PAPER." will appear.

• The number in the copy quantity display will decrease by 1 each time a copy is made.

• If you are only making a single copy, the copy can be made with the copy number display showing "0".

• To clear a mistake, press the [CLEAR] key ( ).

Note

• Press the [CLEAR] key ( ) to stop copying in the middle of a run.

Stream feeding mode

If stream feeding mode is enabled in the administrator settings, "SET ORIGINALS FOR STREAM FEEDING." will appear in the touch panel for approximately 5 seconds after the originals are fed. Any new originals placed in the RSPF while this message appears will be fed and copied automatically.

Copying a large number of originals

Job Build mode is useful when you need to copy more originals that can be placed in the RSPF at once. For information on Job Build mode, see "JOB BUILD MODE" (p.46).

COPY FUNCTIONS

POINTS TO NOTE WHEN MAKING COPIES

Document glass and RSPF

• Paper in a different orientation from the original can be selected if the auto paper select or auto image function has been selected. In this case, the image of the original will be rotated.

• When copying a book or an original that has been folded or crumpled, press down gently on the document cover/RSPF. This will reduce shadow lines caused by uneven contact between the original and the document glass.

• When the centre tray counter function is enabled, the number of pages that can be delivered to the output tray is limited to 500 (A4 and 8-1/2" x 14" sizes only; the limit for all other sizes is 300 pages.). When the offset function is used, the limit is approximately 300 pages. When the limit is reached, copying stops and the [START] key ( ) light turns off. Remove the copies from the centre tray and then press the [START] key ( ) to resume copying. The centre tray counter function can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Originals that can be used in the RSPF

A maximum of 100 sheet originals of equal size (A4, 90g/m2 (8-1/2" x 11", 24 lbs.)) can be placed in the RSPF. Originals of different length can be placed together in the RSPF as long the widths are equal; however, some copy functions may not operate correctly.

Acceptable originals

Originals of size A5 to A3 (5-1/2" x 8-1/2" to 11" x 17") having a weight of 35g/m2 to 128g/m2 (9 lbs. to 34 lbs.) or

52g/m

Other considerations

to 105g/m2 (14 lbs. to 28 lbs.) for two-sided originals can be used.

• Use originals that are within the specified size and weight ranges. Originals outside the specified ranges may cause misfeeds.

• Make sure that there are no paper clips or staples on the original.

• If an original has damp spots from correction fluid or ink, or glue from pasteups, be sure it has dried completely before using it to make a copy. Otherwise the interior of the RSPF or the document glass may become soiled.

• The following originals cannot be used. These may cause misfeeds, smudging, and unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, photographs

• Carbon paper

• Thermal paper

• Originals that are creased, folded, or torn

• Glued originals, cut-out originals

• Originals with binder holes

• Originals printed using an ink ribbon (thermal transfer printing), originals printed on thermal transfer paper

Removing the document cover

• To copy large originals like newspaper, remove the document cover.

• To remove it, open the document cover and lift it at a slightly backward angle. To replace the cover, do the reverse.

• The RSPF cannot be removed.

COPY FUNCTIONS

2-SIDED COPY

SPECIAL MODES

ORIGINAL

SIZE

CARD SHOT

COV

MANUAL

ORIGINAL SIZE

AUTO

MIX SIZE ORIGINAL FEEDING MODE

Copying originals of mixed length (Mixed feeding)

When using the RSPF, originals of mixed length can be fed together as long as the width of the originals is the same. To copy originals of mixed length, follow these steps:

Touch the [SPECIAL MODES] key.

Touch the key and then the

[ORIGINAL SIZE] key.

Select the "MIX SIZE ORIGINAL

FEEDING MODE" checkbox.

Touch the [OK] key.

Note

When copying is started in mixed feeding mode, all originals are scanned before copying begins.

The setting is entered and you return to the main screen. The original size icon changes to that mixed feeding is selected.

() to indicate

Automatic copy image rotation (Rotation copying)

If the originals are placed in a different orientation than the copy paper, the original image will be automatically rotated 90 rotation, such as enlarging the copy to greater than A4 (8-1/2" x 11") size or margin shift copy, rotation will not be possible.

[Example]

• This function operates in both the auto paper select and auto image modes. Rotation copying can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

°. (When an image is rotated, a message will be displayed.) If a function is selected that is not suitable for

Orientation of

the placed original

Face down Face down

Orientation of

the loaded paper

Copy after rotation

COPY FUNCTIONS

EXPOSURE

AUTO A4

PAPER SELECT

100%

LOGOUT

READY TO COPY.

EXTRA IMAGE ADJUST

TO FRONT TO REAR

BYPASS FEED (special paper)

The bypass tray must be used to feed special papers such as transparency film and labels. The bypass tray can also be used to feed standard copy paper.

Place the original(s). (p.23, p.24)

Insert the paper (print face down) all

the way into the bypass tray.

For paper that can be used in the bypass tray, see "PAPER" (p.16). To load paper, see "Loading paper in the bypass tray" (p.19).

Touch the [PAPER SELECT] key or

the tray in the image of the machine in the touch panel, and select the bypass tray.

Set the type of paper that you loaded in the bypass tray. (p.21)

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

Shifting the starting position of copying

When copying on a special size of paper in the bypass tray, the starting position of printing can be shifted vertically for fine adjustment of the image position. To adjust the starting position of printing, follow the steps below. This function can only be used when feeding special sizes of paper from the bypass tray.

1 Touch the [PAPER SELECT] key and then touch the [EXTRA

IMAGE ADJUST] key on the bypass tray.

2 Use the key or key to adjust the printing position, and

then touch the [OK] key.

• The position can be adjusted from -10 mm to +10 mm in 0.5 mm (-0.5 inch to +0.5 inch in 0.02 inch) increments.

•

When a setting from -10 mm to -0.5 mm (-0.5 inch to -0.02 inch) is selected, the starting position of printing is moved to front from the standard position. When a setting from +0.5 mm to +10 mm (+0.02 inch to +0.5 inch) is selected, the starting position of printing is moved to rear.

0.0

(-10 10) mm

AUTOMATIC TWO-SIDED COPYING

OUTPUT

2-SIDED COPY

BINDING

CHANGE

Two originals can be automatically copied onto both sides of a single sheet of paper. When the RSPF is used, two-sided copies of two-sided originals can easily be made.

Original → Paper

Document glass

RSPF

Note

• Paper sizes that can be used are A5, B5, B5R, A4, A4R, B4, and A3 (8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" and 11" x 17").

• When making two-sided copies on letterhead paper, place the side with the letterhead face down if using a tray, or face up if using the bypass tray (This is the opposite of normal.).

•

Automatic two-sided copying is not possible on thick paper, thin paper, labels, transparency film, envelopes, and other special types of paper.

• Automatic two-sided copying can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

•

When dual page copy (p.44) is selected, two-sided original to two sides or two-sided original to one side cannot be used.

One-sided original

→ Two si de s

()

One-sided original

Two-sided original

→ Two si d e s

()

→ Two si d e s ( )

Two-sided original

→ One side

()

USING THE DOCUMENT GLASS

Place the original on the document

glass. (p.23)

Touch the [2-SIDED COPY] key.

Touch the [One-sided to two-sided

copy] key.

Touch the [BINDING CHANGE] key when making the tablet binding, or when making automatic two-sided copies of a one-sided A3 or B4 (11" x 17" or 8-1/2" x 14") size portrait original, touch the [BINDING CHANGE] key.

Before [BINDING CHANGE] After [BINDING CHANGE]

Touch the [OK] key.

Portrait-oriented original

(A3 or B4 (11" x 17" or 8-1/2" x 14") size)

COPY FUNCTIONS

EXPOSURE

AUTO A4

PAPER SELECT

100%

LOGOUT

OUTPUT

2-SIDED COPY

BINDING

CHANGE

EXPOSURE

AUTO A4

PAPER SELECT

100%

LOGOUT

Make sure that a suitable paper size is

automatically selected, or select another size using the [PAPER SELECT] key.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

The original for the front side is scanned.

Remove the first original and then place

the original for the back side on the document glass. Close the RSPF and then press the [START] key ( ).

To cancel automatic two-sided copying, press the [CLEAR] key ( ).

Note

When making two-sided copies of an odd number of originals, touch the [READ-END] key after scanning the last original.

USING THE RSPF

Place the original(s) in the document

feeder tray. (p.24)

Touch the [2-SIDED COPY] key.

Touch the desired copy mode.

Touch the [OK] key.

Make sure that a suitable paper size is

automatically selected, or select another size using the [PAPER SELECT] key.

Before [BINDING CHANGE] After [BINDING CHANGE]

Portrait-oriented original

(A3 or B4 (11" x 17" or 8-1/2" x 14") size)

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

EXPOSURE ADJUSTMENT

AUTO

EXPOSURE

AUTO A4

AUTO

ORIGINAL IMAGE TYPE

PHOTO

TEXT/PHOTO

TEXT

1 3

AUTO

MANUAL

1 3 5

LOGOUT

SELECTING THE ORIGINAL IMAGE TYPE AND MANUALLY ADJUSTING THE EXPOSURE

[AUTO] is selected by default for automatic adjustment of the exposure according to the original. If you wish to specify the original image type or manually adjust the exposure, place the original in the RSPF or on the document glass, check the paper size, and then perform the following steps.

Touch the [EXPOSURE] key.

Select [TEXT], [TEXT/PHOTO], or

[PHOTO] as appropriate for the original.

Selecting the original image type

• Three original image type selections are available.

TEXT

TEXT/PHOTO

PHOTO

Use for regular text, blueprints, and light pencil writing.

Use for mixed text/photo originals and printed photos.

Use for photos and when you desire clearer halftones.

Manually adjust the copy exposure.

If [TEXT] was selected for the original image type, touch the [AUTO

MANUAL] key to select [MANUAL] and then adjust the copy exposure.

Touch the key to make darker copies. Touch the key to make lighter copies.

Note

To change back to automatic exposure adjustment, follow these steps:

1 Touch the [EXPOSURE] key. 2 Touch the [TEXT] key.

The [AUTO MANUAL] key appears when [TEXT] is selected.

3 Touch the [AUTO MANUAL] key so that

[AUTO] is highlighted.

4 Touch the [OK] key.

Touch the [OK] key.

You will return to the main screen of copy mode.

Exposure value guidelines

1 - 2 Dark originals like newspapers 3 Normal originals 4 - 5 Light coloured text or text written in

pencil

• Automatic exposure adjustment can only be selected when [TEXT] is selected for the original image type.

Check the paper size, select the

number of copies and any other desired copy settings, and then press the [START] key ( ).

REDUCTION/ENLARGEMENT/ZOOM

PLAIN

RECYCLED

LOGOUT

There are three ways to enlarge and reduce copies:

● Automatic ratio selection according to the paper size ........................... AUTOMATIC RATIO SELECTION (below)

● Specifying a ratio with the reduce key, enlarge key, or zoom key..................MANUAL RATIO SELECTION (p.32)

● Separately selecting vertical and horizontal ratios ........................................................... XY ZOOM copying (p.33)

Ratios that can be selected vary depending on the following conditions:

Original position Selectable ratios

Document glass 25 to 400%

RSPF 50 to 200%

AUTOMATIC RATIO SELECTION

The ratio is automatically selected based on the original size and paper size.

Place the original(s). (p.23, p.24)

The original size appears in the touch panel.

Note

Touch the [PAPER SELECT] key and

• If the original size does not appear in the touch panel, specify the original size manually. (p.48)

• Automatic ratio selection is not possible if the original or paper is a non-standard size.

then select the desired paper size.

The selected key is highlighted and the paper selection screen closes.

Note

Select the number of copies and any

other desired settings, and then press the [START] key ( ).

• When automatic ratio selection is selected, the [AUTO IMAGE] key is highlighted in the main screen. If the original and paper are in different

• orientations, the image is automatically rotated to match the paper orientation (for paper sizes A4 (8-1/2" x 11") or less).

•

Rotation of the image can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• If "IMAGE IS LARGER THAN THE COPY PAPER." appears in the touch panel, part of the image will be cut off in the copy.

Note

Touch the [AUTO IMAGE] key.

If paper of the desired size is not loaded in any of the trays, load paper of the required size in a paper tray or in the bypass tray. (p.19)

A suitable ratio is selected based on the original size and selected paper size. (The ratio appears in the touch panel.)

Note

To cancel automatic ratio selection, touch the [AUTO IMAGE] key. Automatic ratio selection also turns off automatically when the enlargement key, the reduction key, or a [ZOOM] key the ratio to be selected.

(/)

is touched to allow

COPY FUNCTIONS

PAPER SELECT

100%

COPY RATIO

B4 B5 A3 A4

B5 A5 B4 A4

A5 B5 A4 B4

A4 B5 A3 B4

B5 B4 A4 A3

70%

81%

86%

115%

122%

141%

B5 A4 B4 A3

ZOOM

XY ZOOM

AUTO

IMAGE

EXPOSURE

PAPER SELECT

COPY RATIO

READY TO COPY.

AUTO

AUTO A4

100

100%

READY TO COPY.

100

ZOOM

50%

200%

25%

400%

100%

XY ZOOM

AUTO

IMAGE

EXPOSURE

PAPER SELECT

COPY RATIO

AUTO

AUTO A4

ZOOM

XY ZOOM

100

B5 A5 B4 A4

A5 B5 A4 B4

A4 B5 A3 B4

B5 B4 A4 A3

70% 81% 86%

115% 122% 141%

A4 A3

B5 A5 B4 A4

A5 B5 A4 B4

A4 B5 A3 B4

B5 B4 A4 A3

70% 81% 86%

115% 122% 141%

ZOOM

XY ZOOM

ZOOM

ENU

AUTO

IMAGE

EXPO

PAPER

COPY

AUTO

100%

A4 B5 A3 B4

B5 B4 A4 A3

22% 141%

MANUAL RATIO SELECTION

There are five (four) preset reduction ratios and five (four) preset enlargement ratios. In addition, the [ZOOM] keys ( , ) can be pressed to select the ratio in increments of 1%.

Place the original(s). (p.23, p.24)

Touch the [COPY RATIO] key.

Use the [MENU] key to select menu

[ ] or menu [ ] for copy ratio selection.

Preset reduction keys :

•

Preset enlargement keys :

• [100%] key 100%

70%, 81%, 86% (64%, 77%) 115%, 122%, 141% (121%, 129%)

Use the enlargement key or reduction

key, or the [ZOOM] key ( / ) to set the desired copy ratio.

The [ZOOM] keys ( / ) can be used to change the ratio in increments of 1% Touch the key to increase the ratio or the

key to decrease the ratio. Continuing to touch a [ZOOM] key ( / ) makes the ratio change faster.

Note

Touch the [OK] key.

• Touch a reduction or enlargement key to set the approximate ratio, then touch the [ ] key to decrease the ratio or the [ ] key to increase the ratio.

• If "IMAGE IS LARGER THAN THE COPY PAPER." appears, the selected copy ratio is too large for the paper size. However, if you press the [START] key ( ), a copy will be made.

•

Preset reduction keys :

•

Preset enlargement keys :

• [100%] key 100%

25%, 50% 200%, 400%

COPY FUNCTIONS

EXPOSURE

AUTO A4

PAPER SELECT

100%

LOGOUT

PAPER SELECT

100%

COPY RATIO

XY ZOOM

B4 B5 A3 A4

B5 A5 B4 A4

A5 B5 A4 B4

A A

70% 81%

115% 122%

B5 A4 B4 A3

Make sure that a suitable paper size is

automatically selected, or select another size using the [PAPER

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

SELECT] key.

If AUTO PAPER SELECT is enabled, the appropriate copy paper size is automatically selected based on the original size and selected copy ratios.

Note

To return the ratio setting to 100%, touch the [COPY RATIO] key to display the ratio menu and then touch the [100%] key. (p.32, step

SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY (XY ZOOM copying)

The XY ZOOM feature allows the horizontal and vertical copy ratios to be changed independently.

Example: Vertical ratio set to 100% and horizontal ratio set to 50%.

Note

Place the original(s). (p.23, p.24)

Touch the [COPY RATIO] key.

• The AUTO IMAGE/MULTI SHOT/PAMPHLET COPY feature cannot be used in combination with the XY ZOOM function.

• To use the XY ZOOM feature with the DUAL PAGE COPY feature (p.44), set the DUAL PAGE COPY feature first and then the XY ZOOM feature.

Original

Copy

Touch the [XY ZOOM] key.

COPY FUNCTIONS

ZOOM

100

64%

50%

XY ZOOM

CANCEL

ZOOM

100

ZOOM

100

64%

50%

77%

ZOOM

CANCEL

ZOOM

129%

200%

400%

100%

PAP

EXPOSURE

AUTO A4

PAPER SELECT

X-50% Y-70%

Touch the [X] key.

The [X] key is selected

Use the reduction, enlargement, and

(highlighted) by default, so there is normally no need to perform this step (Go to step 5.). If the [X] key is not highlighted, perform this step.

[ZOOM] keys ( / ) to change the copy ratio in the horizontal (X) direction.

A fixed ratio key will not become highlighted when touched.

Use the reduction, enlargement, and

[ZOOM] keys ( / ) to change the copy ratio in the vertical (Y) direction.

A fixed ratio key will not become highlighted when touched.

If you need to readjust the horizontal ratio, touch the [X] key again.

Touch the [OK] key.

Note

Touch the [Y] key.

Touch a reduction or enlargement key to set the approximate ratio, then touch the [ ] key to decrease the ratio or the [ ] key to increase the ratio.

The [ZOOM] keys ( / ) can be used to change the ratio in increments of 1% Touch the key to increase the ratio, or the

key to decrease the ratio. Continuing to touch a [ZOOM] key ( / ) makes the ratio change faster.

Make sure that a suitable paper size is

automatically selected, or select another size using the [PAPER SELECT] key.

If AUTO PAPER SELECT is enabled, the appropriate copy paper size is automatically selected based on the original size and selected copy ratios.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

Note

To cancel this function, touch the [CANCEL] key in the XY ZOOM screen.

INTERRUPTING A COPY RUN

LOGOUT

A copy run can be temporarily interrupted to allow another copy job to be performed. When the other job is finished, the copy run will resume using the original copy settings.

Note

Press the [INTERRUPT] key ( ) to

Automatic two-sided copying, sort/group copying, staple sort, pamphlet copy, mix feeding job build, cover copy, job programs, card shot, or multi shot copying cannot be used for interrupt copying.

interrupt the copy run.

The [INTERRUPT] key ( ) blinks until the machine is ready for the interrupt job, after which it lights steadily.

If you decide to cancel the interrupt job while selecting settings, press the [INTERRUPT] key ().

Note

• If audit mode is enabled, a message will appear prompting you to enter your account number. Enter your account number with the numeric keys. The copies that you make will be added to your account’s count.

• If an original is being scanned when the [INTERRUPT] key ( ) is pressed, the interrupt job will begin after the original is scanned. If a copy is being printed, the interrupt job will begin after the copy is printed.

When the copy job is finished, press

the [INTERRUPT] key ( ) and remove the original(s).

Replace the previous original(s) and

press the [START] key ( ) to resume copying.

Replace only the originals that have not yet been scanned.

Remove the previous original(s) and

place the original(s) of the interrupt copy job. (p.23, p.24)

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

The interrupt copies will be offset from the previous copies. (Offset function, p.36)

Chapter 3

CONVENIENT COPY FUNCTIONS

This chapter explains special finishing functions and other convenient functions.

COPY FINISHING FUNCTIONS

This section explains the sort, group, and offset functions, as well as the staple sort function which is used to staple output collated with the sort function when a finisher is installed.

SORT COPY

This function is used to collate sets of copies. Copies can be output to the job separator tray, or the offset tray or right tray (output tray unit) of the peripheral finisher.

1 2 3

2 3

OFFSET FUNCTION

Each set of copies is offset from the previous set in the output tray, making it easy to distinguish one set from another. (The offset function can be used in the centre tray or in the offset tray of the finisher.)

GROUP COPY

This function is used to group sets of copies by page. Copies can be output to the job separator tray, or the offset tray or right tray (output tray unit) of the peripheral finisher.

1 1

2 2 2

3 3

Enabling the offset function

The offset function operates when a checkmark appears in the [OFFSET] checkbox, which is displayed by touching the [OUTPUT] key. (If a checkmark does not appear, touch the checkbox.)

Offset function "ON" Offset function "OFF"

CONVENIENT COPY FUNCTIONS

2-SIDED COPY

OUTPUT

UPPER TRAY

CENTRE TRAY

OFFSET

LOGOUT

READ-END

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

Place the originals in the RSPF or on

the document glass. (p.23, p.24)

If originals are placed in the RSPF, the sort function is automatically selected. (To disable this function, see the "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Example: 5 sets of copies or 5 copies per page of 3

originals

Originals

Touch the [OUTPUT] key.

Touch the [SORT] or [GROUP] key.

Touch the [OK] key.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

[When using the RSPF:]

Copying will start after all the originals are scanned.

[When using the document glass:]

Replace the original with the next original and press the [START] key ( ). Repeat this step until all originals have been scanned, and then touch the [READ-END] key.

Touch the output tray that you wish to

use.

Note

CENTRE TRAY

The output tray can only be selected when a job separator or finisher is installed.

To enable the offset function (p.36), touch the [OFFSET] checkbox so that a checkmark appears. To disable the offset function, touch the [OFFSET] checkbox again to clear the checkmark.

The copies are grouped as follows:

Sort Group

Copy

5 sets of copies 5 copies per page

If the memory becomes full while scanning the originals, "MEMORY IS FULL. PRESS [START] TO BEGIN COPYING OR [CA] TO CANCEL." will appear. To copy only the originals that have been scanned, press the [START] key ( ) . To cancel the job, press the [CLEAR ALL] key ( ).

Note

The number of originals that can be scanned into memory can be increased by increasing the memory allocation in the administrator settings, or by installing more memory. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Copy

CONVENIENT COPY FUNCTIONS

Stapling position

STAPLE SORT (when the finisher (MX-FN13) is installed)

This function collates the copies, staples each set, and delivers the sets to the offset tray. The staple sort function can only be used when a finisher is installed.

Stapling position

Top left corner

Portrait orientation

Available paper sizes: A4, B5 (8-1/2" x 11") Stapling capacity: For each size, up to 50 sheets can be stapled.

Landscape orientation

Available paper sizes: A3, B4, A4R, B5R (11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11" R) Stapling capacity: A3, B4 (11" x 17", 8-1/2" x 14", 8-1/2" x 13") For each size, up to 30 sheets can be stapled. A4R, B5R (8-1/2" x 11"R) For each size, up to 50 sheets can be stapled.

ORIENTATION OF THE ORIGINAL AND STAPLING POSITIONS

Using the RSPF

Insert the originals face up.

Using the document glass

Place each original face down.

Stapling position

When copying B4 or A3 (8-1/2" x 14" or 11" x 17") vertically oriented originals, the copies will be stapled at the position shown below.

Stapling position

SHARP

Note

Stapling position

RSPF

• When using letterhead paper in the staple sort, load the paper with the letterhead to the front or to the right as shown in the diagram.

• When the staple sort is used, the automatic original image rotation function does not operate.

• Different sized originals cannot be copied on the corresponding sizes of paper.

• The staple sort function cannot be used if disabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR).)

• The offset function (p.36) cannot be used.

Document glass

SHARP

CONVENIENT COPY FUNCTIONS

2-SIDED COPY

OUTPUT

READ-END

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

Place the original(s). (p.23, p.24)

Touch the [OUTPUT] key.

Touch the [STAPLE SORT] key.

When the [STAPLE SORT] key is selected, the offset tray is automatically selected as the output tray. The top tray and centre tray cannot be used.

Touch the [OK] key.

[When using the RSPF:]

Copying will start after all originals have been scanned.

[When using the document glass:]

Replace the original with the next original and press the [START] key ( ). Repeat this step until all originals have been scanned, and then touch the [READ-END] key.

If the memory becomes full while scanning the originals, "MEMORY IS FULL. PRESS [START] TO BEGIN COPYING OR [CA] TO CANCEL." will appear. To copy only the originals that have been scanned, press the [START] key ( ). To cancel the job, press the [CLEAR ALL] key ( ).

Note

Select the number of copies and other

copy settings, and then press the [START] key ( ).

SPECIAL MODES

When the [SPECIAL MODES] key in the main screen of copy mode is touched, the special modes screen will appear. This screen contains the following special function keys.

[MARGIN SHIFT] key (p.42)

Use this to shift the image on the copy paper to create binding margins.

[ERASE] key (p.43)

Use this to erase peripheral shadows that occur when making copies of books and other thick originals.

[DUAL PAGE COPY] key (p.44)

Use this to make separate copies of the left and right pages of bound documents.

[PAMPHLET COPY] key (p.45)

The pamphlet copy function is used to arrange copies in the proper order for centre-stapling and folding into a booklet. Two original pages are copied onto each side of the paper, such that a total of four pages are copied onto one sheet.

[JOB BUILD] key (p.46)

Use this when you need to copy more originals than can be placed in the RSPF at once. This allows you to divide the originals into sets and scan them sequentially in the RSPF.

[MULTI SHOT] key (p.47)

The multi shot copy function is used to copy two or four originals onto one sheet of copy paper in any of four layout patterns.

() key, () key

• The displayed menu will vary depending on the country and regions.

• The displayed menu will vary depending on the equipment installed.

Use these to change pages in the special functions screen.

[ORIGINAL SIZE] key (p.48)

Use to manually select the original size. When the original size is selected, the auto ratio select function will automatically select an appropriate ratio based on the paper size.

[COVER] key (p.49)

Press this to use a different type of paper for front and back covers (When the RSPF is used.).

[B/W REVERSE] key (p.51)

Use to reverse black and white areas.

[CARD SHOT] key (p.52)

The front and reverse sides of a card can be copied onto one sheet of paper.

[OK] key

Touch to return to the main screen of the copy mode.

Note

Some functions cannot be used in combination with each other. If a prohibited combination of functions has been selected, a message will appear in the touch panel.

CONVENIENT COPY FUNCTIONS

SPECIAL MODES

2-SIDED COPY

MARGIN SHIFT

PAMPHLET COPY

GENERAL PROCEDURE FOR USING THE SPECIAL FUNCTIONS

Touch the [SPECIAL MODES] key.

Touch the key of the desired special

mode.

Example: Selecting the margin shift function

Procedures for modes that require further settings are explained starting on the next page.

CONVENIENT COPY FUNCTIONS

MARGIN SHIFT

PAMPHLET COPY

RIGHT LEFT DOWN

SIDE 1

(0 20) mm

SIDE 2

OKCANCEL

10 10

MARGIN SHIFT COPY

The margin shift function is used to automatically shift the text or image on the copy paper approximately 10 mm (1/2") in its initial setting.

One-sided copying

Two-sided copying

Image shifted to the right

Margin

Image shifted to the right

Margin

Image shifted to the left

Margin

Image shifted to the left

Margin

Image shifted down

Margin

• Right, left or down can be selected for the shift direction as shown in the illustration.

• The shift width (margin) can be set from 0 mm to 20 mm increments of 1 mm (0" to 1" in increments of 1/8").

• If [DOWN] key is selected, set the original(s) so that the margin to be increased is set to the rear side of the RSPF or the document glass.

Touch the [MARGIN SHIFT] key in the

special modes screen.

Select the shift direction.

The margin shift setting screen will appear. The margin shift icon ( , etc.) will also appear in the screen to indicate that the function is turned on.

Touch the [RIGHT], [LEFT], or [DOWN] key. The selected key will be highlighted.

Adjust the shift width as needed and

touch the [OK] key.

Use the and keys to set the shift width. The shift amount can be set from 0 mm to 20 mm increments of 1 mm (0" to 1" in increments of 1/8").

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

About the steps that follow

If you are using the document glass, see page 23. If you are using the RSPF, see page 24.

Note

• When margin shift is selected, rotation copying will not function.

• This feature cannot be used with paper that is not a standard size.

• To cancel the margin shift function, touch the [CANCEL] key in the margin shift setting screen. (See the screen of step 3.)

CONVENIENT COPY FUNCTIONS

ERASEFT

JOB

BUILD

ERASE

CENTRE

ERASE

EDGE+CENTRE

ERASE

EDGE

ERASE

EDGE

CANCEL OK

(0 20) mm

ERASE COPY

The erase function is used to erase the shadow lines on copies that are produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is initially set to 10 mm (1/2").

EDGE ERASE

Eliminates shadow lines around the edges of copies caused when heavy paper or a book is copied.

CENTRE ERASE

Eliminates shadow lines produced by the bindings of bound documents.

EDGE + CENTRE ERASE

Eliminates both the shadow lines around the edges of copies and the shadow at the centre.

Touch the [ERASE] key in the special

modes screen.

The erase setting screen will appear. The erase icon ( , etc.) will also appear in the screen to indicate that the function is turned on.

Select the desired erase mode.

Select one of the three erase modes. The selected key will be highlighted.

Adjust the erase width as needed and

touch the [OK] key.

Use the and keys to adjust the erase width. The erase width can be set from 0 mm to 20 mm increments of 1 mm (0" to 1" in increments of 1/8").

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

About the steps that follow

If the document glass is being used, see page 23. If the RSPF is being used, see page 24.

Note

• This feature cannot be used with non-standard size originals.

• This feature cannot be selected when mixed feeding (p.26) is used.

• To cancel the erase copy function, touch the [CANCEL] key in the erase setting screen. (See the screen of step 3.)

CONVENIENT COPY FUNCTIONS

MULTI SHOT

1/2

DUAL PAGE

COPY

1/2

DUAL PAGE

COPY

PAPER SELECT

AUTO A4

100%

LOGOUT

DUAL PAGE COPY

The dual page copy function produces separate copies of two adjoining pages on the document glass. It is especially useful when copying books and other bound documents.

[Example] Copying the right and left pages of a book

Book original Dual page copy

Touch the [DUAL PAGE COPY] key in

the special modes screen.

The [DUAL PAGE COPY] key is highlighted to indicate that the function is enabled, and the dual page copy icon ( ) will appear in the screen.

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

• A reduction setting can be selected when using the dual page copy function, however, an enlargement setting cannot be selected.

• The dual page copy function can only be used when copying from the document glass. The RSPF cannot be used.

• B5 or A4 (8-1/2" x 11") paper can be used.

When copying book originals:

When copying a thick book, press down gently on the book to flatten it against the document glass.

Make sure that B5 or A4 (8-1/2" x 11")

size paper is selected.

If B5 or A4 (8-1/2" x 11") paper is not selected, touch the [PAPER SELECT] key to select B5 or A4 (8-1/2" x 11") paper.

Place the originals on the document

glass. (p.23)

Index

B5, A4 (8

/2x11 )

Centre line of original

This page is copied first.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

Note

• To cancel the dual page copy function, touch the [DUAL PAGE COPY] key in the special modes screen. (The key will no longer be highlighted.) (See the screen of step 1.)

• To erase shadows caused by the document binding, use the edge erase function (p.43). (Centre Erase and Edge + Centre Erase cannot be used with the dual page copy function.)

CONVENIENT COPY FUNCTIONS

MARGIN SHIFT

PAMPHLET COPY

CANCEL

PAMPHLET COPY

ORIGINAL

2-SIDED1-SIDED

RIGHT

BINDING

LEFT

BINDING

CANCEL OK

RIGHT

BINDING

LEFT

BINDING

PAPER SELECT

AUTO A4

100%

PAMPHLET COPY

The pamphlet copy function is used to arrange copies in the proper order for centre-stapling and folding into a booklet. Two original pages are copied onto each side of the copy paper, such that a total of four pages are copied onto each sheet. This function is convenient for arranging copies into an attractive booklet or pamphlet.

[Example]: Copying 8 originals with pamphlet copy

Originals (one-sided)

Originals (two-sided)

The finished copies can be folded.

First page

• Scan the originals in order from the first page to the last page. The order of copying will be automatically adjusted by the machine.

• Either left binding (opening from right to left) or right binding (opening from left to right) can be selected.

• Four originals will be copied onto one sheet. Blank pages may be automatically added at the end, depending on the number of the originals.

Touch the [PAMPHLET COPY] key in

the special modes menu screen.

The pamphlet copy setting screen will appear. The pamphlet copy icon ( , etc.) will also appear in the upper left corner of the screen to indicate that the function is enabled.

Specify whether 1-sided or 2-sided

originals will be copied.

Select the binding position ([LEFT

BINDING] or [RIGHT BINDING]) and then touch the [OK] key in the pamphlet copy setting screen.

You will return to the special modes menu screen.

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

Place the original(s). (p.23, p.24)

Make sure that a suitable paper size

has been automatically selected.

If the desired copy paper size is not selected, use the [PAPER SELECT] key to select the paper size. After the paper size is selected, touch the [AUTO IMAGE] key. A suitable ratio will be automatically selected.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

[When using the RSPF:]

Copying will start after all originals have been scanned.

[When using the document glass:]

Replace the original with the next original and press the [START] key ( ). Repeat this step until all originals have been scanned, and then touch the [READ-END] key.

When the pamphlet copy function is selected, two-sided copying will be automatically enabled.

Note

To cancel the pamphlet copy function, touch the [CANCEL] key in the pamphlet copy setting screen. (See the screen of step 2.)

CONVENIENT COPY FUNCTIONS

ERASET

MUL

ERASE

JOB

BUILD

JOB

BUILD

MULTI SHOT

ERASE

1/2

JOB

BUILD

DUAL PAGE

COPY

LOGOUT

READ-END

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

JOB BUILD MODE

Use this function when you need to copy more originals than can be placed in the RSPF at once. (The maximum number of originals that can be placed in the RSPF at once is 100.)

Note

• If the memory becomes full while scanning the originals, "MEMORY IS FULL. PRESS [START] TO BEGIN COPYING OR [CA] TO CANCEL." will appear. To copy only the originals that have been scanned, press the [START] key ( ) . To cancel the job, press the [CLEAR ALL] key ( ). Depending on the content of the originals, the memory may become full before 100 originals have been scanned. In

• this case, press the [START] key ( ) to copy the originals that have been scanned, and then place the originals that weren’t scanned in the RSPF once again and repeat the copy procedure.

• To increase the number of originals that can be scanned, install more memory or increase the memory allocation in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Example: Copying 130 sheets (A4 (8-1/2" x 11") size originals)

Originals

page 1 page 101

100 sheets 30 sheets

* Divide the originals into sets so that each set is no more than

100 pages. Scan the sets in order beginning from the first page of set A.

Touch the [JOB BUILD] key in the

special modes menu screen.

The [JOB BUILD] key is highlighted. The job build copy icon ( ) will also appear in the screen to indicate that the function is enabled.

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

Make sure that a suitable paper size is

selected, select the number of copies and any other desired copy settings, and then press the [START] key ( ) .

Scanning begins. When scanning of the first set of originals (A in the above example) is finished, insert the second set and press the [START] key ( ).

Repeat this step until all the remaining originals (B in the above example) have been scanned. Remove each scanned set of originals before inserting the next set.

Place the original(s) in the RSPF. (p.24)

Touch the [READ-END] key.

Copying begins.

Note

To cancel the job build mode function, touch the [JOB BUILD] key in the special modes screen so that it is no longer highlighted. (See the screen of step 1.)

CONVENIENT COPY FUNCTIONS

MULTI SHOT

1/2

DUAL PAGE

COPY

CANCEL

LAYOUT

BORDER

CANCEL

LAYOUT

BORDER

MULTI SHOT COPY

The multi shot copy function is used to copy two or four originals onto one sheet of copy paper in a specified order.

Example: Copying four originals onto one sheet of paper (Page number: 4 in 1 ( ), layout: ( ))

One-sided copy of one-sided original

Copy

One-sided copy of two-sided original

• When using the multi shot copy function, place the originals, select the desired paper size, and select the copy mode before selecting the multi shot copy function in the special modes screen.

•

When using the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum reduction ratio is 25%. (The minimum ratio is 50% when the RSPF is used.) Depending on the original size, paper size, and the number of originals to be copied onto one sheet, portions of original images may be cut off.

multi shot copy

function, the

Touch the [MULTI SHOT] key in the

special modes menu screen.

The multi shot copy setting screen will appear. The multi shot copy icon ( , etc.) will also appear in the screen to indicate that the function is enabled.

Select the number of originals to be

copied onto one sheet in the multi shot copy selection screen.

SPECIAL MODES

MULTI SHOT

2in1 4in1

Select the layout.

CANCEL

LAYOUT

Select the order in which the originals will appear on the copy.

BORDER

Select a borderline setting.

Select [ ], [ ], or [].

Touch the [OK] key in the multi shot

setting screen.

You will return to the special modes menu screen.

Touch the [OK] key in the special

modes menu screen.

You will return to the main screen of copy mode.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

[When using the RSPF:]

Copying will start after all originals have been scanned.

[When using the document glass:]

Replace the original with the next original and press the [START] key ( ). Repeat this step until all originals have been scanned, and then touch the [READ-END] key if necessary.

Note

• The images may be rotated depending on the number of originals and the orientation of the originals and copy paper.

• To cancel the multi shot copy function, touch the [CANCEL] key in the multi shot setting screen (the screen of step 2) .

CONVENIENT COPY FUNCTIONS

ORIGINAL

SIZE

CARD SHOT

COV

MANUAL

AUTO

MIX SIZE ORIGINAL FEEDING MOD

ORIGINAL SIZE

If you wish to use the paper other than the automatically selected original size, original size setting is specified by the special modes. The mix feeding setting (p.26) is also selected here.

Touch the key and then touch the

[ORIGINAL SIZE] key in the special modes menu screen.

The original size setting screen will appear.

Touch the [MANUAL] key.

Select the original size.

Touch the [OK] key in the special

modes menu screen.

You will return to the main screen of the copy mode.

Note

To select mixed feeding, select the "MIX SIZE ORIGINAL FEEDING MODE" checkbox. Mixed feeding is explained on page 26.

ORIGINAL SIZE

AUTO

A5 A4 A4R B4

[MANUAL] key is highlighted and the selected paper size is displayed.

Note

Touch the inside [OK] key.

You will return to the special modes menu screen.

MANUAL

To select an inch size original, touch the [AB INCH] key. Inch sizes will appear.

INCH

CONVENIENT COPY FUNCTIONS

COVER COPY

Cover copy mode is used to add a cover to the front or back, or both the front and back, of a multipage document. To use cover copy mode, the RSPF must be used.

Copying onto a cover Not copying onto a cover

One-sided copies from one-sided or two-sided originals

One-sided originals

SHARP

Cover original

Two-sided originals

SHARP

Cover original

One-sided copies (copying onto a cover)

SHARP

Front cover (can copy onto front side)

SHARP

Front cover (can copy onto front side)

Back cover (no copying)

Two-sided copies from one-sided or two-sided originals

One-sided originals Two-sided copies

SHARP

Cover original

Two-sided originals

SHARP

Cover original

(copying onto a cover)

Back cover (no copying)

SHARP

Front cover (can copy onto front side) (Back side of cover is blank.)

One-sided copies from one-sided or two-sided originals

One-sided originals

Two-sided originals

One-sided copies (not copying onto a cover)

Back cover

Front cover

(not copying onto a cover)

Two-sided copies from one-sided or two-sided originals

One-sided originals

Two-sided originals

One-sided copies (not copying onto a cover)

Back cover

Front cover

• A front cover, back cover, or both a front and a back cover can be selected.

• You can specify whether or not the front cover is copied on.

• Copying is not possible on either side of a back cover.

CONVENIENT COPY FUNCTIONS

COVER

SPECIAL MODES

FRONT

BACK FRONT+BACK

PRINT ON FRONT COVER?

YES

CANCEL

PRINT ON FRONT COVER?

YES

CANCEL

Touch the key and then touch the

[COVER] key in the special modes menu screen.

The cover setting screen will appear. The cover icon ( , etc.) will also appear in the screen to indicate that the function is turned on.

Select the cover(s) that you wish to

add.

To add only a front cover, touch the [FRONT] key. To add only a back cover, touch the [BACK] key. To add both a front and back cover, touch the [FRONT+BACK] key.

Load the cover paper to be used into

the bypass tray.

Load the same size of paper as the paper to be used for the copy job.

About the steps that follow

See page 24.

Note

• It is not possible to copy on the inside of a front cover, nor on either side of a back cover.

• Be sure to place the originals in the RSPF. The document glass cannot be used for this function. During cover copying, stream feeding mode

• will not function even if enabled in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• To cancel the cover copy function, select the cover copy function again and touch the [CANCEL] key. (See the screen of step 2.)

Specify whether or not the front cover

is to be copied on.

Select [YES] or [NO] in the touch panel. If [YES] is selected, the first page of the document will be copied onto the front cover sheet.

Touch the [OK] key in the cover

setting screen.

Return to the special modes screen.

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

CONVENIENT COPY FUNCTIONS

OVER

B/W

REVERSE

B/W REVERSE COPY

The B/W REVERSE feature is used to reverse black and white in a copy to create a negative image.

original B/W reverse copy

Touch the key and then touch the

[B/W REVERSE] key in the special modes menu screen.

The [B/W REVERSE] key is highlighted. The B/W reverse icon ( ) will also appear in the screen to indicate that the function is enabled.

Touch the [OK] key in the special

modes screen.

You will return to the main screen of copy mode.

• When the B/W reverse function is selected, the exposure mode will be automatically set to TEXT mode. Other exposure modes cannot be selected. If B/W reverse is cancelled, TEXT mode will not automatically be cancelled.

About the steps that follow

If the document glass is being used, see page 23. If the RSPF is being used, see page 24.

Note

To cancel the B/W reverse copy function, touch the [B/W REVERSE] key in the special modes screen. (The key will no longer be highlighted.) (See the screen of step 1.)

CONVENIENT COPY FUNCTIONS

EXPOSURE

AUTO A4

PAPER SELECT

100%

COVER

ORIGINAL

SIZE

CARD SHOT

SIZE RESET

CANCEL OK

FIT TO

PAGE

SIZE RESET

CANCEL OK

FIT TO

PAGE

CARD SHOT

The front and back of a card can be copied onto one sheet of paper. This function is convenient for making copies for certification purposes and helps save paper.

• Copying is only possible on standard size paper.

• The image cannot be rotated when using this

Original

Copy

function.

CARD

Front of

card

Back of

card

Make sure that a suitable paper size is

CARD

Example: Portrait A4 (8-1/2" x 11") size

CARD

Example: Landscape A4 (8-1/2" x 11") size

selected, or select another size using the [PAPER SELECT] key.

Touch the key and then touch the

[CARD SHOT] key in the special modes screen.

The CARD SHOT setting screen will appear. A card shot icon ( ) will also appear in the upper left corner of the screen to indicate that the function is turned on.

Enter the X dimension (width) and Y

dimension (length) of the original card with the keys.

• X (width) is initially selected. Enter X dimension and then touch the Y ( ) key to enter Y dimension.

• To change the X or Y value back to the default value, touch the [SIZE RESET] key. The default values can be changed in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR).)

• To have the images enlarged or reduced by a suitable ratio based on the entered original size so that the front and back sides fit into the selected paper size, touch the [FIT TO PAGE] key.

Touch the outer [OK] key.

You will return to the main screen of copy mode.

Place the original on the document

LOGOUT

glass.

Place the front side of the original face down and close the document cover/RSPF.

Select the number of copies and any

other desired copy settings, and then press the [START] key ( ).

The front side of the card is scanned.

CONVENIENT COPY FUNCTIONS

Place the back side of the original

face down on the document glass.

Press the [START] key ( ).

The back side of the card is scanned and copying begins.

Note

• The original must be placed on the document glass. The RSPF cannot be used.

• Even when [FIT TO PAGE] is selected, you can touch the [COPY RATIO] key in the main screen of copy mode to manually select the ratio.

• To cancel the card shot function, touch the [CANCEL] key in the card shot setting screen (the screen of step 4).

Chapter 4

NETWORK SCANNER FUNCTION

INTRODUCTION

The network scanner expansion kit enables the machine to be used as a network scanner.

• To enable the network scanner function of this machine, a product key (password) must be entered using a administrator setting. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using administrator settings, refer to "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• The printer expansion kit (MX-PB12) and at least 128 MB of memory* are required to use the network scanner function.

• For the procedures for using the software programs, see the user's guides on the CD-ROM.

* Memory can be added by installing a commercially available 128 MB or 256 MB memory module (144-pin SDRAM

SODIMM). For more information, consult your dealer.

ABOUT THE NETWORK SCANNER FUNCTION

When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations:

1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server). (This is called "Scan to FTP" in this manual.) When sending scanned image to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (This is called "Scan to FTP (Hyperlink)" in this manual.)

2. A scanned image can be sent to a computer connected to the same network as the machine. (This is called "Scan to Desktop" in this manual.)

* Before Scan to Desktop can be performed, the

"Network Scanner Tool" software in the CD-ROM that accompanied the Network Scanner Expansion Kit (MX-NSX1) must be installed. For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network scanner expansion kit.

3. The scanned image can be sent to an e-mail recipient. (This is called "Scan to E-mail" in this manual.)

* A limit is set in the Web page for the size of

image files that can be sent using Scan to E-mail (p.58).

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page.

SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION

To use transmit images using the network scanner function, configure the settings in the Web pages as follows:

Scan to FTP

Configure your SMTP and DNS server settings (p.59)

The following settings can also be configured to enable convenient use of the network scanner function:

• Programming custom index names. (p.61)

• Setting passwords. (p.68)

Scan to FTP (Hyperlink)

Access the Web pages (see below)

Configure basic settings for network scanning (p.58)

Configure LDAP server settings

(when using an LDAP server) (p.60)

Store destination information (p.62 to 65)

Store your sender information (p.67)

Scan to E-mail Scan to Desktop

ACCESSING WEB PAGES

Use the following procedure to access the Web pages.

Open the Web browser on your

computer.

Supported browsers: Internet Explorer: 6.0 or later (Windows Netscape Navigator: 9 or later (Windows Firefox: 2.0 or later (Windows Safari: 1.5 or later (Macintosh)

)

In the "Address" field of your Web

browser, enter the IP address of the machine as a URL.

Enter the IP address that has been programmed in the machine. If you do not know the IP address, see page 89.

When the connection is completed, the Web page will appear in your Web browser. (p.57)

NETWORK SCANNER FUNCTION

ABOUT THE WEB PAGE

When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

2 3 4

Menu frame

Click the menu items displayed here to configure the corresponding settings.

Destination (p.62)

Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also edit or delete previously set destination information.

Sender (p.67)

Enter the sender's information that appears in the recipient's e-mail program (sender name and e-mail address) when you send an image using Scan to E-mail.

If user authentication is being used, enter the login name.

Network Scanning (p.58)

This lets you select transmission methods for the network scanner function, configure settings for Scan to E-mail, and program group indexes.

Services (p.59)

This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission destination. Configure LDAP server settings if an LDAP server is used.

NETWORK SCANNER FUNCTION

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Click "Network Scanning" in the menu

frame.

The Network Scanning Setup page appears.

Select the transmission methods that

you wish to use.

Select the scanner delivery methods that you want to use. In the "Enable Scanner Delivery to:" field, click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox. All transmission methods are initially selected (factory default settings).

Set a limit for the size of image files.

A limit can be set for the size of image files sent by Scan to E-mail to prevent excessively large files from being sent. If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB. The factory default setting is "Unlimited". If you wish to set a limit, remove the checkmark from the "Unlimited" checkbox and enter the desired limit in "Upper Limit".

Select the method for assigning a file

name to a scanned image.

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Destination Name" and "Date & Time" are initially selected.

•

Note

If you are going to send images to the same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

• If a file name is entered at the time of transmission, the file name entered here will be disregarded.

Configure the Advanced Setup settings.

Select advanced functions that can be used for Scan to E-mail. Select the checkboxes of the functions that you wish to use.

• The "Enable User Authentication" checkbox can be selected to restrict use of the network scanner function to authorised users. (p.69)

• To allow a sender to be selected when sending an image by Scan to E-mail, make sure that "Disable selection of sender from Sender List" is not selected. (p.82)

• If you wish to Bcc a copy of a Scan to E-mail transmission to an e-mail address, select the "Bcc:" checkbox and enter the e-mail address.

Selecting an e-mail subject (only used

for Scan to E-mail).

The setting is used to enter the subject that appears in the recipient's e-mail program when you perform Scan to E-mail. (This setting is not necessary if you will not be using Scan to E-mail.) The subject can be up to 80 characters long. Only one subject can be entered. If nothing is entered, "Scanned image from <Device Name>" will appear. * The name that appears in <Device Name> is

the name stored in "Name" in the screen that appears when you click "System Information" in the menu frame. If a name has not been stored, the product name will appear.

Note

Click "Submit".

If a subject is entered at the time of transmission, the subject entered here will be disregarded.

After entering the settings, be sure to click "Submit" to store them.

NETWORK SCANNER FUNCTION

SMTP SERVER AND DNS SERVER SETTINGS

SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured.

Configuring SMTP server settings

Click "Services" in the menu frame.

Click "SMTP".

Configuring DNS server settings

Enter the required information in

"SMTP Setup".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP Setup", you must also configure your DNS server settings. You will also need to configure your DNS server settings if host names will be entered in "Hostname or IP Address" when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop.

Click "Services" in the menu frame.

Click "DNS".

Enter the required information in

"DNS Setup".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

NETWORK SCANNER FUNCTION

CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER)

If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server. (p.69) To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page.

Click "LDAP" in the menu frame.

Select "Enable" in the "LDAP Setup" menu.

Click "Submit".

Configure the settings in "Global

Address Books List".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

NETWORK SCANNER FUNCTION

PROGRAMMING CUSTOM INDEX NAMES

Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.71). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes" in the touch panel). To program names for the custom indexes, follow the steps below.

Note

Click "Network Scanning" in the menu

frame.

Click "Custom Index".

• To change a previously programmed custom index name, simply overwrite the old name.

• To switch between the ABC index and the custom indexes in the Address book screen, see page 71.

Enter names for groups 1 to 6.

Six group indexes are available, and a name up to six characters long can be assigned to each. The names "USER 1" to "USER 6" are initially entered. Change the names as needed.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

NETWORK SCANNER FUNCTION

SETTING UP DESTINATION INFORMATION

To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.66) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations. Stored destinations can be selected in the machine's touch panel when transmission is performed. * Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number

of destinations (normally 200) that can be stored.

E-mail: See below FTP: Refer to page 63.

Click here.

Desktop: Refer to page 64. Group: Refer to page 65.

Note

Make sure that the address book screen (p.71) does not appear in the machine's touch panel when you store, edit, or delete destinations. Destinations cannot be edited or deleted when the address book screen appears.

Storing destinations for Scan to E-mail

Click "Destination" in the menu frame.

Click "E-mail".

Enter the destination information.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Note

When you have completed all of the

If user authentication is enabled and you wish to allow login using the above stored information, select the "It adds also to the Sender List." checkbox and enter the "Login Name" (maximum of 32 characters). The login name must be the same as the login name stored in the LDAP server.

entries, click "Submit".

The entries will be stored.

To perform Scan to E-mail, the SMTP server settings must first be established. Click "Application" in the Web page, click "SMTP" in the screen that appears, and then enter the settings under "SMTP Setup" (p.59).

Storing destinations for Scan to FTP

NETWORK SCANNER FUNCTION

Click "Destination" in the menu frame.

Click "FTP".

Enter the destination information.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Note

When you have completed all of the

If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.62) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image data. A hyperlink to the file server to which the scanned image data was sent appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.

entries, click "Submit".

The entries will be stored.

Note

If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server settings. Click "Application" in the menu frame and then click "DNS" or "WINS" in the page that appears to configure the corresponding settings. To perform Scan to FTP (Hyperlink), you must also click "SMTP" and then enter the settings under "SMTP Setup" for the SMTP server (p.59).

NETWORK SCANNER FUNCTION

Storing destinations for Scan to Desktop

The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the CD-ROM that accompanied the Network Scanner Expansion Kit .) For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network scanner expansion kit. Normally your computer is stored as the destination by the method indicated above.

The following page for storing Scan to Desktop destination information appears when "Destination" is selected in the menu frame, followed by "Desktop". This page is used by mainly by the system administrator in the following circumstance.

• When another machine with the network scanner function has been added to the same network, and you wish to perform Scan to Desktop from the added machine to a destination programmed in the previously existing machine.

Refer to "Editing and deleting programmed transmission destinations" (p.66), and select the Scan to Desktop destination information that you wish to transfer to the new machine. Enter the displayed information in the same setting screen of the new machine. (When all information has been entered, click "Submit".) If there are additional destinations that you want to transfer to the new machine, repeat this procedure for each destination.

Note that if there are any discrepancies between the newly programmed information and the information in the host computer, transmission and reception may not be possible.

Note

• For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

• If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server settings. Click "Application" in the menu frame and then click "DNS" or "WINS" in the page that appears to configure the corresponding settings.

NETWORK SCANNER FUNCTION

Storing Groups (Scan to E-mail)

If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation.

Note

Click "Destination" in the menu frame.

Click "Group".

Up to 100 destinations can be stored in one group.

Enter the destination information.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

NETWORK SCANNER FUNCTION

Editing and deleting programmed transmission destinations

To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page.

Click "Destination" in the menu frame

of the Web page.

In the Destinations List, click the

checkbox of the destination that you want to edit or delete.

To edit the selected destination, click

"Edit" under the Destinations List.

The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored it.

When finished, be sure to click "Submit" to save your changes.

To delete the selected destination,

click "Delete" under the Destinations List.

A message appears asking you to confirm the deletion. Click "Yes" to delete.

Note

If you attempt to edit or delete a programmed destination in the following situations, a warning message will appear and editing/deletion will not be possible.

• The destination that you wish to edit or delete is currently being used for transmission.

• The destination is included in a group.

If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and then edit or delete the destination. If the destination is included in a group, delete the destination from the group and then edit or delete the destination.

NETWORK SCANNER FUNCTION

STORING THE SENDER INFORMATION (Scan to E-mail)

Use this procedure to store the sender information (sender name and e-mail address) that appears when you send an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). The sender name appears in the recipient's e-mail program.

Click "Sender" in the menu frame.

Click "Add".

The sender programming screen appears.

Enter the sender information.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

If user authentication is enabled and you wish to allow login using the above stored information, enter the login name for that information in "Login Name" (maximum of 32 characters). The login name must be the same as the login name stored in the LDAP server.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

Editing and deleting programmed sender's information

Click "Sender" in the menu frame.

Click "Edit" or "Delete".

If you clicked "Edit", edit the information in the same way that you initially programmed it and then click "Add" to save your changes. If you clicked "Delete", a message will appear asking you to confirm the deletion. Click "Yes" to delete.

NETWORK SCANNER FUNCTION

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ("Passwords")

Passwords can be established to protect the settings and information stored in the Web page. Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords. A password can be set for the administrator and a password can be set for users. When the Web page is accessed with the user password, the "Device Setup" and "Network Setup" settings cannot be configured.

Click "Passwords" in the menu frame.

Select the "Enable Password

Protection of this Web Site" checkbox.

When you have completed all of the

entries, click "Submit".

The entered password is stored.

After setting the password, turn the machine power off and then back on.

When a password is set, you will be prompted for the password when you attempt to access a Web page with protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".

Enter the current password in "Admin

Password".

When establishing a password for the first time, enter "Sharp" in "Admin Password".

Caution

Enter passwords in "User Password"

and "Admin Password".

A maximum of 7 characters and/or numbers can be entered for each password (passwords are case sensitive). Be sure to enter the same password in "New Password" as you did in "Confirm Password".

Be sure to enter "S" in upper case and "harp" in lower case (passwords are case sensitive).

NETWORK SCANNER FUNCTION

JOB STATUS

COPY

SCAN

FAX

ON LINE DATA

DATA

LINE DATA

SYSTEM SETTINGS

USER AUTHENTICATION

SENDER NAME :

E-MAIL ADDRESS

PASSWORD

SELECT FROM SENDER LIST

RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION)

Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server.

Settings required for user authentication

To implement user authentication, the following settings are required:

• Enable user authentication (step 3 on page 58)

• Configure LDAP server settings (p.60)

• Store login names (p.67)

Logging in when user authentication is enabled

To use the network scanner function when user authentication is enabled, you must first log in. Follow these steps:

Press the [SCAN] key on the operation panel.

The login screen will appear in the touch panel.

If you will use the [SELECT FROM SENDER LIST] key, go to step 3.

Touch the [LOGIN NAME] key,

[E-MAIL ADDRESS] key.

A text entry screen will appear when each key is touched. Enter the LOGIN NAME, SENDER NAME, and E-MAIL ADDRESS. (Go to step

4.)

Enter the password.

For the password, enter the user password that is stored in the server.

PASSWORD

SPACE

Touch the [OK] key.

If the login name and password are valid, the initial screen (p.70) of scanner mode appears.

Touch the [SELECT FROM SENDER

LIST] key.

AB/ab

CANCEL

12#$%

ABC

abc

The sender list screen appears. When you select your login name, sender name and e-mail address are entered.

Note

• To logout, press the [LOGOUT] key ( ). If audit mode is enabled, you will also log out of your account.

• To switch to a mode other than network scanner mode, you must log out.

INITIAL SCREEN OF SCANNER MODE

ADDRESS

BOOK

READY TO SEND.

300dpi

AUTO

QUALITY

RESOLUTION

TIFF-G4

FILE FORMAT

AUTO

ORIGINAL

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication. (p.69) In the explanations that follow, it is assumed that the initial screen that appears after pressing the [SCAN] key is the condition setting screen (shown below). If you have set the display to show the address book screen (following page) when the [SCAN] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition setting screen.

Note

The administrator setting "DEFAULT DISPLAY SETTINGS" can be used to set the display to show either the condition setting screen (shown below) or the address book screen (following page) when the [SCAN] key is pressed (refer to "6. SYSTEM SETTINGS (ADMINISTRATOR)").

Condition settings screen

The display is initially set (factory setting) to show the following condition setting screen as the initial screen.

Message display

Messages appear here to indicate the current status of the machine.

[ADDRESS BOOK] key (p.71)

This displays the address book screen (next page). Touch this key when you wish to use a one-touch key that has a destination (or group) programmed in it.

[ADDRESS REVIEW] key (p.74)

When performing Scan to E-mail broadcast transmission, touch this key to check your selected destinations. A list of the destinations will appear, and you can delete any incorrect destinations.

[ADDRESS ENTRY] key (p.74)

When performing Scan to E-mail, touch this key if you wish to enter the e-mail address of the recipient manually instead of using a one-touch key.

[SEND SETTINGS] key (p.82)

Touch this key to change the subject*, file name, or sender* when sending a scanned image.

* When using Scan to E-mail.

[INFORMATION] icon (p.79)

The [INFORMATION] icon appears in the base screen when one or more special modes are selected.

[ORIGINAL] key (p.76, 77, 78)

Touch this key to set the original size manually, select two-sided scanning, or select job build (when an RSPF is installed).

[FILE FORMAT] key (p.81)

Touch this key to change the format of the image file to be sent, or change the number of pages per file. The selected format is highlighted at the top of the key.

[RESOLUTION] key (p.80)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key.

[QUALITY] key (p.79)

Touch this key to change the image quality and density settings for scanning. The selected image quality and density are highlighted at the top of the key.

NETWORK SCANNER FUNCTION

USER 1 USER 2 USER 3 USER 4 USER 5 USER 6

ABC

GROUP

ABC GROUP

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

TEST5 TEST6

TEST7 TEST8

TEST3

TEST1 TEST2

CONDITION

SETTINGS

1/2

ADDRESS REVIEW

READY TO SEND.

GLOBAL

ADDRESS SEARCH

Address book screen

Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).

E-mail Destination Management page

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right.

:Scan to E-mail :Scan to FTP

:Scan to Desktop

The number of one-touch keys that appear in one screen can be changed to 6, 8, or 12 using "THE NUMBER OF DIRECT ADDRESS / SENDER KEYS DISPLAYED SETTING" in the administrator settings.

Display switching keys

In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the " " " " keys to move through the screens.

[CONDITION SETTINGS] key

This displays the condition setting screen (p.70), which is used to set various conditions.

[GLOBAL ADDRESS SEARCH] key (p.75)

If an LDAP server is used, touch this key to select a Scan to E-mail destination in the LDAP server. If an LDAP server is not used, the key is greyed out and cannot be selected.

TEST4

[ABC GROUP] key

1 2

Touch this key to switch between the alphabetical index and the group index. The selected index type is displayed.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card.

Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the system settings (p.61). Frequently used one-touch key destinations can be stored on the [FREQUENT USE] card for convenient access.

Note

• If the initial screen has been set to the address book screen in the administrator settings, the above screen will be the initial screen.

• If desired, you can use the administrator settings, "DEFAULT DISPLAY SETTINGS", to set the default screen to the group index. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

SENDING AN IMAGE

JOB STATUS

COPY

SCAN

FAX

ON LINE DATA

DATA

LINE DATA

SYSTEM SETTINGS

AUTO A4

ORIGINAL

300dpi

RESOLUTION

TIFF-G4

FILE FORMAT

300dpi

RESOLUTION

QUALITY

TIFF-G4

AUTO

FILE FORMAT

AUTO A4

ORIGINAL

300dpi

RESOLUTION

QUALITY

TIFF-G4

FILE FORMAT

AUTO A4

ORIGINAL

300dpi

RESOLUTION

QUALITY

TIFF-G4

FILE FORMAT

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

BASIC TRANSMISSION METHOD

Make sure the machine is in scanner

mode.

When the [SCAN] key light is on, the machine is in scanner mode. If the light is not on, press the [SCAN] key. If user authentication is enabled, you must log in. (p.69)

Load the original.

For detailed information on loading an original, refer to the operation manual for copier.

Note

Check the original size that appears in

You cannot load documents in both the RSPF and on the document glass and send them in a single transmission. If documents are loaded in both the RSPF and on the document glass, only the document in the RSPF will be scanned and transmitted.

the top half of the [ORIGINAL] key.

The original size is automatically detected. If you loaded a non-standard size document or wish to change the scanning size, touch the [ORIGINAL] key and set the document size. (Refer to page 78.)

Adjust the quality setting. (p.79)

The factory default settings are:

• Image quality: TEXT/PHOTO

• Density: AUTO

Adjust the resolution setting. (p.80)

The factory default setting is "300dpi".

Select the file format. (p.81)

The factory default settings are:

• FILE TYPE: TIFF

•

COMPRESSION MODE: MMR (G4)

•

PAGES PER FILE: ALL

Touch the [ADDRESS BOOK] key.

The address book screen appears.

Note

•

• To rotate the document image 90° before

To scan a two-sided original (when an RSPF is installed), refer to page 76. If you are scanning a large number of originals (and the RSPF is installed), follow the procedure on page 77.

transmission, see page 78.

NETWORK SCANNER FUNCTION

FREQUENT USE ABCD EFGHI JKLMN OP

TEST5 TEST6

TEST7 TEST8

TEST3

TEST1 TEST2

READY TO SEND.

TEST4

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

READ-END

Touch the one-touch key of the desired

destination.

The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal.

Note

• Refer to pages 62 to 65 for information on programming one-touch key destinations.

• When touching a one-touch key, corresponding information from the e-mail destination screen is shown in the message display.

• The destination e-mail address for Scan to E-mail can be entered manually, or you can search for a destination in an LDAP server on the network (p.74 to 75).

• Multiple destinations can be specified for a Scan to E-mail transmission (p.74).

Using the RSPF

Press the [START] key ( ).

Scanning begins. When scanning is finished, "SENDING. PRESS [C] TO CANCEL." appears in the touch panel and transmission begins. When transmission is finished, "SENDING COMPLETED." appears in the touch panel.

Using the document glass

Press the [START] key ( ).

The original is scanned and the [READ-END] key appears.

Enter a file name for the scanned

image. (p.82)

If the send settings are not changed, a file name is assigned based on the items specified in the Web page.

Note

When sending an image by Scan to E-mail, a subject and sender's name can be entered. Normally the subject and sender are automatically entered based on the information stored in "Reply E-mail Address" in "SMTP Setup" in the Web page. If user authentication is enabled, the e-mail address of the user who logged in is used as the sender.

If you have another page to scan,

change pages and then press the [START] key ( ).

Repeat this sequence until all pages have been scanned.

Note

After the final page is scanned, touch

If no action is taken for one minute, scanning automatically ends and transmission begins.

the [READ-END] key.

"SENDING. PRESS [C] TO CANCEL." appears in the touch panel and transmission begins. When transmission is finished, "SENDING COMPLETED." appears in the touch panel.

Note

• To cancel transmission while "SCANNING ORIGINAL." appears in the display or before the [READ-END] key

• If you exceed the number of pages that can be scanned while scanning an original, "THE MEMORY

• If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the

is touched, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). If you press the [CLEAR] key ( ), the destination and scan settings are saved. To cancel a transmission, press the [JOB STATUS] key and cancel the job. (p.83)

BECOMES FULL." will appear in the touch panel. To send the data that has been scanned to that point, touch the [SEND] key. To cancel the transmission, touch the [CANCEL] key.

touch panel. To resume scanning after removing the misfeed, press the [START] key ( ).

NETWORK SCANNER FUNCTION

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

abc

ABC

CANCEL OK

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

TRANSMISSION METHODS FOR SCAN TO E-MAIL

The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You can also use an e-mail address stored on an LDAP server. It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server.

Sending an image by entering an e-mail address manually

Perform steps 1 through 6 of "BASIC

TRANSMISSION METHOD". (p.72)

Touch the [ADDRESS ENTRY] key.

The e-mail address entry screen appears.

Touch the keys on the keyboard to

enter the e-mail address.

E-MAIL ADDRESS

ppd1@sharp.co.jp

SPACE

• If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character.

• To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab

12#$%] key again.

AB/ab

CANCEL OK

ABC

12#$%

abc

If you wish to enter another e-mail

address, repeat steps 2 through 4.

If you wish to select an e-mail address from the address book screen, follow steps 7 and 8 of "BASIC TRANSMISSION METHOD" (p.72 to 73). If you wish to select an e-mail address in an LDAP server, follow the steps in "Sending an image by selecting an e-mail address in an LDAP server" (p.75).

Note

Touch the [ADDRESS REVIEW] key

If you frequently transmit to a fixed group of destinations, you can store the destinations as a group (p.65).

and check the destinations.

When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen.

Note

The entered or selected destinations appear in the address review screen as one touch keys. A maximum of 18 characters of the name or e-mail address can appear in each key.

Touch the [OK] key.

•

Caution

Important points when using Scan to E-mail Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode.

•

A limit can be set for the size of image files sent by Scan to E-mail in "Maximum Size of File" (p.58) in the Web page.

Continue from step 9 of "BASIC

TRANSMISSION METHOD" (p.73).

Note

To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ).

NETWORK SCANNER FUNCTION

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

ABC GROUP

JKLMN OPQRST UVWXYZ

CONDITION

SETTINGS

1/2

ADDRESS REVIEW

GLOBAL

ADDRESS SEARCH

1/2

CANCEL OK

SERVER SELECT

SERVER 1

SERVER 2

SERVER 3

SERVER 4

test5 test6

test3

test1

ADD SELECTED

tes

test2

READY TO SEND.

test4

test5 test6

test3

test1

ADD SELECTED

tes

test2

No.001:test1 xxxx@xxx.xx.xx

test4

CONDITION

SETTINGS

ADDRESS REVIEW

SEARCH AGAIN

ADDRESS BOOK

Sending an image by selecting an e-mail address in an LDAP server

To use an LDAP server, the LDAP server settings must be configured in the Web page.

Perform steps 1 through 6 of "BASIC

TRANSMISSION METHOD". (

Touch the [ADDRESS BOOK] key.

p.72

The address book screen appears.

Touch the [GLOBAL ADDRESS

SEARCH] key.

The global address search screen appears.

Note

If multiple LDAP servers have been configured, the server select screen appears. Touch the key of the server that you wish to search and then touch the [OK] key.

Touch the [OK] key.

)

The server begins searching. When the search is finished, a list of the matching e-mail addresses appears.

Note

Touch the one-touch key of the

If there are no matches, touch the [OK] key in the message screen that appears. Touch the [SEARCH AGAIN] key and repeat the procedure from step 4.

desired destination.

If you touch the wrong key, touch the correct key.

Touch the [ADD SELECTED] key.

The destination selected in step 6 is entered as a destination of the transmission.

GLOBAL ADDRESS SEARCH

test

• If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character.

• To enter a number, touch the [AB/ab 12#$%] key. The screen will change to the number entry screen. To return to the text entry screen, touch the [AB/ab

The selected server key is highlighted.

Touch the key of the server that you wish to search and then touch the [OK] key.

CANCEL OK

abc

ABC

12#$%

SPACE

12#$%] key again.

AB/ab

If you wish to enter another e-mail

address, repeat steps 6 through 7.

If multiple LDAP servers have been configured and you wish to select a different server, touch the [ADDRESS BOOK] key and then touch the [GLOBAL ADDRESS SEARCH] key.

Touch the [ADDRESS REVIEW] key

and check the destinations.

Continue from step 9 of "BASIC

TRANSMISSION METHOD" (p.73).

Note

To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ).

NETWORK SCANNER FUNCTION

AUTO A4

ORIGINAL

300dpi

RESOLUTION

TIFF-G4

FILE FORMAT

MANUAL

ROTATE THE

AUTO

2-SIDED BOOKLET

2-SIDED TABLET

ORIGINAL SIZE

MANUAL

ROTATE THE IMAGE 90 DEGREES

2-SIDED TABLET

JOB BUILD

INAL SIZE

SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed)

Follow these steps to automatically scan a two-sided original.

Make sure the machine is in scanner

mode and then load the document in the RSPF. (p.72)

Touch the [ORIGINAL] key.

Touch the [2-SIDED BOOKLET] key or

the [2-SIDED TABLET] key as appropriate for the original you loaded.

If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box).

Touch the [OK] key.

You will return to the initial screen.

Continue from step 4 of "BASIC

TRANSMISSION METHOD" (

p.72 to 73

Note

If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.78).

• Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Two-sided scanning mode turns off after transmission is finished. Two-sided scanning mode can also be cancelled by pressing the [CLEAR ALL] key ().

Booklet Tablet

NETWORK SCANNER FUNCTION

AUTO A4

ORIGINAL

300dpi

RESOLUTION

TIFF-G4

FILE FORMAT

MANUAL

ROTATE THE IMAGE 90 DEGREES

2-SIDED TABLET

JOB BUILD

RIGINAL SIZE

MANUAL

ROTATE THE IMAGE 90 DEGREES

2-SIDED TABLET

JOB BUILD

NAL SIZE

READ-END

SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed)

If you have a large number of originals, the originals can be scanned in batches using the RSPF.

Make sure the machine is in scanner

mode and then load the document in the RSPF. (p.72)

Touch the [ORIGINAL] key.

Touch the [JOB BUILD] key.

If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box).

Perform steps 4 through 9 of "

TRANSMISSION METHOD

Press the [START] key ( ).

Scanning of the originals begins. A message appears in the touch panel.

When all of the originals in the RSPF

BASIC

". (

p.72 to 73

have been scanned, load the next batch and press the [START] key ( ).

Repeat this sequence until all pages have been scanned.

Note

If no action is taken for one minute, scanning automatically ends and transmission begins.

)

Note

Touch the [OK] key.

If the correct original size does not appear in the screen of step 2, touch the [MANUAL] key and specify the correct original size (p.78).

You will return to the initial screen.

When all originals have been

scanned, touch the [READ-END] key.

"SENDING. PRESS [C] TO CANCEL." appears in the touch panel and transmission begins. When transmission is finished, "SENDING COMPLETED." appears in the touch panel.

Note

• Job build mode turns off after transmission is finished. Job build mode can also be cancelled by pressing the [CLEAR ALL] key ( ).

• When performing Scan to E-mail, see the notes on page 74.

SCANNING SETTINGS

AUTO A4

ORIGINAL

300dpi

RESOLUTION

TIFF-G4

FILE FORMAT

MANUAL

ROTATE THE IMAGE 90 D

2-SIDED TABLET

JOB BUIL

ORIGINAL SIZE

AUTO

MANUAL

ORIGINAL SIZE

A4R

A5R

B5R

INCH

A3B4

5 X8

5 X8 R

1 / 2

8 X11R

8 X13

1 / 2

8 X14

8 X11

11X17

AUTO MANUAL

ORIGINAL SIZE

INCH

MANUAL

INAL SIZE

A4R

INCH

ORIGINAL

300dpi

RESOLUTION

TIFF-G4

FILE FORMAT

(ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING)

When sending an image, you can change the original scan size, quality, resolution, file format, and file name.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the RSPF or on the document glass.

Note

*Standard sizes:

The following originals sizes will be correctly detected:

• Countries/regions that use AB standard sizes: A3, A4, A4R, A5, A5R*, B4, B5, B5R.

• Countries/regions that use inch-based standard sizes:11"x17", 8-1/2"x14", 8-1/2"x11", 8-1/2"x11"R,

5-1/2"x8-1/2", 5-1/2"x8-1/2"R*.

* These sizes can only be automatically detected when the RSPF is used.

If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear.

Touch the [ORIGINAL] key.

Touch the [MANUAL] key.

The sizes that can be selected are displayed.

•

Note

If you wish to rotate the original 90° when creating an image file, touch the [ROTATE THE IMAGE 90 DEGREES] checkbox (a checkmark should appear in the box).

• The [2-SIDED] key and [JOB BUILD] key do not appear on models that do not have an RSPF installed.

If you wish to select an inch size, touch the [AB INCH] key and then touch the desired original size key.

[INCH] is highlighted and inch size keys are displayed. To return to the AB size, touch the [AB INCH] key once again.

Touch the outer [OK] key.

You will return to the initial screen. Touching the inner [OK] key in the step above returns you to step 2.

The selected size appears in the top

half of the [ORIGINAL] key.

Touch the desired original size key.

[AUTO] is no longer highlighted. [MANUAL] and the original size key you touched are highlighted.

Note

You can return to automatic detection by pressing the [CLEAR ALL] key ( ).

NETWORK SCANNER FUNCTION

300dpi

RESOLUTION

QUALITY

TIFF-G4

AUTO

FILE FORMAT

PHOTO

TEXT

ORIGINAL

IMAGE TYPE

TEXT/PHOTO

MANUAL

1 3 5

AUTO

MANUAL

1 3 5

AUTO

MANUAL

1 3 5

AUTO

SELECTING THE QUALITY

You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density.

Touch the [QUALITY] key.

Selecting the original type.

Touch the appropriate key for the type of original to be scanned. The image will be processed according to the selected type. You can select the original type from "TEXT", "TEXT/PHOTO" or "PHOTO".

Touch the [OK] key.

You will return to the initial screen.

TEXT ( ) : Text original TEXT/PHOTO ( ) : Original with mixed text and photos. PHOTO ( ) : Photograph or illustration

Touch the [AUTO MANUAL] key.

"MANUAL" is highlighted.

Adjust the density.

Touch the or key to adjust the scanning density. (Touch the key for a darker image or the key for a lighter image.)

NETWORK SCANNER FUNCTION

AUTO A4

ORIGINAL

300dpi

RESOLUTION

QUALITY

TIFF-G4

FILE FORMAT

600dpi

300dpi

200dpi

600dpi

300dpi

200dpi

SELECTING THE RESOLUTION

The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is "300 dpi".

Change the resolution

Touch the [RESOLUTION] key.

Touch the desired resolution key.

Touch the [OK] key.

Note

• The resolution is initially set to 300 dpi (factory default setting). A resolution of 200 dpi or 300 dpi produces sufficiently clear image data for normal text originals. (200 dpi is equivalent to the "Fine" character mode used for facsimiles). The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original ("MANUALLY SETTING THE SCANNING SIZE" (p.78)).

• The default resolution setting can be changed in the administrator settings. (See "INITIAL RESOLUTION SETTING" in "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• The resolution setting cannot be changed once scanning has begun.

Touch the resolution key that is most suitable for the original. The selected key will be highlighted.

You will return to the initial screen.

NETWORK SCANNER FUNCTION

AUTO A4

ORIGINAL

300dpi

RESOLUTION

QUALITY

TIFF-G4

FILE FORMAT

300dpi

TIFF

1 2 3 4 5 6ALL

MH (G3)

QUALITY

RESOLUTION

PDF

NONE MMR (G4)

COMPRESSION MODE

PAGES PER FILE

FILE TYPE

FILE FORMAT

AUTO A4

ORIGINAL

MMR (G4)

SELECTING THE FILE FORMAT

You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages per file.

Touch the [FILE FORMAT] key.

Select the file type and the

compression mode.

Either [TIFF] or [PDF] can be selected for the file type of the image data to be created, and [NONE], [MH (G3)] or [MMR (G4)] can be selected for the compression format.

Set the number of pages per file.

Note

• The factory default setting can be changed in the administrator settings. (See "INITIAL FILE FORMAT SETTING" in "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• To open the scanned image without using the software program in the CD-ROM that accompanies the network scanner expansion kit, the recipient must have a viewer program that can open the image format (file type) that was selected as explained above.

• The factory default setting for the image format produces the smallest file (TIFF G4). If the recipient cannot open the image, try sending the image in a different format.

• If the number of scanned originals is not divisible by the number set in "PAGES PER FILE", the last file will have less pages.

Touch the "ALL" key or one of keys [1] to [6].

• [ALL]: The scanned images are combined into a

• [1] to [6]: Multiple image files are created, each with

single file.

the selected number of pages per file.

Touch the [OK] key.

You will return to the initial screen.

NETWORK SCANNER FUNCTION

ADDRESS

BOOK

ADDRESS ENTRY

ADDRESS REVIEW

SEND SETTINGS

SUBJECT

FILE NAME

SENDER

(USE DEF

SEND SETTINGS

ABC GROUP

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

1/2

TEST5 TEST6

TEST3

TEST1 TEST2

TEST4

ADDRESS ENTRY

GLOBAL

ADDRESS SEARCH

CHANGING THE SEND SETTINGS

The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page.

Touch the [SEND SETTINGS] key.

Touch the [SUBJECT], [FILE NAME],

or [SENDER] key to change the corresponding entry.

If the [Enable User Authentication] or [Disable selection of sender from Sender List] checkbox is selected in "Advanced Setup" in "Network Scanning" in the Web page, the [SENDER] key will be greyed out and cannot be selected (p.58).

If the [SUBJECT] key or [FILE NAME]

key is touched, a keyboard will appear. Enter the desired text and then touch the [OK] key.

Up to 64 characters can be entered.

SUBJECT

XXXXX

CANCEL OK

If [SENDER] is touched, a sender

selection screen will appear. Touch the desired one-touch key and then touch the [OK] key.

The [GLOBAL ADDRESS SEARCH] key is used to select a user stored in a global address book as a sender. (p.75) The [ADDRESS ENTRY] key is used to directly enter an e-mail address.

Note

• The senders that have been stored in "Sender" in the Web page appear in the sender select screen. If the desired sender does not appear, you must first store it as a Scan to E-mail destination in "Sender" in the Web page. (p.67)

• When a checkmark appears in the [Disable selection of sender.] checkbox in the Web page, the [SENDER] key in the "SEND SETTING" screen is greyed out to prevent selection of senders and entry of e-mail addresses.

• If an LDAP server is not configured in the Web page, the [GLOBAL ADDRESS SEARCH] key will be greyed out and searching will not be possible.

Note

• A maximum of only 54 characters can be displayed in the send settings screen.

• When entering a file name, there is no need to enter a file extension. The file extension is added automatically based on the selected file format.

• The following symbols cannot be used when entering a file name or folder name.

\?/"; : ,

<> ! * | &#

Depending on the environment of use of the OS, it may not be possible to use spaces and the symbols indicated below. For example, hyperlinks will not operate correctly or nonsense characters may appear. $ % ' ( ) + - . = @ [ ] ^ ` { } _

SPACE

AB/ab

12#$%

ABC

ÃÄÂ/ãäâ

abc

Touch the [OK] key in the send

settings screen.

You will return to the initial screen.

CANCELLING AN E-MAIL/FTP

JOB STATUS

SCAN

FAX

DATA

LINE DATA

SYSTEM SETTING

SCAN TO

STOP/DELETE

TRANSMISSION

You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen.

Note

Press the [JOB STATUS] key.

Touch the [SCAN TO] key.

You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( ) or the [CLEAR ALL] key ( ) while "SENDING. PRESS [C] TO CANCEL." appears in the touch key.

Touch the job key of the transmission job that you wish to cancel.

The touched key is highlighted.

Touch the [STOP/DELETE] key.

A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission.

Note

If you do not wish to cancel the transmission, touch the [NO] key.

METADATA DELIVERY (DATA ENTRY)

When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the metadata with applications such as document management software, a workflow application, or an encryption server, a sophisticated document solution environment can be built.

Scan to

Metadata

(XML file)

Image file

Desktop

Scan to E-mail Scan to FTP

Client PC that uses Network Scanner Tool

Fax server, document management software,

Server

workflow application, encryption server, etc.

Using the application integration module, information on a generated image file can be entered at the touch panel and transmitted along with the image as an XML file.

PREPARATIONS FOR METADATA TRANSMISSION

SETTINGS REQUIRED IN THE WEB PAGES

All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Metadata Settings] in the Web page menu frame.

Storing Metadata Sets

Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of transmission.

Note

Addresses specified in "Require destination selection and include in metadata" when a metadata set is stored can be selected as transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.)

METADATA TRANSMISSION FOR SCAN TO DESKTOP

When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software application, this setting must be disabled to allow cross referencing between the image file and XML file by means of the file name generated by the computer. (When setting the file name in [SEND SETTINGS], to ensure that a previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to configure the file name so that name duplication cannot occur; for example, by including a unique extension (the date, etc.) in the generated file name. If the file name setting is left blank, the machine will automatically generate a file name that is unique.)

Note

• It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.

• For information on the license agreement and how to use the CD-ROM that accompanies the application integration module, see the separate "Sharpdesk license kit" manual.

• Using third party software applications Various types of third party software applications exist. Some applications can start automatically from Network Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the application with the ".exe" command using the file name as a parameter. Normally an application is started twice, once for the image file and once for the XML file. For example, when Network Scanner Tool is set to start the application "APP.EXE", the following commands are applied when the two files "IMG.TIF" and "IMG.XML" are received.

APP.EXE IMG.TIF APP.EXE IMG.XML

TRANSMITTING METADATA

ADDRES

DATA ENTRY

SEND S

METADATA 2 METADATA 4 METADATA 6 METADATA 8

1/2

CANCEL

1/2

CANCEL

READY TO SEND

(DATA ENTRY MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

METADATA SE

Value2 Value4 Value6

1/9

CANCEL

DIRECT ENTRY

3 6

1/9

CANCEL

DIRECT ENTRY

3 6

READY TO SEND

(METADATA SEND MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

Value2

xxxxxx

METADATA SET

Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.

Touch the [DATA ENTRY] key.

Note

Touch the key of the metadata that

If no metadata sets have been stored, the [DATA ENTRY] key cannot be selected. Store a metadata set in the Web pages and then perform the transmission procedure.

you wish to use.

Touch the key of the value that you

wish to enter.

• If the entry values of the metadata item were stored in selection format, the selections will appear as keys. If a value is editable, the [DIRECT ENTRY] key can be touched to manually enter a value.

• If a metadata item requires the entry of text, a text entry screen will appear. Enter the required information.

Note

• To change the number of items that appear at once, touch the display item number select key. Each time the key is touched, the number of items displayed switches between 3 and 6.

Touch the [OK] key.

The keys of the items stored in the

metadata set will appear. Touch the key of the item that you wish to enter.

Note

If you selected the wrong metadata set, touch the [METADATA SET] key and return to the screen of step 3. Metadata items entered to that point will not longer be effective.

Touch the [OK] key.

Enter all items.

Touch the [OK] key.

1/4

CANCELATA SET

ADDRESS

BOOK

READY TO SEND

AUTO

QUALITY

200dpi

RESOLUTION

PDF-NONE

FILE FORMAT

ORIGINAL

ADDRESS ENTRY

ADDRESS REVIEW

DATA ENTRY

SEND SETTINGS

Select image settings and any other

settings, and perform the scan send procedure.

NETWORK SCANNER FUNCTION

• The procedures for selecting settings and performing transmission are the same as for scan send.

• To change an entered value, touch the [DATA ENTRY] key again. The entry screen for the selected metadata set will appear.

Note

• When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send metadata, cancel the metadata settings and then perform the transmission

• When a destination or metadata setting has been selected in data entry mode, it will not be possible to switch to another mode.

NETWORK SCANNER FUNCTION

METADATA FIELDS

The following three types of metadata are included in the XML file that is transmitted.

● Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer.

● Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.

● User defined fields: Custom fields can be added to the XML file. These fields are selectable and can be defined in the Web pages.

If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be entered. Enter appropriate information in the related items of the send settings.

Name entered in

metadata field

fromName Name of the user who sent the job. If the name is

not entered as metadata, the sender name determined by the usual rules for determining the sender name will be applied as metadata.

senderName E-mail address to which the transmission result

will be sent.

documentSubject Job name appearing in the e-mail "Subject" line,

or job name on the fax cover sheet. When the user enters a [SUBJECT] in the send settings screen in the touch panel, the entered value is applied as metadata.

fileName Enter the file name of the image to be sent. [FILE NAME]

Description Where entered

[SENDER NAME] (Sender name of selected sender)

[SENDER NAME] (E-mail address of selected sender)

[SUBJECT] (Blank until a value is set in the send settings screen.)

(Only when the [Allow Custom Filenames] checkbox is selected in the metadata settings screen in the Web pages.) (Blank until a value is set in the send settings screen.)

CHECKING THE IP ADDRESS

DATA

LINE DATA

SYSTEM SETTINGS

RECEIVE MODE

AST

LIST PRINT

PRINTER TEST PAGE

FAX REPORT

PCL SYMBO

SET LIST

NIC PAGE

PCL EXTENDED

FONT LIST

PRINTER

SETTINGS LIST

To check the IP address of the machine, print out the settings list from the operation panel of the machine.

Press the [SYSTEM SETTINGS] key.

The system settings screen will appear.

Touch the [LIST PRINT] key.

Touch the [PRINTER TEST PAGE] key.

Touch the [PRINTER SETTINGS LIST]

key.

"PRINT JOB IN MEMORY. PLEASE WAIT UNTIL PRINT OUT." appears in the message screen and printing begins.

Chapter 5

SYSTEM SETTINGS (GENERAL)

SYSTEM SETTINGS

The system settings let you adjust certain features of the machine to better suit your needs. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine. This chapter explains system settings (general) that can be configured by general users. The system settings include the following settings:

●TOTAL COUNT ........................... This displays the number of pages output by the machine. (p.92)

●DISPLAY CONTRAST ................ This is used to adjust the contrast of the touch panel. (p.92)

●LIST PRINT*

●CLOCK ........................................ This is used to set the date and time of the machine’s built-in clock. (p.92)

●TRAY SETTINGS........................ This is used to configure the paper type and paper size settings for each

.............................. This is used to print a setting list or a font list. (p.92)

tray, and select whether or not automatic switch over to another tray with the same size and type of paper will take place if the paper runs out during continuous printing. (p.92)

The following settings are explained in detail in the operation manual for facsimile.

●ADDRESS CONTROL*

●RECEIVE MODE*

●FAX DATA FORWARD*

●KEYBOARD SELECT*

●ADMINISTRATOR SETTINGS.... Settings for administrators of this machine. A key appears for these settings

The fax option or network printer function must be installed.

The fax option must be installed.

The fax option or network scanner function must be installed.

............. If your machine has the fax option, this setting is used to store fax numbers

for automatic dialling. Group keys and user indexes can also be

...................... This is used to select the fax receive mode (automatic or manual).

............ This is used to forward faxes received in memory to another destination.

...............When using the fax or network scanner function, use this setting to change the

programmed.

layout of the keyboard in the letter entry screen. (p.92)

in the system settings menu screen. For explanations of the settings, see "6. SYSTEM SETTINGS (ADMINISTRATOR)". (For explanations of administrator settings for the fax option, see the operation manual for facsimile.)

SYSTEM SETTINGS (GENERAL)

DATA

LINE DATA

SYSTEM SETTINGS

GENERAL PROCEDURE FOR SYSTEM SETTINGS

Press the [SYSTEM SETTINGS] key.

Touch the key of the desired setting.

The setting screen will appear.

Each of the system settings is explained on the following pages. The [TRAY SETTINGS] key is selected in the following example.

SYSTEM SETTINGS

TOTAL COUNT

TRAY SETTINGS

KEYBOARD

SELECT

DISPLAY

CONTRAST

ADDRESS CONTROL

ADMINISTRATOR SETTINGS

LIST PRINT

RECEIVE MODE

CLOCK

FAX DATA

FORWARD

EXIT

Touch the [OK] key in the setting

screen to close it.

When you are ready to exit the system

settings, touch the [EXIT] key.

SYSTEM SETTINGS

TOTAL COUNT

TRAY SETTINGS

KEYBOARD

SELECT

DISPLAY

CONTRAST

ADDRESS CONTROL

ADMINISTRATOR SETTINGS

LIST PRINT

RECEIVE MODE

CLOCK

FAX DATA

FORWARD

EXIT

When the [TRAY SETTINGS] key is selected, the following screen appears.

SETTINGS

SYSTEM

TRAY SETTINGS

TRAY 1

TRAY 2 PLAIN / B4

TRAY 3

TYPE / SIZE

PLAIN / A4

PLAIN / A3

• When a checkbox appears next to an item

Note

in a screen, touch the checkbox ( ) to select the item. A checkmark ( ) will appear to indicate that the item is selected. In the above settings, tray 1 can be used for printer, copy, and fax mode. Tray 2 and tray 3 can only be used for copy mode.

• For a detailed explanation of the trays, see "CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE SETTINGS" (p.20).

COPY

PRINT FAX

1/3

44445

SYSTEM SETTINGS (GENERAL)

SETTINGS

Total count

The total page count display shows the following counts:

• The total count shows the combined output total of the copy, fax, and printer functions.

• Total number of copies and printed pages

• Number of pages fed through the RSPF

• Number of two-sided copies

• Number of times the stapler was used

• Number of pages sent using the network scanner function

• Number of sent and received fax pages

The counts that appear will vary depending on the peripheral equipment installed.

• Each sheet of paper that is A3 (11" x 17") size is counted as two sheets.

• Each sheet of paper used for automatic two-sided copying is counted as two sheets (A3 (11" x 17") paper is counted as four sheets.).

Display contrast

Screen contrast adjustment is used to make the touch panel easier to view under various lighting conditions. Touch the [LIGHTER] key to make the screen lighter, or the [DARKER] key to make the screen darker.

Keyboard select

When using the fax or network scanner function, you can change the layout of the keyboard that appears in the letter entry screen. Select the layout that you find easiest to use.

The following three keyboard configurations are available:

• Keyboard 1 (QWERTY configuration)*

• Keyboard 2 (AZERTY configuration)

• Keyboard 3 (ABCDEF configuration) *

The default setting is "Keyboard 1".

(Example: Letter entry screen when Keyboard 3 is selected.)

NAME

aa c d g h i j

k l m n o p q

t u v w x y z

feb

SPACE

CANCEL

r s @

AB/ab 12#$

ABC

ÀÄÂ/àäâ

abc

List print

Use this to print the PRINTER TEST PAGE, the FAX REPORT, or the SENDING ADDRESS LIST.

Clock

Use this to set the date and time of the machine’s built-in clock. The date and time are used for functions that require date and time information.

Tray settings

The paper type, paper size, and enabled modes can be set for each tray. Auto tray switching and disabling of two-sided printing on letterhead paper can also be set. See page 20 and 21 for details on setting the paper type and paper size.

• To select which trays can be used in each of copy, printer, and fax modes, select the checkboxes ( ) of the desired trays in each mode.

• When a tray runs out of paper in the middle of a job, the auto tray switching function automatically switches the paper source to another tray that has the same paper size and paper type settings. (The auto tray switching function cannot be set for the bypass tray.)

JOB PROGRAM MEMORY

LOGOUT

NUMBER.

ROGRAMS

SS PROGRAM NUMBER.

RECALL STORE

SPECIAL MODES

2-SIDED COPY

OUTPUT

TO STORE, MAKE SELECTIONS AND PRESS [OK], TO DELETE, PRESS [CANCEL].

AUTO

EXPOSURE

AUTO A4

PAPER SELECT

100%

COPY RATIO

D PRESS EL].

CANCEL

If you frequently use the same settings for copy jobs, you can store in the settings in a job program. Up to 10 job programs can be stored, and the programs are retained even when the power is turned off. By storing frequently used copy settings in a program, you can eliminate the bother of selecting the settings each time you use them for a copy job.

● After a job program is stored, if any settings of the administrator settings related to the stored job program are prohibited, the related settings in the job program will not be recalled.

● If the overwriting of job programs is prohibited in the administrator settings, it will not be possible to overwrite or delete a job program.

● To exit job program memory mode, press the [CLEAR ALL] key ( ) on the operation panel or touch the [EXIT] key on the touch panel.

STORING A JOB PROGRAM

Press the [#/P] key ( ).

Touch the [STORE/DELETE] key.

Touch a program number from 1 to 10

in the storage register screen.

Select the copy settings that you wish

to store in the program.

The number of copies cannot be stored.

Touch the [OK] key.

The selected settings will be stored under the program number selected in step 3.

Note

If a numeric key is selected that has already been programmed, a confirmation screen will appear. To replace the existing program with the new program, touch the [STORE] key and continue from step 4. If you do not wish to replace the existing program, touch the [CANCEL] key to return to the above screen and select a different numeric key.

SYSTEM SETTINGS (GENERAL)

LOGOUT

JOB PROGRAMS

PRESS PROGRAM NUMBER.

RECALL

LOGOUT

NUMBER.

EXIT

STORE/DELETE

RECALL STORE/DELET

A JOB PROGRAM HAS BEEN ALREADY STORED. STORE ANOTHER PROGRAM?

CANCEL DELETE STORE

EXECUTING A JOB PROGRAM

Press the [#/P] key ( ).

Touch the program number key of the

desired program.

The job program will be executed. A number for which no job program has been stored cannot be selected.

Place the original, check the original

size, and then set the number of copies and any other desired copy settings not stored in the program. When finished, press the [START] key ().

DELETING A STORED JOB PROGRAM

Press the [#/P] key ( ).

Touch the [STORE/DELETE] key.

Select the program number of the

program to be deleted.

Touch the [DELETE] key.

If a number key for which no job program has been stored is selected, the proceed to step 4 on the previous page (for storing a job program).

The selected program will be deleted and you will return to the screen of step

3. If the [CANCEL] key is touched, you will return to the screen of step 3 without deleting the program.

If you are finished deleting programs, touch the [EXIT] key in the screen of step 3 to exit.

AUDITING MODE

LOGOUT

When auditing mode is enabled, a count is kept of the number of pages printed or copied by each account (maximum of 100 accounts). The counts can be viewed whenever necessary.

Note

• Auditing mode can be enabled for all modes (copy mode, fax mode, network scanner mode, and printer mode) in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

• To print in printer mode when auditing mode is enabled, enter your account number in the printer driver setup screen on your computer.

COPYING WHEN AUDITING MODE IS ENABLED

When auditing mode is enabled, the following account number entry screen appears.

ENTER YOUR ACCOUNT NUMBER.

-----

Enter your account number (5 digits)

with the numeric keys.

Each digit is indicated by an asterisk " ".

When the copy job is finished, press

the [LOGOUT] key ( ).

The screen reverts to the account number entry screen.

READY TO COPY.

SPECIAL MODES:

2-SIDED COPY:

OUTPUT

ORIGINAL

ACCOUNT STATUS: COPIES MADE 000,000

COPIES REMAINING 999,999

PAPER SELECT

COPY RATIO

AUTO

EXPOSURE

AUTO A4

100%

• When a valid account number is entered, the number of copies already made by that account appears for several seconds on the initial screen.

• If a limit has been set in the administrator settings for the number of copies that can be made by the account, the remaining number that can be made is displayed in the message display together with the number of copies already made. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Note

• To perform an interrupt job when auditing mode is enabled, press the [INTERRUPT] key ( ) . The account number entry screen will appear. Enter your account number. When the interrupt job is finished, be sure to press the [INTERRUPT] key ( ) or the [CLEAR ALL] key ( ) to end interrupt mode.

• If an invalid account number is entered in step 1, the account number entry screen reappears. When ACCOUNT NUMBER SECURITY in

• the administrator settings is enabled (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".), the following message will appear and operation will not be permitted for 1 minute if an invalid account number is entered 3 times in a row.

PLEASE SEE YOUR ADMINISTRATOR FOR ASSISTANCE.

Chapter 6

SYSTEM SETTINGS (ADMINISTRATOR)

PURPOSE OF THE ADMINISTRATOR SETTINGS

The administrator settings in the system settings are used by the administrator of the machine to customize certain features of the machine to better meet the needs of users. This chapter explains administrator settings that are common to all functions of the multifunction system (copy function, fax function, printer function, and network scanner function), as well as programs that are specific to the copy function, printer function, and network scanner function. Programs that are specific to the fax function are explained in the following manual:

• Fax function ............."AR-FX7 Operation manual" (Chapter 8)

In order to access the administrator settings, the administrator password must be entered.

PROGRAMMING AN ADMINISTRATOR PASSWORD

The administrator password is a 5-digit number that must be entered in order to access the administrator settings. The administrator of the machine should change the default administrator password that was set at the factory to a new 5-digit number. Be sure to remember the new administrator password, as it must be entered each time the administrator settings are subsequently used. (Only one administrator password can be programmed.) See page 154 for default administrator password. To change the administrator password, see "USING THE ADMINISTRATOR SETTINGS" on the following page.

USING THE ADMINISTRATOR SETTINGS

DATA

LINE DATA

SYSTEM SETTINGS

ADMINISTRATOR PASSWORD

Note

Press the [SYSTEM SETTINGS] key.

Touch the [ADMINISTRATOR

When using the administrator settings for the first time, change the factory default administrator password to a new code. (Step 3 to step 5)

SETTINGS] key.

SYSTEM SETTINGS

TOTAL COUNT

TRAY SETTINGS

KEYBOARD

SELECT

Use the numeric keys to enter the

DISPLAY

CONTRAST

ADDRESS CONTROL

ADMINISTRATOR SETTINGS

LIST PRINT

RECEIVE MODE

CLOCK

FAX DATA

FORWARD

five-digit administrator password.

Each time a digit is entered, the dash (-) that indicates the digit will change to an asterisk ( ).

EXIT

Use the numeric keys to enter the new

5-digit administrator password.

Use a number for the administrator password that has not been

22222

-----

programmed as an account number for auditing mode (a number that has been

programmed as an account number cannot be used). The entered number will be the new administrator password. Be sure to remember this number.

Touch the [OK] key. You will return to

the screen of step 4.

This completes the

procedure for changing

the administrator

password. If you wish to

configure another

program, touch the key of

the desired program in the

screen of step 4.

Press the [CLEAR ALL] key ( ) to

exit the setting.

Touch a key to select the desired

category of administrator settings.

SYSTEM SETTINGS

ACCOUNT CONTROL

COPY SETTINGS PRINT SETTINGS

LIST PRINT

ENERGY SAVE

CHANGE ADMINISTRATOR

PASSWORD

Example:

To change the administrator password, touch the [CHANGE ADMINISTRATOR PASSWORD] key.

• Each time you need to configure a program, use this procedure to select the program.

• In the following steps, the setting screen for the selected program appears. Refer to the explanation of the program to select the desired setting (the explanations of the programs begin on page 103).

OPERATION

SETTINGS

SCANNER

SETTINGS

PRODUCT KEY

EXIT

DEVICE CONTROL

FAX SETTINGS

SYSTEM SETTINGS (ADMINISTRATOR)

KEYS USED IN ADMINISTRATOR SETTINGS

Example: Auditing mode

SYSTEM SETTINGS

ACCOUNT CONTROL

The following keys appear in screens that require the entry of numerical values.

(1 999)

AUDITING MODE

TOTAL PAGES PER ACCOUNT

RESETTING ACCOUNT

1/3

4 5

When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched. This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is cleared ( ) and the setting is disabled.

When a key that appears in the form is touched, the setting screen of that key will appear.

If the settings continue on the following screen(s), touch the and keys to move back and forth through the

X X X

screens. To return to the category selection screen, touch the [OK] key.

The currently set numerical value is displayed.

Numerical values can be set by touching the and keys.

Sharp MX-M310, MX-M260 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual