Sharp MX-M202D,MX-M232D,MX-M182D,MX-FX13 Operation Manual

FACSIMILE EXPANSION KIT

OPERATION GUIDE

MODEL

MX-FX13

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the cautions sections of the Start Guide.

Be sure to keep all operation guides handy for reference including this manual, the Start Guide and Operation Guide for any optional equipment which has been installed.

Page

• BEFORE USING THE FAX

FUNCTION.............................. 6

• BASIC OPERATIONS .......... 16

• ADVANCED TRANSMISSION

METHODS ............................ 31

• TRANSMISSION USING

F-CODES..............................52

• CONVENIENT METHODS OF

USE....................................... 64

• PROGRAMMING..................66

• TROUBLESHOOTING.......... 90

• SYSTEM SETTINGS............. 96

• APPENDIX.......................... 112

Telecommunication Line Cable:

Use only the line cable that was provided with the machine.

Notice for Users in Europe

This equipment has been designed to work on the British analogue public switched telephone network. This equipment has been tested according to the pan-European ES 203 021 regulation. It will operate on all analogue telephone networks which comply with the ES 203 021. Please contact your dealer or network operator, if you are not sure whether your network operates according to ES 203 021.

Hereby , SHARP Electronics (Eur ope) GmbH declares that this Facsimile Exp ansion Kit MX-FX13 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Par la présente, SHARP Electronics (Europe) GmbH déclare que l’app areil Facsimile Expansion Kit MX- FX13 est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE.

Hiermit erklärt SHARP Electronics (Europe) GmbH, dass sich das Gerät Facsimile Expansion Kit MX-FX13 in Übereinstimmung mit den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.

С настоящето SHARP Electronics (Europe) GmbH декларира, че Facsimile Expansion Kit MX-FX13 отговаря на съществените изисквания и другите приложими изисквания на Директива 1999/5/ЕС.

SHARP Electronics (Europe) GmbH tímto prohlašuje, že Facsimile Expansion Kit MX-FX13 splňuje základní požadavky a všechna příslušná ustanoveni Směrnice 1999/5/ES.

Undertegnede SHARP Electronics (Europe) GmbH erklærer herved, at følgende udstyr Facsimile Expansion Kit MX-FX13 overholder de væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF.

Käesolevaga kinnitab SHARP Electronics (Europe) GmbH seadme Facsimile Expansion Kit MX-FX13 vastavust direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele.

ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ SHARP Electronics (Europe) GmbH ∆ΗΛΩΝΕΙ ΟΤΙ Facsimile Expansion Kit MX-FX13 ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩ∆ΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ∆ΙΑΤΑΞΕΙΣ ΤΗΣ Ο∆ΗΓΙΑΣ 1999/5/ΕΚ.

Por la presente, SHARP Electronics (Europe) GmbH, declara que este Facsimile Expansion Kit MX-FX13 cumple con los requisitos esenciales y otras exigencias relevantes de la Directiva 1999/5/EC.

SHARP Electronics (Europe) GmbH vakuuttaa täten että Facsimile Expansion Kit MX-FX13 tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen.

Con la presente SHARP Electronics (Europe) GmbH dichiara che questo Facsimile Expansion Kit MX-FX13 è con-forme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.

Alulírott, SHARP Electronics (Europe) GmbH nyilatkozom, hogy a Facsimile Expansion Kit MX-FX13 megfelel a vonatkozó alapvetõ követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.

Ar šo SHARP Electronics (Europe) GmbH deklarē, ka Facsimile Expansion Kit MX-FX13 atbilst Direktīvas 1999/5/EK būtiskajām prasībām un citiem ar to saistītajiem noteikumiem.

Šiuo SHARP Electronics (Europe) GmbH deklaruoja, kad šis Facsimile Expansion Kit MX-FX13 atitinka esminius reikalavimus ir kitas 1999/5/EB Direktyvos nuostatas.

Hierbij verklaart SHARP Electronics (Europe) GmbH dat het toestel Facsimile Expansion Kit MX-FX13 in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.

Niniejszym SHARP Electronics (Europe) GmbH deklaruje że Facsimile Expansion Kit MX-FX13 jest zgodny z zasadniczymi wymaganiami i innymi właściwymi postanowieniami Dyrektywy 1999/5/EC.

Prin prezenta, SHARP Electronics (Europe) GmbH, declară că aparatul Facsimile Expansion Kit MX-FX13 este în conformitate cu cerinţele esenţiale şi cu alte prevederi pertinente ale Directivei 1999/5/CE.

SHARP Electronics (Europe) GmbH týmto vyhlasuje, že Facsimile Expansion Kit MX-FX13 spĺňa základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES.

SHARP Electronics (Europe) GmbH izjavlja, da je ta Facsimile Expansion Kit MX-FX13 v skladu z bistvenimi zahtevami in drugimi relevantnimi določili direktive 1999/5/ES.

Härmed intygar SHARP Electronics (Europe) GmbH att denna Facsimile Expansion Kit MX-FX13 står I överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.

SHARP Electronics (Europe) GmbH erklærer herved at utstyret Facsimile Expansion Kit MX-FX13 er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF.

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the Operation Guide for the machine. For other functions, see the following manual s as app ropr i a te:

Copier function/Printer function

: See the Operation Guide.

Network printer function/Network scanner function

: See the "Operation Guide(for Network Expansion kit)" (if the Network Expansion kit option is installed). The explanations in this manual assume that certain optional peripheral units are installed.

This manual refers to the Reversing single pass feeder as the "RSPF" and the single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. Fax reception can also be activated f rom an extension phone connected to the machine. (remote operation)

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone cord into the extension phone jack on the left side of the machine.

Make sure you hear a "click" sound indicating that the cord is securely connected.

The fax function is not available in some countries and regions.

• If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

• You can place calls from the phone even during a power failure.

Note

Extension phone jack

CONTENTS

INTRODUCTION........................................................................................................................................ 1

CONNECTING AN EXTENSION PHONE.................................................................................................. 1

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 4

BEFORE USING THE FAX FUNCTION

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION................................................. 6

PART NAMES AND FUNCTIONS..................... 7

● OPERATION PANEL........................................7

● FAX MODE (BASE SCREEN) ..........................9

● AUDITING MODE...........................................10

ORIGINALS...................................................... 11

● ORIGINALS THAT CAN BE FAXED...............11

PLACING THE ORIGINAL............................... 12

● USING THE SPF/RSPF..................................12

● USING THE DOCUMENT GLASS..................12

CHECKING THE SIZE OF A PLACED

ORIGINAL........................................................ 13

●

MANUALLY SETTING THE SCANNING SIZE

......13

SELECTING RESOLUTION AND EXPOSURE

SETTINGS........................................................ 14

CONVENIENT DIALLING METHODS

(AUTO-DIALLING)...........................................15

BASIC OPERATIONS

SENDING A FAX ............................................. 17

●

BASIC PROCEDURE FOR SENDING FAXES

......17

● TRANSMISSION BY AUTO-DIALLING (RAPID

DIALLING AND GROUP DIALLING) ..............19

● SENDING A FAX BY SPEED DIALLING........19

●

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)

...........................20

●

FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)

....................21

● CANCELLING A FAX TRANSMISSION .........25

RECEIVING FAXES.........................................27

● RECEIVING A FAX.........................................2 7

● FAX PRINT HOLD FUNCTION.......................29

ADVANCED TRANSMISSION METHODS

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

...................... 31

● USING BROADCAST TRANSMISSION........ 32

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)

..................... 33

● SETTING UP A TIMER TRANSMISSION...... 33

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION...................................... 35

● USING THE POLLING FUNCTION ............... 36

● USING POLLING MEMORY.......................... 38

INCLUDING SENDER INFORMATION ON

FAXES ............................................................. 41

FAXING A DIVIDED ORIGINAL (DUAL PAGE

SCAN).............................................................. 42

ADDING A COVER SHEET/MESSAGE TO A

FAX TRANSMISSION...................................... 43

USING SETTINGS STORED AS A PROGRAM

.... 44

● USING A PROGRAM..................................... 44

FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING

SETTINGS) ...................................................... 45

● CONFIGURING THE BASIC SETTINGS....... 45

● SETTINGS THE DESTINATION.................... 47

FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT

POSSIBLE (FORWARDING FUNCTION)....... 49

● USING THE FORWARDING FUNCTION...... 49

SENDING A FAX DIRECTLY FROM A

COMPUTER (PC-Fax)..................................... 50

TRANSMISSION USING F-CODES

COMMUNICATION BETWEEN MACHINES

SUPPORTING F-CODES ................................ 52

●

BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

....... 52

● CREATING A BOX FOR F-CODE

TRANSMISSION............................................ 53

CONTENTS

F-CODE POLLING MEMORY.......................... 54

●

HOW F-CODE POLLING MEMORY WORKS

.......54

● USING F-CODE POLLING MEMORY. ... ... ..... 5 5

● PROCEDURE FOR F-CODE POLLING.........57

F-CODE CONFIDENTIAL TRANSMISSION ... 59

● F-CODE TRANSMISSION (F-CODE

CONFIDENTIAL TRANSMISSION)................59

● PRINTING A DOCUMENT RECEIVED TO AN

F-CODE CONFIDENTIAL MEMORY BOX.....61

F-CODE RELAY BROADCAST

TRANSMISSION.............................................. 62

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)

......63

●

USING THE F-CODE RELAY REQUEST FUNCTION (your machine requests a relay broadcast)

...........63

CONVENIENT METHODS OF USE

CONNECTING AN EXTENSION PHONE........ 64

● USING AN EXTENSION PHONE...................64

● SETTING THE RECEPTION MODE ..............65

PROGRAMMING

PROGRAMMING ............................................. 66

STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS

.......................... 66

● STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS (RAPID KEYS, SPEED

DIAL NUMBERS, AND GROUP KEYS) .........66

● STORING, EDITING AND DELETING

PROGRAMS...................................................76

PROGRAMMING, EDITING, AND DELETING

F-CODE MEMORY BOXES............................. 78

●

PROGRAMMING AN F-CODE MEMORY BOX

.....78

PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND

COMMUNICATION ACTIVITY.........................85

ENTERING CHARACTERS............................. 86

● CHARACTERS THAT CAN BE ENTERED ....86

● CHANGING TO ENTRY MODE......................86

● CHARACTER ENTRY KEYS..........................87

● INITIAL PROCEDURE FOR ENTERING

CHARACTERS ...............................................88

TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED

...... 90

● INFORMATION APPEARING IN THE

TYPE/NOTE COLUMN.................................. 90

VIEWING THE COMMUNICATION ACTIVITY REPORT AT REGULAR INTERVALS (Communication activity report)

.............................................................. 92

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED ............................. 92

● SELF-DIAGNOSTIC FUNCTION................... 93

●

MESSAGES DURING NORMAL OPERATION

..... 93

PROBLEMS AND SOLUTIONS ...................... 94

SYSTEM SETTINGS

● ADMINISTRATOR SETTINGS LIST.............. 96

● ADMINISTRATOR SETTINGS MENU........... 97

PROCEDURE FOR USING THE SYSTEM

SETTINGS ....................................................... 98

● INITIAL PROCEDURE................................... 98

SYSTEM SETTINGS FOR THE FAX FUNCTION.....99

● LIST PRINT/SET............................................ 99

● INITIAL SETTING ........................................ 100

● SENDING FUNCTION................................. 105

● RCV. FUNCTION............................. ............ 108

● POLLING SECURITY ............. ... ... ... ............ 111

APPENDIX

SPECIFICATIONS ......................................... 112

INDEX ............................................................ 113

T O USE THIS PR ODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following.

Line connection

Be sure to use the provided telephone line cord to connect the machine to a telephone line jack. Insert one end of the telephone line cord into the LINE jack on the left side of the machine as shown. Insert the other end of the telephone line cord into a telephone line jack.

Insert the plug firmly until you hear a "click".

In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as sho wn in the illustration.

Power switch

Keep the machine power switch turned on at all times. Do not turn off the power. If the power is turned off, the fax function cannot be used. When the power is off, the machine cannot receive fa xes. Before turning off the power, make sure t he machine is idle. If the power is turned off while the machine is in operation, a paper jam may occur. If settings are being configured, the settings will be cancelled.

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 6 of this manual.

LINE jack

Adapter

Wall socket

For Australia

For New Zealand

For United Kingdom

Power switch

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Lithium battery

A lithium battery in the machine is used to retain settings and programmed information such as auto-dial numbers (page 66).

• When the battery dies, settings and programmed information will be lost, so please keep a record of this information. (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

• The life of the battery is approximately 5 years when the power switch is kept continuously off.

• When the battery dies, please contact your local Sharp dealer or authorised service representa tive for assistance in disposing of this battery. The machine will not operate once the battery dies.

Please note

In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be retained in memory even if the power cord is unplugged.

BEFORE USING THE FAX FUNCTION

This chapter contains basic information about using the fax functi on of the machine . Please read t his chapter befor e using the fax function.

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the machine and before using it as a fax mac hin e , check th e follo win g po in ts an d pr og ra m the required information.

Set the date and time

The machine has an internal clock. It is important to set the corre ct da te and time be ca use the y ar e use d for su ch features as Timer Transmission (page 33). The date and time are set in the system settings. (Page 104) The date and time appear in the display. Make sure the correct date and time appe ar. If the date and time are wrong, please correct them.

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "OWN PASSCODE SET" (page 101) in the system settings. (Only one name and number can be programmed.) The programmed name and number are p rinted at the top of each transmitte d fax page. The se nder's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (see "USING THE POLLING FUNCTION" on page 36).

Paper sizes that can be used for fax mode

The machine can use A3, B4, A4, A4R, B5, B5R, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, and 5-1/2" x 8-1/2"* size paper; however, 11" x 17", 8-1/2" x 14" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode. (Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used.) (If your machine uses inch-based paper sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used.)) For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES" page 27.)

* A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1, regardless of the mode. A5 (5-1/2" x 8-1/2") paper cannot be

loaded in tray 2 or in the optional 250-sheet paper feed unit or 2 x 250-sheet paper feed unit.

You can check your programmed name and number by printing out the "Administrator Settings List" in the system settings. (See "LIST PRINT" on page 99.)

For the procedures for loading paper in the trays, see the Operation Guide for the machine.

Note

PART NAMES AND FUNCTIONS

OPERATION PANEL

(1) Page pallet (page 86) (2) [REDIAL/PAUSE] key (pages 15)

This is used to redial the last number dialled, and enter a pause when entering a fax number.

(3) [SPEAKER/SHIFT] key (pages 15, 86)

This is used to dial without lifting an extension phone connected to the machine and to shift between upper and lower case when entering characters.

(4) [FAX STATUS] key (page 25)

This is used to cancel a fax transmission or a stored fax transmission.

(5) Display (page 9)

This key displays the base screen and the function setting screen.

(6) [BACK] key

In a setting or programming screen, this key is used to move back to the previous screen.

(7) [OK] key

This key is used to enter a setting that has been selected with the arrow or other keys ( ).

(8) Numeric keys

These are used to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 52.)

(9) [C] key

This is used to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time the key is pressed. When an original is being scanned, this key can also be used to cancel scanning.

(10) [SPEED/SYMBOL] key (pages 15, 88)

This is used to dial by Speed dialling and to enter a symbol when entering characters.

(11) [COMM. SETTING/SPACE/-] key (page 22)

This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception. It is also used to enter a space or "-" when entering characters.

(12) [FAX] key/FAX indicator/LINE indicator/DATA

indicator

Press to switch to fax mode. The base screen of fax mode will appear in the display. The LINE indicator lights up during transmission or reception of a fax. When a fax has been received, the DATA indicator blinks. (When there is fax transmission data in memory, the DATA indicator lights up.)

21 22 23 24 25

16 17 18 19 20

11 12 13 14 15

06 07 08 09 10

01 02 03 04 05

EXPOSURE COLOUR MODE PROGRAM

COPY SCAN

FAX

SPECIAL

FUNCTION

FAX STATUS

SHIFT

SYMBOL

SPACE/–

SPEAKER

REDIAL/PAUSE

SPEED

COMM. SETTING

LINE DATA

DATA

ON LINE

FAX

SCAN

COPY

(4)(3)(2)

(1)

(13)(12) (15)(14)

(11)(10)

BEFORE USING THE FA X FUNCTION

(13) [MODE SELECT] keys (step 1 on page 17)

These are used these keys to change modes.

(14) [SPECIAL FUNCTION] key

This key is used to select a special transmission or reception function, configure function settings, and to store auto-dial numbers.

(15) [PROGRAM] key (page 44)

Press this key to use a program.

(16) [RESOLUTION] key (page 14)

This key is used to select resolution and exposure settings.

(17) [ADDRESS] key (page 20)

This key is used to search for a fax destination that has been stored as an auto-dial number in the address book.

(18) [BROADCAST] key (page 31)

This is used to perform a broadcast transmission.

(19) [ORIGINAL SIZE] key (page 13)

This is used to set the size of the original to be faxed.

(20) [DUPLEX SCAN] key (page 21)

Press this key to use the duplex scan function. (Only on models with a RSPF installed.)

(21) Arrow keys ( )

These are used to select items and mov e throug h pages.

(22) [CA] key

This is used to cancel a transmission or programming operation. When pressed during an operation, the operation is cancelled and the display returns to the base screen described on page 9. This key is also used to cancel a resolution, paper size, or special function setting that was selected when sending a fax.

(23) [START] key ( )

This is used at the following times: (1) When starting transmission (2) When scanning an original (3) When starting manual reception (4) When configuring and stor in g set tin gs

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

BACK

INTERRUPT

COPY RATIO ADDRESS ADDRESS

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYPAPER SELECT RESOLUTION RESOLUTION

AUTO IMAGE

FORMA T

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

(5) (6) (7) (8)

(16) (17) (18) (19) (20) (21) (23)(22)

(9)

• When the auto power shut-off function is activated, all indicators except the [START] key indicator go off. For the information on the auto power shut-off function, see the Operation Guide for the machine.

• For information on the keys and lights which are used for the copy function and other functions, see "Operation Panel" in the manual for each function.

Note

BEFORE USING THE FAX FUNCTION

FAX MODE (BASE SCREEN)

The base screen of fax mode is displayed by pressing the [FAX] key when the print m ode, copy mode , or scan mode screen appears.

The base screen of fax mode

(1) Message display

Messages appear here to indicate the current status of the machine. An icon ( ) appears to the right side when a confidential fax has been received.

(2) Date and time display

This shows the date and time.

(3) Transmission mode display (page 22)

There are three transmission modes: memory transmission, direct transmission, and manual transmission. This shows the currently selected transmission mode.

(4) Exposure display (page 14)

This shows the exposure for scanning the original that has been selected with the [RESOLUTION] key .

(5) Resolution display (page 14)

This shows the resolution for scanning the original that has been selected with the [RESOLUTION] key.

(6) Free memory display

This shows the percentage of fax memory that is free.

(7) Reception mode display (page 65)

There are two modes for receiving faxes: automatic reception and manual reception. This shows the currently selected reception mode.

(8) Original display (page 13)

This displays an icon to indicate the original scanning mode when an original has been placed.

:One-sided original scanning in the SPF. :Document glass :Two-sided original scanning in the RSPF.

This also shows the size of the placed original.

Stand-by. 96% 10 MAY MON 10:25 AM

MEMORY AUTO CONT A4R STANDARD

AUTO

(2) (3) (4) (5)

(1)

(7) (8)

(6)

The following functions operate even when copy mode is selected:

• Automatic reception (including F-code confidential reception)

• Timer Transmission

• Memory polled function

• Transmission of stored memory transmission jobs

• Voice calls (voice calls can be answered but not placed).

• Remote reception

• Manual reception

• Relay station function for F-code relay broadcast transmission

Note

BEFORE USING THE FA X FUNCTION

AUDITING MODE

Accounts that can transmit faxes (up to 50) can be established and transmission time an d other information can be tracked for each account. The Acc. Usage List (page 99) can be printed out which shows the time used for transmission and pages transmitted by each account.

• This function is enabled using "ACCOUNT CONTROL" and "ACCOUNT # SET" in the system settings. (Page 103)

Using auditing mode

When auditing mode is turned on, the account number entry screen is displayed. Enter your account number (five-digit identification number) as explained below before performing a fax operation.

Enter your account number (five digits) with the numeric keys.

• As the account number is entered, the hyphens "-" change to asterisks " ". If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

• After you enter your account number, the base screen of fax mode appears. (Page 9)

When you have completed the fax operation, press the [ACC.#-C] key ().

Enter your account number. ACCOUNT #:-----

• If you enter an account number for copy mode has also been programmed for fax mode, you can change to fax mode after completing the copy operation and continue with the fax operation without re-entering your account number. If you enter an account number for copy mode that has not been programmed for fax mode, enter your account number for fax mode after you press the [FAX] key to change to fax mode.

• When "ACC. # SECURITY" in the system settings (see the "System settings guide" in the Operation Guide f or the machi ne.) is enabled, the message "Please see your administrator for assistance." will appear for one minute in the event that you enter an incorrect or invalid account number three times in a row. During that time operation of the machine will not be possible.

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

Enter your account number. ACCOUNT #: ---

Note

@.-

READ-END

ACC. #-C

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

*Long originals

Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. When a long original cannot be entirely scanned, select a lower resolution setting and/or shorten the original.

Scanning area of original

When faxing an original, note that the edges of th e original cannot be scanned.

Width of edges that cannot be scanned: 5 mm from top and bottom edges, 6 mm (or less) from left and right edges

Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

You can turn off automatic reduction. In this case, the left and right edges will not be transmitted. (See "AUTO REDUCE TX" on page 105.)

Minimum original size Maximum original size

Using the SPF/RSPF

A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length))

297 mm (width) x 800 mm* (length) (11" (width) x 31-1/2"* (length)) * Long documents can be

transmitted

Using the document glass

297 mm (width) x 432 mm (length) (11" (width) x 17" (length))

• Originals that are not a standard size (A5, A4, A4R, B4, A3, 8-1/2" x 11", 8-1/2" x 11"R (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", A4, A4R if the machine uses inch-based paper sizes)) can also be faxed.

• There are restrictions on originals that can be scanned using the SPF/RSPF. For more information, see "NORMAL COPYING" in the Operation Guide for the machine.

Faxed document width

Receiving machine's

paper width

Size after reduction Ratio

A3 (11" x 17") B4 (8-1/2" x 14") B4 (8-1/2" x 14") 1 : 0.78 (1 : 0.64) A3 (11" x 17") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.5 (1 : 0.5)

B4 (8-1/2" x 14") A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) 1 : 0.64 (1 : 0.78)

Note

5 mm

T otal of 6 mm or less

PLACING THE ORIGINAL

An original can be placed in the SPF/RSPF or on the document glass. Use the SPF/RSPF when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scann ed using the SPF/RSPF such as thick or thin sheet originals, or boo k s or o ther bound originals.

USING THE SPF/RSPF

Open the SPF/RSPF, make sure that an original has not been left on the document glass, and then gently close the SPF/RSPF.

Adjust the original guides on the document feeder tray to the width of the document.

Align the edges of the document pages and then insert the stack in the document feeder tray so that the first page is face up.

• Insert the originals all the way into the document feeder tray.

• Make sure the stack does not exceed the indicator line (maximum of 40 sheets, or 30 sheets of 90 g/m

(24 lbs.) paper, thickness 4 mm (5/32") or less).

USING THE DOCUMENT GLASS

Open the SPF/RSPF, place the original face down on the document glass, and then gently close the SPF/RSPF.

•

If auto power shut-off has activated, press the [START] key, wait until the machine has returned to normal operation, and then place the original.

•

When transmitting a small original such as a postcard, be sure to press the [ORIGINAL SIZE] key and set the original size. (Page 13)

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the mark.) Place the original in the ap propriate position for its size as shown below.

• Do not load originals that are different sizes even if the widths are the same. This may cause misfeeds.

• Use the SPF/RSPF for long originals. The document glass cannot be used.

• When inserting a long original, the original should be in contact with the surface of the document feeder tray. If the original is not in contact with the surface of the document feeder tray, an incorrect original size may be detected.

Note

A4R

Document glass scale

The difference between A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R)

This manual uses both A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R) to indicate paper and original sizes. The "R" is used to distinguish the orientation of originals and paper. ("R" is used for th is purpose for other sizes as well.)

[Example] Difference between the orientations of A4 (8-1/2" x 11") size and A4R (8-1/2" x 11"R) size

A4 (8-1/2" x 11") indicates an original placed as follows:

A4R (8-1/2" x 11"R) indicates an original placed as follows:

Vertically oriented

Top

Document feeder tray Document glass

Top

Horizontally oriented

Document feeder tray Document glass

CHECKING THE SIZE OF A PLACED ORIGINAL

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the original display. Make sure that the size has been detected correctly. (1)When an original is placed, an icon appears to indicate the original scanning mode.

:One-sided scanning in the SPF. :Scanning on the document glass

:Two-sided scanning in the RSPF. (2)Displays the original size. If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as a long original), or if the size is not detected correctly, be sure to press the [ORIGINAL SIZE] key and set the original size manually. Perform the following steps after placing the original in the document feeder tray or on the document glass (page 12).

Press the [ORIGINAL SIZE] key.

The original size selection screen appears.

Select the original size with the [ ] or [ ] key.

The selected original size is highlighted.

To select an INCH size, press the [ ] key and go to step 4.

When the [ ] key is pressed, the original size selection screen for INCH sizes appears.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

Selecting an INCH original size

Select the original size with the [ ] or [ ] key.

To return to selection of AB original sizes, press the [ ] key and return to step 2.

Press the [OK] key.

You will return to the base screen and the selected original size will appear in the original display.

*Standard sizes

The following sizes are standard sizes: A3, B4, A4, A4R, A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", if the machine uses inch-based paper sizes). If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all. In Taiwan, the following standard original sizes are detected by the automatic original detection function: A3, B4, A4, A4R, B5, B5R, A5.

If a size is specified that is different from the actual original size when scanning a two-sided original in the RSPF, a scanning error or a cut-off image may result.

Stand-by. 100% 10 MAY MON 10:25 AM

MEMORY AUTO CONT A4R STANDARD

AUTO

(2)(1)

Note

RATIO

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

ORIGINAL SIZE AUTO

A3 B4

ACC

ORIGINAL SIZE AUTO

A3 B4

ORIGINAL SIZE AUTO

8 x11 8 x11R

INCH

To cancel a manual original scanning size setting, press the [CA] key. If it is not possible to select the actual original size, select a size that is larger than the actual original size. If a smaller size is selected, part of the original will not be transmitted.

GHI

PQRS

BACK

ORIGINAL SIZE AUTO

8 x11

8 x11R

INCH

Note

SELECTING RESOLUTION AND EXPOSURE SETTINGS

The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such as a photograph. To change the settings, follow the steps below after selecting fax mode and placing the original. (Page 12)

Press the [RESOLUTION] key.

The resolution selection screen will appear.

Select the resolution with the [ ] or [ ] key.

The selected resolution is highlighted.

To set the exposure next, press the [ ] or [ ] key and go to step 4.

When the [ ] or [ ] key is pressed, the exposure display changes from "AUTO" to a 5-step display.

Press the [OK] key.

You will return to the base screen and the selected resolution will appear in the resolution display.

Select the desired exposure with the [ ] or [ ] key.

• To select a light setting for a dark original such as a newspaper, press the [ ] key to move the setting toward ( ).

• To select a dark setting for a light original such as writing in pencil or faint colour text, press the [ ] key to move the setting toward ( ).

• When the exposure setting reaches the left side or the right side, pressing the [ ] or [ ] key changes the exposure display from the 5-step display to "AUTO".

Press the [OK] key.

You will return to the base screen and the selected exposure will appear in the exposure display.

STANDARD

Use this setting for originals with normal-size text.

FINE

Use this setting for originals with small letters or detailed dra wings. The original will be scanned at twice the resolution of Standard.

SUPER FINE

Use this setting for originals with intricate drawings or diagrams. A higher-quality image will be produced than with the Fine setting.

ULTRA FINE

Use this setting for originals with intricate drawings or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

(FINE/HALF

TONE)

(S-FINE/HALF

TONE)

(U-FINE/HALF

TONE)

Use halftone if your original is a photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than "FINE", "SUPER FINE", or "ULTRA FINE" used alone. When halftone is selected, transmission will take longer.

COPY RATIO

ADDRESS ADDRESS

EXPOSURE COLOUR MODE PROGRAM

PAPER SELECT RESOLUTION RESOLUTION

AUTO IMA

FORMA

BROADCA

FAX

RESOLUTION STANDARD FINE SUPER FINE

AUTO

ACC

RESOLUTION STANDARD FINE SUPER FINE

AUTO

RESOLUTION STANDARD FINE SUPER FINE

• The default resolution setting is "STANDARD" and the default exposure setting is "AUTO". The default settings for the resolution and exposure can be changed in the system settings. (See "RES. CON. SET" on page 105.) When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change pages. When using the SPF/RSPF, the resolution and exposure settings cannot be changed once scanning has begun.

• Even if you send a fax using a high resolution setting such as "FINE", "SUPER FINE", or "ULTRA FINE", some receiving fax machines may print the fax at a lower resolution.

• To cancel a resolution or exposure selection, press the [CA] key.

GHI

PQRS

BACK

RESOLUTION STANDARD FINE SUPER FINE

Note

CONVENIENT DIALLING METHODS (AUTO-DIALLING)

The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation (page 19). There are three types of auto-dialling: Rapid dialling, speed dialling, and group dialling. To program auto-dial numbers, see page 66.

• Rapid dialling A stored destination can be dialled by simply pressing a Rapid key ([01] to [50]). A name up to 36 characters in length can be programmed for the location (a maximum of 12 characters are displayed). When using F-code transmission, a sub-address and passcode (page 52) can also be programmed . The programmed user

names appear.

• Speed dialling (300 stations) A stored destination can be dialled by pressing the [SPEED] key, entering a 3-digit number (000 to 299), and pressing the [START] key ( ). A name (maximum 36 characters) can be stored fo r each destination. When using F-code transmission, a sub-address and passcode (page 52) can also be programmed.

The Speed number entry screen appears.

• Group dialling Multiple Rapid dial and/or Speed dial destinations can be stored in a Rapid key for Group dialling. Destinations can also be stored for Group dialling by entering fax numbers with the numeric keys. This is convenient for communicating with a group of other fax machines. The programmed group

names appear.

• REDIALLING The machine retains the last fax or phone number dialled. This number can be redialled by simply pressing the [REDIAL] key and then the [STA RT] key ().

•

If you pressed a numeric ke y during the prev ious call, the [REDIAL] key may not dial the correct number.

• Redialling is not possible to broadcast transmi ssion (page 31), serial polling (page 37), timer transmission (page 33), group dialling (page 19), or F-code transmission (page 59) destinations.

The last number dialled is displayed.

• ON-HOOK DIALLING This feature allows you to dial without lifting an extension phone conn ected to the machine . Press the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• If a person answers, lift th e extension phone to answer. (You can only speak to the other party if an extension phone is connected to the machine.)

• Faxes must be sent manually when using on-hook dialling. (Page 23)

• On-hook dialling is not possible using a Rapid key that includes a sub-address and passcode, or a group dial key.

• A combined total of 50 Rapid dial and group dial keys can be stored, and 300 speed dial destinations can be stored.

• Stored Rapid keys, group keys, and Speed dial destinations can be called up using a search name entered when the key or destination was stored. (Page 20)

• To prevent dialling a wrong number and sending a fax to an incorrect destination, check the message display carefully when you store the number. You can also check stored numbers by printing out the programmed information after storing the number (page 85).

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

XXXXXX

1234567890 MEMORY AUTO CONT A4R STANDARD

AUTO

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

Enter SPEED #.

SPEED:

___ (000-299) MEMORY AUTO CONT A4R STANDARD

AUTO

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

XXXXXX

:0123456789 BROADCAST CONT A4R STANDARD

AUTO

SHIFT

SPEAKER

REDIAL/PAUSE

SPEED

SCAN

COPY

Redialling. 100%

:0123456789 MANUAL AUTO CONT A4R STANDARD

AUTO

SHIFT

SPEAKER

REDIAL/PAUSE

COPY

ENTER DIAL #

: MANUAL AUTO CONT STANDARD

AUTO

Note

BASIC OPERATIONS

This chapter explains the basic procedures for sending and receiving faxes. There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory, The default transmission setting can be set to "MEMORY TX" or "DIRECT TX" using "SEND MODE" (page 106) in the system settings. To manually switch between "MEMORY TX" and "DIRECT TX", use the [COMM. SETTING] key. (See "Faxing by direct transmission" on page 22.) The following explanations generally assume that memory transmission is being used.

SENDING A FAX

BASIC PROCEDURE FOR SENDING FAXES

Make sure that the machine is in fax mode.

The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key. If auditing mode has been enabled for the fax function

in the system settings, a message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

Place the original(s) in the document feeder tray or on the document glass.

• Using the SPF/RSPF: page 12

• Using the document glass: page 12 If you are using the document glass to send multiple pages, place the first page first.

Check the original size. If the original is not a standard size or the size was not detected correctly, press the [ORIGINAL SIZE] key.

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. See "MANUALLY SETTING THE SCANNING SIZE" (page 13) to set the original size.

If needed, adjust the resolution and exposure settings. (Page 14)

To adjust the resolution and exposure settings, press the [RESOLUTION] key. (See "SELECTING RESOLUTION AND EXPOSURE SETTINGS" on page 14.)

Dial the fax number.

• The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, press the [C] key and then enter the correct number.

• Redialling and automatic dialling can also be used (pages 15, 19).

Entering a pause

If a pause is necessary when dialling out from a PBX or when dialling an international number, press the [REDIAL] key. (This key functions as a pause key

when entering a number.) If you press the [PAUSE] key once, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also press the [PAUSE] key to enter a hyphen and then enter another number using the numeric keys or a Rapid ke y. (This connects the numbers together, and is called Chain dialling.) * The duration of each pause can be changed

inthesystem settings. (See "PAUSE TIME" on page

100.)

You cannot place originals both in the SPF/RSPF and on the document glass and send them in a single fax tr a nsm ission.

C S

LINE DATA

FAX

SCAN

Note

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

ORIGINAL SIZE AUTO

A3 B4

COPY RATIO

ADDRESS ADDRESS

EXPOSURE COLOUR MODE PROGRAM

PAPER SELECT

RESOLUTION

AUTO IMA

FORMA

BROADCA

FAX

RESOLUTION STANDARD FINE SUPER FINE

AUTO

Group keys cannot be used for chain dialling.

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

Stand-by. 100%

:0123456789 MEMORY AUTO CONT A4R STANDARD

AUTO

SHIFT

SPEAKER

REDIAL/PAUSE

SPEED

SCAN

COPY

Note

BASIC OPERATIONS

Press the [START] key ( ).

• Scanning begins.

• If the line is free, the machine will dial the receiving machine and begin transmission as soon as the first page is scanned. (Quick online transmission: page

24)

• If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the original are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously st ored jobs are completed.)

If scanning is completed normally, the following screen is appears briefly and then the display returns to the base screen.

Press the [START] key ( ).

Scanning begins.

If you have another page to scan, change pages and then press the [START] key ( ).

• Repeat this sequence until all pages have been scanned.

• You can change the resolution and exposure settings as needed for each. (page 14)

• If no action is taken for one minute (the [START] key ( ) is not pressed), scanning automatically ends and the transmission job is stored. (This function can be disabled in the system settings.)

After the last page is scanned, press the [READ-END] key ( ).

Open the SPF/RSPF and remove the original. When the original is removed or any key operation is performed, the display returns to the base scr een. (The destination is automatically called and the document transmitted after any previously stored jobs are completed.)

Using the SPF/RSPF

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R STANDARD

AUTO

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R STANDARD

AUTO

Using the document glass

READING XX% No.001 P-XXX

MEMORY AUTO CONT A4R STANDARD

AUTO

[START]:CONTINUE

[#]:READ-END

MEMORY AUTO CONT A4R STANDARD

AUTO

@.-

READ-END

READ END XX% No.001 P-XXX

MEMORY AUTO CONT A4R STANDARD

AUTO

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. T o cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 25.

• A job number (3 digits) appears in the display with "READ END" when memory transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

• If the power is turned off or a power failure occurs while an original is being scanned in the SPF/RSPF, the machine will stop and an original misfeed will occur. After power is restored, remove the original as explained in "MISFEED IN THE SPF/RSPF" in the Operation Guide for the machine.

Note

BASIC OPERATIONS

TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING)

Fax numbers can be dialled by automatic dialling (Rapid dialling and group dialling) instead of pressing the numeric keys. Follow the steps below to send a fax using an aut o dial number. To use an auto dial nu mber, the name and fax number of the destination must first be stored. See page 15 for information on auto-dialling and page 66 for information on programming auto-dial destinations.

Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Press the Rapid key or group key for the desired destination.

The name programmed for the destination ca n be displayed by pressing the Rapid key.

The name programmed for the grou p can be displayed by pressing the group key.

Continue from step 6 of "BASIC PROCEDURE FOR SENDING FAXES" (page 18).

If an original has been placed, scanning of the original will begin automatically without the need to press the [START] key in step 6 on page 18.

SENDING A FAX BY SPEED DIALLING

In addition to Rapid dialling and group dialling, you can also send a fax by pressing the [SPEED] key and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialling. The 3-digit Speed Dial nu mber is entered with the numeric keys when programmed. (See "STORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS" on page 66.)

Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Press the [SPEED] key.

The Speed Dial number entry screen appears.

Enter the 3-digit Speed Dial number with numeric keys.

• Enter the 3-digit Speed Dial number entered when the Speed Dial number was programmed. (See step 7 of "Storing Rapid keys and Speed Dial numbers" on page

67.)

• If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that is not programmed in the machine, press the [C] key and then enter the correct numb er. If you do not know the Speed Dial number, print out the "SPEED # LIST". (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

Continue from step 6 of "BASIC PROCEDURE FOR SENDING FAXES" (page 18).

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

XXXXXX

: 1234567890 MEMORY AUTO CONT A4R STANDARD

AUTO

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

XXXXXX

:0123456789 BROADCAST CONT A4R STANDARD

AUTO

SYMBOL

REDIAL/PAUSE

SPEED

COMM. SETTING

FAX

SCAN

Enter SPEED #.

SPEED:

___

(000-299) MEMORY AUTO CONT A4R STANDARD

AUTO

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. T o

cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on (page 25).

• A job number (3 digits) appears in the display with "READ END" when transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

Note

BASIC OPERATIONS

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY)

At the time of dialling, you can enter letters to search for a destination stored in a Rapid key, Spe ed Dial nu mber, or Group key.

Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Press the [ADDRESS] key.

The search letter entry screen appears.

Enter the search letters with the letter entry keys (page palette) (you can also skip entry of search letters and go directly to the next step to display the first destination in the address list).

Up to 10 of the following types of characters can be entered. Upper case letters, lower case letters, numbers, special characters (See "ENTERING CHARACTERS" on page 86.) Enter numbers with the numeric keys.

Press the [OK] key.

The address list appears.

Select the desired destination with the [ ] or [ ] key.

• The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.

• If not all letters of the destination name appear, press the key to display the full name. Press the

key once again to return to the original screen.

Press the [OK] key.

The selected destination is entered.

Continue from step 6 of "BASIC PROCEDURE FOR SENDING FAXES" (page 18).

COPY RATIO

ADDRESS ADDRESS

GRAM

PAPER SELECT RESOLUTION RESOLUTION

AUTO IMAGE

FORMAT

BROADCAST

OUTP ORIGINAL ORIGINAL

KEY WORDS

ABC

46 47 48 49 50

41 42 43 44 45

36 37 38 39 40

31 32 33 34 35

26 27 28 29 30

ABCDE

FGHI J

KLMNO

PQRST

KEY WORDS A

[OK]:SEARCH

ABC

GHI

PQRS

BACK

ADDRESS Johnson Parker Stevens [#]:LIST DETAIL

• To cancel transmission To cancel transmission while "READING" appears or before the key is pressed, press the [C] or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 25.

ACC

ADDRESS Johnson Parker Stevens [#]:LIST DETAIL

Note

BASIC OPERATIONS

FAXING A TWO-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D)

Follow the steps below to automatically transmit both sides of a two-sided original. (This is only possible on models that have an RSPF installed.)

Make sure that the machine is in fax mode.

When the machine is in fax mode, the [FAX] key indicator is lit. If the indicator is not on, press the [FAX] key. If auditing mode has been enabled for the fax function in the system settings, a

message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (five digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

Place the original(s) in the document feeder tray. (See "USING THE SPF/RSPF" on page 12.)

Check the original size.

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. If the original size was not correctly detected, see "MANUALLY SETTING THE SCANNING SIZE" (page 13) and set the correct original size.

Press the [DUPLEX SCAN] key.

The duplex mode selection screen appears.

Select "2-SIDED" with the [ ] or [ ] key.

Press the [OK] key.

The duplex original type selection screen appears.

Select book or tablet for the duplex original type with the [ ] or [ ] key.

Press the [OK] key.

You will return to the base screen and the duplex scanning mode icon will appear.

Continue from step 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Do not use an original that is not a standard size (A3, B4, A4, A4R, A5, 8-1/2" x 11", 8-1/2" x 11"R (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, A4, A4R if the machine uses inch-based paper sizes)). Otherwise a scanning error or cut-off image may result.

Note

C S

LINE DATA

FAX

SCAN

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYAUTO IMAGE

FORMAT

BROADCAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

ORIGINAL SIZE AUTO

A3 B4

DUPLEX SCAN DUPLEX SCAN

2-SIDED COPYMAGE

CAST

OUTPUT ORIGINAL SIZE ORIGINAL SIZE

DUPLEX SCAN 1-SIDED 2-SIDED

ACC

DUPLEX SCAN 1-SIDED 2-SIDED

GHI

PQRS

BACK

DUPLEX SCAN BOOKLET

• Booklets and tablets T w o-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Duplex scanning is cancelled when the transmission is completed, or when the [CA] key is pressed.

•

Duplex scanning of tw o-side d originals is o nly possi b le wh en an RS PF is used . A uto matic scanning of both sides of an original is not possib le when the document glass is used.

•

Automatic scanning of both sides of an original longer than A3 (11" x 17") is not possible.

•

The image of the back side of the original is rotated 180 degrees if needed at the time of transmission, and thus there is no need to change the orientation at the receiving machine.

• To cancel duplex scanning, select "1-SIDED" in step 5 and then press the [OK] key.

• When duplex scanning is enabled, dual page scan (page 42) cannot be enabled.

Note

Booklet Tablet

BASIC OPERATIONS

Transmission settings (memory transmission mode and direct transmission mode)

Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmit ted directly without being scanned into memory. There are two types of memory transmission: "Storing a transmission" (page 23), where all pages of the original are scanned into memory before transmissio n begin s, a nd "Qu ick online transmission" (page 24), where the destination is dialled after the first page is scanned and the remaining pages are transmitted as they are scanned. During a memory transmission, it may happen that the memory becomes full while the originals are being scanned. (See "If the memory becomes full during transmission of a stored transmission job" on page 23 and "If the memory becomes full during a quick online transmission" on page 24.) The number of pages that can be stored in memory varies depending on the content of the pages, the transmission settings, and whether memory has been added. If there are too many pages and memory tran smission is not possible, you can press the [COMM. SETTING] key to switch from memory transmission to direct transmission. When direct transmission is used, transmission begins after the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a convenient means of performing an interrup t transmission whe n there ar e a large number of stored transmission job s. To switch between memory transmission and direct transmission, see the following "Faxing by direct transmission".

Faxing by direct transmission

Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Press the [COMM.SETTING] key

The communication settings screen appears.

Select "TX" with the [ ] or [ ] key.

Press the [OK] key.

Select "DIRECT TX" with the [ ] or [ ] key.

Press the [OK] key.

Dial the fax number.

Group dialling cannot be used.

When transmission is performed manually using an extension phone connected to the machine or using on-hook dialling, direct transmission is automatically selected. (Memory transmission is not possible.)

Note

The communication settings screen can also be displayed from the function selection screen. Press the [SPECIAL FUNCTION] key to display the special function selection screen, select "COMM. SETTING" with the [ ] or [ ] key, and press the [OK] key.

SYMBOL

SPACE/–

SPEED

COMM. SETTING

FAX

SCAN

Note

ACC

COMM. SETTING TX RX

GHI

PQRS

BACK

SELECT SENDING MEMORY TX DIRECT TX

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

@.-

READ-END

ACC. #-C

BASIC OPERATIONS

Press the [START] key.

When using the document glass, multiple original pages cannot be transmitted in a single transmission.

Faxing by manual transmission (using the [SPEAKER] key)

Perform steps 1 to 4 of "BASIC PROCEDURE FOR SENDING FAXES" (page 17).

Press the [SPEAKER] key

When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the [ ] or [ ] key. Note that this will not change the volume setting in the system settings. Ringing will be heard from the speaker on the left side of the machine (toward the back) when the [SPEAKER] key is used for dialling.

Perform steps 7 and 8 of "Faxing by direct transmission" (page 22 to 23).

Storing transmission jobs (memory transmission)

When the line is in use, the transmission job is temporari ly stored in memory. When the current job and any previously stored jobs are completed, transmission begins automatically. (Thi s is called memo ry tr ansmission.) T his means that transmission jobs can be stored in me mory by p erform ing a tran smission o peration while the mach ine is occupied with another transmission/reception operation. Up to 50 jobs can be stored in memory at once. After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 26) Note that depending on the number of pages stored in memory and the transmission settings, it may not be possible to store 50 jobs in memory.

• The procedure for storing a transmission job is the same as the procedure in "BASIC PROCEDURE FOR SENDING FAXES" on page 17.

• If you have not yet pressed the [START] key ( ), you can cancel a transmission job by pressing the [C] key.

•

If you have already pressed the [START] key

()

, see "Cancelling a stored transmission job" (page 26). If the

original is still being scanned after the [START] key

()

is pressed, you can press the [C] key to cancel the

transmission.

•

If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.

After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (Page 26)

If the memory becomes full during transmission of a stored transmission job

If the memory becomes full while scanning the first page of a document, the transmiss ion job is auto matically c ancelled. If the memory becomes full while scanning the second page or a following p age, scanning stops. In this case, you can either press the [C] key to cancel the transmissio n, or press the [OK] key to transmit only those pages which were completely scanned.

• To change from "Direct Transmission" back to "Memory Transmission", select "MEMORY TX" in step 5.

• To cancel a direct transmission, press the [C] key.

Note

SHIFT

SPEAKER

REDIAL/PAUSE

COPY

ENTER DIAL #

: MANUAL AUTO CONT STANDARD

AUTO

• To cancel dialling using the [SPEAKER] key when you need to redial the number or because transmission was interrupted, press the [SPEAKER] key once again.

• As the original is not stored in memory when direct transmission and manual transmission are used, the following functions cannot be used. Broadcast transmission (page 31), timer transmission (page 33), F-code relay broadcast transmission (page 63), redial (page 107), image rotation (page 105), duplex scanning, dual pages, and others.

• When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the receiving machine is established.

Note

BASIC OPERATIONS

Quick On-line

When you use the SPF/RSPF to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destinat ion after the first page is scanne d and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. When a quick online transmission is being performed, the message display shows "READING" "DIALLING" - "COMM." - "SENDING" in that order until scanning of the remaining pag e s is com ple te d. When all pages have been scanned, "READ END" appears before the above messages appear. If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory transmission). (See "Storing transmission jobs (memory transmission)" on page 23.)

If the memory becomes full during a quick online transmission

If the memory becomes full while scanning the first page of a document , the transmission job is automatically cancelled. If the memory becomes full while scanning the second page o r a following page, t hose pages which were completely scanned will be transmitted.

If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval. (Two attempts are made at an interval of 3 minutes.*

1 *3

) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the job. (Page 26) *1 The settings can be changed in the system settings. (See "RECALL SETTING (BUSY)" on page 106.) *3 Varies depending on country and region.

If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*2 *3, the transmission is stopped and then automatically re-attempted later. One attempt is made at an interval of 1 minute.*

) If you do not want the machine to re-attempt the transm ission, press the [FAX STATUS] key and cancel t he job. (Page 26) This machine also supports error correction mode (ECM) and is set to automatically resend any part of a fax that is distorted due to noise on the line. *2 The settings can be changed in the system settings. (See "RING TIMEOUT IN AUTO TX" (page 10 7) and

"RECALL SET (ERR)" (page 107).)

*3 Varies depending on country and region.

Image rotation

The machine is initially set to rotate a vertically-placed ( ) document 90° so that it is oriented horizontally ( ) before transmission (A4 (8-1/2" x 11") originals are rotated to A4R (8-1 /2" x 11"R) and A5R originals are rotated to A5). A4R (8-1/2" x 11"R) originals and A5 originals are not rotated. In Taiwan, B5R originals are also rotated to B5 (however, B5 originals are not rotated). If desired, you can disable the rotation function in the system settings as explained on "ROTATE TX" (page 105).

The machine is initially set (factory setting) to perform Quick On-line transmission. If desir ed, you can di sable this function in the system settings. (See "QUICK ON LINE TX" on page 106.) When an original is transmitted using the following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)

• Sending a fax from the document glass.

• Broadcast transmission (page 31)

• Timer transmission (page 33)

• F-code transmission (page 52 in Chapter 4)

Place A5 size originals so that they are oriented vertically ( ). If oriented horizontally, ( A5R orientation), press the [ORIGINAL SIZE] key and specify the correct original size (select "A5R") (See "MANUALLY SETTING THE SCANNING SIZE" on page 13.)

Note

BASIC OPERATIONS

CANCELLING A FAX TRANSMISSION

To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (P rinting of a received fax cannot be cancelled.)

Cancelling a fax transmission

Press the [FAX STATUS] key.

• When a transmission is in progress, the job being transmitted is displayed.

• If the displayed job is not the job that you wish to cancel, it is likely that the job to be cancelled is a stored job waiting for transmission. Press the [BACK] key to display the fax status selection screen and then follow the procedure in "Cancelling a stored transmission job" on page 26 to cancel the job.

Press the [C] key.

A screen asking you to confirm cancellation of the transmission appears.

Press the [OK] key.

The transmission is cancelled.

To cancel a transmission while the original is being scanned ("READING" appears in the message display) or before the key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the [C] or [CA] key can be pressed.

Note

When a transmission is not in progress, the following fax status selection screen appears.

SPECIAL

FUNCTION

FAX STATUS

DATA

ON LINE

COMM. 0123456789 MEMORY TX No.XXX

Note

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

DEF

MNO

INTER

Job cancelled. YES NO

• If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select "NO", and press the [OK] key.

• You can check cancelled operations in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report. Additional information on the display during transmission

(A) Destination name

The name of the destination appears if programmed.

(B) Transmission method name

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

Appears during sending.

(D) Document number

The document number assigned at the time of scanning in memory transmission mode appears.

GHI

PQRS

BACK

Note

COMM. 0123456789 MEMORY TX P-XXX No.XXX

(A) (B) (C) (D)

BASIC OPERATIONS

Cancelling a stored transmission job

If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead of the [C] key in step 4 to exit.

Press the [FAX STATUS] key.

The fax job status screen is displayed.

Select "TX/RX RESERVE" with the [ ] or [ ] key.

Press the [OK] key.

The first stored transmission job appears.

Press the [ ] or [ ] key until the transmission job that you wish to cancel appears.

Press the [C] key.

The transmission cancel confirmation screen appears.

Select "YES" with the [ ] or [ ] key.

Press the [OK] key.

The selected transmission job is cancelled.

If you wish to cancel another transmission job, repeat steps 1 through 6.

When a transmission is in progress, the job being transmitted is display ed. Press the [BA CK] key to display the fax status selection screen.

SPECIAL

FUNCTION

FAX STATUS

DATA

ON LINE

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

Note

COMM. 0123456789 SERIAL POLL MODE

/XXX

ACC

FAX STATUS TX/RX JOBS TX/RX RESERVE TX/RX COMPLETED

GHI

PQRS

BACK

WAITING XXX/XXX SBC Co. TX/RX RESERVE P-XXX No.XX 09:55

DEF

MNO

INTER

Job cancelled. YES NO

You can check cancelled recall mode jobs in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report.

Contents of the stored job screen (screen of step 3)

(A) Current status

"WAITING" will appear next to stored transmission jobs and timer transmission jobs. "RECALL" will appear next to recall mode jobs.

(B) Destination

The name of the destination appears if programmed.

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

(D) Number of pages stored

In the case of a stored transmission job, the document number assigned at the time of scanning appears.

(E) In the case of a timer transmission, the

timer job number appears.

(F) In the case of a timer transmission, the

timer job number appears. "Prepared" will appear for a stored transmission job.

Status of completed jobs To check the status of completed jobs, select "TX/RX COMPLETED" in step 2 and press the [OK] key in step 3.

Job cancelled. YES NO

Note

WAITING XXX/XXX 01234 TX P-XXX No.XX XX:XX

(B) (C)

(A)

(D) (F)

(E)

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print received faxes, see "FAX PRINT HOLD FUNCTION" on page 29.

RECEIVING A FAX

The machine will ring* and reception will automatically begin.

The LINE indicator lights up.

Reception ends.

• When reception ends, the machine sounds a beep.

• When the optional job separator tray kit is installed, received faxes are output to the job separator.

Earlier output of received data

If a fax cannot be printed because the machine is out of the appropriate paper and another fax is subsequently received that can be printed, the subsequently received fax will be printed before the fax that cannot be printed. This also happens when there are several faxes in memory that cannot be printed. This function can be disabled in the system settings. (See "EARLIER OUTPUT" on page 110.)

• You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory transmission)" on page 23.)

• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION" (page 109) in the system settings.

• If a extension phone is not connected to the machine, use automatic reception.

• In order to receive faxes, paper must be loaded in the paper tray. See "LOADING PAPER" in the Operation Guide for the machine to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and verticall y ( ) oriented paper. However, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.

Note

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can change the number of rings to any number from 0 to 9 in the system settings. (See "#OF RINGS AT. RX" on page 108.) If the number of rings is set to 0, the machine will receive faxes without ringing.

The job separator has a sensor that detects when a tray is full. When approximately 100 sheets accumulate in a tray, a message appears in the display and fax printing stops. If this happens, remove the sheets. Printing will resume momentarily.

Note

BASIC OPERATIONS

F-code confidential fax reception

When a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the base screen of fax mode (message display (1) on page 9). The icon also appears in front o f the box in the F-code confidential box name screen in the display. (Step 6 on page 61) Print the received fax as explained in "PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX" (page 61).

If received data cannot be printed

If the machine runs out of paper or toner, or a paper misfeed o ccu rs, or if the machine is pr int ing a print or copy job , received faxes will be held in memory until printing becomes possible. The received faxes are automatically printed when printing is possible. When received faxes are held in memory, the DATA indicator at the upper right of the [FAX] key blinks. You can also use the forwarding function to have another fax machine print the received faxes. (See "FORWARDING FUNCTION" on page 49.)

In order to receive faxes, paper must be loaded in the paper tray. Load appropriate paper as explained in "LOADING PAPER" in the Operation Guide for the machine. The difference between vertically and horizontally oriented A4 and A4R paper (8-1/2" x 11" and 8-1/2" x 11"R paper), is automatically adjusted at the time of reception, so there is no need to load paper in both orientations. Howev er, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.

• If you wish to use A5 (5-1/2" x 8-1/2") paper to receive faxes, load A5 (5-1/2" x 8-1/2") paper in tray 1 of the machine and set the paper size to A5 (5-1/2" x 8-1/2"). Only tray 1 can be set to A5 (5-1/2" x 8-1/2") size.

• If you receive a fax that is larger than the loaded paper, the system setting uses "RECEIVED DATA PRINT CONDITION" on page 109 to print it out in the following manner: If "REDUCTION" is set up, the image is automatically reduced before printing.

If "DIVISION" is set up, the image is split onto multiple sheets of paper and printed on them at actual size.

If "ACTUAL SIZE" is set up, the image is printed at actual size without being split.

*1 If the loaded paper is of the B5 size or less, the received image may not be printed depending upon the

width and length of the image data.

*2 The received image won't be printed until you load the paper larger than the actual size.

• In fax mode, printing is not possible on 11" x 17", 8-1/2" x 14", 5-1/2" x 8-1/2" sizes. (Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used for printing.) (If your machine uses inch-based paper sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used for printing.))

• If the paper runs out while a fax is being printed, printing will automatically continue using the closest size of paper in another tray.

• If you change the size of paper loaded in a tray, change the tray's paper size setting.

• Faxes cannot be printed correctly if the actual paper size is different from the paper size setting. Be sure to set the tray's paper size setting to the same paper size as the paper loaded in the tray. For example, if y ou receiv e an A3 (11" x 17") size fax when B4 (8-1/2" x 14") paper is loaded in the tray and the tray's paper size setting is A3 (11" x 17"), the fax will be printed on B4 (8-1/2" x 14") paper and part of the image may be cut off If the paper loaded in the tray is larger than the paper size setting, paper larger than the recognized fax size will be used. (A message prompting you to check the tray's paper size setting will appear.)

• Received faxes cannot be printed on paper inserted in the bypass tray.

Note

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Sharp MX-M202D,MX-M232D,MX-M182D,MX-FX13 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual