Sharp MX-5112 Reference Manual

Print & Copy Control Solution

Sharp MFP’s

Card & Windows Authentication

Photocopier Guide and Reference Information

1

Print & Copy Control

Solution

Access control using:

 Proximity Card
 Windows Authentication

Photocopier Guide and Reference Information

2

Important Notice:

The core of this manual is

based on the Sharp MX-5112

If you are using other Sharp
copier models please refer to
pages 23 - 36 of this manual

User Authentication Methods

3

User Authentication Methods at the

Multifunctional Photocopier

Windows Log-on

Card

NOTE: At least one of the following methods of authentication

will be enabled on the Sharp Multifunctional Product (MFP)

Authentication at the MFP

4

How to

Authenticate

at the Sharp MX-5112

5

Methods of Authentication

The devices are setup to allow authentication in one of two
ways:

1. Presenting your card, or;

2. The input of your Windows user credentials;

Authentication using Card

You should present your card at the reader on the right hand side of the
device. The reader is embedded within the machine so it is not visible to
the eye. However, you should present your card against the recess as
shown above.

Authentication at the MFP

6

Authentication using Logon Credentials

Authentication at the MFP

The above screen is the default screen which will be presented when

you walk-up to the device.

You are required to input your username, followed by your password.

7

Authentication at the MFP

Successful Authentication

When authentication has been successful you will be presented
with the OSA Home Screen:

8

Photocopying

How to

Access Photocopying

at the

Sharp MX 5112

9

Photocopying

Once you have authenticated at the MFP (see Page 5 for details):

Select “Enable Device Black/White or Enable Device Color” from the

OSA Home Screen:

The “Enable device” key presents you with the Device Home Screen:

10

Photocopying

Select the “Copy” key on the Device Home Screen.

11

Photocopying

IMPORTANT: Select the logout key shown at the top of the screen

to end the session.

The “Copy” key takes you directly into copy mode.

12

Printer Guide and Reference Information

MAC Printer Box and Printer Features Screen

Important.

If you require colour, please

select the Automatic option

and not the colour option.

Select the
required
Duplex

Printer Guide and Reference Information

Windows Printer Box and Printer Driver Properties Screen

The Windows Printer Dialog (Ctrl + P) Properties (First Screen)

13

How to Print to the MFP

1. When your document is ready, press Control + P or select “Print”
from the File menu.

2. Select the Follow-You printer, which will be called Sharp, from the
drop-down menu in the printer name box.

3. Set the number of prints required.

4. Click on Properties and check that the Colour/Black and White tick

box is set correctly for the way in which you want to print.

5. Select the Document Style and Finishing options are set as
required (duplex or stapling).

6. Click OK for all settings and OK to print.

7. Collect prints from MFP.

Printer Guide and Reference Information

14

Printing Preferences

IMPORTANT

Black only is the printing

default.

To print in colour untick

the “Black and White Print”

box

IMPORTANT

Select the
required 1­Sided or 2­Sided

Select Staple

requirements

(Only select
when the
printer is fit­ted with a
staple unit)

DO NOT USE THIS

COLOUR TAB

15

After completing your
document send it to

print.

Select the Follow-You

(Sharp) printer.

(If there are several
F o l l o w - Y o u p r i n t
queues available select
the one on a print
server that serves your
office/site)

Select OK to print

NOTE:

When your print has been sent to a Follow-You (Sharp) print queue you
can go to any of the Sharp printers and photocopiers that are situated
around the site to retrieve your prints. Prints will be stored in the Follow-

You queue for a maximum of 20 hours, after which they will be

automatically deleted.

Follow-You Printing Guide

16

How to

Release Prints

at the

Sharp MX-5112

Releasing Prints at the MFP

17

Once you have authenticated at the MFP (see Page 5 for details):

Releasing a Single Print Job

To release a single print job you select “Print selection” from the OSA

Home Screen:

Releasing Prints at the MFP

Releasing Prints at the MFP

18

To release a print job you have to select it. You do this by simply
tapping the job on the touch screen. Once the job has been
selected it will be highlighted in blue. Once the job has been
highlighted it can be released by selecting the print icon in the
top right-hand side of the control panel.

You can delete jobs in a similar way. You highlight the jobs
which are no longer required and then simply press the delete
button towards the top right-hand corner of the screen.

You can return to the OSA Home Screen by pressing the Back
key. Select Logout from the OSA Home Screen to end the

session.

Releasing Prints at the MFP

19

Releasing All Print Jobs

To release all of the print jobs which you have sent over a period

of time you select “Print all jobs”. This will automatically print
all of the user’s jobs which are awaiting release.

NB: Print Jobs will only be held for a period of 10 hours from
the time the job gets sent. If jobs have not been released
during this timeframe they will get deleted from the system.

Scan to Email and Home Folder

20

How to

Scan at the

Sharp MX-5112

21

Scan to Email and Home Folder

Once you have authenticated at the MFP (see Page 5 for details):

Select “Enable Device Black/White or Enable Device Color” from the

OSA Home Screen:

The “Enable device” key presents you with the Device Home Screen.

Scan2me allows you to scan directly back to your own home folder.

22

Scan to Email and Home Folder

Scan2me presents the following screen:

The software is set to automatically scan documents directly back to

the authenticated user’s email address (select email key) or home

folder (select Network Key). Once the documents have been inserted
into the document feeder the “Scan2me” button on the right-hand side
of the control panel will begin the scan process.

IMPORTANT: Select the logout key shown at the top of the screen
to end the session.

Authentication at the MFP

23

How to

Authenticate

at the

Sharp MX-

311/312

24

Authentication at the MFP

Methods of Authentication

The devices are setup to allow authentication in one of two
ways:

1. Presenting your card, or;

2. The input of your Windows user credentials;

Authentication using Card

You should present your card at the reader on the right hand side of the
device. The reader is embedded within the machine so it is not visible to
the eye. However, you should present your card against the recess as
shown above.

25

Authentication at the MFP

Authentication using Logon Credentials

The above screen is the default screen which will be presented when
you walk-up to the device.

You are required to input your username, followed by your password.

26

Authentication at the MFP

Successful Authentication

When authentication has been successful you will be presented

with the OSA Home Screen:

Photocopying

27

How to

Access Photocopying

at the

Sharp MX 311/312

28

Once you have authenticated at the MFP (see Page 24 for details):
Select “Enable Device” from the OSA Home Screen:

Photocopying

The “Enable device” key presents you with the Device Home Screen:

Select the “Copy” key on the Device Home Screen.

29

Photocopying

The “Copy” key takes you directly into copy mode.

On completion of your photocopying select Logout on the operation panel

This will take you back to the OSA Home Screen (see top of Page

28). IMPORTANT: Select Logout to end the session.

30

How to

Release Prints

at the

Sharp MX-311/312

Releasing Prints at the MFP

31

Releasing Prints at the MFP

Once you have authenticated at the MFP (see Page 5 for details):

Releasing a Single Print Job

To release a single print job you select “Print selection” from the OSA

Home Screen:

Releasing Prints at the MFP

32

To release a print job you have to select it. You do this by simply
tapping the job on the touch screen. Once the job has been
selected it will be highlighted in blue. Once the job has been
highlighted it can be released by selecting the print icon in the
top right-hand side of the control panel.

You can delete jobs in a similar way. You highlight the jobs
which are no longer required and then simply press the delete
button towards the top right-hand corner of the screen.

You can return to the OSA Home Screen by pressing the Back

key.

Releasing Prints at the MFP

33

IMPORTANT: Select Logout to end the session

Releasing All Print Jobs

To release all of the print jobs which you have sent over a period

of time you select “Print all jobs”. This will automatically print
all of the user’s jobs which are awaiting release.

NB: Print Jobs will only be held for a period of 10 hours from
the time the job gets sent. If jobs have not been released
during this timeframe they will get deleted from the system.

34

How to

Scan at the

Sharp MX-311/312

Scan to Folder

35

Scan to Folder

Once you have authenticated at the MFP (see Page 24 for details):

Select “Enable Device” from the OSA Home Screen:

The “Enable device” key presents you with the Device Home Screen.

Scan2me allows you to scan directly back to your own home folder.

36

Scan to Folder

Scan2me presents the following screen:

The software is set to automatically scan documents directly back to

the authenticated user’s home folder. Once the documents have been
inserted into the document feeder the “Scan2me” button on the right-

hand side of the control panel will begin the scan process.

To return to the OSA Home Screen you simply press the OSA key
shown at the top of the screen.

IMPORTANT: Select Logout to end the session

37

Print from your own device.

eprint.bangor.ac.uk

Check your print history

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Help and Support

For help and support please follow the instructions from the sticker on
the front of the machine:

Head Office: Northern House, Moor Knoll Lane, East Ardsley

Wakefield, WF3 2EE

www.iotplc.com

Branches throughout the UK – London, Bristol, Basildon,

Long Eaton, Wigan, and Ayr