Sharp FO-6700 User Manual

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MODEL

FO-6700

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

FACSIMILE

OPERATION MANUAL

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."



As an ENERGY STAR that this product meets the ENERGY STAR

partner, SHARP has determined



guidelines

for energy efficiency.

QUICK REFERENCE GUIDE

RESOLUTION

SPEED DIAL

Note: Steps which are optional are enclosed in a dotted frame:

Transmitting documents

RESOLUTION

Normal Dialing

Direct Keypad Dialing

Rapid Key Dialing

Speed Dialing

Redialing

Load document

START

Load document

SPEAKER

press

Wait for reception tone

RESOLUTION

REDIAL

Dial (press numeric keys)

Press Rapid Key

RESOLUTION

Dial (press numeric keys)

START

Enter Speed Dial number (press numeric keys, - if less than 3 digits, press

START

to complete entry)

Wait for

START

reception tone

GUIA DE CONSULTA RAPIDA

SPEED DIAL

Nota:

El marco punteado significa que el procedimiento puede ser opcional:

Transmisión de documentos

RESOLUTION

Marcación normal

Marcación directa con el teclado

Marcación con Teclas Rápidas

Marcación Veloz

Remarcación

Colocar el documento

START

Colocar el documento

SPEAKER

pulse

Espere el tono recepción

RESOLUTION

REDIAL

START

Marque (pulse teclas numéricas)

Pulse la Tecla Rápida

Introduzca el número de discado r pido (presione las teclas numéricas, si fueran menos de 3 digitos, para completar el procedimiento presione

START

RESOLUTION

START

Espere el tono recepción

Marque (pulse teclas numéricas)

START

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax machine are shown below.

Automatic dialing Conventional Auto Dialing:

Rapid Key Dialing: 48 numbers Speed Dialing: 200 numbers

Personal Auto Dial Books: 30 books

(48 Rapid Keys, 16 Speed Dial numbers per book)

Memory size* 4 MB (approx. 256 pages)

Modem speed 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield (4% page coverage, letter paper)

Drum cartridge yield Initial starter cartridge (included with fax

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Automatic document feederLetter paper (20 lb): Max. 50 pages

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Initial starter cartridge (included with fax machine): Approx. 3000 pages Replacement cartridge (FO-47ND): Approx. 6000 pages

machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Ve rt i ca l:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines mm)

Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

Paper capacity 1250 sheets (one 250-sheet tray and two 500-

sheet cassettes)

Compression scheme MMR, MR, MH, JBIG, Sharp (H2)

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 10.1" (256 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 30 ppm (letter-size documents, standard

resolution)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby:

Without dual line option: 15 W With dual line option: 17 W

Maximum: 600 W

Dimensions Width: 18.1" (460 mm)

Depth: 15.4" (390 mm) Height: 20.1" (510 mm)

Wei ght

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 55.1 lbs. (25.0 kg)

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in con-

Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 29

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 41

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 43

Creating and Using Personal Books . . . . . . . . . . . . . . . . . . . . . . 49

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 56

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 72

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 73

Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Subaddressing Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 149

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 156

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . . 173

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .183

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 183

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 184

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Telephone line cord

Toner cartridge

Drum cartridge

1. Installation

Rapid Key labels

Paper size labels

Document OUT tray

Operation manual

Received document tray

Left cassette covers (2)

A Look at the Operation Panel

STATUS

2 3

LINE 1 IN USE

LINE 2 IN USE

CHANGEOVER

POWER SAVE RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

4 5 8 9 106 7

Display

This displays messages and prompts during operation and programming.

LINE 1 IN USE light

This lights when the fax machine is using the telephone line. (If you have installed the dual-line option, this lights when the fax machine is using Line 1).

LINE 2 IN USE light

If you have installed the dual-line option, this lights when the fax machine is using Line 2.

STATUS indicator

This blinks when a paper size error or paper jam occurs. It also blinks when the print compartment cover is open, or when the received document tray is not properly installed. A message appears in the display to indicate the problem. The indicator lights steadily when a problem occurs which must be fixed by a service technician.

A Look at the Operation Panel

Paper indicator

This blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper.

Toner indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

Drum indicator

This blinks when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information. If you have installed the dual-line option, three types of information appear: prompts related to operations you are performing, use of Line 1, and use of Line 2.

1. Installation

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 34 (Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

A Look at the Operation Panel

27 28 29 30 31 32

CLEARSPSHIFTSPACE

Rapid Key overlay down

11 12

13 14 15 16 17 18 19

CONTRAST

LINE

PAGE COUNTER

CONFIDENTIAL

PERSONAL BOOK

TIMER

3745384639

COVER SHEET

MEM.STATUS

DOWN UP

SEARCH DIAL

LIFE

CLEARSPSHIFTSPACE

Rapid Key overlay up

20 2221 23 24 25 26 27

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

A Look at the Operation Panel

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

LINE key

If you have installed the dual-line option, press this key to select the line (Line 1 or Line 2) before dialing.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. After you press the key, enter the passcode for the book.

SPACE key

Press this key to enter a space when programming a name.

1. Installation

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER

key has been pressed, or the volume of the ringer at any

other time.

A Look at the Operation Panel

28 29 30 31

ABC

DEF

WXY

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

123

GHI

JKL MNO

456

PRS

TUV

789

OPER

34 36 37 38 39 4035

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

32 33

COPY

DOCUMENT DUPLEX SCAN

PRIORITY

BROADCAST

STOP START

REPORT

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

A Look at the Operation Panel

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

1. Installation

REPORT key

Press this key to print out a report on the most recently completed transmission or reception.

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

♦

Do not place the machine near heaters or air conditioners.

♦

Keep dust away from the machine.

♦

Install the machine on a level surface.

♦

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Press the power switch to turn on the power.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked

TEL. LINE 1

. Insert the other end into a standard (RJ11C)

single-line wall telephone jack.

TEL. LINE1

TEL. SET

Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6, Optional Settings.

Connecting a telephone (optional)

1. Installation

If desired, you can connect a telephone to the

TEL. SET

back of the machine. (Remove the seal that covers the before connecting the telephone.)

jack on the

TEL. SET

jack

Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray.

Pull out the tray extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Make sure the left edge of the tray fits into the slot.

Important!

The received document tray must be attached for the fax machine to operate properly.

Dual line option (FO-67DL)

The dual line option allows your fax machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. After your dealer installs the dual line kit, connect your second phone line to the

TEL. LINE 2

jack.

Connections

1. Installation

Manual fax transmission (Normal Dialing using the

♦

SPEAKER

key or an extension phone connected to the fax machine) and manual fax reception are only possible on Line 1. An extension phone connected to the fax machine uses Line 1.

The fax machine will only ring when a call is received on Line 1.

♦

When a call is received on Line 2, the

LINE2 IN USE

indicator

will blink.

Selecting a line when the dual-line option has been installed

If you wish to use a particular line to fax a document, press the

LINE

key one or more times before dialing until the desired line appears in the display. LINE-1 SELECTED will appear first, followed by LINE2 SELECTED and then LINE AUTO SELECTED. If you select LINE AUTO SELECTED or do not make a selection with the

LINE

key, the

first available line will be used.

If you wish to restrict either of the lines to transmission only or

♦

reception only, use Option Setting 31 (Dial Selection). See Chapter 6,

Option Settings

Connections

When you program an auto-dial number (Rapid Key or Speed Dial

♦

number), you can specify that the number use a particular line.

Note: The LINE key cannot be used to select a line if either of the lines has been set to reception only using Option Setting 31 (Dial Selection). A line selection made with the LINE key will override a line selection programmed into a Rapid Key or Speed Dial number.

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained in Chapter 6,

Optional Settings

The F.A.S.T. System (optional service)

To ensure that you obtain maximum productivity from your fax machine, the F.A.S.T. System for remote diagnostics and maintenance is available as a special service from your dealer. This system constantly monitors your fax machine and immediately reports electronically any problems or supply depletions to your dealer. This allows your dealer to take action before you may even be aware of the problem. The F.A.S.T. System also enables your dealer to remotely program phone numbers, software settings, and other user information at your request. For more information on the F.A.S.T. System, contact your dealer.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

The initial starter toner cartridge included with the fax machine can

♦

print approximately 3000 letter-size pages (4% coverage of each page).

The replacement toner cartridge (FO-47ND) can print approxi-

♦

mately 6000 letter-size pages.

The drum cartridge (FO-47DR) can print approximately 20,000 let-

♦

ter-size pages.

Press the green release and open the

print compartment cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

1. Installation

If you are replacing the toner

cartridge, remove the old cartridge and dispose of it according to local regulations. Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge.

If you are replacing the drum car-

•

tridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

Installing the Print Cartridges

If you are replacing the drum

cartridge, remove the old cartridge and dispose of it according to local regulations.

Remove the new drum cartridge from

its packaging.

Caution!

•

Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

Insert the drum cartridge into the print

compartment, aligning the guides on the cartridge with the grooves on the sides of the compartment.

Insert the cartridge by aligning the

•

colored “1” labels on the cartridge and the sides of the compartment.

Make sure the drum cartridge is

•

inserted in as far as it will go.

Blue

Green

Installing the Print Cartridges

If you are installing a new toner

cartridge, remove the new toner cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

If the toner is still lumpy after shak-

•

ing, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem in the machine.

Hold the toner cartridge by the handle

and lower it into the print compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

1. Installation

Blue

Green

Insert the cartridge by aligning the

•

colored “2” labels on the cartridge and the side of the compartment

Make sure the toner cartridge clicks

•

into place.

Installing the Print Cartridges

LIFE

Close the print compartment cover.

Press down on the dot markings at

•

the left edge to make sure the cover is completely closed.

Reset the toner counter by pressing

the overlay), 2, and the

key (flip up the Rapid Key

LIFE

START

key.

Reset the drum counter by pressing

the overlay), 3, and the

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

key (flip up the Rapid Key

LIFE

START

key.

START

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge life is over, the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display. Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

1. Installation

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of letter paper in each of the paper cassettes.

Note: To use A4 paper in a paper cassette, you must have a service technician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp

the end of the paper tray and pull it out.

Loading Printing Paper

Insert a stack of paper into the tray,

print side up.

If you loaded letter paper, make

•

sure the end of the tray is pushed in. Otherwise a size error will result.

Caution!

•

This paper tray is designed to accomodate 250 sheets of paper. (See the red line in the tray.) Loading more than 250 sheets may damage the machine.

Replace the received document tray.

The received document tray must

•

be attached for the fax machine to operate properly.

1. Installation

Attach a letter or legal label here to indicate the paper size.

Note: When adding paper to paper that is already in the tray, do not fan the new paper.

Loading paper in a paper cassette

Grasp the hand-hold on the cassette

and pull out the cassette until it stops.

Loading Printing Paper

Push the pressure plate down until it

locks into position.

Place a stack of paper in the cassette,

print side up.

Make sure the stack of paper is not

•

higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

Push the cassette back into the

machine, making sure it clicks into place.

Attach a LETTER label here to indicate the paper size.

Entering Your Name and Fax Number

FUNCTION

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

1. Installation

3:ENTRY MODE ENTER #(01-11,*,#)

Enter the number 03.

If the dual-line option is not installed, the display will show:

03:OWN PASSCODE SET ENTER FAX #

If the dual-line option is installed, the display will show:

03:OWN PASSCODE SET 1=LINE 1, 2=LINE 2

Entering Your Name and Fax Number

If the dual-line option has been

installed, press 1 to enter the name and number of Line 1, or 2 to enter the name and number of Line 2. (Otherwise, go directly to Step 4.)

Enter your fax number (max. of 20

digits) by pressing the numeric keys.

To insert a space between digits, press

•

the # key.

LINE 1 LINE 2

To clear a mistake, press the

•

key.

Press the

The display will show:

START

ENTER SENDER’S NAME

key.

STOP

(Example)

START

Entering Your Name and Fax Number

Flip the Rapid Key overlay down (if it

is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

Example: SHARP =

Press the

♦

SHIFT

To clear a mistake, press the

♦

To enter a number as part of a name, press the appropriate numeric

♦

SPACE

key.

key to enter a space. To change case, press the

CLEAR

CLEARSPSHIFTSPACE

key.

key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}

→←

1. Installation

@.\-

Press the

If the dual-line option has been

•

START

key.

START

installed, you can go back to Step 3 to enter the name and number of the other line. Otherwise, go to Step 8.

Press the

key repeatedly to

STOP

return to the date and time display.

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Make sure the display shows the date and time before beginning

Note:

a programming operation. If the display shows the telephone line status, press the

Press these keys:

The display will show:

CHANGEOVER

key to switch to the date and time.

FUNCTION

04:DATE&TIME SET DATE 06-08-2000

Enter a two-digit number for the

month (“01” for January, “02” for February, “12” for December, etc.).

To correct a mistake, press the

•

key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the day

(“01” to “31”).

Enter the year (four digits).

(Note: the currently set date will appear to the right of “DATE”)

STOP

Example: January

Example: the 5th

0 0 0

Example: 2000

Setting the Date and Time

Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Press the * key to select A.M. or the

key to select P.M.

Press the

clock.

Press the

the date and time display.

Daylight Saving Time

START

STOP

key to start the

key twice to return to

Example: 9:25

A.M. P.M.

START

1. Installation

STOPSTOP

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

Press these keys:

Press 1 to turn on the Daylight Saving

Time function, or 2 to turn it off.

Press the

the date and time display.

key twice to return to

STOP

FUNCTION

YES NO

STOP

Volume Adjustment

DOWN

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN

Speaker

keys.

Press the

Flip the Rapid Key overlay up (if it is

SPEAKER

down), and press the UP or

key.

DOWN

key.

Display:

SPEAKER VOLUME HIGH

SPEAKER VOLUME MIDDLE

SPEAKER

SPEAKER VOLUME LOW

When the display shows the desired

volume level, press the key to turn off the speaker.

SPEAKER

Ringer

DOWN

Flip the Rapid Key overlay up (if it is

down), and press the UP or key. (Make sure the

SPEAKER

has not been pressed.)

Display:

RINGER VOLUME HIGH

RINGER VOLUME MIDDLE

DOWN

key

Volume Adjustment

1. Installation

RINGER VOLUME LOW

RINGER VOLUME OFF OK?(PRESS START)

The ringer will ring once at the

•

selected level, then the date and time will reappear in the display.

START

11"

(280 mm)

17"

(432 mm)

14.3"

(364 mm)

10.1"

(256 mm)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

Minimum weight

5.8"

(148 mm)

14 lbs.

(52 g/m²)

5.0"

(128 mm)

Maximum size

Maximum weight

Loading several pages at once (letter-size: max. 50 pages, legalsize: max. 20 pages):

Minimum size

Minimum weight

Note: 11” x 17” paper must be loaded one page at a time.

5.8"

(148 mm)

14 lbs.

(52 g/m²)

5.0"

(128 mm)

Maximum size

Maximum weight

36 lbs.

(157 g/m²)

20 lbs. (80 g/m²)

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 10.1 inches (256 mm)

Maximum scanning length: The length of the document minus

0.16 inches (4 mm) from the top and bottom of the document.

Other restrictions

The scanner cannot recognize yellow, greenish yellow, or light blue

♦

ink.

Ink, glue, and correcting fluid on documents must be dry before

♦

they pass through the document feeder.

2. Sending

Documents

All clips, staples, and pins must be removed from documents before

♦

loading in the feeder. If these are not removed, they may damage the machine.

Documents which are patched, taped, torn, smaller than the mini-

♦

mum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to send or copy more than 50 pages, place the additional

♦

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

If your document consists of several large or thick pages which

♦

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

The feeder will draw the leading

•

edge of the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast

settings (if desired) and then dial the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

2. Sending

Documents

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

In order to transmit in FINE or SUPER FINE resolution, the receiv-

♦

ing fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

The resolution settings are only effective for transmitting and copy-

♦

ing a document. They are not effective for receiving a document.

Adjusting the Resolution and Contrast

To adjust the resolution setting, press the

RESOLUTION

more times until the indicator light next to the desired setting comes on.

STANDARD

RESOLUTION

FINE

SUPER FINE

HALF TONE

RESOLUTION

Contrast

The fax machine has three contrast settings:

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary) and press the

CONTRAST

key until the desired setting appears in the

display.

key one or

CONTRAST

( AUTO) M:00% SEND READY

( DARK) M:00% SEND READY

(LIGHT) M:00% SEND READY

Sending a Fax by Normal Dialing

RESOLUTION

Sending a Fax by Normal Dialing

With Normal Dialing, you press the

SPEAKER

key and then dial by

pressing the numeric keys.

Normal Dialing allows you to listen to the line through the speaker

♦

to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

If you have connected an extension telephone to the fax machine,

♦

you can also pick up the extension phone and dial using the extension phone (do not press the

SPEAKER

key on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers.

Press the

SPEAKER

key or pick up

SPEAKER

an extension phone connected to the fax machine. Listen for the dial tone.

2. Sending

Documents

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

SEND READY will appear in the

•

display.

Set the resolution and/or contrast if

•

desired.

CONTRAST

Sending a Fax by Normal Dialing

If you pressed the

dial the number of the receiving machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

If Option Setting 26 (TEL.

•

BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the

REDIAL

Wait for the connection. When you

hear a fax tone, press the on the fax machine.

If a person answers and you are

•

using an extension phone, ask them to press their Start key. When you hear the fax tone, press the key on your fax machine.

SPEAKER

key after dialing.

START

key,

key

START

4 4

START

1 1

(Example)

Using the REDIAL key

You can press the send a document, press the after the connection is made. Note that the speaker is automatically activated when you press the

REDIAL

key to redial the last number dialed. To

START

key when you hear the fax tone

REDIAL

key.

Programming Auto-Dial Numbers

FUNCTION

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the Dial number.

SPEED DIAL

key and entering an abbreviated Speed

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

48 Rapid Keys are available.

♦

200 Speed Dial numbers are available.

♦

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(01-11,*,#)

Enter the number 01.

The display will show:

01:FAX/TEL. # MODE 1=SET, 2=CLEAR

2. Sending

Documents

Press the 1 key to select SET.

Programming Auto-Dial Numbers

SPEED DIAL

To program a Rapid Key number,

press a Rapid Key (to select Rapid Keys 33 through 48, flip up the Rapid Key overlay).

To program a Speed Dial number, press the enter a number from “1” to “200”. (If you enter less than three digits, press the entry.)

Enter the fax number by pressing the

numeric keys (max. of 60 digits including pauses).

To clear a mistake, press the

•

CLEAR

SPEED DIAL

START

key to complete the

key.

key and then

Example: Rapid Key 02

START

Speed Dial 1

4 4

(Example)

1 1

If a pause is required between any

•

of the digits to access a special service or an outside line, press the

REDIAL

pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the

key (two seconds per

START

key.

START

Enter the name of the party by

pressing the letter entry keys (max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

If you don’t want to enter a name,

•

go directly to Step 8.

Programming Auto-Dial Numbers

Example: SHARP

2. Sending

Documents

Press the

Press 1 if the number programmed is

START

key.

an area code or access code to be used for Chain Dialing (see

Chain Dialing

at the end of this procedure). Press (or

START

) if the number is a regular

fax number.

If you have not installed the dual-

•

line option, go directly to Step 11.

If you selected 1 (SET), go directly

•

to Step 11.

START

SET CANCEL

Programming Auto-Dial Numbers

This selection only appears if you

have installed the dual-line option. Press 1 if you want the number you programmed to only use Line 1. Press

if you want the number to only use

Line 2. Press 3 for no selection (the first available line will be used).

A line cannot be selected if it

Note:

has been restricted to reception with Option Setting 31, Dial Selection (see Chapter 6,

Return to Step 4 to program another

number, or press the repeatedly to return to the date and time display.

Option Settings

STOP

key

Step 4 or

Line 1

Line 2

No selection

STOP

If you programmed a Rapid Key

•

number, you can write the name of the party on the label above the Rapid Key.

Programming Auto-Dial Numbers

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should if programmed in a Rapid Key or Speed Dial number.

The maximum number of digits that can be dialed at one time by

♦

Chain Dialing is 60.

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

Press these keys:

The display will show:

not be set

FUNCTION

as a Chain Dial number

2. Sending

Documents

01:FAX/TEL. # MODE 1=SET, 2=CLEAR

Press 2 to select CLEAR.

Programming Auto-Dial Numbers

To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press the

SPEED DIAL

key and then enter the number with the numeric keys. (If you enter less than 3 digits, press the

START

key to complete the entry.)

Example: Rapid Key 02

Press the

Return to Step 3 to clear another

START

number, or press the

key.

STOP

key

Step 3 or

repeatedly to return to the date and time display.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5 and 7).

START

STOP

Creating and Using Personal Books

FUNCTION

Creating and Using Personal Books

Up to 30 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use.

48 Rapid Key numbers and 16 Speed Dial numbers can be

♦

programmed in each personal book.

Each personal book has a 4-digit passcode that must be entered to

♦

use or edit the book.

2. Sending

Documents

You can open a personal book by pressing the key and then entering the book’s 4-digit passcode. After that simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual.

Creating a personal directory book

To create a new personal directory book, follow the steps below:

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(01-11,*,#)

Enter the number 10.

PERSONAL BOOK

The display will show:

10:BOOK ENTRY MODE 1=SET, 2=CLEAR

Creating and Using Personal Books

Press the 1 key to select SET.

The display will show:

1:BOOK SET MODE ENTER # (01 - 30)

Enter a 2-digit number from 01 to 30.

This number identifies the personal

•

directory book.

The display will show:

•

BOOK #=01 ENTER PASSCODE

Example: Personal Directory Book 01

Enter a four-digit passcode for the

personal directory book (this can be any four-digit number you like).

Press the

The display will show:

Enter a name for the personal

directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.)

START

BOOK #=01 ENTER BOOK NAME

key.

U N

Example: SUSAN

(Example)

START

Creating and Using Personal Books

Press the

Return to Step 4 to create another

START

book, or press the repeatedly to return to the date and

key.

STOP

key

Step 4 or

time display.

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps:

Press the

PERSONAL BOOK

key.

(Flip up the Rapid Key overlay if necessary.)

PERSONAL BOOK

The display will show:

SELECT PERSONAL BOOK ENTER PASSCODE

START

STOP

2. Sending

Documents

Press the number keys to enter the 4-

digit password of your book.

The display briefly shows the

•

following and then reverts to the date and time.

** PERSONAL BOOK ** SUSAN

The name of your book appears on the bottom line.

Creating and Using Personal Books

When your book is open, all of the

Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers 1 through 16 are also available for use in your book.

You can perform the following operations in a book:

Program any Rapid Key, or a Speed Dial number from 1 to 16, as

♦

explained on page 43.

Use a Rapid Key to fax a document as explained on page 58.

♦

Use a Speed Dial number to fax a document as explained on page

♦

59.

Program a Group Key in your book using Rapid Key and Speed

♦

Dial numbers from your book (see page 80).

Broadcast a fax to multiple destinations using Rapid Keys, Speed

♦

Dial numbers, or a Group Key in your book (see pages 77 and 79).

Set up a Program Key in your book (see page 132). (Note: Only

♦

Rapid Keys and Speed Dial numbers from your book can be used.)

Poll one or more fax machines using Rapid Keys and Speed Dial

♦

numbers from your book (see page 103).

Set up a timer operation using a Rapid Key or Speed Dial number

♦

from your book (see page 117).

Print out the Telephone Number List, Program/Group List, or Timer

♦

List (see page 173). When printed from your book, these lists will show the corresponding information in your book.

Press the

♦

book.

REDIAL

key to redial the last number dialed from your

Creating and Using Personal Books

Closing a book

A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press the

key. The display shows:

STOP

CANCEL BOOK? 1=YES, 2=NO

Press the 1 key to confirm that you want to close the book. Note that a book will also close automatically after one minute if no operation is performed.

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the book and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 65 or 66. Note that the transmission status of the fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

Clearing a book

2. Sending

Documents

Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

Creating and Using Personal Books

FUNCTION

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(01-11,*,#)

Enter the number 10.

The display will show:

10:BOOK ENTRY MODE 1=SET, 2=CLEAR

Press the 2 key to select CLEAR.

The display will show:

2: BOOK CLEAR MODE ENTER # (01 - 30)

Enter the 2-digit number of the book.

The display will show:

BOOK #=01 ENTER PASSCODE

Enter the four-digit passcode of the

book.

Example: Personal Book 01

(Example)

Creating and Using Personal Books

Press the

START

STOP

key.

key repeatedly to

return to the date and time display.

START

STOP

2. Sending

Documents

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the document will be transmitted immediately after the current document has completed transmission.

If you don’t want the document to be transmitted from memory, you can press the case, the document will not be scanned until all previously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the

PRIORITY

DOCUMENT

key after loading your document. Your

key after loading the document. In this

PRIORITY

key.)

The fax machine can hold approximately 256 pages of average con-

♦

tent in memory. Less pages can be held if any were scanned using fine or halftone resolution.

The amount of memory currently occupied appears as a percentage

♦

("M:00%") in the display.

Sending a Fax by Automatic Dialing

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see Chapter 6,

Optional Settings

If Quick On-Line is set to OFF, MEMORY FULL ERROR will appear in the display. Press the

START

key or the

key as follows:

STOP

2. Sending

Documents

Press the

♦

START

key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

Press the

♦

If you do not press the

key if you want to cancel the entire transmission.

STOP

START

key or the

key within one

STOP

minute, the transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Sending a Fax by Automatic Dialing

RESOLUTION

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

Set the resolution and/or contrast if

•

desired.

To send the document ahead of

•

other documents waiting for transmission, press the

PRIORITY

key.

To send the document directly from

•

the feeder (not through memory), press the

DOCUMENT

key.

DOCUMENT

CONTRAST

Press the appropriate Rapid Key.

The name of the receiving party

•

will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the

The document will be

•

STOP

key.)

automatically transmitted once the connection is established.

Example: Rapid Key 02

Sending a Fax by Automatic Dialing

SPEED DIAL

RESOLUTION

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the

SPEED DIAL

key and then

entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

Set the resolution and/or contrast if

•

desired.

To send the document ahead of

•

other documents waiting for transmission, press the

PRIORITY

key.

To send the document directly from

•

the feeder (not through memory), press the

DOCUMENT

key.

DOCUMENT

CONTRAST

2. Sending

Documents

Press the

SPEED DIAL

key and then

enter the Speed Dial number by pressing the numeric keys.

If you enter less than 3 digits for the

•

Speed Dial number, press the

START

key to complete the entry.

START

Example: Speed Dial 1

Sending a Fax by Automatic Dialing

RESOLUTION

Check the display. If the name or

number shown is correct, press the

START

key. (If not, press the

STOP

START

key and then repeat Step 2.)

Direct Keypad Dialing

You can also enter a full number with the number keys and then press the

START

Load the document(s). (Note: If

key to begin dialing.

desired, you can load the document after dialing in Step 2, below.)

SEND READY will appear in the display.

Set the resolution and/or contrast if

•

desired.

To send the document ahead of

•

other documents waiting for transmission, press the

PRIORITY

key.

To send the document directly from

•

the feeder (not through memory), press the

DOCUMENT

key.

CONTRAST

PRIORITY

DOCUMENT

Enter the number of the receiving

machine by pressing the numeric keys.

Sending a Fax by Automatic Dialing

4 4

1 1

If a pause is required between any

•

of the digits to access a special service or an outside line, press the

REDIAL

pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of

the receiving machine shown is correct, press the

If it is not correct, press the

•

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the

key (two seconds per

START

key.

STOP

key.

START

(Example)

2. Sending

Documents

Note: Only names programmed for auto-dial numbers will appear when you search; the full numbers themselves will not appear. You cannot search for a number if a name has not been associated with it.

Sending a Fax by Automatic Dialing

RESOLUTION

Load the document(s).

SEND READY will appear in the display.

Set the resolution and/or contrast if

•

desired.

CONTRAST

Press the

SEARCH DIAL

up the Rapid Key overlay).

Enter the first letter of the stored

name by pressing the appropriate letter entry key.

If you don’t remember the first

•

letter, go to Step 4 (you will scroll through the list from the beginning).

Press either arrow key to scroll

through the names. Stop when the desired name appears in the display.

If no numbers have been stored

•

under the entered letter or you have reached the end of the list, NOT FOUND will appear.

key (flip

SEARCH DIAL

Example: A

Press the

START

key. The document

will be automatically transmitted once the connection is established.

START

Sending a Fax by Automatic Dialing

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done:

Press appropriate Rapid Keys in the proper order. For example,

♦

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

Press a Rapid Key (set for Chain Dialing) and then manually enter a

♦

number by pressing appropriate numeric keys. Press the key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press the

CHANGEOVER

key. Information on the current call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER

key again.

START

2. Sending

Documents

If the dual-line option has been installed, press the

♦

CHANGEOVER

key once to display the status of Line 1, twice to display the status of Line 2, and then a third time to return to the date and time display.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in progress, press the

CHANGEOVER

key so that the status of the

transmission or reception appears in the display, and then press the

key.

STOP

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To stop automatic redialing, press the

CHANGEOVER

the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the

STOP

key.

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7. See Chapter 6,

Under certain conditions (for example if a person answers the call

♦

Optional Settings

on a telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting

18. See Chapter 6,

Optional Settings

key to show

To stop retransmission, press the

♦

CHANGEOVER

key to show the telephone line status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the

key.

STOP

Sending a Fax by Automatic Dialing

The numbering of pages retransmitted will begin from "1" again.

♦

If an error or power failure occurs during transmission of a cover

♦

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

2. Sending

Documents

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the display.

Press the # key or the * key to scroll

through the list of transmissions. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the

CLEAR

key and then the

START

key while the transmission appears in the display.

When you have finished checking the

list, press the

STOP

key twice to

return to the date and time display.

MEM.STATUS

STOP STOP

Note: To print out a list of the documents waiting in memory for transmission, press the MEM. STATUS key and then the 5 key.

Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

Press the

up the Rapid Key overlay) and then 4.

The display will show:

Enter the 3-digit memory number

assigned to the transmission you want to cancel.

Press the

transmission.

MEM. STATUS

4:MESSAGE CLEAR ENTER MESSAGE #

START

key to cancel the

key (flip

MEM.STATUS

(Example)

START

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

Your name and number must be programmed in order for them to

♦

appear on the cover sheet. (See

in Chapter 1.)

ber

To have the recipient’s name appear, you must dial using a Rapid

♦

Key or Speed Dial number with the name programmed.

Cover Sheet cannot be selected when you use the Relay Request

♦

function.

Entering Your Name and Fax Num-

Cover Sheet

2. Sending

Documents

Load the document(s).

SEND READY will appear in the display.

(Example)

Cover Sheet

Press the

The display will briefly show

•

COVER SHEET MODE ENTERED and then revert to SEND READY.

To cancel the cover sheet selection,

•

press the

Dial the receiving party and transmit

the fax.

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the

SHEET

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings

COVER SHEET

key.

STOP

key each time). This is accomplished by setting Option

key.

COVER SHEET

COVER

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the display.

2. Sending

Documents

Press the

The display will show:

Enter the total number of pages (“01”

to “99”) by pressing the numeric keys.

If you are sending a cover sheet, do

•

not include it in the total number of pages (the number will be adjusted automatically).

PAGE COUNTER

ENTER # OF PAGE(S) ENTER # (01-99)

key.

PAGE COUNTER

Example: 8 pages

Batch Page Numbering

Dial the receiving machine and

transmit the document.

Comments:

If you need to cancel a batch number entry, remove the document

♦

from the feeder or press the

If the number of pages actually transmitted does not coincide with

♦

the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

STOP

key.

3. Receiving Documents

FUNCTION

The fax machine has two modes for receiving calls:

AUTO

Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL

Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls.

up the extension phone

Note:

can only be selected for Line 1. The reception mode of Line 2 is fixed at AUTO. Note that when a call is received on Line 2, the LINE2 IN USE indicator will blink; however, the fax machine will not ring.

Note:

restricted to transmission with Option Setting 31 (see Chapter 6), reception will not be possible on that line.

Setting the reception mode

Press these keys:

The display will show:

mode:

All calls, including faxes, must be answered by picking

If the dual line option has been installed, the reception mode

If the dual line option has been installed and a line has been

3. Receiving

Documents

1:RECEIVE MODE 1=AUTO, 2=MANUAL

Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

AUTO MANUAL

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes.

You can change the number of rings on which the machine answers

♦

calls by changing Option Setting 2. (See Chapter 6,

tings

If you pick up an extension phone before the fax machine answers,

♦

you can talk to the other party and/or receive a fax as explained below in

Using MANUAL Reception Mode

Optional Set-

Using MANUAL Reception Mode

When the fax machine rings, answer

the call on an extension phone connected to the same line.

If you hear a fax tone, press the

START

•

When RECEIVING appears in the

display, hang up.

key on the fax machine.

If the other party first speaks with you, press the speaking. (Press your before the sender presses their Start key.)

START

key after

START

key

Substitute Reception to Memory

MEM.STATUS

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

3. Receiving

Documents

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and the 3 key.

RX STATUS will appear in the display.

Press the

key or the * key to scroll

through the list of received documents. The name (or number) of the sender of each document will successively appear in the display.

When you have finished checking the

list, press the

STOP

key twice to

return to the date and time display.

STOP

4. Making Copies

RESOLUTION

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

You can perform all steps of a copy operation even when the fax

♦

machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

The default resolution for copying is FINE. If desired, you can

♦

change the default resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6,

Load the document.

SEND READY will appear in the

•

display.

If desired, adjust the resolution and/

•

or contrast.

Optional Settings

Press the

The display will show:

If you are only making a single

•

copy of the original (or of each original), press the Copying will begin.

COPY

COPY MODE ENTER #(01-99) 01

key.

START

CONTRAST

COPY

key.

Enter the desired number of copies

per original with the numeric keys.

If the desired number of copies is

•

from 1 to 9, enter “0” first.

The display will show:

•

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you want the copies sorted.

Copying will begin.

•

Making Copies

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Copies

4. Making

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Making Copies

MEM.STATUS

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

Press the

up the Rapid Key overlay) and then the 1 key.

COPY STATUS will appear in the display.

Press the # key or the * key to scroll

through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the the appears in the display.

When you have finished checking the

list, press the return to the date and time display.

MEM. STATUS

START

key while the copy job

CLEAR

STOP

key (flip

key and then

key twice to

STOP STOP

5. Special Functions

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

Load the document (s).

SEND READY will appear in the

•

display.

Press the

The display will show:

Dial the receiving machines using one

or more of the following methods:

•

BROADCAST

key.

BROADCAST MODE ENTER STATION #

Press one or more Rapid Keys.

Enter one or more Speed Dial numbers, pressing the

key before each number. (If

DIAL

SPEED

you enter less than 3 digits for a number, press the

START

key to

complete the entry.)

START

(Example)

5. Special

Functions

Broadcasting

RESOLUTION

Enter one or more full fax numbers

•

(max. of 60) with the numeric keys, pressing the full number.

Press one or more Group Keys.

•

(See

Keys

START

key after each

Storing numbers in Group

at the end of this section.)

Press the

START

key.

The display will show:

BROADCAST MODE SELECT THE MODE

If desired, adjust the resolution and/

•

or contrast.

Press the

START

key twice.

Transmission will begin.

A Transaction Report is

•

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

CONTRAST

START

Broadcasting using a Group Key

RESOLUTION

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see

Storing numbers in Group Keys

which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

SEND READY will appear in the

•

display.

If desired, adjust the resolution and/

•

or contrast

Press the appropriate Group Key.

Transmission will begin.

27 28 29 30 31 32

Broadcasting

CONTRAST

CLEARSPSHIFTSPACE

5. Special

Functions

(Example)

Broadcasting

FUNCTION

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

Any Rapid Key that is not already programmed as a Rapid Key or a

♦

Program Key can be used as a Group Key.

Only Rapid Key and Speed Dial numbers (excluding numbers set

♦

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Press these keys.

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group Key.

Press any Rapid Key not already

programmed to select it as a Group Key.

If you are clearing a Group Key, press it and go to Step 5.

SET CLEAR

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example)

Enter fax numbers using one or both

SPEED DIAL

of the following methods:

Press one or more Rapid Keys.

•

Enter one or more Speed Dial

•

numbers with the numeric keys, pressing the

SPEED DIAL

before each number (if you enter less than 3 digits for a number, press the

START

key to complete

the entry).

key

Broadcasting

START

(Example)

Press the

Return to Step 3 to program another

START

Group Key, or press the repeatedly until you return to the date

key.

STOP

key

START

Step 3 or

and time display.

Editing a group

If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press 1 for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 4. To add a number, press a Rapid Key or enter a Speed Dial number. To delete a number, move the cursor to the number with the UP or

DOWN

key and then press the

CLEAR

STOP

key.

5. Special

Functions

Confidential Operations

CONFIDENTIAL

RESOLUTION

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

Confidential transmission is only possible when the receiving

♦

machine is a Sharp model with confidential reception capability.

To use this function, your name and fax number (OWN PASS-

♦

CODE) must be entered in your fax machine as explained in Chapter 1.

Some fax machines have multiple mailboxes for receiving confi-

♦

dential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

SEND READY will appear in the

•

display.

Set the resolution and/or contrast if

•

desired.

Press the

CONFIDENTIAL

key and

then 1. The display will show:

1:CONF. TX ENTER BOX # OR START

CONTRAST

If the receiving machine has multiple

SPEED DIAL

confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

Confidential Operations

(Example)

Press the

Dial the receiving machine using one

of the following methods:

Press a Rapid Key.

•

Press the

•

enter a Speed Dial number (if you enter less than 3 digits, press the

START

Check the name or number that appears, and then press the key.

Enter a full telephone number with

•

the numeric keys, and press the

START

Transmission will take place once the connection is established.

START

key to complete the entry).

key.

SPEED DIAL

key and

START

Functions

5. Special

START

(Example)

Confidential Operations

CONFIDENTIAL

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

Press the

then 3.

CONFIDENTIAL

Key and

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys. This number identifies the mailbox.

(Example)

Enter the 4-digit passcode with the

CONFIDENTIAL

numeric keys.

Confidential Operations

(Example)

Press the

Enter a name for the mailbox by

START

key.

START

pressing the letter entry keys (make sure the Rapid Key overlay is down).

Press the

Note: After entering the passcode, your fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

START

key.

Example: SHARP

START

Clearing the passcode

Functions

5. Special

Press the

CONFIDENTIAL

then 4.

The display will show:

4:CONF. CODE CLEAR ENTER BOX # (00-99)

Key and

Confidential Operations

CONFIDENTIAL

Enter the 2-digit number that

identifies the mailbox you want to clear.

Enter the 4-digit passcode of the

mailbox with the numeric keys.

(Example)

Press the

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document, and then follow the steps below to print out the document.

Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

START

key.

START

(Example)

Enter your confidential passcode.

Confidential Operations

(Example)

Press the

Printing will begin. After printing,

•

the document will be erased from memory.

START

key.

START

5. Special

Functions

Relay Request

Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as it reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

Fax numbers of the end receiving machines can be entered as Rapid

♦

Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such your fax machine). Check with the operator of the relay machine for these numbers.

in the relay machine

(not in

The total number of end receiving machines which can be entered

♦

varies with the model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

A maximum of 400 digit spaces are available in your fax machine’s

♦

memory for storing the numbers of end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

Relay Request

FUNCTION

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

Only Speed Dial numbers for end receiving machines that are two

♦

digits long can be entered in the relay group. If the relay machine has a 3-digit Speed Dial number that you want to enter, ask the operator of the relay machine to store it in a Group Key, and then enter the Group Key in the relay group.

Press the

then 2.

The display will show:

2:RELAY GROUP SET ENTER #(01-10)

Enter a 2-digit number from “01” to

“10”. This number identifies the relay group.

Press the

FUNCTION

START

key, 5 and

key.

(Example)

START

5. Special

Functions

Relay Request

SPEED DIAL

Enter the fax number of the relay

machine using one of the following methods:

Press a Rapid Key.

•

Press the

•

enter a Speed Dial number (if you enter less than 3 digits, press the

START

Enter the full fax number with the

•

numeric keys.

SPEED DIAL

key to complete the entry).

START

key and

(Example)

Press the

Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

Press the

START

key.

START

Example: Rapid Keys 01 and 33

START

Press numeric keys to enter Speed

Dial numbers (2-digit numbers only) for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

Relay Request

Example: Speed Dial numbers 10 and 23

Press the

Press numeric keys (not Group Keys)

to enter Group Key numbers for end receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Press the

Enter full fax numbers of the end

receiving machines, pressing the

START

Include the area code if the number is outside the local dialing area of the relay machine.

START

key after each fax number.

key.

START

4 4

START

1 1

(Example)

Example: Group Key 30

5. Special

Functions

When finished, press the

START

key.

START

Relay Request

FUNCTION

Return to Step 2 to enter another relay

group, or press return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Press the

then 3.

The display will show:

Enter the 2-digit number that

identifies the group you want to clear.

FUNCTION

3:RELAY GROUP CLEAR ENTER # (01-10)

STOP

repeatedly to

key, 5, and

Step 2 or

STOP

Press the

Return to Step 2 to clear another relay

group, or press return to the date and time display.

START

key.

STOP

repeatedly to

(Example)

START

STOP

Step 2 or

Requesting a relay transmission

RESOLUTION

FUNCTION

Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1.)

Load the document(s).

SEND READY will appear in the display.

Relay Request

Press the

then 1.

1:RELAY TX ENTER # (01-10)

Enter the 2-digit number of the relay

group by pressing the numeric keys.

Press the

Adjust the resolution and contrast if

•

desired.

Press the

FUNCTION

START

key, 5, and

key.

(Example)

START

CONTRAST

5. Special

Functions

Relay Request

START

FUNCTION

Press the

document through memory, or the

DOCUMENT

document directly from the feeder.

Relay Broadcast

The fax machine can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies.

To enable a fax machine to request a relay transmission, you must first enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

When your fax receives a relay request from another fax machine,

♦

RCVD RELAY REQUEST will appear in the display.

If the telephone billing function is turned on, the fax machine can-

♦

not act as a relay station.

START

key to send the

DOCUMENT

To clear a fax number from the Relay Passcode List, you need to

♦

know the 2-digit number which identifies it. You can check this number by printing out the Passcode List (see Chapter 7).

Press the

then 4.

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

FUNCTION

key, 5, and

Press 1 to enter a number, or 2 to clear

a number.

Relay Request

SET CLEAR

Entering:

("01" to "10"). This identifies the fax number you will enter in the next step.

Clearing:

that identifies the fax number you want to clear, and go to Step 5.

Enter the fax number of the machine

to be added to the list (max. 20 digits).

Press the

Return to Step 3 to enter or clear

another number, or press the key repeatedly to return to the date and time display.

Enter a 2-digit number

Enter the 2-digit number

START

key.

STOP

4 4

Step 3 or

(Example)

START

STOP

1 1

5. Special

Functions

Subaddressing Transmission

The Confidential transmission and Relay Request functions explained in the previous two sections can only be used when the other fax machine is also a Sharp machine. Subaddressing transmission allows you to use these functions even when the other fax machine is not a Sharp machine.

The FO-6700 supports the following Subaddressing functions:

Confidential transmission (sending a confidential fax that can only

♦

be printed out when the recipient enters a confidential passcode).

Relay Request (sending a document to a fax machine and having

♦

that machine relay the document to a group of end receiving machines is closer to the end receiving machines than your machine).

To use either of these functions, the receiving machine must support Subaddressing reception, and in particular must support Subaddressing confidential reception or Subaddressing relay broadcast. The receiving machine does not need to be a Sharp machine.

—

this reduces communications costs if the relay machine

Note: The FO-6700 only supports not support

Subaddressing

reception.

Subaddressing

transmission. It does

Creating a Subaddressing transmission table

To fax a document using Subaddressing transmission, you must first create a Subaddressing transmission table. This table contains the Subaddress that identifies the operation and a passcode (if required).

When you are ready to fax, you can specify the operation by simply entering the 2-digit number of the Subaddress transmission table. This saves you the trouble of entering the Subaddress and your password each time you want to perform that operation.

Subaddressing Transmission

FUNCTION

About Subaddress

The Subaddress that you enter in the transmission table is a number up to 20 digits long that your fax machine and the receiving fax machine use to identify the operation. It can be any number you desire as long as both fax machines use the same number.

Once you and the operator of the receiving machine agree upon a Subaddress, ask the operator to enter the following information under the Subaddress in the receiving machine. This information defines the operation.

Select whether the operation is a relay request operation or a

♦

confidential transmission.

For a relay request operation, ask the operator of the receiving

♦

machine to enter the fax numbers of the end receiving machines. The operator may also enter a passcode that your fax machine must use to gain permission for the relay transmission.

For a confidential transmission, if the receiving fax machine has

♦

multiple confidential mailboxes, ask the operator to enter the mailbox number of the recipient.

Except for the relay request passcode, you do not need to enter the above information in your fax machine. However, you will want to verify that the information has been correctly entered in the receiving machine.

Follow the steps below to create a Subaddressing transmission table:

Press the

FUNCTION

key and then

The display will show:

0:SUBADDRESSING MODE ENTER #(1-5,*,#)

Subaddressing mode selections will appear alternately in the display.

5. Special

Functions

Subaddressing Transmission

Press the 2 key.

The display will show:

2: TX TABLE SET ENTER #(01-20)

Enter a 2-digit number from 01 to 20.

This number identifies the transmission table. (Note: This table number is only used by your machine. It is not used by the receiving machine.)

The display will show:

TX TABLE #=01 ENTER TABLE NAME

Press the letter entry keys to enter a

name for the transmission table.

If you don’t want to enter a name,

•

go directly to Step 5.

Example: SHARP

(Example)

Press the

START

key.

START

The display will show:

TX TABLE #=01 ENTER SUBADDRESS

Sharp FO-6700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual