Sharp FO-5700, FO-4700, FO-5550 User Manual

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MODEL

FO-4700 FO-5550 FO-5700

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

As an ENERGY STAR that this product meets the ENERGY STAR

for energy efficiency.

partner, SHARP has determined

guidelines

Declaration of Conformity SHARP LASER FACSIMILE, FO-4700/FO-5550/FO-5700

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received,

including interference that may cause undesired operation. Responsible Party:

SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New jersey 07430-2135TEL: 800-237-4277

Introduction

W elcome, and tha nk you for c hoosi ng a Sha rp facsim ile m achine! The features and specific ations of your new Sharp fax machine are shown below.

Automatic dialing

Memory s i ze* Modem speed FO-4700/FO-5550:

Transmission time* FO-4700/FO-5550:

Toner cartridge yield (4% page coverage)

Drum ca rtridge yield Initial starter cartridge

Resolution Horizontal:

Rapid Key Dialing: 48 numbers Speed Dialing:

FO-4700/FO-5550: FO-5700:

1 MB (approx. 56 pages with ECM off)

FO-5700:

Automatic fallback to lower speeds.

FO-5700: Initial st arter cart ridge

machine): 3700 pages (ave.) (letter paper)

Replacement cartridge ( FO-47N D):

pages (ave.) (letter paper)

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR):

pages (ave.)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine:

391 lines/inch (15.4 lines mm)

100 numbers

33,600 bps (max.)

Approx. 2 seconds

203 pels/inch (8 pels/mm)

75 numbers

14,400 bps (max.)

Approx. 6 seconds

(included with fax

7500

(included with fax

20,000

Note:

This fascismile machine is Year 2000 compliant.

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Automatic document feeder

50 pages max. (20 lb letter paper)

Paper capacity FO-4700 :

250 sheets (500-sheet casse tte

available as option)

FO-5550/FO-5700:

cassette)

Compression scheme

Haftone (grayscale) Applicable telephone line Compatibility

MMR, MR, MH, Sharp (H2)

FO-5700:

(

Also supports JBIG) 64 levels Public switched telephone network ITU-T (CCITT) G3 mode

Printing resolution Horizont al:

Vertical:

391 lines/inch (15.4 lines/mm)

PC Printing:

Input document size

Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning widt h

8.3" (210 mm) max.

750 sheets (tray and

406 lines/inch (16 lines/mm)

600 dpi

Effective Printing width Reception modes Instascan speed Full Dual Access Copy func tion Power requirements Operating t emperature Humidity

8.0" (203 mm) max. Auto/Manual 30 ppm (letter paper) Yes Single/Multi/Sort (99 copies/page) 120 V AC, 60 Hz 50 - 86°F (10 - 30°C) 20 to 85% RH

Power consumption

Standby: ??? W Maximum: ??? W

Dimensions FO-4700 FO-5550/FO-57 00

Width: 18.1" (460 mm) 18.1" (460 mm) Depth: 15.2" (385 mm) 15.2" (385 mm) Height: 10.6" (270 mm) 15.4" (390 mm)

Weight

As a part of our po licy of conti nuous impro vement, SHARP reserves the right to make design and s pec if icat ion chan ges for pr oduc t i mpro vemen t wi th out p rior noti ce . The performance speci fication fi gures indicated are nominal values of product ion units. There may be some devi ations from these values in indivi dual units.

A pprox. 27.8 lbs. (12.6 kg) 41.0lbs. (18.6 kg)

Impor t an t safe ty infor m ati on

Be sure to save these instruction s! When using your fascimile equipment, bas ic safety precautions

should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication lin e cord.

• Do not disassemble this machine or attempt any procedures not described in this m anual. Refer al l servicing to qualified service per sonnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3prong) outlet. Con nect i ng it t o any other kind of outlet wil l d amage th e machine an d invalidate the warranty.

• Do not install or use the machine near wat er, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine.

• Unplug the machine from the power outlet and t ele phone jack a nd con sult a qualified service representative if any of the following situations occur:

- Liquid has bee n spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine t hat you ca nnot remove, unplug t he machi ne a nd c onsul t a qualified se rv ice representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, ca ll forwarding, or certain othe r sp ecial services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not co m patible with digital teleph one systems.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 27

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 39

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 41

Sendin g a F ax by Automat ic Di aling . . . . . . . . . . . . . . . . . . . . . . 47

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Batch Pa ge Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 63

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . 64

4. Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5. Special Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Table of Contents

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Relay Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . .115

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 130

Print Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 137

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 39

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .153

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Cleaning the Scanning Glass and Rollers. . . . . . . . . . . . . . . . . 161

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 162

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 64

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . .178

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . .180

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Telephone line cord

Toner cartridge

Drum cartridge

1. Installation

Rapid Key labels

Paper size labels

Document OUT tray

Operation manual

Received document tray

A Look at the Operation Panel

2 3

LINE IN USE

STATUS CHECK

CHANGEOVER

POWER SAVE RESOLUTION

4 5 8 9 106 7

Display

This displays messages and prompts during operation and programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STANDARD

FINE SUPER FINE HALF TONE

ST ATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the print compartment c over is ope n. A mess age wi ll appear in the display to indicate the problem.

Service indicator

This lights when a problem occurs which must be fixed by a service technician.

A Look at the Operation Panel

Paper out in dica t or

This lights when the fax machine is out of paper, or when the received document tray is not properly installed. If the machine has a paper cassette, the indicato r blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadi ly when all sources are out of paper .

T oner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

Drum cartridge indica tor

This blinks when the drum cartridge nears the end of its life, and lights steadily when the drum cartridge needs replacement.

CHANGEOVER key

T wo types of information appear in the display: pr ompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving, etc.). Press this key to switch between the two types of information.

1. Installation

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 31 (Power Save Type).

RESOLUTION key

Press this key to adjust the resolut ion befor e sending or copying a document.

A Look at the Operation Panel

07 G

15 O

23 W

27 28 29 30 31 32

CLEARSPSHIFTSPACE

Rapid Key

overlay down

11 12

13 14 15 16 17 18 19

I CONTRAST Q

COVER SHEET

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

384639

LIFE

CLEARSPSHIFTSPACE

G 47 O

MEM.STATUS

DOWN UP

SEARCH DIAL

20 21 22 23 24 25 26

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast be fore sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

Rapid Key overlay up

TIMER key

Press this key to set an operation to be performed automatically at a later time.

A Look at the Operation Panel

RELAY key

Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory f or transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

1. Installation

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER

other times.

key has been pressed, or the volume of the ringer at all

A Look at the Operation Panel

27 28 29 30

ABC

DEF

WXYZ

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

123

GHI

JKL MNO

456

PRS

TUV

789

OPER

33 35 36 37 38 3934

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

31 32

COPY

DOCUMENT DUPLEX SCAN

PRIORITY

BROADCAST

STOP START

REPORT

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

A Look at the Operation Panel

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

1. Installation

START key

Press this key to begin transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling.

REPORT key

Press this key to print out a report on the most recently completed transmission or recepti on.

Connections

Points to keep in mind when setting up

♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners. ♦ Keep dust away from the machine. ♦ Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Press the power switch to turn on the power.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that yo u i ns tal l s ur ge pr ot ect ors for the po wer a nd telephone lines. Sur ge pr otec to rs can be pur chase d at mos t tel epho ne spe cialty stores.

Connections

Connecting the telephone line cord

Insert one end of the li ne cord int o the ja ck on the back of th e machine marked

TEL. LINE

. Insert the other end into a standard (RJ11C)

single-line wall tele phone jack.

Note:

The fax machine is s et for touch- ton e di aling. If you ar e on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6,

Optional Settings

Connecting a telephone (optional)

1. Installation

If desired, you can connect a telephone to the back of the machine.

TEL. SET

jack on the

Connections

Attaching the document OUT tray

Insert the protrusion on the rig ht side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and inse rt so that th e prot rusion o n the le ft si de of the machine goes into the hole on the left side of the document OUT tray.

Pull out the tray extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the fax mach ine to operate properly.

Connection to a computer (option)

Note:

This function is available as an option. If you wish to use it, consult your dealer to have the PC interface board installed.

If desired, you can connect the fax machine to the paralle l port of any compatible computer. Once you have install ed the pro vided printer software in your computer, you will be able to use the fax mac hine as a laser printer for your computer.

Connections

1. Installation

Important:

connect the fax machine to your computer.

Make sure your computer and the fax machine are both turned off.

Connect one end of the cable to the port on the fax machine. Snap the

clips on each side of the port onto the cable connector to secure it.

Connect the other end of the cable to the parallel port on the back of your

computer.

Use only the provided IEEE P1284 parallel cable to

POWER

Turn off

Connections

FUNCTION

Press the panel keys as shown to set Option Setting 31 (PC Interface

Mode) to ON. (The option s ettings are explained in more detail in Chapter 6,

Optional Settings

• Before you can us e the fax machi ne

as a printer, you must also install the printer software . To install the software, see the documenta tion that accompanies it.

Note:

The message PC PRINTING will appear in the display when th e fax machine prints a print job from your computer. While this message appears, yo u w ill not be able to u se the operation panel of the fax machine.

STOP

Ve rif ic ation Stamp (option)

Note:

This function is available as an option. Consult your dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

STOP

T o use this function, have your dealer install the Verificatio n Stamp option, and then set Option Setting 29 to ON as explained in Chapt er

Optional Settings

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial sta rter ton er cartridge include d with the fax machine can

print about 3700 letter-size pages (4% coverage of each page).

♦ The replacement tone r cartr idge (FO-47ND) can print about 7500

letter-size pa g es.

♦ The drum cartridge (FO-47DR) can print about 20,000 letter-size

pages.

Press the green release and open the print compartment cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Be caref ul not to touch the inside of the compartment.

1. Installation

If you are replacing the toner cartridge, remove the old cartridge

and dispose of it according to local regulations. Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge .

• If you are replacing the drum car-

tridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

Installing the Print Cartridges

If you are replacing the drum cartridge, remove the old cartridge

and dispose of it according to local regulations.

Remove the new drum cartridge from its packaging.

Caution!

•

Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it f ro m its packaging.

Insert the drum cartr idge into the pri nt compartment, aligning the guides on

the cartridge with the grooves on the sides of the compartment.

• Insert the cartridge by aligning the

colored “1” labels on the cartridge and the sides of the compartment.

• Make sure the drum cartridge is

inserted in as far as it will go.

Blue

Green

Installing the Print Cartridges

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

Hold the toner car tridge by t he handle and lower it into the print

compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

1. Installation

Blue

Green

• Insert the cartridge by aligning the

colored “2” labels on the cartridge and the side of the compartment

• Make sure the toner cartr idge clicks

into place.

Installing the Print Cartridges

LIFE

Close the print compartment cover.

• Press down on the dot markings at

the left edge to make sure the cover is completely closed.

Reset the toner counter by pressing

LIFE

the overlay), 2, and the

key (flip up the Rapid Key

START

key.

R eset the drum counter by pressing

LIFE

the overlay), 3, and the

key (flip up the Rapid Key

START

key.

START

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible . Use the fo llowing replacement toner cart ridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the drum cartridge indicator on the operation panel will blink. When the drum cartridge life is over , the drum car tridge indicator will lig ht ste adily and DR UM LIFE OVER will appear in t he displ ay. Use the following replac ement drum cartridge:

1. Installation

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of paper in the paper cassette.

FO-4700:

cassette installe d, c onsult your dealer .

Note:

technician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp the end of the paper tray and pull it

out.

The paper cassette is available as an option. To have the

To use A4 paper in the paper cassette, you must have a service

Loading Printing Paper

Insert a stack of paper into the tray, print side up.

• If you loaded letter paper, make

sure the e nd of t he tra y i s pushe d in. Otherwise a size error will result.

Replace the received document tray.

• The received document tray must

be attached for t he fax machine to operate prop erly.

1. Installation

Loading paper in the paper cassette

Grasp the hand-hold on the cassette and pull out the cassette until it stops.

Loading Printing Paper

Push the pressure plate down until it locks into position.

Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not

higher than the two tabs on the green paper gu ide and the met al tab. If it is, remove some of the paper.

Push the cassette back into the machine, making sure it clicks into

place.

Entering Your Name and Fax Number

FUNCTION

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

The law requires that your na me, t ele phone /fa x number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Note:

Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the

Press these keys:

The display will show:

CHANGEOVER

key to switch to th e date and tim e.

1. Installation

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 3 key.

The display will show:

3:OWN PASSCODE SET ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

4 4

1 1

• To insert a space between digits,

press the # key.

• To clear a mistake, press the

key.

Press the

ST ART

key.

The display will show:

ENTER SENDER’S NAME

Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the a ppropriate letter keys as shown below. (Max. of 24 characters.)

STOP

(Example)

START

Example: SHARP =

CLEARSPSHIFTSPACE

Entering Your Name and Fax Number

♦ Press th e

SHIF T

♦ To clear a mistake, press the

SPACE

key.

key to enter a space. To change case, press the

CLEAR

key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|}→←@.

Press the

ST ART

key.

START

The display will show:

4:DATE &TIME SET MODE PRESS START KEY

Press the

STOP

key twice to retur n to

STOP STOP

the date and time display.

1. Installation

Setting the Date and Time

FUNCTION

Setting the Date and Time

The date and time appear in the display, in report s, an d at the top of each page you transmit. Set the date and tim e by pressing the keys on the operation panel as shown below.

Note:

Make sure the display shows the date and time before beginning a programming operati on. If the display shows the telephone line status, press the date and time.

Press these keys:

The display will show:

CHANGEOVER

key to switch to the

4:DATE&TIME SET MODE DATE 06-08-1999

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

• To correct a mistake, press the

key to move the cursor back to the mistake and then enter the corr ect number.

Enter a two-digit number for the day (“01” to “31”).

Enter the year (four digits).

(Note: the currently set date will appear to the right of “DATE”)

STOP

Example: January

Example: the 5th

Example: 1999

9 9 9

Setting the Date and Time

FUNCTION

Enter a two-digit number for the hour (“01” to “12”) and a two-digi t number

for the minute (“00” to “59”).

Press the * key to select A.M. or the

key to select P.M.

Press the clock.

Press the the date and time display.

Note:

Daylight Saving Time

ST ART

STOP

This fax machine is Year 2000 compliant.

key to start the

key twice to retur n to

Example: 9:25

A.M. P.M.

START

1. Installation

STOPSTOP

If desired, you can set the clock to move forward and backward automatically at the beginn ing and end of Daylight Saving Time.

Press these keys:

Press 1 to turn on the Daylight Savin g Time functio n, or 2 to turn it off.

Press the the date and time display.

STOP

key twice to retur n to

YES NO

STOP

Volume Adjustment

DOWN

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN

Speaker

keys.

Press the

Press the UP or

Display:

SPEAKER

SPEAKER VOLUME HIGH

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME LOW

key.

DOWN

key.

SPEAKER

When the display shows the desired volume level, press the

key to turn off the speaker.

SPEAKER

Ringer

DOWN

Volume Adjustment

1. Installation

Press the UP or sure the

SPEAKER

DOWN

key. (Make

key has not been

pressed.)

• The ringer will ring once at the

selected level, then the date and time will reappear in the displa y.

Display:

4:RINGER VOLUME HIGH

4:RINGER VOLUME MIDDLE

4:RINGER VOLUME LOW

4:RINGER VOLUME OFF OK?(PRESS START)

If you selected RINGER OFF: OK?, press the

START

key.

START

11"

(279 mm)

17"

(432 mm)

14.3"

(364 mm)

10.1"

(256 mm)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether y ou lo ad one page a t a ti me or s everal page s at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Minimum weight

14 lbs.

(52 g/m²)

Loading several pages at once:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Minimum weight

14 lbs.

(52 g/m²)

Maximum size

Maximum weight

Maximum size

Maximum weight

36 lbs.

(157 g/m²)

20 lbs. (80 g/m²)

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual doc ument size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 8.3 inches (210 mm) Maximum scanning length: The length of the document minus

0.16 inches (4 mm) from the top and bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document fee der.

2. Sending

Documents

♦ All clips, st apl es, and pi ns must be removed f rom docum ents befo re

loading in the feeder. If these are not remo ved, the y may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, or easil y smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 50 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy m ore than 50 pages, pl ace the addit ional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as thi s may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading

edge of the document into the machine. SEND READY will appear in the display.

Adjust the resolution and/or contrast settings (if desired) an d then dial the

receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

Adjusting th e Resolution and Contrast

If desired, you can adjust the res olution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmi ssio n.

2. Sending

Documents

FINE

SUPER FINE

HALF TONE

Use FINE for documents containing small letters or fine drawings.

Use SUPER FINE for documents containing very small letters or very fine drawings.

Use HALF TONE for photographs and illustrations. The original will b e reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

♦ In order to tr ans mit in FINE or SUPER FINE resolution, t he re ceiv-

ing fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution sett ings are only effective for transmitting and copy-

ing a document. They are not effec tive for receiving a document.

Adjusting the Resolution and Contrast

T o adjust the resolution setting, press the

RESOLUTION

more times until the indicator light next to the desired setting comes on.

STANDARD

RESOLUTION

FINE SUPER FINE HALF TONE

RESOLUTION

Contrast

The fax machine has three contrast settings:

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. LIGHT Use LIGHT for documents with a dark

background.

The default setting is AUTO. T o adjust the contrast, flip up the Rapid Key overlay (i f necessary)

and press the

CONTRAST

key until the desired s etting appe ars in the

display .

key one or

CONTRAST

( AUTO) M:00% SEND READY

( DARK) M:00% SEND READY

(LIGHT) M:00% SEND READY

Sending a Fax by Normal Dialing

RESOLUTION

Sending a Fax by Normal Dialing

With Normal Diali ng, you press the

SPEAKER

key and then dial by

pressing the numeric keys.

♦ Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the extension phone (do not press t he

SPEAKE R

key on the fa x machine) . If a person answers, you will be able to speak to them through the phone before sending a fax.

Note:

If you press the speak using an extension phone connecte d to the fax machi ne in the event that a person answers.

Load the document(s). (Note: If

SPEAKER

key to dial, you will not be able to

desired, you can load the document after dialing in Step 3, below.)

• SEND READY will appear in the

display.

2. Sending

Documents

• Set the resolution and/or contrast if

desired.

Press the

SPEAKER

key or pick up

an extension phone connected to the fax machine. Listen for the dial tone.

CONTRAST

SPEAKER

Sending a Fax by Normal Dialing

If the pressed the dial the number of the receiving

machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

• If Option Setting 26 (TEL.

BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the

REDIAL

W ait for the connection. When you hear a fax tone, press the

on the fax machine.

• If a person answers and you are

using an extension phone , ask them to press their Start key. When you hear the fax tone, press the key on your fax machine.

SPEAKER

key after dialing.

START

key,

key

STAR T

4 4

START

1 1

(Example)

Using the REDIAL key

You can press the send a document, press the after the connection is made. Note that the speaker is automatically activated when you press the

REDIAL

key to redial the last number dialed. To

START

key when you hear the fax tone

REDIAL

key.

Programming Auto-Dial Numbers

FUNCTION

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the Dial number.

SPEED DIAL

key and entering an abbreviated Speed

T o use a Rapid Key or Speed Dial number, you must first progra m the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to progr am a backup fax number, whic h is automatically dialed if the first fax number is busy.

♦ Seventy-five Speed Dial numbers are available on the FO-4700/FO-

5550, and one hundred Speed Dial numbers are availa ble on the FO-5700.

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 1 key.

2. Sending

Documents

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=C LEA R

Press the 1 key to select SET.

Programming Auto-Dial Numbers

SPEED DIAL

T o program a Rapid Key number, press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid Key overlay).

T o program a Speed Dial number, press the enter a number from “1” to “75” on the FO-4700/FO-5550, or “1” to “100” on the FO-5700. (If you enter less than two digits on the FO-4700/ FO-5550, or three digits on the FO5700, press the complete the entry.)

Enter the fax number by pressing the numeric keys (max. of 34 digits

including pauses).

• To clear a mistake, press the

CLEAR

SPEED DIAL

START

key.

key and th en

key to

2 B

Example: Rapid Key 2

START

Speed Dial 1

4 4

(Example)

1 1

• If a pause is required between any

of the digits to access a special service or an outside line , press the

REDIAL

pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the

key (two seconds per

ST ART

key.

START

Enter the name of the party by pressing the letter entry keys

(max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

• If you don’t want to enter a name,

go directly to Step 8.

Programming Auto-Dial Numbers

Example: SHARP

2. Sending

Documents

Press the

Press 1 if the number programmed is an area code or access code to be used

for Chain Dialing (see at the end of this procedure). Press (or fax number.

• If you pressed 1 or are

programming a Speed Di al n umber , go to Step 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialing.)

Enter a backup fax number to be dialed if the first number is busy.

(If you don’t want to enter a backup number, go directly to Step 13.)

ST ART

START

key.

Chain Dialing

) if the number is a regular

START

SET CANCEL

4 4

(Example)

1 1

Press the

ST ART

key.

START

Programming Auto-Dial Numbers

Enter a name for the backup fax number. (If you don’t want to

enter a name, go directly to Step 13.)

Example: S HARP2

Press the

Return to Step 4 to program another number, or press the

ST ART

key.

STOP

key

START

repeatedly to return to the date and time display.

Step 4 or

• If you programmed a Rapid Key

number, you can write the name of the party on the label above the Rapid Key.

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or acce ss code us ing a Rapid Ke y or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the re mainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Di al numb er , or by p ressi ng numeric k eys ). Not e that the remainder of the number sho uld

not be set

as a Chai n Dial number

if programmed in a Rapid Key or Speed Dial number.

STOP

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

Programming Auto-Dial Numbers

FUNCTION

Clearing auto-dial numbers

Note:

You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

Press these keys:

2. Sending

Documents

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=C LEA R

Press 2 to select CLEAR.

T o clear a Rapid Key, press the Rapid Key.

T o clear a Speed Dial number, pres s

SPEED DIAL

the the number wit h the numeric keys. (If you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO5700, press the complete the entry.)

key and then enter

START

key to

2 B

Example: Rapid Key 2

Press the

ST ART

key.

START

Programming Auto-Dial Numbers

Return to Step 3 to clear another number, or press the

STOP

key

Step 4 or

repeatedly to return to the date and time display.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).

STOP

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent tr ans mission and do not want to wait until previousl y scanne d documents are transmitted, you can press the document will be transmitte d immediately after the current doc ument has completed transmission.

If you don’t want the document to be transmi tte d from memory, you can press the case, the document will not be scanned until all pr eviously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission , pr ess the

PRIORITY

DOCUMENT

key after loading your document. Your

key after loading the document. In this

PRIORITY

key.)

2. Sending

Documents

♦ The fax machine can hold approximately 56 pages of average con-

tent in memory when Option Setting 9, Error Corre ct ion Mode, is turned off. Less pages can be hel d if any were scanned using fine or halftone resolution, or when Option Setting 9 is turned on.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the displa y. If Option Setting 23 (Quick On-line) is set to YES, the transmiss ion will be canceled and you will need to retransmit all pages of the document. (If a page

Sending a Fax by Automatic Dialing

remains in the scanner, open the operation panel by squeezing the release marked 23 is set to NO, press the

P ANEL RELEASE

START

key or the

and remove it.) If Option Setting

STOP

key as follows:

♦ Press the

START

key if you want to transm it the pages which have been stored up to tha t point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press th e

If you do not press the

STOP

key if you want to cancel the entire transmission.

START

key or the

STOP

key within one minute, the transmission will be cance led and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Sending a Fax by Automatic Dialing

RESOLUTION

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if

desired.

2. Sending

Documents

• To send the document ahead of

other documents waitin g for transmission, pre ss the

PRIORITY

key.

• T o se nd t he document di rec tly from

the feeder (not through memory), press the

Press the appropriate Rapid Key.

DOCUMENT

key.

• The name of the receiving party

will appear in the display. If no name was stored, the fax number will appear. (If the name or number is inc orrec t, press the

STOP

• The document will be

automatically transmitted once the connection is established.

key.)

CONTRAST

PRIORITY

DOCUMENT

2 B

Example: Ra pid Key 2

Sending a Fax by Automatic Dialing

SPEED DIAL

RESOLUTION

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the

SPEED DIAL

key and then

entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waitin g for transmission, pre ss the

PRIORITY

key.

• T o se nd t he document di rec tly from

the feeder (not through memory),

DOCUMENT

SPEED DIAL

key.

key and then

press the

Press the enter the Speed Dial number by

pressing the numeric keys.

• If you enter less than 2 digit s for the

Speed Dial number on the FO4700/FO-5550, or 3 digits on the FO-5700, press the

START

complete the entry.

key to

CONTRAST

PRIORITY

DOCUMENT

Example: Speed Dia l 1

Sending a Fax by Automatic Dialing

RESOLUTION

Check the display. If the name or number shown is correct, press the

START

key. (If not, press the

STOP

START

key and then repeat Step 2.)

Direct Keypad Dialing

You can also e nter a full number with the number keys and then press

ST ART

the

Load the document(s). (Note: If

key to begin dialing.

desired, you can load the document after dialing in Step 2, below.)

SEND READY will appear in the display.

2. Sending

Documents

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waitin g for transmission, pre ss the

PRIORITY

key.

• T o se nd t he document di rec tly from

the feeder (not through memory), press the

DOCUMENT

key.

CONTRAST

PRIORITY

DOCUMENT

Sending a Fax by Automatic Dialing

Enter the num b er of the rece i ving machine by pressing the numeric

keys.

4 4

1 1

• If a pause is required between any

of the digits to access a special service or an outside line , press the

REDIAL

pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the

• If it is not correct, press the

key to backspace and clear one digit at a time, and then re- ente r the correct digit( s).

Searching for an auto-dia l number

If you don’t remem ber the Rapid Key or Speed Dial number in which you have programmed a pa rticular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the

key (two seconds per

START

ST ART

key.

STOP

key.

START

(Example)

Note:

Only names programmed for auto-dial numbers will appear when you search; the full numbers themselves will not appear. You cannot search for a number if a name has not been associated with it.

RESOLUTION

Load the document(s).

SEND READY will appear in the display.

Sending a Fax by Automatic Dialing

• Set the resolution and/or contrast if

desired.

Press the

SEARCH DIAL

key (flip

up the Rapid Key overlay).

Enter the first letter of the stored name by pressing the appropriate

letter entry key.

• If you don’t remember the first

letter, go to Step 3 (you will scroll through the list from the beginning).

CONTRAST

SEARCH DIAL

Example: A

2. Sending

Documents

Press either arrow key to scroll through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored

under the entered lett er or you have reached the end of the list, NOT FOUND will appear.

Sending a Fax by Automatic Dialing

Press the

ST ART

key. The document

START

will be automatically trans mitted once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto-dial numb er or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The foll owing are some examples of how this can be done:

♦ Press appropria te Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Ke y (set f or Chain Di aling) and then m anuall y enter a

number by pressing appropriate numeric keys. Press the key after the final numeric key to begin tr ansmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is current ly callin g or transmit ting to, or what number t he fax machine is cur rently receiving a document f rom (if this information is available), press the

CHANGEOVER

key. Information on the current call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER

key again.

ST ART

To cancel a fax transmission or reception

T o cancel a fax transmission or recepti on which is cur rently in progress, press the

CHANGEOVER

key so that the status of the

transmission or recepti on appea rs in the display, and then press the

STOP

key.

Sending a Fax by Automatic Dialing

Automatic red i aling

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine was set at the factory to make 2 redialing attempts at intervals of 5 minutes.

T o stop automatic redialing, press the

CHANGEOVER

the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appear s on the bottom line to the right) , and then press

STOP

the

key.

If desired, you can change the number of redial att empts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7. See Chapter 5,

Optional Settings

Memory Retransmission

If a line error or power failure occurs durin g any type of memory transmission, your fax will automatically redial the number and attempt to complet e the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

key to show

2. Sending

Documents

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting

18. See Chapter 5,

♦ To stop retr ansmission, pres s the

Optional Settings

CHANGEOVER

key to show the telephone line st at us in the display (make sure that RETRY MODE appears on the top line of the display and the number of the rec eiving party appears on the bottom line to the right), and then press the

STOP

key.

♦ The numbering of pages retra nsmi tted will begin from "1" again.

Sending a Fax by Automatic Dialing

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

T o display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this proce dure.

Press the up the Rapid Key overlay) and the n 2.

TX STATUS will appear in the display.

Press the # key or the * key to scroll through the list of transmissions. The

name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the

CLEAR

key while the transmis sion appears in the display.

When you have fin ished checking the list, press the

return to the date and time display.

MEM. STATUS

key and then the

STOP

key twice to

key (flip

ST ART

MEM.STATUS

STOP STOP

Note:

mission, press the

To print out a list of the documents waiting in memo ry for trans-

MEM. STATUS

key and then the 5 key.

Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it wi th the foll owing pr ocedure. (If you d on’t know the memory number, use the preceding procedure.)

Press the up the Rapid Key overlay) and the n 4.

The display will show:

Enter the 3-digit memory number assigned to the tr ansmissi on you want

to cancel.

MEM. STATUS

4:MESSAGE CLEAR ENTER MESSAGE #

key (flip

MEM.STATUS

(Example)

2. Sending

Documents

Press the transmission.

ST ART

key to cancel the

START

Cover Sheet

Y ou can ha ve the f ax mac hine gene rate a cover sheet an d send it as the last page of your fax transmission. The cove r sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial is number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See

ber

in Chapter 1.)

♦ To have the recipient’s name appear, you must use a Rapid Key or

Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

Entering Your Name and Fax Num-

Load the document(s).

SEND READY will appear in the display.

(Example)

Cover Sheet

COVER SHEET

Press the

COVER SH EET

key.

• The display will briefly show

COVER SHEET MODE ENTERED, and then revert to SEND READY.

• To cancel the c over sheet selection,

press the

Dial the receiving party and transmit

STOP

key.

the fax.

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the

SHEET

key each time). This is accomplished by setting Option

COVER

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings

2. Sending

Documents

Batch Page Numbering

Y ou can change the page number ing of the transmitted docu ment from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total numb er of pages being sent are added after each page number (for e xample, "P. 01/05", "P.02/05", etc.) . This allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the display.

Press the

The display will show:

Enter the total n umber of pages (“01” to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do

not include it in the total number of pages (the number will be adjusted automatically) .

PAGE COUNTER

ENTER # OF PAGE(S) ENTER # (01-99)

key.

PAGE COUNTER

Example: 8 pages

Batch Page Numbering

Dial the receiving machine and transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the

STOP

key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT ERROR wi ll app ear i n the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

2. Sending

Documents

3. Receiving Documents

FUNCTION

The fax machine has two modes for receiving calls:

AUTO

Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL

Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls.

up the extension phone

Setting the reception mode

Press these keys:

The display will show:

Press the 1 key to select AUTO, or the 2 key to select MANUAL.

mode:

All calls, including faxes, must be answered by picking

1:RECEIVE MODE 1=AUTO, 2=MANUAL

AUTO MANUAL

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automat ically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Sett ing 2. ( See Chapter 6,

tings

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained below in

Using MANUAL Reception Mode

Optional Set-

Using MANUAL Reception Mode

When the fax machine rings, answer

When the fax machine rings, answer the call on an extension phone

the call on an extension phone connected to the same line.

connected to the same line.

3. Receiving

Documents

If you hear a fax tone, press the

START

• If the other party first spe ak s with

When RECEIVING appears in the display, hang up.

key on the fax machine.

you, press the speaking. (Press your before the sender presses their Start key . )

START

key after

STAR T

START

key

Substitute Reception to Memory

MEM.STATUS

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the store d documents will automatically print out.

Y ou can display infor mation on the documents received to memory by following these steps:

Press the up the Rapid Key overlay) and the 3

key.

RX ST ATUS will appear in the display.

Press the # key or the * key to scroll through the list of received

documents. The name (or number) of the sender of each document will successively appear in the displa y.

When you have fin ished checking the list, press the

return to the date and time display.

MEM. STATUS

STOP

key twice to

key (flip

STOP

4. Making Copies

RESOLUTION

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing othe r copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous print ing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6,

Load the document.

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast.

Optional Settings

Copies

4. Making

Press the

COPY

key.

The display will show:

COPY MODE ENTER #(01-99) 01

• If you a only making a single copy

of the original (or of e ach original), press the

ST ART

key. Copying will

begin.

CONTRAST

COPY

Making Copies

Enter the desired number of copies per original with the numeric keys.

• If the desired number of copies is

from 1 to 9, enter “0” first.

• The display will show:

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Press 1 (MULTI ) if you do not want the copies sorted, or 2 (SORT) if you

want the copies sorted.

• Copying will begin.

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Checking copy jobs in memory

MEM.STATUS

You can display the status of copy jobs in memory by following the steps below. You can also cance l copy jobs with this procedure.

Making Copies

Press the up the Rapid Key overlay) and then

the 1 key.

COPY STATUS will appear in the display.

Press the # key or the * key to scroll through the list of copy jobs. The time

the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the the appears in th e disp l a y.

When you have fin ished checking the list, press the

return to the date and time display.

MEM. STATUS

ST ART

key while the copy job

CLEAR

STOP

key twice to

key (flip

key and then

STOP STOP

Copies

4. Making

5. Special Functions

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

Load the document (s).

• SEND READY will appear in the

display.

Press the

The display will show:

BROADCAST MODE ENTER STATION #

Dial the receivi ng machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the

DIAL

you enter less than 2 digits for a number on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the entry.)

BROADCAST

key.

SPEED

key before each number. (If

STAR T

key to complete the

START

(Example)

• Enter one or more full fax number s

RESOLUTION

(max. of 20) wi th t he numeric keys, pressing the

STAR T

key after each

full number.

• Press one or more Group Keys.

Storing numbers in Group

(See

Keys

at the end of this section.)

Broadcasting

Press the

ST ART

key.

The display will show:

BROADCAST MODE SELECT THE MODE

• If desired, adjust the resolution and/

or contrast.

Press the

ST ART

key twice.

Transmission will begin.

• A Transac tion Report is

automatically pr inted out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

CONTRAST

Functions

5. Special

Broadcasting

RESOLUTION

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Gr oup Key (se e

Storing numbers in Group Keys

which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast

Press the appropriate Group Key. Transmission will begin.

27 28 29 30 31 32

CONTRAST

06 F

G 15

14 N

O 23

22 V

CLEARSPSHIFTSPACE

(Example)

Storing numbers in Group Keys

FUNCTION

Group Keys allow you to dial a group of fax numbers by simply pressing the a ppropria te Gr oup Key once . To store a group of nu mbers in a Group Key, follow the steps below.

♦ Any Rapid Ke y that is not already progr ammed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 122 numbers can be stored in one Group Key on the FO-

4700/FO-5550, or 147 numbers on the FO-5700.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Press these keys.

Broadcasting

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group

Key.

Press any Rapid Key not already programmed to select it as a Group

Key.

If you are clea ring a Gr oup Key, press it and go to Step 5.

SET CLEAR

27 28 29 30 31 32

04 D 12 L 20 T

CLEARSPSHIFTSPACE

(Example)

Functions

5. Special

07 G

15 O

23 W

Broadcasting

SPEED DIAL

Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys, pressing

SPEED DIAL

before each number (if you enter less than 2 digits for a number on the FO4700/FO-5550, or 3 digits on the FO-5700, press

START

complete the entry).

Press the

Return to Step 3 to program another Group Key, or press the

ST ART

key.

STOP

repeatedly until you return to the date and time display.

key

START

(Example)

START

STOP

Step 3 or

Confidential Operations

CONFIDENTIAL

RESOLUTION

Confidential Oper ations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine hold s it in memory inste ad of i mmediately prin ting it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chapter 1.

♦ Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are send ing to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

Functions

5. Special

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

Press the

CONFIDENTIAL

key and

then 1. The display will show:

1:CONF. TX ENTER BOX # OR START

CONTRAST

Confidential Operations

SPEED DIAL

If the receiving machine has multiple confidential mailboxes, enter the

appropriate mailbox number with the numeric keys (this step is r equired for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

(Example)

Press the

Dial the receiving machine using one of the following methods:

• Press a Rapid Key.

• Press the

enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the complete the entry). Check the name or number that appears, and then press the

• Enter a full telephone number with

the numeric keys, and press the

START

ST ART

key.

SPEED DIAL

START

key and

START

key.

START

key to

(Example)

Transmission will take place once the connection is established.

Confidential Operations

CONFIDENTIAL

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printin g it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode , al lowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identi fied by 2-digit numbers.

Programming the confidential passcode

T o receive a confidential document , you must fir st program a 2-digit mailbox number and a 4-digit passcode.

Note:

Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

Press the then 3.

CONFIDENTIAL

Key and

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.

This number identifies the mailbox.

(Example)

Functions

5. Special

Confidential Operations

CONFIDENTIAL

Enter the 4-digit passcode with the numeric keys.

(Example)

Press the

Enter a name for the mailbox by pressing the letter entry keys (make

sure the Rapid Key overlay is down).

Press the

Note:

records. If you forget the passcode and have kept no record, contact your Sharp dealer.

ST ART

After entering the passcode, your fax will print it out for your

key.

START

Example: SHARP

START

Clearing the passcode

Press the then 4.

The display will show:

CONFIDENTIAL

4:CONF. CODE CLEAR ENTER BOX # (00-99)

Key and

CONFIDENTIAL

Enter the 2-digit number that identifies the mailbox you want to

clear.

Enter the 4-digit passcode of the mailbox with the numeric keys.

Confidential Operations

(Example)

Press the

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 6 to see which mailbox has receive d the document, and then follow the steps below to print out the document.

Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

ST ART

key.

START

Functions

5. Special

(Example)

Confidential Operations

Enter your confidential passcode.

(Example)

Press the

• Printing will begin. After printing,

the document will be erased from memory.

ST ART

key.

START

Relay Request

Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is usef ul when the relay fax machine is close r to the end fax machines than your fax machine, as it reduces telephone line costs.

Important:

Relay Request can only be u s ed if the interme di ate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

♦ Fax numbers of the end receivi ng machines can be entere d as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such your fax mac hine). C heck with the op era tor of t he relay machine f or these numbers.

in the relay machine

Relay Request

(not in

Functions

5. Special

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

Relay Request

RELAY

Rapid Key number 4 spaces Speed Dial numb er 2 spaces Group Key number 4 spaces (for one group) Full number Number of digits in number

(max. of 30 per number)

♦ If another FO-4700/5550/5700 is to be the relay machine, only

Speed Dial numbers of end receiving machines from "00" to "99" can be entered in the relay group. To allow Speed Dial numbers above "99" to be included in the relay group, stor e them in a Group Key on the FO-4700/5550/5700.

Press the

The display will show:

2:RELAY GROUP SET ENTER #(01-10)

Enter a 2-digit number from “01” to “10”. This number identif ies t he rela y

group.

Press the

RELAY

ST ART

key and then 2.

key.

(Example)

START

SPEED DIAL

Enter the fax number of the relay machine using one of the following

methods:

Relay Request

• Press a Rapid Key.

• Press the

enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the complete the entry).

• Enter the full fax number with the

numeric keys, and press the

ST ART

Press the

Press numeric keys (not Rapid Keys) to enter Rapid Key numbers for the

end receiving machines that are programmed in the relay machine.

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

SPEED DIAL

key.

ST ART

key.

key and

START

key to

START

(Example)

START

Example: Rapid Keys 01 and 33

Functions

5. Special

Press the

ST ART

key.

START

Relay Request

Press numeric keys to enter Speed Dial numbers (2-digit numbers only)

for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

Example: Speed Di al numbers 10 and 23

Press the

Press numeric keys (not Gr oup Keys) to enter Group Key numbers for end

receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Press the

Enter full fax numbers of the end receiving machines, pressing the

START

Include the area code if the number is outside the local dialing area of the relay machine.

ST ART

key after each fax number.

key.

START

Example: Group Key 30

START

4 4

START

1 1

(Example)

When finished, press the

ST ART

key.

START

Relay Request

RELAY

Return to Step 2 to enter another relay group, or press

return to the date and time display.

STOP

repeatedly to

Step 2 or

Clearing a relay group

T o clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Press the

The display will show:

Enter the 2-digit number that identifies the group you want to clear.

RELAY

3:RELAY GROUP CLEAR ENTER # (01-10)

key and then 3.

STOP

(Example)

Functions

5. Special

Press the

Return to Step 2 to c lear anot her r elay group, or press

return to the date and time display.

ST ART

STOP

key.

repeatedly to

START

STOP

Step 2 or

Relay Request

RELAY

RESOLUTION

Requesting a relay transmission

Important:

T o request a rel ay transmissi on, your fax number mus t be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in "Entering Your Name and Fax Number" in Chapter 2.)

Load the document(s).

SEND READY will appear in the display.

Press the key.

1:RELAY TX ENTER # (01-10)

Enter the 2-digit number of the relay group by pressing the numeric keys.

RELAY

key and then the 1

(Example)

Press the

• Adjust the resoluti on and contrast if

desired.

Press the

ST ART

key.

START

CONTRAST

START

Relay Request

RELAY

START

Press the document through memory, or the

DOCUMENT

ST ART

key to send the

document directly from the feeder.

Relay Broadcast

The FO-5700 can also ac t as a r elay s tation. It wil l receive a docu ment from a fax machine requesti ng a rel ay tr ansmission, and a utomatic ally broadcast it to the stations that the reque sting machine specifies.

T o enable a f ax machine to request a relay t ransm ission, you must firs t enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

DOCUMENT

Functions

5. Special

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identif ie s it. You can check this number by printing out the Passcode List (see Chapter 7).

Press these keys:

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

Relay Request

Press 1 to enter a number, or 2 to clear a number .

Entering:

("01" to "10"). This identifie s the fax number you will enter in the next step.

Clearing:

that identifies the fax number you want to clear, and go to Step 5.

Enter the fax number of the machine to be added to the list (max. 20

digits).

Enter a 2-digit number

Enter the 2-digit number

SET CLEAR

(Example)

4 4

1 1

Press the

Return to Step 3 to enter or clear another number , or press the

key repeatedly to return to the date and time display.

ST ART

key.

STOP

(Example)

START

STOP

Step 3 or

Polling

FUNCTION

SPEED DIAL

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmi ssion. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called "Serial Polling").

Polling

Press the

The display will show:

Dial the number(s) of the fax machine(s) you want to poll us ing one

(or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the

DIAL

you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, pres s the to complete the entry.)

• Press one or more Group Keys.

FUNCTION

8:SERIAL POLL. MODE ENTER STATION #

key before each number. (If

key and 8.

SPEED

ST ART

key

(Example)

START

Functions

5. Special

Polling

• Enter one or more full fax number s

with the numer ic keys, pressing the

ST ART

key after each full number.

Press the

ST ART

key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can p oll the m by sim ply pr essing t hat Gr oup Key. (The procedure for programming Group Keys is explained in

Broadcasting

in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

T o let another fax machi ne poll your fax machine, you must fir st store the document in memory using the followi ng procedure. T ransmission will take place whe n the other fax m achi ne calls your fa x machine and activates polli ng. You can choose whether to allow polling only once, or an unlimited number of times. In the latter cas e, your fax machine can be used as an electronic "bulletin board".

START

♦ Only one document can be stored at a time for memory polling. If

needed, you can add pages to a document already stor ed by simply repeating the storing procedure (note that if Department Control is activated, pages cannot be added by a department other than that which orginally stored the document).

♦ If you allow polling only once, the document will be automatically

cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until

Clearing a docu-

you clear it as explained in the following section,

ment

FUNCTION

START

Load the document.

Set the reception mode to AUTO (press the

Press these keys:

FUNCTION

key, 1 and 1).

Polling

1 1

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 1 to select SET.

• If you are adding pages to a

document already stored, press 1 to select APPEND, and go to Step 6.

Press 1 to allow polling only once, or

to allow polling an unlimited

number of times.

Press the

• The document will be scanned into

memory, and your fax will go on polling standby.

ST ART

key twice.

1 TIME REPEAT

START

Functions

5. Special

Polling

FUNCTION

Clearing a document

T o clear a memory poll document from memory, follow the steps below:

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 2 to select CLEAR.

Polling Securi ty

START

Press

Polling Security allows you to prevent una uthorized polling of your fax. When this function is activate d, polli ng will onl y take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stor ed in your

fax’s list of permitted fax numbers (called "passcode numbers"). The polling f ax must al so have its f ax number pr ogra mmed in its elf, as described in

to clear the docum ent .

Entering Your Name and Fax Number

START

in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

System and ID numbers are 4-digit numbers which provide you with

FUNCTION

an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note:

System and ID numbers can only be used if the other fax machine

is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6,

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permit ted numbers.

Press these keys:

Optional Settings

The display will show:

Polling

2:PASSCODE # MODE 1=SET, 2=CLEAR

Press 1 to set a number, or 2 to clear a number..

Storing:

(from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing:

which identifies the fax number you want to clear, and go to Step 5.

Enter a 2-digit number

Enter the 2-digit number

SET CLEAR

(Example)

Functions

5. Special

Polling

FUNCTION

Enter the fax num ber (max. 20 digit s) by pressing the numeric keys.

4 4

(Example)

1 1

Press the

Return to Step 3 to enter (or clear) another number , or press

repeatedly to return to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take plac e if your System number matches the other fax machine’s System number or one of its ID numbers.

Press these keys:

The display will show:

7:SYSTEM # MODE 1=SET, 2=CLEAR

ST ART

key.

STOP

Step 3 or

START

STOP

Press 1 to program the System number, or 2 to clear it.

• If you pressed 2, go to Step 4.

SET CLEAR

FUNCTION

Enter the number (4 digits) with the numeric keys.

(Example)

Polling

Press the

Press the return to the date and time display.

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for givin g and rece ivin g polling p ermission. Polli ng wil l take place if one of your ID numbers matches the other fax machine’s Syst em number.

Press these keys:

ST ART

STOP

key.

key repeatedly to

START

STOP

The display will show:

6:ID # MODE 1=SET, 2=CLEAR

Functions

5. Special

Press 1 to program an ID number , or 2 to clear an ID number.

SET CLEAR

Polling

Storing:

This number identifies the ID number you will enter in the next step.

Enter a number from 1 to 5.

Clearing:

identifies the ID number you want to clear, and go to St ep 5.

Enter the ID number (4 digits) by pressing the numeric keys.

Press the

Return to Step 3 to enter (or clear) another number , or press

repeatedly to return to the date and time display.

Enter the number which

ST ART

key.

STOP

(Example)

Step 3 or

(Example)

START

STOP

Power Save Mode

FUNCTION

Po wer Save Mode

Power Save Mode allows you to conserve power by turning off the laser printer heat er in the fax machin e. While Power Save Mode is on, the laser printer heater is off and incoming faxes are received to memory . When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

POWER SAVE

the

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specif ied times of the day, on specified days of the week, and on specified dates during the year.

Note:

If the memory becomes full while Power Save Mode is on, the fax machine will automatically turn on the laser printer, print the faxes received to memory, and then return to Power Save Mode.

Note:

Power Save Mode cannot be turned on when the Print Hold func-

tion is on.

key.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the method by which it is turned on and off. There are two selections: REAL TIME, which means that you turn Power Save Mode on and off by simply pressing the means that Power Save Mode turns on and off automatically at preset times.

♦ The initial set ting is REAL TIME.

Press these keys:

The display will show:

4:OPTIONAL SETTING ENTER #(01-34,*,#)

POWER SAVE

key, and TIMER, which

Functions

5. Special

Power Save Mode

Enter 34 by pressing the numeric keys.

The display will show:

34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER

Press 1 to select REAL TIME, or 2 to select TIMER.

REAL TIME TIMER

Press the the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply press the the display.

T o turn off Power Save Mode, press the again. POWER SAVE MODE OFF will appear briefly, followed by the normal date and time display.

STOP

POWER SAVE

key twice to retur n to

key. POWER SAVE MODE will appear in

POWER SAVE MODE ON

POWER SAVE MODE

POWER SAVE

STOP STOP

key once

Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times.

Press the

The display will show:

Press 2 to select SET.

Note:

•

the timer settings and simply wish to turn on the timer, press 1 (TIMER ON).

Enter the time you want Power Save Mode to turn on every day (START

TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

POWER SAVE

POWER SAVE MODE 1=TIMER ON, 2=SET

If you have already entered

key.

POWER SAVE

0 0

Example: 5:00 P.M.

Functions

5. Special

Power Save Mode

Enter the time you want Power Save Mode to turn off every day (END

TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

0 0

Example: 8:00 A.M.

Press the

Note:

will be in effect every day and are required. The following WEEKEND and PERIOD settings are optional, and are used to set additional weekly and yearly time periods that Power Save Mode will turn on.

The display will show:

Press 1 if you want to set a day or days of the week (such as the

weekend) that you want Power Save Mode to turn on. If not, pre ss 2 and go to Step 7.

ST ART

The above daily time settings

WEEKEND SETTING 1=YES, 2=NO

key.

START

YES NO

Sharp FO-5700, FO-4700, FO-5550 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual