Sharp FO-DC525 User Manual

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MODEL

FO-DC500/FO-DC525

FO-DC600

DOCUMENT COMMUNICATION SYSTEM

OPERATION MANUAL

1. Installation

2. Sending and Receiving Documents

3. Network Scanner Option

4. Network Printer Option

5. Making Copies

6. Special Functions

7. Optional Settings

8. Printing Lists and Reports

9. Maintenance

10. Troubleshooting

U.S.A.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an

ENERGY STAR

that this product meets the for energy efficiency.



partner, SHARP has determined

ENERGY STA R



guidelines

Canada

This product meets the applicable Industry Canada technical specifications

The Ringer Equivalence Number is an indication of the maximum number of devices

allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

Welcome, and thank you for choosing a SHARP FO-DC500/525/600 Document Communication System. The features and specifications of the system are shown below.

Automatic dialing Conventional Auto Dialing:

Rapid Key Dialing: 59 numbers Speed Dialing

FO-DC500/525: 100 numbers FO-DC600: 200 numbers

Personal Auto Dial Books

FO-DC500/525: 20 books FO-DC600: 40 books (59 Rapid Keys, 16 Speed Dial numbers per book)

Memory size* FO-DC500/525: 8 MB (approx. 500 pages)

FO-DC600: 16 MB (approx. 1,000 pages) Optional memory: FO-8MK (8 MB; approx. 500 pages)

Modem speed 33,600 bps (max.) with automatic fallback to lower

speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Drum cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Resolution Standard: 203 x 98 lines/inch (8 x 3.85 lines/mm)

Halftone (grayscale) 64 levels

Initial starter cartridge (included with machine):

Approx. 3000 pages Replacement cartridge (FO-50ND): Approx. 6000 pages

Initial starter cartridge (included with machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Fine/Halftone: 203 x 196 lines/inch

(8 x 7.7 lines/mm) Super fine: 203 x 391 lines/inch (8 x 15.4 lines mm) Ultra fine: 406 x 391 lines/inch (16 x 15.4 lines/mm)

*Based on Sharp Standard Chart at standard resolution, excluding time

for protocol signals (i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

Automatic document feeder Letter paper (20 lb): Max. 50 pages

Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

Paper capacity FO-DC500: 250 sheets (20 lb)

FO-DC525/600: 750 sheets (20 lb) (FO-DC500/600: 500-sheet cassette available as option)

Compression scheme MMR, MR, MH, Sharp (H2), JBIG

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode, Super G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 257 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 38.0" (128 to 966 mm) (maximum length 19" (483 mm) when ultra fine resolution is used.)

Effective Scanning width 10" (257 mm) max.

Effective Printing width 8.0" (203 mm) max.

Printing speed 16 ppm

Reception modes Auto/Manual

Instascan speed 1.3 sec/page (letter paper; scan time only,

excludes document feeding time)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption FO-DC500/525 FO-DC600

Standby: 9 W 9 W Standby (all options installed): 16 W 16W Maximum: 760 W 800 W

Dimensions FO-DC500 FO-DC525/600

Width: 21.5" (546 mm) 21.5" (546 mm) Depth: 16.2" (412 mm) 16.2" (412 mm) Height: 13.6" (346 mm) 17.0" (431 mm) (Not including paper tray or attachments)

Weight

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 31.3 lbs. (14.2 kg) 48.5 lbs. (22.0 kg) (Not including supplies, paper tray or attachments)

Important safety information

Be sure to save these instructions!

When using this equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 8

1. Installation 14

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2. Sending and Receiving Documents 32

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 35

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 45

Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 54

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Batch Page Numbering (Page Counter). . . . . . . . . . . . . . . . . . . . . . 63

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Dual-line Option (FO-DC600 only) . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Verification Stamp Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

PC Fax Function (Requires the FO-LN1 Option) . . . . . . . . . . . . . . . 72

Table of Contents

3. Network Scanner Option 74

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 80

Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . 82

Scan to E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Scan to E-mail Using the E-mail Key . . . . . . . . . . . . . . . . . . . . . . . . 88

Sending an Image Using a Rapid Key or Speed Dial Number . . . . . 90

Installing the Network Scanner Software . . . . . . . . . . . . . . . . . . . . . 97

Inbound Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Using an LDAP Server: Searching for Destinations and User Authoriza-

tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

4. Network Printer Option 121

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Setting Up Status and Alert Messages . . . . . . . . . . . . . . . . . . . . . . 138

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Opening the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Printer Driver Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

5. Making Copies 148

6. Special Functions 151

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . 188

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 195

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Table of Contents

7. Optional Settings 201

8. Printing Lists and Reports 212

9. Maintenance 217

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 217

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 218

10. Troubleshooting 219

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

QUICK REFERENCE GUIDE 236

GUÍA DE REFERENCIA RÁPIDA 237

GUIDE DE RÉFÉRENCE RAPIDE 238

Index 239

A Look at the Operation Panel

Upper panel

DOCUMENT COMMUNICATION SYSTEM

CONTRAST RESOLUTION

e-mail

Display

109 11

HALF TONE

STANDARD

FINE

SUPER FINE

ULTRA FINE

3 4 5 62

(FO-DC500) (FO-DC600)

ALARM

TONER

LINE IN USE

Network

DATA

ON LINE

ALARM

TONER

ON LINE

This displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically turns off after a preset time if no further operations are performed. The display can be tilted to the desired angle for easy viewing.

TONER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

FAX2FAX1

Network

DATA

ALARM indicator

This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem.

LINE IN USE light (FO-DC500/525 only)

This lights when the machine is using the telephone line.

DATA light

This blinks when the machine is receiving a print job over the network (only when the network printer option is installed).

ON LINE light (printer option only)

When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed).

FAX1 / FAX 2 lights (FO-DC600 only)

When the dual line option is installed, FAX 1 lights when Line 1 is being used and FAX 2 lights when Line 2 is being used. When the dual line option is not installed, only FAX 1 lights when the telephone line is being used (the FAX 2 light does not operate).

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

E-mail key

Press this key to send a scanned document to an e-mail recipient. (Only available when the network scanner option is installed).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE, SUPER FINE or ULTRA FINE).

ON LINE key (printer option only)

Press this key to select whether the machine is online or off-line (the ON LINE light is on when the machine is online). The machine must be online to receive print jobs over the network. (Only available when the network printer option is installed).

Middle panel (Rapid Key pad)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

Rapid Dial Keys

31 32 33 34 35 36 37 38 39

40 41 42 43 44 45 46 47 48 49

50 51 52 53 54 55 56 57 58 59

SYMBOL

PAGE COUNTER

Caps Lock

/ ^ / / \ ; / :

SHIFT

13 14

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SHIFT

15 16 17 18 19 20 21

A / |S D F G / { H / } J / [ K / ] L / +

CONFIDENTIAL

TIMER

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

COVER SHEET

Press one of these keys to dial a fax number automatically, or specify an email recipient if the network scanner option is installed. Note that you must attach the Rapid Key labels. When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a twodigit number (for example, you can press Rapid Key 01 to enter the number “01”).

LIFE

Space

MEM.STATUS

REPORT

- . / , DEL

(FO-DC600 only)

DOCUMENT

LINE

- . / , DEL

SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set up a fax operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by , to check the total number of pages printed

START/ ENTER

by the machine. (Press to return to the date and time display.)

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.

REPORT key

Press this key before sending a fax (or a Scan to E-mail/FTP/Desktop transmission when the network scanner option is installed) to have a transaction report printed out after the transmission is finished.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading it into memory.

LINE key (FO-DC600 only)

When the dual line option has been installed, press this key before dialing to select the line.

STOP

Lower panel

23 3024 25 26 31

JOB STATUS

DUPLEX SCAN

ABC1DEF

PRIORITY

BROADCAST

PERSONAL

BOOK

2827

COPY/HELP

2 3

GHI

JKL

MNO

TUV

PQRS

OPER

WXYZ

32 36 3733 35

JOB STATUS key

Press this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress. If the dual line option is installed, the fax status will appear separately for each line. If the network printer option is installed, the NETWORK PRINT STATUS screen showing information on current printer activity will appear following the FAX STATUS screen (note that “IDLE” will appear if a print job has been executed but is not yet being printed). To move through each of the screens and return to the date and time

display, press one or more times as needed.

JOB STATUS

SPEED DIAL

REDIAL

GAB SEARCH

SPEAKER

START/

ENTER

STOP

DOWN

DUPLEX SCAN key

Press this key to transmit, copy, or scan a two-sided document.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

BROADCAST key

Press this key to send a document to a group of fax machines, or to a group of e-mail recipients if the network scanner option is installed.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with

or and press .

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENU key

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of the machine.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

START/ ENTER

SPEAKER key

Press this key when faxing a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

START/ENTER key

Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing. This key is also used to select settings in the MENU key menu and complete entries when storing names and numbers.

Left and right arrow keys

Press these keys to search for an auto-dial number when sending a document. If the network scanner option is installed and your network has an LDAP server (see page 110), the left arrow key (GAB SEARCH) can be pressed to search for a destination on the LDAP server. (Note: “GAB” stands for “Global Address Book”.)

STOP key

Press this key to cancel an operation before it is completed.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Received document tray

Telephone line cord

Rapid Key labels

Toner cartridge

Paper size labels

Points to keep in mind when setting up

Drum cartridge

Operation manual

ADF exit tray

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the power cord

Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Important!

The machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Press the power switch to turn on the power.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the machine for pulse dialing by changing Option Setting 22. See page 207.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of

the ADF exit tray ➋. Pull out the tray extension ➌.

Connections

1. Installation

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the machine to operate properly.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial starter toner cartridge included with the machine can print

approximately 3000 letter-size pages (4% coverage of each page; continuous printing).

♦ The replacement toner cartridge (FO-50ND) can print approximately 6000

letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size

pages.

Press the cover release to open the print compartment cover.

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

If you are replacing the toner cartridge, remove the old cartridge and dispose

of it according to local regulations.

Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge

but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

Installing the Print Cartridges

If you are replacing the drum cartridge, remove the old cartridge and dispose

of it according to local regulations.

Remove the new drum cartridge from its packaging. Insert the drum

cartridge into the print compartment.

• Caution! Excessive exposure to light

will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

• Make sure the drum cartridge is

inserted in as far as it will go.

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up.

1. Installation

BLUE

GREEN

Shake as indicated by the arrows to distribute the toner evenly within the

cartridge.

• If the toner is still lumpy after shaking,

the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

Installing the Print Cartridges

Hold the toner cartridge by the handle and insert it into the print

compartment.

• Make sure the toner cartridge clicks

into place.

BLUE

• The handle can be left standing up.

GREEN

Close the print compartment cover.

Reset the drum counter by pressing (flip up the Rapid Key overlay), or until DRUM COUNTER CLEAR is selected in the

display, and then twice.

START/ ENTER

LIFE

• Note: The toner counter automatically resets each time you replace the

toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter,

press (flip up the Rapid Key overlay), or until TONER

COUNTER CLEAR is selected, and then twice.

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

LIFE

START/ ENTER

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-50ND toner cartridge

Hint:

When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge:

1. Installation

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. Depending on the model, a paper cassette is also included as a standard feature or available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette.

FO-DC500: A paper cassette is available as an option. To have the cassette installed, consult your dealer.

FO-DC525: A paper cassette is included as a standard feature.

FO-DC600: One paper cassette is included as a standard feature. A second

paper cassette is available as an option. To have a second cassette installed, consult your dealer.

Important: Do not use the back side of paper that has already been printed on.

Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper.

Loading paper in the paper tray

Remove the received document tray.

Insert a stack of paper into the tray, print side up.

• Important! The stack of paper must not

be higher than the red line on the paper tray.

Red line

Loading Printing Paper

Squeeze the paper guide and move it to match the length of the paper you

are loading.

Attach a letter or legal label here to indicate the paper size

Replace the received document tray.

• The received document tray must be

attached for the machine to operate properly.

Loading paper in the paper cassette (if installed)

Note: To use A4 paper in the paper cassette, you must have a service

technician adjust the cassette.

1. Installation

Grasp the hand-hold on the cassette and pull the cassette out until it stops.

Push the pressure plate down until it locks into position.

Loading Printing Paper

Squeeze the paper guide and pull up to move it to the appropriate holes for the

length of the paper. Push the guide down into the holes.

Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not

higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

• If you find it difficult to load the paper,

remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

Push the cassette back into the machine, making sure it clicks into

place.

Entering Your Name and Fax Number

Before you can begin using the machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the machine include this information automatically at the top of your fax messages.

Note: If you have installed the dual-line option, use the procedure on page 67 to enter your name and the number of each line.

Press and then or until ENTRY MODE is selected in the

display.

Press and then or until OWN PASSCODE SET is selected.

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

1. Installation

Press .

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

START/ ENTER

OWN PASSCODE SET

SENDER’S NUMBER

• To insert a space between digits, press .

• To clear a mistake, press .

STOP

Entering Your Name and Fax Number

Press .

Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24

characters.) Example: SHARP =

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

• To enter a number as part of a name, press the appropriate numeric key. To

START/ ENTER

Caps Lock

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

S H / }

Space

Caps Lock

DEL

A /

R / $

- . / , DEL

P / =

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

Press twice to return to the date and time display.

START/ ENTER

STOP

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Press and then or until ENTRY MODE is selected in the

display.

Press and then or until DATE&TIME SET is selected.

Press .

START/ ENTER

The currently set date and time appear

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET 04:DATE&TIME SET

DATE&TIME SET MODE 01-10-2004 TIME 11:35 AM

1. Installation

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: March

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

Example: The 5th

Setting the Date and Time

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to select A.M. or to select P.M.

0 0

Press to start the clock.

Press twice to return to the date and time display.

START/ ENTER

STOP

Setting the Date and Time

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

Press and then or until ENTRY MODE is selected in the

display.

Press and then or until DAY LIGHT SAVING is selected.

Press .

Press to turn on the Daylight Saving Time function, or to turn it off.

START/ ENTER

1 2

Display:

MENU MODE

1:RECEIVE MODE 2:DESTINATION SETTING 3:ENTRY MODE

02: PASSCODE SETTING 03:OWN PASSCODE SET 04:DATE&TIME SET 05: DAY LIGHT SAVING

DAY LIGHT SAVING

1=YES 2=NO

1. Installation

Press twice to return to the date and time display.

STOP

Volume Adjustment

You can adjust the volume of the speaker and ringer using and .

Speaker

Press .

Press or to select the desired volume level.

Press to turn off the speaker.

SPEAKER

Display:

ONHOOK DIAL MODE

SPEAKER VOLUME HIGH

ONHOOK DIAL MODE

SPEAKER VOLUME MIDDLE

ONHOOK DIAL MODE

SPEAKER VOLUME LOW

Ringer

Volume Adjustment

1. Installation

Press the or to select the desired volume level. (Make sure

SPEAKER

has not been pressed.)

• The ringer will ring once at the selected

level, and then the date and time will reappear in the display.

Display:

RINGER VOLUME HIGH

RINGER VOLUME MIDDLE

RINGER VOLUME LOW

RINGER VOLUME OFF

IF OK, PRESS ENTER KEY

If you selected “RINGER VOLUME OFF” to turn off the ringer, press

START/

to confirm your selection.

ENTER

2. Sending and Receiving Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

11"

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Maximum size (Note: When ULTRA FINE resolution is used, the maximum length is 19”.)

(279 mm)

38"

(966 mm)

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

(157 g/m²)

Loading multiple pages at once (letter-size: max. 50 pages, legal-size: max. 20 pages):

Minimum size

Minimum weight

5.8"

(148 mm)

14 lbs.

5.0"

(128 mm)

Maximum size

Maximum weight

(52 g/m²)

Note: 11” x 17” paper must be loaded one page at a time.

36 lbs.

10.1"

(257 mm)

20 lbs. (80 g/m²)

14.3"

(364 mm)

Transmittable Documents

Maximum scanning area

The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be

scanned.

Maximum scanning width: 10 inches (256 mm)

Maximum scanning length: The length of the document minus 0.16

inches (4 mm) from the top and bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

Documents

2. Send/Receive

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

♦ If there are folds on the document, smooth out the folds before loading the

document. Unsmoothed folds may prevent correct scanning.

♦ When scanning a very long document, gently hold the sides of the

document while it feeds into the scanner to prevent skewing.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• SEND READY will appear in the

display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters or

fine drawings.

SUPER FINE Use SUPER FINE for documents containing very

small letters or very fine drawings.

ULTRA FINE Use ULTRA FINE for the highest level of document

reproduction.

HALF TONE Use HALF TONE for photographs and illustrations.

The original will be reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the machine will automatically use STANDARD resolution.

Documents

2. Send/Receive

♦ In order to transmit in FINE, SUPER FINE, or ULTRA FINE resolution, the

receiving machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copying a

document. They are not effective for receiving a document.

Adjusting the Resolution and Contrast

To adjust the resolution setting, press one or more times until the

RESOLUTION

indicator light next to the desired setting comes on.

HALF TONE

RESOLUTION

STANDARD

FINE

SUPER FINE

ULTRA FINE

Contrast

The machine has three contrast settings. The default setting is AUTO.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

To adjust the contrast, press until the desired setting appears in the

display.

background.

CONTRAST

JAN-10 MON 09:34 AM M:00%

( AUTO)

JAN-10 MON 09:34 AM M:00%

( DARK)

JAN-10 MON 09:34 AM M:00%

( LIGHT)

Sending a Fax by Normal Dialing

With Normal Dialing, you press and then dial by pressing the numeric

keys.

SPEAKER

♦ Normal Dialing allows you to listen to the line through the speaker to make

sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the machine, you can also

pick up the extension phone and dial using the extension phone (do not

SPEAKER

press on the machine). If a person answers, you will be able to

speak to them through the phone before sending a fax.

Note: If you press to dial, you will not be able to speak using an extension

phone connected to the machine in the event that a person answers.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

SPEAKER

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Documents

2. Send/Receive

Press or pick up an extension phone connected to the machine. Listen for the dial tone.

If you pressed , dial the number of the receiving machine by pressing the numeric keys on the machine.

If you are using an extension phone, dial using the keypad on the extension phone.

SPEAKER

Sending a Fax by Normal Dialing

• If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON

and BILLING CODE DIAL has been set to AFTER, press after

dialing.

REDIAL

Wait for the connection. When you hear a fax tone, press on the machine.

• If a person answers and you are using an extension phone, ask them to

press their Start key. When you hear the fax tone, press on your

machine.

START/ ENTER

Using the REDIAL key

You can press to redial the last number dialed. To send a document,

START/

press when you hear the fax tone after the connection is established.

ENTER

Note that the speaker is automatically activated when you press .

REDIAL

START/

ENTER

REDIAL

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing

SPEED DIAL

and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Up to 59 Rapid Keys can be programmed for shared use.

♦ Up to 100 Speed Dial numbers can be programmed for shared use on the

FO-DC500/525. Up to 200 Speed Dial numbers can be programmed for shared use on the FO-DC600.

You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 54.

Programming Auto Dial numbers through a PC (Network Scanner option required)

The following procedure explains how to store fax numbers using the operation panel of the machine. If the network scanner option is installed, you can also conveniently store fax numbers in Rapid Keys and Speed Dial numbers by accessing the Web page in the machine from your computer. See page 83 for more information. To store an e-mail address in a Rapid Key or Speed Dial number using the operation panel, see page 90.

Documents

2. Send/Receive

Press and then or until ENTRY MODE is selected in the

display.

Press . Make sure that DESTINATION SETTING is selected.

START/ ENTER

Display:

MENU MODE

3:ENTRY MODE

1:RECEIVE MODE

ENTER #(01-10, , )

2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

Programming Auto-Dial Numbers

Press . Make sure that SET is

START/ ENTER

selected.

Press .

To program a Rapid Key number, press the Rapid Key that you wish to

START/ ENTER

DESTINATION SETTING

1=SET 2=CLEAR

DESTINATION SET PRESS RAPID OR SPEED

use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number, press and then enter the

SPEED DIAL

number that you wish to use (“1” to “100” on the FO-DC500/525, or “1” to “200” on the FO-DC600). (If you enter less than three digits, press

START/

to complete the entry.)

ENTER

If the network scanner option is installed, SELECT DESTINATION TYPE will appear in the display. Make sure that “FAX” is selected (press

or if needed), and then press .

START/ ENTER

(To program an e-mail address in an auto-dial number, see page 90.)

Enter the fax number by pressing the numeric keys (maximum of 60 digits including pauses).

• To clear a mistake, press .

DEL

• If a pause is required between any of the digits to access a special service

REDIAL

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Press .

START/ ENTER

Programming Auto-Dial Numbers

Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Caps Lock

S H / }

Space

A /

R / $

- . / , DEL

P / =

Documents

2. Send/Receive

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

Press or to select “YES” if the number programmed is an

START/ ENTER

area code or access code to be used for Chain Dialing (see

at the end of this procedure). Select “NO” if the number is a

Dialing

regular fax number. After making the selection, press .

DESTINATION SET CHAIN DIAL

1=YES 2=NO

START/ ENTER

Chain

Programming Auto-Dial Numbers

If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELECT THE LINE will appear. Select LINE-1 if you want the

auto-dial number to use only Line 1. Select LINE-2 if you want the autodial number to only use Line 2. Select AUTO if you want the auto-dial

number to use the first available line. Press or to make the

selection, and then press .

START/ ENTER

Return to Step 5 to program another number, or press repeatedly to return to the date and time display.

STOP

• If you programmed a Rapid Key number, you can write the name of the

party on the label above the Rapid Key.

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 10, select “YES” to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by Chain

Dialing is 60.

Programming Auto-Dial Numbers

Editing auto-dial numbers

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the number(s) and/or name(s) when they appear in the display (Steps 7 and 9).

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation,

or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 212.

Press and then or until ENTRY MODE is selected in the

display.

Press . Make sure that DESTINATION SETTING is selected.

Press . Press to select CLEAR.

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

DESTINATION SETTING

1=SET 2=CLEAR

Documents

2. Send/Receive

Press .

START/ ENTER

DESTINATION CLEAR PRESS RAPID OR SPEED

Programming Auto-Dial Numbers

To clear a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press and then enter the number

with the numeric keys. (If you enter less than three digits, press to complete the entry.)

Press .

Return to Step 5 to clear another number, or press repeatedly to return to the date and time display.

START/ ENTER

SPEED DIAL

STOP

START/ ENTER

Sending a Fax by Automatic Dialing

Dual Access

The machine features full dual access, which means that you can load a document and dial by automatic dialing even when the machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press after loading your document. Your document will be transmitted immediately after the

current job is finished.

If you don’t want the document to be transmitted from memory, you can press

DOCUMENT

after loading the document. Your machine will call the receving fax

M/?

machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established.

♦ The FO-DC500/525 can hold approximately 500 pages of average content

in memory. The FO-DC600 can hold approximately 1,000 pages. Less pages can be held if any were scanned using fine, super fine, ultra fine, or halftone resolution.

PRIORITY

Documents

2. Send/Receive

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. (If the destination

is not correct, press .)

STOP

• The document will be automatically transmitted once the connection is

established.

Sending a Fax by Automatic Dialing

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number,

you can dial it by pressing and then entering the Speed Dial number.

SPEED DIAL

Load the document(s).

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

CONTRAST

set the resolution and contrast if needed.

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

SPEED DIAL

Press and then enter the Speed Dial number by pressing the numeric keys.

• If you enter less than 3 digits for the Speed Dial number, press to

complete the entry.

START/ ENTER

Documents

2. Send/Receive

Check the display. If the destination shown is correct, press . (If

not, press and then repeat Step 2.)

STOP

START/ ENTER

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with the number keys and then press

to begin dialing.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 2, below.)

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other documents waiting for transmission,

press .

PRIORITY

• To send the document directly from the feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay if it is down.)

M/?

Enter the number of the receiving machine by pressing the numeric keys.

START/ ENTER

• If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press .

START/ ENTER

• If it is not correct, press to backspace and clear one digit at a time,

and then re-enter the correct digit(s).

REDIAL

STOP

Sending a Fax by Automatic Dialing

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it

and transmit the loaded document by simply pressing .

♦ You can also use this procedure to search for Group Keys and Program

Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key.

Load the document(s).

SEND READY will appear in the display.

START/ ENTER

Documents

2. Send/Receive

• Press and/or to

Press to search from the

beginning of the alphabet, or to search from the end.

Note: If the network scanner option is installed and your network has an

LDAP server (see page 110), the left arrow key is used to search for a destination on the LDAP server.

Enter the first character of the stored name by pressing the appropriate letter entry key.

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Display:

SEARCH [ ]

AAAAAAA BBBBBBBB

The names of your stored destinations appear

• If you don’t remember the first letter, go to Step 4 (you will scroll through the

list from the beginning).

Press or to scroll through the names. Stop when the desired name appears in the display.

Sending a Fax by Automatic Dialing

• If no numbers have been stored under the entered letter, NOT FOUND will

appear.

• If multiple fax numbers (or e-mail addresses) have been stored under a

name, press to display the fax numbers and then press or

to select the desired fax number (or e-mail address).

Press . The document will be automatically transmitted once the connection is established.

START/ ENTER

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another autodial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example, press

Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a number

by pressing appropriate numeric keys. Press after the final numeric

key to begin transmission.

START/ ENTER

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 207.)

If Quick On-Line is set to OFF the transmission will be canceled and

MEMORY FULL ERROR will appear in the display. Press to clear the

message. Try the transmission again later when memory is free.

STOP

Sending a Fax by Automatic Dialing

Checking the status of the current job

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number the machine is currently receiving a

document from (if this information is available), press . Information on the

JOB STATUS

current fax job (FAX STATUS) will appear in the display. If the dual line option is installed, the fax status will appear separately for each line. To switch back to the

date and time display, press one or more times as needed. (If the

JOB STATUS

network printer option is installed, the NETWORK PRINT STATUS screen showing current printer activity will also appear.)

To cancel a fax transmission or reception

To cancel a fax transmission or reception that is currently in progress, press

JOB STATUS

FAX-STATUS display, and then press .

so that the status of the transmission or reception appears in the

STOP

Checking and canceling stored transmission jobs

Documents

2. Send/Receive

To display information on fax jobs that are waiting in memory for transmission, follow the steps below. You can also use this procedure to cancel a fax job.

Press (flip up the Rapid Key

MEM.STATUS

overlay) and then or until MEMORY TX STATUS is selected in the

display.

Press .

START/ ENTER

• The fax jobs appear.

• To print out the list of the jobs,

REPORT

press .

N/*

Name or number of destination

Number of stored transmission jobs

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

3-digit memory number assiged to job

TX STATUS (004)

001:M#132 10:34 AM

XXXXX Co.: RECALL (01)

002:M#135 10:38 AM

YYYYYY Co.: WAITING

Status of job

Sending a Fax by Automatic Dialing

Press or to scroll through the list of jobs.

To cancel a job, press or to select the job, press , and

then press .

When you have finished checking the list, press twice to return to

START/ ENTER

STOP

the date and time display.

Note: To directly print out a list of the jobs waiting in memory for transmission,

MEM.STATUS

press ,

or to select REPORT PRINT, and then .

Canceling a memory transmission by number

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

MEM.STATUS

Press (flip up the Rapid Key

overlay) and then or until MESSAGE CLEAR is selected in the display.

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

DEL

START/ ENTER

Press .

Enter the 3-digit memory number of the job you wish to cancel.

Press .

START/ ENTER

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To cancel automatic redialing, cancel the job as explained in

canceling stored transmission jobs

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7 (see page 203).

on page 51.

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 206).

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover sheet,

retransmission will not take place.

Checking and

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2. Send/Receive

♦ To cancel retransmission, cancel the job as explained in

canceling stored transmission jobs

on page 51.

Checking and

Creating and Using Personal Books

Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created in the FO-DC500/525, or 40 books in the FO-DC600.

♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be

programmed in each personal book.

♦ You can program a 4-digit passcode for a personal book. When this is done,

the passcode must be entered to use or edit the book.

Creating a personal book

To create a new personal book, follow the steps below.

♦ You can also use this procedure to edit a previously created book. In Step

5, enter the number of the book.

Press and then or until ENTRY MODE is selected in the

display.

Press and then or until BOOK ENTRY MODE is selected

in the display.

Press . Make sure that SET is selected.

Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

06:ID # MODE 07:SYSTEM # MODE 08:STORE JUNK FAX # 09:DEPT. PASSCODE 10:BOOK ENTRY MODE

PERSONAL BOOK SETTING

3:ENTRY MODE

1=SET

ENTER #(01-10, , )

2=CLEAR

PERSONAL BOOK SET

BOOK #=

Creating and Using Personal Books

Enter a 2-digit number from 01 to 20 (FO-DC500/525) or 01 to 40 (FODC600).

• This number will identify the personal book.

Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP =

Caps Lock

S H / }

A /

R / $

P / =

• For more information on entering letters, see Step 5 on page 26

Documents

2. Send/Receive

Press .

Press or to select YES if you wish to use the book name in the header of faxes sent using the book.

Select NO to use the sender’s name entered on page 25.

Press .

If the network scanner option has been installed and user authentication is enabled in the machine’s Web page (see page 116), go to Step 11.

Otherwise, go to Step 15.

The screen at right will appear. Press

to store your login name for user authentication in the book. Select NO if you do not wish to store your login name.

START/ ENTER

or to select YES if you wish

PERSONAL BOOK SET USING NAME AS FAX HEADER

1=YES 2=NO

PERSONAL BOOK SET USING LOGIN NAME FOR AUTHENTICATION

1=YES 2=NO

Creating and Using Personal Books

• If you store your login name in the book, user authentication (entering your

login name and password) will be required each time you open the book; however, user authentication will not be required when you select a destination for transmission from the book. In addition, when logging in, you will be able to select your sender name (programmed in Step 16) from the sender list instead of entering your login name directly. (Note: When your login name is stored, the book passcode in Step 15 below is not used and cannot be programmed.)

• If you do not store your login name in the book, user authentication will not

be required when you open the book, but it will be required when you select a destination for transmission from the book. You can program a passcode for the book in Step 15 below, which must be entered to open the book.

• When your login name is stored in your personal book, the sender name

and sender address entered in Steps 16 and 18 below are used as the sender name and sender e-mail address for Scan to E-mail from the book. (Note: If you do not use your personal book to log in and instead directly enter your login name, the default sender name programmed in the machine (page 85) and your e-mail address as stored on the LDAP server are used as the sender name and sender e-mail address for Scan to Email.)

Press . If you selected YES in Step 11, go to Step 13. If you selected NO, go to Step 15.

Enter your login name for user authentication by pressing the letter entry keys (maximum of 32 characters).

Press and go to Step 16.

Enter a four-digit passcode for the personal directory book (this can be any four-digit number you like).

If you do not wish to use a passcode, press to skip this step.

START/ ENTER

Creating and Using Personal Books

If the network scanner option is not installed, this completes the

procedure. Press repeatedly to return to the date and time display.

If the network scanner option is installed, press the letter keys to enter the sender name that will appear when you send a document to an email recipient from the book. (Make sure the Rapid Key overlay is down.)

STOP

• Note: Do not include special characters or symbols in the sender name

(special characters may prevent transmission on some networks). For example, the following characters cannot be used if any computers involved in the transmission are running Windows XP: ¥ +/ : < > | ” ?

• This sender’s name and the e-mail address entered in Step 18 will be used

in place of the default name and address entered in the procedure on page

85. These are used whenever a sender’s name and e-mail address are not entered manually when sending a document to an e-mail recipient.

Documents

2. Send/Receive

Press .

Press the letter keys to enter your e-mail address (sender e-mail address).

Press .

Press repeatedly to return to the date and time display.

START/ ENTER

STOP

Creating and Using Personal Books

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps:

PERSONAL

Press .

Enter the 4-digit passcode of your book.

If the book doesn’t have a passcode,

press once, enter the first letter of the name of the book if desired, press

in the display, and then press .

When your book is open, all of the Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers

1 through 16 are also available for use in your book.

You can perform the following operations in a book:

BOOK

or until the book is selected

START/

ENTER

Display:

SELECT PERSONAL BOOK BY KEY OR PASSCODE

The display briefly shows the following and then reverts to the date and time:

** PERSONAL BOOK ** SUSAN

The name of your book appears here

♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained

on page 39.

♦ Use a Rapid Key to fax a document as explained on page 46.

♦ Use a Speed Dial number to fax a document as explained on page 47.

♦ Program a Group Key in your book using Rapid Key and Speed Dial

numbers from your book (see page 154).

♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial

numbers, or a Group Key in your book (see page 151).

♦ Set up a Program Key in your book (see page 178). (Note: Only Rapid Keys

and Speed Dial numbers from your book can be used. A memory polling program cannot be entered. )

Creating and Using Personal Books

♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers

from your book (see page 162).

♦ Set up a timer operation using a Rapid Key or Speed Dial number from your

book (see page 170).

♦ Print out the Destination List, Program/Group List, or Timer List (see page

212). When printed from your book, these lists will show the corresponding information in your book.

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2. Send/Receive

♦ Press to redial the last number dialed from your book.

REDIAL

♦ If the network scanner option is installed, you can program any Rapid Key

or a Speed Dial number from 1 to 16 for Scan to E-mail as explained on page 90, and use the Rapid Key or Speed Dial number to send a document to an e-mail recipient as explained on pages 90 and 92.

Closing a book

A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press

STOP

. The display will show:

Make sure that YES is selected and then press .

CANCEL BOOK?

1=YES 2=NO

START/ ENTER

♦ If an operation is not performed within minute after opening a book, the

book will automatically close.

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the book (as explained on page 58) and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 51 or 52. Note that the job status of the fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

Creating and Using Personal Books

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid Keys,

Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

Press and then or until ENTRY MODE is selected in the

display.

Press and then or until BOOK ENTRY MODE is selected

in the display.

Press and then or to select CLEAR.

Press .

Enter the 2-digit number of the book you wish to clear.

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

06:ID # MODE 07:SYSTEM # MODE 08:STORE JUNK FAX # 09:DEPT. PASSCODE 10:BOOK ENTRY MODE

PERSONAL BOOK SETTING

3:ENTRY MODE

1=SET

ENTER #(01-10, , )

2=CLEAR

If the book has a passcode, enter the passcode.

Press .

Press repeatedly to return to the date and time display.

START/ ENTER

STOP

Cover Sheet

You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

Cover Sheet

♦ Your name and number must be programmed in order for them to appear

on the cover sheet (see page 25).

♦ To have the recipient’s name appear, you must dial using a Rapid Key or

Speed Dial number with the name programmed.

(Example)

Load the document(s).

• SEND READY will appear in the

display.

Documents

2. Send/Receive

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Cover Sheet

Press . (Flip up the Rapid Key overlay if it is down.)

COVER SHEET

• The display will briefly show COVER SHEET MODE ENTERED and then

revert to SEND READY.

• To cancel the cover sheet selection, press .

Dial the receiving party and transmit the fax.

If desired, you can set your fax to automatically send a cover sheet with every

transmission (you do not have to press each time). This is

accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 204.

STOP

COVER SHEET

Batch Page Numbering (Page

Batch Page Numbering (Page Counter)

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

Load the document(s).

• SEND READY will appear in the

display.

2. Sending/ Receiving Faxes

CONTRAST

Display:

PAGE COUNTER # OF PAGE(S) =

• Press and/or to

Press . (Flip up the Rapid Key overlay if it is down.)

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

RESOLUTION

set the resolution and contrast if needed.

PAGE COUNTER

Caps Lock

• If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

STOP

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Receiving Faxes

The machine has two modes for receiving faxes:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes.

MANUAL mode: Select this mode when you have an extension phone connected to the same line as the machine and you want to receive both faxes and voice calls. All

calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

The reception mode is initially set to AUTO. To change the reception mode, follow the steps below.

♦ If you have the dual-line option, use the procedure on page 70 to select the

reception mode. Note that the reception mode can only be selected for Line 1 (Line 2 is fixed at AUTO).

Press . Make sure that RECEIVE MODE is selected in the

display.

Press .

Press or to select AUTO RECEPTION or MANUAL RECEPTION.

Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:DESTINATION SETTING 3:ENTRY MODE

RECEIVE MODE

1 = AUTO RECEPTION 2 = MANUAL RECEPTION

Receiving Faxes

Using AUTO Reception Mode

In AUTO reception mode, the machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 2 (see page 202).

♦ If you pick up an extension phone before the machine answers, you can talk

to the other party and/or receive a fax as explained in the following section,

Using MANUAL Reception Mode

When the machine rings, answer the call on an extension phone connected

to the same line.

Documents

2. Send/Receive

If you hear a fax tone, press on the machine.

• If the other party first speaks with you, press after speaking. (Press

your START key before the sender presses their Start key.)

START/ ENTER

• If there is a document in the feeder, remove the document before pressing

START/

(otherwise the document will be transmitted).

ENTER

When RECEIVING appears in the display, hang up.

Substitute Reception to Memory

In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 158) are also received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, along with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these steps:

Press (flip up the Rapid Key

overlay) and then or until MEMORY RX STATUS is selected in the

display.

Press .

MEM.STATUS

START/ ENTER

• The received faxes appear.

• To print out the list of faxes, press

REPORT

N/*

Press or to scroll through the list of jobs.

When you have finished checking the list, press twice to return to the date and time display.

Display:

MEMORY STATUS REPORT

1:COPY STATUS 2:MEMORY TX STATUS 3:MEMORY RX STATUS 4:MESSAGE CLEAR

Number of received faxes

RX STATUS (004)

001:CONF. RX 10:34 AM

002: CONF. RX 10:38 AM

“CONF.” indicates that the fax is confidential

STOP

3456849123

5249762384

Number of sender

Dual-line Option (FO-DC600 only)

The dual line option (FO-60DL) allows your machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. The dual-line option is only available on the FO-DC600.

Note: The FO-60DL dual line option and the FO-NP1 network printer option cannot both be installed on the same machine.

After your dealer installs the dual line kit, connect your second phone line to the LINE 2 jack. Caution: Do not insert the line into the port on the LAN board (if installed). This will damage the LAN board.

LINE 2

♦ Manual fax transmission (Normal Dialing using the SPEAKER key or an

extension phone connected to the machine) and manual fax reception are only possible on Line 1. An extension phone connected to the machine uses Line 1.

♦ The machine will only ring when a call is received on Line 1. When a call is

received on Line 2, the FAX 2 indicator will blink.

Entering your name and fax numbers

Documents

2. Send/Receive

If you have the dual-line option, use the following procedure to enter your name (only one name can be entered) and the fax number of each line. This information will appear at the top of each fax page you send.

Press and then or until ENTRY MODE is selected in the

display.

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

Dual-line Option (FO-DC600 only)

Press and then or

START/ ENTER

until OWN PASSCODE SET is selected.

Press .

Flip the Rapid Key overlay down (if it is up), and enter your name by

START/ ENTER

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

OWN PASSCODE SET

SENDER’S NAME

pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

A /

R / $

- . / , DEL

P / =

Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

21 22 23 24 25 26 27 28 29 30

Caps Lock

31 32 33 34 35 36 37 38 39

SHIFT

Caps Lock

A / |S D F G / { H / } J / [ K / ] L / +

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

• To enter a space, press .

• To change case, press .

S H / }

Space

Caps Lock

• To clear a mistake, press .

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

SYMBOL

START/ ENTER

OWN PASSCODE SET

LINE 1: SENDER’S NUMBER

(press again to turn off symbol entry mode).

Press .

Dual-line Option (FO-DC600 only)

Enter the fax number (maximum of 20 digits) of Line 1.

• To insert a space between digits, press .

• To clear a mistake, press .

Press .

Enter the fax number (maximum of 20 digits) of Line 2.

Press .

Press until you return to the date and time display.

START/ ENTER

STOP

OWN PASSCODE SET

LINE 2: SENDER’S NUMBER

Selecting the line

If you wish to use a particular line to fax a document, press one or

more times before dialing until the desired line appears in the display. The selections will appear in the following order in the display: LINE-1 SELECTED LINE-2 SELECTED LINE AUTO SELECTED.

Documents

2. Send/Receive

LINE

If you select LINE AUTO SELECTED or do not make a selection with ,

the first available line will be used.

LINE

Dual-line Option (FO-DC600 only)

♦ If you wish to restrict either of the lines to transmission only or reception

only, see the following section.

♦ When you program an auto-dial number (Rapid Key or Speed Dial number),

you can specify that the number use a particular line.

Note: The key cannot be used to select a line if either of the lines has

been set to reception only as explained in the following section. A line

selection made with will override a line selection programmed into a

Rapid Key or Speed Dial number.

LINE

Restricting a line to transmission or reception / selecting the reception mode for Line 1

You can restrict either line to transmission only or reception only. You can also use this procedure to select the reception mode (AUTO or MANUAL) for Line 1 (the reception mode for Line 2 is fixed at AUTO).

Press and then so that LINE SETTING MODE is selected in the

display.

Press .

START/ ENTER

• Line 1 is intially selected. If you wish to

adjust the setting for Line 2, press to select LINE 2.

Display:

MENU MODE

1:LINE SETTING MODE 2:LISTING MODE 3:ENTRY MODE

LINE SETTING MODE

1:LINE 1 2:LINE 2

Verification Stamp Option

START/

Press and then or

ENTER

until the desired setting is selected.

• Note: “TX” stands for “transmission”

and “RX” stands for “reception”. “AUTO” and “MANU” indicate AUTO and MANUAL reception modes.

Press .

Go back to Step 3 to select a setting for the other line, or press to exit.

START/ ENTER

Settings for Line 1:

LINE 1 SETTING

1=TX AND RX (AUTO) 2=TX AND RX (MANU) 3=RX (AUTO) ONLY 4=RX (MANU) ONLY

Settings for Line 2:

LINE 2 SETTING

1=TX AND RX (AUTO) 2=TX ONLY 3=RX ONLY

Documents

2. Send/Receive

STOP

Verification Stamp Option

When transmitting a document, you can have the machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page page 209.

PC Fax Function (Requires the FO-LN1 Option)

The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine.

Important: The PC-Fax function can only be used to send faxes. It cannot be used to receive faxes to your computer.

To use the PC Fax function,

♦ The FO-LN1 network interface kit must be installed in the machine. (This kit

is also used for the network scanner and printer options explained in the following chapters.)

♦ The PC-Fax driver must be installed in your computer. The PC-Fax driver is

installed from the CD-ROM in the FO-LN1 network interface kit.

The Status Monitor can also be installed to monitor the status of faxes sent from your computer using the PC-Fax driver. The Status Monitor notifies you when transmission is completed and alerts you if an error occurs.

System requirements

To use the PC-Fax driver, you must have one of the following versions of Windows:

Windows 98/ME/NT 4.0/2000/XP

Installing the PC-Fax driver in your computer

To install the PC-Fax driver in your computer, see the installation guide in the CD-ROM in the FO-LN1 network interface kit. The installation guide (“Installation Guide.pdf”) is located in the PC-FAX folder of the CD-ROM.

PC Fax Function (Requires the FO-

Using the PC-Fax function

To fax a document from your computer, open the document in the application used to create it and select Print from the File menu. In the Print window, select “SHARP FO-DC Series FAX” for the printer and then click OK.

A window will appear to let you enter the destination fax number (or select it from the address book) and select any other fax settings. When finished, click OK. The document will be sent to the machine, which will then dial the fax number and fax the document to the recipient.

For detailed information on using the PC-Fax function, open the Help file for the PC-Fax driver.

Documents

2. Send/Receive

3. Network Scanner Option

Introduction

The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network.

Depending on the file format selected for the image, the recipient can view it

with Adobe Acrobat Reader or in the case of Scan to Desktop, SharpDesk.

Scan a document and transmit the image file to...

An FTP server, for downloading by recipients at their convenience



, any Tiff-compatible viewer such as Imaging,

Any e-mail address

Scan destinations can be stored in Rapid Keys on the machine, for easy one-touch scanning and transmission.

Your computer desktop, for processing as you desire

Introduction

Steps required for setup

The following steps are required to use the network scanner option. The steps must be completed in the order shown.

1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network.

2. Your network administrator must decide whether the machine will be assigned a permanent IP address, or receive an address automatically from a DHCP server (assigning a permanent IP address is recommended; if DHCP is used, the lease time for the address should be set to unlimited). If a permanent IP address is to be assigned, the network administrator must determine what address will be used, and identify the subnet mask and gateway. Once this information has been determined, the IP address setting should be completed in the machine as explained on page 76.

❏ Permanent IP address ❏ DHCP server IP address ( . . . ) Subnet mask ( . . . ) Gateway ( . . . )

3. The following information must be entered in the Web page in the machine

using a Web browser on a computer connected to the same network. This procedure is explained on page 80. Obtain the information from your network administrator.

-The IP address or host name of your e-mail server

IP address ( . . . ) Host name ( )

-The IP address of your DNS server ( )

-Your domain name ( )

-Your network administrator’s e-mail address ( )

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3. Network

4. Scan to E-mail setup must be completed as explained on page 85.

5. To use Scan to Desktop, you must install the Network Scanner Tool and

Sharpdesk programs in your computer. These programs are installed from the CD-ROM that comes with the network scanner kit (see page 97 for installation instructions). User’s guides in PDF format for the programs are also included on the CD-ROM.

6. Destinations for Scan to E-mail and Scan to FTP can be programmed into Rapid Key and Speed Dial numbers using the Web page in the machine. These procedures are explained on page 82. also be programmed using the operation panel of the machine as explained on page 90. To use a Rapid Key or Speed Dial number to transmit a scanned document, see pages 90 and 92. To transmit a scanned document to an email address without using a Rapid Key or Speed Dial number, see page 88.

Scan to E-mail destinations can

Setting the IP Address

Once your dealer has installed the network scanner option and the machine is connected to the network, the network administrator or administrator of the machine should use the following procedure to set the IP address of the machine.

Note: Although “DHCP” is available as a setting for the IP address (this means that the machine automatically obtains an address from a DHCP server), it is recommended that a permanent IP address be assigned to the machine. If DHCP must be used, it is recommended that the DHCP lease time for the IP address be set to unlimited. To check the IP address currently assigned to the machine when DHCP is used, print out the network setting list as explained on page 79.

Press and then or until NETWORK SETTING is selected in

the display.

Press .

START/ ENTER

• Make sure that NETWORK CONFIG

SET is selected.

Press .

START/ ENTER

• Make sure that IP ADDRESS SETTING

is selected.

Press .

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK CONFIG SET

1:IP ADDRESS SETTING 2:INITIALIZE THE NIC

IP ADDRESS SETTING ENABLE DHCP

1:YES 2:NO

Setting the IP Address

If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enable DHCP).

If the machine will be assigned a permanent IP address, press or

to select “NO”.

Press .

START/ ENTER

• If you enabled DHCP by selecting “YES” in the previous step, this

completes the setting. Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the

machine is printing, and 2) press machine is sending or receiving a fax

If you are entering a permanent IP

address, press .

Enter the IP address of your machine (to move the cursor to the right,

press ). When finished, press .

START/ ENTER

JOB STATUS

and check the display to see if the

IP ADDRESS [ ] [ ] [ ][ ]

START/ ENTER

• To correct a mistake, press to move the cursor back to the mistake,

and then enter the correct number.

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3. Network

Enter the IP subnet mask. When finished, press .

Enter the IP gateway. When finished, press .

START/ ENTER

Setting the IP Address

Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to

“OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine

is printing, and 2) press

JOB STATUS

machine is sending or receiving a fax

and check the display to see if the

Initializing the network interface board

Normally the network interface board (NIC) does not need to be initialized (returned to the factory default settings). In the event that you do need to initialize the board, follow the Steps 1 to 3 of the previous procedure to access

“NETWORK CONFIG SET”, press to select “INTIALIZE THE NIC”, and

then press . Press to select “YES” and then press . Wait

while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new setting take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press

JOB STATUS

fax

START/ ENTER

and check the display to see if the machine is sending or receiving a

START/ ENTER

Printing out the Network Settings

You can print lists showing the current network settings and network interface board settings.

♦ To check the IP address of the machine, select PRINT NETWORK

SETTINGS in Step 3 below.

Press and then or until NETWORK SETTING is selected in

the display.

Press and then .

START/ ENTER

• Make sure that NETWORK SETTING

LIST is selected.

Press .

Press or to select the list that you wish to print, and then

press . (Note: “NIC” is an acronym for “network interface board”.)

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

NETWORK SETTING LIST

1:PRINT NETWORK SETTINGS 2:PRINT NIC INFORMATION

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3. Network

Mail Server and DNS Server Settings

Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).

Accessing the Web page in the machine

To access the Web page in the machine, type in the IP address of the machine in your browser in the format http://XXX.XXX.X.X, where the X’s are the IP address (the number of digits between periods will vary depending on the address). If you need to check the IP address of the machine, print out the network settings as explained on page 79.

Mail server and DNS server

To configure your mail server and DNS server settings, click in the menu at the left of the Web page. Enter the IP address or host name of your e-mail server in in

System Administrator Address

Server

, and your domain name in

Time Zone

list in you enter a host name instead of an IP address in if host names will be used for Scan to FTP or Scan to Desktop destinations.

E-mail Server

. Note that the IP address of your DNS server must be entered if

, the e-mail address of your network administrator

, the IP address of your DNS server in

Domain Name

. Select your time zone from the

E-mail Server

E-mail & DNS Setup

DNS

. This is also true

♦ If “DHCP” was selected for the IP address of the machine, the IP address of

the DNS server appears automatically and cannot be changed.

Mail Server and DNS Server Settings

Setting Passwords

Passwords can be set to restrict Web page access and protect settings. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured. When the Web page is accessed with the user password, destinations in the Scanner Destination Management menu can be stored, deleted, and edited; however, settings in the Setup menu cannot be configured.

To enable password protection, click Passwords in the Web page menu and select the “Enable Password Protection of this Web Site” checkbox. The passwords for “User” and “admin” are both initially set to “Sharp”. If you wish to change a password, enter “Sharp” in Old Admin Password, and then enter the new password under User Password or Admin Password. A password must consist of alphanumeric characters and be no more than 10 characters long. Passwords are case sensitive.

When you are finished, click Submit to store the new settings and then turn the machine power off and then back on. The next time you attempt to access the Web page, you will be prompted for the password. For the User name, enter “user” if you are accessing the page as a user, or “admin” if you are accessing the page as an administrator.

For more information on setting passwords, click Help at the bottom of the Web page menu.

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3. Network

Network Scanning and Sender E-mail settings

The network scanning settings allow you to select the method for assigning a file name to a scanned image and enter a subject for Scan to E-mail (the subject can also be entered from the operation panel of the machine as explained in Scan to E-mail Setup on page 85).

Click Network Scanning in the menu and then configure the settings as needed. When finished, be sure to click Submit to store the new settings.

To enter the sender name and sender e-mail address that appear on e-mail that you send, click Sender E-mail. The sender information can be entered separately for each personal book and for the COMMON book.

Note: Do not include special characters or symbols in the sender name (special characters may prevent transmission on some networks). For example, the following characters cannot be used if any computers involved in the transmission are running Windows XP: ¥ +/ : < > | ” ?

For detailed information on all the settings in the Web page, click Help.

Storing Network Scanning Destinations

Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book.

♦ Scan to E-mail can be performed by manually entering the destination e-

mail address at the time of transmission, or by using a Rapid Key or Speed Dial number. A Scan to E-mail destination can be stored in a Rapid Key or Speed Dial number using the Web page, or using the operation panel on the machine (to use the operation panel, see page 94).

♦ To use Scan to FTP, the destination must be previously stored in a Rapid

Key or Speed Dial number. A Scan to FTP destination can only be stored in a Rapid Key or Speed Dial number using the Web page.

♦ To use Scan to Desktop, the Network Scanner Tool and SharpDesk

programs must be installed in the destination computer. During installation and setup the Network Scanner Tool automatically stores the computer as a Scan to Desktop destination, and for this reason, the Web page should not be used to store Scan to Desktop destinations. However, the Web page can be used to change the selected file format for a Scan to Desktop destination, copy a Scan to Desktop destination into a different address book, or delete a Scan to Desktop destination if the Network Scanner Tool has been uninstalled from the computer.

♦ Fax destinations can also be stored in Rapid Keys and Speed Dial numbers

using the Web page.

Storing Network Scanning Destinations

Storing destinations in the Web page

To store a destination, click the desired destination type (E-mail, FTP, Fax or Group) under Destination Management in the Web page menu. In the

Destination Management page, enter the destination name and select a personal address book or the COMMON book. To select a Rapid Key or Speed Dial number, select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the list. Enter the information required for the destination type, and click Submit.

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3. Network

To edit or delete a destination, click menu, select the destination you wish to edit or delete, and click at the bottom of the page. For detailed information on setting up, editing, and deleting destinations, click

Help

Destination Management

at the bottom of the Web page menu.

in the Web page

Edit

Delete

Storing Network Scanning Destinations

Scan to FTP (Hyperlink)

When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail will contain a hyperlink to the image file on the server, allowing the recipients to open the file by simply clicking on the hyperlink (unless the FTP server requires a password).

To use this feature, select the “Enable Hyperlink to FTP server to be e-mailed” checkbox when storing the Scan to FTP destination, and then select the recipients for the e-mail from the E-mail Destination list.

Creating personal books in the Web page

To create a new personal book in the Web page, click Personal Address Book in the Web page menu, and then click Add in the Personal Address Book Setup page. Enter the required information and click Submit.

Information on using Scan to Desktop

Unlike the case where a scanner is directly connected to your computer, scanning using Scan to Desktop cannot be directly initiated from a scanning application in your computer. Instead, scanning is begun by pressing the Rapid Key or Speed Dial number on the machine that contains your computer as a Scan to Desktop destination. To use Scan to Desktop, the Network Scanner Tool must be running in your computer (it starts and runs automatically in the background when you power up your computer).

Your computer is automatically stored as a Scan to Desktop destination in a Rapid Key or Speed Dial number when you install the Network Scanner Tool. After you install and set up the Network Scanner Tool, access the Web page in the machine from your browser on your computer, and click Destination Management in the menu to see which Rapid Key or Speed Dial number your computer is stored in. This will be the Rapid Key or Speed Dial number you will use to scan documents to your computer.

Scan to E-mail Setup

To use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear when an image is sent to an e-mail recipient must be entered, and the file format for the scanned image must be selected. (Note: The file format set in this procedure does not apply to Scan to E-mail using a Rapid Key or Speed Dial number.)

♦ The preset subject is “Scanned image from FO-DCXXX” (where “XXX” is

“500” on the FO-DC500 and FO-DC525, and “600” on the FO-DC600), and the preset file format is “TIFF/G4”.

♦ You can enter a different sender name and select a different file format at

the time of transmission. The subject can only be changed using the following procedure.

Important: To use Scan to E-mail, sender information must be set using the following procedure, or using the Web page as explained on page 81, even if a sender is manually entered at the time of transmission.

Note: In the event that your e-mail server is unable to successfully complete a Scan to E-mail transmission, your server will send notification to the sender email address that you enter in the following procedure or at the time of transmission.

Press and then or until NETWORK SETTING is selected in

the display.

Press and then or until SCAN TO E-MAIL SET-UP is

selected.

Press .

START/ ENTER

Display:

MENU MODE

5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING

NETWORK SETTING

1:NETWORK CONFIG SET 2:SCAN TO E-MAIL SET-UP 3:NETWORK SETTING LIST

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

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3. Network

Press .

START/ ENTER

Scan to E-mail Setup

Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number, press the appropriate numeric key. To enter the symbol

on a letter key (the character to the right of the slash), press (“SYM”

will appear in the display) and then the letter key (press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

START/ ENTER

• Make sure that E-MAIL SENDER is

selected.

Press .

START/ ENTER

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

Press the letter keys to enter the sender name (see Step 5).

• Note: Do not include special characters or symbols in the sender name

Scan to E-mail Setup

Press .

Press the letter keys to enter your e-mail address (see Step 5).

Press .

• Make sure that FILE FORMAT is

Press .

Press or to select the desired combination of file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION).

START/ ENTER

selected.

START/ ENTER

SCAN TO E-MAIL SET-UP

1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT

FILE FORMAT SETTING

1:TIFF-G4 2:TIFF-G3 3:TIFF-NO COMPRESSION 4:PDF-G4 5:PDF-G3

• TIFF is a bitmap format that can be compressed without loss of data. TIFF

images can be viewed by many viewer programs. PDF is a widely used

format that requires Adobe Acrobat Reader



to view.

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3. Network

• G4 provides the greatest amount of compression and works well with most

black and white files. If the recipient cannot open a G4-compressed file or experiences other difficulties, try G3 or “NO COMPRESSION”.

Press and then press repeatedly to return to the date and time display.

START/ ENTER

STOP

Scan to E-mail Using the E-mail Key

Use the e-mail key when you wish to manually enter the e-mail address of a recipient for Scan to E-mail. The scanned image will be sent as an e-mail attachment. A message can also be included as explained in Steps 5 and 6.

Important:

To use Scan to E-mail, the setup procedures outlined on page 74 must be completed. This includes setting a default sender as explained in the procedure beginning on page 85 of this manual.

♦ If you need to change the e-mail subject, use the procedure on page 85.

Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to set

RESOLUTION

CONTRAST

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

Press .

e-mail

Display:

SCAN TO E-MAIL

TO: [

Enter the e-mail address of the recipient by pressing the letter entry keys (for details, see Step 5 on page 86; max. of 60 characters). (Make

sure the Rapid Key overlay is flipped down.)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Scan to E-mail Using the E-mail Key

Press .

If you wish to enter a message, your name, or your return e-mail address, or

select the file format for the document, press .

(If you wish to use the default settings you entered on page 85 and do not

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

need to enter a message, go directly to Step 8.)

Your preset sender and file format appear in “XXX”.

Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

START/ ENTER

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

START/ ENTER

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3. Network

• MESSAGE

Use the letter entry keys to enter a message (see Step 5 on page 86; maximum of 256 characters). A line break can be entered by pressing

. When finished, press .

When you have finished changing the options, press or to select

START SCANNING.

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

Sending an Image Using a Rapid Key or Speed Dial Number

Press . The document is scanned and transmitted.

START/ ENTER

Sending an Image Using a Rapid Key or Speed Dial Number

Sending an image using a Rapid Key

Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Rapid Key.

Important: To use this procedure, the setup procedures outlined on page 74 must be completed. In the case of Scan to E-mail, this includes setting a default sender as explained in the procedure beginning on page 85 of this manual.

♦ If you are sending the image to an e-mail destination and need to change

the subject, use the procedure on page 85.

Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to set

RESOLUTION

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

CONTRAST

Press the appropriate Rapid Key.

• The name of the recipient will appear in the display. (If the destination is not

correct, press .)

STOP

• If the destination is an FTP or Desktop destination, or if the destination is

an e-mail destination and you don’t need to enter a message or change any of the e-mail options, this completes the procedure.

Sending an Image Using a Rapid Key

If the destination is an e-mail destination and you wish to enter a

message, or change the sender name or e-mail address, or select the file

format for the document, press

WITHIN 5 SECONDS

after pressing the

Rapid Key in Step 2.

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

(After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.)

Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

START/ ENTER

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3. Network

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

• MESSAGE

Use the letter entry keys to enter a message (maximum of 256 characters).

A line break can be entered by pressing . When finished, press .

When you have finished changing the options, press or to select

START SCANNING.

Press to begin scanning and transmission.

START/ ENTER

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

START/ ENTER

Sending an Image Using a Rapid Key or Speed Dial Number

Sending an image using a Speed Dial number

Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number.

♦ If you are sending the image to an e-mail destination and need to change

the subject, use the procedure on page 85.

Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to set

Press and then enter the Speed Dial number by pressing the numeric keys.

RESOLUTION

the resolution and contrast if needed. The default resolution is FINE. Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning.

SPEED DIAL

CONTRAST

• If you enter less than 3 digits for the Speed Dial number, press to

complete the entry.

• Check the display to make sure the destination shown is correct (if not,

STOP

press and repeat Step 2).

START/ ENTER

If the destination is an e-mail destination and you wish to enter a

message, your name, or your return email address, or select the file format

for the document, press . (If the destination is an FTP or Desktop

destination, or if you wish to use the email settings that were stored in the Speed Dial number and do not need to enter a message, go directly to Step 6.)

Sending an Image Using a Rapid Key

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

Press to select the option you want to change, and then press

START/

. Change the selected option as follows:

ENTER

• FROM

Enter your name, press , enter your e-mail address, and press .

START/ ENTER

• FILE FORMAT

Press to select the desired combination of file format (TIFF or PDF)

and compression (G3, G4 or NO COMPRESSION), and then press .

• MESSAGE

Use the letter entry keys to enter a message (maximum of 256 characters).

A line break can be entered by pressing . When finished, press .

When you have finished changing the options, press or to select

START SCANNING.

1:START SCANNING 2:FROM

XXX

3:FILE FORMAT

XXX

4:MESSAGE

NO MESSAGE

START/ ENTER

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3. Network

Press to begin scanning and transmission.

START/ ENTER

Sending an Image Using a Rapid Key or Speed Dial Number

Storing an e-mail address in a Rapid Key or Speed Dial number

This section explains how to store e-mail addresses in Rapid Key and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time.

♦ This procedure cannot be used to store an FTP or Desktop destination

(these can only be stored as explained on page 82).

Press and then or until ENTRY MODE is selected in the

display.

Press . Make sure that DESTINATION SETTING is selected.

Press . Make sure that SET is selected.

Press .

START/ ENTER

Display:

MENU MODE

1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET

DESTINATION SETTING

1=SET 2=CLEAR

DESTINATION SET PRESS RAPID OR SPEED

To program a Rapid Key number, press the Rapid Key that you wish to use. (To

select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number,

SPEED DIAL

press and then enter the number that you wish to use (“1” to

“100” on the FO-DC500/525, or “1” to “200” on the FO-DC600). (If you enter

less than three digits, press to

START/

complete the entry.)

Sending an Image Using a Rapid Key

DESTINATION SET SELECT DESTINATION TYPE 1=FAX

2=E-MAIL

ENTER

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3. Network

Press to select E-MAIL.

DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL

Press .

Enter the e-mail address of the recipient by pressing the letter entry

START/ ENTER

keys (for details, see Step 5 on page 86; max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.)

• To clear a mistake, press .

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Press .

START/ ENTER

DEL

Space

- . / , DEL

Sending an Image Using a Rapid Key or Speed Dial Number

Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

Press .

Press or to select the file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION) for the document

that will be sent as an e-mail attachment. (Note: You can override this setting during the transmission procedure.)

Press .

Return to Step 5 to program another number, or press repeatedly to return to the date and time display.

START/ ENTER

DESTINATION SET SELECT FILE FORMAT 1:TIFF-G4

2:TIFF-G3 3:TIFF-NO COMPRESSION 4:PDF-G4 5:PDF-G3

STOP

• If you programmed a Rapid Key number, you can write the name of the

destination on the label above the Rapid Key.

Editing a Rapid Key or Speed Dial number

To make changes in a Rapid Key or Speed Dial number, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the programmed information as needed in the following steps.

Clearing a Rapid Key or Speed Dial number

To clear a Rapid Key or Speed Dial number, select CLEAR in Step 3 of the

programming procedure, press , select the Rapid Key or Speed Dial

number as explained in Step 5, and then press .

START/ ENTER

Installing the Network Scanner Software

To use the Scan to Desktop function, the following two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-ROM that comes with the network scanner expansion kit.

♦ Sharpdesk (Desktop Document Management Software)

♦ Network Scanner Tool

Sharpdesk can be installed and used in 5 computers. If you need to install

Note: Sharpdesk in more than 5 computers, please contact your Sharp dealer.

Software Programs

For detailed information on each of the software programs, please refer to the user's guides on the CD-ROM.

Sharpdesk (Desktop Document Management Software)

Sharpdesk lets you manage a variety of electronic information such as scanned image data from the network scanner or documents created using word processing or spreadsheet application software. Some of the important features of Sharpdesk are:

Scanner

3. Network

♦ Sharpdesk works with your scanner to let you read paper documents into

your computer using a full-featured set of scanning controls and options.

♦ Sharpdesk makes editing of your images and documents quick and easy.

♦ A text image scanned into Sharpdesk can be converted into editable text for

use with your favorite word processor. Sharpdesk uses an advanced Optical Character Recognition (OCR) engine that even preserves your document layouts. Note: For the best results, set the resolution to ULTRA FINE when scanning a document for OCR conversion.

Network Scanner Tool

This is a utility that helps you use Scan to Desktop. It configures the necessary settings in the network scanner and client computer to receive data. In addition, Network Scanner Tool will automatically start Sharpdesk when image data is received. The scanned image received by your computer can be:

Installing the Network Scanner Software

♦ Saved in a folder.

♦ Passed to an application set in the Network Scanner Tool.

♦ Sent as e-mail.

♦ Saved in Sharpdesk.

User's Guides for Software Programs

The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs.

♦ Sharpdesk User's Guide

♦ Network Scanner Tool User's Guide

Acrobat Reader Version 4.05 or later is needed to view the user's guides. If not already installed in your computer, you can install Acrobat Reader from the CD-ROM. (Note: If Acrobat Reader 3.0 is already installed in your computer, uninstall it before installing the new version from the CD-ROM.)

Installing Acrobat Reader

Quit any software applications and/or resident programs that are running on your computer.

Insert the CD-ROM into your CD-ROM drive.

• If the Sharpdesk installation window appears, click Cancel to close the

window.

Double-click My Computer ().

Click the CD-ROM icon ( ) and select Open from the File menu.

Double-click the Acrobat folder, and then double-click “ar405eng.exe” ( ).

Follow the instructions on the screen.

Sharp FO-DC525 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual