Sharp FO-5600 Operation Manual
MODEL
FO-5600
FACSIMILE
OPERATION MANUAL
1. INSTALLATION
2. INITIAL SETTINGS
3. BASIC OPERATIONS
4. SPECIAL FUNCTIONS
5. OPTIONAL SETTINGS
6. PRINTING OUT REPORTS AND LISTS
7. MAINTENANCE
8. TROUBLESHOOTING
SPECIFICATIONS
QUICK REFERENCE GUIDE
INDEX
YF <P=001>
FO5600A-INBU
INTRODUCTION
Welcome to the FO-5600 and thank you for choosing Sharp! In addition to providing
you with the ease and convenience of plain-paper printing, the FO-5600 features a
variety of special functions designed to increase the range and power of your
communications.
This manual gives you easy-to-follow instructions for installing and using the FO-5600.
The Table of Contents will show you where instructions for using each feature are
located. Whilst you may not need to read every section in detail at first, we
recommend you at least review them briefly.
If you have any questions or problems which cannot be solved by reading this manual,
please contact your Sharp dealer.
Important:
••
This facsimile machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone company. If you
attempt to use the fax machine on a telephone line using any of these services, you may
experience errors during transmission and reception of facsimile messages.
••
This facsim il e mac hine is not compatible with digi ta l telephone syst ems.
• For your safety, if any of your equipment is not operating pr operly or should any physical
damage occur to the equipment where internal parts may become exposed, the
equipment should be immediately disconnected from the phone line and then the power
line and returned to a SHARP authorised Service Centre for inspection, repair, or
disposal.
••
This facsimile mac hi ne is de sign ed to op erate in Australia an d New Ze al an d on ly .
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
i
<P=002>
INTRODUCTION
Important safety information
• The socket-outlet must be installed near the equipment and must be easily accessible.
• Never install telephone wiring during a lightning storm.
• Never install telephone sockets in wet locations unless the socket is specifically
designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has
been disconnected at the network interface.
• In Australia, installing or modifying telephone l ines should only be done by an ACA
licensed serviceman. In New Zealand, installing or modifying telephone lines should be
done in accordance with Telecom wiring practices.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak.
• Do not install or use the machine near water, or when you are wet. Take care not to
spill any liquids on the machine.
Your fax machine a nd the telephone system
For Australia: The Ringer Equivalence Number (REN) for this equipment is written
on the back of the machine.
The sum of all the Ringer Equivalence Numbers (REN’s) on your telephone line
should not exceed 3 to assure correct service from your telephone company.
ii
<P=003>
INTRODUCTION
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
WARNING Australian Communications Authority (ACA) regulations state that no
unauthorised changes or modifications to this equipment are permitted.
Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding
emission of electromagnetic interference.
These limits are designed to provide reasonable protection against interference in an
installation. This equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may cause
interference. However, there is no guarantee that interference will not occur in a
particular installation.
If this equipment does cause interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment to an outlet on a different circuit to that which
the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
For Australia: The Ringer Equivalence Number (REN) for this equipment is written on
the back of the machine.
The sum of all the Ringer Equivalence Numbers (REN’s) on your telephone line
should not exceed 3 to assure correct service from your telephone company.
iii
<P=004>
INTRODUCTION
IMPORTANT NOTICE FOR NEW ZEALAND USERS
Please note:
The grant of a Telepermit for any item of terminal equipment indicates only that
Telecom has accepted that the item complies with the minimum conditions for
connection to its network.
It indicates no endorsement of the product by Telecom, nor does it provide any sort
of warranty. Above all, it provides no assurance that any item will work correctly in all
respects with another item of Telepermitted equipment of a different make or model,
nor does it imply that any product is compatible with all of Telecom’s network
services.
This equipment is not capable, under all operating conditions, of correct operation at
the higher speeds for which it is designed. Telecom will accept no responsibility
should difficulties arise in such circumstances.
This equipment shall not be set up to make automatic calls to the Telecom ’111’
Emergency Service.
To avoid telephone charges for local calls, be sure to store numbers "withoutò area
code in your rapid or speed dial locations.
This equipment may not provide for the effective hand-over of a call to another
device connected to the same line.
Not all standard telephones and answering machines will respond to imcoming
ringing when connected to the extenison socket of the equipment.
iv
YF <P=001>
FO5600A-TCTC
TABLE OF CONTENTS
1. INSTALLATION 1-1
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Installing the Printer Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Attachments and Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
2. INITIAL SETTINGS 2-1
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Entering Letters for Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Distinctive Ring (FaxAbility and Fax Duet) . . . . . . . . . . . . . . . . . . . . . . . 2-7
Storing Numbers for Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
3. BASIC OPERATIONS 3-1
Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
4. SPECIAL FUNCTIONS 4-1
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25
Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Duplex Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37
5. OPTIONAL SETTINGS 5-1
6. PRINTING OUT REPORTS AND LISTS 6-1
7. MAINTENANCE 7-1
8. TROUBLESHOOTING 8-1
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
SPECIFICATIONS Spec-i
QUICK REFERENCE GUIDE Quick-i
Index Index-i
v
vi
YF <P=001>
FO5600A-ISUN
1 INSTALLATION
UNPACKING CHECKLIST
After unpacking your fax, make sure you have all the items shown below. If any are
missing, contact your dealer.
Telephone line
cord
Adapter
(for Australia)
Adapter
(for New Zealand)
Received
documen t t r ay
Origina l document
OUT tray
Rapid ke y labels
A4 paper
size labels
Business pr oducts deale r
installation report
Document
carrier
Operation
manual
Toner cartridg e
Drum cartridge
Precautions before setting up
♦ The printing unit in the fax generates a small amount of ozone during operation.
The amount is not large enough to be harmful; however, the fax should only be installed in a ventilated room.
♦ The fax must be installed on a level surface.
♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust.
♦ If your area experiences a high incidence of lightning or power surges, we recom-
mend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.
♦ If the fax is moved from a cold to a warm place, it is possible that condensation may
form on the reading glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two
hours before using the fax.
INSTALLATION 1-1
YF <P=001>
INSTALLING THE PRINTER CARTRIDGES
The laser printer in your fax creates printed text and images by applying toner to the
page with a photoconductive drum. Follow the steps below to install or replace the
toner cartridge and the drum cartridge.
1 Press the button on the side of the
FO5600A-ISPC
printer compartment, and open the
printer cover.
•• Caution! The ribs on the bottom of the
inside of the printer cover become very
hot during printing. Be careful not to
touch them.
•• If you are installing the cartridges for
the first time, go to Step 4.
2 If you are replacing the cartridges,
grasp the handle on the toner
cartridge, and pull the toner cartridge
out of the compartment.
•• If you are only replacing the drum cartridge, place the toner cartridge on a
piece of paper on a horizontal surface.
•• If you are only replacing the toner cartridge, go to Step 6.
3 Pull the old drum cartridge out of the
compartment, by grasping the handle.
4 Remove the new drum cartridge from
its packaging.
1-2 INSTALLATION
<P=002>
INSTALLING THE PRINTER CARTRIDGES
5 Align the arrowhead on the right side
of the drum cartridge (the right side is
marked "R") with the arrowhead
pointing down which is marked on the
L
Left
Right
right side of the compartment, and
insert the cartridge into the
R1
compartment so that the ends of the
cartridge move along the guides on
the sides of the compartment. Make
sure the cartridge clicks into place
firmly.
•• Place the old drum cartridge (if you removed one) in the empty drum cartridge bag, seal the bag, and dispose
of it in a way that conforms to any local
regulations that may exist in your area.
•• If you are not replacing the toner cartridge, go to Step 7.
6 Remove the new toner cartridge from
its packaging, and shake several
times as shown.
•• This ensures that the toner is well distributed inside the cartridge.
7 Hold the handle of the toner cartridge
so that the "2" marked on the
2
Left
Right
cartridge is to the right, and insert the
cartridge into the compartment so
that the two knobs on each side of the
cartridge move along the two guides
on each side of the compartment.
Press the handle down so that the
cartridge sets into place.
•• Place the old toner cartridge (if you removed one) in the empty toner cartridge bag, seal the bag, and dispose
of it in a way that conforms to any local
regulations that may exist in your area.
INSTALLATION 1-3
<P=003>
INSTALLING THE PRINTER CARTRIDGES
8 Close the printer cover.
9 If you replaced the toner cartridge,
10 If you replaced the drum cartridge,
Note:
LIFE
V
LIFE
V
If you ever need to move or ship the fax, remove the toner cartridge and drum cartridge
from the fax first.
2
3
START
reset the toner counter by pressing
the LIFE key (flip up the Rapid Key
overlay if necessary), then the "2"
key, and the START key.
START
reset the drum counter by pressing
the LIFE key (flip up the Rapid Key
overlay if necessary), then the "3"
key, and the START key.
Replacing the cartridges
The laser printer in your fax uses the following toner cartridge and drum cartridge.
These can be obtained at your dealer or retailer.
FO-45DC TONER CARTRIDGE
FO-45DR DRUM CARTRIDGE
The sample toner cartridge provided with your fax is capable of printing approximately
3700 pages if A4 size paper is used and 4% of each page is covered with toner. The
FO-45DC toner cartridge is capable of printing approximately 5600 pages.
When the toner cartridge nears empty (about 100 pages can still be printed), the
indicator on the operation panel will begin to blink. When the cartridge is empty, the
indicator light will remain on and REPLACE TONER will appear in the display.
Replace the toner cartridge as described above.
The drum cartridge is capable of printing approximately 20,000 pages. When the drum
cartridge nears the end of its life, the % indicator on the operation panel will begin to
blink. The indicator will continue to blink until the cartridge life is over, at which point
the indicator will remain on and DRUM LIFE OVER will appear in the display. Replace
the drum cartridge as described above.
1-4 INSTALLATION
&
DD <P=001>
ATTACHMENTS AND CONNECTIONS
Power lead
FO5600A-ISAC
Plug the power lead into a 230-240 V,
50 Hz, earthed (3-prong) AC outlet.
•• Caution: When disconnecting the fax,
unplug the telephone line cord before
unplugging the power lead.
ON |
Telephone line cord
For
Australia
TEL.
LINE
For New Zealand
OFF 0
Insert one end of the telephone line
cord into the adapter. Insert the other
end of the line cord into the socket on
the back of the fax marked "TEL.
LINE". Plug the adaptor into the
telephone socket on the wall.
•• If desired, you can connect an exten-
TEL.
SET
sion telephone to the socket on the fax
marked "TEL.SET".
Important: In New Zealand, not all standard
telephones will respond to incoming ringing
when connected to the extension socket of the
equipment.
••
Your fax is set for tone dialling. If you are on a pulse only dial line, you must set the fax for
pulse dial ling by changing Option Se tt ing 21. This procedure is described in Ch apter 5,
"Optional Settings".
Moving your fax and reconne ct ing
Should it be necessary to move your fax to a new location, first disconnect the
telephone line cord before disconnecting the power lead. When reconnecting, it is
necessary to connect the power lead before connecting the telephone line cord.
INSTALLATION 1-5
<P=002>
ASSEMBLY AND CONNECTIONS
Trays
Attach the original document OUT
tray by inserting the tabs into the
holes in the fax as shown.
Attach the received document tray by
inserting the tabs into the holes in the
fax as shown.
Verification Stamp
When transmitting a document, you can have your fax stamp each document page as
it is scanned. After scanning, you can check to see if all documents have been
stamped to verify that no double feeds occurred. (A double feed is when two pages
are fed through the scanner at once, which means that one of the pages is not
scanned.) To turn on this function, set Option Setting 27 as described in Chapter 5,
"Optional Settings".
1-6 INSTALLATION
<P=003>
ASSEMBLY AND CONNECTIONS
Connection to a computer
If desired, you can connect the FO-5600 to the serial port of any compatible computer.
If you have the proper software, this will allow you to perform fax operations from your
computer.
Important:
••
Use only the provided PC interface cable to connect your fax to your computer.
1 Insert the male end of the PC interface
cable into the port on the rear of fax
as shown. Tighten the attached
screws with a screwdriver.
2 Insert the female end of the PC
interface cable into the serial
(RS-232C) port on your computer.
Tighten the attached screws with a
screwdriver.
3 Set Option Setting 27 "PC INTERFACE
MODE" to YES to enable the PC
connection. Set Option Setting 28
"RECEIVE UNIT" to choose whether
you want incoming documents to be
received in the computer or printed
out by the fax.
•• The procedure for making these settings is described in Chapter 5, "Optional Settings".
Comments:
••
For information on computer software which can be used with the PC-fax connection,
consult your dealer.
••
If the fax is connected to a computer, there may be occasions when you will not be able to
use the operation panel of the fax. On those occasions the message "COMMUNICATING
W/ PC" will appear in th e fax display.
INSTALLATION 1-7
YF <P=001>
The paper cassette and the paper tray hold the paper on which received documents
are printed. If needed, a second cassette (FO-45A4) is available as an option from
your dealer.
The paper cassette can hold 500 sheets of A4-size paper. The paper tray can hold
150 sheets of A4-size paper.
♦ Your fax has been set at the factory to automatically select the source from which it
draws paper. If desired, you can change this setting to give priority to the tray, the
upper cassette, or the lower cassette (if you have one) by resetting Option Setting
14 (see Chapter 5, "Optional Settings").
♦ When paper runs out in the currently used source (cassette or tray), your fax will
automatically start drawing from the other source if you have one cassette, or the
source set with Option Setting 14 if you have two cassettes. NO PAPER will appear
in the display, followed by the empty source in parenthesis. If desired, you can stop
changeover to the other source by changing Option Setting 15. In this case,
received documents will be stored in memory.
FO5600A-ISLP
LOADING PRINTING PAPER
Caution!
••
Do not use paper which has already been printed on one side by a laser printer or copier.
Loading the paper casset te
1 Grasp the hand hold on the cassette
as shown, lift the cassette slightly,
and then pull it out until it stops.
Press down on the green levers on
each side of the cassette to release it,
and then pull it completely out of the
fax using both hands.
1-8 INSTALLATION
<P=002>
LOADING PAPER
2 Push the pressure plate down until it
locks into position.
3 Place a stack of paper in the cassette,
print side up. Make sure the two far
corners of the paper go under the
paper holders as shown.
•• Make sure the stack of paper is not
higher than the tabs at the top of the
paper guide. If it is, remove some of
the paper.
4 Put the cassette back in the fax.
5 If desired, attach an A4 label to the
cassette.
INSTALLATION 1-9
<P=003>
LOADING PAPER
Loading the paper tray
1 Rotate the received document tray
back. Grasp the hand hold on the
original document IN tray as shown,
and open it.
2 Place the paper in the tray.
3 Close the original document IN tray.
4 If desired, attach an A4 label to the fax
as shown.
1-10 INSTALLATION
AY <P=001>
FO5600A-IPOP
2 INITIAL SETTINGS
A LOOK AT THE OPERATION PANEL
Before you can begin using your fax, there are some settings which must be made
using the keys on the operation panel. First take a moment to familiarize yourself with
the operation panel, and then make the settings as described on the following pages.
LINE STATUS light
This lights when the fax machine or
other device sharing the same line
is using the telephone line.
Display
This displays various
messages during operation
and programming.
Service indicator
This ligh ts when a
proble m occurs whic h
must be fixed by a
service engineer.
Drum cartridge indicator
This blinks when the drum
cartridg e ne ars the end of its
life, and lights steadily when the
drum cart ri dge needs
replacement.
Toner cartridge indi ca to r
This blinks when toner nears
empty, and lights steadily
when the to ner cartridge
needs replacement.
LINE-STATUS RESOLUTION
IN USE STANDARD
FINE
SUPER FINE
HALF TONE
CHANGEOVER
CHANGEOVER key
Two types of information appear in the
display: prompts related to operations
you are performing, and information
about how the fax is using the telephone
line (transmitting, receiving, etc.). Press
this key to switch between the two types
of information.
Paper out indica to r
This blinks whe n one of the
paper sou r ces (cassette or
tray) is out of paper, and lights
steadily when all so urces are
out of paper.
RESOLUTION key
Press this key to adjust
the resolution before
sending or copying a
document.
INITIAL SETTINGS 2-1
<P=002>
A LOOK AT THE OPERATION PANEL
Rapid Dial keys
Press one of these keys to dial a fax
number automatically (these keys
also serve as letter entry keys when
storing a na me).
PAGE COUNTER key
Press this key to have a slash and
the total number of pages added
after each page number on the
pages of a transmitted document.
CONTRAST key
Press this key to adjust the
contrast before sending or
copying a document.
06
05
04
03
02
01
A
09
I
17
Q
25
Y
C
D
B
11
10
K
J
19
18
S
R
27 28 29 30 31 32
26
Z
E
13
12
L
M
21
20
T
U
F
14
N
22
V
CLEARSPSHIFTSPACE
RELAY key
Press this key to send a
document to an ot her fax machine
and have that machine in turn
send the docu men t to a number
of end rece iving machines.
TIMER key
Press this key to set an
operation to be performed
automatically at a later time.
CONFIDENTIAL key
Press this key to send or
print out a co nfidential
document.
08
07
G
H
16
15
O
P
24
23
W
X
(Flip up the
Rapid Key
overlay)
33
A
41
I
CONTRAST
Q
DUPLEX SCAN
Y
34
B
42
J
PAGE COUNTER
R
Z
35
C
43
K
CONFIDENTIAL
S
LIFE key
Press this key, followed
by the "1" key, to check
the total nu mber of
pages printed by the fax
machine.
MEM. STATUS key
Press this key to
check the documents
that have been
scanned into memory
for transmission,
reception or copying.
36
37
E
45
M
RELAY
U
384639
F
N
LIFE
V
CLEARSPSHIFTSPACE
G
47
O
MEM.STATUS
W
DOWN UP
44
D
L
TIMER
T
40
H
48
P
SEARCH DIAL
X
SPACE key
CLEAR key
Press this key to
clear mistakes
when storing
names and
numbers.
DUPLEX SCAN key
Press this key to
transmit or copy
two-sided documents.
Press this key to enter a
space when storing a name.
SHIFT key
Press this key to switch
between upper and
lower case when storing
a name.
→ key, ← key
Press these keys to move
the cursor for ward and
backward when st oring
names and numbers.
SP key
Press this key to enter
symbols wh e n storing
a name.
2-2 INITIAL SETTINGS
SEARCH DIAL key
Press this key to
search by name for
a number stored
for automat ic
dialling.
UP and DOWN keys
Press th es e keys to adjust
the volume of the speaker
when the SPEAKER key
has been pressed, or the
volume of the ringer at all
other times.
<P=003>
SPEED DIAL key
Press this key to dial a
Speed Dial number.
Dial keypad
(numeric ke ys)
Use these keys to direct
dial and program numbers.
FUNCTION key
Press this key to select
various special functions.
BROADCAST key
Press this key to send a
document to a gr ou p of
receiving fax machines.
A LOOK AT THE OPERATION PANEL
REPORT key
Press this key to print out
a report on the transaction
just completed.
DOCUMENT key
Press this key to
transmit a
document w ithout
COPY key
Press this key to make
a copy of a document.
reading it into
memory.
ABC
123
GHI
JKL MNO
456
PQRS
TUV WXYZ
789
0
REDIAL key
Press this key to automatically
redial the last number dialled.
SPEAKER key
Press this key to hear
the line and fax tones
through th e speaker
when send ing a
document.
DEF
FUNCTION
SPEED DIAL
REDIAL
SPEAKER
COVER SHEET key
Press this key to include
a cover shee t with a
transmit ted document.
STOP key
Press this key to stop
operations before they
are completed.
COPY REPORT DOCUMENT
BROADCAST
COVER SHEET
STOP START
PRIORITY
START key
Press this key to send a
document or start an
operation.
PRIORITY key
Press th is key when
you want to transmit
a document ahead of
other documents
waiting in memory for
transmission.
INITIAL SETTINGS 2-3
YF <P=001>
ENTERING YOUR NAME AND FAX NUMBER
To have your name and fax/telephone number printed at the top of every page you
transmit, program them by pressing the panel keys as shown below.
♦ If you enter an incorrect number or letter, flip the Rapid Key overlay up (if it is
down), press the "←" key to move the cursor back to the mistake, and then enter
the correct number or letter. (To move the cursor forward, press the "→" key.)
FO5600A-IPSN
Note:
The fax will not respond if you press the
FUNCTION
telephone line status. Before performing any operations requiring the
make sure the display shows the date and time (press the
switch between the telephone line status and the date and time).
Step Press these keys: Comments
FUNCTION
1
2
5
3
3
1
3
START
2
3
3
(Example)
"ENTRY MODE" will appear in the display.
"OWN PASSCODE SET" will appear in the
display. Note that instead of pressing "3", you
can press "#" or "*" to scroll through the
settings in ENTRY MODE until "OWN
PASSCODE SET" appears, and then press the
START key to select it.
4
Enter your fax numb er (max. of 20 digits ) by
5
pressing the numeric keys. (To insert a space
between di gits, press th e "#" key. To insert a "+",
press the "*" key.)
4
key while the display shows the
FUNCTION
CHANGEOVER
key,
key to
S
A
H
P
R
5
"ENTER SENDERS NAME" will appear. Flip the
Rapid Key overlay down (if it is up), and enter
your name by pressing the appropriate keys as
shown on the following page.
(Example: "SHARP")
START
(Maximum of 24 characters.)
6
STOP STOP
7
2-4 INITIAL SETTINGS
Press the STOP key twice to retu rn t o th e date
and time display.
YF
<P=001>
FO5600A-IPEL
ENTERING LETTERS FOR NAMES
Names are programmed by pressing the letter entry keys (if the Rapid Key overlay is
up, first flip it down). To enter a letter, press the key on which the letter is marked. The
letter will appear in the display.
Letters
To enter a letter, press the
key on which th e letter is
marked.
C
D
E
F
G
B
A
K
L
M
J
I
N
H
O
P
R
Q
Z
Y
Space
Press this key to enter
a space.
Shift
Press this key once to
change case (press it
again to change back).
Comments:
••
To change a letter, move the cu rs or t o th at letter and en te r the desired letter. The new let te r
will replace the old one.
••
To enter a number as part of a name, press the appropriate numeric key on the telephone
dial keypad.
Symbol list
S
T
U
V
W
X
CLEARSPSHIFTSPACE
Cursor right
Press this key to move the
cursor to the right.
Cursor left
Press this key to move the
cursor to the left.
Symbols
Press this key repeatedly
until the desired symbol
appears (see the symbol
list below).
Delete
Press this key to delete the letter
highlighted by the cursor (if the
cursor is to the right of the last
letter entered, it will backspace
and delete the last letter).
To enter a symbol from the list below, press the "SP" key repeatedly until the
desired symbol appears. (Note: To enter two symbols in a row, press the ) key
after you enter the first symbol.)
! " # $ % & ’ ( ) + + , - / : ; < = > ? [ ¥ ] ^ _ p { | } ) ( @ .
INITIAL SETTINGS 2-5
YF <P=001>
The date and time appear in the display, on reports, at the top of each page you
transmit, and are also used for timer operations. Set the date and time by pressing the
keys on the operation panel as shown below.
♦ To correct a mistake, press the STOP key to move the cursor back to the mistake,
and then enter the correct number.
Step Press these keys: Comments
FO5600A-IPSD
SETTING THE DATE AND TIME
FUNCTION
1
2
3
4
4
0
5
0
1
9
1
5
0
6
1
START
7
3
(Example)
(Example: Janu ary)
9 9
(Example: 1999)
5
2
(Example: 10:25)
"ENTRY MODE" will appear in the display.
"DATE & TIME SET MODE" will appear in the
display.
Enter the day of the month (2 digits: "01" to "31").
Enter the month (2 digits: "01" for January, "02"
for February, "12" for December, etc.).
Enter four digits of the year.
Enter a 2-digit number for the ho ur ("00" to "23")
and a 2-digit number for the minute ("00" to "59").
The clock will now start.
2-6 INITIAL SETTINGS
DD <P=001>
DISTINCTIVE RING
If you subscribe to a distinctive ring service from your telephone company, you will
need to turn on the distinctive ring function. When this is done, your fax machine will
signal voice calls by the normal ring pattern, and fax transmissions by a special ring
pattern. In the case of a fax transmission, your fax machine will automatically answer
the call and receive the fax.
Distinctive ring is for the reception of FAX Messages. In this case, your fax will answer
and begin receiving a fax transmission after the number of rings set with Option
Setting 2 (the factory setting is 2 rings).
The factory setting is "NO". If set to "YES", both Australian (Fax Duet) and New
Zealand (FaxAbility) Distinctive Ring are supported.
Important:
FO5600A-IPDR
••
The distinctive ring function can only be used if you subscribe to a distinctive ring service
from your telephone company. Do not turn on distinctive ring if you are on a normal line, as
the fax machine will not operate properly.
Step Press these keys: Comments
1
FUNCTION
4
2
3
1
STOP
4
OPTION SETTING will appear in the display.
DISTINCTIVE RING will appear in the display.
Press "1" (YES) to turn on distinctive ri ng .
Press the STOP key.
INITIAL SETTINGS 2-7
YF <P=001>
STORING NUMBERS FOR AUTOMATIC DIALLING
Automatic dialling is a quick and convenient way of dialling which is done by either
pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key and
entering 1-, 2-, or 3-digit number (Speed Dialling).
To use Automatic Dialling, you must first store the full number in your fax. You can
choose whether to store it in a Rapid Key or assign it to a Speed Dial number. It is
usually convenient to store your most frequently dialled numbers in Rapid Keys.
♦ Rapid Key Dialling: You assign a full fax number to a Rapid Key. You can also
store a name, and a back-up fax number which is automatically dialled if the first fax
number is busy. 48 Rapid Keys are available.
♦ Speed Dialling: You assign a full fax number to a 3-digit Speed Dial number. You
can also store a name. 150 Speed Dial numbers are available.
FO5600A-IPAD
Chain Dialling for area and acc es s c odes
You can also store an area code or access code as an automatic dialling number.
Store the code as a Rapid Key or Speed Dial number as described on the following
page, and press "1" in Step 9 to specify it as a Chain Dialling number.
When you dial that number (the area or access code), the fax will wait for you to dial
the remainder of the number (you can dial the remainder of the number by pressing a
Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by
pressing numeric keys). Note that the remainder of the number should not be
specified as a Chain Dialling number if you store it for Rapid Key or Speed Dialling.
♦ The maximum number of digits which can be dialled at one time by Chain Dialling is
50.
Storing numbers
Comments:
••
You may need to add a pause between certain digits in the number to allow time for
connection. For exa mpl e, if yo u ar e on a PBX tele ph on e sy st em th at req ui res an access
number to be dialled (such as "9") to access an outside line, you will need to enter a pause
between the access number and the telephone/fax number of the other party. Pauses are
entered by pressing the
in a row.
REDIAL
key (2 seconds per pause). Several pauses can be entered
••
To enter letters for names or correct a mistake, see "Entering letters for names" in this
chapter.
2-8 INITIAL SETTINGS
<P=002>
STORING NUMBERS FOR AUTOMATIC DIALLING
Step Press these keys: Comments
FUNCTION
1
2
3
4
1
1
1
A
5
4
5
START
…
3
0
(Example)
(Example)
"ENTRY MODE" will appear in the display.
"FAX/TEL # MODE" will appear in the display.
Select SET.
To store a Rapid Key number, press a Rapid
Key (to select Rapid Keys 33 through 48, flip the
Rapid Key overlay up).
To store a Speed Dial number, press SPEED
DIAL and then press up to 3 numeric keys ("1"
to "150"). (If you press less than 3 numeric keys,
press START to complete the entry.)
Enter the fa x nu mber (max. of 34 dig its including
pauses) using the numeric keys.
6
S
H
…
P
7
(Example)
START
Enter the name of the location or party by
pressing the letter entry keys as described in
"Entering Letter s for Names" in this chapter
(max. of 20 char ac te rs). If you don’t wan t to
enter a name, skip this step.
8
9
10
11
Press "1" if you want to specify the number as a
Chain Dialling number (see the beginning of this
1
5
4
or
4
START
…
2
5
(Example)
section). Otherwise, press "2" or START.
If you pressed "1" or are storing a Speed Dial
number, go to Step 14. (Note: If you specify a
Rapid Key number as a Chain Dial number, you
cannot ente r a ba ck -u p fax number.)
Enter a full back-up fax number.
If you don’t want to enter a back-up number, go
to Step 13.
INITIAL SETTINGS 2-9
<P=003>
STORING NUMBERS FOR AUTOMATIC DIALLING
12
S
H
START
…
(Example)
P
13
STOP
14
Clearing numbers
Note:
Step Press these keys: Comments
1
Step 4 or
You cannot clear a number if it is used in a program or timer operation, if it is used to
specify the relay fax machine in a relay group, or if it is included in a Group Key. First
clear the nu mbe r from the operat ion or group, th en pe r fo r m th e following clearing
procedure. To ch eck where the number is used , pr in t out the Program/Gro up List, the
Timer List, and/or the Relay Group List as described in Chapter 6.
FUNCTION
3
1
Enter a name for the back-up number (max. of
20 letters).
If you don’t want to enter a name, skip this step.
Return to Step 4 to store another number, or
press STOP to exit. If the number is a Rapid Key
number, you can write the name on the label
above the appropriate Rapid Key.
"FAX/TEL. # MODE" will appear in the disp lay.
2
2
1
A
3
(Example)
START
Select CLEAR.
To clear a Rapid Key number, press the
appropriate Rapid Key.
To clear a Speed Dial number, press SPEED
DIAL and then enter the number with the
numeric keys. (If you enter less than 3 digits,
press START to complete the entry.)
4
5
Step 3 or
STOP
Making changes
To make changes in a number previously stored, repeat the storing procedure. Select
the code number for which you want to make changes in Step 4, and then change the
number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).
Changes are made as described in "Entering Letters For Names" in this chapter.
Return to Step 3 to clear another number, or
press STOP to exit.
2-10 INITIAL SETTINGS
<P=004>
STORING NUMBERS FOR AUTOMATIC DIALLING
Storing Numbers in Group Keys
Group Keys allow you to dial a group of fax numbers automatically by simply pressing
the appropriate Group Key once. Group Keys are convenient for the Broadcasting and
Serial Polling functions, which are used to transmit to or receive from a group of other
fax machines.
Any Rapid Key which is not already programmed as a Rapid Key or Program Key can
be used as a Group Key. To program or clear a Group Key, follow the steps below.
♦ Up to 197 fax numbers can be stored in one Group Key.
♦ Only Rapid Keys and Speed Dial numbers (excluding numbers specified as Chain
Dialling numbers) can be stored in a Group Key. No full numbers can be stored.
Step Press these keys: Comments
1
2
3
4
FUNCTION
7
2
or
1
2
B
2
(Example)
1
2
A
B
5
SPEED DIAL
1
……
3
C
START
(Example)
START
"PROGRAM/GROUP MODE" will appear in the
display.
"GROUP ENTRY MODE" will appear in the
display.
Press "1" (SET) to program a Gro up Key, or " 2"
(CLEAR) to clear a Group Key.
Press any R apid Key not already being us ed to
select it as a Group Key.
If you are clearing a Group Key, press it and go
to Step 6.
Enter fax numbers using one or both of the
following methods:
• Press one or more Rapid Keys.
• Enter one or more Speed Dial numbers with
the nume r ic keys, pr essing SPEED DIAL
before each number (if you enter less than
3 digits for a number, press START to
complete the entry).
6
STOP
7
Step 4 or
Return to Step 4 to enter another number, or
press STOP one or more times until you return
to the date and time display.
INITIAL SETTINGS 2-11
DD <P=001>
You can adjust the volume of the speaker and ringer using the UP and DOWN keys
on the operation panel (flip up the Rapid Key overlay to access the keys).
Speaker
The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the
volume of the speaker, press the SPEAKER key and then press the UP or DOWN key
until the desired level appears in the display. Press the STOP key again to turn the
speaker off.
Ringer
The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust the
volume of the ringer, press the UP or DOWN key until the desired level appears in the
display (make sure the SPEAKER has not been pressed). The fax will ring at the new
volume level each time you change the level. If you select OFF, press the START key
to confirm your selection.
FO5600A-IPVA
VOLUME ADJUSTMENT
2-12 INITIAL SETTINGS
YF <P=001>
FO5600A-BOPS
3 BASIC OPERATIONS
SENDING DOCUMENTS
Transmittable documents
Your fax can transmit most standard office documents. Specific guidelines are as
follows:
Size and weight
The size and weight of documents which you can load in the document feeder depend
on whether you load one sheet at a time or several sheets at once.
One sheet at a time:
52 g/m
2
157 g/m
Several sheets at once:
52 g/m
Note:
2
The area of the document which is scanned by the fax is slightly smaller than the actual
document size. Any letters or graphics outside this area cannot be transmitted.
Scanning width: 216 mm for documents up to 226 mm wide.
Scanning length: The length of the sheet minus 4 mm from both the top and
80 g/m
2
2
Maximum of 256 mm for documents 226 mm to 280 mm
wide when redu ce d automatical ly (see following note).
bottom edges.
128 mm
148 mm
280 mm
128 mm
148 mm
280 mm
432 mm
364 mm
Note:
When sending a document wider than 226 mm, your fax will automatically reduce the
width of the ima ge t ra ns m itted to 203 mm. If the document co nt ai ns fine print or
graphics, the copy which the receiving party obtains may be difficult to read due to the
size reduction. This function is automatically disabled if the printing width of the
receiving machine is greater than or equal to the width of the document.
BASIC OPERATIONS 3-1
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