Sharp FO-IS115N User Manual

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MODEL

FO-IS115N

FACSIMILE

OPERATION MANUAL

This equipment complies with the requirements of Directive 1999/5/EC

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

To urządzenie spełnia wymagania dyrektywy 1999/5/EC.

Toto zařízení je v souladu s požadavky směrnice rady 1999/5/EC.

Tento prístroj je v súlade s požiadavkami smernice rady 1999/5/EC.

Ta oprema je v skladu z zahtevami Direktive 1999/5/EC.

Ez a berendezés megfelel az 1999/5/EK Irányelvnek

Seade vastab direktiivi 1999/5/EÜ nõuetele.

Ši ierice atbilst tehniskam prasibam pec 1999/5/EC direktivas.

Šis prietaisas atitinka direktyvos 1999/5/EC reikalavimus.

Acest echipament este în conformitate cu cerinţele impuse prin Directiva 1999/5/EC.

Тов а оборудване отговаря на изискванията на Директива 1999/5/EО.

Bu ürün 1999/5 EC Direktiflerine uygundur.

This is a facsimile product operating in analogue public switched telephone networks which follow the ES203021 Standard.

Dies ist ein Faxprodukt für den Betrieb in analogen Telefonnetzen, die den ES203021-Standard verwenden.

Ce télécopieur fonctionne sur les réseaux téléphoniques publiques commutés et analogiques qui respectent la norme ES203021.

Questo apparecchio facsmile funziona sulle reti telefoniche commutate pubbliche che seguono lo standard ES203021.

Se trata de un aparato telefax que funciona en redes telefónicas analógicas que cumplan las normas ES203021.

Este é um aparelho de fax, que funciona nas redes telefónicas analógicas públicas comutadas, que adoptaram a norma ES203021.

Denna faxapparat fungerar i analoga allmänna telefonnät vilka följer ES203021 standarden.

Dette er et telefaks-produkt som fungerer i analoge offentlige telefonnett som svarer til ES203021-standard.

Tämä telekopiotuote toimii analogisessa puhelinverkossa, joka noudattaa ES203021 standardia.

Dette fax-apparat, som kan betjenes på analoge offentlige telefonnet, som følger standarden ES203021.

Dit is een faxproduct dat werkt op het analoge openbaar geschakelde netwerk volgens de ES203021-standaard.

Αυτή είναι µια συσκευή φαξ που λειτουργεί σύµφωνα µε τα αναλογικά δηµόσια τηλεφωνικά δίκτυα µεταγωγής που ακολουθούν το Πρότυπο ES203021.

To urządzenie pracuje w publicznej sieci telefonicznej zgodnie ze standartami ES203021.

Tento fax je kompatibilní s analogovými verejnými komutovanými telefonními sítemi, které splnují standard ES203021.

Toto je telefaxové zariadenie, ktoré je urcené na používanie v verejnej telefónnej sieti, pre ktorú platí norma ES203021.

Tisti telefaks deluje v analognih javnih telefonskih omrežjih, usklajenih s standardom ES203021.

Ez a fax termék a ES203021 szabványnak megfelelo analóg nyilvános kapcsolt telefonhálózatokban muködtetheto.

Faksiseade töötab analoogtelefoni kommutaatorvõrkudes, mis vastavad ES203021 standardile.

Šī telefaksa ierīce var strādāt publiski komutējamos analogajos telefonu tīklos, kas atbilst standartam ES203021.

Tai faksimilinis aparatas, veikiantis analoginiuose šiuolaikiškuose telefonų tinkluose, atitinkančiuose ES203021 standartą.

Acesta este un fax care operează în reţ ES203021.

Това е факсова машина, която работи по аналоговите публични комутируеми телефонни мрежи, следващи стандарта ES203021.

Bu faks makinesi analog telefon sisteminde çalışmak üzere ES203021 standartlarına uygundur.

elele telefonice analogice comutate publice care respectă standardul

The Declaration of Conformity can be viewed at the following URL address.

Die Konformitätserklärung kann unter folgender URL-Adresse eingesehen werden.

Vous pouvez consulter la Déclaration de conformité sur Internet à l’adresse ci-dessous.

La Dichiarazione di conformità può essere consultata all‘indirizzo URL riportato di seguito.

El documento de Declaración de conformidad puede consultarse en la siguiente dirección URL.

A Declaração de Conformidade pode ser visualizada no seguinte endereço URL.

Överensstämmelsedeklarationen finns att läsa på följande URL-adress.

Samsvarserklæringen ("Declaration of Conformity") finner du på følgende URL-adresse.

Yhdenmukaisuusvakuutus on nähtävissä seuraavassa URL-osoitteessa.

Overensstemmelseserklæringen kan ses på følgende URL-adresse.

De Verklaring van Overeenstemming kan worden nagelezen op het volgende URL-adres.

Προβολή της ∆ήλωσης Συµµόρφωσης µπορεί να γίνει στην ακόλουθη διεύθυνση URL.

Deklaracja Zgodności jest dostępna pod adresem.

Prohlášení o shodě je k dispozici k prohlédnutí na následující adrese URL.

Vyhlásenie o zhode nájdete na nasledujúcej adrese URL.

Deklaracija o skladnosti se lahko najde na tistem URL naslovu.

A Megfelelosségi nyilatkozat megtekinthetik az alábbi URL címen.

Ühilduvusdeklaratsiooni on võimalik lugeda järgmisel URL-aadressil.

Atbilstības deklarāciju var apl

Suderinamumo deklaraciją galite peržiūrėti šiuo URL adresu.

Declaraţia de conformitate poate fi vizualizată la următoarea adresă URL.

Декларацията за съвместимост можете да видите на следния URL адрес.

Bu uyumluluk raporunu aşağıdaki internet adresinde görebilirsiniz.

kot šajā tīmekĻa adresē.

http://www.sharp.de/doc/FO-IS115N.pdf

Authorized representative responsible for the European Union Community Market

Autorisierter Vertreter für den Gemeinschaftsmarkt der Europäischen Union

Mandataire responsable du marché communautaire de l’Union Européenne

Rappresentante autorizzato responsabile per il mercato comunitario dell’Unione Europea

Mandatario responsable del mercado comunitario de la Unión Europea

Representante responsável autorizado pelo Mercado da Comunidade da União Europeia

Auktoriserad representant som ansvarar för EU-marknaden

Godkjent markedsrepresentant i Den Europeiske Union (EU)

Euroopan unionin yhteismarkkina-alueesta vastaava valtuutettu edustaja

Autoriseret repræsentant, ansvarlig for det indre marked i den Europæiske Union

Bevoegd vertegenwoordiger verantwoordelijk voor de communautaire markt van de Europese Unie

Υπεύθυνος εξουσιοδοτηµένος αντιπρόσωπος για την Κοινοτική Αγορά της Ευρωπαϊκής Ένωσης

Autoryzowany przedstawiciel odpowiedzialny za rynek Unii Europejskiej

Oprávnéný zástupce zodpovědný za trh EU

Oprávnený zástupca zodpovedný za trh Spoločenstva Európskej únie

Pooblaščeni predstavnik, odgovoren za skupni trg Evropske unije

Az Európai Unió közösségi piacával kapcsolatban illetékes megbízott képviselő

Volitatud esindaja, kes vastutab Euroopa Ühenduse turu eest

Pilnvarotais pārstāvis, kas ir atbildīgs par Eiropas Savienības kopējo tirgu

Įgaliotasis atstovas, atsakingas už Europos Sąjungos bendrijos rinką

Reprezentantul autorizat pentru Uniunea Europeană

Упълномощен представител, отговарящ за Общия пазар на EC

Avrupa Birliği Pazarından sorumlu yetkili temsilci

SHARP ELECTRONICS (Europe) GmbH Sonninstraße 3, D-20097 Hamburg

Datalight is a registered trademark of Datalight, Inc.

is a trademark of Datalight, Inc.

Table of Contents

Table of Contents 1

Introduction 3

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

A Look at the Operation Panel 8

1. Installation 12

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Basic Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Installing the Toner Cartridge and Drum Cartridge. . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . .23

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Volume Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2. Network Scanning 28

Setting up Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Storing E-mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Scan to E-mail Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Scan to Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

3. Sending Faxes 51

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . .54

Sending a Fax by Normal (Manual) Dialling . . . . . . . . . . . . . . . . . . . 56

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 59

4. Receiving Faxes 68

Using AUTO Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Using MANUAL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Table of Contents

5. Printing 71

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing a Document From an Application . . . . . . . . . . . . . . . . . . . . 73

Selecting Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

6. Making Copies 78

7. Special Functions 80

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Blocking Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Duplex Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Receiving Faxes to E-mail/Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Polling (Requesting a Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Timer Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

8. Option Settings 103

9. Checking Stored Information 108

Transaction Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

10. Maintenance 111

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . .111

Cleaning the Paper Feed Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

11. Troubleshooting 121

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Index 135

Introduction

Specifications

Print specifications

Toner cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

Drum cartridge yield*

(continuous printing, 5% page coverage, A4 paper)

Paper tray capacity

Printer type Laser

Print resolution

Effective printing width 202 mm max.

PC print speed**

*The yields may vary depending on coverage and operating conditions.

**Measured based on A4-size continuous printing (3rd through 14th page), excluding warm-up time.

Initial starter cartridge (included with machine): Approx. 1500 pages Replacement cartridge (FO-25DC): Approx. 3000 pages

Initial starter cartridge (included with machine): 20,000 pages (average) Replacement cartridge (FO-25DR): 20,000 pages (average)

Approx. 220 sheets (80 g/m room temperature; maximum stack height should not be higher than the line on the tray)

Unpacking Checklist

1. Installation

Unpacking Checklist

Handset

Document exit tray

CD-ROM

Handset cord

Telephone line cord

Setup Guide (3)

Paper tray

Toner cartridge

Points to keep in mind when setting up

♦ Do not place the machine in direct sunlight.

Received document tray

Drum cartridge

Document feeder tray

Rapid Key labels

♦ Do not place the machine near heaters or air conditioners.

♦ Keep dust away from the machine.

♦ Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, condensation may form on the scanning glass, preventing proper document scanning. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Basic Setup

Connecting the handset

Attaching the trays

Attach the paper tray.

1. Installation

Attach the document feeder tray and the received document tray.

Insert the trays at an angle and rotate back

Basic Setup

Attach the document exit tray.

After inserting the tray, flip out the extension

Connecting the power cord

Plug the power cord into a 220 - 230 V, 50 Hz, earthed AC outlet.

♦ Do not plug the power cord into any other kind of outlet. This will damage

the machine.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

♦ Whenever you unplug the power cord, wait at least 5 seconds before

plugging it back in.

♦ When disconnecting the machine, unplug the telephone line cord before

unplugging the power cord.

♦ If your area experiences a high incidence of lightning or power surges, it is

recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Basic Setup

Connecting the telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

If the machine is connected to a PBX, configure the “FLASH SELECT” and “PBX CONNECTION” settings as explained on pp. 103, 104, and 106.

To change the language used in the display, reports, and lists, change the “LANGUAGE SELECTION” setting as explained on pp. 103 and 105.

1. Installation

Affixing the Rapid Key labels

Affix each strip of Rapid Key labels above each row of letter keys as shown in the panel illustration on page 8.

Basic Setup

Connecting the machine to your network

To use the Scan to E-mail and Scan to Folder functions, and to use the machine as a printer, you must connect the machine to an Ethernet network. In addition, to use Scan to E-mail, the network must have an Internet connection. A typical setup is shown below.

The machine is connected using an Ethernet cable (not included). Please purchase a 10Base-T/100Base-TX straight-through (regular) cable.

Connect one end of the cable to the LAN port on the machine. Connect the other end to a LAN port on your switch or hub.

Router

LAN cable

Internet

LAN cable

LAN ports

LAN cable

Switch/Hub

♦ If you are uncertain which port to connect the cable to, see the manual for

the router, switch or hub.

♦ The connections can be made with all devices powered on.

To communicate on your network, the machine must have an IP address. To set the machine’s IP address and configure other network settings, see page 28.

Installing the Toner Cartridge and Drum Cartridge

The laser printer in the machine uses a toner cartridge and a drum cartridge.

♦ The starter toner cartridge included with the machine can print

approximately 1500 A4-size pages at 5% page coverage.

♦ When replacing the toner cartridge, use a SHARP FO-25DC toner

cartridge. One cartridge can print about 3000 A4-size pages at 5% coverage.

♦ The drum cartridge (both starter and replacement) can print approximately

20,000 A4-size pages. When replacing the drum cartridge, use a SHARP FO-25DR drum cartridge.

Follow the steps below to install the toner cartridge and the drum cartridge.

Note: The quality of the toner cartridge is guaranteed for 18 months after the date of manufacture indicated on the package. The quality of the drum cartridge is guaranteed for 24 months after the date of manufacture indicated on the package.

1 Open the top cover of the machine.

1. Installation

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment after the machine has been in operation.

Installing the Toner Cartridge and Drum Cartridge

2 Press the release (➊) and open the

front cover (

➋).

3 Open the side cover.

4 Remove the new drum cartridge from its packaging.

Installing the Toner Cartridge and Drum Cartridge

5 Insert the drum cartridge into the print

compartment, sliding it along the guides.

Grasp this handle to push the cartridge in

• Do not touch or allow other objects to contact the drum (the green cylinder).

This may damage the drum. If fingerprints, dust, or other contaminants get on the drum, wipe it gently with a clean cloth.

• Exposure to light for more than several minutes will damage the drum. Be

sure to insert the drum cartridge promptly into the machine.

• If you find it necessary to leave the cartridge out of the machine for more

than several minutes, wrap the cartridge in black paper.

6 Remove the new toner cartridge from

its packaging. Shake the cartridge side to side four or five times to distribute the toner evenly within the cartridge.

1. Installation

Installing the Toner Cartridge and Drum Cartridge

7 Grasp the cartridge handle and insert

the toner cartridge into the print compartment, sliding it along the guides.

• Make sure the cartridge “clicks” into

place.

• Do not touch the roller in the toner

cartridge.

Grasp this handle to insert the cartridge

8 Close the side cover (➊), the front

➋), and the top cover (➌).

cover (

• When closing the side cover, press on

the dots to make sure the cover is completely closed. Otherwise, light may enter the print compartment and damage the drum.

• The display will show:

[TONER EXCHANGED?

1 = NEW, 2 = OLD]

[

] /

9 If you installed a new toner cartridge, press to select NEW (this will

reset the toner counter to zero).

• If you temporarily removed and then replaced an old toner cartridge for

maintenance or other reason, press to continue using the previous

toner count. (Note: Be sure to press or the machine will not alert you when the toner cartridge is out of toner.)

Installing the Toner Cartridge and Drum Cartridge

10 Press .

START

11 If you installed a new drum cartridge, reset the drum counter as

explained below.

Resetting the drum counter

Each time you install a new drum cartridge, follow the steps below to reset the drum counter to zero.

1 Press and then until [LIFE] appears in the display.

INFO

2 Press , then until [CLEAR DRUM COUNTER] appears.

3 Press .

START

1. Installation

Manually resetting the toner counter

When a new toner cartridge is installed, the toner counter is reset in Step 9 on the previous page. The procedure below is normally not necessary; however, it can be used in the event that you need to reset the toner counter manually.

1 Press and then until [LIFE] appears in the display.

INFO

2 Press , then until [CLEAR TONER COUNTER] appears.

3 Press .

START

Loading Printing Paper

You can load A4-size paper in the paper tray.

Maximum number of sheets:

Approx. 220 sheets (80 g/m2 A4-size paper at room temperature)

Caution!

Do not use the blank side of paper that has already been printed on.

1 Fan the paper, and then tap the edges

against a flat surface to even the stack.

2 Pull the paper plate forward ➊. Squeeze the paper guide and

adjust it to the width of the paper into the tray, print side up

➌.

➋. Insert the stack of paper

The maximum stack height should not be higher than the line on the paper guide

3 Push the paper plate back.

Entering Your Name and Fax

Entering Your Name and Fax Number

Enter your name and fax number.

♦ Your entered name and fax number will be printed automatically at the top

of all fax pages you send.

1 Press , then until [ENTRY MODE] appears in the display.

2 Press .

3 Press . [ENTER FAX #]

4 Enter your fax number by pressing the number keys (max. 20 digits).

FUNCTION

Display: [OWN NUMBER SET]

• To insert a space between digits, press . To enter “+”, press

• To clear a mistake, press .

DEL

1. Installation

5 Press .

START

6 Enter your name using the letter keys (max. 24 characters).

Example: SHARP

Caps Lock

• To clear a mistake, press

• For information on using the letter keys, see page 11.

7 Press . [DATE&TIME SET]

8 Press to exit.

START

STOP

DEL

Setting the Date and Time

Set the date and time as explained below.

♦ The date and time will be printed automatically at the top of all fax pages

you send. The date and time also appear in the display.

1 Press , then until [ENTRY MODE] appears.

FUNCTION

2 Press , then until [DATE & TIME SET] appears.

3 Press .

• The currently set date appears (example): [DATE 08-15-2008]

4 Enter a two-digit number for the day (“01” to “31”).

Example: the 5th [DATE 05-15-2008]

• To correct a mistake, press to move the cursor back to the mistake

and enter the correct number.

5 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.). Example: January

[DATE 05-01-2008]

6 Enter the year (four digits).

Example: 2008

• The currently set time appears (example): [TIME 13:19]

Setting the Date and Time

7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”). Example: 9:25

[05-JAN SAT 09:25]

8 Press to start the clock.

[ANTI JUNK #]

9 Press to exit.

Note: The time setting will change automatically at the beginning and end of summertime.

START

STOP

1. Installation

Setting the Reception Mode

The machine has two modes for receiving incoming faxes:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will automatically answer all calls on 1 ring and begin fax reception.

MANUAL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset.

To set the reception mode, press until the desired mode appears in the display (“AUTO” or “MANU”).

For more information on receiving faxes, see Chapter 4.

RECEPTION

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

Speaker volume

1 Press .

2 Press or to select HIGH, MIDDLE, or LOW.

SPEAKER

• To turn off the speaker, press again.

SPEAKER

Volume Adjustment

Ringer

1 Press or to select HIGH, MIDDLE, LOW or OFF.

(Make sure has not been pressed and a document is not loaded in the feeder.)

• The ringer will ring once at the selected level.

2 If you selected “OFF OK ?” to turn off the ringer, press .

SPEAKER

START

1. Installation

Setting up Network Scanning

2. Network Scanning

Setting up Network Scanning

Introduction

The network scanning feature lets you scan a document and directly send the image file to an e-mail recipient (Scan to E-mail), or to a folder on a computer on your network (Scan to Folder).

♦ The scanned file can be in TIFF or PDF format.

♦ Scan to E-mail saves you the trouble of scanning a document into a

computer and sending the scanned file using an e-mail program. The scanned document is automatically sent as an attachment to an e-mail message.

Note: The Scan to E-mail function is not compatible with mail servers that require security protection (SSL).

To use network scanning, the machine must be connected to an Ethernet network as explained on page 16.

IP address

The machine requires an IP address to in order to communicate on your network and the Internet.

If your network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automatically receive an IP address when it is connected.

If your network requires that a static (permanent) IP address be assigned to the machine, see Network Settings on page 45 to enter the IP address and related information.

Setting up Network Scanning

Checking your IP address and the connection

To check the machine’s IP address and verify that the machine is able to communicate on the network, follow these steps.

1 Press , then until [NETWORK INFORMATION] appears.

INFO

2 Press .

• If the machine has automatically received an IP address and is able to

communicate, [IP ADDRESS/DHCP: ON] will appear on the top line of the display, followed by the IP address on the bottom line. To show the

machine’s host name, press .

• If a static IP address has been entered in the machine and the machine is

able to communicate, [IP ADDRESS/DHCP: OFF] will appear on the top line of the display, followed by the IP address on the bottom line. To show

the machine’s host name, press .

• If the machine was unable to receive an IP address automatically, or if the

router locked up after the machine received an IP address, [IP ADDRESS/DHCP: FAIL] / [192.168. 1 .201] will appear. “192.168. 1 .201“ is an IP address that is assigned to the machine for diagnostic purposes when connection fails (it cannot be used for regular communication).

• If [NOW CONNECTING / CHECK LATER] appears, press to exit.

This message will appear if a cable is not connected or the machine has not yet established communication on the network. Make sure a cable is correctly connected, wait briefly, and then repeat the procedure again.

STOP

Scanning

2. Network

Setting up Network Scanning

If the machine is unable to communicate...

♦ Check the Ethernet cable. Are the connections secure? Are you using

straight-through (not crossover) cable for 10Base-T/100Base-TX?

♦ There may be a problem in the router or other device to which the machine

is connected. Try removing and then restoring the power to the router (see the manual for the router).

♦ If [IP ADDRESS/DHCP: FAIL] appears, remove and then reinsert the

Ethernet cable plug, and then check the IP address again. If the same message appears, check the device that acts as the DHCP server on your network (try removing and restoring the power). If your router is your DHCP server, make sure that DHCP is enabled in the router settings. If your network does not have a DHCP server, set a static IP address as explained on page 45.

♦ If a static IP address has been set, make sure that the network settings

(page 45) are correct .

Setting up Network Scanning

E-mail settings

Before the Scan to E-mail function can be used, you must configure the e-mail settings.

The e-mail settings specify your outgoing (SMTP) mail server, as well as your sender name, sender address, and other information that appears in the email to which scanned image files are attached.

♦ The e-mail settings are configured in the machine’s Web page. The

machine’s Web page can be accessed from any computer on the same network as the machine.

Accessing the machine’s Web page

To access the Web page, you will need to know the machine’s host name or IP address (usually it is most convenient to use the host name).

To check the machine’s host name or IP address, follow the procedure in Checking your IP address and the connection (page 29), or print the Network Settings List (page 108).

Type in the host name or IP address of the machine in the address bar of your computer’s Web browser. The machine’s Web page will appear.

Scanning

2. Network

♦ For the Web browser, it is recommended that you use Internet Explorer 6.0

or higher.

Note: If the Web page is used while the machine is in operation, machine operation may become unstable.

If password protection has been enabled for the Web page...

If your administrator has enabled password protection for the Web page, you will need to enter the user name and password to open the Web page. Regular users enter “user” in User Name and the user password in Password. (If you do not know the user password, ask your administrator.) The administrator enters “admin” in User Name and the administrator password in Password.

Setting up Network Scanning

To open the Web page, enter the IP address or host name of the machine in your browser’s address bar.

Click E-mail Setup to open the e-mail settings.

Configuring the e-mail settings in the Web page

Select E-mail Setup in the menu frame of the Web page to open the E-mail Setup screen.

Under SMTP Setup, enter the host name or IP address of your SMTP server in SMTP Server.

Setting up Network Scanning

For the Port Number, “25” is normally entered.

Under Authentication Option, select No authentication if your SMTP server does not require authentication.

If your SMTP server requires SMTP authentication, select SMTP Authentication and enter your User Name and Password.

If your mail service requires POP before SMTP authentication, select POP

before SMTP and enter the host name or IP address of your POP server in POP Server. Enter the Port Number, your User Name, and Password.

Under E-mail Settings, enter the Sender Name that you wish to have appear on e-mail sent from the machine, and the sender E-mail Address.

Note: The E-mail Address must be entered. This must be a valid e-mail address. Responses to e-mail sent from the machine and any undelivered mail reports will be sent to this address. It is normally convenient to use the email address of the administrator of the machine or other person in charge of machine communication.

Enter an E-mail Subject and E-mail Message, and select the File Format used for the scanned image.

Scanning

2. Network

♦ The Sender Name, E-mail Subject, E-mail Message, and File Format

that you enter in this screen are default settings. These settings will be used if the sender does not specify this information at the time of transmission.

♦ For further information on the settings in this screen, click Help in the menu

frame.

Setting up Network Scanning

Using the machine’s operation panel to configure e-mail settings

The machine’s operation panel can also be used to configure several of the email settings.

The settings that can be configured on the machine’s operation panel are shown in the table on the next page. Follow the steps below to display the email settings, and then configure each setting as explained in the table.

1 Press , then until [E-MAIL SETTING] appears.

FUNCTION

2 Press , then repeatedly until the setting that you wish to

configure appears.

3 Press . (Note: This step is not necessary for the “FILE FORMAT”

setting.)

4 Enter the required information for the setting as explained in the table

on the next page.

5 After configuring the setting, the next e-mail setting will appear in the

display. You can configure the next setting, or press to exit.

STOP

Setting up Network Scanning

E-mail settings on the machine’s operation panel

The e-mail settings that can be configured on the machine’s operation panel are shown below. Enter the required information for each setting as explained in the table (this is done in step 4 of the procedure on the previous page).

♦ The sender address is required (if not entered in the Web page). The other

settings are optional.

♦ Use the letter keys to enter text. For information on using the letter keys,

see page 11.

♦ The e-mail subject, e-mail message, and file format that are entered below

are default settings. They will be used if you do not specify these items at the time of transmission.

Setting Description

SENDER NAME

SENDER ADDRESS

E-MAIL SUBJECT

Enter the sender name that will appear in the e-mail message

(max. of 50 characters). When finished, press .

START

Enter your sender e-mail address (max. of 128 characters). When

finished, press . (Note: Be sure to enter a valid e-mail

START

address. Return e-mail and undelivered mail reports will be sent to this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.)

Enter a default subject (max. of 128 characters). When finished,

START

press .

Scanning

2. Network

E-MAIL MESSAGE

Enter a default message (max. of 256 characters). When finished,

START

press .

FILE FORMAT This sets the default format for scanned files sent by directly

entering an e-mail address, or by broadcasting. Press for

TIFF or for PDF.

Initial setting: TIFF

Storing E-mail Addresses

You can store e-mail addresses in Rapid Keys and Speed Dial numbers.

♦ An e-mail address stored in a Rapid Key is selected by simply pressing that

key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 8.)

♦ An e-mail address stored in a Speed Dial number is selected by pressing

SPEED DIAL

Dial numbers are available.

E-mail addresses can be stored using the machine’s Web page or the operation panel.

Using the Web page to store e-mail addresses

Open the machine’s Web page as explained on page 31.

To view a list of the Rapid Keys and Speed Dial numbers already in use, click Destination Management in the menu frame. The screen below will appear.

and entering the 3-digit Speed Dial number. A total of 114 Speed

Storing E-mail Addresses

To store a new e-mail address, click E-mail under Destination Management in the menu frame. The screen below will appear.

Scanning

2. Network

Enter the name of the destination in Destination Name and select the Rapid Key or Speed Dial number that you wish to use from the list. Type in the E- mail Address of the destination and select the File Format of the scanned image. (The file format selected here is a default format that will be used if a file format is not specified at the time of transmission.)

When finished, click Submit.

Note: Polish national characters cannot be entered.

Editing or deleting a destination in the Web page

To edit or delete a previously stored destination, select the destination in the

Destinations List and then click Edit or Delete.

Storing E-mail Addresses

Using the operation panel to store e-mail addresses

Follow the steps below to store an e-mail address using the machine’s operation panel.

1 Press then .

FUNCTION

2 To store a number in a Rapid Key, press the desired Rapid Key.

To store a number in a Speed Dial number, press and enter the desired Speed Dial number (the number must be 3 digits: enter “001” for

Speed Dial 1, “010” for Speed Dial 10, etc.). Display: [SELECT DEST. TYPE]

• If you prefer to have the machine suggest an available Rapid Key / Speed

Dial number at the end of the procedure, press .

SPEED DIAL

3 Press to select “E-MAIL”.

Display: [E-MAIL # MODE]

4 Enter the e-mail address with the letter and number keys (max. of 128

characters).

• To clear a mistake, press .

• For information on using the letter keys, see page 11.

DEL

5 Press .

START

6 Enter the name of the destination (max. 20 characters).

7 Press .

Display: [FILE FORMAT]

START

Storing E-mail Addresses

8 Select the default file format that will be used for scanned images if the

user does not specify a format at the time of transmission. Press

to select TIFF, or to select PDF.

9 If you selected a Rapid Key or Speed Dial number in Step 2, the display

will briefly show [STORED], and then [NEW NUMBER]. Go to Step 10. If you did not select a Rapid Key or Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If

that number is acceptable, press and go to Step 10. If not, press

the desired Rapid Key, or press and enter the desired 3-digit Speed Dial number, and go to Step 10.

START

SPEED DIAL

Scanning

2. Network

10 Return to Step 2 to store another e-mail address, or press to

exit.

STOP

Editing and clearing stored destinations

To make changes to a previously stored destination, or clear a destination, follow these steps:

1 Press then .

FUNCTION

2 Select the destination that you wish to edit or delete using one of the

methods below:

• Rapid Key: If the destination is stored in a Rapid Key, press the Rapid Key.

• Speed Dial: If the destination is stored in a Speed Dial number, press

SPEED DIAL

(enter “001” for Speed Dial 1, “010” for Speed Dial 10, etc.).

and enter the 3-digit Speed Dial number with the number keys

Storing E-mail Addresses

• Search: Press or until the destination appears in the display

and press .

Display: [1=EDIT, 2=CLEAR]

3 Press for “EDIT” or for “CLEAR”.

• If you pressed for “CLEAR”, press and go to Step 9.

START

4 If you selected “EDIT”, make the desired changes to the e-mail address.

• Press or to move the cursor to the character(s) you wish to

change, and then press the appropriate letter or number key. The new character will replace the old character. You can also press to

backspace and clear characters.

DEL

• If you do not wish to change the address, go directly to Step 5.

5 Press .

START

6 Make the desired changes to the name.

• If you do not wish to change the name, go directly to Step 7.

7 Press .

Display: [FILE FORMAT]

START

8 Select the default file format that will be used for scanned images if the

user does not specify a format at the time of transmission. Press

to select TIFF, or to select PDF.

9 Return to Step 2 to edit or clear another destination, or press . to

exit.

STOP

Scan to E-mail Transmission

Follow the steps below to send a scanned document or image to an e-mail recipient.

♦ The document will be sent as a file attachment to an e-mail message.

♦ You can specify the recipient by directly entering an e-mail address, or by

selecting an address that has been stored as explained in the previous section.

1 Adjust the document guides to the

width of your document.

Scanning

2. Network

2 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

• SEND READY will appear in the

display.

• Up to 30 A4-size sheets can be placed

in the feeder at once.

• For more information on loading the document, see page 52.

• If desired, press to set the resolution and contrast (see p. 54).

(The default resolution for Scan to E-mail is FINE.)

RESOLUTION

Scan to E-mail Transmission

3 Enter the destination e-mail address using one of the following

methods:

• Press , and enter the address with the letter and number

keys (p. 11). When finished, press .

SCAN TO E-MAIL

START

• If the address has been stored in a Rapid Key, press the Rapid Key.

• If the address has been stored in a Speed Dial number, press and

SPEED DIAL

enter the Speed Dial number.

• To search for a stored address, press (this eliminates

stored fax numbers from the search), press or until the name or

address appears, and press .

Note: If [CHECK E-MAIL SETTING] appears, your SMTP server or sender address has not been entered in the e-mail settings (p. 31).

START

SCAN TO E-MAIL

4 If you need to select or change any of the e-mail options, press and

go to Step 5 below. (Note that settings selected here are temporary. To make permanent changes, see p. 31.) If you do not wish to change the e-mail options, go directly to Step 7.

5 Press or until the desired option appears, and press

( is not necessary for the FILE FORMAT setting). Change the option

as explained below (use the letter keys to enter text and to delete text; p. 11).

• E-MAIL SUBJECT: Enter a subject (max. 128 characters). When finished,

START

press .

• E-MAIL MESSAGE: Enter a message (max. 256 characters). When

finished, press .

START

DEL

Scan to E-mail Transmission

• FILE FORMAT: Select the format of the scanned image file. Press for

TIFF or for PDF. (Make sure the recipient has an image viewer that can show images in the selected format.)

• FILE NAME: To use an automatically generated file name for the scanned

file, press (AUTO). To assign a custom name, press (CUSTOM), enter the desired name with the letter keys (max. 40 characters), and press

START

6 When you have finished configuring the e-mail options, press or

until the display shows [PRESS START TO SCAN].

Scanning

2. Network

7 Press to begin transmission.

Note: The recipient may have security settings in their e-mail program or virus protection software that prevent the file attachment from being received or opened. In this case, ask the recipient to try changing the settings.

START

Scan to E-mail Transmission

Error messages

If transmission is not successful because the machine is unable to connect to your mail server, one of the following error messages will appear.

[CONNECTION ERROR] This appears when communication does not take place correctly on your local network, usually due to a problem with the cable connections. Make sure that the cable ends are securely inserted in the LAN ports. Make sure that the correct cable is being used and that the cable is good. Make sure that your router or hub is powered on.

[SERVER ERROR] This appears when the machine cannot connect to your mail server or there is no response from the mail server. Make sure the SMTP server setting is correct (p. 31). If you have configured “POP before SMTP” settings in the Web page, make sure these settings are correct.

[SERVER NOT FOUND] / [SMTP] This appears when an incorrect host name is entered for your SMTP server. Check the SMTP server setting (p. 31).

[SERVER NOT FOUND] / [DHCP] This appears when the machine is unable to automatically obtain an IP address. Restart your router or other device that acts as your DHCP server.

[SERVER ERROR] / [SMTP-AUTH] This appears when your SMTP server requires SMTP authentication and the SMTP authentication user name or password entered in the machine’s Web page is not correct (p. 33).

[CABLE DISCONNECTED] This may appear below any of the above messages. Check the same items as in [CONNECTION ERROR] above.

If an undelivered mail report is sent to inform you that your e-mail message was not successfully delivered, the report will be sent to the sender address entered in the e-mail settings (page 31).

Network Settings

If your network requires that you assign a static (permanent) IP address to the machine, follow the steps below to disable DHCP (automatic IP address assigment) and configure the network settings.

♦ Consult your network administrator for the information that must be

entered. After DHCP is disabled, the settings that must be configured appear in the following order (these settings only appear when DHCP is set to NO): IP ADDRESS SUBNET MASK DEFAULT GATEWAY DNS (PRIMARY) DNS (SECONDARY)

1 Press , then until [NETWORK SETTING] appears.

FUNCTION

2 Press .

[DHCP] will appear.

3 Press for NO (the machine will not obtain an IP address

automatically).

• [IP ADDRESS] will appear.

(If you wish to configure a different setting, press or .)

Scanning

2. Network

4 Press .

5 Press the number keys to enter the required number.

• Three digits must be entered in each segment of the number (the segments

are separated by periods). If a segment does not have 3 digits, enter zeros as needed. Example: IP address = 192.168.1.2 You must enter: 192.168.001.002

Network Settings

• If you make a mistake, press to move the cursor to the mistake and

enter the correct number.

6 When finished entering the number, press .

START

7 The next setting will appear in the display. Repeat Steps 4 through 6 to

configure the next setting, or press to exit.

Initializing the network settings

If you need to return the network settings to their initial state, follow the steps below.

♦ Initializing the settings enables DHCP and clears the IP address and

related settings.

1 Press , then until [NETWORK SETTING] appears.

FUNCTION

STOP

2 Press , then until [INITIALIZE SETTINGS] appears.

3 Press .

Display: [INITIALIZE SETTINGS] / [IF OK, PRESS START]

START

4 Press .

START

Scan to Folder

You can also scan and send a document directly to a folder on a computer on your network.

To use this feature, you must first store the destination in a Rapid Key or Speed Dial number. Follow the appropriate procedure below to store a Scan to Folder destination.

♦ Scan to Folder can only be stored using the machine’s Web page. A

maximum of 12 Scan to Folder destinations can be stored.

Storing a Scan to Folder destination

To store a Scan to Folder destination, open the machine’s Web page as explained on page 31.

Click Network Folder under Destination Management in the menu frame. The screen below will appear.

Scanning

2. Network

Enter the name of the destination in Destination Name and select the Rapid Key or Speed Dial number that you wish to use from the list.

Scan to Folder

Type in the Folder Path (the name or IP address of the computer on which the folder is located, followed by the path to the folder). For example, to specify the “NetworkScanDocs” folder in the “Product Planning” folder on “ComputerA”, type in the following:

\\ComputerA\Product Planning\NetworkScanDocs

Note: The folder must be set as a folder that is shared on the network in the folder properties.

Enter the User Name and Password required to access the computer. If your network environment requires that you enter the domain name with the user name, enter the User Name in the format DomainName\UserName.

Select the File Format of the scanned image. (The file format selected here is a default format that will be used if a file format is not specified at the time of transmission.)

When finished, click Submit.

Scan to Folder

Scan to Folder Transmission

Follow the steps below to send a scanned document to a network folder.

♦ The document will be sent as an image file. The file format can be selected

in Steps 4 and 5 below.

1 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

• SEND READY will appear in the

display.

• Up to 30 A4-size sheets can be placed

in the feeder at once.

• For more information on loading the document, see page 52.

Scanning

2. Network

• If desired, press to set the resolution and contrast (see p. 54).

RESOLUTION

2 Select the destination using one of the following methods:

• If the destination has been stored in a Rapid Key, press the Rapid Key.

• If the destination has been stored in a Speed Dial number, press

SPEED DIAL

and enter the Speed Dial number.

• To search for the destination, press , press or

until the name or address appears, and press .

SCAN TO FOLDER

START

3 If you need to specify either of the file options, press and go to

Step 4 below. (Note that settings selected here are temporary. To make permanent changes, change the settings in the Web page as explained on pages 47 and 48.) If you do not wish to change the file options, go directly to Step 6.

Scan to Folder

4 Press or until the desired option appears, and then make a

selection for the option as explained below.

• FILE FORMAT: Select the format of the scanned image file. Press for

TIFF or for PDF.

• FILE NAME: To use an automatically generated file name for the scanned

file, press (AUTO). To assign a custom name, press (CUSTOM), enter the desired name with the letter keys (max. 40 characters), and press

START

5 When you have finished configuring the file options, press or

until the display shows [PRESS START TO SCAN].

6 Press to begin transmission.

START

Transmittable Documents

3. Sending Faxes

Transmittable Documents

Minimum document size and weight

Minimum size

70 mm

140 mm

Minimum weight

52 g/m²

Maximum document size and weight

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

Loading up to 30 sheets at once:

Size: A4 (210 x 297 mm) Weight: 80 g/m

Loading 1 sheet at a time (manual feeding): Size: 216 x 356 mm

Weight: 157 g/m

Faxes

3. Sending

Letters or graphics on the edges of a document will not be scanned. (The maximum scanning width is 208 mm, and the top and bottom 4 mm of the document cannot be scanned.)

4 mm

208 mm

4 mm

Letters in the shaded area will not be scanned.

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 30 A4-size sheets can be placed in the feeder at once. The sheets will automatically feed into the machine starting from the bottom sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder just before the last sheet is scanned. Do not try to force the sheets in, as this may cause double-feeding or jamming.

♦ For large or thick sheets that must be loaded one at a time, insert each

sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

Loading the Document

2 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

• SEND READY will appear in the

display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

3 Adjust the resolution and/or contrast settings as explained on page 54,

then dial the receiving machine as explained on page 56.

Faxes

3. Sending

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

♦ The default resolution setting for faxing is STANDARD. The default contrast

setting is AUTO.

♦ Adjust the settings each time you do not want to use the default settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

HALF TONE Use HALF TONE for photographs and

very small letters or very fine drawings.

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Adjusting the Resolution and Contrast

1 Load the document(s).

• The resolution/contrast cannot be

adjusted unless the document is loaded.

2 Press one or more times until the desired resolution and

RESOLUTION

contrast settings appear in the display.

• The first time you move through the list of resolution settings, the contrast

setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

If you prefer to use FINE for the default resolution setting, change the “FINE PRIORITY” setting (p. 103).

Faxes

3. Sending

Sending a Fax by Normal (Manual) Dialling

With Normal Dialing, you pick up the handset (or press ) and dial by pressing the number keys.

SPEAKER

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

SPEAKER

♦ Normal Dialing allows you to listen to the line and make sure the other fax

machine is responding.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Pick up the handset or press . Listen for the dial tone.

RESOLUTION

SPEAKER

3 Dial the number of the receiving machine by pressing the number keys.

• If you are on a Flash-type PBX and are dialing out, press , wait for the

connection to the outside line, and then dial the number.

4 Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, pick up the handset to speak with them). The receiving machine will

issue a fax tone.

Sending a Fax by Normal (Manual) Dialling

5 When you hear the fax tone, press . Replace the handset.

START

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 110).

Faxes

3. Sending

Sending a Fax by Normal (Manual) Dialling

Page counter for Normal (manual) Dialling

When automatic dialling is used, a slash and the total number of pages is automatically added to each page number on transmitted fax pages (for example, "P. 1/5", "P.2/5", etc.). This allows the recipient to check for missing pages.

If you wish to use this feature with Normal Dialling, you must set the total number of pages manually. Follow the steps below.

1 Load the document(s).

2 Press , then until [PAGE COUNTER] appears in the display.

FUNCTION

3 Press .

Display: [ENTER # (01 - 99)]

4 Enter the total number of pages (“01” to “99”) with the numeric keys.

Example: 5 pages

5 If desired, press to set the resolution and/or contrast.

RESOLUTION

6 Follow Steps 2 to 5 of the Normal Dialling procedure to send the fax.

• To cancel a batch number entry, remove the document from the feeder or

press .

• If the number of pages actually transmitted is not the same as the batch

number entered, an alarm will sound and [PAGE COUNT ERROR] will appear in the display. “PAGE E.” will also appear in the NOTE column of the Transaction Report if printed.

STOP

Sending a Fax by Automatic Dialling

You can store your most frequently dialled fax numbers in Rapid Keys and Speed Dial numbers.

♦ A number stored in a Rapid Key is dialled by simply pressing the Rapid Key.

A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 8.)

♦ A number stored in a Speed Dial number is dialled by pressing , the

3-digit Speed Dial number, and then . A total of 114 Speed Dial numbers are available.

START

Storing fax numbers

Follow the steps below to store a fax number using the machine’s operation panel.

♦ Fax numbers can also be stored using the machine’s Web page. Open the

Web page as explained on page 31, and click Fax under Destination Management in the menu frame to open the Fax Destination Control

screen.

1 Press then .

FUNCTION

2 To store a number in a Rapid Key, press the desired Rapid Key.

To store a number in a Speed Dial number, press and enter the desired Speed Dial number (the number must be 3 digits: enter “001” for

Speed Dial 1, “010” for Speed Dial 10, etc.). Display: [SELECT DEST. TYPE]

SPEED DIAL

Faxes

3. Sending

• If you prefer to have the machine suggest an available Rapid Key / Speed

Dial number at the end of the procedure, press .

Sending a Fax by Automatic Dialling

3 Press to select “FAX”.

Display: [FAX # MODE]

4 Enter the fax or phone number by pressing the number keys (maximum

of 32 digits). (Note: A space cannot be entered.)

• To clear a mistake, press .

DEL

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (four seconds per pause). Several pauses can be entered in a row.

REDIAL

• If you are on a PBX and the number you are storing is for an outside line,

and you have configured the PBX CONNECTION setting for automatic

connection to an outside line (p. 106), do not press the flash key ( ) at the beginning of the number or enter the prefix for an outside line. If the

number you are storing is for a destination inside your PBX, press before entering the number.

5 Press .

START

6 Enter the name of the destination (max. 20 characters).

• For information on using the letter keys, see page 11.

7 Press .

START

Sending a Fax by Automatic Dialling

8 If you selected a Rapid Key or Speed Dial number in Step 2, the display

will briefly show [STORED], and then [NEW NUMBER]. Go to Step 9. If you did not select a Rapid Key or Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If

that number is acceptable, press and go to Step 9. If not, press the

desired Rapid Key, or press and enter the desired 3-digit Speed Dial number, and go to Step 9.

START

SPEED DIAL

9 Return to Step 2 to store another number, or press to exit.

STOP

Faxes

3. Sending

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

To make changes to a previously stored auto-dial number, or clear a number, follow these steps:

1 Press then .

FUNCTION

2 Select the number that you wish to edit or delete using one of the

methods below:

• Rapid Key: If the number is stored in a Rapid Key, press the Rapid Key.

• Speed Dial: If the number is stored in a Speed Dial number, press

and enter the 3-digit Speed Dial number with the number keys (enter “001” for Speed Dial 1, “010” for Speed Dial 10, etc.).

• Search: Press or until the name or number of the destination

appears in the display and press .

Display: [1=EDIT, 2=CLEAR]

3 Press for “EDIT” or for “CLEAR”.

• If you selected “CLEAR”, go to Step 7.

4 If you selected “EDIT”, make the desired changes to the number.

SPEED DIAL

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit. You can also press to backspace and clear digits.

DEL

• If you do not wish to change the number, go directly to Step 5.

5 Press .

START

Sending a Fax by Automatic Dialling

6 Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate letter key. The new letter will replace the old letter. You can also press to backspace and clear

letters.

• If you do not wish to change the name, go directly to Step 7.

DEL

7 Press .

8 Return to Step 2 to edit or clear another number, or press to exit.

START

STOP

Faxes

3. Sending

Sending a Fax by Automatic Dialling

Using an auto-dial number to send a fax

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

RESOLUTION

2 Select the fax number using one of the methods below:

• Rapid Key Dialling: If the number is stored in a Rapid Key, press the

Rapid Key.

• Speed Dialling: If the number is stored in a Speed Dial number, press

SPEED DIAL

number must be 3 digits: enter “001” for Speed Dial 1, “010” for Speed Dial 10, etc.). Make sure the correct destination appears in the display (if not,

press ), and then press .

and enter the Speed Dial number with the number keys (the

STOP

START

• Search Dialling: Press or until the name or number of the other

party appears in the display, and press .

START

3 Scanning, dialling, and transmission will take place automatically.

• To cancel transmission, press .

STOP

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 110).

Sending a Fax by Automatic Dialling

Making a voice call with an auto-dial number

Rapid Key Dialing: Lift the handset and press the Rapid Key.

Speed Dialing: Lift the handset, press , and enter the Speed Dial

number with the number keys (the number must be 3 digits: enter “001” for Speed Dial 1, “010” for Speed Dial 10, etc.).

Search Dialing: Press or until the name or number of the other party appears, and lift the handset.

(You can also lift the handset first, search for the number, and then press

START

SPEED DIAL

Sending a fax by Direct Keypad Dialling

Use this method to dial a full fax number without using the handset.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

RESOLUTION

Faxes

3. Sending

2 Enter the number of the receiving machine with the number keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (four seconds per pause). Several pauses can be entered in a row.

• If you are on a PBX and are dialing a number inside your PBX, and you

have configured the PBX CONNECTION setting for automatic connection

to an outside line (p. 106), press before entering the number.

REDIAL

Sending a Fax by Automatic Dialling

3 Check the display. If the number shown is correct, press .

• If the number is not correct, press to clear the incorrect digits, and

then re-enter the correct digit(s).

Using the REDIAL key

To redial the last number dialled on the machine, press . The speaker

will be automatically activated. To fax a document, press when you hear the fax tone after the other machine answers.

Automatic redialling

If you use auto dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the machine will automatically make three redial attempts at intervals of five minutes.

During this time, [RECALLING] will appear in the display, followed by the attempt number.

STOP

REDIAL

START

♦ To clear the message and stop automatic redialling, press . If there

are multiple fax numbers being automatically redialled, only the number that was attempted first will appear in the display. To cancel automatic redialling of a different number, see Checking and cancelling stored fax jobs on page 67.

Under certain conditions, automatic redialling may stop before three redialling attempts are made.

STOP

Sending a Fax by Automatic Dialling

Checking and cancelling stored fax jobs

If you use automatic dialling (including Direct Keypad Dialling) to send a fax while the machine is busy with another job, the fax job will be stored in the machine’s memory and performed after all previously stored jobs are finished.

To check what fax jobs are waiting in memory to be performed, or to cancel a job, follow the steps below.

♦ Timer transmission jobs can also be checked and canceled using this

procedure.

1 Press .

INFO

2 Make sure that [TX JOBS] appears in the display and press .

3 Press or to scroll through the stored fax jobs.

• The top line of the display shows the memory number assigned to the job

and the time the job was stored. The bottom line alternately shows the destination and the status of the job.

• [NO DATA] will appear if no jobs are currently stored in memory.

4 To cancel a job, display the job and press .

[IF CLEAR, PRESS START] will appear. Press again to clear the job.

5 Press to exit.

STOP

START

Faxes

3. Sending

Using AUTO Mode

4. Receiving Faxes

Using AUTO Mode

To select AUTO mode, press until [AUTO] appears in the display.

In AUTO mode, the machine automatically answers all calls on 1 ring and receives incoming faxes.

RECEPTION

♦ If you pick up the handset before the machine answers, you can talk to the

other party and receive a fax as explained in Using MANUAL Mode below.

To change the number of rings on which the machine answers calls, change the “NUMBER OF RINGS” setting (pp. 103 and 104).

The machine automatically reduces received faxes as needed to fit the paper. If you prefer to have all faxes printed at full size, change the “RECEIVE RATIO” setting (pp. 103 and 107).

Important:

Do not let more than 100 sheets collect in the received document tray. Too many sheets in the tray will cause paper jams.

Using MANUAL Mode

To select MANUAL mode, press until [MANU] appears in the display.

In MANUAL mode, you must answer all calls (even faxes) by picking up the machine’s handset.

RECEPTION

Answering on the machine’s handset

Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below.

1 When the machine rings, pick up the handset.

2 If you hear a soft fax tone, wait until the display shows [RECEIVING] and

then replace the handset.

♦ If [RECEIVING] does not appear (or if you have set the Fax Signal Receive

setting to NO (pp. 103, 104)), press to begin reception.

START

3 If the other party first speaks with you and then wants to send a fax,

START

press after speaking. (Press before the sender presses their Start key.)

Faxes

4. Receiving

• When [RECEIVING] appears in the display, hang up.

Reception to Memory

Incoming faxes will be received to memory when printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams.

When you have received a fax in memory, [FAX RX IN MEMORY] will appear in the display, alternating with a message that indicates the problem.

When you resolve the problem, the stored faxes will automatically print out.

♦ If you received faxes to memory because the machine ran out of paper, be

sure to add paper that is the same size as the paper previously used, or the fax print-out size will not match the size of the printing paper.

Installing the Printer Driver

5. Printing

Installing the Printer Driver

The machine can be used as a network printer.

♦ To use the machine as a network printer, it must be connected to your

network as explained on page 16, and it must be assigned an IP address as explained on page 28.

The printer driver must be installed on each computer that will use the machine as a printer. Follow the steps below to install the printer driver.

1 Insert the CD-ROM that accompanied the machine into your computer’s

CD-ROM drive.

2 In the initial screen that appears, click “Install Printer Driver”.

• If the initial screen does not automatically appear, run “Launch.exe” on the

CD-ROM. (Open “My Computer”, double-click your CD-ROM drive, and double-click “Launch.exe”.)

• To select the language that will be used in the printer driver, click the

“Language Options” button.

3 Follow the instructions in the windows that appear to install the printer

driver.

• If multiple FO-IS115N machines are connected to your network, the printer

driver can only be installed for one machine at a time. (When the list of detected machines appears during the installation, only one of the machines can be selected.) If you wish to install the printer driver for all connected machines, repeat the installation procedure for each machine. (When repeating the installation, the SHARP FO-IS115N Setup Maintenance program will appear after you click “Install Printer Driver” in Step 2. Select Modify to repeat the installation.)

5. Printing

Installing the Printer Driver

Removing the printer driver

To remove the installed printer driver, simply delete the icon of the printer from the printers window (right-click the printer icon and select Delete).

If printer drivers are installed for multiple FO-IS115N machines, all printer drivers can be removed at once using the CD-ROM that accompanied the machine. Insert the CD-ROM into your computer’s CD-ROM drive, select Install Printer Driver, and then select Remove in the FO-IS115N Setup Maintenance screen that appears.

Printing a Document From an Application

1 When you are ready to print a document from an application on your

computer, select “Print” from the File menu.

• The Print dialog box appears.

2 Make sure that “SHARP FO-IS115N” is selected as the printer.

3 If you need to select the paper size or adjust any of the other print

settings, click Properties, Setup, or Printer in the Print dialog box (the name of the button varies depending on the application).

• The Printing Preferences window appears. Adjust the settings as desired

(see pages 75 to 77) and then click OK.

4 Select the print range and adjust any other settings as desired in the

Print dialog box.

5 When you are ready to begin printing, click “Print” or “OK” in the Print

dialog box.

Note: When you adjust the print settings as explained above in Step 3, your

changes will only remain in effect while you are using the application. To make permanent changes, see page 74.

5. Printing

Selecting Print Settings

The print settings are selected in the Printing Preferences.

♦ To make temporary changes to the print settings, open the Printing

Preferences from an application as explained in Step 3 on page 73. The

settings will remain in effect only while the application is running.

♦ To make permanent changes to the print settings, open the Printing

Preferences from the Printers and Faxes folder (the Printers folder in

Windows

Windows click Printers. Right-click the SHARP FO-IS115N icon and select Printing Preferences.

Windows® XP / Server 2003: Click the start button, click Control Panel,

click Printers and Other Hardware, and then click Printers and Faxes. In the Printers and Faxes window, click on the SHARP FO-IS115N icon and select Printing Preferences from the File menu.

2000) as explained below:

Vista: Click the Start button, click Hardware and Sound, and

Windows® 2000: Click the Start button, point to Settings, and select Printers. In the Printers window, click on the SHARP FO-IS115N icon and select Printing Preferences from the File menu.

Page Layout tab

Selecting Print Settings

N-up: This is used to print multiple reduced-size images on one sheet of

paper. Click the setting and select the desired number of images.

Print Quality: This determines the clarity of the printed image. Click the setting and select the desired quality (a higher setting produces a clearer image).

Watermark: This is used to print a watermark (a faint background image) on each sheet of output. Click the setting and select the desired watermark. To edit the selected watermark, click Edit Watermark.

To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the window, click Cancel.

5. Printing

Selecting Print Settings

Paper tab

Paper Size: Click the setting and select A4, Letter or Legal for the paper size. (Make sure that the selected size of paper is loaded in the paper tray.)

Orientation: Select Portrait or Landscape to match the orientation of your document.

Fit to Paper: Select this and then select a paper size to enlarge or reduce the printed image to the selected paper size.

To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the window, click Cancel.

Advanced tab

Selecting Print Settings

Copy Count: To change the number of copies printed of each page of your

document, click this setting and enter the desired number.

Advanced Printing Features: Normally this is set to Enabled to allow you to use the advanced printing features.

Halftoning: This is normally set to Auto Select to let the printer select the best halftone setting.

To save your settings and close the window, click OK. To save your settings without closing the window, click Apply. To cancel your settings and close the window, click Cancel.

5. Printing

6. Making Copies

The machine can be used as a convenience copier. Follow the steps below to make copies.

Sorting copies

The machine is initially set to not sort copies. If you wish to have copies sorted as shown below, change the “SORT COPY” setting to YES (pp. 103 and 107).

Originals

Sorted

(SORT COPY)

Not sorted (MULTI COPY)

Example: Two copies each of three originals

1 Load the document(s). (Maximum of 30 A4 sheets.)

• If desired, press to set the resolution and/or contrast.

RESOLUTION

2 Select the following copy settings as needed:

• Enlarge/reduce: Press or to select 100%, 125%, 135%, 200%,

70%, 88% or 94%. Default setting: 100%.

• Number of copies per original: Enter a number from 1 to 99.

Default setting: 1 Example: Press for two copies

3 When you are ready to begin copying, press .

COPY/HELP

If [MEMORY FULL] appears...

If you place many originals in the feeder, the memory may become full before all pages can be scanned (the display will show [MEMORY FULL]). If this happens, only the pages that were scanned will be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.

Copies

6. Making

Broadcasting

7. Special Functions

Broadcasting

You can send the same document to as many as 50 fax or e-mail destinations in just one operation.

♦ The destinations must be all fax or all e-mail. It is not possible to mix fax

and e-mail destinations.

♦ Only destinations stored in Rapid Keys and Speed Dial numbers can be

selected. (It is not possible to enter a full fax number or e-mail address.)

1 Load the document(s).

• If desired, press to set the resolution and/or contrast.

2 Press .

B'CAST

RESOLUTION

3 Press to broadcast to FAX destinations, or to broadcast to E-

MAIL destinations.

4 Select a destination using one of the following methods:

• Press a Rapid Key.

• Press and enter a 3-digit Speed Dial number.

• Press or until the desired destination appears in the display.

SPEED DIAL

5 Press to enter the destination.

6 Repeat Steps 4 and 5 for each of the other desired destinations

(maximum of 50).

Broadcasting

• You can press to scroll through and check your entered destinations.

To delete a destination, press when it appears.

7 When you have finished selecting destinations, press .

DEL

START

• If you are broadcasting to fax destinations, transmission will begin.

• If you are broadcasting to e-mail destinations, you can press to select

e-mail options (see Steps 4 to 6 on page 42). When you are ready to begin

transmission, press .

START

• For fax, a Transaction Report is automatically printed out after

Broadcasting is completed. If any destinations in the "NOTE" column of the report are marked "BUSY" or have a communication error code, you will need to send the document to those destinations again.

If the memory becomes full...

If the memory becomes full during scanning, [MEMORY FULL] will appear in the display.

♦ Press to send the pages which have been stored up to that point in

♦ To cancel the entire transmission, press .

START

memory (the remaining pages will automatically feed out). After transmission, the memory will be cleared and you can send the remaining pages. You will also need to send the page which was being scanned when the memory filled up.

STOP

Functions

7. Special

Broadcasting

Broadcasting using a Group Key

If the destinations to which you want to broadcast have all been stored in one Group Key (see Storing destinations in Group Keys which follows), you can perform the broadcast operation using the following simplified procedure:

1 Load the document(s).

• If desired, press to set the resolution and/or contrast.

RESOLUTION

2 Press the Group key.

• If the group is a fax group, transmission will begin.

• If the group is an e-mail group, you can press to select e-mail options

(see Steps 4 to 6 on page 42). When you are ready to begin transmission,

START

press .

Storing destinations in Group Keys

Follow the steps below to store a group of destinations in a Group Key.

♦ Any Rapid Key not already in use can be used as a Group Key. A key

cannot be simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 50 fax or e-mail destinations can be stored in one Group Key.

♦ The destinations must be all fax or all e-mail. It is not possible to mix fax

and e-mail destinations.

♦ Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full

numbers cannot be stored.

Broadcasting

1 Press , then until [ENTRY MODE] appears.

FUNCTION

2 Press , then until [GROUP ENTRY] appears.

3 Press (SET) to store a group. (Press (CLEAR) to clear a group.)

4 Press the Rapid Key that you want to use as a Group Key. (If you are

clearing a Group Key, press the Group key that you want to clear and go to Step 8.)

• If [ALREADY STORED] or [RAPID # STORED] appears, the key has

already been programmed. Clear the key or try another Rapid Key.

5 Select a destination using one of the following methods:

• Press a Rapid Key.

• Press and enter a 3-digit Speed Dial number.

• Press or until the desired destination appears in the display.

SPEED DIAL

6 Press to enter the destination.

7 Repeat Steps 5 and 6 for each of the other desired destinations

(maximum of 50).

• You can press to scroll through and check your entered destinations.

To delete a destination, press when it appears.

DEL

Functions

7. Special

Broadcasting

8 When you have finished entering the destinations, press .

9 Press to exit.

STOP

START

Blocking Unwanted Faxes

The Anti Junk Fax function blocks reception of faxes from fax numbers that you specify.

To use this function, enter the fax numbers that you want to block. Up to five numbers can be entered.

1 Press , then until [ENTRY MODE] appears.

FUNCTION

2 Press , then until [ANTI JUNK #] appears.

3 Press .

4 Press .

5 Enter the fax number with the number keys (max. 20 digits).

Note: Enter numbers only; hyphens and spaces cannot be entered.

6 Press .

7 Return to Step 4 to store another number, or press to exit.

♦ When a fax is blocked, a transaction report (page 110) will print to inform

START

STOP

you (unless “TRANSACTION LIST” on page 104 is set to “NEVER PRINT”).

Functions

7. Special

Blocking Unwanted Faxes

Editing and clearing Anti Junk numbers

1 Press , then until [ENTRY MODE] appears.

FUNCTION

2 Press , then until [ANTI JUNK #] appears.

3 Press .

4 Press or until the number you want to edit or clear appears in

the display.

5 Press .

6 Press for EDIT or for CLEAR.

• If you selected CLEAR, go to Step 8.

7 If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit. You can also press to backspace and clear digits.

DEL

8 Press .

9 Press to exit.

START

STOP

Duplex Scanning

Duplex Scanning is convenient for transmitting or copying two-sided documents. When this function is selected, you simply feed all pages of the document through the machine once, turn the stack of pages over, and feed the stack through again. The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be included when scanning the pages (if

the number of pages is not equal each time the machine scans the stack, an error will result).

1 Load the documents. Make sure the pages are placed front-side down,

with the first page on the bottom.

• If desired, press to set the resolution and/or contrast.

2 Press and then .

DUPLEX

RESOLUTION

START

3 Perform all steps of the desired copy or transmission operation.

4 When all pages of the document have been scanned, turn the stack over

(do not change the page order) and load the stack again.

5 Press .

START

Functions

7. Special

Print Hold

To prevent others from viewing or taking your received faxes, use the Print Hold function. When this function is activated, received faxes are held in memory without being printed. To print the faxes, a preset Print Hold code must be entered.

Setting the Print Hold code

The Print Hold code is used to print received faxes. Follow the steps below to set the Print Hold code.

♦ The Print Hold code can be any number from 5 to 8 digits in length.

1 Press , then until [PRINT HOLD CODE SET] appears.

PRINT HOLD

2 Press .

3 Enter a Print Hold code (5 to 8 digits).

4 Press .

START

• The machine will print the Print Hold code for your records.

Activating Print Hold

Follow the steps below to activate Print Hold.

♦ Print Hold cannot be activated unless a Print Hold code has been set.

Print Hold

1 Press , then press until [ACTIVATE PRINT HOLD] appears.

PRINT HOLD

2 Press .

3 Press to select “YES”.

Printing received faxes

When the memory is holding one or more received faxes, [P RT. HOLD DATA EXIST] will appear in the display. Follow the steps below to print the faxes.

1 Press .

Display: [HOLD DATA PRINT]

PRINT HOLD

2 Press .

3 Enter the Print Hold code.

3 Press .

START

• Printing will begin.

Functions

7. Special

Print Hold

Deactivating Print Hold

To deactivate Print Hold, follow the steps below.

♦ Print Hold cannot be deactivated while received faxes are held in memory.

(while [PRT. HOLD DATA EXIST] ) appears in the display). First print the received faxes and then deactivate Print Hold.

1 Press , then press until [ACTIVATE PRINT HOLD] appears.

PRINT HOLD

2 Press .

3 Press to select “NO”.

Display: [ENTER PASSCODE]

3 Enter the Print Hold code.

4 Press .

5 Press to exit.

START

STOP

Clearing the Print Hold code

To clear the Print Hold code, follow the steps below.

♦ Print Hold must be deactivated (see page 90) before you can clear the Print

Hold code.

Print Hold

1 Press , then until [PRT. HOLD CODE CLEAR] appears.

PRINT HOLD

2 Press .

3 Enter the Print Hold code.

4 Press .

5 Press to exit.

START

• The display will briefly show [PRT. HOLD CODE CLEAR] / [CLEARED].

• If the wrong code is entered, [WRONG PASSCODE] will appear. Go back

to Step 3. (If the wrong code is entered 3 times in a row, you will return to the standby display.)

STOP

Functions

7. Special

Receiving Faxes to E-mail/Folder

If you have connected the machine to a network, you can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to email and forwarded to designated e-mail recipients, or converted to image files and forwarded to a network folder.

♦ This provides a convenient means of forwarding received faxes to someone

who is out of the office.

♦ This function can be used to send copies of all received faxes to an

administrator or network folder for centralized document storage.

Storing (or clearing) groups of originating fax numbers and forwarding e-mail addresses

To use the Fax to E-mail/Folder function, you must first store one or more groups of originating fax numbers and forwarding destinations (e-mail address, network folder).

♦ One originating fax number and one forwarding destination can be stored in

each group. When a fax is received, the machine will check each stored group, and if the originating number of the received fax matches the originating fax number in one of the groups, the machine will forward the fax to the forwarding destination in that group.

♦ You can also omit entry of an originating fax number in a group and have

faxes from all originating fax numbers forwarded to the forwarding destination.

♦ Up to 30 groups can be stored.

♦ If the same originating fax number (or “TRANSFER ALL”) is stored in two or

more different groups, a network folder can only be specified as the forwarding destination in one group; the forwarding destination of the other group(s) must be an e-mail address.

1 Press .

FAX TO MAIL/FOLDER

2 Press until [FORWARDING ADDRESS] appears.

Receiving Faxes to E-mail/Folder

3 Press to select “SET”.

• To clear a previously stored group, press .

4 Enter a 2-digit number from “01” to “30” (this number is used to identify

the group you will store).

• If you are clearing a group, enter the 2-digit number of the group you wish

to clear and go to Step 8

5 Enter the originating fax number.

• If you wish to have faxes from all originating fax numbers forwarded

(“TRANSFER ALL”), go directly to Step 6 without entering a fax number.

6 Press .

START

7 Specify the destination (e-mail address, network folder) to which you

wish to have the faxes forwarded using one of the methods below:

• Rapid Key Dialling: Press a Rapid Key.

• Speed Dialling: Press and enter a 3-digit Speed Dial number.

• Search Dialling: Press or until the destination appears in the

display.

8 Press . The group is stored.

START

• If [NETWORK FOLDER IS ALREADY USED] appears, the same

originating fax number (or “TRANSFER ALL”) has already been stored in a group with a network folder. In this case, only an e-mail address can be stored for the forwarding destination.

SPEED DIAL

Functions

7. Special

Receiving Faxes to E-mail/Folder

Activating (and deactivating) Fax to E-mail/Folder

After you have stored one or more Fax to E-mail/Folder groups, follow the steps below to activate the Fax to E-mail/Folder function.

1 Press .

FAX TO MAIL/FOLDER

Display: [ACT. FAX TO MAIL/FLDR]

2 Press to select “ON”.

• To deactivate the function, press to select “OFF”.

3 Press to exit.

STOP

Printing forwarded faxes

The machine is initially set to print received faxes that are forwarded. If you prefer that the machine only print forwarded faxes when a forwarding error occurs, follow the steps below.

1 Press .

FAX TO MAIL/FOLDER

2 Press until [PRINT RECEIVED FAX] appears.

3 To have all forwarded faxes printed, press (“ALWAYS PRINT”).

To have forwarded faxes printed only when a forwarding error occurs, press to select “PRINT ERROR ONLY”.

4 Press to exit.

STOP

Polling (Requesting a Fax)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder or in memory) to your machine without assistance from the operator of the other machine.

Note: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

♦ To use the polling function, the other machine must be capable of being

polled. Before polling, make sure the other machine is set up to receive your polling request.

Enabling the polling key

To use Polling, you must first set “POLLING” to “YES” and select a Rapid Key for use as the polling key in the Option Settings as explained on pages 103 and 105.

Using polling to request fax transmission

1 Dial the fax machine that you wish to poll using one of the following

methods:

• Enter the full number using the numeric keys.

• Press and enter a 3-digit Speed Dial number.

SPEED DIAL

• Pick up the handset (or press ) and dial the full number or press a

Rapid Key. Wait for the fax answerback tone.

SPEAKER

• Press or until the name (or number) of the other party appears

in the display.

2 Press the Rapid Key that you specified as the polling key in the Option

Settings.

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Functions

7. Special

Sharp FO-IS115N User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Introduction

Specifications

A Look at the Operation Panel

Unpacking Checklist

1. Installation

Basic Setup

Installing the Toner Cartridge and Drum Cartridge

Loading Printing Paper

Entering Your Name and Fax Number

Setting the Date and Time

Setting the Reception Mode

Volume Adjustment

Setting up Network Scanning

2. Network Scanning

Storing E-mail Addresses

Scan to E-mail Transmission

Network Settings

Scan to Folder

Transmittable Documents

3. Sending Faxes

Loading the Document

Adjusting the Resolution and Contrast

Sending a Fax by Normal (Manual) Dialling

Sending a Fax by Automatic Dialling

Using AUTO Mode

4. Receiving Faxes

Using MANUAL Mode

Reception to Memory

Installing the Printer Driver

5. Printing

Printing a Document From an Application

Selecting Print Settings

6. Making Copies

Broadcasting

7. Special Functions

Blocking Unwanted Faxes

Duplex Scanning

Print Hold

Receiving Faxes to E-mail/Folder

Polling (Requesting a Fax)