Sharp MX-M232D User Manual

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MODEL

MX-FX13

FACSIMILE EXPANSION KIT

OPERATION GUIDE

Page

• BEFORE USING THE FAX

FUNCTION.............................. 6

• BASIC OPERATIONS .......... 16

• ADVANCED TRANSMISSION

METHODS ............................ 31

• TRANSMISSION USING

F-CODES..............................52

• CONVENIENT METHODS OF

USE....................................... 64

• PROGRAMMING..................66

• TROUBLESHOOTING.......... 90

• SYSTEM SETTINGS............. 96

• APPENDIX.......................... 112

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the cautions sections of the Start Guide.

Be sure to keep all operation guides handy for reference including this manual, the Start Guide and Operation Guide for any optional equipment which has been installed.

Telecommunication Line Cable:

Use only the line cable that was provided with the machine.

Notice for Users in Europe

Hereby , SHARP Electronics ( Europe) GmbH declares that this Facsimile Expansion Kit MX-FX13 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Par la présente, SHARP Electronics (Europe) GmbH déclare que l’app areil Fa csimile Expansio n Kit MX-FX13 est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE.

Hiermit erklärt SHARP Electronics (Europe) GmbH, dass sich das Gerät Facsimile Expansion Kit MX-FX13 in Übereinstimmung mit den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.

С настоящето SHARP Electronics (Europe) GmbH декларира, че Facsimile Expansion Kit MX-FX13 отговаря на съществените изисквания и другите приложими изисквания на Директива 1999/5/ЕС.

SHARP Electronics (Europe) GmbH tímto prohlašuje, že Facsimile Expansion Kit MX-FX13 splňuje základní požadavky a všechna příslušná ustanoveni Směrnice 1999/5/ES.

Undertegnede SHARP Electronics (Europe) GmbH erklærer herved, at følgende udstyr Facsimile Expansion Kit MX-FX13 overholder de væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF.

Käesolevaga kinnitab SHARP Electronics (Europe) GmbH seadme Facsimile Expansion Kit MX-FX13 vastavust direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele.

ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ SHARP Electronics (Europe) GmbH ∆ΗΛΩΝΕΙ ΟΤΙ Facsimile Expansion Kit MX-FX13 ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩ∆ΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ∆ΙΑΤΑΞΕΙΣ ΤΗΣ Ο∆ΗΓΙΑΣ 1999/5/ΕΚ.

Por la presente, SHARP Electronics (Europe) GmbH, declara que este Facsimile Expansion Kit MX-FX13 cumple con los requisitos esenciales y otras exigencias relevantes de la Directiva 1999/5/EC.

SHARP Electronics (Europe) GmbH vakuuttaa täten että Facsimile Expansion Kit MX-FX13 tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen.

Con la presente SHARP Electronics (Europe) GmbH dichiara che questo Facsimile Expansion Kit MX-FX13 è con-forme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.

Alulírott, SHARP Electronics (Europe) GmbH nyilatkozom, hogy a Facsimile Expansion Kit MX-FX13 megfelel a vonatkozó alapvetõ követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.

Ar šo SHARP Electronics (Europe) GmbH deklarē, ka Facsimile Expansion Kit MX-FX13 atbilst Direktīvas 1999/5/EK būtiskajām prasībām un citiem ar to saistītajiem noteikumiem.

Šiuo SHARP Electronics (Europe) GmbH deklaruoja, kad šis Facsimile Expansion Kit MX-FX13 atitinka esminius reikalavimus ir kitas 1999/5/EB Direktyvos nuostatas.

Hierbij verklaart SHARP Electronics (Europe) GmbH dat het toestel Facsimile Expansion Kit MX-FX13 in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.

Niniejszym SHARP Electronics (Europe) GmbH deklaruje że Facsimile Expansion Kit MX-FX13 jest zgodny z zasadniczymi wymaganiami i innymi właściwymi postanowieniami Dyrektywy 1999/5/EC.

Prin prezenta, SHARP Electronics (Europe) GmbH, declară că aparatul Facsimile Expansion Kit MX-FX13 este în conformitate cu cerinţele esenţiale şi cu alte prevederi pertinente ale Directivei 1999/5/CE.

SHARP Electronics (Europe) GmbH týmto vyhlasuje, že Facsimile Expansion Kit MX-FX13 spĺňa základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES.

SHARP Electronics (Europe) GmbH izjavlja, da je ta Facsimile Expansion Kit MX-FX13 v skladu z bistvenimi zahtevami in drugimi relevantnimi določili direktive 1999/5/ES.

Härmed intygar SHARP Electronics (Europe) GmbH att denna Facsimile Expansion Kit MX-FX13 står I överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.

SHARP Electronics (Europe) GmbH erklærer herved at utstyret Facsimile Expansion Kit MX-FX13 er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF.

This equipment has been designed to work on the British analogue public switched telephone network. This equipment has been tested according to the pan-European ES 203 021 regulation. It will operate on all analogue telephone networks which comply with the ES 203 021. Please contact your dealer or network operator, if you are not sure whether your network op erates according to ES 203 021.

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the Operation Guide for the machine. For other functions, see the following manua ls as appropriate:

Copier function/Printer function Network printer function/Network scanner function

Network Expansion kit option is installed). The explanations in this manual assume that certain optional peripheral units are installed.

This manual refers to the Reversing single pass feeder as the "RSPF" and the single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred t o simply as "SPF".

The fax function is not available in some countries and regions.

: See the Operation Guide.

: See the "Operation Guide(for Network Expansion kit)" (if the

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. Fax reception can also be activate d from an extension phone connected to the machine. (remote operation)

Note

• If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

• You can place calls from the phone even during a power failure.

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone

cord into the extension phone jack on the left side of the machine.

Extension phone jack

Make sure you hear a "click" sound indicating that the cord is securely connected.

INTRODUCTION........................................................................................................................................ 1

CONNECTING AN EXTENSION PHONE.................................................................................................. 1

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 4

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION................................................. 6

PART NAMES AND FUNCTIONS..................... 7

● OPERATION PANEL........................................7

● FAX MODE (BASE SCREEN) ..........................9

● AUDITING MODE...........................................10

ORIGINALS...................................................... 11

● ORIGINALS THAT CAN BE FAXED...............11

PLACING THE ORIGINAL............................... 12

● USING THE SPF/RSPF..................................12

● USING THE DOCUMENT GLASS..................12

CHECKING THE SIZE OF A PLACED

ORIGINAL........................................................ 13

●

SELECTING RESOLUTION AND EXPOSURE

SETTINGS........................................................ 14

CONVENIENT DIALLING METHODS

(AUTO-DIALLING)...........................................15

SENDING A FAX ............................................. 17

●

● TRANSMISSION BY AUTO-DIALLING (RAPID

● SENDING A FAX BY SPEED DIALLING........19

●

● CANCELLING A FAX TRANSMISSION .........25

RECEIVING FAXES.........................................27

● RECEIVING A FAX......................................... 2 7

● FAX PRINT HOLD FUNCTION.......................29

BEFORE USING THE FAX FUNCTION

MANUALLY SETTING THE SCANNING SIZE

......13

BASIC OPERATIONS

BASIC PROCEDURE FOR SENDING FAXES

DIALLING AND GROUP DIALLING) ..............19

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY) FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)

...........................20

....................21

......17

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

● USING BROADCAST TRANSMISSION........ 32

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)

● SETTING UP A TIMER TRANSMISSION...... 33

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION...................................... 35

● USING THE POLLING FUNCTION ............... 36

● USING POLLING MEMORY.......................... 38

INCLUDING SENDER INFORMATION ON

FAXES ............................................................. 41

FAXING A DIVIDED ORIGINAL (DUAL PAGE

SCAN).............................................................. 42

ADDING A COVER SHEET/MESSAGE TO A

FAX TRANSMISSION...................................... 43

USING SETTINGS STORED AS A PROGRAM

● USING A PROGRAM..................................... 44

FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING

SETTINGS) ...................................................... 45

● CONFIGURING THE BASIC SETTINGS....... 45

● SETTINGS THE DESTINATION.................... 47

FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT

POSSIBLE (FORWARDING FUNCTION)....... 49

● USING THE FORWARDING FUNCTION...... 49

SENDING A FAX DIRECTLY FROM A

COMPUTER (PC-Fax)..................................... 50

COMMUNICATION BETWEEN MACHINES

SUPPORTING F-CODES ................................ 52

●

● CREATING A BOX FOR F-CODE

ADVANCED TRANSMISSION METHODS

...................... 31

..................... 33

.... 44

TRANSMISSION USING F-CODES

BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

TRANSMISSION............................................ 53

....... 52

F-CODE POLLING MEMORY.......................... 54

●

HOW F-CODE POLLING MEMORY WORKS

● USING F-CODE POLLING MEMORY. ... ... .... . 5 5

● PROCEDURE FOR F-CODE POLLING.........57

F-CODE CONFIDENTIAL TRANSMISSION ... 59

● F-CODE TRANSMISSION (F-CODE

CONFIDENTIAL TRANSMISSION)................59

● PRINTING A DOCUMENT RECEIVED TO AN

F-CODE CONFIDENTIAL MEMORY BOX.....61

F-CODE RELAY BROADCAST

TRANSMISSION.............................................. 62

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) USING THE F-CODE RELAY REQUEST FUNCTION

●

(your machine requests a relay broadcast)

.......54

......63

...........63

CONTENTS

WHEN A TRANSACTION REPORT IS PRINTED

● INFORMATION APPEARING IN THE

VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS (Communication activity report)

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED ............................. 92

● SELF-DIAGNOSTIC FUNCTION................... 93

●

PROBLEMS AND SOLUTIONS ...................... 94

TROUBLESHOOTING

...... 90

TYPE/NOTE COLUMN..................................90

.............................................................. 92

MESSAGES DURING NORMAL OPERATION

..... 93

CONNECTING AN EXTENSION PHONE........ 64

● USING AN EXTENSION PHONE...................64

● SETTING THE RECEPTION MODE ..............65

PROGRAMMING ............................................. 66

STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS

● STORING, EDITING, AND DELETING

● STORING, EDITING AND DELETING

PROGRAMMING, EDITING, AND DELETING

F-CODE MEMORY BOXES............................. 78

●

PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND

COMMUNICATION ACTIVITY.........................85

ENTERING CHARACTERS............................. 86

● CHARACTERS THAT CAN BE ENTERED ....86

● CHANGING TO ENTRY MODE......................86

● CHARACTER ENTRY KEYS..........................87

● INITIAL PROCEDURE FOR ENTERING

CONVENIENT METHODS OF USE

PROGRAMMING

.......................... 66

AUTO-DIAL NUMBERS (RAPID KEYS, SPEED

DIAL NUMBERS, AND GROUP KEYS) .........66

PROGRAMS...................................................76

PROGRAMMING AN F-CODE MEMORY BOX

CHARACTERS ...............................................88

.....78

● ADMINISTRATOR SETTINGS LIST.............. 96

● ADMINISTRATOR SETTINGS MENU........... 97

PROCEDURE FOR USING THE SYSTEM

SETTINGS ....................................................... 98

● INITIAL PROCEDURE................................... 98

SYSTEM SETTINGS FOR THE FAX FUNCTION.....99

● LIST PRINT/SET............................................ 99

● INITIAL SETTING ........................................ 100

● SENDING FUNCTION................................. 105

● RCV. FUNCTION.......................... ... .... ........ 108

● POLLING SECURITY .................................. 111

SPECIFICATIONS ......................................... 112

INDEX ............................................................ 113

SYSTEM SETTINGS

APPENDIX

T O USE THIS PR ODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following.

Line connection

Be sure to use the provided telephone line cord to connect the machine to a telephone line jack. Insert one end of the telephone line cord into the LINE jack on the left side of the machine as shown. Insert the other end of the telephone line cord into a telephone line jack.

Insert the plug firmly until you hear a "click".

LINE jack

In some countries, an adapter is required to connect the telephone line cable to the wall telepho ne socket, as shown in the illustration.

Power switch

Keep the machine power switch turned on at all times. Do not turn off the power. If the power is turned off, the fax function cannot be used. When the power is off, the machine cannot receive faxes. Before turning off the power, make sur e the machine is idle. If the power is turned off while the machine is in operation, a paper jam may occur. If settings are being configured, the settings will be cancelled.

For United Kingdom

For Australia

For New Zealand

Wall socket

Adapter

Power switch

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 6 of this manual.

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Lithium battery

A lithium battery in the machine is used to retain settings and programmed information such as auto-dial numbers (page 66).

• When the battery dies, settings and programmed information will be lost, so please keep a record of this information. (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

• The life of the battery is approximately 5 years when the power switch is kept cont inuously off.

• When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance in disposing of this battery. The machine will not operate once the battery dies.

Please note

In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be retained in memory even if the power cord is unplugged.

BEFORE USING THE FAX

This chapter contains basic information about using th e fax fun ction of the m achine. Please rea d this chapter bef ore using the fax function.

FUNCTION

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the machine and before usin g it as a fax mac hine , che ck th e follo win g po in ts an d prog ra m the required information.

Set the date and time

The machine has an internal clock. It is important to set the c orre ct da te and time be ca use the y ar e use d for su ch features as Timer Transmission (page 33). The date and time are set in the system settings. (Page 104) The date and time appear in the display. Ma ke sure the corre ct date and time ap pear. If the date and time are wrong, please correct them.

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "OWN PASSCODE SET" (page 101) in the system settings. (Only one name and number can be programmed.) The programmed name and number are p rinted at the t op of each transmit ted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (see "USING THE POLLING FUNCTION" on page 36).

Note

You can check your programmed name and nu mber by printing out the "Administrator Settings List" in the system settings. (See "LIST PRINT" on page 99.)

Paper sizes that can be used for fax mode

The machine can use A3, B4, A4, A4R, B5, B5R, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, and 5-1/2" x 8-1/2"* size paper; however, 11" x 17", 8-1/2" x 14" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode. (Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used.) (If your machine use s inch-based paper sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used.)) For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES" page 27.)

* A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1, regardless of the mode. A5 (5-1/2" x 8-1/2") paper cannot be

loaded in tray 2 or in the optional 250-sheet paper feed unit or 2 x 250-sheet paper feed unit.

Note

For the procedures for loading paper in the trays, see the Operation Guide for the machine.

PART NAMES AND FUNCTIONS

OPERATION PANEL

(1)

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

21 22 23 24 25

(1) Page pallet (page 86) (2) [REDIAL/PAUSE] key (pages 15)

This is used to redial the last number dialled, and enter a pause when entering a fa x number.

(3) [SPEAKER/SHIFT] key (pages 15, 86)

This is used to dial without lifting an extension phone connected to the machine and to shift between upper and lower case when entering characters.

(4) [FAX STATUS] key (page 25)

This is used to cancel a fax transmission or a stored fax transmission.

(5) Display (page 9)

This key displays the base screen and the function setting screen.

SPEAKER

SHIFT

REDIAL/PAUSE

SPEED

SYMBOL

COMM. SETTING

SPACE/–

(11)(10)

COPY

SCAN

FAX

(13)(12) (15)(14)

ON LINE DATA

LINE DATA

FAX STATUS

SPECIAL

FUNCTION

COPY SCAN

FAX

(9) [C] key

This is used to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is clear ed each ti me the key is pressed. When an original is being scanned, this key can also be used to cancel scanning.

(10) [SPEED/SYMBOL] key (pages 15, 88)

This is used to dial by Speed dialling and to enter a symbol when entering characters.

(11) [CO MM. SETTING/SPACE/-] key (page 22)

This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception. It is also used to enter a space or "-" when entering characters.

(4)(3)(2)

EXPOSURE COLOUR MODE PROGRAM

(6) [BA CK] key

In a setting or programming screen, this key is used to move back to the previous screen.

(7) [OK] key

This key is used to enter a setting that has been selected with the arrow or other keys ( ).

(8) Numeric keys

These are used to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 52.)

(12) [FAX] key/FAX indicator/LINE indicator/DATA

indicator

Press to switch to fax mode. The base screen of fax mode will appear in the display. The LINE indicator lights up during transmission or reception of a fax. When a fax has been received, the DATA indicator blinks. (When there is fax transmission data in memory, the DATA indicator lights up.)

BEFORE USING THE FAX FUNCTION

(5) (6) (7) (8)

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

RESOLUTION RESOLUTION

COPY RATIO ADDRESS ADDRESS

AUTO IMAGE

FORMA T

BROADCAST

2-SIDED COPYPAPER SELECT

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

DUPLEX SCAN DUPLEX SCAN

BACK

ACC. #-C

(16) (17) (18) (19) (20) (21) (23)(22)

(13) [MODE SELECT] keys (step 1 on page 17)

(20) [DUPLEX SCAN] key (page 21)

These are used these keys to change modes.

(14) [SPECIAL FUNCTION] key

This key is used to select a special transmission

(21) Arrow keys ( )

or reception function, configure function settings, and to store auto-dial numbers.

(9)

INTERRUPT

Press this key to use the duplex scan function. (Only on models with a RSPF installed.)

These are used to select items and mov e thr ough pages.

(15) [PROGRAM] key (page 44)

Press this key to use a program.

(16) [RESOLUTION] key (page 14)

This key is used to select resolution and exposure settings.

(17) [ADDRESS] key (page 20)

This key is used to search for a fax destination that has been stored as an auto-dial number in the address book.

(18) [BROADCAST] key (page 31)

This is used to perform a broadcast transmission.

(19) [ORIGINAL SIZE] key (page 13)

This is used to set the size of the original to be faxed.

(22) [CA] key

This is used to cancel a transmission or programming operation. When pressed during an operation, the operation is cancelled and the display returns to the base screen described on page 9. This key is also used to cancel a resolution, paper size, or special function setting that was selected when sending a fax.

(23) [START] key ( )

This is used at the following times: (1) When starting transmission (2) When scanning an original (3) When starting manual reception (4) When configuring and storing settings

Note

• When the auto power shut-off function is activated, all indicators except the [START] key indicator go off. For the information on the auto power shut-off function, see the Operation Guide for the machine.

• For information on the keys and lights which are used for the copy function and other functions, see "Operation Panel" in the manual for each function.

BEFORE USING THE FAX FUNCTION

FAX MODE (BASE SCREEN)

The base screen of fax mode is displayed by pressing t he [FAX] key when the print m ode, copy mode , or scan mod e screen appears.

The base screen of fax mode

(1) (2) (3) (4) (5)

(1) Message display

Messages appear here to indicate the current status of the machine. An icon ( ) appears to the right side when a confidential fax has been received.

(2) Date and time display

This shows the date and time.

(3) Transmission mode display (page 22)

There are three transmission modes: memory transmission, direct transmission, and manual transmission. This shows the currently selected transmission mode.

(4) Exposure display (page 14)

This shows the exposure for scanning the original that has been selected with the [RESOLUTION] key.

Stand-by. 96% 10 MAY MON 10:25 AM

MEMORY AUTO CONT A4R STANDARD

AUTO

(6)

(7) (8)

(5) Resolution display (page 14)

This shows the resolution for scanning the original that has been selected with the [RESOLUTION] key.

(6) Free memory display

This shows the percentage of fax memory that is free.

(7) Reception mode display (page 65)

There are two modes for receiving faxes: automatic reception and manual reception. This shows the currently selected reception mode.

(8) Original display (page 13)

This displays an icon to indicate the original scanning mode when an original has been placed.

:One-sided original scanning in the SPF. :Document gl ass :Two-sided original scanning in the RSPF.

This also shows the size of the placed original.

Note

The following functions operate even when copy mode is selected:

• Automatic reception (including F-code confidential reception)

• Timer Transmission

• Memory polled function

• Transmission of stored memory transmission jobs

• Voice calls (voice calls can be answered but not placed).

• Remote reception

• Manual reception

• Relay station function for F-code relay broadcast transmission

BEFORE USING THE FAX FUNCTION

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

@.-

READ-END

ACC. #-C

AUDITING MODE

Accounts that can transmit faxes (up to 50) can be established and transmission ti me and other information can be tracked for each account. The Acc. Usage List (page 99) can be printed out which shows the time used for transmission and pages transmitted by each account.

• This function is enabled using "ACCOUNT CONTROL" and "ACCOUNT # SET" in the system settings. (Page 103 )

Using auditing mode

When auditing mode is turned on, the acco unt number entry screen is displayed. Enter your account number (five-digit identification number) as explained below before performing a fax operation.

Enter your account number. ACCOUNT #:-----

Enter your account number (five

digits) with the numeric keys.

Enter your account number. ACCOUNT #: ---

• As the account number is entered, the hyphens "-" change to asterisks " ". If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

• After you enter your account number, the base screen of fax mode appears. (Page 9)

Note

• If you enter an account number for copy mode has also been programmed for fax mode, you can change to fax mode after completing the copy operation and continue with the fax operation without re-entering your account number. If you enter an account number for copy mode that has not been programmed for fax mode, enter your account number f or fax mode after you press the [FAX] key to change to fax mode.

• When "ACC. # SECURITY" in the system settings (see the "System settings guide" in the Operation Guide for the mach ine.) is enabled, the message "Please see your administrator for assistance." will appear for one minute in the event that you enter an incorrect or invalid account number three times in a row. During that time operation of the machine will not be possible.

When you have completed the fax

operation, press the [ACC.#-C] key ().

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

Minimum original size Maximum original size

Using the SPF/RSPF

Using the document glass

A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length))

297 mm (width) x 800 mm* (length) (11" (width) x 31-1/2"* (length)) * Long documents can be

transmitted

297 mm (width) x 432 mm (length) (11" (width) x 17" (length))

Note

*Long originals

Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. When a long original cannot be entirely scanned, select a lower resolution setting and/or shorten the original.

• Originals that are not a standard size (A5, A4, A4R, B4, A3, 8-1/2" x 11", 8-1/2" x 11"R (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", A4, A4R if the machine uses inch-based paper sizes)) can also be faxed.

• There are restrictions on originals that can be scanned using the SPF/RSPF. For more information, see "NORMAL COPYING" in the Operation Guide for the machine.

Scanning area of original

When faxing an original, note that the edges of the original cannot be scanned.

Width of edges that cannot be scanned: 5 mm from top and bottom edges, 6 mm (or less) from left and right edges

T o tal of 6 mm or less

5 mm

Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

Faxed document width

A3 (11" x 17") B4 (8-1/2" x 14") B4 (8-1/2" x 14") 1 : 0.78 (1 : 0.64) A3 (11" x 17") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.5 (1 : 0.5)

B4 (8-1/2" x 14") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.64 (1 : 0.78)

You can turn off automatic reduction. In this case, the left and right edges will not be transmitted. (See "AUTO REDUCE TX" on page 105.)

Receiving machine's

paper width

Size after reduction Ratio

PLACING THE ORIGINAL

An original can be placed in the SPF/RSPF or on the document glass. Use the SPF/RSPF when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the SPF/RSPF such as thick or thin sheet originals, or books or other bound originals.

USING THE SPF/RSPF

Open the SPF/RSPF, make sure that

an original has not been left on the document glass, and then gently

Align the edges of the document pages

and then insert the stack in the document feeder tray so that the first page is face up.

close the SPF/RSPF.

Adjust the original guides on the

Note

document feeder tray to the width of the document.

USING THE DOCUMENT GLASS

• Insert the originals all the way into the document feeder tray.

• Make sure the stack does not exceed the indicator line (maximum of 40 sheets, or 30 sheets of 90 g/m paper, thickness 4 mm (5/32") or less).

• Do not load originals that are different sizes even if the widths are the same. This may cause misfeeds.

• Use the SPF/RSPF for long originals. The document glass cannot be used.

• When inserting a long original, the original should be in contact with the surface of the document feeder tray. If the original is not in contact with the surface of the document feeder tray, an incorrect original size may be detected.

(24 lbs.)

Open the SPF/RSPF, place the original

face down on the document glass, and then gently close the SPF/RSPF.

•

If auto power shut-off has activated, press the [START] key, wait until the machine has returned to normal operation, and then place the original.

•

When transmitting a small original such as a postcard, be sure to press the [ORIGINAL SIZE] key and set the original size. (Page 13)

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the mark.) Place the original in t he appropriate position for its size as shown below.

Document glass scale

A4R

The difference between A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R)

This manual uses both A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R) to indicate paper and original sizes. The "R" is used to distinguish the orientation of originals and paper. ("R" is used fo r this purpose for other sizes as well.)

[Example] Difference between the orientations of A4 (8-1/2" x 11") size and A4R (8-1/2" x 11"R) size

A4 (8-1/2" x 11") indicates an original placed as follows:

Vertically oriented

Top

A4R (8-1/2" x 11"R) indicates an original placed as follows:

Horizontally oriented

Document feeder tray Document glass

Top

Document feeder tray Document glass

CHECKING THE SIZE OF A PLACED ORIGINAL

RATIO

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

ACC

GHI

PQRS

BACK

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the original display. Make sure that the size has been detected correctly. (1)When an original is placed, an icon appears to indicate the original scanning mode.

:One-sided scanning in the SPF. :Scanning on the document glass

:Two-sided scanning in the RSPF. (2)Displays the original size. If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

Note

*Standard sizes

The following sizes are standard sizes: A3, B4, A4, A4R, A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", if the machine uses inch-based paper sizes). If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all. In Taiwan, the following standard original sizes are detected by the automatic original detection function: A3, B4, A4, A4R, B5, B5R, A5.

Stand-by. 100% 10 MAY MON 10:25 AM

MEMORY AUTO CONT A4R

AUTO

STANDARD

(2)(1)

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as a long original), or if the size is not detected correctly, be sure to press the [ORIGINAL SIZE] key and set the original size manually. Perform the following steps after placing the original in the document feeder tray or on the document glass (page 12).

Note

If a size is specified that is different from the actual original size when scanning a two-sided original in the RSPF, a scanning error or a cut-off image may result.

Press the [ORIGINAL SIZE] key.

ORIGINAL SIZE

AB AUTO A3

The original size selection screen appears.

Select the original size with the [ ] or

[ ] key.

ORIGINAL SIZE

AB AUTO A3

The selected original size is highlighted.

To select an INCH size, press the [ ] key and go to step 4.

ORIGINAL SIZE

INCH

AUTO

8 x11

8 x11R

When the [ ] key is pressed, the original size selection screen for INCH sizes appears.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

Selecting an INCH original size

Select the original size with the [ ] or

[ ] key.

ORIGINAL SIZE

INCH

AUTO

8 x11

8 x11R

To return to selection of AB original sizes, press the [ ] key and return to step 2.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

Note

To cancel a manual original scanning size setting, press the [CA] key. If it is not possible to select the actual original size, select a size that is larger than the actual original size. If a smaller size is selected, part of the original will not be transmitted.

SELECTING RESOLUTION AND EXPOSURE SETTINGS

COPY RATIO

ADDRESS ADDRESS

EXPOSURE COLOUR MODE PROGRAM

PAPER SELECT RESOLUTION RESOLUTION

AUTO IMA

FORMA

BROADCA

FAX

ACC

GHI

PQRS

BACK

The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such as a photograph. To change the settings, follow the steps below after selecting fax mode and placing the original. (Page 12)

Press the [RESOLUTION] key.

RESOLUTION STANDARD FINE SUPER FINE

The resolution selection screen will appear.

Select the resolution with the [ ] or

[ ] key.

AUTO

RESOLUTION STANDARD FINE SUPER FINE

The selected resolution is highlighted.

STANDARD

FINE

SUPER FINE

ULTRA FINE

Use this setting for originals with normal-size text.

Use this setting for originals with small letters or detailed dra wings. The original will be scanned at twice the resolution of Standard.

Use this setting for originals with intricate drawings or diagrams. A higher-quality image will be produced than with the Fine setting.

Use this setting for originals with intricate drawings or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

AUTO

Press the [OK] key.

You will return to the base screen and the selected resolution will appear in the resolution display.

Select the desired exposure with the

[ ] or [ ] key.

RESOLUTION STANDARD FINE SUPER FINE

• To select a light setting for a dark original such as a newspaper, press the [ ] key to move the setting toward ( ).

• To select a dark setting for a light original su ch as writing in pencil or faint colour text, press the [ ] key to move the setting toward ( ).

• When the exposure setting reaches the left side or the right side, pressing the [ ] or [ ] key changes the exposure display from the 5-step display to "AUTO".

Press the [OK] key.

You will return to the base screen and the selected exposure will appear in the exposure display.

Use halftone if your original is a

(FINE/HALF

TONE)

(S-FINE/HALF

TONE)

(U-FINE/HALF

TONE)

To set the exposure next, press the [ ] or [ ] key and go to step 4.

photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than "FINE", "SUPER FINE", or "ULTRA FINE" used alone. When halftone is selected, transmission will take longer.

RESOLUTION STANDARD FINE SUPER FINE

When the [ ] or [ ] key is pressed, the exposure display changes from "AUTO" to a 5-step display.

Note

• The default resolution setting is "STANDARD" and the default exposure setting is "AUTO". The default settings for the resolution and exposure can be changed in the system settings. (See "RES. CON. SET" on page 105.) When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change pages. When using the SPF/RSPF, the resolution and exposure settings cannot be changed once scanning has begun.

• Even if you send a fax using a high resolution setting such as "FINE", "SUPER FINE", or "ULTRA FINE", some receiving fax machines may print the fax at a lower resolution.

• To cancel a resolution or exposure selection, press the [CA] key.

CONVENIENT DIALLING METHODS (AUTO-DIALLING)

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SHIFT

SPEAKER

REDIAL/PAUSE

SPEED

SCAN

COPY

SHIFT

SPEAKER

REDIAL/PAUSE

COPY

The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation (page 19). There are three types of auto-dialling: Rapid dialling, speed dialling, and group dialling. To program auto-dial numbers, see page 66 .

• Rapid dialling A stored destination can be dialled by simply pressing a Rapid key ([01] to [50]). A name up to 36 characters in length can be programmed for the location (a maximum of 12 characters are displayed). When using F-code transmission, a sub-address and passcode (page 52) can also be programmed . The programmed user

names appear.

• Speed dialling (300 stations) A stored destination can be dialled by pressing the [SPEED] key, entering a 3-digit number (000 to 299), and pressing the [START] key ( ). A name (maximum 36 characters) can be stored for each destination. When using F-code transmission, a sub-address and passcode (page 52) can also be programmed.

The Speed number entry screen appears.

• Group dialling Multiple Rapid dial and/or Speed dial destinations can be stored in a Rapid key fo r Group dialling. Destinations can also be stored for Group dialling by entering fax numbers with the numeric keys. This is convenient for communicating with a group of other fax machines. The programmed group

names appear.

XXXXXX

1234567890 MEMORY AUTO CONT A4R

AUTO

STANDARD

Enter SPEED #.

SPEED: MEMORY AUTO CONT A4R STANDARD

XXXXXX

:0123456789 BROADCAST CONT A4R STANDARD

___ (000-299)

AUTO

• REDIALLING The machine retains the last fax or phone number dialled. This number can be redialled by simply pressing the [REDIAL] key and then the [ST A RT] key ().

•

If you pressed a numeric ke y during the pre vious call, the [REDIAL] key may not dial the correct number.

• Redialling is not possible to broadcast transmi ssion (page 31), serial polling (page 37), timer transmission (page 33), group dialling (page 19), or F-code transmission (page 59) destinations.

• ON-HOOK DIALLING This feature allows you to dial without lifting an extension phone co nnected to the machine . Press the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• If a person answers, lift the extension phone to answer. (You can only speak to the other party if an extension phone is connected to the machine.)

• Faxes must be sent manually when using on-hook dialling. (Page 23)

• On-hook dialling is not possible using a Rapid key that includes a sub-address and passcode, or a group dial key.

The last number dialled is displayed.

Redialling. 100%

:0123456789 MANUAL AUTO CONT A4R

AUTO

STANDARD

ENTER DIAL #

: MANUAL AUTO CONT

AUTO

STANDARD

Note

• A combined total of 50 Rapid dial and group dial keys can be stored, and 300 speed dial destinations can be stored.

• Stored Rapid keys, group keys, and Speed dial destinations can be called up using a search name entered when the key or destination was stored. (Page 20)

• To prevent dialling a wrong number and sending a fax to an incorrect destination, check the message display carefully when you store the number. You can also check stored numbers by printing out the programmed information after storing the number (page 85).

BASIC OPERATIONS

This chapter explains the basic procedures for sending and receiving faxes. There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory, The default transmission setting can be set to "MEMORY TX" or "DIRECT TX" using "SEND MODE" (page 106) in the system settings. To manually switch between "MEMORY TX" and "DIRECT TX", use the [COMM. SETTING] key. (See "Faxing by direct transmission" on page 22.) The following explanations generally assume that memory transmission is being used.

SENDING A FAX

C S

LINE

DATA

FAX

SCAN

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

COPY RATIO

ADDRESS ADDRESS

EXPOSURE COLOUR MODE PROGRAM

PAPER SELECT

RESOLUTION

AUTO IMA

FORMA

BROADCA

FAX

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

SHIFT

SPEAKER

REDIAL/PAUSE

SPEED

SCAN

COPY

BASIC PROCEDURE FOR SENDING FAXES

Make sure that the machine is in fax

mode.

The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key. If auditing mode has been enabled for the fax function

in the system settings, a message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

Place the original(s) in the document

feeder tray or on the document glass.

• Using the SPF/RSPF: page 12

• Using the document glass: page 12 If you are using the document glass to send multiple pages, place the first page first.

Note

Check the original size. If the original

You cannot place originals both in the SPF/RSPF and on the document glass and send them in a single fax transmission.

is not a standard size or the size was not detected correctly, press the [ORIGINAL SIZE] key.

ORIGINAL SIZE

AB AUTO A3 B4

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. See "MANUALLY SETTING THE SCANNING SIZE" (page 13) to set the original size.

Dial the fax number.

Stand-by. 100%

:0123456789 MEMORY AUTO CONT A4R

AUTO

STANDARD

• The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, press the [C] key and then enter the correct number.

• Redialling and automatic dialling can also be used (pages 15, 19).

Entering a pause

If a pause is necessary when dialling out from a PBX or when dialling an international number, press the [REDIAL] key. (This key functions as a pause key

when entering a number.) If you press the [PAUSE] key once, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also press the [PAUSE] key to enter a hyphen and then enter another number using the numeric keys or a Rapi d key. (This connects the numbers together, and is called Chain dialling.) * The duration of each pause can be changed

inthesystem settings. (See "PAUSE TIME" on page

100.)

Note

Group keys cannot be used for chain dialling.

If needed, adjust the resolution and

exposure settings. (Page 14)

RESOLUTION STANDARD FINE SUPER FINE

To adjust the resolution and exposure settings, press the [RESOLUTION] key. (See "SELECTING RESOLUTION AND EXPOSURE SETTINGS" on page 14.)

AUTO

BASIC OPERATIONS

@.-

READ-END

Using the SPF/RSPF

Press the [START] key ( ).

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

• Scanning begins.

• If the line is free, the machine will dial the receiving machine and begin transmission as soon as the first page is scanned. (Quick online transmission: page

24)

• If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the original are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after pr eviously stored jobs are completed.)

Using the document glass

Press the [START] key ( ).

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

Scanning begins.

If you have another page to scan,

change pages and then press the [START] key ( ).

[START]:CONTINUE

[#]:READ-END

MEMORY AUTO CONT A4R

AUTO

STANDARD

If scanning is completed normally, the following screen is appears briefly and then the display returns to the base screen.

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

• Repeat this sequence until all pages have been scanned.

• You can change the resolution and exposure settings as needed for each. (page 14)

• If no action is taken for one minute (the [START] key ( ) is not pressed), scanning automatically ends and the transmission job is stored. (This function can be disabled in the system settings.)

After the last page is scanned, press

the [READ-END] key ( ).

Open the SPF/RSPF and remove the original. When the original is removed or any key operation is performed, the display returns to the base screen. (The destination is automatically called and the document transmitted after any previously stored jobs are completed.)

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R

AUTO

STANDARD

Note

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. T o cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 25.

• A job number (3 digits) appears in the display with "READ END" when memory transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity repor t.

• If the power is turned off or a power failure occurs while an original is being scanned in the SPF/RSPF, the machine will stop and an original misfeed will occur. After power is restored, remove the original as explained in "MISFEED IN THE SPF/RSPF" in the Operation Guide for the machine.

BASIC OPERATIONS

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING)

Fax numbers can be dialled by automatic dialling (Rapid dialling and group dialling) instead of pressing the numeric keys. Follow the steps below to send a fax using an auto dial number. To use an auto di al number, the name and fax number of the destination must first be stored. See page 15 for information on auto-dialling and page 66 for information on programming auto-dial destinations.

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Press the Rapid key or group key for

the desired destination.

XXXXXX

The name programmed for the grou p can be displayed by pressing the group key.

XXXXXX

:0123456789 BROADCAST CONT A4R

AUTO

STANDARD

: 1234567890

Continue from step 6 of "BASIC

MEMORY AUTO CONT A4R

AUTO

STANDARD

The name programmed for the destinatio n ca n be displayed by pressing the Rapid key.

PROCEDURE FOR SENDING FAXES" (page 18).

If an original has been placed, scanning of the original will begin automatically without the need to press the [START] key in step 6 on page 18.

SENDING A FAX BY SPEED DIALLING

In addition to Rapid dialling and group dialling, you can also send a fax by pressing the [SPEED] key and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialling. The 3-digit Spee d Dial number is entered with the numeric keys when programmed. (See "STORING, EDITING , AND DELETING AUTO DIAL NUMBERS AND PROGRAMS" on page 66.)

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Press the [SPEED] key.

Enter SPEED #.

SPEED:

___

(000-299)

MEMORY AUTO

AUTO

The Speed Dial number entry screen appears.

CONT A4R STANDARD

Enter the 3-digit Speed Dial number

with numeric keys.

• Enter the 3-digit Speed Dial number entered when the Speed Dial number was programmed. (See step 7 of "Storing Rapid keys and Speed Dial numbers" on page

67.)

• If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that is not programmed in the machine, press the [C] key and then enter the correct n umber. If you do not know the Speed Dial number, print out the "SPEED # LIST". (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

Note

Continue from step 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. T o

cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on (page 25).

• A job number (3 digits) appears in the display with "READ END" when transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

BASIC OPERATIONS

COPY RATIO

ADDRESS ADDRESS

GRAM

PAPER SELECT RESOLUTION RESOLUTION

AUTO IMAGE

FORMAT

BROADCAST

OUTP ORIGINAL ORIGINAL

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

GHI

PQRS

BACK

ACC

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)

At the time of dialling, you can enter letters to search for a destinat ion stored in a Rapid key, Speed Dial nu mbe r, or Group key.

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Press the [ADDRESS] key.

KEY WORDS

ABC

The search letter entry screen appears.

Enter the search letters with the letter

entry keys (page palette) (you can also skip entry of search letters and go directly to the next step to display the first destination in the address list).

KEY WORDS A

ABC

[OK]:SEARCH

Up to 10 of the following types of characters can be entered. Upper case letters, lower case letters, numbers, special characters (See "ENTERING CHARACTERS" on page 86.) Enter numbers with the numeric keys.

Press the [OK] key.

ADDRESS Johnson Parker Stevens

The address list appears.

[#]:LIST DETAIL

Select the desired destination with the

[ ] or [ ] key.

ADDRESS Johnson Parker Stevens [#]:LIST DETAIL

• The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.

• If not all letters of the destination name appear, press the key to display the full name. Press the

key once again to return to the original screen.

Press the [OK] key.

Continue from step 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

Note

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 25.

The selected destination is entered.

BASIC OPERATIONS

C S

LINE

DATA

FAX

SCAN

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYMAGE

CAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

ACC

GHI

PQRS

BACK

FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)

Follow the steps below to automatically transmit both sides of a two-sided original. (This is only possible on models that have an RSPF installed.)

Note

Do not use an original that is not a standard size (A3, B4, A4, A4R, A5, 8-1/2" x 11", 8-1/2" x 11"R (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, A4, A4R if the machine uses inch-based paper sizes)). Otherwise a scanning error or cut-off image may result.

Make sure that the machine is in fax

mode.

When the machine is in fax mode, the [FAX] key indicator is lit. If the indicator is not on, press the [FAX] key. If auditing mode has been enabled for the fax function in the system settings, a

message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (five digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

Place the original(s) in the document

feeder tray. (See "USING THE SPF/RSPF" on page 12.)

Check the original size.

ORIGINAL SIZE

AB AUTO A3 B4

Select "2-SIDED" with the [ ] or [ ]

key.

DUPLEX SCAN 1-SIDED 2-SIDED

Press the [OK] key.

The duplex original type selection screen appears.

Select book or tablet for the duplex

original type with the [ ] or [ ] key.

DUPLEX SCAN BOOKLET

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. If the original size was not correctly detected, see "MANUALLY SETTING THE SCANNING SIZE" (page 13) and set the correct original size.

Press the [DUPLEX SCAN] key.

DUPLEX SCAN 1-SIDED 2-SIDED

The duplex mode selection screen appears.

• Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Duplex scanning is cancelled when the transmission is completed, or when the [CA] key is pressed.

•

Duplex scanning of tw o-si ded originals is only po ssib le when an RSPF is us ed. Automatic scanning of both sides of an original is not possible when the document glass is used.

•

Automatic scanning of both sides of an original longer than A3 (11" x 17") is not possible.

•

The image of the back side of the original is rotated 180 degrees if needed at the time of transmission, and thus there is no need to change the orientation at the receiving machine.

• To cancel duplex scanning, select "1-SIDED" in step 5 and then press the [OK] key.

• When duplex scanning is enabled, dual page scan (page 42) cannot be enabled.

Note

Press the [OK] key.

You will return to the base screen and the duplex scanning mode icon will appear.

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Booklet Tablet

BASIC OPERATIONS

SYMBOL

SPACE/–

SPEED

COMM. SETTING

FAX

SCAN

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

Transmission settings (memory transmission mode and direct transmission mode)

Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmitted directly without being scanned into memory. There are two types of memory transmission: "Storing a transmission" (page 23), where all pages of the original are scanned into memory before transm ission b egins, a nd "Qu ick online transmission" (page 24), where the destination is dialled after the first page is scanned and the remaining pages are transmitted as they are scanned. During a memory transmission, it may happen that t he memory becomes full while the originals are being scanned. (See "If the memory becomes full during transmission of a stored transmission job" on page 23 and "If the memory becomes full during a quick online transmission" on page 24.) The number of pages that can be stored in memory varies depending on the content of the pages, the transmission settings, and whether memory has been added. If there are too many pages and memory transmission is not possible, you can press the [COMM. SETTING] key to switch from memory transmission to direct transmission. When direct transmission is used, transmission begins after the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a convenient means of performing an inte rrupt transm ission when there are a la rge numb er of sto red transmission job s. To switch between memory transmission and direct transmission, see the following "Faxing by direct transmission".

Note

When transmission is performed manually using an extension phone connected to the machine or using on-hook dialling, direct transmission is automatically selected. (Memory transmission is not possible.)

Faxing by direct transmission

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Press the [COMM.SETTING] key

The communication settings screen appears.

Note

Select "TX" with the [ ] or [ ] key.

The communication settings screen can also be displayed from the function selection screen. Press the [SPECIAL FUNCTION] key to display the special function selection screen, select "COMM. SETTING" with the [ ] or [ ] key, and press the [OK] key.

Press the [OK] key.

Select "DIRECT TX" with the [ ] or

[ ] key.

SELECT SENDING MEMORY TX DIRECT TX

Press the [OK] key.

COMM. SETTING TX RX

Dial the fax number.

Group dialling cannot be used.

BASIC OPERATIONS

SHIFT

SPEAKER

REDIAL/PAUSE

COPY

Press the [START] key.

When using the document glass, multiple original pages cannot be transmitted in a single transmission.

Note

Faxing by manual transmission (using the [SPEAKER] key)

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES"

Perform steps 7 and 8 of "Faxing by

direct transmission" (page 22 to 23).

(page 17).

Note

Press the [SPEAKER] key

ENTER DIAL #

: MANUAL AUTO CONT

AUTO

STANDARD

When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the [ ] or [ ] key. Note that this will not change the volume setting in the system settings. Ringing will be heard from the speaker on the left side of the machine (toward the back) when the [SPEAKER] key is used for dialling.

• To change from "Direct Transmission" back to "Memory Transmission", select "MEMORY TX" in step 5.

• To cancel a direct transmission, press the [C] key.

• To cancel dialling using the [SPEAKER] key when you need to redial the number or because transmission was interrupted, press the [SPEAKER] key once again.

• As the original is not stored in memory when direct transmission and manual transmission are used, the following functions cannot be used. Broadcast transmission (page 31), timer transmission (page 33), F-code relay broadcast transmission (page 63), redial (page 107), image rotation (page 105), duplex scanning, dual pages, and others.

• When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the receiving machine is established.

Storing transmission jobs (memory transmission)

When the line is in use, the transmission job is temporarily stored in memory. When the current job and any previously stored jobs are completed, transmission begins automatically. (This is called memo ry transmission .) T his means that transmission jobs can be stored in memor y by perfo rming a tran smission operat ion while t he mach ine is occupied with another transmission/reception operation. Up to 50 jobs can be stored in memory at once. After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 26) Note that depending on the number of pages stored in memory and the transmission settings, it may not be possible to store 50 jobs in memo ry.

• The procedure for storing a transmission job is the same as the procedure in "BASIC PROCEDURE FOR SENDING FAXES" on page 17.

• If you have not yet pressed the [START] key ( ), you can cancel a transmission job by pressing the [C] key. If you have already pressed the [START] key

• original is still being scanned after the [START] key transmission.

•

If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.

After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 26)

If the memory becomes full during transmission of a stored transmission job

If the memory becomes full while scanning the first page of a document, the trans mission job is automatic ally cancelled. If the memory becomes full while scanning the second page or a fo llowing page, scanning stops. In this case, you can either press the [C] key to cancel the transmission, or press the [OK] key to transmit only those pages which were completely scanned.

()

, see "Cancelling a stored transmission job" (page 26). If the

()

is pressed, you can press the [C] key to cancel the

BASIC OPERATIONS

Quick On-line

When you use the SPF/RSPF to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destin ation after the first page is scanned and begins transmitting scanned pages while the rema ining pages are being scanned . This transmission method is called Quick On-line. When a quick online transmission is being performed, the message display shows "READING" "DIALLING" - "COMM." - "SENDING" in that order until scanning of the remaining pag e s is com ple te d. When all pages have been scanned, "READ END" appears before the above messages appear. If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory transmission). (See "Storing transmission jobs (memory transmission)" on page 23.)

If the memory becomes full during a quick online transmission

If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. If the memory becomes full while scanning the second pa ge or a following page, those pages which were completely scanned will be transmitted.

Note

The machine is initially set (factory setting) to perform Quick On-line transmission. If desi red, you ca n disab le this function in the system settings. (See "QUICK ON LINE TX" on page 106.) When an original is transmitted using the following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)

• Sending a fax from the document glass.

• Broadcast transmission (page 31)

• Timer transmission (page 33)

• F-code transmission (page 52 in Chapter 4)

If the receiving party is busy

If the receiving party is busy, the transmission is tempor arily cancelled and then automatically re-attempted after a brief interval. (Two attempts are made at an interval of 3 minutes.* If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the job. (Page 26) *1 The settings can be changed in the system settings. (See "RECALL SETTING (BUSY)" on page 106.) *3 Varies depending on country and region.

1 *3

)

If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*2 *3, the transmission is stopped and then automatica lly re-attempted later. One attempt is made at an interval of 1 minute.* job. (Page 26) This machine also supports error correction mode (ECM) and is set to automatically resend any part of a fax that is distorted due to noise on t he line. *2 The settings can be changed in the system settings. (See "RING TIMEOUT IN AUTO TX" (pa ge 107) and

*3 Varies depending on country and region.

) If you do not want the machine to re-attempt the tr ansmission, press the [FAX STATUS] key and can cel the

"RECALL SET (ERR)" (page 107).)

Image rotation

The machine is initially set to rotate a vertically-placed ( ) document 90° so that it is oriented horizontally ( ) before transmission (A4 (8-1/2" x 11") originals are rotated to A4R (8-1/2" x 11"R) and A5R originals are rotated to A5). A4R (8-1/2" x 11"R) originals and A5 originals are not rotated. In Taiwan, B5R originals are also rotated to B5 (however, B5 originals are not rotated). If desired, you can disable the rotation function in the system settings as explained on "ROTATE TX" (page 105).

Note

Place A5 size originals so that they are oriented vertically ( ). If oriented horizontally, ( A5R orientation), press the [ORIGINAL SIZE] key and specify the correct original size (select "A5R") (See "MANUALLY SETTING THE SCANNING SIZE" on page 13.)

BASIC OPERATIONS

SPECIAL

FUNCTION

FAX STATUS

DATA

ON LINE

DEF

MNO

INTER

GHI

PQRS

BACK

CANCELLING A FAX TRANSMISSION

To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be cancelled.)

Note

To cancel a transmission while the original is being scanned ("READING" appears in the message display) or before the key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the [C] or [CA] key can be pressed.

Cancelling a fax transmission

Press the [FAX STATUS] key.

COMM. 0123456789 MEMORY TX No.XXX

• When a transmission is in progress, the job being transmitted is displayed.

• If the displayed job is not the job that you wish to cancel, it is likely that the job to be cancelled is a stored job waiting for transmission. Press the [BACK] key to display the fax status selection screen and then follow the procedure in "Cancelling a stored transmission job" on page 26 to cancel the job.

Note

Press the [C] key.

A screen asking you to confirm cancellation of the transmission appears.

When a transmission is not in progress, the following fax status selection screen appears.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

Job cancelled. YES NO

Press the [OK] key.

Note

• If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select "NO", and press the [OK] key.

• You can check cancelled operations in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report. Additional information on the display during transmission

(A) (B) (C) (D)

(A) Destination name

The name of the destination appears if programmed.

(B) Transmission method name

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

Appears during sending.

(D) Document number

The document number assigned at the time of scanning in memory transmission mode appears.

The transmission is cancelled.

COMM. 0123456789 MEMORY TX P-XXX No.XXX

BASIC OPERATIONS

SPECIAL

FUNCTION

FAX STATUS

DATA

ON LINE

ACC

GHI

PQRS

BACK

DEF

MNO

INTER

Cancelling a stored transmission job

If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead of the [C] key in step 4 to exit.

Press the [FAX STATUS] key.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

The fax job status screen is displayed.

Note

When a transmission is in progress, the job being transmitted is displa yed. Press the [BA CK] key to display the fax status selection screen.

COMM. 0123456789 SERIAL POLL MODE

/XXX

Select "TX/RX RESERVE" with the [ ]

or [ ] key.

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

Press the [OK] key.

WAITING XXX/XXX SBC Co. TX/RX RESERVE P-XXX No.XX

The first stored transmission job appears.

Press the [ ] or [ ] key until the transmission job that you wish to cancel appears.

Press the [C] key.

09:55

Job cancelled. YES NO

Select "YES" with the [ ] or [ ] key.

Job cancelled. YES NO

Press the [OK] key.

If you wish to cancel another transmission job, repeat steps 1 through 6.

Note

You can check cancelled recall mode jobs in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report.

Contents of the stored job screen (screen of step 3)

(A) (B) (C) (D) (F)

(A) Current status

(B) Destination

(D) Number of pages stored

(E) In the case of a timer transmission, the (F) In the case of a timer transmission, the

The selected transmission job is cancelled.

WAITING XXX/XXX 01234 TX P-XXX No.XX

(E)

XX:XX

"WAITING" will appear next to stored transmission jobs and timer transmission jobs. "RECALL" will appear next to recall mode jobs.

The name of the destination appears if programmed.

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

In the case of a stored transmission job, the document number assigned at the time of scanning appears.

timer job number appears. timer job number appears. "Prepared"

will appear for a stored transmission job.

The transmission cancel confirmation screen appears.

Status of completed jobs To check the status of completed jobs, select "TX/RX COMPLETED" in step 2 and press the [OK] key in step 3.

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print received faxes, see "FAX PRINT HOLD FUNCTION" on page 29.

Note

• You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory transmission)" on page 23.)

• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION" (page 109) in the system settings.

• If a extension phone is not connected to the machine, use automatic reception.

• In order to receive faxes, paper must be loaded in the paper tray. See "LOADING PAPER" in the Operation Guide for the machine to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and vert ically ( ) oriented paper. However, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.

RECEIVING A FAX

The machine will ring* and reception

will automatically begin.

The LINE indicator lights up.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can change the number of rings to any number from 0 to 9 in the system settings. (See "#OF RINGS AT. RX" on page 108.) If the number of rings is set to 0, the machine will receive faxes without ringing.

Reception ends.

Note

The job separator has a sensor that detects when a tray is full. When approximately 100 sheets accumulate in a tray, a message appears in the display and fax printing stops. If this happens, remove the sheets. Printing will resume momentarily.

• When reception ends, the machine sounds a beep.

• When the optional job separator tray kit is installed, received faxes are output to the job separator.

Earlier output of received data

If a fax cannot be printed because the machine is out of the appropriate paper and another fax is subsequently received that can be printed, the subsequently received fax will be printed before the fax that cannot be printed. This also happens when there are several faxes in memory that cannot be printed. This function can be disabled in the system settings. (See "EARLIER OUTPUT" on page 110.)

BASIC OPERATIONS

F-code confidential fax reception

When a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the base screen of fax mode (message display (1) on page 9). The icon also appears in fron t of the box in the F-code confidential box name screen in the display. (Step 6 on page 61) Print the received fax as explained in "PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX" (page 61).

If received data cannot be printed

If the machine runs out of paper or toner, or a pap er misfe ed o ccurs, o r if t he machin e is pr inting a pr int or co py job , received faxes will be held in memory until printing becomes possible. The received faxes are automatically printed when printing is possible. When received faxes are held in memory, the DATA ind icator at the upper right of the [FAX] key blinks. You can also use the forwardin g function to have another fax machine print the received faxes. (See "FORWARDING FUNCTION" on page 49.)

Note

In order to receive faxes, paper must be loaded in the paper tray. Load appropriate paper as explained in "LOADING PAPER" in the Operation Guide for the machine. The difference between vertically and horizontally oriented A4 and A4R paper (8-1/2" x 11" and 8-1/2" x 11"R paper), is automatically adjusted at the time of reception, so there is no need to load paper in both orientations. However, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.

• If you wish to use A5 (5-1/2" x 8-1/2") paper to receive faxes, load A5 (5-1/2" x 8-1/2") paper in tray 1 of the machine and set the paper size to A5 (5-1/2" x 8-1/2"). Only tray 1 can be set to A5 (5-1/2" x 8-1/2") size.

• If you receive a fax that is larger than the loaded paper, the system setting uses "RECEIVED DATA PRINT CONDITION" on page 109 to print it out in the following manner: If "REDUCTION" is set up, the image is automatically reduced before printing. If "DIVISION" is set up, the image is split onto multiple sheets of paper and printed on them at actual size. If "ACTUAL SIZE" is set up, the image is printed at actual size without being sp lit. *1 If the loaded paper is of the B5 size or less, the received image may not be printed depending upon the

width and length of the image data.

*2 The received image won't be printed until you load the paper larger than the actual size.

• In fax mode, printing is not possible on 11" x 17", 8-1/2" x 14", 5-1/2" x 8-1/2" sizes. (Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used for printing.) (If your machine uses inch-based paper sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used for printing.))

• If the paper runs out while a fax is being printed, printing will automatically continue using the closest size of paper in another tray.

• If you change the size of paper loaded in a tray, change the tray's paper size setting.

• Faxes cannot be printed correctly if the actual paper size is different from the paper size setting. Be sure to set the tray's paper size setting to the same paper size as the paper loaded in the tray. For example, if y ou receive an A3 (11" x 17") size fax when B4 (8-1/2" x 14") paper is loaded in the tray and the tray's paper size setting is A3 (11" x 17"), the fax will be printed on B4 (8-1/2" x 14") paper and part of the image may be cut off If the paper loaded in the tray is larger than the paper size setting, paper larger than the recognized fax size will be used. (A message prompting you to check the tray's paper size setting will appear.)

• Received faxes cannot be printed on paper inserted in the bypass tray.

BASIC OPERATIONS

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

FAX PRINT HOLD FUNCTION

Faxes are normally printed as soon as they are received. This function is used to hold received faxes in memory rather than printing them as they are received. Faxes held in memory are printed manually all at once.

Settings required for fax print hold

If a fax is received when auto power shut-off mode has activated ("POWER ON AND OFF" in the Operation Guide for the machine), the machine returns to norma l operation in order to print the fax. For this reason, if faxes are received at regular intervals, auto power shut-off will repeatedly activate and deactivate and less power will be conserved. If you wish to maximize the benefit of auto power shut-o ff at ni ght and o th er ti me s when p rin tin g of r eceive d fa xe s is not immediately necessary, enable fax print hold. When fax print hold is ena bled, receiving faxes when auto power shut-off has activated will not cause auto power shut-off to deactivate.

It is recommended that you enable and disable fax print hold as needed for your conditions of use; for example, enable fax print hold during the night and disable it during the day.

Note

• When fax print hold is enabled and received fax e s are held in memory, the DATA indicator above the [FAX] key on the operation panel blinks and a message appears in the display. (When the received faxes are printed, the indicator stops blinking and the message no longer appears.)

• If the remaining free memory reaches 0%, fax receptio n will no longer be possible. For this reason, it is important to constantly make sure that sufficient free memory remains and frequently print received faxes. The percentage of free memory remaining appears in the base screen of fax mode. (Page 9)

Enabling fax print hold

Note

In Fax mode, press the [SPECIAL

FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

Select "FAX PRINT HOLD" with the

[ ] or [ ] key.

If fax print hold is prohibited using "DISABLE FAX PRINT HOLD" (page 104) in the system settings, it will not be possible to enable it.

Press the [SPECIAL FUNCTION] key to display the special function menu. (To select fax mode, see step 1 on page 17.)

SPECIAL FUNCTION FAX PRINT HOLD TIMER MODE SENDING OPTIONS

Press the [OK] key.

Select "SETTING" with the [ ] or [ ]

key.

FAX PRINT HOLD PRINT HOLD DATA SETTING

Press the [OK] key.

BASIC OPERATIONS

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

Select "ON" with the [ ] or [ ] key.

FAX PRINT HOLD

Press the [OK] key.

ON OFF

To disable fax print hold, select "OFF".

Printing received faxes held in memory

To print received faxes that are held in memory when fax print hold is enabled, follow the steps below.

In Fax mode, press the [SPECIAL

FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

Press the [SPECIAL FUNCTION] key to display the special function menu. (To select fax mode, see step 1 on page 17.)

Select "PRINT HOLD DATA" with the

[ ] or [ ] key.

FAX PRINT HOLD PRINT HOLD DATA SETTING

Select "FAX PRINT HOLD" with the

[ ] or [ ] key.

SPECIAL FUNCTION FAX PRINT HOLD TIMER MODE SENDING OPTIONS

Press the [OK] key.

Select "PRINT" with the [ ] or [ ]

key.

FAX PRINT HOLD PRINT CANCEL

Press the [OK] key.

ADVANCED TRANSMISSION

COPY RATIO

ADDRESS ADDRESS

DUPLEX DUPLEX

2-SIDED

AUTO IMAGE

FORMA T

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

This chapter explains advanced features that are designed for specific purposes and circumstances. Please read those sections that are of interest to you.

METHODS

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches. Up to 200 destinations can be selected. When transmission to all destinations has been completed, the document is automatically cleared from memory.

Note

• If you frequently use broadcasting to send faxes to the same group of destinations, it is con venient to program those destinations into a group key. Group key dialling is an automatic dialling function whereby multiple destinations (Rapid keys, Speed Dial numbers, and full fax numbers entered with the numeri c keys) are programmed into a Rapid key. The procedure for programming group keys is explained on page 66.

• When a group key is used to send a fax, the fax is broadcast (transmitted) to the destinations programmed in the group key. For example, if five destination s are programmed in a group key and the key is pressed for a broadcast transmission, the broadcast transmission will have five destinations.

(BROADCAST TRANSMISSION)

Sender

Select the broadcast

transmission function.

The document is scanned

into memory

Beep

Reception

Successive transmission

Destination A

(recipient)

Beep

Destination B

(recipient)

Reception

Beep

Destination C

(recipient)

Reception

ADVANCED TRANSMISSION METHODS

COPY RATIO

ADDRESS ADDRESS

DUPLEX DUPLEX

2-SIDED

AUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

31 32 33

26 27 28

ABC

FGH

GHI

PQRS

BACK

USING BROADCAST TRANSMISSION

Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Press the [BROADCAST] key.

ENTER RX STATION :

The destination selection screen appears.

Enter a full fax number with the

numeric keys or press an auto-dial key (Rapid key, Speed Dial number, or group key) to select the first destination. (Page 19)

WXYZ

A destination selected with a Rapid key, Speed Dial number, or group key is indicated by an icon and a number. To clear an entry, press the [C] key.

To clear a mistake when entering a full number with the numeric keys, press the [C] key to clear one digit at a time.

Press the [OK] key and then select the

next destination by entering a full fax number or pressing an auto-dial key.

After entering a full number with the numeric keys, press the [OK] key to complete the entry. If you pressed an auto-dial key in step 3, it is not necessary to

press the [OK] key. You can immediately press another auto-dial key for the next destination. Repeat steps 3 and 4 to select the remaining destinations.

Note

Continue from step 6 of "BASIC

• If you need to delete a number for which entry has already been completed by pressing the [OK] key, use the [ ] or [ ] key to select the number and then press the [C] key.

• If the selected destinations exceed the display range of the message screen, press the [ ] or [ ] key to scroll through and check the destinations.

• Destinations can also be selected using the address directory and the [REDIAL] key. Note, howe ver, that the [REDIAL] key can only be used to select the first destination (it must be used before any other destinations are selected).

• If you use two group keys that have 50 stations each, the total number of destinations entered will be 100.

PROCEDURE FOR SENDING FAXES" on page 18.

Note

To cancel a broadcast transmission

To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel transmission after the transmission procedure has been completed, follow the procedure in "CANCELLING A FAX TRANSMISSION" (page 25).

AUTOMATIC TRANSMISSION AT A

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

SPECIFIED TIME

This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak nighttime rates. A combined total of 50 timer transmission and memory transmission jobs can be stored.

Note

• After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from memory.

• To perform a timer transmission, the original must be scanned into memory. It is not possible to leave the original in the SPF/RSPF or on the document glass and have it scanned at the specified time of transmission.

• The date and time is set in the machine using the system settings. (See "DATE & TIME SET" on page 104.)

• Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations, combine the machines to be polled into one serial polling operation with a timer setting (see "Serial polling" on page 37).

(TIMER TRANSMISSION)

SETTING UP A TIMER TRANSMISSION

In Fax mode, press the [SPECIAL

FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function menu appears. (To select fax mode, see step 1 on page 17.)

Use the numeric keys to select the

time at which you want the operation to take place.

If you need to correct the entered time, use the [ ] key to move back. I

Select "TIMER MODE" with the [ ] or

[ ] key.

SPECIAL FUNCTION FAX PRINT HOLD

TIMER MODE

SENDING OPTIONS

If a time has been specified, a checkmark appears in front of "TIMER MODE". To cancel a specified time, press the [ ] key in the above display with "TIMER MODE" highlighted.

Press the [OK] key.

TIME SETTING 09:25

(00-23) TIME NOW: 09:25

Press the [OK] key.

Select the day of the week with the [ ]

The specified time is set.

or [ ] key.

SELECT DAY NO SELECT DAYS MONDAY TUESDAY WEDNESDAY

The selected day is highlighted. If you select "NO SELECT DAYS", the transmission will be performed as soon as the specified time arrives. To return to the [TIME SETTING] display, press the [BACK] key.

The current time appears in the screen. If the current time is not correct, press the [CA] key to cancel the operation and see "DATE & TIME SET" (page 104) to correct the time setting.

ADVANCED TRANSMISSION METHODS

Press the [OK] key.

Note

• To cancel a timer operation after the above procedure has been completed, follow the procedure in "CANCELLING A FAX TRANSMISSION" (page 25).

• A timer job number is automatically assigned to the operation. This number can be used to cancel a stored job. (See the note "Contents of the stored job screen (screen of step 3)" on page 26.)

• Other operations can be performed after a timer operation is set up. If another operation is in progress when the specified time arrives, the timer transmission will begin when the job in progress is completed.

The selected day is set.

Perform the desired fax operation.

The steps that follow will depend on the type of operation. The following operations can be performed as a timer operation:

• Normal transmission (page 17)

• Broadcast transmission (page 31)

• Polling (page 35)

• Serial polling (page 37)

• F-code polling (page 57)

• F-code confidential transmission (page 59)

• F-code relay request transmis sio n (p ag e 63 )

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

The polling function allows your machine to call a fax machine that has a document ready for transmission and initiate reception of the document. You can also perform t he reverse operat ion: scan a document int o the memory of your machine so that another machine can call your machine and initiate reception of the document. Calling the sending machine and asking the sending machine to fax a document is called "polling". Scanning a document into memory and automatically sending it when the receiving machine calls and "polls" your machine is called "polling memory". This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function.

Note

For information on polling and polling memory using F-codes, see "HO W F-CODE POLLING MEMORY W ORKS" (page 54). Normal polling and memory polling are explained in this chapter.

Polling

This function allows your machine to call another fax machine and initiate reception of a document in that machine. A timer setting can also be specified to have the operation take place at night or at another specified time. (See "TIMER TRANSMISSION" on page 33.)

The other machineYour machine

2) Permits polling of.

1) Polling (ask other machine to send document)

4) Document data is automatically sent to your machine

Group keys and the broadcast transmission function (page 31) can be used to successively poll multiple fax machines in a single operation (this is called "serial polling"). Up to 200 machines can be polled. In this case, the sequence of operations in the above diagram is successively repeated for each sending machine selected.

3) Document data previously scanned into memory

Note

The receiving machine bears the expense (phone charges) of polling transmission.

Polling memory

This feature allows your machine to automatically send a document previously scanned into memory when another machine calls and polls your machine.

Your machine The other machine

2) Permits polling of.

1) Polling (request transmission)

4) Document data is

3) Document data previously scanned into memory

automatically sent to other machine

Note

The machine that requests transmission bears the expense (phone charges) of the call.

ADVANCED TRANSMISSION METHODS

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31 32 33

26 27 28

ABC

FGH

USING THE POLLING FUNCTION

When used in conjunction with the timer transmission function (page 33), only one polling job can be stored.

Note

In Fax mode, press the [SPECIAL

If the other machine is using polling security (see "Restricting polling access (polling security)" on page 40), your fax number (sender's number) must be programmed in the system settings (see "OWN PASSCODE SET" on page 101) and your number must also be programmed in the other machine.

FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function menu appears. (To select fax mode, see step 1 on page 17.)

Select "SENDING OPTIONS" with the

[ ] or [ ] key.

SPECIAL FUNCTION FAX PRINT HOLD TIMER MODE SENDING OPTIONS

Press the [OK] key.

Enter the fax number of the other

machine with the numeric keys, press a Rapid key, or specify a Speed Dial number (a group key cannot be used).

WXYZ

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a number. To clea r an entry, press the [C] key.

To clear a mistake when entering a full number with the numeric keys, press the [C] key to clear one digit at a time.

Select "POLLING" with the [ ] or [ ]

key.

SENDING OPTIONS POLLING SERIAL POLLING SUB ADDRESS TX

Note

To cance l th e op e r at io n

During communication: Cancel as explained in "Cancelling a fax transmission" on page 25. While the job is stored: Cancel as explained in "Cancelling a stored transmission job" on page 26.

Press the [OK] key.

Press the [START] key.

"Polling reservation has been set." appears in the screen. After communicating with the other machine, your machine prints the received fax.

ADVANCED TRANSMISSION METHODS

ACC

Serial polling

When performing serial polling, an auto-dial key that includes a sub-address or passcode (page 52) cannot be selected.

Perform steps 1 to 3 of the polling

procedure (page 36). Select "SERIAL POLLING" with the

[ ] or [ ] key.

SENDING OPTIONS POLLING SERIAL POLLING SUB ADDRESS TX

About the steps that follow

See steps 5 to 8 of the polling procedure (page 36). Before pressing the [START] key in step 8, repeat steps 6 and 7 for each machine that you wish to poll. When performing serial polling, a group key can also be used in step 6 on page 36.

ADVANCED TRANSMISSION METHODS

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USING POLLING MEMORY

This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your machine. See "Restricting polling access (polling security)" on page 40.) The machine has "memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission (see "BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 52) The polling memory function explained here uses a memory box called the "PUBLIC BOX".

Note

When using the polling memory function, do not set the rece ption mode to MANUAL. (See "SETTING THE RECEPTION MODE" on page 65.)

Scanning a document into polling memory (the Public Box)

This section explains how to scan a document into the Public Box. If other documents have already been stored in the Public Box, the new document will be appended to those documents. If the previous documents are no longer needed, they can be replaced.

Follow steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17) and then follow the steps below.

Press the [SPECIAL FUNCTION] key.

Press the [SPECIAL FUNCTION] key to display the special function menu.

Select "ORIGINAL STORE" with the

[ ] or [ ] key.

Select "MEMORY POLLING" with the

[ ] or [ ] key.

SELECT READING MEMORY POLLING S.A.M-POLL ORIG

Press the [OK] key.

SELECT SENDING 1 TIME REPEAT

SPECIAL FUNCTION COMM. SETTING ORIGINAL STORE PRINT

Press the [OK] key.

SPECIAL FUNCTION ORIGINAL STORE PRINT ENTRY

• If there are no previously stored documents in the Public Box, the above screen appears. If the above screen appears, go to step 7.

• If there are previously stored documents in the Public Box, a screen will appear to let you select what action to take.

ORIGINAL ADD CHANGE DELETE PRINT

(1)If you wish to append the new document, select

"ADD" with the [ ] or [ ] key, press the [OK] key, and then go to step 7.

(2)If you wish to replace the previous document with

the new document, select "CHANGE" with the [ ] or [ ] key, press the [OK] key, and then go t o st e p

ADVANCED TRANSMISSION METHODS

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Select "1 TIME" or "REPEAT" with the

[ ] or [ ] key.

SELECT SENDING 1 TIME REPEAT

If you select "1 TIME", the document data is automatically cleared from memory after your machine is polled once. If you select "REPEAT", the document data in memory can be used repeatedly. If you selected "ADD" or "CHANGE" in step 6, the transmission settings selected when the previous document was scanned into the Public Box will be replaced by the settings that you will select this time.

Press the [OK] key.

Press the [START] key ( ).

• Scanning begins.

• If you are scanning from the document glass and have another page to scan, change pages and press the [START] key ( ). Repeat until all pages have been scanned and then press the key.

Make sure that the reception mode is

set to auto reception.

Transmission begins when the other machine calls and polls your machine.

Note

To cancel scanning

To cancel scanning of a document while scanning is in progress, press the [C] key. T o erase the documents in the Public Box, follow the procedure in "Deleting documents from the Public Box" (page 40).

Printing documents in the Public Box

To check the document that is stored in the public box, follow these steps to print it out.

Follow steps 2 to 6 of "Scanning a

document into polling memory (the Public Box)" (page 38) and then follow the steps below.

Select "PRINT" with the [ ] or [ ]

key.

ORIGINAL ADD CHANGE DELETE PRINT

Press the [OK] key.

Printing begins automatically.

ADVANCED TRANSMISSION METHODS

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Deleting documents from the Public Box

This procedure is used to delete documents from the Public Box when they are no longe r needed.

Follow steps 2 to 6 of "Scanning a

document into polling memory (the Public Box)" (page 38) and then follow the steps below.

Select "DELETE" with the [ ] or [ ]

key.

ORIGINAL ADD CHANGE DELETE PRINT

Press the [OK] key.

DELETE YES NO

Select "YES" with the [ ] or [ ] key.

DELETE YES NO

To cancel the deletion, select "NO".

Press the [OK] key.

The documents are deleted from the Public Box.

Note

Deletion is not possible while the Public Box is being used.

A screen appears asking you to confirm the deletion.

Restricting polling access (polling security)

If you wish to prevent unauthorised fax machines from polling your machine, enable the polling security function. When this function is enabled, polling permission will only be granted if the fax number of the polling machine (programmed in that machine as the sender's number) matches one of the fax numbers you have programmed in your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.

To enable the polling security function and program passcode numbers, see "POLLING PASSCODE # MODE" (page 111) in the system settings.

Note

• If you do not use the polling security function, the document will be sent to any fax machine that polls you.

• To use polling memory with pollin g security enabled, the sender's number of the polling machine must be programmed in that machine and in your machine.

INCLUDING SENDER INFORMATION ON FAXES

This function prints the date, time, your p rogrammed name, yo ur programmed f ax number, and th e transmitted page number at the top centre of each page that you fax. All pages that you fax include this information.

Example of fax page printed out by the receiving machine

OCT-22-2011-SAT 03:00 PM SHARP PLANNING DIV. FAX No. 0666211221 P. 001/001

(1) (2) (3) (4)

(1)Date and time Date and time: programmed in the system settings (see "DATE & TIME SET" on page 104). (2)Sender's name: programmed in the system settings (see "OWN PASSCODE SET" on page 101).

When Auditing mode (page 10) is being used fo r the fax function and "ACC. NAME PRINT" (page 106) is enabled, the account name* of the account used to perform the transmission is used for the sender's name.

* The account name entered in step 6 of "ACCOUNT # SET" (page 103) in the system settings. (3)Sender' number: programmed in the system settings (see "OWN PASSCODE SET" on page 101). (4)Transmitted page number: 3-digit number appearing in the format, "page number/total pages". (Only the page

number appears if you use manual transmission, direct tr ansmission, or quick on-line transmission.) Printing of

the transmitted page number can be di sable d in the system setting s (see "PAG E COUNTER SET" on pag e 105) .

Position of sender information

You can select whether the sender information is added outside the document data or inside the document data in the system settings (see "PRINT STATION # IN RCVD DATA" on page 106). The factory default setting is outside the document data.

Direction of transmission

Length of

scanned data

use the same size of paper, the printed fax ma y either be reduced or split up and printed on two pages.

Outside the scanned data (document data)

None of the transmitted image is cut off; however, the transmitted image is longer than the scanned

Length of

image, and thus when both

transmitted data

the sender and the receiver

of paper, the printed fax will neither be reduced nor split up and printed on two pages.

Direction of transmission

Length of

Inside the scanned data (document data)

The top edge of the scanned image will be cut off by the sender's

Length of

scanned data

information; however, when both the sender and the

transmitted data

receiver use the same size

FAXING A DIVIDED ORIGINAL

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When faxing a book or other bound document, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is A3, B4, or A4R size (11" x 17" or 8-1/2" x 11"R size if the machine uses inch-based paper sizes) is scanned using the document glass.

Your machine The other machine

Book or sheet original

Transmission to

When dual page scan is set,

other machine

[Example]

(DUAL PAGE SCAN)

Printed out as

two separate pages

the original is divided into two pages when scanned into memory

Selecting Dual Page Scan

Follow the steps below and then send the fax.

Make sure that the machine is in fax

mode

When the machine is in fax mode, the FAX indicator is lit. If the light is not on, press the [FAX] key.

Press the [SPECIAL FUNCTION] key.

Scanned original size

A4R

Inch-based machine

Scanned original size

11" x 17"

8-1/2" x 11"R

Dual Page Scan is selected when a checkmark appears in the "DUAL PAGES" checkbox. To cancel the selection when a checkmark appears, press the [OK] key in the next step so that a checkmark d oes not appear.

Press the [OK] key.

Transmitted document

Two A4 pages Two A5 pages

Transmitted document Two 8-1/2" x 11" pages Two 5-1/2" x 8-1/2" pages

When the [SPECIAL FUNCTION] key is pressed, the special function menu appears.

Select "DUAL PAGES" with the [ ] or [ ] key.

SPECIAL FUNCTION SENDING OPTIONS SENDING MENU DUAL PAGES [OK]:OFF

Place the original on the document

glass (page 12) and perform the transmission operation.

If you have more originals to scan after pressing the [START] key ( ) and scanning the first original, change originals and press the [START] key ( ). Repeat until all originals have been scanned. Press the key. (See steps 6 to 8 of "Using the document glass" on page 18.)

ADDING A COVER SHEET/MESSAGE TO

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A FAX TRANSMISSION

This function automatically attaches an A4 (8-1/2" x 11") cover sheet to your fax transmissions. The cover sheet shows the date and time, the destination name, the sende r's name and f ax numbe r, and t he number of pages in t he transmission. A message can also be added to a transmission. One of the following messages can be selected: "CONFIDENTIAL", "PLEASE DISTRIBUTE", "URGENT", "PLEASE CALL BACK", "IMPORTANT".

You r machine The receiving machine

Select a cover sheet / message and transmit the fax.

Note

• Select this function before each transmission. The selection is only effective for one transmission. After one transmission, the function automatically turns off.

• Before adding a cover sheet, make sure that your sender's name and number have been programmed. (See "OWN PASSCODE SET" on page 101.)

• This function cannot be used when performing a manual transmission, or when using memory polling (page

38), F-code memory polling (page 54), F-code confidential transmission (page 59), or F-code relay request transmission (page 63).

• You can also enable a setting in the system settings to always add a cover sheet to transmissions (see "AUTO COVER SHEET" on page 108).

Cover sheet / no message Cover sheet / message

AUTOMATIC COVER SHEET

DATE

-MAY-2011 WED 07:30 PM

: 11 : SERVICE CENTRE

T O

: SBC CO.

FROM

: 0666211221

FAX #

: 02PAGES WERE SENT

PAGES

(INCLUDING THIS PAGE)

A cover is automatically added and the fax is printed.

AUTOMATIC COVER SHEET

IMPORTANT

DATE

MAY-2011 WED 07:30 PM

: 11: SERVICE CENTRE

T O

: SBC CO.

FROM

: 0666211221

FAX #

: 02PAGES WERE SENT

PAGES

(INCLUDING THIS PAGE)

The selected message is printed at the top of the co ver sheet.

No cover sheet / message

IMPORTANT

The selected message is printed at the top of the first sheet.

Selecting a cover sheet / message

In Fax mode, press the [SPECIAL

FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function menu appears. (To select fax mode, see step 1 on page 17.)

Select "SENDING MENU" with the [ ]

or [ ] key.

SPECIAL FUNCTION TIMER MODE SENDING OPTIONS SENDING MENU

Press the [OK] key.

To add a cover sheet, select "COVER

SHEET" with the [ ] or [ ] key. To add a message, select the desired message with the [ ] or [ ] key.

SENDING MENU NO MESSAGE CONFIDENTIAL PLEASE DISTRIBUTE

COVER SHEET

If you do not wish to add a cover sheet, select "NO CVR. SHEET". If you do not wish to add a message, select "NO MESSAGE".

Press the [OK] key.

Note

To cancel the cover sheet selection, press the key instead of the [OK] key in step 3.

USING SETTINGS STORED AS A PROGRAM

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EX SCAN

This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination. Up to nine programs can be stored.

When storing a program, a name (maximum 36 letters) can be assigned to the program.

For information on storing, editing, and deleting programs, see "STORING, EDITING AND DELETING PROGRAMS" on page 76.

The following settings can be stored in a program: (1)Transmission method

Normal transmission (page 17), broadcast transmission (page 31), polling (page 35), serial polling (page 37),

F-code transmission (page 59), F-code polling (page 57) (2)Cover sheet / message (page 43) (3)Resolution and exposure (page 14) (4)Dual page scan (page 42) (5)Transmission settings (page 22)

When storing a broadcast transmission or serial polling operation in a program, up to 200 destination fax numbers can be stored.

Note

• A program differs from a timer transmission (page 33) in that it is not cleared from memory after transmission takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however, that programs do not allow you to establish a timer setting for transmi ssi on.

• A setting that can be stored in a program cannot be changed at the time that a program is used for a transmission even if the setting is not stored in the program. The only settings that can be selected when using a program are the original size, duplex scanning, and a timer setting.

•

USING A PROGRAM

In fax mode, place the original. (Page

12)

Skip this step if polling, serial polling, or F-code polling is being performed. If you are going to use Dual Page Scan (page 42), place the document on the Document glass.

(To select fax mode, see step 1 on page 17.)

Press the [PROGRAM] key.

PROGRAM A CORP. B CORP.

- - - - - -

The program selection screen appears.

Select the program that you wish to

use with the [ ] or [ ] key.

[#]:LIST DETAIL

PROGRAM A CORP. B CORP.

- - - - - [#]:LIST DETAIL

Press the [OK] key.

If needed, select the original size and

other settings, and then press the [START] key ( ).

Transmission takes place according to t he program.

Note

Select settings that cannot be stored in a program before you press the [START] key ( ) in step 5. These settings include the original size (see "MANUALLY SETTING THE SCANNING SIZE" on page 13), duplex scanning (see "FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)" on page 21), and a timer setting (see "AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)" on page 33).

If not all letters of the program name appe ar, press the again to return to the original screen.

key to display all letters. Press the key once

FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING SETTINGS)

The received fax data can be automatically forwarded to a specified e-mail address. When this function is enabled, you can forward the received data to a specified address without printing it.

Note

All Inbound Routing settings are configured in the Web page. The following explanation assumes that the Web page has been accessed with administrator rights. To activate Inbound Routing, configure the basic sett ings before specifying the destination.

• This function is available only when the network expansio n kit is installed.

• When a mobile telephone is set as a recipient, data may not be forwarded successfully depending on the type of mobile telephone being used. Check in advance that the data can be sent to the mobile telephone and that it can be displayed correctly.

CONFIGURING THE BASIC SETTINGS

Configure the basic settings of Inbound Routing.

Enabling the Inbound Routing function

In the menu frame, click [Inbound

Routing Settings].

Select [Enable] in [Inbound Routing].

Click the [Submit] button.

Changing the print style of received data

In the menu frame, click [Inbound

Routing Settings].

Select a print style in [Print Style

Setting].

Item Settings Description

Inbound Routing Enable, Disable Enable or disable the Inbound Routing function. Print Style

Setting

Always Print, Print at Error

Select a print style of received data.

Click the [Submit] button.

ADVANCED TRANSMISSION METHODS

Set a file name for forwarding received data

Select the checkboxes of items used for the file name. Items Serial Number, Sender Name, Date & Time, Session Page Counter, Unique Identifier, and Characters are assigned to the file name in this order. To add a desired text string, select the "Characters" checkbox and enter th e string in "Prese t of Charac ter" using up to 64 characters.

In the menu frame, click [Inbound

Click the [Submit] button.

Routing Settings].

Select the item to be used as the file

name in "File Name Setting".

Item Setting (Default) Description

Serial Number Not selected Selecting this checkbox adds the unit serial number to the file

name. Sender Name Selected Selecting this checkbox adds the sender name to the file name. Date & Time Selected Selecting this checkbox adds the date and time to the file name. Session Page

Counter Unique Identifier Not selected Selecting this checkbox adds the unique identifier to the file

Characters Not selected To add a character string to the file name, select this checkbox

Preset of Character

Not selected Selecting this checkbox adds the counter to the file name.

name.

and enter the text string in "Preset of Character" using up to 64

characters.

- Enter a text string to be used in "Characters" using up to 64 characters.

Setting whether to print the transaction report

Select whether to print the transaction report when forwarding received data.

In the menu frame, click [Inbound

Routing Settings].

Specify the print condition in

"Transaction Report Print Select Setting".

Item Settings Description

Transaction Report Print Select Setting

Always Print, Print at Error, Do not Print

Select a print style of the transaction report.

Click the [Submit] button.

ADVANCED TRANSMISSION METHODS

SETTINGS THE DESTINATION

Specify a sending source of received data and forwarding destina tion e-mail addresses to configure a forwarding table. Up to 10 forwarding tables can be configured.

For each forwarding table, set the following items:

Forward Condition (enabling/disabling forwarding, and the conditions to determine forwarding)

•

Sender number (fax number)

•

Forwarding destinations (e-mail addresses)

Note

• The names of the destination number (Forward destination 1 to 10) cannot be changed.

• Only the e-mail address can be specified for a forwarding destination. FTP, Desktop, and fax number cannot be specified.

Viewing the destination list

In the menu frame, click [Inbound

Routing Settings].

Item Description

Inbound Routing Displays whether Inbound Routing fun ctio n is enabled. Number Displays the forw arding destination number (Forward Destination 1 to 10).

Each of setup menu is displayed by clicking each number.

Forward Condition Displays the forward condition of the destination (enabling/disabling and determining

the destination setting).

[Delete] button To delete the f orw arding cond ition stor ed in a destination number, select the "Number"

checkbox of the d estination number and click the [Delete] button.

[Clear Checked] button Clicking this clears all "Number" checkboxes.

Click [Destination].

The destination list appears.

Settings the destination

In the menu frame, click [Inbound

Routing Settings].

Click [Destination].

The destination list appears.

Click the destination number to be

set.

The "Forwarding Destination" screen appears.

Select [Enable] in "Forward

Condition".

In "Forward Condition", select the

determining condition for forwarding.

Select [Forward (All)] or [Forward (Sender)].

If you wish to forward received data

from a specific sender, enter the sender's fax number in "Sender Number".

Enter the fax number using up to 20 digits. To enter the fax number from the fax addresses stored in the machine, click the [Select from Address Book] button. The "Fax Destination" screen appears, and you can select the sender's number from the fax address list.

ADVANCED TRANSMISSION METHODS

Enter the destination e-mail address

in "Forward Destination (Max.5)".

Up to five e-mail addresses can be specified as the destination. Three types of methods are available for entering the destination. The set e-mail addresses are displaye d in "Forwarding Destination Settings".

• Entering an e-mail address directly Click the [Direct Entry] button. When the "Forwarding Destination Settings (Direct Entry)" appears, enter an e-mail address and click the [Submit] b utt on. The e-mail address can include up to 64 single-byte characters.

• Selecting an e-mail address from the global address book Click the [Global Address Search] button. The "Global Address Search" screen appears. You can select an e-mail address from the global address book.

• Selecting an e-mail address from the address book Click the [Select From Address Book] button. The "Destination List" screen appears, an d you can select an e-mail address from the e-mail address list.

Forward Condition

Note

Click the [Submit] button.

This stores the setting.

To delete a set e-mail address, select the checkbox at the left of the e-mail address you wish to delete, and then click the [Delete] button.

Item Settings Description

Forward Condition

Enable, Disable Enable or disable the destination to be set in this screen.

Forward (All)

(Sender)

, Forward

Select the determination condition for forwarding the received FAX data.

Sender Number

Item Description

Fax No. Enter the sender's fax number if you have selected "Forward (Sender)" in "Forward

Conditions" setting. Up to 20 digits can be entered.

[Select From Address Book] button

Click this button to select the fax number from the fax addresses stored in this machine.

Forward Destination (Max. 5)

Item Description

Forwarding Destination Settings

[Delete] button Deletes the selected destination.

Displays the stored destinations. If no destination is stored, "Not Set" appears.

[Direct Entry] button Click this button to enter an e-mail address directly. [Global Address Search]

button [Select From Address

Book] button

Click this button to select an e-mail address from the global address book.

Click this button to select an e-mail address from the e-mail address list stored in the machine.

FORWARDING RECEIVED FAXES TO

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ON LINE

ANOTHER MA CHINE WHEN PRINTING IS NOT POSSIBLE

When printing is not possible because of a paper , toner, or other problem, you can forward received f axes to another fax machine if that machine has bee n appropria tely progr ammed in yo ur machine. T his function can be conveniently used in an office or other workplace w here there is another fax machine co nnected to a different phone line . When a fax has been received to memo ry, t he DA TA indica tor above the [FAX] ke y (see "If re ceived data ca nnot be prin ted" on page 28) to blinks.

2) Printing not possible because of paper or toner problem

Your machine

3) "Transfer" instruction

5) Printing

4) Automatic dialling and transmission to programmed transfer destination

(FORWARDING FUNCTION)

1) Fax transmission to your machine

Other machine

Transfer destination

Note

• All received faxes are forwarded; a particular fax cannot be selected for forwarding. A fax received to a confidential box (see "F-CODE CONFIDENTIAL TRANSMISSION" on page 59) cannot be forwarded.

• Faxes that have been received to memory by the fax print hold function (page 29) are also forwarded.

• The result of forw arding is indicated in the activity report (see "VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS (Communication activity report)" on page 92).

USING THE FORWARDING FUNCTION

Programming the fax number of the forwarding destination

The number of the forwarding destination is programmed in the system settings (see "RECEIVED DATA FW. STATION SET" on page 110). Only one fax number can be programmed. The forwarding function cannot be used unless a number is programmed.

Forwarding received faxes

Make sure that the machine is in fax

mode.

When the machine is in fax mode, the FAX indicator is lit. If the light is not on, press the [FAX] key.

Press the [SPECIAL FUNCTION] key.

Press the [SPECIAL FUNCTION] key to display the special function menu.

ADVANCED TRANSMISSION METHODS

ACC

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BACK

Select "RX DATA TRANSFER" with

the [ ] or [ ] key.

SPECIAL FUNCTION PRINT ENTRY RX DATA TRANSFER

Press the [OK] key.

Select "TRANSFER" with the [ ] or

[ ] key.

RX DATA TRANSFER :12345678901234 12345678901234 123456789012

TRANSFER

To cancel forwarding, select "NO TRANSFER".

Press the [OK] key.

settings and begins forwarding the fax or faxes.

Note

• To cancel a forwarding operation Press the [FAX STATUS] key, and then cancel forwarding in the same way as a regular fax transmission. (See "CANCELLING A FAX TRANSMISSION" on page 25.) The fax(es) that was going to be forwarded will return to print standby status in your machine.

• If forwarding is not possible because the other machine is busy or a transmission error occurs, recall attempts will be made according to the recall times setting. If forwarding is still not successful after the set number of recall attempts are made, the fax(es) will return to print standby status in your machine.

• When forwarding is performed, all faxes that have been received in memory to that point are forwarded. The page that was being printed when the problem occurred and all following pages will be forwarded.

• After a fax is forwarded, the fax data is automatically cleared from memor y.

The machine automatically dials the forwarding number programmed in the system

SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax)

A document in a computer can be transmi tted via the machine as a fax. Faxes a re sent u sing the PC-Fa x function in the same way as documents are printed. Select the PC- Fa x driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax.

Fax transmission

For more information on using the PC-Fax function, see the "Oper ation Guide" that is installed along with the PC-Fax driver.

Note

• To use the PC-Fax function, the PC-Fax driver must be installed. F or more inf ormation, see "INSTALLING THE PC-FAX DRIVER (THAT A CCOMPANIES THE MACHINE)" on page 51.

• This function can only be used on a Windows

• This function can only be used for transmission. Faxes cannot be received to your computer.

computer.

ADVANCED TRANSMISSION METHODS

INSTALLING THE PC-FAX DRIVER (THAT ACCOMPANIES THE MACHINE)

Note

Insert the "Software CD-ROM" that

accompanies the machine into your computer's CD-ROM drive.

Click the "Start" button, click

"Computer", and then double-click the CD-ROM icon ( ).

• In Windows XP, click the "start" button, click

• In Windows 2000, double-click "My Computer",

Double-click the [Setup] icon ( ).

Note

• The PC-Fax driver uses the printer driver port. Before installing the PC-Fax driver, be sure to install the MFP driver (printer/scanner).

• To install this software, you must have administrator's rights.

"My Computer", and then double-click the CD-ROM icon.

and then double-click the CD-ROM icon.

If the language selection screen appears after you double click the [Setup] icon, select the language that you wish to use and click the [Next] button. (Normally the correct language is selected automatically.)

Click the [Custom] button.

When MX-NB12 is installed

Standard

The "SOFTWARE LICENSE" window

will appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button.

Read the message in the "Welcome"

window and then click the [Next] button.

Click the [Utility Software] button.

Click the [PC-Fax Driver] button.

In the port selection screen that appears when the PC-Fax driver is being installed, select the same port as the Printer driver that is already installed.

When installing is finished, click the

"Close" button.

TRANSMISSION USING

This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Please read those sections that are of interest to you.

F-CODES

COMMUNICATION BETWEEN MA CHINES SUPPORTING F-CODES

This machine supports the "F-code" standard as established by the ITU-T*. Operations such as relay broadcast transmission and confidential transmission previously could only be performed with another Sharp fax machine; however, F-Code communication makes it possible to perform these operations with fax machines of other manufacturers that support F-Code communication. Before using the functions explained in this chapter, make sure that the other fax machine supports F-Code communication and has the same functions as your machine. (Note that t he other machine ma y use different names for some functions.)

* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International

Telecommunication Union (ITU), which coordinates global telecommunications networks and services.

BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

"Boxes" can be created in the memory of fax machines that support F-Co de communication. These b oxes are used

to store faxes received from other machines and documents to be transmitted when a polling request is received. Up to 30 boxes can be created for a variety of purposes, and a name can be assigned to each box. A "sub-address" that indicates the box's location in memory must be programmed, and if desired, a passcode can also be programmed to control access to the box. (A sub-address must be programmed, however, a passcode can be omitted.)

MEMORY

Sub-address (location in memory)

Select any number up to 20 digits.

Box name (used to manage boxes in your machine)

Select a name of up to 36 characters.

Passcode (key)

Select any number up to 20 digits. (Not required)

1115

0001

SBC CORP.

3321 1115

3333

Department

Manager

11245

Document

Group 1

4444

Reports

11111111

Public Box*

7732123

Product Planning

Dept.

010

Section

Manager

123456

7732123

Product Planning

Dept.

1115

7732123

Product Planning Dept.

*The public box is used for normal memory polling. (See "USING POLLING MEMORY" on page 38.)

TRANSMISSION USING F-CODES

When communication occurs involving a box, the communication will only take place if the sub-address and passcode that the other machine sends match the sub-address and passcod e programmed in your machine for that box. Therefore, to allow communication, you must inform the ot her party of the sub-address and passcode of the box. Likewise, to send a fax to a box in another machine or use po lling to retr ieve a docum ent f rom a box, you mu st know the sub-address and passcode of that box. (Note that assigning names simply makes it easier to manage boxes; you do not need to inform the other party of a box name.) However, you must inform the other party of the sub-address and passcode for a box. This machine uses the term "sub-address" for the location of the memory box and the term "passcode" for the password that allows communication; however, other fax machin es of other manufacture rs may use di fferen t terms. When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character alphabetical terminology used by the ITU-T.

Your machine ITU-T

F-code polling memory box F-code confidential box Sub-address SEP SUB SUB Passcode PWD SID SID

F-code relay broadcast function

CREATING A BOX FOR F-CODE TRANSMISSION

F-code operations that use boxes include F-code polling memory (page 54), F-code confidential transmission (page

59), and F-code relay broadcast transmission (page 62). A box is created by programming a name for the box, and up to 10 boxes for each operation type can be created.

The information programmed in each box varies slightly depending on the type of operation. For information on programming, editing, and deleting box es, see "PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES" on page 78.

After you have programmed a box, inform the other party of the box's sub-address and passcode.

Note

If you attempt to create a box when 10 boxes have already been created for that operation type, a message will appear and you will not be able to create the box. Delete any unused boxes and then create the new box. (See "

page 78.)

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES" on

F-CODE POLLING MEMORY

F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and initiating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory. This function is approximately the same as regular polling (page 35); however, it uses an F-code polling memory box and is always protected by means of the sub-address and passcode.

HOW F-CODE POLLING MEMORY WORKS

Your machine The other machine

2) Check sub-address and passcode

Match

Do not match

1) F-code polling (transmission request) Sub-address and passcode are transmitted to your machine

Subaddress

Passcode

3) Polling memory box opens

F-code polling (page 57) is when your machine calls another machine and ret rieves a document that was scanned into the polling memory box of that machine (the reverse of the above diagram).

Note

• To perform polling or polling memory transmission without using an F-code, see page 35.

• To create an F-code polling memory box, see "PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES" (page 81) and "Scanning a document into polling memory (the Public Box)" (page 38).

• Unlike regular polling, the other machine's fax number is not used as a passcode for F-code polling memory. The sub-address and passcode of the polling memory box are always used for polling security.

• The receiving machine bears the expense (phone charges) of the transmission.

Product Planning

4) Automatic transmission of document data to other machine

TRANSMISSION USING F-CODES

ACC

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BACK

USING F-CODE POLLING MEMORY

In order for another machine to retrieve a document from your machine, you must first scan the document into the F-code polling memory box. You can check the document in the memory polling box by printing it out. (See "Checking and clearing document data in a bo x" on page 56.)

Note

When using F-code polling memory, do not set the reception mode to manual reception.

Scanning a document into an F-code polling memory box

The procedure for scanning a document into an F-code polling memory box (page 81) is in general the same as "Scanning a document into polling memory (the Public Box)" on page 38.

Perform steps 1 through 4 of

"Scanning a document into polling memory (the Public Box)" (page 38).

Select "S.A.M-POLL ORIG" with the

[ ] or [ ] key.

SELECT READING MEMORY POLLING S.A.M-POLL ORIG

Press the [OK] key.

Select the name of the polling memory

box with the [ ] or [ ] key.

SEL S.A. POLL BX Document Plan Document Tech

- - - - - [#]:LIST DETAIL

If not all letters of the programmed name appear, press the key to display all letters. Press the key again to return to the previous display.

About the steps that follow

See steps 6 through 10 in "Scanning a document into polling memory (the Public Box)" (pages 38 to

39). Where "public box" (page 38) appears in the procedure, substitute "F-code polling memory box".

TRANSMISSION USING F-CODES

ACC

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Checking and clearing document data in a box

The procedures for checking document data in an F-code polling memory box by printing the data and for clearing the data are generally the same as in "Printing documents in the Public Box" (page 39) and "Deleting documents from the Public Box" (page 40).

Perform steps 2 through 4 of

"Scanning a document into polling memory (the Public Box)" on page 38.

Select "S.A.M-POLL ORIG" with the

[ ] or [ ] key.

SELECT READING MEMORY POLLING S.A.M-POLL ORIG

Press the [OK] key.

Select "PRINT" or "DELETE" with the

[ ] or [ ] key.

ORIGINAL ADD CHANGE DELETE PRINT

If you selected "PRINT", press the [OK] key to begin printing. If you selected "DELETE", go to step 7.

Press the [OK] key.

DELETE YES NO

A screen appears asking you to confirm the deletion.

Select the name of the F-code memory

polling box with the [ ] or [ ] key.

SEL S.A. POLL BX Document Plan Document Tech

- - - - - [#]:LIST DETAIL

A checkmark appears next to the box name of boxes that have document data. If not all letters of the programmed name appear, press the key to display all letters. Press the key again to return to the previous display.

Press the [OK] key.

Select "YES" with the [ ] or [ ] key.

DELETE YES NO

To cancel the deletion, select "NO".

Press the [OK] key.

The documents are deleted from the F-code polling memory box.

Note

Deletion is not possible while the box is being used.

TRANSMISSION USING F-CODES

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

31 32 33

26 27 28

ABC

FGH

PROCEDURE FOR F-CODE POLLING

Make sure that a document has not been placed in the document feeder tray or on the document glass, and then follow the steps below.

Note

In Fax mode, press the [SPECIAL

• You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory box.

• Serial polling (selecting multiple fax machines to be polled using a group key, Rapid keys, and Speed Dial numbers) is not possible when using F-code polling.

FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function selection screen appears. (To select fax mode, see step 1 on page 17.)

Select "SENDING OPTIONS" with the

[ ] or [ ] key.

SPECIAL FUNCTION FAX PRINT HOLD TIMER MODE SENDING OPTIONS

Enter the fax number of the other

machine with the numeric keys, or press a Rapid key, or dial a Speed Dial number (a group key cannot be used).

WXYZ

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a number. To clea r an entry, press the [C] key.

Press the [OK] key.

To clear a mistake when entering a number with the numeric keys, press the [C] key to clear one digit at a time.

Press the [OK] key.

Select "SUB ADD POLLING" with the

[ ] or [ ] key.

SENDING OPTIONS SERIAL POLLING SUB ADDRESS TX SUB ADD POLLING

Press the [OK] key.

Enter the sub-address (up to 20 digits)

with the numeric keys.

WXYZ

• Characters that can be entered are numbers, "#", and spaces. However, the initial char acter cannot be a space.

• If you make a mistake, press the [C] key and re-enter the correct digit(s).

• If you specified a Rapid key or Speed Dial number in step 6 that has a sub-address programmed, the sub-address will appear. Go to the next step without entering a sub-address.

Press the [OK] key.

TRANSMISSION USING F-CODES

Enter a passcode (maximum 20 digits)

with the numeric keys.

WXYZ

• Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be a space.

• If you make a mistake, press the [C] key and re-enter the correct digit(s).

• If the other machine has not programmed a passcode, omit the passcode and go to the next step.

• If you specified a Rapid key or Speed Dial number in step 6 that has a passcode programmed, the passcode will appear. Go to the next step without entering the passcode.

Note

• To cancel the operation During communication: Cancel as explained in "Cancelling a fax transmission" on page 25. While the job is stored: Cancel as explained in "Cancelling a stored transmission job" on page 26.

• Only one F-code polling operation with a timer setting (page 33) can be stored.

Press the [OK] key.

Press the [START] key ( ).

After communicating with the other machine, your machine will print the received document.

F-CODE CONFIDENTIAL TRANSMISSION

F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and passcode programmed in the box restrict the recipi ents of the fax, and once receive d in the box, the fax can only be printed by someone who knows the print passcode. This function is convenient when sending important d ocuments tha t you o nly want a specif ic person to see , or whe n multiple departments share a single fax mach ine.

The other machine

1) Document data, together with a sub-address and passcode, are sent to your machine.

Sub-address

2) Check sub-address and passcode

Passcode

Match

Do not match

3) The fax is received to the F-code confidential box (reception is permitted)

As the above diagram shows, receiving faxes to the machine's F-code confidential memory box is called F-code confidential reception, and sending faxes to another machine's F-code confidential memory box is called F-code confidential transmission.

Note

• This machine does not support Sharp 's previous confidential transmission function, which uses the programmed sender's fax number and ID code.

• See pages 78 through 82 for the procedures for creating, editing, and deleting F-code confidential memory boxes.

• Take care not to forget the print passcode that is programmed in the F-code confidential box. If you forget the passcode, consult your Sharp dealer.

Your machine

SUZUKI

When data is printed

4-1) Enter print passcode. (4-digit number)

4-2) Data is only printed if correct passcode is entered.

SUZUKI

F-CODE TRANSMISSION (F-CODE CONFIDENTIAL TRANSMISSION)

To perform F-code confidential transmission, you must enter th e sub-address (SUB) and passcode (SID) after the fax number of the receiving machine. (Omit the passcode if the other machine does not use a passcode. To receive a fax sent by F-code confidential transmission (this is called F-code confidential reception), you must inform the sending party of the sub-address ( SUB) and pa sscode (SID) of your co nfidential box. (Omi t the passcode if a passcode is not programmed in the box.)

Note

An F-code confidential transmission can be used in combination with the broadcast transmission function (page

31) or the timer transmission function (page 33), and can be stored as a program (page 76).

TRANSMISSION USING F-CODES

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

31 32 33

26 27 28

ABC

FGH

F-code confidential transmission

Follow steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17) and then follow the steps below.

Press the [SPECIAL FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function selection screen appears.

Select "SENDING OPTIONS" with the

[ ] or [ ] key.

SPECIAL FUNCTION FAX PRINT HOLD TIMER MODE SENDING OPTIONS

Press the [OK] key.

Enter the sub-address (maximum 20

digits) with the numeric keys.

WXYZ

• Characters that can be entered are numbers, "#", and spaces. However, the initial char acter cannot be a space.

• If you make a mistake, press the [C] key and re-enter the correct digit(s).

• If you specified a Rapid key or Speed Dial number in step 7 that has a sub-address programmed, the sub-address will appear. Go to the next step without entering a sub-address.

Press the [OK] key.

Enter the passcode (maximum 20

digits) with the numeric keys.

WXYZ

Select "SUB ADDRESS TX" with the

[ ] or [ ] key.

SENDING OPTIONS SERIAL POLLING SUB ADDRESS TX SUB ADD POLLING

Press the [OK] key.

Enter the fax number of the other

machine with the numeric keys, or press a Rapid key, or dial a Speed Dial number (a group key cannot be used).

WXYZ

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a num ber. To clear an entry, press the [C] key.

To clear a mistake when entering a number with the numeric keys, press the [C] key to clear one digit at a time.

• Characters that can be entered are numbers, "#", and spaces. However, the initial char acter cannot be a space.

• If you make a mistake, press the [C] key and re-enter the correct digit(s).

• If you specified a Rapid key or Speed Dial number in step 7 that has a passcode programmed, the passcode will appear. Go to the next step without entering the passcode.

Press the [OK] key.

Press the [START] key ( ).

• Scanning begins.

• If you are scanning from the document glass and have another page to scan, change pages and press the [START] key ( ). Repeat until all pages have been scanned and then press the key.

TRANSMISSION USING F-CODES

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

Faxes received in an F-code confidential memory box are printe d out b y enter ing the 4-digi t print passcod e (0000 to

9999) that was programmed when the box was created.

Note

In fax mode, press the [SPECIAL

• Make sure that a Transaction Report is set to print out in the system settings so that you will be informed when a confidential document is received. (See "PRINT SELECTION (CONF. RECEPTION)" in "LIST SETTING" on page 99.)

• Faxes received to an F-code confidential memory box are automatically cleared after printing.

• When a new fax is received to an F-code confidential box while a previously receiv ed fax is still stored in the box, the new fax is appended after the previous fax.

FUNCTION] key.

When the [SPECIAL FUNCTION] key is pressed, the special function selection screen appears. (To select fax mode, see step 1 on page 17.)

Select "PRINT" with the [ ] or [ ]

key.

SPECIAL FUNCTION COMM. SETTING ORIGINAL STORE PRINT

Press the [OK] key.

Select the name of the F-code

confidential box with the [ ] or [ ] key.

SUB ADD CONF BOX A CORP. B CORP. C CORP. D CORP.

Press the [OK] key.

Select "CONF. RX DATA" with the [ ]

or [ ] key.

PRINT REPORT CONF. RX DATA

Note

If received faxes remain in an F-code confidential memory box, the box cannot be deleted.

An icon ( ) appears next to each box that is holding a received fax.

Press the [OK] key.

Enter the 4-digit passcode with the

If no faxes have been received to the F-code confidential box, "No confidential receiving data." will appear briefly.

numeric keys.

• If you make a mistake, press the [C] key and re-enter the correct digit(s).

• When the 4-digit passcode is correctly entered, printing begins.

F-CODE RELAY BROADCAST TRANSMISSION

The F-Code relay broadcast function allows the machine to act as a relay machine fo r a broadcast transmission. Th e end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines. The relay machine and the originating machine that requests the relay transmission must both support F-codes; however, the end receiving machines programmed in the F-code relay broadcast memory box do not need to support F-codes.

Relay request machine (sends document)

1) Document is sent from machine requesting relay transmission

Sub-address

Passcode

Relay machine (your machine)

2) Check sub-address and passcode

Match

S.F.

3) Document data is read into relay broadcast memory box (reception is permitted).

4) Document is automatically transmitted to end receiving machines programmed in the relay broadcast memory box.

Does not match

Receiving machine CReceiving machine BReceiving machine A

The machine that originally sends the docum ent is calle d th e re lay re qu e st ma ch in e, an d the m achin e th at ha s a memory box containing the end receiving machines and which relays the received document to those machines is called the relay machine. The relay machine also prints the document sent by the relay request machine.

For example, corporate headquarters in Seattle wants to send th e sam e docume nt to branch o ffice s in S an Fran cisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box and programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, th e o vera ll pho ne charges will be lower than if the Seattle office uses the regular broadcast transmission function (page 31). If used together with a timer setting (page 33) to take advantage of off-peak rates, the cost of tra nsmission ca n be further reduced.

Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay request machine to the relay machine is called "relay request transmission".

Note

• This machine does not support Sharp 's previous relay broadcast function, which uses the programmed sender's number and relay ID code.

• Up to 10 F-code relay groups (boxes) can be programmed. A name (up to 36 characters long) and the end receiving machines are programmed in each box. A combined total of 120 end receiving machines can be programmed in all F-code relay groups (boxes). (If 120 end receiving machines are programmed in one F-code relay group, no end receiving machines can be programmed in other F-code relay groups.) End receiving machines can be stored using the num eric k eys, Rapid keys, Speed Dial numb ers, and group

• keys. Auto-dial destinations that already have a sub-address and passcode programmed cannot be used.

• Only one relay group can be specified when making a relay request. Multiple relay groups cannot be simultaneously selected.

• To create an F-code relay group (box) and store, edit, and delete end receiving machines, see pages 78, 80 and 83. When creating a box, a passcode (SID) can be omitted.

• The relay request machine only bears the expense of sending the document to the relay machine. The relay machine bears the expense of sending the document to each of the end receiving machines.

TRANSMISSION USING F-CODES

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)

When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.

To create, edit, or delete an F-code relay group (box), see pages 78, 80 and 83.

A document received from a relay request machine is initially stored in the box of your ma chine. Your machine (the relay machine) also prints the document, thus the document is first stored as a print job and then as transmission jobs to each of the programmed end receiving machines. The documen t data is automatically cleared after transmission to all end receiving machines is completed. Transmission to the end receiving machines cannot be stopped or cancelled.

USING THE F-CODE RELAY REQUEST FUNCTION (your machine requests a relay broadcast)

Ask the operator of the other F-code machine (the relay machine) to create an F-code relay group (box) that contains the end receiving machines to which you wish to send a fax, and ask for the sub-address (SUB) and passcode (SID) of that box. When you dial the relay machine to send the fax, enter the sub-ad dress and p asscode aft er the f ax number. The fax will be stored in the relay machine's memory box, and the relay machine will call each of the programmed end receiving machines and relay the fax to those machines. (If a passcode (SID) is not programmed in the box , enter only the sub-address when dialling.)

To dial the relay machine, use the same procedure as in "F-CODE TRANSMISSION (F-CODE CONFIDENTIAL TRANSMISSION)" (page 59).

CONVENIENT METHODS OF

This chapter explains convenient functions that can be used when sending a fax, connecting an extension phone, and other features that expand the scope of use of the fax machine. Please read those sections that are of interest to you.

USE

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to make and receive calls like any normal phone. Fax reception can also be activate d from an extension phone connected to the machine. (Remote operation)

Note

USING AN EXTENSION PHONE

Using an extension phone for voice calls

An extension phone connected to the machine ca n be used to place an d receive voice call s just like a normal phone.

If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

Note

• If the fax reception mode is set to auto reception, you must lift the phone to answer a call before the machine automatically begins reception. The machine is initially set to answer calls on two rings. The number of rings can be changed to any number from 0 to 9 in the system settings. (See "#OF RINGS AT. RX" on page 108.)

• If you cannot hear a dial tone when you pick up the extension phone, the machine is sending or receiving a fax. Replace the phone.

Activating fax transmission

Place the original on document glass or in the SPF/ RSPF, ad just the or iginal size, resolut ion, and ex posure set tings as needed, and then follow the steps below.

Lift the extension phone and call the

receiving party. Press the [START] key ( ).

Select "TX" with the [ ] or [ ] key

and then press the [OK] key. Replace the phone.

CONVENIENT METHODS OF USE

SYMBOL

SPACE/–

SPEED

COMM. SETTING

FAX

SCAN

ACC

GHI

PQRS

BACK

SETTING THE RECEPTION MODE

The machine normally receives faxes automatically after ringing; however , when an extension phone is connected, you can set the reception mode to MANUAL. This will allow you to talk to the other party first and then receive a fax. This is convenient when you only have one telephone line and receive more voice calls than faxes. You must answer all calls on the extension phone, and activate fax reception after you verify that a call is a fax transmission.

Press the [COMM. SETTING] key in

the initial state of Fax mode.

Select "RX" with the [ ] or [ ] key.

COMM. SETTING TX RX

Press the [OK] key.

Select "AUTO" or "MANUAL" with the

[ ] or [ ] key.

RCV. SETTING AUTO MANUAL

Press the [OK] key.

Activating fax reception from an extension phone (remote reception)

After receiving a call on the extension phone, you can activate fax reception from the extension phone. This is called "remote reception". After speaking, o r when yo u he ar a f ax to ne thr ou gh the exte nsion pho ne, pe rfor m t he fol l owing procedure with the extension phone still lifted. (If you made the call, remote reception will not be possible.)

The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your extension phone.

Press the key once and the

key twice on the extension phone.

Fax reception is activated.

Replace the extension phone.

The one-digit number that is used to activate fax reception from an extension phone (initially set to "5") is called the "remote reception number". You can change this number to any number from 0 to 9 in the system settings. (See "REMOTE RECEPTION" on page 102.)

Note

If you are on a pulse dial line, set your phone to issue tone signals.

Refer to your phone's manual to set th e p ho ne t o issue tone signals. If your phone is already set to issue tone signals, proceed to the next step.

Note

PROGRAMMING

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

This chapter explains the procedures for programming auto dial keys (Rapid keys, Speed Dial numbers, and group keys), programs, and F-code operations, and how to print out lists of programmed information.

PROGRAMMING

Auto dial numbers (Rapid keys, Speed Dial numbers, an d group keys), progr ams, and F-code operatio ns are stor ed and edited at the operation panel of the machine . Th is cha p te r exp la i ns ho w to us e th e op er at ion pa ne l for th es e procedures.

STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS

This section explains the procedures for storing, editing, and deleting auto-dial numbers (Rapid keys, Speed Dial numbers, and group keys) and programs, which simplify the transmission pro cedure. To use Rapid keys, Speed Dial numbers, and group keys, see "TRANSMISSION BY AUTO-DIALLING (RAPID DIAL LING AND GROUP DIALLING)" on page 19. To use a program, see "USING A PROGRAM" on page 44. A combined total of 50 Rapid keys and group keys can be stored, 300 Speed Dial numbers, and 9 progr ams can be stored. If you attempt to store more than this, a warning message will appear. In this case, delete any auto-dial numbers or programs that are no longer needed (see page 73 to delete Rapid keys and Speed Dial numbers, page 75 to delete group keys, and page 77 to delete pro grams), and then store the new auto-dial number or program.

Note

To cancel a storing, editing, or deleting operation, press the [CA] key. You will retur n to the base screen.

STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS (RAPID KEYS, SPEED DIAL NUMBERS, AND GROUP KEYS)

Auto dial numbers are stored in the auto dial storing screen. Follow the steps below to display the auto dial storing screen, and then store an auto dial number.

In Fax mode, press the [SPECIAL

FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

When the [SPECIAL FUNCTION] key is pressed, the function selection menu appears. (To select fax mode, see step 1 on page 17.)

Select "ENTRY" with the [ ] or [ ]

key.

SPECIAL FUNCTION ORIGINAL STORE PRINT ENTRY

PROGRAMMING

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

Press the [OK] key.

Select "DIAL" with the [ ] or [ ] key.

ENTRY DIAL PROGRAM SUB ADD SETTING

Press the [OK] key.

[Storing Rapid keys and Speed Dial numbers]

To store a Rapid key or Speed Dial number, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

Press a Rapid key ([01] to [50]) or

press the [SPEED] key.

• If you are storing a Rapid key, press the Rapid key that you wish to use ([01] to [50]).

If you press a Rapid key that has already been programmed, a warning message will appear.

• If you are storing a Speed Dial number, press the [SPEED] key and then enter the desired Speed Dial number (000 to 299) with the numeric keys.

Select "RAPID/SPEED", "GROUP", or

"CHANGE/DELETE" with the [ ] or [ ] key.

• To store an Rapid key or Speed Dial number, select "RAPID/SPEED" and press the [OK] key. Next, follow the steps in "Storing a Rapid keys and Speed Dial numbers" at right.

• To store a group key, select "GROUP" and press the [OK] key. Next, follow the steps in "Storing a group key" on page 71.

• To edit or delete a Rapid key, Speed Dial number, or group key, select "CHANGE/DELETE" and press the [OK] key. Next, follow the steps in "Editing and deleting auto-dial numbers" on page 72.

DIAL RAPID/SPEED GROUP CHANGE/DELETE

Enter the fax number of the

destination with the numeric keys.

Example of a Rapid key

ENTER DIAL # 07 :

Up to 50 digits can be entered for the fax nu mbe r. If you ne ed to insert a pause between any of the digits, press the [REDIAL/PAUSE] key. The pause appears as a hyphen (-). To set the duration of the pause, see "PAUSE TIME" (page 100).

Press the [OK] key.

Enter the name of the destination (see

"ENTERING CHARACTERS" on page 86.

ENTER NAME ABCDE

ABC

Up to 36 characters can be entered for the name. If you press the [OK] key without entering a name, go directly to step 13. In this case, a destination nam e w ill be as s ign e d au to m ati c al ly .

PROGRAMMING

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

ACC

GHI

PQRS

BACK

Press the [OK] key.

Enter search characters (see

"ENTERING CHARACTERS" on page

86).

KEY WORDS ABCDE

ABC

[START]:ENTER

Up to 10 search characters can be entered. Only "Uppercase" characters should be used in "KEY WORD" to arrange the addresses in alphabetical order. The search characters function as a keyword if you need to search for the destination when send ing a fax. (Page 20)

To finish the storing procedure, press

the [START] key ( ). If you wish to program an option such as an F-code, chain dialling, transmission speed, or international transmission mode, press the [OK] key.

• If you pressed the [START] key ( ), you will return to step 7. If you wish to store another Rapid key or Speed Dial number, repeat steps 7 to 13. If you have finished storing auto-dial numbers, press the [BACK] key.

• If you pressed the [OK] key, go to the appropriate page for the option that you wish to program.

To program F-code settings, see "F-code settings" which follows. To select "CHAIN DIAL", go to "Chain Dialling" on page 69. To set the "TRANSMISSION SPEED", go to "Transmission speed setting" on page 70. To set the "INTERNATIONAL TRANSMISSION MODE", go to "International transmission mode setting" on page 70.

Note

About the setting options

When storing and editing Rapid keys and Speed Dial numbers, you can also select the setting options below. Chain dialling cannot be combined with any of the other setting options. When you select a setting option, a checkmark appears in the setting option screen.

• F-code. . . . . . . . . . . . . . . . . . . . . . .A sub-address and passcode can be stored for F-code communication.

(See below.)

• Chain Dialling . . . . . . . . . . . . . . . . .You can enable or disable Chain Dialling for a Rapid key or Speed Dial

number. (Page 69)

• Transmission speed . . . . . . . . . . . .You can set the transmissio n speed to 33,600 bps (maximum speed),

14,400 bps (high speed), 9600 bps (middle speed), or 4800 bps (low speed). The initial setting is 33,600 bps (maximum speed). (Page 70)

• International transmission mode. . .The international transmission mode can be set to "OFF" or one of modes 1 to 3. The initial setting is "OFF". (Page 70)

[F-code settings]

To program F-code settings, complete steps 1 t hrough 13 on pages 66 to 68 and then follow the steps below.

Select "SUB ADDRESS" with the [ ]

or [ ] key.

OTHERS SUB ADDRESS CHAIN DIAL [ ]:CANCEL [START]:ENTER

Press the [OK] key.

PROGRAMMING

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

Enter a sub-address (maximum 20

digits) with the numeric keys.

SUB ADDRESS :123

Characters that can be entered are numbers, " ", "#", and spaces. If you make a mistake, press [C] key and then re-enter the correct number.

When this step is referred to in the following procedures, " ", "#", and spaces cannot be entered.

• PROGRAMMING AN F-CODE CONFIDENTIAL BOX (step 11 on page 79)

•

Editing an F-code confidential box (step 17 on page 82)

• PROGRAMMING AN F-CODE RELAY GROUP (step 11 on page 80)

• Editing an F-code relay group (step 15 on page 83)

• PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES (step 11 on page 81)

• Editing an F-code public box (step 15 on page 84)

Press the [OK] key.

[Chain Dialling]

To set an auto-dial number as a Chain Dial number, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

Note

Select "CHAIN DIAL" with the [ ] or

When a number is set as a Chain Dial number, the destination fax number entered in step 8 on page 67 can be up to 48 digits long.

[ ] key.

OTHERS SUB ADDRESS CHAIN DIAL TX SPEED [START]:ENTER

• If checkmark appears to the left of "CHAIN DIAL", it is already selected.

• To exit, press the [START] key ( ).

Press the [OK] key.

Enter a passcode (maximum 20 digits)

with the numeric keys.

WXYZ

PASS CODE :

• Characters that can be entered are numbers, " ", "#", and spaces. If you make a mistake, press [C] key and then re-enter the correct number.

• If desired, you can omit the passc od e.

When this step is referred to in the following procedures, spaces cannot be entered .

• PROGRAMMING AN F-CODE CONFIDENTIAL BOX (step 12 on page 79)

•

Editing an F-code confidential box (step 18 on page 82)

• PROGRAMMING AN F-CODE RELAY GROUP (step 12 on page 80)

• Editing an F-code relay group (step 15 on page 83)

• PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES (step 12 on page 81)

• Editing an F-code public box (step 15 on page 84)

Press the [OK] key.

When you press the [OK] key, you return to the option setting screen and a checkmark appears to the left of "F-CODE". To cancel the F-code setting, press the key to remove the checkmark.

Select "ON" or "OFF" with the [ ] or

[ ] key.

CHAIN DIAL ON OFF

If chain dialling was already selecte d in step 7 a nd you wish to cancel the selection, select "OFF".

Press the [OK] key.

After you select "ON" and press the [OK] key, you will return to the option setting screen and a checkmark will appear to the left of "CHAIN DIAL". If you pressed the key, the checkmark will be removed and chain dialling cancelled.

Return to step 13 on page 68.

PROGRAMMING

[Transmission speed setting]

To set the transmission speed, complete steps 1 through 13 on pages 66 to 68 and then follow t he steps below.

Note

Select "TX SPEED" with the [ ] or [ ]

Set the transmission speed only when you know what speed is most suitable, such as when you are sending a fax to a foreign country and telephone line conditions are bad. If you do not know the line conditions, do not change this setting.

key.

OTHERS SUB ADDRESS CHAIN DIAL TX SPEED [START]:ENTER

[International transmission mode setting]

To set the international transmission mode, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

•

Note

Select "INTERNATIONAL TX" with the

When sending a fax to a foreign country, telephone line conditions can sometimes distort the fax or interrupt the transmission. Selecting the right international transmission mode can help alleviate these problems.

• If errors frequently occur when sending a fax to a foreign country , try each of modes 1 to 3 and select the mode that enables the best transmission.

[ ] or [ ] key.

OTHERS CHAIN DIAL TX SPEED INTERNATIONAL TX [START]:ENTER

Press the [OK] key.

Select the desired transmission speed

with the [ ] or [ ] key.

TX SPEED 33600bps 14400bps 9600bps 4800bps

Press the [OK] key.

Select the desired mode with the [ ]

or [ ] key.

INTERNATIONAL TX OFF MODE 1 MODE 2 MODE 3

Press the [OK] key.

Note

Return to step 13 on page 68.

If you select a speed other than 33,600 bps (maximum speed), a checkmark will appear next to "TX SPEED" when you return to the option setting screen. This setting is not effective for polling transmission. To remove the checkmark and return the transmission speed setting to "33,600 bps (maximum speed)", press the key.

Note

Return to step 13 on page 68.

If you select a setting other than "O FF", a checkmark will appear next to "INTERNATIONAL TX" when you return to the option setting screen. To remove the checkmark and return the international transmission mode to "OFF", press the key.

PROGRAMMING

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

[Storing a group key]

To store a group key, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

Press a Rapid key ([01] to [50]).

Press the Rapid key ([01] to [50]) that you wish to program as a group key.

If you press a Rapid key that has already been programmed, a warning message will appear.

Note

Group key dialling is an automatic dialling function where by multiple destinations (Rapid keys, Speed Dial numbers, and full fax numbers entered with the numeric k e ys) are prog rammed into a Rapid key. If you frequently send faxes to the same group of destinations using broadcast transmission, which is used to send the same document to multiple destinations in a single operation (page 31), it is convenient to program those destinations into a group key.

Store the destinations using Rapid

keys, Speed Dial numbers, and the numeric keys.

• To store a Rapid key, press the Rapid key that you wish to use ([01] to [50]).

ENTER RX STATION : 50,

If you press an incorrect key, press the [C] key and then press the correct key.

• To store a Speed Dial number, press the [SPEED] key and then enter the desired Speed Dial number (000 to 299) with the numeric keys.

If you press an incorrect key, press the [C] key and then press the correct key.

Enter a group name (see "ENTERING

CHARACTERS" on page 86).

ENTER GROUP NAME ABCDE

ABC

Up to 36 characters can be entered for the name. A group name must be entered.

Press the [OK] key.

Enter search characters (see "ENTERING

CHARACTERS" on page 86).

KEY WORDS ABCDE

• You can also enter a destination fax number with the numeric keys. However, in this case, F-code, chain dialling, transmission speed, and international transmission mode options cannot be selected. If you need to select an option for the destination, store the destination in a Rapid key or Speed Dial number and then store the destination in the grou p key. Up to 50 digits can be entered for the fax number. If you need to insert a pause between any of the digits, press the [REDIAL/PAUSE] key to enter a pause. The pause appears as a hyphen (- ). To se t the duration of the pause, see "PAUSE TIME" (page

100). When you have finished entering the fax number, press the [OK] key.

Repeat step 5 for all of the

destinations that you wish to store in the group key.

Up to 150 destinations can be stored in a group key. (However, note that when multiple group keys are programmed, the total number of destinations that can be stored in all group keys is 200.)

Press the [START] key ( ).

Up to 10 search characters can be entered. The search characters function as a keyword if you need to search for the destination when sending a fax (page 20).

ABC

The group key is stored.

PROGRAMMING

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

[Editing and deleting auto-dial numbers]

To edit or delete an auto-dial number, follow steps 1 through 6 on pages 66 and 67 and then follow the steps below.

Note

A Rapid key or Speed Dial number cannot be edited or cleared in the following cases:

• The Rapid key or Speed Dial number is being used in a transmission in progress or in a stored transmission.

• The Rapid key or Speed Dial number is stored in a group key, program, or F-code relay group.

● Editing a Rapid key or Speed Dial number

Select "RAPID/SPEED" with the [ ] or

[ ] key.

CHANGE/DELETE RAPID/SPEED GROUP

Press the [OK] key.

• To edit a Speed Dial number, press the [SPEED] key and then enter the Speed Dial number (000 to 299) that you wish to edit with the numeric keys.

Edit the destination fax number with

the numeric keys.

ENTER DIAL # 07 :0612345678

Move the cursor to the digit(s) that you wish to edit with the [ ] or [ ] key, and then enter the correct digit(s) with the numeric keys. To delete a digit, move the cursor to the digit that you wish to delete with the [ ] or [ ] key and then press the [C] key.

Press the [OK] key.

Select "CHANGE" with the [ ] or [ ]

key.

RAPID/SPEED CHANGE DELETE

Press the [OK] key.

Press a Rapid key ([01] to [50]) or the

[SPEED] key.

• To edit a Rapid key, press the Rapid key that you wish to edit ([01] to [50]).

Edit the name of the destination (see

"ENTERING CHARACTERS" on page 86).

ENTER NAME ABCDE

Press the [OK] key.

Edit the search characters (see

"ENTERING CHARACTERS" on page 86).

KEY WORDS ABCDE

[START]:ENTER

ABC

Characters added in step 8 will appear at the end of the previously stored search characters. (Maximum of 10 characters altogether.)

PROGRAMMING

ACC

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

To finish the storing procedure, press

the [START] key ( ). If you wish to program an option such as F-code, chain dialling, transmission speed, or international transmission mode, press the [OK] key.

• If you pressed the [START] key ( ), go to step

5. If you wish to program another Rapid key or Speed Dial number, repeat steps 5 to 11. To exit, press the [BACK] key. Editing to that point will be completed.

• If you pressed the [OK] key, go to the appropriate page for the option t hat yo u wish to edit. To program F-code settings, follow the steps in "F-code settings" on pages 68 and 69. To select "CHAIN DIAL", go to "Chain Dialling" on page 69. To set the "TRANSMISSION SPEED", go to "Transmission speed setting" on page 70. To set the "INTERNATIONAL TRANSMISSION MODE", go to "International transmission mode setting" on page 70.

● Deleting a Rapid key or Speed Dial number

Select "DELETE" with the [ ] or [ ]

key.

SBC CO. DELETE NO DELETE

[#]:DETAIL

Note

Press the [OK] key.

If you select "NO DELETE", you can press the key to check the destination name. If you are deleting the destination, check the destination name and then delete the destination.

You will return to the screen of step 2. If you wish to delete another Rapid key or Speed Dial number, repeat steps 2 to

4. To exit, press the [BACK] key.

In step 3 on page 72, select "DELETE"

with the [ ] or [ ] key.

RAPID/SPEED CHANGE DELETE

Press a Rapid key ([01] to [50]) or the

[SPEED] key.

• To delete a Rapid key, press the Rapid key that you wish to delete ([01] to [50]).

• To delete a Speed Dial number, press the [SPEED] key and then enter the Speed Dial number (000 to

299) that you wish to delete with the numeric keys.

[Editing and deleting group keys]

To edit or delete a group key, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

Note

A group key cannot be edited or deleted in the following cases.

• The group key is stored in a program or F-code relay group.

● Editing a group key

Select "GROUP" with the [ ] or [ ]

key.

CHANGE/DELETE RAPID/SPEED GROUP

Press the [OK] key.

PROGRAMMING

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

Select "CHANGE" with the [ ] or [ ]

key.

GROUP CHANGE DELETE

Press the [OK] key.

Press the group key (one of Rapid

keys [01] to [50]) that you wish to edit.

Edit the group name (see "ENTERING

CHARACTERS" on page 86).

ENTER GROUP NAME ABCDE

Edit the stored information.

• To add a Rapid key or Speed Dial number, enter the Rapid key ([01] to [50]) or Speed Dial number that you wish to add.

A key or number that is already in the group cannot be added.

• To delete a Rapid key or Speed Dial number, select it with the [ ] or [ ] key and press the [C] key.

ENTER RX STATION : 50,012345678 [START]:SET

• To delete a number entered with the numeric keys, select a digit of the number with the [ ] or [ ] key and press the [C] key. The entire number including the selected digit will be deleted. To add a number, select the place where you wish to add the number with the [ ] or [ ] key, and then enter the number. When you have finished adding or deleting the number, press the [OK] key.

ENTER RX STATION

Press the [OK] key.

Edit the search characters (see

"ENTERING CHARACTERS" on page

86).

KEY WORDS ABCDE

ABC

: 50,98701234, [OK]:ENTER

When you have finished editing the

destinations, press the [START] key ( ).

This completes the editing procedure.

● Deleting a group key

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

In step 3 on page 74, select "DELETE"

with the [ ] or [ ] key.

GROUP CHANGE DELETE

Press the [OK] key.

PROGRAMMING

Press the group key (one of Rapid

keys [01] to [50]) that you wish to edit.

Select "DELETE" with the [ ] or [ ]

key.

SBC CO. DELETE NO DELETE

[#]:DETAIL

Note

If you select "NO DELETE", you can press the key to check the destination name. If you are deleting the dest in a tion, check the destination name and then delete the destination.

Press the [OK] key.

Return to step 3. If you wish to delete another group key, repeat steps 3 through 5. To exit, press the [BACK] key.

PROGRAMMING

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

STORING, EDITING AND DELETING PROGRAMS

You can store a transmission method*, cover sheet/message, transmission settings, dual pages, and/or resolution/exposure settings in a program. This will allow you to use the settings for a transmission by means of a simple operation (see "USING A PROGRAM" on page 44).

*Transmission methods: normal transmission, broadcast transmission, polling, serial polling, F-code transmission,

F-code polling

Note

To store a program, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

Select "ENTRY" with the [ ] or [ ] key.

An original size setting, screen setting, and timer transmission setting cannot be stored in a program.

SPECIAL FUNCTION ORIGINAL STORE PRINT ENTRY

Press the [OK] key.

Select "PROGRAM" with the [ ] or

[ ] key.

ENTRY DIAL PROGRAM SUB ADD SETTING

• To edit a program, select "CHANGE" and press the [OK] key. Next, follow the steps in "EDITING PROGRAMS" on page 77.

• To delete a program, select "DELETE" and press the [OK] key. Next, follow the steps in "DELETING PROGRAMS" on page 77.

[STORING A PROGRAM]

Select the program that you wish to

store with the [ ] or [ ] key.

PROGRAM XXXXXX — — — — — — — — — — — —

If you select a program that has already b een stored, a message appears. Select a program that has not been stored, or clear the program (page 77) and then se lect it.

Press the [OK] key.

Enter a program name (see

"ENTERING CHARACTERS" on page

86).

Press the [OK] key.

Select "ENTER", "CHANGE", or

"DELETE" with the [ ] or [ ] key.

• To store a program, select "ENTER" and press the [OK] key. Continue from step 6 of "STORING A PROGRAM".

PROGRAM ENTER CHANGE DELETE

PROGRAM NAME ABCDE

ABC

Up to 36 characters can be stored for the name of the program. A program name must be entered.

Press the [OK] key.

PROGRAMMING

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

Select the program that you wish to

store with the [ ] or [ ] key.

PROGRAM TX TYPE SENDING MENU [ ]:CANCEL [START]:ENTER

• A transmission method, cover sheet/message, resolution/exposure settings, dual pages, sender's name, and transmission settings can be stored. A transmission method must be stored. The storing procedure cannot be completed unless a transmission method is stored.

• For the procedures for selecting each of the settings, refer to the explanations of the settings.

• To cancel a setting selection, select the setting that you wish to cancel and then press the key.

• Some settings cannot be used in combination with others. If you select a prohibited combination of settings, a message will appear in the display.

To continue selecting another setting,

press the [OK] key.

When you have finished selecting settings, press the [START] key ( ). You will return to step 8. If you wish to store another program, repeat steps 8 to 11. To exit, press the [BACK] key in step 8.

Note

[EDITING PROGRAMS]

If you need to edit a previously stored program, f ollow these steps.

You can check the contents of a program (transmission type, destination) by printing the "PROGRAM LIST" (page 85).

Edit the program name (see

"ENTERING CHARACTERS" on page

86).

• See step 8 of "STORING A PROGRAM".

• If you do not wish to edit the program name, go to the next step.

Press the [OK] key.

Select the stored setting that you wish

to edit with the [ ] or [ ] key.

• See steps 10 and 11 of "STORING A PROGRAM".

• If you do not wish to edit the stored settings, press the [START] key ( ) and then press the [BACK] key to exit.

[DELETING PROGRAMS]

Before deleting a program, print the "PROGRAM LIST" to check the contents. (Page 85) To delete a previously stored program, follow these steps:

Select the program that you wish to

delete with the [ ] or [ ] key.

PROGRAM XXXXXX — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the progra m name appea r, press the

key to display all letters. Press the key once

again to return to the original screen.

Select the program that you wish to

edit with the [ ] or [ ] key.

PROGRAM XXXXXX — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the program name appe ar, press the

key to display all letters. Press the key once

again to return to the original screen.

Press the [OK] key.

Select "DELETE" with the [ ] or [ ]

key. Press the [OK] key.

Return to step 6. To delete another program, repeat steps 6 through 8. To exit, press the [BACK] key.

PROGRAMMING, EDITING, AND

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

DELETING F-CODE MEMORY BOXES

The procedure for programming a box for F-code transmission is explained here. There are three types of F-code boxes: F-code public boxes (page 81), F-code confidential boxes (page 79), and F-code relay group boxes (page

80). F-code boxes are programmed, edited, and deleted as explained below.

PROGRAMMING AN F-CODE MEMORY BOX

A box name, sub-address, passcode, an d the ap p ro pr iate functions are programmed in an F-code box.

Note

In Fax mode, press the [SPECIAL

• When programming a new F-code box, a sub-address that is already programmed in another box cannot be used. However, the passcode can be the same as a passcode used in another box.

• A passcode can be omitted.

• Up to 10 F-code boxes of each type can be programmed. If 10 F-code boxes of one type have already been programmed, a warning message will appear and you will not be able to program a new box. Delete any unused F-code boxes (page 81) and then program the new box.

FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

When the [SPECIAL FUNCTION] key is pressed, the function menu screen appears. (To select fax mode, see step 1 on page 17.)

Select "ENTRY" with the [ ] or [ ]

key.

SPECIAL FUNCTION ORIGINAL STORE PRINT ENTRY

Press the [OK] key.

Select "SUB ADD SETTING" with the

[ ] or [ ] key.

ENTRY DIAL PROGRAM SUB ADD SETTING

Press the [OK] key.

Select "S.A. CONF. BOX", "S.A. RELAY

GRP", "S.A. MEM POLLING", or "CHANGE/DELETE" with the [ ] or [ ] key.

•

To program an F-code confidential box, select "S.A. CONF. BOX" and press the [OK] key. Next, follow the steps in "PROGRAMMING AN F-CODE CONFIDENTIAL BOX" on page 79.

• To program an F-code relay group (box), select "S.A. RELAY GRP" and press the [OK] key. Next, follow the steps in "PROGRAMMING AN F-CODE RELAY GROUP" on page 80.

•

To program an F-code public (polling memory) box, select "S.A. MEM POLLING" and press the [OK] key. Next, follow the steps in "PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES" on page 81.

•

To edit or delete an F-code confidential box, F-code relay group, or F-code public box, select "CHANGE/DELETE" and then press the [OK] key. Next, follow the steps in "EDITING AND DELETING F-CODE MEMORY BOXES" on page 81.

SUB ADD SETTING S.A. CONF. BOX S.A. RELAY GRP S.A. MEM POLLING CHANGE/DELETE

PROGRAMMING

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

[PROGRAMMING AN F-CODE CONFIDENTIAL BOX]

Follow the steps below to program an F-code confidential reception box. An F-code (sub-address and passcode) for F-code confidential reception an d a print passcode to print out received faxes are programmed in each box. Up to 10 boxes can be programmed. To check the contents of a progr am med box, print the following list: "PRINT - REPORT - SUB ADD SET LIST". (Page 85) To program an F-code confidential box, follow steps 1 through 6 on page 78 and then follow the steps below.

Select an unused box ("- - - - - -") with

the [ ] or [ ] key.

S.A. CONF. BOX SBC CO. — — — — — — — — — — — — [OK]:STORE START

Press the [OK] key.

Enter a passcode (maximum 20 digits)

with the numeric keys.

See steps 5 and 6 on page 69.

Enter the print passcode (4 digits)

with the numeric keys.

ENTER CONF. CODE

____

(0000-9999)

The characters " " and "#" cannot be used. The print passcode cannot be omitted. Take care not to forget the programmed print passcode. If you forget the passcode, consult your Sharp dealer.

Press the [OK] key.

Enter a name for the F-code

confidential box (see "ENTERING CHARACTERS" on page 86).

S.A.CONF.BX NAME

ABC

Up to 36 characters can be entered for the name. A box name must be entered.

Press the [OK] key.

Enter a sub-address (maximum 20

digits) with the numeric keys.

See steps 3 and 4 on page 69.

PROGRAMMING

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

31 32 33

26 27 28

ABC

FGH

GHI

PQRS

BACK

[PROGRAMMING AN F-CODE RELAY GROUP]

This procedure is used to program an F-code relay group box for relay broadcast of a received fax upon receipt of an F-code relay request. Up to 10 boxes can be programmed. An F-code (sub-address and passcode) for reception of an F-code relay request and the destinations to which the fax is to be relayed are programmed in each box. To check the contents of a programmed box, print the following list: "PRINT REPORT - SUB ADD SET LIST" (page 85). To program an F-code relay group box, follow steps 1 through 6 on page 78 and then follow the steps below.

Select an unused box ("- - - - - -") with

the [ ] or [ ] key.

S.A. RELAY GRP SBC CO. — — — — — — — — — — — — [OK]:STORE START

Press the [OK] key.

Enter a passcode (maximum 20 digits)

with the numeric keys.

See steps 5 and 6 on page 69.

Enter the relay destinations. Enter full

fax numbers with the numeric keys and/or press auto-dial keys (Rapid keys, Speed Dial numbers, and group keys) to select the destinations (page

19).

WXYZ

ENTER RX STATION :

• To clear a mistake when entering a number with the numeric keys, press the [C] key to clear one digit at a time.

• A destination selected with a Rapid key, Speed Dial number, or group key is indicated by an icon and a number. To clear an entry, press the [C] key.

Enter a name for the F-code relay

group box (see "ENTERING CHARACTERS" on page 86).

ENTER GRP NAME

ABC

Up to 36 characters can be entered for the name. A box name must be entered.

Press the [OK] key.

Press the [OK] key and then dial the

fax number of the next destination or press an auto-dial key.

• After entering a full number with the numeric keys, press the [OK] key to complete the entry. If you pressed an auto-dial key in step 13, it is not necessary to press the [OK] key. You can immediately press another auto-dial key for the next destination.

• Repeat steps 13 and 14 until all destinations have been entered.

Press the [START] key ( ) to end the

procedure.

Enter a sub-address (maximum 20

digits) with the numeric keys.

See steps 3 and 4 on page 69.

PROGRAMMING

ACC

GHI

PQRS

BACK

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

[PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES]

This setting is used to program a box to store document data for remote transmission when polled b y a machine that supports F-Code co mmunication. Up to 10 boxes can be programmed. To check the contents of a programmed box, print the following list: "PRINT - REPORT - SUB ADD SET LIST" (page 85). To program an F-code public box, follow steps 1 through 6 on page 78 and then follow the steps below.

Select an unused box ("- - - - - -") with

the [ ] or [ ] key.

S.A. MEM POLLING SBC CO. — — — — — — — — — — — — [OK]:STORE START

Press the [OK] key.

[EDITING AND DELETING F-CODE MEMORY BOXES]

To edit or delete an F-code box (F-code confidential box, F-code relay group box, or F-code public box), follow steps 1 through 6 on page 78 and then follow the steps below. Note that an F-code confidential box or F-code public box cannot be edited or deleted if it contains document data.

Select "S.A. CONF. BOX", "S.A.

RELAY GRP", or "S.A. MEM POLLING" with the [ ] or [ ] key.

CHANGE/DELETE S.A. CONF. BOX S.A. RELAY GRP S.A. MEM POLLING

Press the [OK] key.

Enter a name for the F-code public

box (see "ENTERING CHARACTERS" on page 86).

S.A. M-POLL NAME

ABC

Up to 36 characters can be entered for the name. A box name must be entered.

Press the [OK] key.

Enter a sub-address (maximum 20

digits) with the numeric keys.

See steps 3 and 4 on page 69.

• If you selected "S.A. CONF. BOX" in step 7, follow the steps in "EDITING/DELETING AN F-CODE CONFIDENTIAL BOX" below.

• If you selected "S.A. RELAY GRP" in step 7, follow the steps in "EDITING AND DELETING F-CODE RELAY GROUPS" on page 83.

• If you selected "S.A. MEM POLLING" in step 7, follow the steps in "EDITING/DELETING F-CODE PUBLIC BOXES" on page 84.

[EDITING/DELETING AN F-CODE CONFIDENTIAL BOX]

Select "CHANGE" or "DELETE" with

the [ ] or [ ] key.

S.A. CONF. BOX CHANGE DELETE

Press the [OK] key.

Enter a passcode (maximum 20 digits)

with the numeric keys.

See steps 5 and 6 on page 69.

• If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code confidential box" on page 82.

• If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code confidential box" on page 82.

PROGRAMMING

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

● Editing an F-code confidential box

Select the name of the F-code

confidential box that you wish to edit with the [ ] or [ ] key.

S.A. CONF. BOX SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

Edit the passcode (maximum 20

digits) with the numeric keys.

• See steps 5 and 6 on page 69.

• If you do not need to edit the passcode, press the [OK] key and go to the next step.

Edit the print passcode (4 digits) with

the numeric keys.

• See steps 13 and 14 on page 79.

• If you do not need to edit the print passcode, press the [OK] key.

● Deleting an F-code confidential box

Select the name of the F-code

confidential box that you wish to delete with the [ ] or [ ] key.

S.A. CONF. BOX SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

Enter the print passcode (4 digits)

with the numeric keys.

ENTER CONF. CODE

____

(0000-9999)

Enter the correct print passcode that wa s programmed when the confidential box was programmed.

Press the [OK] key.

Edit the name of the F-code

confidential box (see "ENTERING CHARACTERS" on page 86).

• See step 9 on page 79.

• If you do not wish to edit the name, go to the next step.

Press the [OK] key.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

Enter the print passcode (4 digits)

with the numeric keys.

ENTER CONF. CODE

____

(0000-9999)

Enter the correct print passcode that was programmed when the confidential box was programmed.

Press the [OK] key.

Edit the sub-address (maximum 20

digits) with the numeric keys.

• See steps 3 and 4 on page 69.

• If you do not need to edit the sub-address,

press the [OK] key and go to the next step.

Select "DELETE" with the [ ] or [ ]

key. Press the [OK] key.

You will return to the screen of step 11. If you wish to delete another box, repeat steps 11 through 14. To exit, press the [BACK] key.

PROGRAMMING

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

[EDITING AND DELETING F-CODE RELAY GROUPS]

Select "CHANGE" or "DELETE" with

the [ ] or [ ] key.

S.A. RELAY GRP CHANGE DELETE

Press the [OK] key.

• If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code relay group" which follows.

• If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code relay group" which follows.

Press the [OK] key.

Edit the sub-address and passcode

(maximum 20 digits) with the numeric keys.

• See steps 3 to 6 on page 69.

• If you do not need to edit the sub-address and passcode, press the [OK] key and go to the next step.

Edit the relay destinations.

See steps 13 to 15 on page 80.

● Deleting an F-code relay group

Select the name of the F-code relay

group (box) that you wish to delete with the [ ] or [ ] key.

● Editing an F-code relay group

Select the name of the F-code relay

group (box) that you wish to edit with the [ ] or [ ] key.

S.A. RELAY GRP SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

S.A. RELAY GRP SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

Select "DELETE" with the [ ] or [ ]

key. Press the [OK] key.

Edit the name of the F-code relay

group (box) (see "ENTERING CHARACTERS" on page 86).

• See step 9 on page 80.

• If you do not wish to edit the name, go to the next step.

You will return to step 11. If you wish to delete another relay group, repeat steps 11 through

14. To exit, press the [BACK] key.

PROGRAMMING

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

ACC

GHI

PQRS

BACK

[EDITING/DELETING F-CODE PUBLIC BOXES]

Select "CHANGE" or "DELETE" with

the [ ] or [ ] key.

S.A. MEM POLLING CHANGE DELETE

Press the [OK] key.

• If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code public box" which follows.

• If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code public box" which follows.

Press the [OK] key.

Edit the sub-address and passcode

(maximum 20 digits) with the numeric keys.

• See steps 3 to 6 on page 69.

• If you do not need to edit the sub-address and passcode, press the [OK] key and go to the next step.

Press the [OK] key and then press the

[BACK] key to exit.

● Deleting an F-code public box

Select the name of the F-code public

box that you wish to delete with the [ ] or [ ] keys.

● Editing an F-code public box

Select the name of the F-code public

box that you wish to edit with the or

[]

key.

[]

S.A. MEM POLLING SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

S.A. MEM POLLING SBC CO. — — — — — — — — — — — — [#]:LIST DETAIL

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

Press the [OK] key.

Select "DELETE" with the [ ] or [ ]

key. Press the [OK] key.

Edit the name of the F-code public box

(see "ENTERING CHARACTERS" on page 86).

•

See step 9 of "PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES" (page 81).

• If you do not wish to edit the name, go to the

next step.

You will return to step 11. If you wish to delete another public box, repeat steps 11 through 14. To exit, press the [BACK] key.

PRINTING LISTS OF PROGRAMMED

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY

You can print lists showing programmed information, settings, and communication activity. The following lists can be printed.

• ACTIVITY REPORT:This report shows information on your most recent transmissions and receptions, including communication time and the other party.

• TIMER LIST: This list shows timer transmissions and recall mode jobs.

• MEM. POLLING LIST:This list shows information on the documents and settings stored for memory polling and

F-code memory polling.

• RAPID # LIST:This list shows the information stored in each Rapid key that has been programmed.

• SPEED # LIST:This list shows the information stored in each Speed Dial number that has been programmed.

• GROUP LIST:This list shows the information stored in each group key that has been progr ammed.

• TELEPHONE # LIST:This list shows the destinations that have been stored in auto dial numbers in the order of

their search characters.

• PROGRAM LIST: This list shows the contents of each program that has been stored.

• SUB ADD SET LIST: This list shows the sub-addresses and passcodes that have been programmed for F-code

communication. (Note that print passcodes are not shown in the list.)

• CONF. RX LIST: This list shows the confidential box numbers that have received confidential faxes and the

number of pages received.

• INBOUND ROUTING LIST:This list shows various settings used at the time of inbound routing.

In Fax mode, press the [SPECIAL

FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

When the [SPECIAL FUNCTION] key is pressed, the function selection menu appears. (To select fax mode, see step 1 on page 17).

Select "PRINT" with the [ ] or [ ] key.

SPECIAL FUNCTION COMM. SETTING ORIGINAL STORE PRINT

Press the [OK] key.

Select "REPORT" with the [ ] or [ ]

key.

PRINT REPORT CONF. RX DATA

Press the [OK] key.

Select the list that you wish to print

with the [ ] or [ ] key.

REPORT ACTIVITY REPORT TIMER LIST MEM. POLLING LIST RAPID # LIST

See the explanation of the lists that can be printed above.

Press the [OK] key.

• The list is printed (or is stored).

• If the list does not contain any data, it will not be printed.

ENTERING CHARACTERS

This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as well as account names, program names, and search characters for the address list.

CHARACTERS THAT CAN BE ENTERED

Characters that can be entered for names

The following characters can be entered:

• Up to 36 characters can be entered for a name. However, up to 18 characters can be entered for a account name or sender's name.

• Upper case alphabet, lower case alphabet, numbers, special characters, symbols

Characters that can be used for search characters

The following characters can be used:

• Up to 10 characters can be entered for search characte rs.

• Upper case alphabet, lower case alphabet, numbers, special characters

Note

• Search characters are normally the first 10 characters of the name entered for a destination.

• Search characters are used when storing and using auto dial keys and numbers.

• When a destination name includes a symbol, the symbol cannot be stored as a search character.

• Search characters can be edited.

CHANGING TO ENTRY MODE

Open the Rapid key overlay to enter alphabetical characters.

When the Rapid key overlay is open

When the Rapid key overlay is open, characters can be entered. To toggle between upper case and lower case letters, press the [SHIFT] key.

26 27 28 29 30

ABCDE

31 32 33 34 35

FGHI J

36 37 38 39 40

KLMNO

41 42 43 44 45

PQRST

46 47 48 49 50

UVW

XYZ

When the Rapid key overlay is closed

Closing the Rapid key overlay stores characters that have been entered to that point.

SPEAKER

SHIFT

REDIAL/PAUSE

SPEED

SYMBOL

COMM. SETTING

SPACE/–

PROGRAMMING

CHARACTER ENTRY KEYS

To enter characters, use the character entry keys on the operation panel. The characters entered by each key and key functions are as follows.

Character

entry key

A B C D E F G H I J K L M N O P Q R S T U V W XYZ

Characters and function Characters and function

A B C D E F G H I J K L M N O P Q R S T U V W XYZ

Character

entry key

[SP] [SHIFT]

[SYMBOL] [SPACE/-]

Numeric [C] (CLEAR)

[ ] [ ] [ ] [ ]

Use to enter special characters. Use to toggle between upper case

and lower case letters. Use to enter symbols. Use to enter a space or a hyphen (-).

The display toggles between a space and a hyphen each time you press the key .

Use to enter numbers 1 through 0. Clears the character selected with the

cursor. Use to move the cursor vertically and

horizontally. Also used to move through screen pages.

If you press the [ ] key when a character is not entered, a space will be entered.

Note

When you wish to enter characters assigned to the same key in succession, press the [] key after en tering the first character to move the cursor and then enter the next character. Example: Entering XY Press the [XYZ] key once, press the

[] key once to move the cursor, and then press the [XYZ] key twice.

PROGRAMMING

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

ACC

GHI

PQRS

BACK

INITIAL PROCEDURE FOR ENTERING CHARACTERS

Entering alphabetical characters (example: TPS)

Open the Rapid key overlay.

ENTER NAME

ABC

To switch between upper case letters and lower case letters, press the [SHIFT] key.

Enter "T", "P" and "S" with the letter

keys.

ENTER NAME TPS

ABC

The letters are stored and the cursor moves to the space after the letters.

Note

To change a character, press the [C] key. The character directly to the left of the cursor is cleared. If the cursor is over a character, that character is cleared.

Entering symbols

Press the [SYMBOL] key.

SYMBOL ! " # % & ' ( ) + , - . / : ; < = > ? @ [ \ 1/ 2

Select the symbol that you wish to

enter with the [ ][ ][ ][ ] keys.

SYMBOL ! " # % & ' ( ) + , - . / : ; < = > ? @ [ \ 1/ 2

To move to the next page, move the cursor to the bottom line and press the [ ] key. To move back to the previous page, move the cursor to the top line and press the [ ] key. You can also change pages by pressing the [ ] key when the cursor is at the right end of the bottom line, or the [ ] key when the cursor is at the left end of the top line.

Press the [OK] key.

ENTER NAME #

Entering numbers (example: 123)

Enter "1", "2", and "3" with the

numeric keys.

Note

ENTER NAME 123

• To change a character, press the [C] key. The character directly to the left of the cursor is cleared.

• If the cursor is over a character, that character is cleared.

ABC

The symbol selected with the cursor is entered and you return to the character entry screen.

Note

If the Rapid key overlay is opened or closed while a symbol is being selected, the symbol currently selected with the cursor is entered and you return to entry mode.

ABC

Entering special characters

49 50

44 45

XYZ

SYMBO

SPACE

SPEE

COMM. SET

ACC

GHI

PQRS

BACK

Special characters are entered with the Rapid key overlay opened.

Press the [SP] key.

SPEC. CHARACTER

1/ 2

Select the special character that you

wish to enter with the [ ][ ][ ][ ] keys.

SPEC. CHARACTER

PROGRAMMING

1/ 2

To move to the next page, move the cursor to the bottom line and press the [ ] key. To move back to the previous page, move the cursor to the t op lin e and press the [ ] key. You can also change pages by pressing the [ ] key when the cursor is at the right end of the bottom line, or the [ ] key when the cursor is at the left end of the top line.

Press the [OK] key.

ENTER NAME

ABC

The special character selected with the cursor is entered and you return to the character entry screen.

Note

If the Rapid key overlay is closed while a special character is being select ed , th e special character currently selected with the cursor is entered.

TROUBLESHOOTING

This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems.

WHEN A TRANSACTION REPORT IS PRINTED

The machine has been set to automatically print a transaction report to notify you of the result when a transmission is not successful or when the Broadcast transmission function is used. When transmission is not successful and a transaction report similar to the following is printed, "FOLLOWING DATA CANNOT BE SENT. PLEASE HAND THIS REPORT TO XXX.", read the report and take appropriate action. The transaction report is set at the factory to print at the times indicated in grey below, however, the times at which the report is printed can be changed in the system settings. (See "LIST SETTING - PRINT SELECTION" on page 99.)

• Normal transmission: ALWAYS PRINTS / /NEVER PRINTS

• Broadcast transmission: /ERROR ONLY/NEVER PRINTS

• Original image print setting*: ALWAYS PRINTS / /NEVER PRINTS

• Reception: ALWAYS PRINTS /ERROR ONLY/

• Confidential reception: /NEVER PRINTS

The Transaction Report shows the date of transmission, the time transmission began, the other party's name, the duration of the operation, the number of pages, the type of transmission, the result, the department, and other information.

ALWAYS PRINTS

ERROR ONLY

NEVER PRINTS

* You can select whether or not part of the transmitted original is printed with transaction reports that are printed for normal

transmissions and broadcast transmissions.

Note

The list count appears in the "#" column of the Transaction Report and a serial number appears in the FILE column. (These numbers are not related to the transaction.)

INFORMATION APPEARING IN THE TYPE/NOTE COLUMN

Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction Report or Activity Report (page 92). The following notes may appear.

Sending result Explanation

OK Transmission was completed successfully. BUSY Transmission was not successful because the line was busy. CANCEL A transmission was cancelled while in progress or a stored transmission job was

cancelled. P. FAIL The power was turned off or a power failure occurred. NO RX POLL A polling request was denied because the polling machine did not have its own fax

number programmed. PASS CODE # ERR A polling request was denied because the other machine's fax number had not been

stored as a polling passcode in your machine . ORIG ERROR When you attempted to send a fax from the SPF/RSPF in direct transmission mode,

a misfeed occurred. ERRORXXXXXX Line conditions prevented the transmission from taking place normally.

First two digits of transmission error number: Indicates an error code from 00 to 31.

Last four digits of transmission error number: A code for use by service technicians.

TROUBLESHOOTING

Sending result Explanation

XX-XX OK When group dialling, broadcast transmission, or F-code relay request transmission

was performed,

xxx- : Indicates total number of transmissions.

xxx OK : Indicates completed transmissions. NO S ADD FUNC When an F-code transmission was attemp ted,

(1)The other machine did not have the F-code function.

(2)An F-code was not programmed in the other machine. S ADD TX FAIL When an F-code transmission was attempted,

(1)The sub-addresses did not match.

(2)The passcodes did not match.

(3)An F-code public box was set. SA POLL ERR When F-code public box transmission was attempted,

(1)The F-code public box specified by the sub-address did not exist.

(2)The sub-address specified a box other than an F-code public box. PASSCODE# ERR When F-code public box transmission was attempted,

(1)The passcodes did not match.

Reception result Explanation

OK Reception was completed successfully. P. FAIL The power was turned off or a power failure occurred. MEMORY FULL The image memory became full during substitute reception to memory. LENGTH OVER NO RX ROLL When polling was attempted,

RX NO POLL When polling was attempted,

ERRORxx xxxx Line conditions prevented the reception from taking place normally.

XX-XX OK When serial polling ended normally,

NO SA POLLING When F-code polling was attempted,

The transmitted document was over 1500 mm long and therefore could not be received.

(1)Your fax number (sender's number) was not programmed in your machine.

(2)Your fax number was not progr ammed as a polling passcode number in the other

machine.

(1)The other machine did not have a polling function.

(2)The other machine did not have a document stored in polling memory.

First 2 digits of line error code: Error code from 00 to 31.

Last 4 digits of line error code: Code for use by service technicians.

xxx- : Indicates total number of transmissions.

xxx OK : Indicates completed transmissions.

(1)The other machine did not have an F-code polling memory function.

(2)An F-code was not programmed in the other machine.

(3)The other machine did not have a document stored in polling memory.

SA POL TX ERR When F-code polling was attempted,

(1)The sub-addresses did not match.

(2)The passcodes did not match.

(3)The other machine's F-code memory boxes were for F-code relay request

transmission or for F-code confidential transmission.

S ADD RX FAIL When F-code reception was attempted,

(1)The sub-addresses did not match or were not programmed.

(2)The passcodes did not match or were not programmed.

(3)An F-code polling memory box was programmed. JUNK FAX ERR Fax reception was denied by the reception denial function.

VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS

(Communication activity report)

Your machine keeps a record of the most recent 50 tr ansactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the ot her party's name, the du ration, and result. You can have the report automatically printed when the number of transactions exceeds 50, or at a specified time. This allows you to check the machine's activity at regular intervals. The machine is initially set (factory default setting) to not print the report. To have the report printed, change the setting in the system settings. (See "LIST SETTING - AUTO LI STING" on page 99.)

Note

• Refer to the table on "WHEN A TRANSACTION REPORT IS PRINTED" (page 90) for the notes that appear in the TYPE/NOTE column.

• The activity report can also be printed out on demand. (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED

When an error occurs during a transaction, an alarm will sound and a message will appear in the display. If one of the following messages appears, follow the instructions in the table.

Message

(alarm sounds)

XXXXXX Line error.

Maintenance required. Call for service. [OK]:RETURN

Meaning of message Solution Page

An error prevented completion of the transaction.

It is time for maintenance and inspection.

Try the transaction again.

Contact your dealer.

–

Please return X original(s). [START]:CONTINUE

Open TRAY xx and

add xxxx paper. [OK]:RETURN

Remove paper from the output tray and press [OK].

Clear paper path. A paper misfeed occurred

Close the cover.

A misfeed occurred in the SPF/RSPF.

A fax has been received but the paper tray does not have suitable paper.

The paper tray is open. Close the paper tray. – The upper part of the job

separator is full of paper. A job separator error

occurred.

in the output section.

A machine cover is open. Close the cover.

Reload the indicated number of originals.

Add paper. "LOADING PAPER" in the

Operation Guide for the

Remove the paper.

Press the [CA] key to clear the error.

Remove the misfed paper. "MISFEED REMOVAL" in

the Operation Guide for

machine

–

the machine

–

TROUBLESHOOTING

Message

(alarm sounds)

Toner is low. Toner is low. Replace the toner

Add toner. Can not copy or print.

[OK]:RETURN Unfold original and

return XX original(s) to the document feeder. [START]:CONTINUE

Meaning of message Solution Page

"REPLACING THE

cartridge.

There is no toner. Replace the toner

cartridge.

The detected original size is smaller than the actual original size, or a smaller size has been selected.

Place the originals again and make sure that the size indicated in the display is the same as the actual original size.

TONER CARTRIDGE" in

the Operation Guide for

the machine

"REPLACING THE

TONER CARTRIDGE" in

the Operation Guide for

the machine

–

SELF-DIAGNOSTIC FUNCTION

The machine has a self-diagnostic function that automatically st ops operation if a problem occurs in the machine. If a problem occurs in fax mode, the following display appears.

Message display Action

Call for service. code:xx xx.

Main code

Sub code

Turn off the power and then turn it bac k on . If the er ror is n ot cl eared , not e th e 2-dig it main code and the 2-digit sub-code and then contact your dealer.

MESSAGES DURING NORMAL OPERATION

Message Meaning of message

SENT xx% No.001 P-xxx

READING xx% No.001 P-xxx

Stand-by. 100% 22 AUG FRI 10:25

ENTER DIAL # This appears when the [SPEAKER] key has been pressed.

This appears when a direct transmission ends ("xx" indicates the number of pages).

The original is being scanned into memory (during memory transmission).

The machine is in the standby state.

PROBLEMS AND SOLUTIONS

If you experience a problem with the fax function, first check the following table. This section describes problems related to the fax function. For problems related to general operation of the machine, see "TROUBLESHOOTING" in the Operation Guide for the machine.

Problem Check Solution Page

The machine does not operate.

Dialling is not possible. Is the correct dial mode

Cannot send a fax. Does the receiving fax

Is the machine power switch turned on?

Does the display show an error message?

set for your line? Is the telephone line

properly connected? Is the machine power

switch turned on? Is the machine in fax

mode?

machine have paper? Does the receiving

machine suppor t G3 transmission?

Are the sub-address and passcode correct? (When using F-code transmission)

Turn the power switch ON. "Power switch" on page 4

Clear the error as instructed by the message.

Check your line and set the correct dial mode.

Check the connections. "Line connection" on page

Turn the power switch ON. "Power switch" on page 4

Press the [FAX] key to set the machine to fax mode.

Check with the operator of the receiving machine.

"WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" on page 92

"DIAL MODE" on page 100

"BASIC PROCEDURE FOR SENDING FAXES" on page 17

–

The transmitted image prints out blank at the receiving side.

Is the receiving machine ready to receive?

Are you using a transmittable original size?

Was the original size detected correctly?

The message "Reading cancelled. Please retry sending operation." appears.

Was the original placed so that the correct side is scanned?

If the receiving machine is using thermal paper, was the thermal paper loaded with the wrong side out?

Check the transmittable sizes.

Check size of the original. "CHECKING THE SIZE

If you attempt transmission while the message "Warming-up." appears, the transmission may not take place correctly. Repeat the transmission.

Make sure the original is placed so that the correct side is scanned.

Check with the operator of the receiving machine.

"ORIGINALS THAT CAN BE FAXED" on page 11

OF A PLACED ORIGINAL" on page 13

–

"PLACING THE ORIGINAL" on page 12

–

TROUBLESHOOTING

Problem Check Solution Page

The transmitted image is distorted.

White or black lines appear in the transmitted image.

Transmission does not take place at the sp ecified time.

Printing does not take place after reception.

Were line conditions poor due to thunder or another reason?

Were the resolution and exposure settings suitable?

Is the document glass or the scanning glass for the SPF/RSPF (the long, narrow glass) dirty?

Is the machine's clock set to the correct time?

Does an error message appear regarding adding paper, replenishing toner, or a misfeed? (This means that printing is not possible.)

Is forwarding (Inbound Routing function) selected in the Web page for a received fax?

Try the transmission again. –

Check the resolution and exposure settings.

Clean the document glass or the scanning glass for the SPF/RSPF.

Set the clock to the correct time.

Restore printing capability as instructed by the display message. Printing will begin.

If you need to print a received fax, ask your administrator. When the Inbound Routing function is enabled in the Web pages, received faxes are automatically forwarded to a specified address. If "Print at Error" is selected when Inbound Routing is enabled, received f a xes will only be printed when an error occurs.

"SELECTING RESOLUTION AND EXPOSURE SETTINGS" on page 14

"ROUTINE MAINTENANCE" in the Operation Guide for the machine

"DATE & TIME SET" on page 104

"WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" on page 92

–

A received fax prints out blank.

The received image is faint.

The received image is distorted.

A dial tone is not heard through the speaker.

The machine does not ring.

Dialling is not possible. Is the telephone line

Telephone

Was the wrong sid e of th e original scanned in the transmitting machine?

Is the original faint? Ask the other party to

Were line conditions poor due to thunder or another reason?

Is the volume set to "low"? Set the speaker volume to

Has the ringer volume been turned off?

properly connected? If an extension phone is

connected to the machine, has the "EXTENSION TEL" setting been enabled?

Check with the operator of the transmitting machine. –

re-send the fax using a suitable exposure setting.

Ask the other party to send the fax again. –

"SPEAKER VOLUME" on

"middle" or "high". Set the ringer volume to

"low", "middle", or "high". Check the connections. "Line connection" on page

Enable this setting. "EXTENSION TEL" on

page 101 "SPEAKER VOLUME" on

page 101

page 102

–

SYSTEM SETTINGS

The system settings are used by the administrator (administrat or of the machine) to customize certain feat ures of the machine to better meet the needs of users. This section explains system settings for the fax features of the machine. For system settings that are for the copy function, print function, and network scanner fu nction, see the respective manuals for those functions. For system settings for general use of the machine, see the "SYSTEM SETTINGS GUIDE" in the Operation Guide for the machine. To use the system settings, the administrator password must be entered.

For the initial administrator password set at the factory, see the Start Guide.

Note

The system settings that can be used depend on what peripheral devices have been installed.

ADMINISTRATOR SETTINGS LIST

SYSTEM SETTINGS FOR THE FAX FUNCTION

Setting name Page

LIST PRINT/SET

LIST PRINT 99 LIST SETTING 99

INITIAL SETTING

PAUSE TIME 100 OWN PASSCODE SET 101 SPEAKER VOLUME 101 TX/RX END SOUND 101 TX/RX END SOUND LENGTH 101 EXTENSION TEL 102 DISTINCTIVE RING 102 PBX SETTING 102 REMOTE RECEPTIO N 102 ACCOUNT CONTROL 103 ACCOUNT # SET 103 DATE & TIME SET 104 AUTO SUMMER TIME SETTING 104 DISABLE FAX PRINT HOLD 104

SENDING FUNCTION

RES. CON. SET 105 AUTO REDUCE TX 105 ROTATE TX 105 PAGE COUNTER SET 105 SEND MODE 106 QUICK ON LINE TX 106 PRINT STATION # IN RCVD DATA 106 ACC. NAME PRINT 106

Setting name Page

RECALL SETTING (BUSY) 106 RECALL SET (ERR) 107 RING TIMEOUT IN AUTO TX 107 AUTO COVER SHEET 108

RCV. FUNCTION

#OF RINGS AT. RX 108 TRAY SELECTION 108 RECEIVED DATA PRINT CONDITION 109 AUTO RCV REDUCE TO REGULAR SIZE 109 DUPLEX RECEPTION 109 8 1/2x11 RX REDUCE PRINT 109 FW. RX DATA 110 RECEIVED DATA FW. STATION SET 110 EARLIER OUTPUT 110 ANTI JUNK F AX 110 ENTER JUNK FAX # 111

POLLING SECURITY

POLLING SECURITY 111 POLLING PASSCODE # MODE 111

SYSTEM SETTINGS

ADMINISTRATOR SETTINGS MENU

The system settings are accessed via the following menu structure. Refer to this menu when enabling or disabling the settings that are explained beginning on page 99. Some settings contain an additional level of settings (a settings screen).

Level 1 Level 2 Level 3

FAX SETTINGS LIST PRINT/SET LIST PRINT

LIST SETTING

INITIAL SETTING DIAL MODE

PAUSE TIME OWN PASSCODE SET SPEAKER VOLUME TX/RX END SOUND

Administrator P assword

TX/RX END SOUND LENGTH EXTENSION TEL DISTINCTIVE RING PBX SETTING REMOTE RECEPTION ACCOUNT CONTROL ACCOUNT # SET DATE & TIME SET AUTO SUMMER TIME SETTING DISABLE FAX PRINT HOLD

SENDING FUNCTION RES. CON. SET

AUTO REDUCE TX ROTATE TX PAGE COUNTER SET SEND MODE QUICK ON LINE TX PRINT STATION # IN RCVD DATA ACC. NAME PRINT RECALL SETTING (BUSY) RECALL SET (ERR) RING TIMEOUT IN AUTO TX AUTO COVER SHEET

RCV. FUNCTION #OF RINGS AT. RX

TRAY SELECTION RECEIVED DATA PRINT CONDITION AUTO RCV REDUCE TO REGULAR SIZE DUPLEX RECEPTION 8 1/2x11 RX REDUCE PRINT FW. RX DATA RECEIVED DATA FW. STATION SET EARLIER OUTPUT ANTI JUNK FAX ENTER JUNK FAX #

POLLING SECURITY POLLING SECURITY

POLLING PASSCODE # MODE

PROCEDURE FOR USING THE SYSTEM

EXPOSURE

COLOUR MODE

PAPER SE RESOLUT

COPY SCAN

SPECIAL

FUNCTION

LINE DATA

DATA

ON LINE

ACC

GHI

PQRS

BACK

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

SETTINGS

The system settings can be accessed from any mode (copy, fax, print, and scan mode). When the setting is completed, you will return to the previous mode.

• Faxes cannot be sent or received while a system setting is being used.

• A system setting cannot be used while a fax is being sent or received, while a voice call is being made, or while a received fax is being printed.

INITIAL PROCEDURE

Press the [SPECIAL FUNCTION] key.

Select "SYSTEM SETTINGS" with the

[ ] or [ ] key.

SPECIAL FUNCTION DISPLAY CONTRAST TOTAL COUNT SYSTEM SETTINGS

Press the [OK] key.

Select "FAX" with the [ ] or [ ] key.

MODE SELECT COPIER PRINTER SCANNER

FAX

To use a system setting for copy mode, select "COPIER".

Press the [OK] key.

Select a setting for the desired setting

as explained on the following pages.

Settings for the following functions are availab le: LIST PRINT/SET (page 99) INITIAL SETTING (page 100) SENDING FUNCTION (page 105) RCV. FUNCTION (page 108) POLLING SECURITY (page 111)

Enter the five-digit administrator

password with the numeric keys.

Enter admin password.

ADMIN PASSWORD:

-----

• As you enter each digit, "-" changes to " ".

• If make a mistake, press the [C] key and re-enter the number.

• If this is the first time you are programm i ng the administrator password, enter the factory default code. (See "ADMINISTRATOR PASSWORD NUMBER: FACTORY SETTING" in the Operation Guide for the machine.

Press the [CA] key to exit the settings.

Note

• To move back to the previous screen, press the [BACK] key.

• To cancel a setting before it is completed, press the [CA] key.

• See "ENTERING CHARACTERS" (page

86) for the procedure for entering letters.

Sharp MX-M232D User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

CONNECTING AN EXTENSION PHONE

CONTENTS

T O USE THIS PR ODUCT CORRECTLY AS A FACSIMILE

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

PART NAMES AND FUNCTIONS

ORIGINALS

PLACING THE ORIGINAL

CHECKING THE SIZE OF A PLACED ORIGINAL

SELECTING RESOLUTION AND EXPOSURE SETTINGS

CONVENIENT DIALLING METHODS (AUTO-DIALLING)

BASIC OPERATIONS

SENDING A FAX

RECEIVING FAXES

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

INCLUDING SENDER INFORMATION ON FAXES

USING SETTINGS STORED AS A PROGRAM

FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING SETTINGS)

SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax)

COMMUNICATION BETWEEN MA CHINES SUPPORTING F-CODES

F-CODE POLLING MEMORY

F-CODE CONFIDENTIAL TRANSMISSION

F-CODE RELAY BROADCAST TRANSMISSION

CONNECTING AN EXTENSION PHONE

PROGRAMMING

PROGRAMMING

STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS

ENTERING CHARACTERS

TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED

PROBLEMS AND SOLUTIONS

SYSTEM SETTINGS