Sharp FO-D60 User Manual

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MODEL

FO-D60

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Cordless Handset

3. Using the Answering System

4. Sending Faxes

5. Receiving Faxes

6. Making Copies

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (Dec2001)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

CALL SHARP

LOCAL CALL: 1 300 135 022

FACSIMILE:

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

A.B.N. 40 003 039 405

1 Huntingwood Drive, Huntingwood NSW 2148

(02) 9672 1210

WEB: www.sharp.net.au

Important Notice: This warranty applies only to products sold in Australia

Introduction

Welcome, and thank you for choosing a SHARP fax machine and cordless handset.

In addition to the cordless handset that is included with the fax machine, up to five other cordless handsets can used with the fax machine. The additional cordless handsets must support the DECT/GAP standard.

The FO-D60 base (fax machine) complies with the GAP (Generic Access Prophile) standard and supports the following functions: Outgoing calls, incoming calls, intercom. Additional bases and handsets must comply with the GAP standard.

Fax machine and general specifications

Automatic dialling 40 numbers

Imaging film Initial starter roll (included with machine):

10 m (approx. 30 A4 pages)

Replacement roll (not included):

FO-9CR 60 m (one roll yields

approx. 180 A4 pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded and ECM turned off, or 20 minutes of voice messages (including OGMs) with no documents in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder

Recording system Thermal transfer recording

*Based on Sharp Standard Chart at standard resolution is Sharp special mode, excluding

time for protocol signals (i.e., ITU-T phase C time only).

10 pages max. (A4, 80 g/m

paper)

Halftone (grayscale) 64 levels

Compression scheme MR, MH, MMR

Paper tray capacity

(60 - 80 g/m

paper)

Approx. 50 A4-size sheets (at room temperature; maximum stack height should not be higher than the line on the tray)

Display 16-digit LCD display

Applicable telephone line Analog public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width 204 mm max.

Contrast control Automatic/Dark selectable

Reception modes TEL/FAX,TEL, FAX, A.M.

Copy function Single / Multi (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Power requirements 230 - 240 V AC, 50 Hz

Operating temperature 5 - 35°C

Humidity 25 - 85 % RH

Power consumption Standby: 3.2 W

Maximum: 110 W

Dimensions (without attachments)

Width: 327 mm Depth: 193 mm Height: 163 mm

Weight (without

Approx. 2.8 kg

attachments)

Cordless handset specifications

Standard DECT (Digital Enhanced Cordless

Telecommunications) GAP (Generic Access Profile)

Frequency 1.88 to 1.9 GHz

Duplex operation TDMA (Time Division Multiple Access)

Dimensions Width: 51 mm

Depth: 29 mm Height: 145 mm

Weight Approx. 130 g (with battery)

Battery 1.2 V Ni-MH battery; capacity: 630 mAh x 3 pcs

(min. 600 mAh)

Power consumption

Initial charging Battery life Battery life in standby mode

Approx. 1.0 W (in standby mode) Approx. 12 hours for initial charge Approx. 10 hours (600 minutes) (at room temp.) Approx. 120 hours with one full charge (at room temperature)

Battery life (both normal and in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

System PIN number

Please fill in your system PIN in the space provided below. For information on the System PIN number, see page 57.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

Installing or modifying telephone lines should only be done by an ACA licensed serviceman.

This facsimile machine is designed for use in Australia only.

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 - 240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA standard AS/NZSCISPR22 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

Batteries

Use only the batteries specified in this manual. Use only the provided charger to charge the batteries.

Do not use new and old batteries together. Do not use different types of batteries together.

When replacing batteries, make sure that the "+" and "-" sides are placed correctly.

Do not mutilate the batteries. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry a battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow a battery to become wet.

Do not dispose of a battery in a fire or heat a battery. The battery may explode.

Do not let children replace the batteries.

Do not attempt to recharge a non-rechargeable battery.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

Important: This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems.

Table of Contents

A Look at the Operation Panel 9

1. Installation 15

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment - Fax Machine. . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Using the Cordless Handset 35

About the Cordless Handset System . . . . . . . . . . . . . . . . . . . . . . . . 35

Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 38

Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 38

Dialling From the Incoming/Outgoing Call List (Redial) . . . . . . . . . . 44

Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Adjusting the Ringing Melody and Volume. . . . . . . . . . . . . . . . . . . . 50

Other Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Registering Cordless Handsets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

3. Using the Answering System 63

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Operating the Answering System . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 68

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

4. Sending Faxes 81

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Table of Contents

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 83

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 87

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

5. Receiving Faxes 96

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . 104

6. Making Copies 105

7. Special Functions 107

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . .107

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . 112

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . .113

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 114

8. Printing Lists 115

9. Maintenance 118

Replacing the Cordless Handset Batteries . . . . . . . . . . . . . . . . . . . 121

10. Troubleshooting 123

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Quick Reference Guide 136

Index 138

A Look at the Operation Panel

1 2 3 4 5 86 9

RESOLUTION

RECEPTION

STOP

MODE

REC/

key

MEMO

PLAY/ HOLD

INTERCOM

1210 11

REDIAL

COPY/HELP/POLL

START/MEMORY

TEL FAX

TEL/FAX A.M.

FUNCTION

ABC1DEF

2 3

GHI

JKL

TUV

PQRS

SKIP

16 17 18

WXYZ

MNO

DELETEREPEAT

Press this key to listen to the line and fax tones through the speaker when faxing a document (page 85).

RESOLUTION key

Press this key to adjust the resolution for faxing or copying (page 83).

RECEPTION MODE key

Press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 32).

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo (pages 63 and 67).

PLAY/HOLD key

Press this key to play recorded messages (page 66), or to place a call on hold (page 101).

Display

This displays messages and prompts to help you operate the machine.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 105). Volume setting: When a document is not in the feeder, press these keys to

change the speaker volume when the key has been pressed, or the

ringer volume at any other time (page 34). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP/POLL key

Press this key to make a copy of a document (page 105). Press this key to print out the Help List, a quick reference guide to the operation of the fax machine. This key is also used after dialling to poll (request fax transmission from) another machine (page 114).

START/MEMORY key

Press this key after dialling to begin fax transmission (page 85). Press this key before dialling to send a fax through memory (page 95).

INTERCOM key

Press this key to page or locate the cordless handset.

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 90), the “REVIEW CALLS” list (only available if you have Caller ID; page 109), and the last number dialled (redial; page 92). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

REPEAT key

Press this key while listening to a message to play it again (page 66).

SKIP key

Press this key while listening to a message to skip to the next message (page

66).

DELETE key

Press this key to erase recorded messages (page 67).

Monitoring phone conversations

When speaking through the handset, you can press to allow a third

person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press

or (the volume reverts to the lowest setting each time the handset

is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker

(press once again) before you replace the handset.

Cordless handset

Display

This displays messages and prompts to help you use the cordless handset.

key

Press and then or to scroll through the most recent calls made

and received on the cordless handset (received calls will only appear if you

have Caller ID). If you have Caller ID, you can hold down to access the Caller ID list in the fax machine. During a phone conversation, this key can be

pressed to issue a flash signal. If you are on a flash-type PBX, this key can be used to dial out.

key and key

Receiver volume: When talking on the cordless handset, press these keys to

adjust the receiver volume. Scroll through option settings: When not talking on the cordless handset, press these keys to scroll through the option settings. To select a setting,

press .

key

Press this key to end a call. To turn off the power of the cordless handset, hold down this key until the display goes blank.

key

Use this key to clear an entry, or to move back to the previous level in the settings. Press this key during a call to put the other party on hold.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

key

When entering an auto-dial number, hold this key down until a hyphen appears to insert a pause between digits.

key

Use this key to search for an auto dial number (press and then or

to scroll through your auto-dial numbers). If you hear a fax tone when you

answer a call, press this key to begin fax reception.

key

Press this key to make or answer a call. To turn on the power of the cordless handset when it is off, hold down this key until the display turns on .

key

Press this to select settings and complete entries when programming information in the cordless handset.

Battery cover

Remove this cover to install or replace the handset battery.

Icons in the cordless handset display

1 2 3 4 5

--1--

This indicates how much power is left in the batteries.

This indicates that the cordless handset ringer (and the beeps that sound

when keys are pressed) are turned off (silent ring).

This appears when is pressed on the cordless handset, and blinks when

a call comes in.

This appears when new messages have been received in the fax machine’s

answering system. The envelope flap opens when there are only old messages.

This appears when the cordless handset and the fax machine are able to

communicate.

Characters that appear in the cordless handset display

1234567890

ABCDEFGH I J

KLMNOPQRST

pause

UVWX Y Z

Note that lower case letters in the fax machine display will appear as upper case letters in the cordless handset display, and a letter with an umlaut will appear as a space. In addition, the following characters appear differently in the fax machine and cordless handset displays:

Fax machine

Cordless handset

Fax machine

Cordless handset

Fax machine

Cordless handset

Fax machine

Cordless handset

. / ! ´´ # $ % &

( ) +

= > ? @[¥

, - :

{ | }`

; <

]

:space

’

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

♦ If any are missing, contact your dealer or retailer.

Paper tray

Handset Handset

Cordless handset

Paper tray extension

cord

Battery cover

Operation manual

Telephone line cord

Rechargeable batteries (3)

Gears (2)

Imaging film (initial starter roll)

Cordless handset charger

1. Installation

Adapter

Setting Up

Selecting a location for the fax machine

To maximize the talking range of the cordless handset, we recommend installing the fax machine in a high and central location away from obstructions such as walls.

High and central location with no obstructions

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep the fax machine away from other electrical appliances such as TVs, microwave ovens, computers, and other cordless phones.

Keep dust away from the machine.

Keep the area around the machine clear.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Setting Up

1. Installation

Connecting the power cord

Plug the power cord into a 230 - 240 V, 50 Hz, earthed AC (3-prong) outlet.

♦ When disconnecting the fax, unplug the telephone line cord before

unplugging the power cord.

♦ Caution: The power outlet must be installed near the equipment and must

be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Setting Up

TEL.SET

TEL.LINE

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

Be sure to insert the line into the

TEL. LINE socket. Do not insert it

into the TEL. SET socket!

Setting the dial mode:

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the keys on the operation panel as follows:

Press once and twice.

Press once.

Select the dial mode:

TONE: PULSE:

Press to exit.

FUNCTION

STOP

Display:

OPTION SETTING

DIAL MODE

1=TONE, 2=PULSE

The display briefly shows your selection, then:

PSEUDO RING

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most electronics shops.

Attach the paper tray and paper tray extension

Attach the paper tray.

Setting Up

1. Installation

Attach the paper tray extension.

Insert horizontally and rotate up

Click!

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Setting Up

TEL.LINE

TEL.SET

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

Remove the seal covering the TEL. SET socket.

TEL.SET

TEL.LINE

Connect the extension phone line to the TEL. SET socket.

Setting Up

Connecting the cordless handset charger

Plug the AC adapter into a standard 230-240 V AC outlet.

Important: Never cover the charger and AC adapter with a blanket, cloth, or

other material. Excessive heating may result and cause fire.

Installing the batteries and charging the cordless handset

♦ Be sure to read the battery precautions on page 5.

1. Installation

Connect the battery connector ➊

Insert the batteries into the cordless handset, making sure that the “+” and “-” sides are placed correctly.

+-+

-+-

Place the battery cover on the cordless handset, making sure it snaps firmly

into place.

Setting Up

Place the cordless handset in the charger with the dial pad facing

forward.

• Important! The dial pad must face

forward, or the batteries will not charge.

• The batteries charges automatically

while the cordless handset is in the charger. While charging, the display

shows:

When charging is finished, the battery

icon appears full:

Charge the batteries at least 12 hours the first time!

• The cordless handset and charger may

feel warm while charging. This is normal.

♦ The batteries cannot be overcharged. When not using the cordless

handset, keep it in the charger to ensure that it is always charged.

♦ When the batteries need charging, will blink in the display and you will

hear beeps during a phone conversation. If you need to continue the conversation, transfer the call to the fax machine or another cordless handset (see page 47). Place the cordless handset in the charger and let it charge.

Note: If the batteries are extremely low, nothing may appear in the display during the first several minutes that the cordless handset is in the charger. The battery will begin to charge normally after several minutes.

♦ To ensure that the battery charges properly, wipe the charger contacts

once a month with a cotton swab.

Setting Up

Talking range

The talking range of the cordless handset is approximately 200 m (line of sight; talking range may decrease depending on transmission conditions). If you hear noise or interference while talking on the cordless handset, move closer to the fax machine.

Reinforced concreteMetalAluminum sash

Large metal objects, metal structures, and thick walls reduce the

talking range.

1. Installation

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

♦ The initial starter roll of imaging film included with the machine can print

about 30 A4-size pages.

♦ When replacing the film, use a roll of SHARP FO-9CR imaging film. One

roll can print about 180 A4-size pages.

Important!

If the wrong type of film is loaded, printing will not be possible.

Near end of film detection:

At approximately 3 m from the end of the imaging film (approximately 10 pages can still be printed), “NEAR END OF FILM / REPLACE FILM” will appear in the display. This alerts you that you will soon need to replace the film. Correct operation of this function is only guaranteed when SHARP FO-

9CR imaging film is used.

Remove the paper from the paper tray and open the operation panel (press

➊).

If you are loading the imaging film for the first time, go to Step 4.

Remove the used film and empty spool.

Remove the two green gears from the spools.

DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls

together.

Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

Insert the film into the print compartment.

Thick roll to rear

1. Installation

1 slot

2 slots

Fit ends of rolls onto hubs

Rotate the front gear as shown until the film is taut.

Close the operation panel (press down on both sides to make sure it clicks

into place).

Loading Printing Paper

You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Insert the stack of paper into the tray,

PRINT SIDE DOWN

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD THE PAPER IN THE PAPER TRAY

•

DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT

The stack should not be higher than this line. (This line is the reference position for the maximum number of sheets. If sheets are above this line, press down with your finger. If the some sheets remain above this line after this, please remove.)

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press .

START/MEMORY

ADD PAPER &

PRESS START KEY

Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1. Installation

FUNCTION

Press once and twice.

Press once.

Select the print contrast:

NORMAL: LIGHT:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PRINT CONTRAST

1:NORMAL

The display briefly shows your selection, then:

COPY CUT-OFF

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 30.

Once you enter this information, it will automatically appear at the top of each fax page you send.

STOP

2 3

5 6

START/MEMORY

Press once and 3 times.

Press once.

Enter your fax number by pressing the number keys (max. 20 digits).

FUNCTION

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

• To insert a space between digits, press . To enter a “+”, press .

• To clear a mistake, press .

Entering Your Name and Fax Number

Press to enter the fax number in memory.

Enter your name by pressing number keys for each letter as shown in

START/MEMORY

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

) (

1. Installation

Press

Press to return to the date and time display.

START/MEMORY

STOP

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

2 3

5 6

START/MEMORY

Press once and 3 times.

Press once and once.

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

FUNCTION

The currently set date appears (example):

0 5

FUNCTION

Display:

ENTRY MODE

DATE&TIME SET

DATE 15-02-2003

DATE 05-02-2003

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to start the clock.

Press to return to the date and time display.

START/MEMORY

STOP

0 1

0 9

0 0

DATE 05-01-2003

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

1. Installation

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Select this mode when you go out and want the built-in answering system to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

Make sure a document

RECEPTION

press until the arrow in the display points to the desired mode.

RECEPTION

MODE

For more information on receiving faxes in FAX, TEL, and TEL/FAX modes, see Chapter 5, see Chapter 3,

Receiving Faxes Using the Answering System

is not loaded in the document feeder

2 3

5 6

RECEPTION

MODE

. For more information on using A.M. mode,

, and then

01-JAN 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

FAX

A.M.

FAX

A.M.

FAX

A.M.

FAX

A.M.

Volume Adjustment - Fax Machine

2 3

5 6

Note: To adjust the volume of the cordless handset receiver, see page 36. To adjust the volume of the cordless handset ringer, see page 50.

Speaker

Press .

Press or to select the desired volume level.

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

1. Installation

• Press again to turn off the speaker.

Volume Adjustment - Fax Machine

Fax machine ringer

Press or to select the desired volume level.

(Make sure has not been pressed, and a document is not loaded in the

feeder.)

• The ringer rings once at the selected

level, and then the date and time reappear in the display.

If you selected “RINGER: OFF OK ?” to

turn off the ringer, press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

START/MEMORY

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2. Using the Cordless Handset

About the Cordless Handset System

Additional cordless handsets

Note: Due to the wide variety of GAP handsets of different manufacture and specifications, full functionality with the FO-D60 cannot be guaranteed.

♦ To add a cordless handset, it must be registered in the fax machine. See

page 55.

Additional bases

One cordless handset can be used with up to four bases. By purchasing additional bases, the range of use of the cordless handset can be expanded. (Note that once a cordless handset receives a call, it must remain within the communication range of the base that is transmitting the call.)

♦ A call can only be transferred from a cordless handset to the base that it is

currently using, or to another cordless handset that is using the same base.

♦ To use a cordless handset with additional bases, the cordless handset must

be registered in each of those bases. See page 55.

Handset

2. Cordless

Making a Phone Call

Pick up the cordless handset and press .

• appears in the display.

• Note: If the cordless handset display shows BUSY, you must wait until the

fax machine is no longer in use to use the cordless handset.

When you hear the dial tone, dial the number.

When you are ready to end the call, press .

• If the END CALL setting is set to “ON” (see page 53), you can also end the

call by simply placing the cordless handset in the charger.

Cordless handset receiver volume

To adjust the volume of the cordless handset receiver when talking on the

cordless handset, press or .

Receiving a Phone Call

You can also dial by entering the phone number first and then pressing .

♦ Check the number in the display before pressing . If there is a

mistake, press to clear the mistake and then enter the correct digits.

Note: If a pause is needed between any of the digits to access an outside

line or a special service, hold down until “ ” appears.

Receiving a Phone Call

When the cordless handset rings, pick it up and press to answer.

Talk to the other party.

When you are ready to end the call, press .

• If the END CALL setting is set to “ON” (see page 53), you can also end the

call by simply placing the cordless handset in the charger. (The call will end even if it has been placed on hold.)

Putting a Call on Hold

Handset

2. Cordless

To put the other party on hold during a call, press . While the call is on hold, “C” will blink in the display. When you are ready to resume the call,

press once again.

♦ If the END CALL setting is set to “ON” (see page 53), placing the cordless

handset in the charger will end the call, even if the call is on hold.

♦ If the END CALL setting is set to “OFF”, placing the cordless handset in the

charger will not break the connection while a call is on hold, and thus phone charges may continue to apply.

Receiving a Fax Using the Cordless Handset

If you hear a fax tone after answering a call on the cordless handset, or if the

other party speaks to you and then wants to send a fax, press . This signals the fax machine to begin fax reception.

Press to begin fax reception

Note: If the fax machine detects a fax signal after you answer a call on the cordless handset, it will begin reception automatically.

Storing and Using Auto-Dial Numbers

You can store your most frequently dialed numbers for automatic dialling. Numbers can be stored in the cordless handset or in the fax machine. To store a number in the cordless handset, follow the steps below.

♦ Up to 20 numbers can be stored in the “phone book” in the cordless

handset. Numbers stored in the cordless handset can only used by the cordless handset.

♦ To store a number in the fax machine, see page 87. The cordless handset

can also use numbers that are stored in the fax machine.

Cordless handset display:

1 PHONE BK

11 NEW

Press .

Storing and Using Auto-Dial Numbers

Press .

Enter a name for the auto-dial number. To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears

in the display. Up to 8 characters can be entered. (If you do not wish to enter a name, go directly to Step 5.)

SPACE, PAUSE ( ), - =

A, B, C =

D, E, F =

G, H, I =

J, K, L =

♦

To clear a mistake, press . To clear all the entered letters, hold down .

Press .

Enter the number by pressing the number keys. Up to 24 digits can be entered. (Note: A space cannot be entered.)

M, N, O = # ( ), ?, _ =

P, Q, R, S =

T, U, V =

W, X, Y, Z =

NAME?

NUMBER?

Handset

2. Cordless

•

To clear a mistake, press . To clear all the entered numbers, hold down .

• If a pause is needed between any of the digits to access an outside line or

a special service, hold down until “ ” appears. Several pauses can

be entered in a row.

Press .

Return to Step 2 to store another number, or press repeatedly to exit.

DONE

Storing and Using Auto-Dial Numbers

Dialling an auto-dial number

Press once.

Press or until the auto-dial number that you wish to dial

appears in the display (the name will appear, or the number if no name was stored).

• To go directly to names that begin with a certain letter, hold down the

number key with that letter until the letter appears in the display, and then

press until the desired name appears.

• To check the number of a name in the display, press .

• If you wish to dial an auto-dial number that is stored in the fax machine,

press until BASE appears in the display, press , and then press

or until the desired number appears. (Note that an auto-dial

number in the fax machine that includes an “R” will not appear.)

Press .

• The number is automatically dialed.

Storing and Using Auto-Dial Numbers

Quick Search

You can also quickly dial an auto dial number by entering the first 3 letters of the name.

Enter the first 3 letters of the name of the auto dial number that you wish to dial. To enter each letter, hold down the number key with the desired

letter until the letter appears in the display.

• If you do not wish to enter all 3 letters, you can press and then enter

one letter. (If a different name appears in the display, press or

until the desired name appears.)

The name of the auto-dial number that begins with those 3 letters appears. (If there is no name that begins with those letters, the closest

name will appear).

• If the correct name does not appear, press or until it appears.

Handset

2. Cordless

Press .

• The number is automatically dialed.

Storing and Using Auto-Dial Numbers

Editing an auto-dial number

If you need to make changes to a previously stored auto-dial number, follow these steps:

Press .

Press and then .

Press .

Cordless handset display:

1 PHONE BK

12 EDIT

• The name of one of your stored auto-dial numbers appears.

Press or until the name of the number that you wish to edit

appears in the display.

Press .

Edit the name.

• Press to delete letters (hold down to delete all the letters). Press

the number keys to enter new letters (see Step 4 on page 39).

• If you do not wish to change the name, go directly to Step 7.

Press .

Edit the number.

• Press to delete digits (hold down to delete all digits). Press the

number keys to enter new digits.

• If a pause is required between any of the digits to access a special service

or an outside line, hold down until “ ” appears.

Storing and Using Auto-Dial Numbers

• If you do not wish to change the number, go directly to Step 9.

Press .

Press repeatedly to exit.

DONE

Deleting an auto-dial number

If you need to delete an auto-dial number, follow these steps:

Press .

Press and then .

Press .

• The name of one of your stored auto-dial numbers appears.

Press or until the number that you wish to delete appears in

the display.

Cordless handset display:

1 PHONE BK

13 DELETE

Handset

2. Cordless

Press .

Press repeatedly to exit.

DONE

Dialling From the Incoming/Outgoing Call List (Redial)

The cordless handset keeps a list of the most recent calls that you have made and received on the cordless handset. You can view this list and automatically dial a number in the list.

♦ Important: Received calls only appear in the list if you subscribe to a Caller

ID service and have activated the Caller ID function (see page 107).

♦ If you subscribe to a Caller ID service and have activated the Caller ID

function, you can also view the Caller ID list that is kept in the fax machine. (This list shows the most recent 30 calls received by the fax machine; see page 109.)

To view the incoming/outgoing call list in the cordless handset, press

(do not hold down). (Note: You can also hold down

until the first number in the list appears in the display.)

To view the Caller ID list in the fax machine, hold down until “CALLS” (and then a name) appears in the display.

Press or until the name that you wish to call appears.

• If you are viewing the Caller ID list, you can press or to check

the number of a name that appears in the display. To check the time of the

call, press .

Press . The number is automatically dialed.

• To exit the list without calling a number, press repeatedly.

Note: If the Caller ID information consists of only the name and not the number of the caller, the call will not appear in the cordless handset display.

Using the Intercom Feature

Deleting all calls from the incoming/outgoing list

To delete all calls from the incoming/outgoing list in the cordless handset, follow the steps below. (To erase all calls from the Caller ID list, see page 110.)

Press twice.

Press once.

Press to delete the calls.

Cordless handset display:

2 CALLS

21 DELETE

• To cancel, press .

Press to repeatedly to exit.

Using the Intercom Feature

You can use the fax machine and cordless handsets as an intercom system.

♦ It may not be possible to page another cordless handset or the fax machine

when other cordless handsets or the fax machine are already in use.

Paging the fax machine or another cordless handset from a cordless handset

Handset

2. Cordless

Cordless handset display

Enter the number (1 to 6) of the cordless handset that you wish to

page, or press to page all

cordless handsets.

To page the fax machine, press .

(example of paging the fax machine)

• If the number of the cordless handset or fax machine (0 to 6) is stored in the

cordless handset’s phonebook with a name, the name will appear when you enter the number.

Using the Intercom Feature

Press .

• appears in the display.

The paged device rings and the other person answers.

Talk with the other person. When you are ready to end the conversation,

press .

Paging a cordless handset from the fax machine (cordless handset locator)

You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.

Pick up the fax machine handset.

INTERCOM

Press on the fax machine, and

enter the number of the cordless handset that you wish to page. (Press

to page all cordless handsets.)

Example:

The selected cordless handset rings.

Fax machine display:

INTERCOM

• This allows you to locate the cordless handset if you have misplaced it.

The other person presses on the cordless handset to answer.

Talk with the other person. When you are ready to end the conversation, replace the handset.

Transferring Calls

If a call comes in while the Intercom feature is being used

If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press

on the cordless handset or replace the fax machine handset), and then

answer the outside call (press on the cordless handset or pick up the fax

machine handset).

Transferring Calls

You can transfer a call to the fax machine or to a cordless handset.

Transferring a call from a cordless handset to the fax machine

Note: It is not possible to talk with the person who answers on the fax

machine before transferring a call.

During the call, press on the cordless handset (the call is put on

hold).

Handset

2. Cordless

Press to transfer the call to the fax machine.

• To cancel the transfer and return to the initial caller, press .

Press .

• When the transfer is complete, the display will return to the standby display.

• If nobody answers within 30 seconds, all cordless handset will start ringing.

If nobody answers within the next 30 seconds, the call will be disconnected.

Transferring Calls

Transferring a call from a cordless handset to another cordless handset

During the call, press on the cordless handset (the call is put on

hold).

Enter the number of the handset, or press to page all cordless

handsets (this does not include the fax machine).

• To cancel the transfer and return to the initial caller, press .

Press .

• You can speak to the person who answers on the cordless phone. When

finished, press to complete the transfer.

• To complete the transfer without speaking to the person who answers,

press .

• If nobody answers, press to return to the initial caller.

Transferring Calls

Transferring a call from the fax machine to a cordless handset

Note: A call can only be transferred once.

During the call, press on the

fax machine.

INTERCOM

Fax machine display:

PRESS HANDSET #

• The numbers of cordless handsets that

are registered in the fax machine will appear.

Enter the number of the cordless handset to which you wish to transfer

the call. (Press to page all

cordless handsets.)

Example:

The selected cordless handset rings and the other person answers. Replace the fax machine handset to complete the transfer.

1 2 3 4 5 6

Fax machine display:

CALL TRANSFER

• Note: You will not be able to hear the sound of the cordless handset ringing

through the fax machine handset.

• If nobody answers, press or to return to the initial caller.

INTERCOM

STOP

Handset

2. Cordless

Adjusting the Ringing Melody and Volume

You can select one of six ringing melodies for the cordless handset, as well as adjust the ringer volume or turn it off.

Selecting a ringing melody

Cordless handset display:

Press 3 times.

Press once.

Enter the number (from 1 to 6) of the

desired melody (or press or

until the desired number appears and

press ).

3 RING

31 MELODY

DONE

• The selected melody will sound. To

select a different melody, repeat steps 3 and 4.

Press repeatedly to exit.

Adjusting the ringer volume

Press 3 times.

Cordless handset display:

3 RING

Adjusting the Ringing Melody and Volume

Press once and then once.

Press once.

Press or to select a volume

level from 1 to 4 and then press . (You can also simply enter the number

of the desired volume level.)

Press repeatedly to exit.

32 VOLUME

DONE

Turning off the cordless handset ringer

If you do not wish the cordless handset to ring when a call is received (or to sound a beep when a key is pressed), follow these steps to turn the ringer off.

When this is done, will appear in the display.

Press 3 times.

Cordless handset display:

3 RING

Handset

2. Cordless

Press once and then twice.

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

33 SILENT

OFF

DONE

Other Features

Turning beep sounds on and off

A beep normally sounds when you press a key on the cordless handset. To turn the beep sounds on or off, follow these steps.

Press 3 times.

Press once and then once.

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

Other Features

Call time

Cordless handset display:

3 RING

34 BEEPS

DONE

To check the duration of your most recent call, follow these steps:

Press twice.

Press once and then once.

Cordless handset display:

2 CALLS

22 TIME

Press once. The duration appears.

Press repeatedly to exit.

End call setting

When this setting is turned on, calls can be ended by simply replacing the

handset in the charger (there is no need to press ). (A call will end even

if it has been placed on hold.)

Cordless handset display:

Press 3 times.

4 SET

Other Features

Handset

2. Cordless

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

41 END CALL

DONE

Turning the cordless handset power on and off

To conserve battery power, you can turn the cordless handset off. To turn off

the power, hold down until the display goes blank. To turn the power on,

hold down until the display turns on. The power also turns on

automatically when the cordless handset is placed in the charger.

Other Features

Listening to messages from the cordless handset

When new messages have been received in the fax machine’s answering

system, will appear in the display. To listen to the messages from your

cordless handset, follow the steps below.

♦ changes to after you listen to the messages.

Press once.

Press to play all messages in the answering system, or to play only new messages.

Cordless handset display:

6 ANSWER

ANSWER

• To repeat a message, press .

• To skip a message, press .

• To delete a message, press while the message is playing.

• To stop playback, press .

When finished, press repeatedly to exit.

Registering Cordless Handsets

In order to be used, a cordless handset must first be registered in the fax machine. The cordless handset that came with the fax machine is already registered. To register an additional cordless handset, follow the steps in

Automatic registration

♦ Use automatic registration when you are only registering the cordless

handset in one fax machine and the system PIN number has not been changed from its initial setting (0000) (see page 57). This is the easiest method of registration and does not require entering the System PIN number.

♦ Use custom registration when the system PIN number has been changed

to a number other than 0000. The system PIN number must be entered during registration.

♦ A cordless handset can be registered in up to four fax machines. To register

the cordless handset in multiple fax machines, repeat the custom registration procedure using each fax machine. To select which fax machine the cordless handset will normally be used with, see page 60.

Custom registration

on the following pages.

Handset

2. Cordless

Automatic registration

Use automatic registration when you are only registering the cordless handset in one fax machine and the system PIN number has not been changed from its initial setting (0000).

On the fax machine

Press once and once.

Press once.

Press .

FUNCTION

START/MEMORY

Fax machine display:

DECT SETTING

HS ENTRY

PRESS START KEY

WAITING HS ENTRY

Registering Cordless Handsets

On the cordless handset

Press repeatedly until the display

at right appears.

5 BASE

On the cordless handset, press

3 times.

When registration is finished, the fax machine and cordless handset will

show the messages at right. Note the number that is assigned to the cordless handset (“2” is shown as an example).

Press on the fax machine to

exit.

STOP

The cordless handset display changes as follows each time you

press :

51 REGIST

AUTO

Fax machine display:

HS 2 REGISTERED

Cordless handset display:

REGIST

Registering Cordless Handsets

Programming a system PIN

The system PIN is a 4-digit ID number that is used to prevent unauthorized registration of a cordless handset in a fax machine. When the system PIN is set to a number other than 0000 (the initial factory setting), a cordless handset must be registered using custom registration and the correct system PIN must be entered on the cordless handset during registration. Follow these steps to program a system PIN in the fax machine.

♦ To prevent other people from adding cordless handsets without your

authorization, it is recommend that you change the system PIN to a number other than 0000. (Note that a cordless handset can be deleted without entering the system PIN.)

Handset

2. Cordless

On the fax machine, press once

and once.

Press once and once.

Press once.

Enter the current system PIN (4 digits).

FUNCTION

Fax machine display:

• The system PIN is initially set to 0000 at the factory.

• To clear a mistake, press .

START/MEMORY

Press .

Enter the new system PIN that you wish to program (4 digits).

START/MEMORY

Press .

DECT SETTING

SYSTEM PIN

OLD PASSWORD

Registering Cordless Handsets

Enter the new system PIN once again for confirmation.

Press .

Press to return to the date and time display.

START/MEMORY

STOP

Custom registration

Use this procedure to register a cordless handset when the system PIN in the fax machine has been set to other than 0000, or when you are registering the cordless handset in multiple fax machines..

On the fax machine

FUNCTION

Press once and once.

Press once.

Fax machine display:

DECT SETTING

HS ENTRY

PRESS START KEY

On the cordless handset

START/MEMORY

Press .

Press repeatedly until the display

at right appears.

Press once.

WAITING HS ENTRY

Cordless handset display:

5 BASE

51 REGIST

Registering Cordless Handsets

Press once and once.

Press once and then enter the

number (1 to 4) that you would like to assign to the fax machine. (This number is used to identify the fax machine when the cordless handset is registered in multiple fax machines.)

Enter the 4-digit system PIN number that is programmed in the fax machine.

Press .

CUSTOM

CODE ?

REGIST

1 2 3 4 5 6

Handset

2. Cordless

Enter the number that you would like to assign to the cordless handset.

When registration is finished, the fax machine and cordless handset will

show the messages at right (the handset number “2” is shown as an example).

Press on the fax machine and

STOP

on the cordless handset to exit.

Fax machine display:

HS 2 REGISTERED

Cordless handset display:

REGIST

Registering Cordless Handsets

Giving priority to a base

When a cordless handset is registered with multiple bases, use the following setting to select which base the cordless handset will normally be used with.

♦ The initial setting is NONE. When NONE is selected (or when the selected

base is not powered on), the cordless handset will be used with the first base that is powered on.

On the cordless handset, press

repeatedly until the display at right appears.

Press once and once.

Press once.

Cordless handset display:

5 BASE

52 PRIOR

• NONE or the number of the currently selected fax machine appears in the

display.

Enter the number (1 to 4) of the base to be given priority. (The number is the number that was assigned to the base during custom registration of

the cordless handset.)

To select NONE, press . (Entering a number that has not been assigned will have no effect.)

Press repeatedly to exit.

Registering Cordless Handsets

Cordless handset display language

Use this setting to select the language used in the cordless handset display.

♦ This setting is selected on the fax machine.

On the fax machine, press once

and once.

Press once and twice.

Press once.

Press or until the desired language appears in the display.

Press .

Press to return to the date and time display.

START/MEMORY

STOP

FUNCTION

Fax machine display:

DECT SETTING

HS LANGUAGE

Handset

2. Cordless

Registering Cordless Handsets

Deleting a cordless handset

Follow these steps if you need to delete a cordless handset (cancel the registration in the fax machine).

On the fax machine, press once

and once.

Press once and once.

Press once.

Enter the number of the cordless handset that you wish to delete.

Press .

Press to return to the date and time display.

START/MEMORY

STOP

FUNCTION

Fax machine display:

DECT SETTING

HS DELETE

PRESS HANDSET #

1 2 3 4 5 6

3. Using the Answering System

The built-in answering system allows you to receive both voice messages and faxes while you are out.

♦ To use the answering system, you will first need to record an outgoing

message. When you go out, turn on the answering system by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Machine

3. Answering

Press once and once.

Press once.

Lift the handset.

(If you have already recorded a

message, you can press to listen to the message.)

REC/

MEMO

PLAY/ HOLD

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Operating the Answering System

Press and speak into the handset to record a message.

START/MEMORY

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above

procedure and then press . Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording

procedure.

PLAY/ HOLD

Operating the Answering System

Activating the answering system

To turn on the answering system so that callers can leave messages, press

RECEPTION

until the arrow in the display points to A.M.

MODE

RECEPTION

MODE

TEL

TEL/FAX

FAX

A.M.

♦ The outgoing message will play (you can stop playback by pressing

STOP

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

Operating the Answering System

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Machine

3. Answering

Toll Saver Toll Saver

No received messages

NOTHING

4 Rings

Ring

To turn off the Toll Saver function, see page 74.

Ring

Received messages

Hello!

Hi!

2 Rings

Ring

OFF

(Answer according to NUMBER OF RINGS setting)

Ring

To adjust the NUMBER OF RINGS setting, see page 98.

Operating the Answering System

Listening to received messages

When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages.

Press .

PLAY/ HOLD

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

The messages will play.

PLAY/ HOLD

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

REPEAT

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEAT

SKIP

STOP

♦ You can also listen to the messages from the cordless handset. See page

54.

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 115.

Operating the Answering System

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , , and

START/MEMORY

then .

FUNCTION

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These will

be played back together with incoming messages when the key is pressed.

Press once and once.

Pick up the handset, press , and speak into the handset.

When you have finished speaking, replace the handset or press .

REC/

MEMO

START/MEMORY

PLAY/ HOLD

DELETE

Machine

3. Answering

STOP

Recording phone conversations (2-way recording)

PLAY/ HOLD

REC/

MEMO

To record a phone conversation, hold down the key during the conversation you wish to record. When you are finished, release the key. The

conversation will be played back when the key is pressed.

Note: Intercom conversations cannot be recorded.

Optional Answering System Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

Press to return to the date and time display.

FUNCTION

15 seconds 60 seconds

30 seconds 4 minutes

STOP

The display briefly shows your selection, then:

Display:

A.M. SETTING

RECORDING TIME

REMOTE CODE

FAX mode on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 74).

Optional Answering System Settings

♦ NO (do not switch to FAX mode): The machine will answer after 20 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows:

Remote Operations

on page 74).

Press once and once.

Press once and twice.

Press .

Press to select YES (switch to

FAX mode), or to select NO.

Press to return to the date and time display.

FUNCTION

STOP

Display:

A.M. SETTING

ON A.M. FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Machine

3. Answering

Press once and once.

FUNCTION

Display:

A.M. SETTING

OGM ONLY MODE

Transfer Function

Press .

Press to turn on OGM only mode,

or to turn it off.

1=YES, 2=NO

The display briefly shows your selection, then:

TOLL SAVER

Press to return to the date and time display.

STOP

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

Press once and once.

FUNCTION

Display:

A.M. SETTING

Press once and 3 times.

Press .

TRANSFER TEL #

ENTER TEL #

Press the number keys to enter the transfer number.

Transfer Function

• To insert a pause between any two digits of the number, press .

Press .

Press to return to the date and time display.

START/MEMORY

STOP

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Press once and twice.

Press once.

REC/

MEMO

Display:

OGM2(TRANSFER)

FUNCTION

Machine

3. Answering

Lift the handset.

(If you have already recorded a message, you can press to

listen to the message, or press

DELETE

to delete the message.)

PLAY/ HOLD

Transfer Function

Press and speak into the handset to record the message.

START/MEMORY

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to

erase the message.

PLAY/ HOLD

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

Press once and once.

FUNCTION

Display:

A.M. SETTING

DELETE

Press once and 3 times.

Press .

Press to turn on the Transfer function.

(Press to turn the function off.)

Press to return to the date and time display.

STOP

TRANSFER FUNC

1=YES, 2=NO

The display briefly shows your selection, then:

ON A.M. FAILURE

Transfer Function

Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your

recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code number (see page 74),

and . The machine will play back your messages.

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if you

want to hang up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 74).

Remote

Machine

3. Answering

Remote Operations

When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:

Press once and once.

Press once and twice.

Press .

Press the number keys to enter a 3-digit remote code number.

Press to store the remote number, and then to return to the date and time display.

FUNCTION

START/MEMORY

Display:

A.M. SETTING

REMOTE CODE

STOP

Toll Saver

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

Remote Operations

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

rings

on page 98).

Changing the number of

Press once and once.

Press once.

Press to turn on the Toll Saver

function, or to turn it off.

Press to return to the date and time display.

FUNCTION

STOP

Retrieving your messages

Display:

A.M. SETTING

TOLL SAVER

1=YES, 2=NO

The display briefly shows your selection, then:

RECORDING TIME

Machine

3. Answering

Call the machine from a tone dial telephone. When your outgoing

message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

Remote Operations

Enter your remote code number and then press .

• You will hear a series of beeps equal to the number of messages recorded,

or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

While the messages are playing, you can do any of the following:

Other remote operations

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

Remote Operations

When you have finished listening to your messages, you can do any of the following:

• Erase all messages: Press , , and .

• Repeat playback: Press and .

3 3

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

Machine

3. Answering

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Remote Operations

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the

command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ A.M. mode: , , and .

♦ FAX mode: , , and .

♦ TEL mode: , , and .

Caution: If you select TEL mode, you will not be able to change the reception mode again.

♦ TEL/FAX mode: , , and .

8 1

8 3

8 4

Recording a new outgoing message

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

Remote Operations

To turn Transfer on: Press , , and on the telephone.

To turn Transfer off: Press , , and on the telephone.

9 1

Changing the transfer telephone number

Press , , and on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press .

9 0

• To insert a pause between any two digits of the number, press .

Recording a new transfer message

Machine

3. Answering

Press , , and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

9 3

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Remote Operations

Recording a memo

You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to.

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

4. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Maximum size

210 mm

600 mm

Minimum weight Maximum weight

52 g/m²

157 g/m²

Loading up to 10 pages at once:

Minimum size Maximum size

148 mm

140 mm

210 mm

Minimum weight Maximum weight

52 g/m²

80 g/m²

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

297 mm

Faxes

4. Sending

5 mm

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast

explained on page 85.

below, then dial the receiving machine as

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

♦ The default resolution setting is STANDARD and the default contrast setting

is AUTO.

♦ You must adjust the settings each time you don’t want to use the default

settings.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Faxes

4. Sending

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Adjusting the Resolution and Contrast

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

RESOLUTION

Press one or more times until the desired resolution and contrast

settings appear in the display.

Display:

STANDARD :AUTO

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by

pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to

talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

• If desired, press to set the

RESOLUTION

resolution and/or contrast.

Pick up the handset or press . Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

READY TO SEND

ABC1DEF

2 3

GHI

JKL

MNO

WXYZ

TUV

PQRS

REPEAT

DELETE

SKIP

Faxes

4. Sending

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

When you hear the fax tone, press . Replace the handset.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 116).

Note:

If the transmission is unsuccessful and DOCUMENT JAMMED appears in the

display, remove the document as explained on page 134. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialling

You can store up to 40 fax or phone numbers in the machine for automatic

dialling.

♦ Auto-dial numbers are dialled by pressing until the desired number

appears in the display, and then .

START/MEMORY

Storing fax and phone numbers for automatic dialling

Press once and once.

Press once.

Enter the fax or voice number by pressing the number keys. Up to 32

digits can be entered. (Note: A space cannot be entered.)

FUNCTION

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several

pauses can be entered in a row.

Press .

START/MEMORY

FUNCTION

Display:

ENTER FAX #

Faxes

4. Sending

Sending a Fax by Automatic Dialling

Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

Press .

Return to Step 2 to store another number, or press to return to

START/MEMORY

the date and time display.

) (

Display:

STOP

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 115.

Note: The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear

a number, follow these steps:

Press once and once.

Press or until the number you wish to edit or clear appears in

the display.

Press once.

Select EDIT or CLEAR:

EDIT: CLEAR:

FUNCTION

Display:

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Faxes

4. Sending

Press .

Make the desired changes to the name.

START/MEMORY

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 88). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

Sending a Fax by Automatic Dialling

Press .

Return to Step 2 to edit or clear another number, or press to

return to the date and time display.

START/MEMORY

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or

make a phone call.

If you are sending a fax, load the

document(s).

• If desired, press to set the

resolution and/or contrast.

RESOLUTION

READY TO SEND

STOP

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

If you are sending a fax, press . Dialling and transmission

begins.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 116).

If you are making a phone call, lift the handset. Dialing begins.

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/MEMORY

number when you don't need to speak to the other party before faxing.

Load the document(s).

key to begin dialling. You can use this method to dial a full

• If desired, press to set the

resolution and/or contrast.

Enter the number of the receiving machine by pressing the number

keys.

RESOLUTION

READY TO SEND

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen.

Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press .

START/MEMORY

• If the number is not correct, press to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

FUNCTION

STOP

Faxes

4. Sending

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled. This procedure can be

used to send a fax or make a phone call.

If you are sending a fax, load the

document(s).

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you

wish to dial.

If you are sending a fax, press . Dialling and transmission

begins.

If you are making a phone call, lift the handset. Dialling begins.

Note:

If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in

the display, remove the document as explained on page 134. (This may occur

if the other fax machine doesn’t respond properly when you attempt to send

the document.)

RESOLUTION

READY TO SEND

START/MEMORY

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax

and the line is busy, the fax machine will automatically redial the number. The

fax machine will make two redial attempts at an interval of five minutes.

During this time, RECALLING will appear in the display, followed by a two-digit

number assigned to the fax job. You will not be able to dial any other locations

while the message appears.

Sending a Fax by Automatic Dialling

♦ To stop automatic redialling, press .

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before two redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a

transmission due to noise on the telephone line before printing at the

receiving end. This function is called Error Correction Mode (ECM). ECM is

effective for both transmissions and receptions, and is only effective when the

other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission

with ECM turned on takes longer than normal. If you prefer a faster

transmission time, you can try turning ECM off.

Press once and twice.

Press once and 4 times.

FUNCTION

OPTION SETTING

ECM MODE

Faxes

4. Sending

Press once.

Press to select YES, or to

select NO.

Press to return to the date and

time display.

STOP

1=YES, 2=NO

The display briefly shows

your selection, then:

RECEIVE RATIO

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from

memory. This increases transmission speed and allows you to send a fax to

multiple destinations in a single operation. After transmission, the document is

automatically cleared from memory.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different

locations in just one operation.

♦ When sending to multiple locations, only auto-dial numbers can be used to

dial the numbers of the receiving machines.

Load the document(s).

• If desired, press to set the

resolution and/or contrast.

Press .

Press (or ) until the name of the number appears in the display

(if no name was stored, the number will appear).

Press to select the number.

Repeat Steps 3 and 4 for each of the other locations to which you wish

to send the fax (maximum of 20).

START/MEMORY

RESOLUTION

• To check your selected locations, press to scroll through them. To

delete a location, scroll to the location and then press .

STOP

Sending a Fax From Memory

When you are ready to begin transmission, press .

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Memory transmission

You can also send a fax through memory when sending to a single location.

This is convenient when sending to locations where the line is often busy, as it

saves you from waiting to pick up the original document and frees the feeder

for other operations.

To send a fax through memory, load the document, press , and

then dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press

START/MEMORY

♦ Press repeatedly to select an auto-dial number and press

START/MEMORY

Faxes

4. Sending

♦ Press once to select the last number dialled and press .

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY

IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press if you want to transmit the pages which have been

♦ Press if you want to cancel the entire transmission.

START/MEMORY

stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

STOP

START/MEMORY

5. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press until the arrow

RECEPTION

MODE

in the display points to TEL/FAX.

TEL

TEL/FAX

FAX

A.M.

RECEPTION

MODE

When the reception mode is set to TEL/FAX, your fax machine automatically

answers all calls on two rings. After answering, your fax monitors the line for

about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by

pseudo ringing. An extension phone connected to the same line will not ring

after the connection has been established.

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Using A.M. Mode

FUNCTION

Press once and twice.

Press once and 3 times.

Press once.

Enter a number as follows for the desired duration:

15 SECONDS

30 SECONDS

60 SECONDS

120 SECONDS

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

(Selections appear alternately)

DISTINCTIVE

Faxes

5. Receiving

Using A.M. Mode

To select A.M. mode, press until the arrow in the display points to

A.M.

RECEPTION

MODE

In A.M. mode, your fax machine will automatically receive voice messages

and faxes. See Chapter 3 for more details.

RECEPTION

MODE

TEL

TEL/FAX

FAX

A.M.

Using FAX Mode

To select FAX mode, press until the arrow in

RECEPTION

MODE

the display points to FAX.

TEL

TEL/FAX

FAX

A.M.

RECEPTION

MODE

When the reception mode is set to FAX, the fax machine will automatically

answer all calls on two rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

99.

2 rings Fax reception

Using TEL Mode

on page

Changing the number of rings

If desired, you can change the number of rings on which the fax machine

answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 4

can be selected.

FUNCTION

Press once and twice.

Press once.

Display:

OPTION SETTING

NUMBER OF RING

Sharp FO-D60 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual