Sharp FONS2 User Manual

MODEL

FO-NS2

Please keep this manual as the information mentioned below is very important.

FO-NS2

APPLICATION NUMBER

NIC SERIAL NUMBER

PRODUCT KEY

Sharpdesk Serial Numbers

(5 Licenses)

NETWORK SCANNER

EXPANSION KIT

OPERATION MANUAL

1. Setting the IP Address

Printing out the Network Settings

Mail Server and DNS Server Settings

Storing Network Scanning Destinations

5. Scan to E-mail Setup

Scan to E-mail Using the E-mail Key

Sending an Image Using a Rapid Key or Speed Dial Number

Installing the Network Scanner Software

9. Troubleshooting

For detailed information on the software in the CD-ROM, please view the user's guides (PDF format) that are included on the CD-ROM.

The explanations of screens and procedures in this manual are for Windows

98. The screens may vary depending on your Windows version and configuration.

Warranty

While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

Trademark information

• Sharpdesk is a trademark of Sharp Corporation.

• Microsoft, Windows, Windows NT, and Internet Explorer are trademarks of

Microsoft Corporation in the U.S.A. and other countries.

• Netscape Navigator is a trademark of Netscape Communications

Corporation.

• Acrobat and Adobe are trademarks of Adobe Systems Incorporated.

• Eastman Software is a trademark of Eastman Kodak Company.

• All other company names and product names appearing in this manual are

the trademarks of their respective owners.

SOFTWARE LICENSE

PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THE SOFTWARE. BY USING THE SOFTWARE, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE.

1. License.

this License, whether on disk, in read only memory, or on any other media (the "Software") and related documentation are licensed to you by SHARP. You own the disk on which the Software is recorded but SHARP and/or SHARP'S Licensors retain title to the Software and related documentation. This License allows you to use the Software on one or more computers connected to a single printer and make one copy of the Software in machine-readable form for backup purposes only. You must reproduce on such copy the SHARP copyright notice, the copyright notice of SHARP'S Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.

2. Restrictions.

proprietary material which is owned by SHARP and/or its Licensors and in order to protect them you may not decompile, reverse engineer, disassemble or otherwise reduce the Software to a human-perceivable form. You may not modify, network, rent, lease, loan, distribute or create derivative works based upon the Software in whole or in part. You may not electronically transmit the Software from one computer to another or over a network.

3. Termination.

any time by destroying the Software and related documentation and all copies thereof. This License will terminate immediately without notice from SHARP and/or SHARP'S Licensors if you fail to comply with any provision of this License. Upon termination you must destroy the Software and related documentation and all copies thereof.

4. Export Law Assurances.

other technical data received from SHARP, nor the direct product thereof, will be exported outside the United States except as authorized and as permitted by the laws and regulations of the United States. If the Software has been rightfully obtained by you outside of the United States, you agree that you will not re-export the Software nor any other technical data received from SHARP, nor the direct product thereof, except as permitted by the laws and regulations of the United states and the laws and the regulation of the jurisdiction in which you obtained the Software.

5. Government End Users.

of the United States Government, the following provisions apply. The Government agrees:

6. Limited Warranty on Media.

recorded to be free from defects in materials and workmanship under normal use for a period of ninety (90) days from the date of purchase as evidenced by a copy of the receipt. The entire liability of SHARP and/or its Licensors and your exclusive remedy will be replacement of the disk which fails to meet the limited warranty provided by this Clause

6. A disk will be replaced when it is returned to SHARP or a SHARP authorized representative with a copy of the receipt. SHARP will have no responsibility to replace a disk damaged by accident, abuse or misapplication.

The application, demonstration, system and other software accompanying

The Software contains copyrighted material, trade secrets and other

This license is effective until terminated. You may terminate this License at

You agree and certify that neither the Software nor any

If you are acquiring the Software on behalf of any unit or agency

(i) if the Software is supplied to the Department of Defense (DoD), the Software is classified as "Commercial Computer Software" and the Government is acquiring only "restricted rights" in the Software and its documentation as that term is defined in Clause 252.227-7013 (c)(1) of the DFARS; and

(ii) if the Software is supplied to any unit or agency of the United States Government other than DoD, the Government's rights in the Software and its documentation will be as defined in Clause 52.227-19 (c)(2) of the FAR or, in the case of NASA, in Clause 18-52.227-86 (d) of the NASA Supplement to the FAR.

SHARP warrants the disks on which the Software is

ANY IMPLIED WARRANTIES ON THE DISKS, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN DURATION TO NINETY (90) DAYS FROM THE DATE OF DELIVERY. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM JURISDICTION TO JURISDICTION.

7. Disclaimer of Warranty on Software.

use of the Software is at your sole risk. The software and related documentation are provided "AS IS" and without warranty of any kind and SHARP and SHARP'S Licensor(s) (for the purpose of provisions 7 and 8, SHARP and SHARP'S Licensor(s) shall be collectively referred to as "SHARP") EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SHARP DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS, OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SOFTWARE WILL BE CORRECTED. FURTHERMORE, SHARP DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE OR RELATED DOCUMENTATION IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY SHARP OR A SHARP AUTHORIZED REPRESENTATIVE SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY. SHOULD THE SOFTWARE PROVE DEFECTIVE, YOU (AND NOT SHARP OR A SHARP AUTHORIZED REPRESENTATIVE) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION, SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

8. Limitation of Liability.

SHALL SHARP BE LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OR INABILITY TO USE THE SOFTWARE OR RELATED DOCUMENTATION, EVEN IF SHARP OR A SHARP AUTHORIZED REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.

In no event shall SHARP'S total liability to you for all damages, losses, and causes of action (whether in contract, tort (including negligence) or otherwise) exceed the amount paid by you for the Software.

9. Controlling Law and Severability.

Macintosh and Microsoft Windows, this license shall be governed by and construed in accordance with the laws of the state of California and Washington, respectively. If for any reason a court of competent jurisdiction finds any provision of this License, or portion thereof, to be unenforceable, that provision of the License shall be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this License shall continue in full force and effect.

10. Complete Agreement.

parties with respect to the use of the Software and related documentation, and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter. No amendment to or modification of this License will be binding unless in writing and signed by a duly authorized representative of SHARP.

UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE,

This License constitutes the entire agreement between the

You expressly acknowledge and agree that

For a portion of the Software related with Apple

Table of Contents

1. Setting the IP Address 6

Initializing the network interface board . . . . . . . . . . . . . . . . . . . . . . . . 8

2. Printing out the Network Settings 9

3. Mail Server and DNS Server Settings 10

Accessing the Web page in the machine . . . . . . . . . . . . . . . . . . . . . 10

Mail server and DNS server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setting Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Network Scanning and Sender E-mail settings . . . . . . . . . . . . . . . . 11

4. Storing Network Scanning Destinations 12

Storing destinations in the Web page. . . . . . . . . . . . . . . . . . . . . . . . 13

Scan to FTP (Hyperlink) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Creating personal books in the Web page . . . . . . . . . . . . . . . . . . . . 14

Information on using Scan to Desktop . . . . . . . . . . . . . . . . . . . . . . . 15

5. Scan to E-mail Setup 16

6. Scan to E-mail Using the E-mail Key 19

Sending an Image Using a Rapid Key or Speed Dial Number

Sending an image using a Rapid Key . . . . . . . . . . . . . . . . . . . . . . . 21

Sending an image using a Speed Dial number . . . . . . . . . . . . . . . . 23

Storing an e-mail address in a Rapid Key or Speed Dial number . . 25

Editing a Rapid Key or Speed Dial number . . . . . . . . . . . . . . . . . . . 27

Clearing a Rapid Key or Speed Dial number . . . . . . . . . . . . . . . . . . 27

Table of Contents

8. Installing the Network Scanner Software 28

Software Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

User's Guides for Software Programs. . . . . . . . . . . . . . . . . . . . . . . .29

Installing the software programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setting up Network Scanner Tool . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Uninstalling a program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

If an additional FO-DC500/600 machine is installed on the network

. . . . . . 34

9. Troubleshooting 35

Error Message at the Communication Error . . . . . . . . . . . . . . . . . . . 36

Specifications

Maximum original size 11"x19" (279 mm x483 mm)

Optical resolution 203 dpi

Resolution Standard: 203 x 98 dpi

Fine/Halftone: 203 x 196 dpi Super fine: 203 x 391 dpi Ultra fine: 406 x 391 dpi

Output modes 1 bit/pixel

File format File types: PDF, TIFF

Compression modes: G3, G4, None

Scan destinations E-mail, FTP servers, computer desktops

Management system Uses built-in Web server

Web browser Internet Explorer 4.0 or later, Netscape

Navigator 4.0 or later

Network protocol TCP/IP

LAN connectivity 10Base-T/100Base-TX

Supported mail system Mail servers supporting SMTP

Number of destinations FO-DC500: 1,659; FO-DC600: 3,259

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Introduction

The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network.

Depending on the file format selected for the image, the recipient can



view it with Adobe Acrobat Reader



as Imaging

An FTP server, for downloading by recipients at their convenience

, or in the case of Scan to Desktop, SharpDesk.

Scan a document and transmit the image file to...

, any Tiff-compatible viewer such

Your computer desktop, for processing as you desire

Any e-mail address

Scan destinations can be stored in Rapid Keys on the machine, for easy one-touch scanning and transmission.

Steps required for setup

The following steps are necessary to use the network scanner option. The steps must be completed in the order shown.

1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network.

2. Your network administrator must decide whether the machine will be assigned a permanent IP address, or receive an address automatically from a DHCP server (assigning a permanent IP address is recommended; if DHCP is used, the lease time for the address should be set to unlimited). If a permanent IP address is to be assigned, the network administrator must determine what address will be used, and identify the subnet mask and gateway. Once this information has been determined, the IP address setting should be completed in the machine as explained on page 6.

❏ Permanent IP address ❏ DHCP server IP address ( . . . ) Subnet mask ( . . . ) Gateway ( . . . )

3. The following information must be entered in the Web page in the machine

using a Web browser on a computer connected to the same network. This procedure is explained on page 10. Obtain the information from your network administrator.

-The IP address or host name of your e-mail server

IP address ( . . . ) Host name ( )

-The IP address of your DNS server ( )

-Your domain name ( )

-Your network administrator’s e-mail address ( )

4. Scan to E-mail setup must be completed as explained on page 16.

5. To use Scan to Desktop, you must install the Network Scanner Tool and

Sharpdesk programs in your computer. These programs are installed from the CD-ROM that comes with the network scanner kit (see page 28 for installation instructions). User’s guides in PDF format for the programs are also included on the CD-ROM.

6. Destinations for Scan to E-mail and Scan to FTP can be programmed into Rapid Keys and Speed Dial numbers using the Web page in the machine. These procedures are explained on page 12. also be programmed using the operation panel of the machine as explained on page 25. To use a Rapid Key or Speed Dial number to transmit a scanned document, see pages 21 and 23. To transmit a scanned document to an email address without using a Rapid Key or Speed Dial number, see page 19.

Scan to E-mail destinations can

1. Setting the IP Address

Once your dealer has installed the network scanner option and the machine is connected to the network, the network administrator or administrator of the machine should use the following procedure to set the IP address of the machine.

Note: Although “DHCP” is available as a setting for the IP address (this means that the machine automatically obtains an address from a DHCP server), it is recommended that a permanent IP address be assigned to the machine. If DHCP must be used, it is recommended that the DHCP lease time for the IP address be set to unlimited. To check the IP address currently assigned to the machine when DHCP is used, print out the network setting list as explained on page 9.

Press and then .

• Make sure that NETWORK

SETTING is selected in the display.

START/

Press .

ENTER

• Make sure that NETWORK

CONFIG SET is selected.

START/

Press .

ENTER

• Make sure that IP ADDRESS

SETTING is selected.

START/

Press .

ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK CONFIG SET

1:IP ADDRESS SETTING 2:INITIALIZE THE NIC

IP ADDRESS SETTING ENABLE DHCP

1=YES 2=NO

Setting the IP Address

If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enable

DHCP). If the machine will be assigned a permanent IP address, press

or to select “NO”.

START/

Press .

ENTER

• If you enabled DHCP by selecting “YES” in the previous step, this

completes the setting. Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and

JOB STATUS

2) press sending or receiving a fax

If you are entering a permanent IP

address, press .

Enter the IP address of your machine (to move the cursor to the

right, press ). When finished, press .

and check the display to see if the machine is

IP ADDRESS

START/ ENTER

[ ] [ ] [ ][ ]

START/ ENTER

• To correct a mistake, press to move the cursor back to the

mistake, and then enter the correct number.

Enter the IP subnet mask. When finished, press .

START/ ENTER

Enter the IP gateway. When finished, press .

START/ ENTER

Setting the IP Address

Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the

display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press

JOB STATUS

and check the display to see if the machine is sending or

receiving a fax

Initializing the network interface board

Normally the network interface board (NIC) does not need to be initialized (returned to the factory default settings). In the event that you do need to intialize the board, follow the Steps 1 to 3 of the

previous procedure to access “NETWORK CONFIG SET”, press

to select “INTIALIZE THE NIC”, and then press . Press to

select “YES” and then press . Wait while the machine writes the

START/ ENTER

setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press

JOB STATUS

and check the display to see if the machine is sending or

receiving a fax

START/ ENTER

2. Printing out the Network Settings

You can print lists showing the current network settings and network interface board settings.

♦ To check the IP address of the machine, select PRINT NETWORK

SETTINGS in Step 3 below.

Press and then .

• Make sure that NETWORK

SETTING is selected in the display.

START/

Press and then .

ENTER

• Make sure that NETWORK

SETTING LIST is selected.

START/

Press .

ENTER

Press or to select the list you want to print, and then

START/

press . (Note: “NIC” is an acronym for “network interface

ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK SETTING LIST

1:PRINT NETWORK SETTINGS 2:PRINT NIC INFORMATION

board”.)

+ 30 hidden pages