Sharp FO-DC635, FO-DC535 User Manual

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MODEL

FO-DC535/FO-DC635

DOCUMENT COMMUNICATION SYSTEM

OPERATION MANUAL

1. Installation

2. Sending and Receiving Documents

3. Network Scanner Option

4. Network Printer Option

5. Making Copies

6. Special Functions

7. Optional Settings

8. Printing Lists and Reports

9. Maintenance

10. Troubleshooting

U.S.A.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR that this product meets the ENERGY STAR

energy efficiency.

partner, SHARP has determined

guidelines for

Canada

This product meets the applicable Industry Canada technical specifications

The Ringer Equivalence Number is an indication of the maximum number of devices

allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

Welcome, and thank you for choosing a SHARP FO-DC535/635 Document Communication System. The features and specifications of the system are shown below.

Automatic dialing Conventional Auto Dialing:

Rapid Key Dialing: 59 numbers Speed Dialing

FO-DC535: 100 numbers FO-DC635: 200 numbers

Personal Auto Dial Books

FO-DC535: 20 books FO-DC635: 40 books (59 Rapid Keys, 16 Speed Dial numbers per book)

Memory size* FO-DC535: 8 MB (approx. 500 pages)

FO-DC635: 16 MB (approx. 1,000 pages) Optional memory: FO-8MK (8 MB; approx. 500 pages)

Modem speed 33,600 bps (max.) with automatic fallback to lower

speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Drum cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Resolution Standard: 203 x 98 lines/inch (8 x 3.85 lines/mm)

Initial starter cartridge (included with machine):

Approx. 3000 pages Replacement cartridge (FO-50ND): Approx. 6000 pages

Initial starter cartridge (included with machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Fine/Halftone: 203 x 196 lines/inch

(8 x 7.7 lines/mm) Super fine: 203 x 391 lines/inch (8 x 15.4 lines mm) Ultra fine: 406 x 391 lines/inch (16 x 15.4 lines/mm)

*Based on Sharp Standard Chart at standard resolution, excluding time

for protocol signals (i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

Halftone (grayscale) 64 levels

Automatic document feeder Letter paper (20 lb): Max. 50 pages

Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

Paper capacity 750 sheets (20 lb)

(FO-DC635: 500-sheet cassette available as option)

Compression scheme MMR, MR, MH, Sharp (H2), JBIG

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode, Super G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 257 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 38.0" (128 to 966 mm) (maximum length 19" (483 mm) when ultra fine resolution is used.)

Effective Scanning width 10" (257 mm) max.

Effective Printing width 8.0" (203 mm) max.

Printing speed 16 ppm

Reception modes Auto/Manual

Instascan speed 1.3 sec/page (letter paper; scan time only,

excludes document feeding time)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption FO-DC535 FO-DC635

Standby: 9 W 9 W Standby (all options installed): 16 W 16W Maximum: 760 W 800 W

Dimensions Width: 21.5" (546 mm)

Depth: 16.2" (412 mm) Height: 17.0" (431 mm) (Not including paper tray or attachments)

Weight

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 48.5 lbs. (22.0 kg) (Not including supplies, paper tray or attachments)

Important safety information

Be sure to save these instructions!

When using this equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 8

1. Installation 14

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Sending and Receiving Documents 35

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 38

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 48

Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 57

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Batch Page Numbering (Page Counter). . . . . . . . . . . . . . . . . . . . . . 66

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Dual-line Option (FO-DC635 only) . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Verification Stamp Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

PC Fax Function (Requires the FO-LN1 Option) . . . . . . . . . . . . . . . 75

Table of Contents

3. Network Scanner Option 77

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 83

Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . 85

Scan to E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Scan to E-mail Using the E-mail Key . . . . . . . . . . . . . . . . . . . . . . . . 91

Sending an Image Using a Rapid Key or Speed Dial Number . . . . . 93

Installing the Network Scanner Software . . . . . . . . . . . . . . . . . . . . 100

Fax Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Using an LDAP Server:

Searching for Destinations and User Authorization . . . . . . . . . . . . 112

4. Network Printer Option 123

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Setting Up Status and Alert Messages . . . . . . . . . . . . . . . . . . . . . . 140

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Opening the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Printer Driver Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

5. Making Copies 150

6. Special Functions 153

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . 188

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 195

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Table of Contents

7. Optional Settings 201

8. Printing Lists and Reports 212

9. Maintenance 218

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 218

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 219

10. Troubleshooting 220

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

QUICK REFERENCE GUIDE 237

GUÍA DE REFERENCIA RÁPIDA 238

GUIDE DE RÉFÉRENCE RAPIDE 239

Index 240

A Look at the Operation Panel

Upper panel

DOCUMENT COMMUNICATION SYSTEM

HALF TONE

STANDARD

SUPER FINE

ULTRA FINE

CONTRAST RESOLUTION

Display

e-mail

109 11

FINE

3 4 5 62

(FO-DC535) (FO-DC635)

ALARM

TONER

LINE IN USE

Network

DATA

ON LINE

ALARM

TONER

ON LINE

This displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically turns off after a preset time if no further operations are performed. The display can be tilted to the desired angle for easy viewing.

TONER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

FAX2FAX1

Network

DATA

ALARM indicator

This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem.

LINE IN USE light (FO-DC535 only)

This lights when the machine is using the telephone line.

DATA light

This blinks when the machine is receiving a print job over the network (only when the network printer option is installed).

ON LINE light (printer option only)

When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed).

FAX1 / FAX 2 lights (FO-DC635 only)

When the dual line option is installed, FAX 1 lights when Line 1 is being used and FAX 2 lights when Line 2 is being used. When the dual line option is not installed, only FAX 1 lights when the telephone line is being used (the FAX 2 light does not operate).

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

E-mail key

Press this key to send a scanned document to an e-mail recipient. (Only available when the network scanner option is installed).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE, SUPER FINE or ULTRA FINE).

ON LINE key (printer option only)

Press this key to select whether the machine is online or off-line (the ON LINE light is on when the machine is online). The machine must be online to receive print jobs over the network. (Only available when the network printer option is installed).

Middle panel (Rapid Key pad)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Rapid Dial Keys

13 14

40 41 42 43 44 45 46 47 48 49

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

50 51 52 53 54 55 56 57 58 59

SYMBOL

PAGE COUNTER

Caps Lock

SHIFT

15 16 17 18 19 20 21

A / |S D F G / { H / } J / [ K / ] L / +

CONFIDENTIAL

TIMER

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

COVER SHEET

Press one of these keys to dial a fax number automatically, or specify an email recipient if the network scanner option is installed. Note that you must attach the Rapid Key labels. When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a twodigit number (for example, you can press Rapid Key 01 to enter the number “01”).

LIFE

Space

MEM.STATUS

REPORT

- . / , DEL

(FO-DC635 only)

DOCUMENT

LINE

- . / , DEL

SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set up a fax operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by , to check the total number of pages printed

START/ ENTER

by the machine. (Press to return to the date and time display.)

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.

REPORT key

Press this key before sending a fax (or a Scan to E-mail/FTP/Desktop transmission when the network scanner option is installed) to have a transaction report printed out after the transmission is finished.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading it into memory.

LINE key (FO-DC635 only)

When the dual line option has been installed, press this key before dialing to select the line.

STOP

Lower panel

23 3024 25 26 31

JOB STATUS

DUPLEX SCAN

ABC1DEF

PRIORITY

BROADCAST

PERSONAL

BOOK

2827

COPY

2 3

GHI

JKL

MNO

TUV

PQRS

OPER

WXYZ

32 36 3733 35

JOB STATUS key

Press this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress. If the dual line option is installed, the fax status will appear separately for each line. If the network printer option is installed, the NETWORK PRINT STATUS screen showing information on current printer activity will appear following the FAX STATUS screen (note that “IDLE” will appear if a print job has been executed but is not yet being printed). To move through each of the screens and return to the date and time

display, press one or more times as needed.

JOB STATUS

SPEED DIAL

REDIAL

GAB SEARCH

SPEAKER

START/

ENTER

DOWN

STOP

DUPLEX SCAN key

Press this key to transmit, copy, or scan a two-sided document.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

BROADCAST key

Press this key to send a document to a group of fax machines, or to a group of e-mail recipients if the network scanner option is installed.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with

or and press .

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENU key

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings.

COPY key

Press this key to make a copy of a document that is in the feeder.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when faxing a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

START/ ENTER

START/ENTER key

Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing. This key is also used to select settings in the MENU key menu and complete entries when storing names and numbers.

Left and right arrow keys

Press these keys to search for an auto-dial number when sending a document. If the network scanner option is installed and your network has an LDAP server (see page 112), the left arrow key (GAB SEARCH) can be pressed to search for a destination on the LDAP server. (Note: “GAB” stands for “Global Address Book”.)

STOP key

Press this key to cancel an operation before it is completed.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Received document tray

Telephone line cord

Rapid Key labels

Toner cartridge

Paper size labels

Points to keep in mind when setting up

Drum cartridge

Operation manual

ADF exit tray

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the power cord

Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Important!

The machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Press the power switch to turn on the power.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the machine for pulse dialing by changing Option Setting 22. See page 207.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of

the ADF exit tray ➋. Pull out the tray extension ➌.

Connections

1. Installation

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the machine to operate properly.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial starter toner cartridge included with the machine can print

approximately 3000 letter-size pages (4% coverage of each page; continuous printing).

♦ The replacement toner cartridge (FO-50ND) can print approximately 6000

letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size

pages.

1 Press the cover release to open the

print compartment cover.

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

2 If you are replacing the toner cartridge,

remove the old cartridge and dispose of it according to local regulations.

Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge

but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

Installing the Print Cartridges

3 If you are replacing the drum cartridge,

remove the old cartridge and dispose of it according to local regulations.

4 Remove the new drum cartridge from

its packaging. Insert the drum cartridge into the print compartment.

• Caution! Excessive exposure to light

will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

• Make sure the drum cartridge is

inserted in as far as it will go.

5 If you are installing a new toner

cartridge, remove the new toner cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up.

1. Installation

BLUE

GREEN

6 Shake as indicated by the arrows to

distribute the toner evenly within the cartridge.

• If the toner is still lumpy after shaking,

the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

Installing the Print Cartridges

7 Hold the toner cartridge by the handle

and insert it into the print compartment.

• Make sure the toner cartridge clicks

into place.

BLUE

• The handle can be left standing up.

GREEN

8 Close the print compartment cover.

9 Reset the drum counter by pressing (flip up the Rapid Key

overlay), or until DRUM COUNTER CLEAR is selected in the

display, and then twice.

START/ ENTER

LIFE

• Note: The toner counter automatically resets each time you replace the

toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter,

press (flip up the Rapid Key overlay), or until TONER

COUNTER CLEAR is selected, and then twice.

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

LIFE

START/ ENTER

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER CARTRIDGE will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-50ND toner cartridge

Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and REPLACE DRUM CARTRIDGE will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge:

1. Installation

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. Depending on the model, a paper cassette is also included as a standard feature or available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette.

FO-DC535: A paper cassette is included as a standard feature.

FO-DC635: One paper cassette is included as a standard feature. A second

paper cassette is available as an option. To have a second cassette installed, consult your dealer.

Important: Do not use the back side of paper that has already been printed on.

Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper.

Loading paper in the paper tray

1 Remove the received document tray.

2 Insert a stack of paper into the tray,

print side up.

• Important! The stack of paper must not

be higher than the red line on the paper tray.

Red line

Loading Printing Paper

3 Squeeze the paper guide and move it

to match the length of the paper you are loading.

Attach a letter or legal label here to indicate the paper size

4 Replace the received document tray.

• The received document tray must be

attached for the machine to operate properly.

Loading paper in the paper cassette (if installed)

Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.

1 Grasp the hand-hold on the cassette

and pull the cassette out until it stops.

1. Installation

2 Push the pressure plate down until it

locks into position.

Loading Printing Paper

3 Squeeze the paper guide and pull up to

move it to the appropriate holes for the length of the paper. Push the guide down into the holes.

4 Place a stack of paper in the cassette,

print side up.

• Make sure the stack of paper is not

higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

• If you find it difficult to load the paper,

remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

5 Push the cassette back into the

machine, making sure it clicks into place.

Entering Your Name and Fax Number

Before you can begin using the machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the machine include this information automatically at the top of your fax messages.

Note: If you have installed the dual-line option, use the procedure on page 70 to enter your name and the number of each line.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press and then or

until OWN PASSCODE SET is selected.

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

1. Installation

3 Press .

♦

START/ ENTER

Note:

On the FO-DC635, perform Steps 6 and 7 first and then Steps 4 and 5.

OWN PASSCODE SET

SENDER’S NUMBER

4 Enter your fax number (max. of 20 digits) by pressing the numeric keys.

• To insert a space between digits, press .

• To clear a mistake, press .

STOP

Entering Your Name and Fax Number

5 Press .

START/ ENTER

6 Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

21 22 23 24 25 26 27 28 29 30 Caps Lock 31 32 33 34 35 36 37 38 39

SHIFT

Caps Lock

A / |S D F G / { H / } J / [ K / ] L / +

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

S H / }

Space

Caps Lock

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

A /

R / $

- . / , DEL

P / =

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

7 Press .

8 Press twice to return to the date and time display.

START/ ENTER

STOP

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press and then or

until DATE&TIME SET is selected.

3 Press .

START/ ENTER

The currently set date and time appear

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET 04:DATE&TIME SET

DATE&TIME SET MODE 01-10-2006 TIME 11:35 AM

1. Installation

4 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: March

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

5 Enter a two-digit number for the day (“01” to “31”).

Example: The 5th

Setting the Date and Time

6 Enter the year (four digits).

Example: 2006

0 0

7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit

number for the minute (“00” to “59”).

Example: 9:25

8 Press to select A.M. or to select P.M.

9 Press to start the clock.

10 Press twice to return to the date and time display.

START/ ENTER

STOP

Setting the Date and Time

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press and then or

until DAY LIGHT SAVING is selected.

3 Press .

4 Press to turn on the Daylight Saving Time function, or to turn it

off.

START/ ENTER

1 2

Display:

MENU MODE

1:RECEIVE MODE 2:DESTINATION SETTING 3:ENTRY MODE

02: PASSCODE SETTING 03:OWN PASSCODE SET 04:DATE&TIME SET 05: DAY LIGHT SAVING

DAY LIGHT SAVING

1=YES 2=NO

1. Installation

5 Press twice to return to the date and time display.

STOP

Administrator Password

The administrator of the machine can set a password to protect the settings

that are accessed with the key. When the password is set and protection is enabled, the display will prompt you to enter the administrator

password each time you press to configure a MENU setting.

The administrator password is set using the operation panel as explained below.

♦ If the Network Scanner Expansion Kit is installed as explained in Chapter 3,

the administrator password can also be set and enabled in the Web page (see page page 84).

Setting an administrator password

1 Press the following sequence of keys:

Display:

COPY

, , , , , .

START/

ENTER

• This is a hidden operation, and therefore error beeps may sound and the

display may not respond normally when you press several of the above keys. Disregard the error beeps and display while pressing the keys.

• If password protection (page 32) is already enabled, a password entry

screen will appear after you press . Continue to press the above keys without entering the password.

2 Make sure that PASSWORD SET is

selected and press .

START/ ENTER

ADMIN PASSWORD

1:PASSWORD SET 2:PASSWORD PROTECTION

ADMIN PASSWORD [ ]

ENTER OLD PASSWORD

Administrator Password

3 Press the numeric keys and/or the letter keys to enter the old (currently

set) password.

• If you are setting the password for the first time, enter “Sharp” (this is the

initial factory-set password).

• Each character/digit that you enter will be displayed as “+“.

4 When you have finished entering the

current password, press .

START/ ENTER

ADMIN PASSWORD [ ]

ENTER NEW PASSWORD

• If you entered the wrong password, WRONG PASSWORD will appear. Re-

enter the correct password. If you enter the wrong password 3 times in a row, you will return to the date and time display.

5 Enter the new password.

• The characters #, &, <, > cannot be used in the password.

6 Press .

START/ ENTER

ADMIN PASSWORD PASSWORD PROTECTION

1=YES 2=NO

1. Installation

7 To enable protection (require entry of the password) now, press to

select YES and press .

If you do not wish to enable protection yet (you can enable protection later using the procedure on the following page), make sure that NO is

selected and press .

• The machine will print out the password for your records. Take care not to

forget the password or lose the print-out. In the event that you forget the password and have kept no record, contact your dealer.

START/ ENTER

Administrator Password

Changing the Password Protect setting

Follow the steps below if you need to change the Password Protect setting (enable or disable password protection).

1 Press the following sequence of keys:

COPY

, , , , , .

START/

ENTER

Display:

ADMIN PASSWORD

1:PASSWORD SET 2:PASSWORD PROTECTION

• This is a hidden operation, and therefore error beeps may sound and the

display may not respond normally when you press several of the above keys. Disregard the error beeps and display while pressing the keys.

• If password protection is enabled, a password entry screen will appear after

you press . Continue to press the above keys without entering the password.

2 Press to select PASSWORD

PROTECTION and press .

3 To enable protection (require entry of

the password), press to select YES

and press . To disable protection, make sure that NO is selected and press .

START/ ENTER

ADMIN PASSWORD PASSWORD PROTECTION

1=YES 2=NO

ADMIN PASSWORD [ ]

ENTER PASSWORD

4 Press the numeric keys and/or the letter keys to enter the password.

5 When you have finished entering the password, press .

When password protection is enabled

When password protection enabled, you will be prompted to enter the

password each time you press to configure a MENU setting. Enter

the password with the numeric and/or letter keys as appropriate, press ,

and then continue as usual.

START/ ENTER

Volume Adjustment

You can adjust the volume of the speaker and ringer using and .

Speaker

1 Press .

2 Press or to select the

desired volume level.

SPEAKER

Display:

ONHOOK DIAL MODE

SPEAKER VOLUME HIGH

ONHOOK DIAL MODE

SPEAKER VOLUME MIDDLE

ONHOOK DIAL MODE

1. Installation

3 Press to turn off the speaker.

SPEAKER

SPEAKER VOLUME LOW

Volume Adjustment

Ringer

1 Press the or to select the

desired volume level. (Make sure

SPEAKER

has not been pressed.)

• The ringer will ring once at the selected

level, and then the date and time will reappear in the display.

Display:

RINGER VOLUME HIGH

RINGER VOLUME MIDDLE

RINGER VOLUME LOW

RINGER VOLUME OFF

IF OK, PRESS ENTER KEY

2 If you selected “RINGER VOLUME OFF” to turn off the ringer, press

START/

to confirm your selection.

ENTER

2. Sending and Receiving Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

11"

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Maximum size (Note: When ULTRA FINE resolution is used, the maximum

(279 mm)

38"

(966 mm)

length is 19”.)

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

36 lbs.

(157 g/m²)

Loading multiple pages at once (letter-size: max. 50 pages, legal-size: max. 20 pages):

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Maximum size

10.1"

(257 mm)

14.3"

(364 mm)

Documents

2. Send/Receive

Minimum weight

14 lbs.

Maximum weight

(52 g/m²)

Note: 11” x 17” paper must be loaded one page at a time.

20 lbs. (80 g/m²)

Transmittable Documents

Maximum scanning area

The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be

scanned.

Maximum scanning width: 10 inches (256 mm)

Maximum scanning length: The length of the document minus 0.16

inches (4 mm) from the top and bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

♦ If there are folds on the document, smooth out the folds before loading the

document. Unsmoothed folds may prevent correct scanning.

♦ When scanning a very long document, gently hold the sides of the

document while it feeds into the scanner to prevent skewing.

1 Adjust the document guides to the

width of your document.

Documents

2. Send/Receive

2 Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

• SEND READY will appear in the

display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Adjusting the Resolution and Contrast

3 Adjust the resolution and/or contrast settings (if desired) and then dial

the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters or

fine drawings.

SUPER FINE Use SUPER FINE for documents containing very

ULTRA FINE Use ULTRA FINE for the highest level of document

HALF TONE Use HALF TONE for photographs and illustrations.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the machine will automatically use STANDARD resolution.

small letters or very fine drawings.

reproduction.

The original will be reproduced in 64 shades of gray.

♦ In order to transmit in FINE, SUPER FINE, or ULTRA FINE resolution, the

receiving machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copying a

document. They are not effective for receiving a document.

Adjusting the Resolution and Contrast

To adjust the resolution setting, press one or more times until the

RESOLUTION

indicator light next to the desired setting comes on.

HALF TONE

RESOLUTION

STANDARD

FINE

SUPER FINE

ULTRA FINE

Contrast

The machine has three contrast settings. The default setting is AUTO.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

To adjust the contrast, press until the desired setting appears in the

display.

background.

CONTRAST

Documents

2. Send/Receive

CONTRAST

JAN-10 MON 09:34 AM M:00%

( AUTO)

JAN-10 MON 09:34 AM M:00%

( DARK)

JAN-10 MON 09:34 AM M:00%

( LIGHT)

Sending a Fax by Normal Dialing

With Normal Dialing, you press and then dial by pressing the numeric

keys.

SPEAKER

♦ Normal Dialing allows you to listen to the line through the speaker to make

sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the machine, you can also

pick up the extension phone and dial using the extension phone (do not

SPEAKER

press on the machine). If a person answers, you will be able to

speak to them through the phone before sending a fax.

Note: If you press to dial, you will not be able to speak using an extension

phone connected to the machine in the event that a person answers.

SPEAKER

1 Load the document(s). (Note: If

desired, you can load the document after dialing in Step 3, below.)

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

2 Press or pick up an extension phone connected to the machine.

Listen for the dial tone.

3 If you pressed , dial the number of the receiving machine by

pressing the numeric keys on the machine.

If you are using an extension phone, dial using the keypad on the extension phone.

SPEAKER

Sending a Fax by Normal Dialing

• If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON

and BILLING CODE DIAL has been set to AFTER, press after

dialing.

REDIAL

4 Wait for the connection. When you hear a fax tone, press on the

START/

ENTER

machine.

• If a person answers and you are using an extension phone, ask them to

press their Start key. When you hear the fax tone, press on your

machine.

START/ ENTER

Using the REDIAL key

You can press to redial the last number dialed. To send a document,

START/

press when you hear the fax tone after the connection is established.

ENTER

Note that the speaker is automatically activated when you press .

REDIAL

Documents

2. Send/Receive

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing

SPEED DIAL

and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Up to 59 Rapid Keys can be programmed for shared use.

♦ Up to 100 Speed Dial numbers can be programmed for shared use on the

FO-DC535. Up to 200 Speed Dial numbers can be programmed for shared use on the FO-DC635.

You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 57.

Programming Auto Dial numbers through a PC (Network Scanner option required)

The following procedure explains how to store fax numbers using the operation panel of the machine. If the network scanner option is installed, you can also conveniently store fax numbers in Rapid Keys and Speed Dial numbers by accessing the Web page in the machine from your computer. See page 86 for more information. To store an e-mail address in a Rapid Key or Speed Dial number using the operation panel, see page 97.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press . Make sure that

DESTINATION SETTING is selected.

START/ ENTER

Display:

MENU MODE

3:ENTRY MODE

1:RECEIVE MODE

ENTER #(01-10, , )

2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

Programming Auto-Dial Numbers

3 Press . Make sure that SET is

START/ ENTER

selected.

4 Press .

START/ ENTER

DESTINATION SETTING

1=SET 2=CLEAR

DESTINATION SET PRESS RAPID OR SPEED

5 To program a Rapid Key number, press the Rapid Key that you wish to

use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number, press and then enter the

SPEED DIAL

number that you wish to use (“1” to “100” on the FO-DC535, or “1” to

“200” on the FO-DC635). (If you enter less than three digits, press

START/ ENTER

to complete the entry.)

6 If the network scanner option is installed, SELECT DESTINATION TYPE

will appear in the display. Make sure that “FAX” is selected (press

or if needed), and then press . (To program an e-mail address in an auto-dial number, see page 93.)

START/ ENTER

Documents

2. Send/Receive

7 Enter the fax number by pressing the numeric keys (maximum of 60

digits including pauses).

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

8 Press .

START/ ENTER

DEL

REDIAL

Programming Auto-Dial Numbers

9 Enter the name of the party by pressing the letter entry keys (max. of 20

characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Caps Lock

S H / }

Space

A /

R / $

- . / , DEL

P / =

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

10 Press .

START/ ENTER

DESTINATION SET CHAIN DIAL

1=YES 2=NO

11 Press or to select “YES” if the number programmed is an

area code or access code to be used for Chain Dialing (see Chain Dialing at the end of this procedure). Select “NO” if the number is a

regular fax number. After making the selection, press .

START/ ENTER

Programming Auto-Dial Numbers

12 If the dual-line option is installed (and Chain Dial was set to NO in the

above step), SELECT THE LINE will appear. Select LINE-1 if you want the auto-dial number to use only Line 1. Select LINE-2 if you want the autodial number to only use Line 2. Select AUTO if you want the auto-dial

number to use the first available line. Press or to make the

selection, and then press .

START/ ENTER

Documents

2. Send/Receive

13 Return to Step 5 to program another number, or press repeatedly

to return to the date and time display.

STOP

• If you programmed a Rapid Key number, you can write the name of the

party on the label above the Rapid Key.

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 10, select “YES” to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by Chain

Dialing is 60.

Programming Auto-Dial Numbers

Editing auto-dial numbers

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the number(s) and/or name(s) when they appear in the display (Steps 7 and 9).

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 212.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press . Make sure that

DESTINATION SETTING is selected.

3 Press . Press to select

CLEAR.

4 Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

DESTINATION SETTING

1=SET 2=CLEAR

DESTINATION CLEAR PRESS RAPID OR SPEED

Programming Auto-Dial Numbers

5 To clear a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press and then enter the number

with the numeric keys. (If you enter less than three digits, press to complete the entry.)

6 Press .

START/ ENTER

7 Return to Step 5 to clear another number, or press repeatedly to

return to the date and time display.

SPEED DIAL

STOP

START/ ENTER

Documents

2. Send/Receive

Sending a Fax by Automatic Dialing

Dual Access

The machine features full dual access, which means that you can load a document and dial by automatic dialing even when the machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press after loading your document. Your document will be transmitted immediately after the

current job is finished.

If you don’t want the document to be transmitted from memory, you can press

DOCUMENT

after loading the document. Your machine will call the receiving fax

M/?

machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established.

PRIORITY

♦ The FO-DC535 can hold approximately 500 pages of average content in

memory. The FO-DC635 can hold approximately 1,000 pages. Less pages can be held if any were scanned using fine, super fine, ultra fine, or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

1 Load the document(s).

SEND READY will appear in the display.

Documents

2. Send/Receive

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

2 Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. (If the destination

is not correct, press .)

• The document will be automatically transmitted once the connection is

established.

STOP

Sending a Fax by Automatic Dialing

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number,

you can dial it by pressing and then entering the Speed Dial number.

SPEED DIAL

1 Load the document(s).

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

CONTRAST

set the resolution and contrast if needed.

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

SPEED DIAL

2 Press and then enter the Speed Dial number by pressing the

numeric keys.

• If you enter less than 3 digits for the Speed Dial number, press to

complete the entry.

3 Check the display. If the destination shown is correct, press . (If

not, press and then repeat Step 2.)

STOP

START/ ENTER

Direct Keypad Dialing

Sending a Fax by Automatic Dialing

You can also enter a full number with the number keys and then press

to begin dialing.

1 Load the document(s). (Note: If

desired, you can load the document after dialing in Step 2, below.)

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other documents waiting for transmission,

press .

PRIORITY

• To send the document directly from the feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay if it is down.)

M/?

2 Enter the number of the receiving machine by pressing the numeric

keys.

START/ ENTER

Documents

2. Send/Receive

• If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

REDIAL

3 Check the display. If the number of the receiving machine shown is

correct, press .

• If it is not correct, press to backspace and clear one digit at a time,

and then re-enter the correct digit(s).

START/ ENTER

STOP

Sending a Fax by Automatic Dialing

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it

and transmit the loaded document by simply pressing .

START/ ENTER

♦ You can also use this procedure to search for Group Keys and Program

Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key.

1 Load the document(s).

SEND READY will appear in the display.

• Press and/or to

2 Press to search from the

beginning of the alphabet, or to search from the end.

Note: If the network scanner option is installed and your network has an

LDAP server (see page 112), the left arrow key is used to search for a destination on the LDAP server.

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Display:

SEARCH [ ]

AAAAAAA BBBBBBBB

The names of your stored destinations appear

3 Enter the first character of the stored name by pressing the appropriate

letter entry key.

• If you don’t remember the first letter, go to Step 4 (you will scroll through the

list from the beginning).

4 Press or to scroll through the names. Stop when the desired

name appears in the display.

Sending a Fax by Automatic Dialing

• If no numbers have been stored under the entered letter, NOT FOUND will

appear.

• If multiple fax numbers (or e-mail addresses) have been stored under a

name, press to display the fax numbers and then press or

to select the desired fax number (or e-mail address).

5 Press . The document will be automatically transmitted once the

connection is established.

START/ ENTER

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another autodial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example, press

Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a number

by pressing appropriate numeric keys. Press after the final numeric

key to begin transmission.

START/ ENTER

Documents

2. Send/Receive

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 207.)

If Quick On-Line is set to OFF the transmission will be canceled and

MEMORY FULL ERROR will appear in the display. Press to clear the

message. Try the transmission again later when memory is free.

STOP

Sending a Fax by Automatic Dialing

Checking the status of the current job

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number the machine is currently receiving a

document from (if this information is available), press . Information on the

JOB STATUS

current fax job (FAX STATUS) will appear in the display. If the dual line option is installed, the fax status will appear separately for each line. To switch back to the

date and time display, press one or more times as needed. (If the

JOB STATUS

network printer option is installed, the NETWORK PRINT STATUS screen showing current printer activity will also appear.)

To cancel a fax transmission or reception

To cancel a fax transmission or reception that is currently in progress, press

JOB STATUS

FAX-STATUS display, and then press .

so that the status of the transmission or reception appears in the

STOP

Checking and canceling stored transmission jobs

To display information on fax jobs that are waiting in memory for transmission, follow the steps below. You can also use this procedure to cancel a fax job.

1 Press (flip up the Rapid Key

MEM.STATUS

overlay) and then or until MEMORY TX STATUS is selected in the

display.

2 Press .

START/ ENTER

Number of stored transmission jobs

• The fax jobs appear.

• To print out the list of the jobs,

REPORT

press .

N/*

Name or number of destination

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

3-digit memory number assiged to job

TX STATUS (004)

001:M#132 10:34 AM

XXXXX Co.: RECALL (01)

002:M#135 10:38 AM

YYYYYY Co.: WAITING

Status of job

Sending a Fax by Automatic Dialing

3 Press or to scroll through the list of jobs.

To cancel a job, press or to select the job, press , and

then press .

4 When you have finished checking the list, press twice to return to

START/ ENTER

STOP

DEL

the date and time display.

Note: To directly print out a list of the jobs waiting in memory for transmission,

MEM.STATUS

press ,

or to select REPORT PRINT, and then .

START/ ENTER

Canceling a memory transmission by number

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

1 Press (flip up the Rapid Key

MEM.STATUS

overlay) and then or until MESSAGE CLEAR is selected in the display.

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

Documents

2. Send/Receive

2 Press .

START/ ENTER

3 Enter the 3-digit memory number of the job you wish to cancel.

4 Press .

START/ ENTER

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To cancel automatic redialing, cancel the job as explained in Checking and canceling stored transmission jobs on page 54.

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7 (see page 203).

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 206).

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover sheet,

retransmission will not take place.

♦ To cancel retransmission, cancel the job as explained in Checking and

canceling stored transmission jobs on page 54.

Creating and Using Personal Books

Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created in the FO-DC535, or 40 books in the FO-DC635.

♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be

programmed in each personal book.

♦ You can program a 4-digit passcode for a personal book. When this is done,

the passcode must be entered to use or edit the book.

Creating a personal book

To create a new personal book, follow the steps below.

♦ You can also use this procedure to edit a previously created book. In Step

5, enter the number of the book.

Documents

2. Send/Receive

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press and then or

until BOOK ENTRY MODE is selected in the display.

3 Press . Make sure that SET is

selected.

4 Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

04:DATE&TIME SET 05:DAY LIGHT SAVING 06:STORE JUNK FAX # 07:DEPT. PASSCODE 08:BOOK ENTRY MODE

PERSONAL BOOK SETTING

3:ENTRY MODE

1=SET

ENTER #(01-10, , )

2=CLEAR

PERSONAL BOOK SET

BOOK #=

Creating and Using Personal Books

5 Enter a 2-digit number from 01 to 20 (FO-DC535) or 01 to 40 (FO-DC635).

• This number will identify the personal book.

6 Enter a name for the personal book by pressing the letter entry keys.

(Make sure the Rapid Key overlay is down.) Example: SHARP =

Caps Lock

S H / }

• For more information on entering letters, see Step 5 on page 26

A /

R / $

P / =

7 Press .

START/ ENTER

PERSONAL BOOK SET USING NAME AS FAX HEADER

1=YES 2=NO

8 Press or to select YES if you wish to use the book name in

the header of faxes sent using the book. Select NO to use the sender’s name entered on page 25.

9 Press .

START/ ENTER

10 If the network scanner option has been installed and user authentication

is enabled in the machine’s Web page (see page 118), go to Step 11. Otherwise, go to Step 15.

11 The screen at right will appear. Press

or to select YES if you wish

to store your login name for user authentication in the book. Select NO if you do not wish to store your login name.

PERSONAL BOOK SET USING LOGIN NAME FOR AUTHENTICATION

1=YES 2=NO

Creating and Using Personal Books

• If you store your login name in the book, user authentication (entering your

login name and password) will be required each time you open the book; however, user authentication will not be required when you select a destination for transmission from the book. In addition, when logging in, you will be able to select your sender name (programmed in Step 16) from the sender list instead of entering your login name directly. (Note: When your login name is stored, the book passcode in Step 15 below is not used and cannot be programmed.)

• If you do not store your login name in the book, user authentication will not

be required when you open the book, but it will be required when you select a destination for transmission from the book. You can program a passcode for the book in Step 15 below, which must be entered to open the book.

• When your login name is stored in your personal book, the sender name

and sender address entered in Steps 16 and 18 below are used as the sender name and sender e-mail address for Scan to E-mail from the book. (Note: If you do not use your personal book to log in and instead directly enter your login name, the default sender name programmed in the machine (page 88) and your e-mail address as stored on the LDAP server are used as the sender name and sender e-mail address for Scan to Email.)

Documents

2. Send/Receive

12 Press . If you selected YES in Step 11, go to Step 13. If you

selected NO, go to Step 15.

START/ ENTER

13 Enter your login name for user authentication by pressing the letter

entry keys (maximum of 32 characters).

14 Press and go to Step 16.

START/ ENTER

15 Enter a four-digit passcode for the personal directory book (this can be

any four-digit number you like).

If you do not wish to use a passcode, press to skip this step.

START/ ENTER

Creating and Using Personal Books

16 If the network scanner option is not installed, this completes the

procedure. Press repeatedly to return to the date and time display.

If the network scanner option is installed, press the letter keys to enter the sender name that will appear when you send a document to an email recipient from the book. (Make sure the Rapid Key overlay is down.)

• Note: Do not include special characters or symbols in the sender name

(special characters may prevent transmission on some networks). For example, the following characters cannot be used if any computers involved in the transmission are running Windows XP: ¥ +/ : < > | ” ?

• This sender’s name and the e-mail address entered in Step 18 will be used

in place of the default name and address entered in the procedure on page

88. These are used whenever a sender’s name and e-mail address are not entered manually when sending a document to an e-mail recipient.

STOP

17 Press .

START/ ENTER

18 Press the letter keys to enter your e-mail address (sender e-mail

address).

19 Press .

20 Press repeatedly to return to the date and time display.

START/ ENTER

STOP

Creating and Using Personal Books

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps:

PERSONAL

1 Press .

BOOK

2 Enter the 4-digit passcode of your

book.

If the book doesn’t have a passcode,

press once, enter the first letter of the name of the book if desired, press

or until the book is selected

in the display, and then press .

START/

ENTER

Display:

SELECT PERSONAL BOOK BY KEY OR PASSCODE

The display briefly shows the following and then reverts to the date and time:

** PERSONAL BOOK ** SUSAN

The name of your book appears here

3 When your book is open, all of the Rapid Keys on the operation panel

automatically convert to keys for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book.

You can perform the following operations in a book:

♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained

on page 42.

Documents

2. Send/Receive

♦ Use a Rapid Key to fax a document as explained on page 49.

♦ Use a Speed Dial number to fax a document as explained on page 50.

♦ Program a Group Key in your book using Rapid Key and Speed Dial

numbers from your book (see page 156).

♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial

numbers, or a Group Key in your book (see page 153).

♦ Set up a Program Key in your book (see page 178). (Note: Only Rapid Keys

and Speed Dial numbers from your book can be used. A memory polling program cannot be entered. )

Creating and Using Personal Books

♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers

from your book (see page 164).

♦ Set up a timer operation using a Rapid Key or Speed Dial number from your

book (see page 170).

♦ Print out the Destination List, Program/Group List, or Timer List (see page

212). When printed from your book, these lists will show the corresponding information in your book.

♦ Press to redial the last number dialed from your book.

REDIAL

♦ If the network scanner option is installed, you can program any Rapid Key

or a Speed Dial number from 1 to 16 for Scan to E-mail as explained on page 93, and use the Rapid Key or Speed Dial number to send a document to an e-mail recipient as explained on pages 93 and 95.

Closing a book

A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press

STOP

. The display will show:

Make sure that YES is selected and then press .

CANCEL BOOK?

1=YES 2=NO

START/ ENTER

♦ If an operation is not performed within minute after opening a book, the

book will automatically close.

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the book (as explained on page 61) and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 54 or 55. Note that the job status of the fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

Creating and Using Personal Books

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press and then or

until BOOK ENTRY MODE is selected in the display.

3 Press and then or to

select CLEAR.

4 Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

04:DATE&TIME SET 05:DAY LIGHT SAVING 06:STORE JUNK FAX # 07:DEPT. PASSCODE 08:BOOK ENTRY MODE

PERSONAL BOOK SETTING

3:ENTRY MODE

1=SET

ENTER #(01-10, , )

2=CLEAR

5 Enter the 2-digit number of the book you wish to clear.

Documents

2. Send/Receive

6 If the book has a passcode, enter the passcode.

7 Press .

8 Press repeatedly to return to the date and time display.

START/ ENTER

STOP

Cover Sheet

You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to appear

on the cover sheet (see page 25).

♦ To have the recipient’s name appear, you must dial using a Rapid Key or

Speed Dial number with the name programmed.

(Example)

1 Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Cover Sheet

2 Press . (Flip up the Rapid Key

overlay if it is down.)

COVER SHEET

• The display will briefly show COVER SHEET MODE ENTERED and then

revert to SEND READY.

• To cancel the cover sheet selection, press .

STOP

3 Dial the receiving party and transmit the fax.

If desired, you can set your fax to automatically send a cover sheet with every

transmission (you do not have to press each time). This is

accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 204.

COVER SHEET

Documents

2. Send/Receive

Batch Page Numbering (Page Counter)

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

1 Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to

2 Press . (Flip up the Rapid Key

overlay if it is down.)

RESOLUTION

set the resolution and contrast if needed.

PAGE COUNTER

Caps Lock

CONTRAST

Display:

PAGE COUNTER # OF PAGE(S) =

3 Enter the total number of pages (“01” to “99”) by pressing the numeric

keys.

Example: 5 pages

• If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

4 Dial the receiving machine and transmit the document.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

STOP

Receiving Faxes

The machine has two modes for receiving faxes:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes.

MANUAL mode: Select this mode when you have an extension phone connected to the same line as the machine and you want to receive both faxes and voice calls. All

calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

The reception mode is initially set to AUTO. To change the reception mode, follow the steps below.

♦ If you have the dual-line option, use the procedure on page 73 to select the

reception mode. Note that the reception mode can only be selected for Line 1 (Line 2 is fixed at AUTO).

Documents

2. Send/Receive

1 Press . Make sure that

RECEIVE MODE is selected in the display.

2 Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

RECEIVE MODE

1 = AUTO RECEPTION 2 = MANUAL RECEPTION

3 Press or to select AUTO RECEPTION or MANUAL

RECEPTION.

4 Press .

START/ ENTER

Receiving Faxes

Using AUTO Reception Mode

In AUTO reception mode, the machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 2 (see page 202).

♦ If you pick up an extension phone before the machine answers, you can talk

to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.

Using MANUAL Reception Mode

1 When the machine rings, answer the

call on an extension phone connected to the same line.

2 If you hear a fax tone, press on the machine.

• If the other party first speaks with you, press after speaking. (Press

your START key before the sender presses their Start key.)

START/ ENTER

• If there is a document in the feeder, remove the document before pressing

START/

(otherwise the document will be transmitted).

ENTER

3 When RECEIVING appears in the

display, hang up.

Substitute Reception to Memory

In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 160) are also received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, along with NO PAPER, REPLACE TONER CARTRIDGE, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these steps:

Documents

2. Send/Receive

1 Press (flip up the Rapid Key

2 Press .

MEM.STATUS

overlay) and then or until MEMORY RX STATUS is selected in the

display.

START/ ENTER

• The received faxes appear.

• To print out the list of faxes, press

REPORT

N/*

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

Number of received faxes

RX STATUS (004)

001:CONF. RX 10:34 AM

002: CONF. RX 10:38 AM

“CONF.” indicates that the fax is confidential

3456849123

5249762384

Number of sender

3 Press or to scroll through the list of jobs.

4 When you have finished checking the list, press twice to return to

the date and time display.

STOP

Dual-line Option (FO-DC635 only)

The dual line option (FO-60DL) allows your machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. The dual-line option is only available on the FO-DC635.

Note: The FO-60DL dual line option and the FO-NP1 network printer option cannot both be installed on the same machine.

After your dealer installs the dual line kit, connect your second phone line to the LINE 2 jack. Caution: Do not insert the line into the port on the LAN board (if installed). This will damage the LAN board.

LINE 2

♦ Manual fax transmission (Normal Dialing using the SPEAKER key or an

extension phone connected to the machine) and manual fax reception are only possible on Line 1. An extension phone connected to the machine uses Line 1.

♦ The machine will only ring when a call is received on Line 1. When a call is

received on Line 2, the FAX 2 indicator will blink.

Entering your name and fax numbers

If you have the dual-line option, use the following procedure to enter your name (only one name can be entered) and the fax number of each line. This information will appear at the top of each fax page you send.

1 Press and then or

until ENTRY MODE is selected in the display.

Display:

MENU MODE

1:LINE SETTING MODE 2:LISTING MODE 3:ENTRY MODE

Dual-line Option (FO-DC635 only)

2 Press and then or

START/ ENTER

until OWN PASSCODE SET is selected.

3 Press .

START/ ENTER

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

OWN PASSCODE SET

SENDER’S NAME

4 Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

A /

R / $

- . / , DEL

P / =

Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

21 22 23 24 25 26 27 28 29 30

Caps Lock

31 32 33 34 35 36 37 38 39

SHIFT

Caps Lock

A / |S D F G / { H / } J / [ K / ] L / +

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

• To enter a space, press .

• To change case, press .

S H / }

Space

Caps Lock

Documents

2. Send/Receive

• To clear a mistake, press .

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

5 Press .

SYMBOL

START/ ENTER

OWN PASSCODE SET

LINE 1: SENDER’S NUMBER

Dual-line Option (FO-DC635 only)

6 Enter the fax number (maximum of 20 digits) of Line 1.

• To insert a space between digits, press .

• To clear a mistake, press .

7 Press .

START/ ENTER

STOP

OWN PASSCODE SET

LINE 2: SENDER’S NUMBER

8 Enter the fax number (maximum of 20 digits) of Line 2.

9 Press .

10 Press until you return to the date and time display.

Selecting the line

If you wish to use a particular line to fax a document, press one or

more times before dialing until the desired line appears in the display. The selections will appear in the following order in the display: LINE-1 SELECTED LINE-2 SELECTED LINE AUTO SELECTED.

START/ ENTER

STOP

LINE

If you select LINE AUTO SELECTED or do not make a selection with ,

the first available line will be used.

LINE

Dual-line Option (FO-DC635 only)

♦ If you wish to restrict either of the lines to transmission only or reception

only, see the following section.

♦ When you program an auto-dial number (Rapid Key or Speed Dial number),

you can specify that the number use a particular line.

Note: The key cannot be used to select a line if either of the lines has

been set to reception only as explained in the following section. A line

selection made with will override a line selection programmed into a

Rapid Key or Speed Dial number.

LINE

Restricting a line to transmission or reception / selecting the reception mode for Line 1

You can restrict either line to transmission only or reception only. You can also use this procedure to select the reception mode (AUTO or MANUAL) for Line 1 (the reception mode for Line 2 is fixed at AUTO).

1 Press and then so that

LINE SETTING MODE is selected in the display.

2 Press .

START/ ENTER

• Line 1 is intially selected. If you wish to

adjust the setting for Line 2, press to select LINE 2.

Display:

MENU MODE

1:LINE SETTING MODE 2:LISTING MODE 3:ENTRY MODE

LINE SETTING MODE

1:LINE 1 2:LINE 2

Documents

2. Send/Receive

Verification Stamp Option

3 Press and then or

START/

ENTER

until the desired setting is selected.

• Note: “TX” stands for “transmission”

and “RX” stands for “reception”. “AUTO” and “MANU” indicate AUTO and MANUAL reception modes.

4 Press .

START/ ENTER

5 Go back to Step 3 to select a setting for the other line, or press to

exit.

Settings for Line 1:

LINE 1 SETTING

1=TX AND RX (AUTO) 2=TX AND RX (MANU) 3=RX (AUTO) ONLY 4=RX (MANU) ONLY

Settings for Line 2:

LINE 2 SETTING

1=TX AND RX (AUTO) 2=TX ONLY 3=RX ONLY

STOP

Verification Stamp Option

When transmitting a document, you can have the machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page page 209.

PC Fax Function (Requires the FO-LN1 Option)

The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine.

Important: The PC-Fax function can only be used to send faxes. It cannot be used to receive faxes to your computer.

To use the PC Fax function,

♦ The FO-LN1 network interface kit must be installed in the machine. (This kit

is also used for the network scanner and printer options explained in the following chapters.)

♦ The PC-Fax driver must be installed in your computer. The PC-Fax driver is

installed from the CD-ROM in the FO-LN1 network interface kit.

The Status Monitor can also be installed to monitor the status of faxes sent from your computer using the PC-Fax driver. The Status Monitor notifies you when transmission is completed and alerts you if an error occurs.

Documents

2. Send/Receive

System requirements

To use the PC-Fax driver, you must have one of the following versions of Windows:

Windows 98/ME/NT 4.0/2000/XP

Installing the PC-Fax driver in your computer

To install the PC-Fax driver in your computer, see the installation guide in the CD-ROM in the FO-LN1 network interface kit. The installation guide (“Installation Guide.pdf”) is located in the PC-FAX folder of the CD-ROM.

Note: When installing and configuring the PC-Fax driver, “FO-DC500” or "FODC600" in the windows also indicates the FO-DC535 or FO-DC635.

PC Fax Function (Requires the FO-LN1 Option)

Using the PC-Fax function

To fax a document from your computer, open the document in the application used to create it and select Print from the File menu. In the Print window, select “SHARP FO-DC Series FAX” for the printer and then click OK.

A window will appear to let you enter the destination fax number (or select it from the address book) and select any other fax settings. When finished, click OK. The document will be sent to the machine, which will then dial the fax number and fax the document to the recipient.

For detailed information on using the PC-Fax function, open the Help file for the PC-Fax driver.

3. Network Scanner Option

Introduction

The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network.

Depending on the file format selected for the image, the recipient can view it

with Adobe Acrobat Reader or in the case of Scan to Desktop, SharpDesk.

, any Tiff-compatible viewer such as Imaging®,

An FTP server, for downloading by recipients at their convenience

Scan a document and transmit the image file to...

Your computer desktop, for processing as you desire

Any e-mail address

Scanner

3. Network

Scan destinations can be stored in Rapid Keys on the machine, for easy one-touch scanning and transmission.

Introduction

Steps required for setup

The following steps are required to use the network scanner option. The steps must be completed in the order shown.

1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network.

2. Your network administrator must decide whether the machine will be assigned a permanent IP address, or receive an address automatically from a DHCP server (assigning a permanent IP address is recommended; if DHCP is used, the lease time for the address should be set to unlimited). If a permanent IP address is to be assigned, the network administrator must determine what address will be used, and identify the subnet mask and gateway. Once this information has been determined, the IP address setting should be completed in the machine as explained on page 79.

❏ Permanent IP address ❏ DHCP server IP address ( . . . ) Subnet mask ( . . . ) Gateway ( . . . )

3. The following information must be entered in the Web page in the machine

using a Web browser on a computer connected to the same network. This procedure is explained on page 83. Obtain the information from your network administrator.

-The IP address or host name of your e-mail server

IP address ( . . . ) Host name ( )

-The IP address of your DNS server ( )

-Your domain name ( )

-Your network administrator’s e-mail address ( )

4. Scan to E-mail setup must be completed as explained on page 88.

5. To use Scan to Desktop, you must install the Network Scanner Tool and

Sharpdesk programs in your computer. These programs are installed from the CD-ROM that comes with the network scanner kit (see page 100 for installation instructions). User’s guides in PDF format for the programs are also included on the CD-ROM.

6. Destinations for Scan to E-mail and Scan to FTP can be programmed into Rapid Key and Speed Dial numbers using the Web page in the machine. These procedures are explained on page 85. Scan to E-mail destinations can also be programmed using the operation panel of the machine as explained on page 93. To use a Rapid Key or Speed Dial number to transmit a scanned document, see pages 93 and 95. To transmit a scanned document to an email address without using a Rapid Key or Speed Dial number, see page 91.

Setting the IP Address

Once your dealer has installed the network scanner option and the machine is connected to the network, the network administrator or administrator of the machine should use the following procedure to set the IP address of the machine.

Note: Although “DHCP” is available as a setting for the IP address (this means that the machine automatically obtains an address from a DHCP server), it is recommended that a permanent IP address be assigned to the machine. If DHCP must be used, it is recommended that the DHCP lease time for the IP address be set to unlimited. To check the IP address currently assigned to the machine when DHCP is used, print out the network setting list as explained on page 82.

Scanner

3. Network

1 Press and then or

until NETWORK SETTING is selected in the display.

2 Press .

START/ ENTER

• Make sure that NETWORK CONFIG

SET is selected.

3 Press .

START/ ENTER

• Make sure that IP ADDRESS SETTING

is selected.

4 Press .

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK CONFIG SET

1:IP ADDRESS SETTING 2:INITIALIZE THE NIC

IP ADDRESS SETTING ENABLE DHCP

1=YES 2=NO

Setting the IP Address

5 If the machine will receive an IP address automatically from a DHCP

server, make sure that “YES” is selected (this will enable DHCP). If the machine will be assigned a permanent IP address, press or

to select “NO”.

6 Press .

START/ ENTER

• If you enabled DHCP by selecting “YES” in the previous step, this

completes the setting. Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the

machine is printing, and 2) press machine is sending or receiving a fax

7 If you are entering a permanent IP

address, press .

START/ ENTER

JOB STATUS

and check the display to see if the

IP ADDRESS [ ] [ ] [ ][ ]

8 Enter the IP address of your machine (to move the cursor to the right,

press ). When finished, press .

• To correct a mistake, press to move the cursor back to the mistake,

and then enter the correct number.

START/ ENTER

9 Enter the IP subnet mask. When finished, press .

10 Enter the IP gateway. When finished, press .

START/ ENTER

Setting the IP Address

11 Wait while the machine writes the setting to the NIC board (“DO NOT

POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine

is printing, and 2) press

JOB STATUS

machine is sending or receiving a fax

and check the display to see if the

Initializing the network interface board

Normally the network interface board (NIC) does not need to be initialized (returned to the factory default settings). In the event that you do need to initialize the board, follow the Steps 1 to 3 of the previous procedure to access

“NETWORK CONFIG SET”, press to select “INTIALIZE THE NIC”, and

then press . Press to select “YES” and then press . Wait

while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press

JOB STATUS

fax

START/ ENTER

and check the display to see if the machine is sending or receiving a

START/ ENTER

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3. Network

Printing out the Network Settings

You can print lists showing the current network settings and network interface board settings.

♦ To check the IP address of the machine, select PRINT NETWORK

SETTINGS in Step 3 below.

1 Press and then or

until NETWORK SETTING is selected in the display.

2 Press and then .

START/ ENTER

• Make sure that NETWORK SETTING

LIST is selected.

3 Press .

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK SETTING LIST

1:PRINT NETWORK SETTINGS 2:PRINT NIC INFORMATION

4 Press or to select the list that you wish to print, and then

press . (Note: “NIC” is an acronym for “network interface board”.)

START/ ENTER

Mail Server and DNS Server Settings

Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).

Accessing the Web page in the machine

To access the Web page in the machine, type in the IP address of the machine in your browser in the format http://XXX.XXX.X.X, where the X’s are the IP address (the number of digits between periods will vary depending on the address). If you need to check the IP address of the machine, print out the network settings as explained on page 82.

Mail server and DNS server

Scanner

3. Network

To configure your mail server and DNS server settings, click in the menu at the left of the Web page. Enter the IP address or host name of your e-mail server in in

System Administrator Address

Server

, and your domain name in

Time Zone

list in you enter a host name instead of an IP address in if host names will be used for Scan to FTP or Scan to Desktop destinations.

E-mail Server

. Note that the IP address of your DNS server must be entered if

, the e-mail address of your network administrator

, the IP address of your DNS server in

Domain Name

. Select your time zone from the

E-mail Server

E-mail & DNS Setup

DNS

. This is also true

♦ If “DHCP” was selected for the IP address of the machine, the IP address of

the DNS server appears automatically and cannot be changed.

Mail Server and DNS Server Settings

Setting Passwords

Passwords can be set to restrict access to the Web page. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured. When the Web page is accessed with the user password, destinations in the Scanner Destination Management menu can be stored, deleted, and edited; however, settings in the Setup menu cannot be configured.

♦ The administrator password is also used to access the MENU key settings

on the operation panel of the machine.

To enable password protection, click Passwords in the Web page menu and select the “Enable Password Protection of this Web Site and operation panel” checkbox. The passwords for “User” and “admin” are both initially set to “Sharp”. If you wish to change a password, enter “Sharp” in Old Admin

Password, and then enter the new password under User Password or Admin Password. A password must consist of alphanumeric characters and

be no more than 10 characters long. Passwords are case sensitive.

When you are finished, click Submit to store the new settings and then turn the machine power off and then back on. The next time you attempt to access the Web page, you will be prompted for the password. For the User name, enter “user” if you are accessing the page as a user, or “admin” if you are accessing the page as an administrator.

For more information on setting passwords, click Help at the bottom of the Web page menu.

Network Scanning and Sender E-mail settings

The network scanning settings allow you to select the method for assigning a file name to a scanned image and enter a subject for Scan to E-mail (the subject can also be entered from the operation panel of the machine as explained in Scan to E-mail Setup on page 88).

Click Network Scanning in the menu and then configure the settings as needed. When finished, be sure to click Submit to store the new settings.

To enter the sender name and sender e-mail address that appear on e-mail that you send, click Sender E-mail. The sender information can be entered separately for each personal book and for the COMMON book.

Note: Do not include special characters or symbols in the sender name (special characters may prevent transmission on some networks). For example, the following characters cannot be used if any computers involved in the transmission are running Windows XP: ¥ +/ : < > | ” ?

For detailed information on all the settings in the Web page, click Help.

Storing Network Scanning Destinations

Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book.

♦ Scan to E-mail can be performed by manually entering the destination e-

mail address at the time of transmission, or by using a Rapid Key or Speed Dial number. A Scan to E-mail destination can be stored in a Rapid Key or Speed Dial number using the Web page, or using the operation panel on the machine (to use the operation panel, see page 97).

♦ To use Scan to FTP, the destination must be previously stored in a Rapid

Key or Speed Dial number. A Scan to FTP destination can only be stored in a Rapid Key or Speed Dial number using the Web page.

♦ To use Scan to Desktop, the Network Scanner Tool and SharpDesk

programs must be installed in the destination computer. During installation and setup the Network Scanner Tool automatically stores the computer as a Scan to Desktop destination, and for this reason, the Web page should not be used to store Scan to Desktop destinations. However, the Web page can be used to change the selected file format for a Scan to Desktop destination, copy a Scan to Desktop destination into a different address book, or delete a Scan to Desktop destination if the Network Scanner Tool has been uninstalled from the computer.

♦ Fax destinations can also be stored in Rapid Keys and Speed Dial numbers

using the Web page.

Scanner

3. Network

Storing Network Scanning Destinations

Storing destinations in the Web page

To store a destination, click the desired destination type (E-mail, FTP, Fax or Group) under Destination Management in the Web page menu. In the

Destination Management page, enter the destination name and select a personal address book or the COMMON book. To select a Rapid Key or Speed Dial number, select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the list. Enter the information required for the destination type, and click Submit.

To edit or delete a destination, click menu, select the destination you wish to edit or delete, and click at the bottom of the page. For detailed information on setting up, editing, and deleting destinations, click

Help

Destination Management

at the bottom of the Web page menu.

in the Web page

Edit

Delete

Storing Network Scanning Destinations

Scan to FTP (Hyperlink)

When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail will contain a hyperlink to the image file on the server, allowing the recipients to open the file by simply clicking on the hyperlink (unless the FTP server requires a password).

To use this feature, select the “Enable Hyperlink to FTP server to be e-mailed” checkbox when storing the Scan to FTP destination, and then select the recipients for the e-mail from the E-mail Destination list.

Creating personal books in the Web page

To create a new personal book in the Web page, click Personal Address Book in the Web page menu, and then click Add in the Personal Address

Book Setup page. Enter the required information and click Submit.

Scanner

3. Network

Information on using Scan to Desktop

Unlike the case where a scanner is directly connected to your computer, scanning using Scan to Desktop cannot be directly initiated from a scanning application in your computer. Instead, scanning is begun by pressing the Rapid Key or Speed Dial number on the machine that contains your computer as a Scan to Desktop destination. To use Scan to Desktop, the Network Scanner Tool must be running in your computer (it starts and runs automatically in the background when you power up your computer).

Your computer is automatically stored as a Scan to Desktop destination in a Rapid Key or Speed Dial number when you install the Network Scanner Tool. After you install and set up the Network Scanner Tool, access the Web page in the machine from your browser on your computer, and click Destination Management in the menu to see which Rapid Key or Speed Dial number your computer is stored in. This will be the Rapid Key or Speed Dial number you will use to scan documents to your computer.

Scan to E-mail Setup

To use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear when an image is sent to an e-mail recipient must be entered, and the file format for the scanned image must be selected. (Note: The file format set in this procedure does not apply to Scan to E-mail using a Rapid Key or Speed Dial number.)

♦ The preset subject is “Scanned image from FO-DCXXX” (where “XXX” is

“535” on the FO-DC535, and “635” on the FO-DC635), and the preset file format is “TIFF/G4”.

♦ You can enter a different sender name and select a different file format at

the time of transmission. The subject can only be changed using the following procedure.

Important: To use Scan to E-mail, sender information must be set using the following procedure, or using the Web page as explained on page 84, even if a sender is manually entered at the time of transmission.

Note: In the event that your e-mail server is unable to successfully complete a Scan to E-mail transmission, your server will send notification to the sender email address that you enter in the following procedure or at the time of transmission.

1 Press and then or

until NETWORK SETTING is selected in the display.

2 Press and then or

until SCAN TO E-MAIL SET-UP is selected.

3 Press .

4 Press .

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

Scan to E-mail Setup

5 Enter the e-mail subject by pressing the letter entry keys (max. of 60

characters). (Make sure the Rapid Key overlay is flipped down.)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Space

- . / , DEL

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number, press the appropriate numeric key. To enter the symbol

on a letter key (the character to the right of the slash), press (“SYM”

will appear in the display) and then the letter key (press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

6 Press .

START/ ENTER

• Make sure that E-MAIL SENDER is

selected.

7 Press .

START/ ENTER

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

Scanner

3. Network

8 Press the letter keys to enter the sender name (see Step 5).

• Note: Do not include special characters or symbols in the sender name

Scan to E-mail Setup

9 Press .

START/ ENTER

10 Press the letter keys to enter your e-mail address (see Step 5).

11 Press .

START/ ENTER

• Make sure that FILE FORMAT is

selected.

12 Press .

START/ ENTER

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

FILE FORMAT SETTING

1=TIFF-G4 2=TIFF-G3 3=TIFF-NO COMPRESSION 4=PDF-G4 5=PDF-G3

13 Press or to select the desired combination of file format

(TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION).

• TIFF is a bitmap format that can be compressed without loss of data. TIFF

images can be viewed by many viewer programs. PDF is a widely used

format that requires Adobe Acrobat Reader

to view.

• G4 provides the greatest amount of compression and works well with most

black and white files. If the recipient cannot open a G4-compressed file or experiences other difficulties, try G3 or “NO COMPRESSION”.

14 Press and then press repeatedly to return to the date and

time display.

START/ ENTER

STOP

Scan to E-mail Using the E-mail Key

Use the e-mail key when you wish to manually enter the e-mail address of a recipient for Scan to E-mail. The scanned image will be sent as an e-mail attachment. A message can also be included as explained in Steps 5 and 6.

Important:

To use Scan to E-mail, the setup procedures outlined on page 77 must be completed. This includes setting a default sender as explained in the procedure beginning on page 88 of this manual.

♦ If you need to change the e-mail subject, use the procedure on page 88.

1 Load the document(s).

• SEND READY will appear in the

display.

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3. Network

• Press and/or to set

RESOLUTION

CONTRAST

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

2 Press .

e-mail

Display:

SCAN TO E-MAIL

TO: [

3 Enter the e-mail address of the recipient by pressing the letter entry

keys (for details, see Step 5 on page 89; max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Scan to E-mail Using the E-mail Key

4 Press .

5 If you wish to enter a message, your

name, or your return e-mail address, or select the file format for the document,

press . (If you wish to use the default settings you entered on page 88 and do not

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

need to enter a message, go directly to Step 8.)

Your preset sender and file format appear in “XXX”.

6 Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

START/ ENTER

• MESSAGE

Use the letter entry keys to enter a message (see Step 5 on page 89; maximum of 256 characters). A line break can be entered by pressing

. When finished, press .

START/ ENTER

7 When you have finished changing the

options, press or to select START SCANNING.

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

Sending an Image Using a Rapid Key

8 Press . The document is scanned and transmitted.

START/ ENTER

Sending an Image Using a Rapid Key or Speed Dial Number

Sending an image using a Rapid Key

Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Rapid Key.

Important: To use this procedure, the setup procedures outlined on page 77 must be completed. In the case of Scan to E-mail, this includes setting a default sender as explained in the procedure beginning on page 88 of this manual.

♦ If you are sending the image to an e-mail destination and need to change

the subject, use the procedure on page 88.

1 Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to set

RESOLUTION

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

CONTRAST

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3. Network

2 Press the appropriate Rapid Key.

• The name of the recipient will appear in the display. (If the destination is not

correct, press .)

• If the destination is an FTP or Desktop destination, or if the destination is

an e-mail destination and you don’t need to enter a message or change any of the e-mail options, this completes the procedure.

STOP

Sending an Image Using a Rapid Key or Speed Dial Number

3 If the destination is an e-mail

destination and you wish to enter a message, or change the sender name or e-mail address, or select the file

format for the document, press WITHIN 5 SECONDS after pressing the

Rapid Key in Step 2.

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

(After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.)

4 Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

START/ ENTER

• MESSAGE

Use the letter entry keys to enter a message (maximum of 256 characters).

A line break can be entered by pressing . When finished, press .

5 When you have finished changing the

options, press or to select START SCANNING.

6 Press to begin scanning and transmission.

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

START/ ENTER

Sending an Image Using a Rapid Key

Sending an image using a Speed Dial number

Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number.

♦ If you are sending the image to an e-mail destination and need to change

the subject, use the procedure on page 88.

1 Load the document(s).

• SEND READY will appear in the

display.

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3. Network

• Press and/or to set

RESOLUTION

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

SPEED DIAL

CONTRAST

2 Press and then enter the Speed Dial number by pressing the

numeric keys.

• If you enter less than 3 digits for the Speed Dial number, press to

complete the entry.

• Check the display to make sure the destination shown is correct (if not,

STOP

press and repeat Step 2).

START/ ENTER

Sending an Image Using a Rapid Key or Speed Dial Number

3 If the destination is an e-mail

destination and you wish to enter a message, your name, or your return email address, or select the file format

for the document, press . (If the destination is an FTP or Desktop

destination, or if you wish to use the e-

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

mail settings that were stored in the Speed Dial number and do not need to enter a message, go directly to Step 6.)

4 Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

• MESSAGE

Use the letter entry keys to enter a message (maximum of 256 characters).

A line break can be entered by pressing . When finished, press .

START/ ENTER

5 When you have finished changing the

options, press or to select START SCANNING.

6 Press to begin scanning and transmission.

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

Sending an Image Using a Rapid Key

Storing an e-mail address in a Rapid Key or Speed Dial number

This section explains how to store e-mail addresses in Rapid Key and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time.

♦ This procedure cannot be used to store an FTP or Desktop destination

(these can only be stored as explained on page 85).

1 Press and then or

until ENTRY MODE is selected in the display.

2 Press . Make sure that

DESTINATION SETTING is selected.

3 Press . Make sure that SET is

selected.

4 Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

DESTINATION SETTING

1=SET 2=CLEAR

DESTINATION SET PRESS RAPID OR SPEED

Scanner

3. Network

Sending an Image Using a Rapid Key or Speed Dial Number

5 To program a Rapid Key number, press

the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

DESTINATION SET SELECT DESTINATION TYPE 1=FAX

2=E-MAIL

To program a Speed Dial number,

SPEED DIAL

press and then enter the number that you wish to use (“1” to

“100” on the FO-DC535, or “1” to “200” on the FO-DC635). (If you enter less

than three digits, press to

START/ ENTER

complete the entry.)

6 Press to select E-MAIL.

DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL

7 Press .

START/ ENTER

8 Enter the e-mail address of the recipient by pressing the letter entry

keys (for details, see Step 5 on page 89; max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.)

• To clear a mistake, press .

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

9 Press .

START/ ENTER

DEL

Space

- . / , DEL

Sharp FO-DC635, FO-DC535 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual