Sharp FO-5800 Operation Manual

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Page 1

MODEL

MODÈLE

FO-5800

FACSIMILE

TÈLÈCOPIEUR

OPERATION MANUAL

MODE D'EMPLOI

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

1. Installation

2. Transmission de documents

3. Réception de documents

4. Copie

5. Fonctions spéciales

6. Réglages optionnels

7. Imprimer rapports et listes

Entretien

Dépannage

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IC CERTIFICATION PROCEDURE CP-01 ISSUE 8 paragraph 14.1/14.2

NOTICE: The Industry Canada label identifies certified equipment. This certification

means that the equipmentmeets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

Notice: The Ringer Equivalence number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

The Ringer Equivalence Number of this equipment is 0.4.

RESTRICTIONS CONCERNANT LE RACCORDEMENT DU MATÉRIEL

AVIS: - L'étiquette de l' Industrie Canada identifie le matériel homologué. Cette éti-

quette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Industrie Canada n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur.

Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêchent pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à terre de la source d'énergie électrique les lignes téléphoniques et les canalisations d'eau métalliques, s'il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rurales.

Avertissement:

même, il doit avoir recours à un service d'inspection des installations électriques, ou à un électricien, selon le cas.

Remarque: L'indice de charge (IC) assigné à chaque appareil terminal indique le nombre de terminaux pouvant être raccordés à une interface téléphonique. La terminaison de l'interface peut être constituée de n'importe quelle combinaison d'appareils terminaux pourvu que la somme des indices de charge de l'ensemble des appareils terminaux ne dépasse pas 5.

L'indice de charge de cet appareil est 0.4.

- L'utilisateur ne doit pas tenter de faire ces raccordements de lui-

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QUICK REFERENCE GUIDE

Note: Steps which are optional are enclosed in a dotted frame:

Transmitting documents

Normal Dialing

Direct Keypad Dialing

Rapid Key Dialing

Speed Dialing

Redialing

Load document

START

Load document

RESOLUTION

Wait for reception tone

RESOLUTION

press SPEAKER

START

Dial (press numeric keys)

Press Rapid Key

SPEED DIAL

Enter Speed Dial number (press numeric keys, - if less than 3 digits, press START to complete entry)

REDIAL

Wait for reception tone

RESOLUTION

Dial (press numeric keys)

Hang up

START

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax machine are shown below.

Automatic dialing Rapid Key Dialing: 48 numbers

Speed Dialing: 100 numbers

Memory size* 2 MB (approx. 116 pages)

Modem speed 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield (4% page coverage, letter paper)

Drum cartridge yield Initial starter cartridge (included with fax

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Automatic document feeder

Initial starter cartridge (included with fax

machine): Approx. 3000 pages Replacement cartridge (FO-47ND): Approx. 6000 pages

machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines/mm)

Letter paper (20 lb): Max. 50 pages Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

Paper capacity 1250 sheets (one 250-sheet tray and two 500-

Note: This facsimile machine is Year 2000 compliant.

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

sheet cassettes)

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Compression scheme MMR, MR, MH, JBIG, Sharp (H2)

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm) PC Printing: 600 dpi

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 10.1" (256 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 30 ppm (letter paper)

Full Dual Access Yes

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: 13.5 W

Maximum: 580 W

Dimensions Width: 18.1" (460 mm)

Depth: 15.2" (385 mm) Height: 20.1" (510 mm)

Weight

Approx. 54.2 lbs. (24.6 kg)

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As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

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• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

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Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 38

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 40

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 42

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 48

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 64

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 65

4. Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Page 9

Table of Contents

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 131

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 138

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

1. Installation

7. Printing Lists and Reports . . . . . . . . . . . . . . . . . . . . . . .155

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 163

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 164

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Telephone line cord

Toner cartridge

Drum cartridge

Rapid Key labels

Paper size labels

Document OUT tray

Operation manual

Received document tray

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A Look at the Operation Panel

1. Installation

2 3

LINE IN USE

STATUS CHECK

CHANGEOVER

POWER SAVE RESOLUTION

4 5 8 9 106 7

Display

This displays messages and prompts during operation and

STANDARD

FINE

SUPER FINE

HALF TONE

programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the print compartment cover is open. A message will appear in the display to indicate the problem. (The indicator also lights steadily when the received document tray is not properly installed.)

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A Look at the Operation Panel

Service indicator

This lights when a problem occurs which must be fixed by a service technician.

Paper out indicator

This blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving, etc.). Press this key to switch between the two types of information.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 31 (Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

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27 28 29 30 31 32

A Look at the Operation Panel

CLEARSPSHIFTSPACE

Rapid Key overlay down

1. Installation

11 12

CONTRAST Q

COVER SHEET

13 14 15 16 17 18 19

CLEARSPSHIFTSPACE

LIFE

MEM.STATUS

DOWN UP

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

SEARCH DIAL

Rapid Key overlay up

20 21 22 23 24 25 26

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a later time.

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A Look at the Operation Panel

RELAY key

Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

Page 15

A Look at the Operation Panel

1. Installation

27 28 29 30

ABC

123

GHI

PRS

JKL MNO

456

TUV

789

OPER

DEF

WXY

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

33 35 36 37 38 3934

31 32

COPY

DOCUMENT DUPLEX SCAN

BROADCAST

STOP START

PRIORITY

REPORT

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

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A Look at the Operation Panel

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

REPORT key

Press this key to print out a report on the most recently completed transmission or reception.

Page 17

Connections

Points to keep in mind when setting up

♦ Do not place the machine in direct sunlight.

♦ Do not place the machine near heaters or air conditioners.

♦ Keep dust away from the machine.

♦ Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

1. Installation

Press the power switch to turn on the power.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Page 18

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6, Optional Settings.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Page 19

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray.

Connections

1. Installation

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Make sure the left edge of the tray fits into the slot.

Pull out the tray extension.

Important!

The received document tray must be attached for the fax machine to operate properly.

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Connections

Connection to a computer (option)

Note: This function is available as an option. If you wish to use it, consult your dealer to have the PC interface board installed.

If desired, you can connect the fax machine to the parallel port of any compatible computer. Once you have installed the provided printer software in your computer, you will be able to use the fax machine as a laser printer for your computer.

Important: Use only an IEEE P1284 parallel cable to connect the fax machine to your computer. We recommend a shielded cable no longer than 6 feet.

Make sure your computer and the fax machine are both turned off.

Connect one end of the cable to the port on the fax machine. Snap the

clips on each side of the port onto the cable connector to secure it.

Connect the other end of the cable to

Turn off

POWER

the parallel port on the back of your computer.

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Connections

Press the panel keys as shown to set Option Setting 31 (PC Interface

Mode) to ON. (The option settings are

FUNCTION

explained in more detail in Chapter 6, Optional Settings.)

• Before you can use the fax machine

as a printer, you must also install the printer software. To install the software, see the documentation

that accompanies it.

STOP

Note: The message PC PRINTING will appear in the display when the fax machine prints a print job from your computer. While this message appears, you will not be able to use the operation panel of the fax machine.

STOP

1. Installation

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained in Chapter 6, Optional Settings.

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Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial starter toner cartridge included with the fax machine can

print approximately 3000 letter-size pages (4% coverage of each page).

♦ The replacement toner cartridge (FO-47ND) can print approxi-

mately 6000 letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 let-

ter-size pages.

Press the green release and open the print compartment cover.

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

If you are replacing the toner cartridge, remove the old cartridge

and dispose of it according to local regulations. Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

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Installing the Print Cartridges

If you are replacing the drum cartridge, remove the old cartridge

and dispose of it according to local regulations.

Remove the new drum cartridge from its packaging.

• Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its

1. Installation

packaging.

Insert the drum cartridge into the print compartment, aligning the guides on

the cartridge with the grooves on the sides of the compartment.

• Insert the cartridge by aligning the colored “1” labels on the cartridge and the sides of the compartment.

• Make sure the drum cartridge is inserted in as far as it will go.

Blue

Green

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Installing the Print Cartridges

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

• If the toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem in the machine.

Hold the toner cartridge by the handle and lower it into the print

compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

• Insert the cartridge by aligning the colored “2” labels on the cartridge and the side of the compartment

• Make sure the toner cartridge clicks into place.

Blue

Green

Page 25

Installing the Print Cartridges

Close the print compartment cover.

• Press down on the dot markings at the left edge to make sure the cover is completely closed.

Reset the toner counter by pressing the LIFE key (flip up the Rapid Key

overlay), 2, and the START key.

1. Installation

START

LIFE

Reset the drum counter by pressing

the LIFE key (flip up the Rapid Key overlay), 3, and the START key.

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

START

LIFE

Page 26

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge life is over, the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display. Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

Page 27

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of letter paper in each of the paper cassettes.

Note: To use A4 paper in a paper cassette, you must have a service technician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

Loading Printing Paper

1. Installation

If you are loading legal paper, grasp the end of the paper tray and pull it

out.

Page 28

Loading Printing Paper

Insert a stack of paper into the tray, print side up.

• If you loaded letter paper, make sure the end of the tray is pushed in. Otherwise a size error will result.

• Caution!

This paper tray is designed to accomodate 250 sheets of paper. [See the Red line in the tray.] Loading more than 250 sheets may damage the machine.

Replace the received document tray.

• The received document tray must be attached for the fax machine to operate properly.

Attach a letter or legal label here to indicate the paper size.

Loading paper in a paper cassette

Grasp the hand-hold on the cassette and pull out the cassette until it stops.

Page 29

Loading Printing Paper

Push the pressure plate down until it locks into position.

Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs.

1. Installation

If it is, remove some of the paper.

Push the cassette back into the machine, making sure it clicks into

place.

Attach a LETTER label here to indicate the paper size.

Page 30

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 3 key.

The display will show:

3:OWN PASSCODE SET ENTER FAX #

FUNCTION

Page 31

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

• To insert a space between digits, press the # key.

• To clear a mistake, press the STOP key.

Entering Your Name and Fax Number

1. Installation

Press the START key.

The display will show:

ENTER SENDER’S NAME

Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

(Example)

START

Example: SHARP =

CLEARSPSHIFTSPACE

Page 32

Entering Your Name and Fax Number

♦ Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦ To clear a mistake, press the CLEAR key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}→←@.

Press the START key.

The display will show:

START

4:DATE &TIME SET MODE PRESS START KEY

Press the STOP key twice to return to the date and time display.

STOP STOP

Page 33

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

Setting the Date and Time

FUNCTION

1. Installation

4:DATE&TIME SET MODE DATE 06-08-2000

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

• To correct a mistake, press the STOP key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

(Note: the currently set date will appear to the right of “DATE”)

Example: January

Enter the year (four digits).

Example: the 5th

0 0 0

Example: 2000

Page 34

Setting the Date and Time

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Example: 9:25

Press the * key to select A.M. or the # key to select P.M.

Press the START key to start the clock.

Press the STOP key twice to return to the date and time display.

Note: This fax machine is Year 2000 compliant.

Daylight Saving Time

A.M. P.M.

START

STOPSTOP

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

Press these keys:

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it off.

Press the STOP key twice to return to the date and time display.

FUNCTION

YES NO

STOP

Page 35

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and DOWN keys.

Speaker

Volume Adjustment

1. Installation

Press the SPEAKER key.

Flip the Rapid Key overlay up (if it is down), and press the UP or DOWN

key.

Display:

SPEAKER VOLUME HIGH

DOWN

SPEAKER

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME LOW

When the display shows the desired volume level, press the SPEAKER

key to turn off the speaker.

SPEAKER

Page 36

Volume Adjustment

Ringer

Flip the Rapid Key overlay up (if it is down), and press the UP or DOWN

key. (Make sure the SPEAKER key has not been pressed.)

Display:

RINGER VOLUME HIGH

DOWN

RINGER VOLUME MIDDLE

RINGER VOLUME LOW

RINGER VOLUME OFF OK?(PRESS START)

• The ringer will ring once at the selected level, then the date and time will reappear in the display.

START

Page 37

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Maximum size

11"

(280 mm)

17"

(432 mm)

2. Sending

Documents

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

36 lbs.

(157 g/m²)

Loading multiple pages at once (letter-size: max. 50 pages, legalsize: max. 20 pages):

Minimum size

Minimum weight

5.8"

(148 mm)

14 lbs.

(52 g/m²)

5.0"

(128 mm)

Maximum size

Maximum weight

10.1"

(256 mm)

20 lbs. (80 g/m²)

14.3"

(364 mm)

Note: 11” x 17” paper must be loaded one page at a time.

Page 38

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 10.1 inches (256 mm)

Maximum scanning length: The length of the document minus

Other restrictions

0.16 inches (4 mm) from the top and bottom of the document.

♦ The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Page 39

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

Loading the Document

♦ If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

2. Sending

Documents

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Page 40

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings (if desired) and then dial the

receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

♦ In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

Page 41

To adjust the resolution setting, press the RESOLUTION key one or more times until the indicator light next to the desired setting comes on.

Contrast

The fax machine has three contrast settings:

RESOLUTION

Adjusting the Resolution and Contrast

STANDARD

FINE

SUPER FINE

HALF TONE

RESOLUTION

2. Sending

Documents

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary) and press the CONTRAST key until the desired setting appears in the display.

( AUTO) M:00% SEND READY

CONTRAST

( DARK) M:00% SEND READY

(LIGHT) M:00% SEND READY

Page 42

Sending a Fax by Normal Dialing

With Normal Dialing, you press the SPEAKER key and then dial by pressing the numeric keys.

♦ Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the extension phone (do not press the SPEAKER key on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

• SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

CONTRAST

Press the SPEAKER key or pick up an extension phone connected to the

fax machine. Listen for the dial tone.

SPEAKER

Page 43

If you pressed the SPEAKER key, dial the number of the receiving

machine by pressing the numeric keys on the fax machine.

Sending a Fax by Normal Dialing

4 4

(Example)

1 1

If you are using an extension phone, dial using the keypad on the extension phone.

• If Option Setting 26 (TEL. BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the REDIAL key after dialing.

Wait for the connection. When you hear a fax tone, press the START key

on the fax machine.

• If a person answers and you are using an extension phone, ask them to press their Start key. When you

START

2. Sending

Documents

hear the fax tone, press the START key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, press the START key when you hear the fax tone after the connection is made. Note that the speaker is automatically activated when you press the REDIAL key.

Page 44

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a backup fax number, which is automatically dialed if the first fax number is busy.

♦ One hundred Speed Dial numbers are available.

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 1 key.

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

FUNCTION

Press the 1 key to select SET.

Page 45

To program a Rapid Key number, press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid Key overlay).

Programming Auto-Dial Numbers

Example: Rapid Key 02

To program a Speed Dial number, press the SPEED DIAL key and then enter a number from “1” to “100”. (If you enter less than three digits, press the START key to complete the entry.)

Enter the fax number by pressing the numeric keys (max. of 34 digits

including pauses).

• To clear a mistake, press the CLEAR key.

• If a pause is required between any of the digits to access a special

SPEED DIAL

Speed Dial 1

4 4

(Example)

START

1 1

2. Sending

Documents

service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the START key.

START

Page 46

Programming Auto-Dial Numbers

Enter the name of the party by pressing the letter entry keys

(max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

• If you don’t want to enter a name, go directly to Step 8.

Example: SHARP

Press the START key.

Press 1 if the number programmed is an area code or access code to be used

for Chain Dialing (see Chain Dialing at the end of this procedure). Press 2 (or START) if the number is a regular fax number.

• If you pressed 1 or are programming a Speed Dial number, go to Step 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialing.)

START

SET CANCEL

Enter a backup fax number to be dialed if the first number is busy.

(If you don’t want to enter a backup number, go directly to Step 13.)

Press the START key.

4 4

(Example)

START

1 1

Page 47

Programming Auto-Dial Numbers

Enter a name for the backup fax number. (If you don’t want to

enter a name, go directly to

Step 13.)

Press the START key.

Return to Step 4 to program another number, or press the STOP key

repeatedly to return to the date and time display.

• If you programmed a Rapid Key

Example: SHARP2

2. Sending

Documents

START

STOP

Step 4 or

number, you can write the name of the party on the label above the Rapid Key.

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

Page 48

Programming Auto-Dial Numbers

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

Press these keys:

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

FUNCTION

Press 2 to select CLEAR.

To clear a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press the SPEED DIAL key and then enter the number with the numeric keys. (If you enter less than 3 digits, press the START key to complete the entry.)

Press the START key.

Example: Rapid Key 02

START

Page 49

Return to Step 3 to clear another number, or press the STOP key

repeatedly to return to the date and time display.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the

Programming Auto-Dial Numbers

STOP

Step 3 or

2. Sending

Documents

number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).

Page 50

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the PRIORITY key after loading your document. Your document will be transmitted immediately after the current document has completed transmission.

If you don’t want the document to be transmitted from memory, you can press the DOCUMENT key after loading the document. In this case, the document will not be scanned until all previously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.)

♦ The fax machine can hold approximately 116 pages of average con-

tent in memory. Less pages can be held if any were scanned using fine or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Page 51

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to YES, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note:

Sending a Fax by Automatic Dialing

Quick On-Line is initially set to YES at the factory. To change the setting, see Chapter 6, Optional Settings.)

If Quick On-Line is set to NO, MEMORY FULL ERROR will appear in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the STOP key within one minute, the transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages

2. Sending

Documents

of the document.

Page 52

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

RESOLUTION

PRIORITY

DOCUMENT

CONTRAST

Example: Rapid Key 02

• The document will be automatically transmitted once the connection is established.

Page 53

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

Sending a Fax by Automatic Dialing

2. Sending

Documents

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

Press the SPEED DIAL key and then enter the Speed Dial number by

pressing the numeric keys.

• If you enter less than 3 digits for the Speed Dial number, press the START key to complete the entry.

RESOLUTION

SPEED DIAL

Example: Speed Dial 1

CONTRAST

PRIORITY

DOCUMENT

START

Page 54

Sending a Fax by Automatic Dialing

Check the display. If the name or number shown is correct, press the

START key. (If not, press the STOP key and then repeat Step 2.)

Direct Keypad Dialing

You can also enter a full number with the number keys and then press the START key to begin dialing.

START

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 2, below.)

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

RESOLUTION

PRIORITY

DOCUMENT

CONTRAST

Page 55

Enter the number of the receiving

Sending a Fax by Automatic Dialing

machine by pressing the numeric keys.

• If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the START key.

• If it is not correct, press the STOP key to backspace and clear one

4 4

(Example)

START

1 1

2. Sending

Documents

digit at a time, and then re-enter the correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when you search; the full numbers themselves will not appear. You cannot search for a number if a name has not been associated with it.

Page 56

Sending a Fax by Automatic Dialing

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

Press the SEARCH DIAL key (flip up the Rapid Key overlay).

Enter the first letter of the stored name by pressing the appropriate

letter entry key.

• If you don’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

RESOLUTION

SEARCH DIAL

Example: A

CONTRAST

Press either arrow key to scroll through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored under the entered letter or you have reached the end of the list, NOT FOUND will appear.

Page 57

Press the START key. The document will be automatically transmitted

once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

Sending a Fax by Automatic Dialing

START

2. Sending

Documents

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press the START key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press the CHANGEOVER key. Information on the current call will appear in the display. To switch back to the date and time display, press the CHANGEOVER key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in progress, press the CHANGEOVER key so that the status of the transmission or reception appears in the display, and then press the STOP key.

Page 58

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7. See Chapter 6, Optional Settings.

♦ Under certain conditions (for example if a person answers the call

on a telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting

18. See Chapter 6, Optional Settings.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

Page 59

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

Press the MEM. STATUS key (flip up the Rapid Key overlay) and then 2.

Sending a Fax by Automatic Dialing

MEM.STATUS

2. Sending

Documents

TX STATUS will appear in the display.

Press the # key or the * key to scroll through the list of transmissions. The

name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the CLEAR key and then the START key while the transmission appears in the display.

When you have finished checking the list, press the STOP key twice to

return to the date and time display.

STOP STOP

Note: To print out a list of the documents waiting in memory for transmission, press the MEM. STATUS key and then the 5 key.

Page 60

Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

Press the MEM. STATUS key (flip up the Rapid Key overlay) and then 4.

The display will show:

4:MESSAGE CLEAR ENTER MESSAGE #

MEM.STATUS

Enter the 3-digit memory number assigned to the transmission you want

to cancel.

Press the START key to cancel the transmission.

(Example)

START

Page 61

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num- ber in Chapter 1.)

♦ To have the recipient’s name appear, you must dial using a Rapid

Key or Speed Dial number with the name programmed.

Cover Sheet

2. Sending

Documents

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

(Example)

Load the document(s).

SEND READY will appear in the display.

Page 62

Cover Sheet

Press the COVER SHEET key.

• The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY.

• To cancel the cover sheet selection, press the STOP key.

Dial the receiving party and transmit the fax.

COVER SHEET

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time). This is accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6, Optional Settings.

Page 63

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the display.

Batch Page Numbering

2. Sending

Documents

Press the PAGE COUNTER key.

The display will show:

ENTER # OF PAGE(S) ENTER # (01-99)

Enter the total number of pages (“01” to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically).

PAGE COUNTER

Example: 8 pages

Page 64

Batch Page Numbering

Dial the receiving machine and transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Page 65

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

Documents

3. Receiving

Press these keys:

The display will show:

1:RECEIVE MODE 1=AUTO, 2=MANUAL

Press the 1 key to select AUTO, or the 2 key to select MANUAL.

FUNCTION

AUTO MANUAL

Page 66

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set- tings.)

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained below in Using MANUAL Reception Mode.

Using MANUAL Reception Mode

When the fax machine rings, answer the call on an extension phone

connected to the same line.

If you hear a fax tone, press the START key on the fax machine.

• If the other party first speaks with you, press the START key after speaking. (Press your START key before the sender presses their Start key.)

When RECEIVING appears in the

START

display, hang up.

Page 67

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

Documents

3. Receiving

Press the MEM. STATUS key (flip up the Rapid Key overlay) and the 3

key.

RX STATUS will appear in the display.

Press the # key or the * key to scroll through the list of received

documents. The name (or number) of the sender of each document will successively appear in the display.

When you have finished checking the list, press the STOP key twice to

return to the date and time display.

MEM.STATUS

STOP

Page 68

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6, Optional Settings).

Load the document.

• SEND READY will appear in the display.

• If desired, adjust the resolution and/ or contrast.

Press the COPY key.

The display will show:

COPY MODE ENTER #(01-99) 01

RESOLUTION

COPY

CONTRAST

• If you are only making a single copy of the original (or of each original), press the START key. Copying will begin.

Page 69

Enter the desired number of copies per original with the numeric keys.

• If the desired number of copies is

Making Copies

from 1 to 9, enter “0” first.

• The display will show:

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Press 1 (MULTI) if you do not want the copies sorted, or 2 (SORT) if you

want the copies sorted.

• Copying will begin.

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Copies

4. Making

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Page 70

Making Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

Press the MEM. STATUS key (flip up the Rapid Key overlay) and then

the 1 key.

COPY STATUS will appear in the display.

MEM.STATUS

Press the # key or the * key to scroll through the list of copy jobs. The time

the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the CLEAR key and then the START key while the copy job appears in the display.

When you have finished checking the list, press the STOP key twice to

return to the date and time display.

STOP STOP

Page 71

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

Load the document (s).

• SEND READY will appear in the display.

Press the BROADCAST key.

The display will show:

BROADCAST MODE ENTER STATION #

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED DIAL key before each number. (If

you enter less than 3 digits for a

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

PRIORITY

STOP START

REPORT

START

Functions

5. Special

number, press the START key to complete the entry.)

(Example)

Page 72

Broadcasting

• Enter one or more full fax numbers with the numeric keys (max. 20 digits per full number), pressing the START key after each full number. (Maximum of 20 destinations; less if a large number of programs, timer operations, and/or group keys have been stored.)

• Press one or more Group Keys. (See Storing numbers in Group Keys at the end of this section.)

Press the START key.

START

The display will show:

BROADCAST MODE SELECT THE MODE

• If desired, adjust the resolution and/ or contrast.

Press the START key twice. Transmission will begin.

• A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are

RESOLUTION

START

CONTRAST

marked "Busy" or have a communication error code. If so, send the document to those locations again.

Page 73

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

• SEND READY will appear in the display.

• If desired, adjust the resolution and/

Broadcasting

or contrast

Press the appropriate Group Key.

Transmission will begin.

RESOLUTION

Q 25

27 28 29 30 31 32

CONTRAST

Functions

CLEARSPSHIFTSPACE

5. Special

(Example)

Page 74

Broadcasting

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 147 numbers can be stored in one Group Key.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Press these keys.

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group

Key.

Press any Rapid Key not already programmed to select it as a Group

Key.

If you are clearing a Group Key, press it and go to Step 5.

FUNCTION

SET CLEAR

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example)

Page 75

Enter fax numbers using one or both of the following methods:

Broadcasting

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 3 digits for a number, press START to complete the entry).

Press the START key.

START

SPEED DIAL

(Example)

START

Return to Step 3 to program another Group Key, or press the STOP key

repeatedly until you return to the date and time display.

Editing a group

If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press 1 for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 4. To add a number, press a Rapid Key or enter a Speed Dial number. To delete a number, move the cursor to the number with the UP or DOWN key and then press the CLEAR key.

Step 3 or

STOP

Functions

5. Special

Page 76

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chapter 1.

♦ Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

• SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

CONTRAST

Press the CONFIDENTIAL key and then 1.

The display will show:

1:CONF. TX ENTER BOX # OR START

CONFIDENTIAL

Page 77

If the receiving machine has multiple confidential mailboxes, enter the

appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

Press the START key.

Confidential Operations

(Example)

START

Dial the receiving machine using one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you enter less than 3 digits, press the START key to complete the entry). Check the name or number that appears, and then press the START key.

• Enter a full telephone number with the numeric keys, and press the START key.

Transmission will take place once the

SPEED DIAL

START

(Example)

START

Functions

5. Special

connection is established.

Page 78

Confidential Operations

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

Press the CONFIDENTIAL Key and then 3.

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.

This number identifies the mailbox.

CONFIDENTIAL

(Example)

Page 79

Enter the 4-digit passcode with the numeric keys.

Confidential Operations

(Example)

Press the START key.

Enter a name for the mailbox by

START

pressing the letter entry keys (make sure the Rapid Key overlay is down).

Press the START key.

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your Sharp dealer.

Example: SHARP

START

Functions

5. Special

Clearing the passcode

Press the CONFIDENTIAL Key and then 4.

The display will show:

4:CONF. CODE CLEAR ENTER BOX # (00-99)

CONFIDENTIAL

Page 80

Confidential Operations

Enter the 2-digit number that identifies the mailbox you want to

clear.

Enter the 4-digit passcode of the mailbox with the numeric keys.

Press the START key.

(Example)

START

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document, and then follow the steps below to print out the document.

Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

CONFIDENTIAL

(Example)

Page 81

Enter your confidential passcode.

Press the START key.

• Printing will begin. After printing, the document will be erased from memory.

Confidential Operations

(Example)

START

Functions

5. Special

Page 82

Relay Request

Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as it reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such in the relay machine (not in your fax machine). Check with the operator of the relay machine for these numbers.

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

Page 83

Relay Request

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

♦ Only 2-digit Speed Dial numbers for end receiving machines can be

entered in the relay group. If the receiving machine has 3-digit Speed Dial numbers that you want to enter, ask the operator of the relay machine to store them in a Group Key, and then enter the Group Key in the relay group.

Press the RELAY key and then 2.

The display will show:

2:RELAY GROUP SET ENTER #(01-10)

Enter a 2-digit number from “01” to “10”. This number identifies the relay

group.

Press the START key.

RELAY

(Example)

START

Functions

5. Special

Page 84

Relay Request

Enter the fax number of the relay machine using one of the following

methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you enter less than 3 digits, press the

START

SPEED DIAL

START key to complete the entry).

• Enter the full fax number with the numeric keys.

Press the START key.

Press numeric keys (not Rapid Keys) to enter Rapid Key numbers for the

end receiving machines that are programmed in the relay machine.

START

(Example)

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

Press the START key.

Example: Rapid Keys 01 and 33

START

Page 85

Press numeric keys to enter Speed Dial numbers (2-digit numbers only)

for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

Relay Request

Example: Speed Dial numbers 10 and 23

Press the START key.

Press numeric keys (not Group Keys) to enter Group Key numbers for end

receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Press the START key.

START

Example: Group Key 30

START

Functions

5. Special

Enter full fax numbers of the end receiving machines, pressing the

START key after each fax number. Include the area code if the number is outside the local dialing area of the relay machine.

When finished, press the START key.

4 4

START

1 1

(Example)

Page 86

Relay Request

Return to Step 2 to enter another relay group, or press STOP repeatedly to

return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Press the RELAY key and then 3.

The display will show:

3:RELAY GROUP CLEAR ENTER # (01-10)

Step 2 or

RELAY

STOP

Enter the 2-digit number that identifies the group you want to clear.

Press the START key.

Return to Step 2 to clear another relay group, or press STOP repeatedly to

return to the date and time display.

START

Step 2 or

(Example)

STOP

Page 87

Requesting a relay transmission

Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1.)

Load the document(s).

SEND READY will appear in the display.

Relay Request

Press the RELAY key and then the 1 key.

1:RELAY TX ENTER # (01-10)

Enter the 2-digit number of the relay group by pressing the numeric keys.

Press the START key.

• Adjust the resolution and contrast if desired.

RELAY

(Example)

START

RESOLUTION

CONTRAST

Functions

5. Special

Press the START key.

START

Page 88

Relay Request

Press the START key to send the document through memory, or the

DOCUMENT key to send the document directly from the feeder.

Relay Broadcast

The fax machine can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies.

START

DOCUMENT

To enable a fax machine to request a relay transmission, you must first enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this number by printing out the Passcode List (see Chapter 7).

Press these keys:

RELAY

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

Page 89

Press 1 to enter a number, or 2 to clear a number.

Entering: Enter a 2-digit number ("01" to "10"). This identifies the fax

number you will enter in the next step.

Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5.

Relay Request

SET CLEAR

(Example)

Enter the fax number of the machine to be added to the list (max. 20

digits).

Press the START key.

Return to Step 3 to enter or clear another number, or press the STOP

key repeatedly to return to the date and time display.

4 4

(Example)

START

Step 3 or

STOP

1 1

Functions

5. Special

Page 90

Polling

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called "Serial Polling").

Press the FUNCTION key and 8.

The display will show:

8:SERIAL POLL. MODE ENTER STATION #

Dial the number(s) of the fax machine(s) you want to poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED DIAL key before each number. (If

FUNCTION

START

SPEED DIAL

you enter less than 3 digits, press the START key to complete the entry.)

• Press one or more Group Keys.

(Example)

Page 91

• Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number.

Press the START key. Reception will begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained in

Polling

START

Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a

document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the

Functions

5. Special

first document). When polling is initiated, the polling machine will receive all documents stored.

♦ If you allow polling only once, the document(s) will be automati-

cally cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a document.

Page 92

Polling

Load the document.

Set the reception mode to AUTO (press the FUNCTION key, 1 and 1).

Press these keys:

The display will show:

FUNCTION

1 1

FUNCTION

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 1 to select SET.

• If another document has already been stored, press 1 to select APPEND, and go to Step 6.

Press 1 to allow polling only once, or 2 to allow polling an unlimited

number of times.

Adjust the resolution and or contrast if desired, and then press the START

key.

RESOLUTION

1 TIME REPEAT

CONTRAST

START

Press the START key.

• The document will be scanned into memory, and your fax will go on polling standby.

START

Page 93

Clearing a document

To clear a memory poll document (or documents) from memory, follow the steps below:

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 2 to select CLEAR.

Polling

FUNCTION

Press START to clear the documents.

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as described in Entering Your Name and Fax Number in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID numbers.

START

Functions

5. Special

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

Page 94

Polling

System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press these keys:

FUNCTION

The display will show:

2:PASSCODE # MODE 1=SET, 2=CLEAR

Press 1 to set a number, or 2 to clear a number..

Storing: Enter a 2-digit number

SET CLEAR

(from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5.

(Example)

Page 95

Enter the fax number (max. 20 digits) by pressing the numeric keys.

Polling

Press the START key.

Return to Step 3 to enter (or clear) another number, or press STOP

repeatedly to return to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine

Step 3 or

4 4

(Example)

START

STOP

1 1

for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers.

Press these keys:

FUNCTION

The display will show:

7:SYSTEM # MODE 1=SET, 2=CLEAR

Press 1 to program the System number, or 2 to clear it.

• If you pressed 2, go to Step 4.

SET CLEAR

Functions

5. Special

Page 96

Polling

Enter the number (4 digits) with the numeric keys.

(Example)

Press the START key.

Press the STOP key repeatedly to return to the date and time display.

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.

START

STOP

Press these keys:

The display will show:

6:ID # MODE 1=SET, 2=CLEAR

Press 1 to program an ID number, or 2 to clear an ID number.

FUNCTION

SET CLEAR

Page 97

Storing: Enter a number from 1 to 5. This number identifies the ID number

you will enter in the next step.

Polling

Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5.

Enter the ID number (4 digits) by pressing the numeric keys.

Press the START key.

Return to Step 3 to enter (or clear) another number, or press STOP

repeatedly to return to the date and time display.

Step 3 or

(Example)

START

STOP

Functions

5. Special

Page 98

Power Save Mode

Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine. While Power Save Mode is on, the laser printer heater remains off and incoming faxes are received to memory. When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax machine will automatically turn on the laser printer, print the faxes received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold function is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the method by which it is turned on and off. There are two selections: REAL TIME, which means that you turn Power Save Mode on and off by simply pressing the POWER SAVE key, and TIMER, which means that Power Save Mode turns on and off automatically at preset times.

♦ The initial setting is REAL TIME.

Press these keys:

The display will show:

4:OPTIONAL SETTING ENTER #(01-36,*,#)

FUNCTION

Page 99

Enter 34 by pressing the numeric keys.

The display will show:

34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER

Press 1 to select REAL TIME, or 2 to select TIMER.

Power Save Mode

Note: Power Save Type cannot be selected if Power Save Mode is on. To turn off Power Save Mode, simply press the Power Save key once.

REAL TIME TIMER

Press the STOP key twice to return to the date and time display.

STOP STOP

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply press the POWER SAVE key. POWER SAVE MODE will appear in the display.

POWER SAVE MODE ON

POWER SAVE

POWER SAVE MODE

Functions

5. Special

To turn off Power Save Mode, press the POWER SAVE key once again. POWER SAVE MODE OFF will appear briefly, followed by the normal date and time display.

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Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times.

Press the POWER SAVE key.

POWER SAVE

The display will show:

POWER SAVE MODE 1=TIMER ON, 2=SET

Press 2 to select SET.

• Note: If you have already entered the timer settings and simply wish to turn on the timer, press 1 (TIMER ON).

Enter the time you want Power Save Mode to turn on every day (START

TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

Example: 5:00 P.M.

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