Sharp FO-4500 Operating Manual

MODEL

FO-4500

FACSIMILE

OPERATION MANUAL

QUICK REFERENCE GUIDE

1. INSTALLATION

2. INITIAL SETTINGS

3. BASIC OPERATIONS

4. SPECIAL FUNCTIONS

5. OPTIONAL SETTINGS

6. PRINTING OUT REPORTS AND LISTS

7. MAINTENANCE

8. TROUBLESHOOTING
SPECIFICATIONS
INDEX

FO4500H-CLASS-1

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitt ed with a moulded type mains plug which incorporates a detachable fuse cover,
under no circumstances shou ld the plug be use d without the fuse cover fitted .

In the un l ikely event of the socket outlet in your hom e not being compatible with t he plug supplied, c ut
off the mains plug and fit an appropr iat e type ob ser ving t he wirin g code below.

DANGER: The fuse from the cut- off plug should b e remo ved and the plug should be dispose d of in a
safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a
serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORT A NT

The wires in this mains lead ar e colou red in accorda nce wit h th e following code:

GREEN-AND-YELLOW : Earth
BLUE: Neutral
BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured
markings identifying t he ter minals in your plug, proce ed as follows:
The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which
is marked by the let t er E, or by the safety ea rth sym bol , or coloured green or green-an d-yellow.
The wire which is coloured BLUE must be connected to the term inal which is m a rk ed with t he lette r N
or coloured black.
The wire which is coloured BROWN must be conn ected to the ter minal w h ich is mar ked with the let ter
L or coloured r ed.

This apparatus must be protec ted by a 13A fuse in the mains plug or distribut ion bo ard.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.
Ce matériel répond au x exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive
93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG.
Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC.
Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva
93/68/EEC.

Este equipamento obedece às exigências das directiv as 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiv a
93/68/CEE.
Este aparato satisface las exigencias de las Direc tivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC.
Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC.
Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC.
89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

YF

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FO4500H-QRQR

QUICK REFERENCE GUIDE

Note:

Steps which are optio nal are enclos ed in a dot ted f ram e:

Transmitting documents

Load

Using extension tele­phone

Using SPEAKER key

Direct Keypad
Dialing

Rapid Key Dialing

Speed Dialing

Redialing

document

Load
document

Load
document

Load
document

Load
document

RESOLUTION

→

Wait for

→

reception tone

Load
document

→→

→
→

→

START

→

RESOLUTION

→

Wait for
reception tone

RESOLUTION

RESOLUTION

RESOLUTION

RESOLUTION

→

→

→

Lift telephone
handset

→

→

→

SPEED DIAL

REDIAL

START

Press

SPEAKER

START

Dial (press
numeric keys)

Press Rapid
Key

Enter Speed Dial number
(press numer ic keys, - if less

→

than 3 digits, press
to complete entry)

Wait for

→

reception tone

→

→

Dial using
telephone

Hang up

→→

→

→

Dial (press
numeric keys)

START

START

START

→

QUICK REFERENCE GUIDE Quick-i

<P=002>

QUICK REFERENCE GUIDE

FUNCTION key menu

The following chart shows the layout of the functions and settings accessed by
pressing the FUNCTION key. F irst press the FUNCTION key, the appropriate numeric
key as shown, and then "#" or "*" until the desired setting appears.

Instructions for making each setting appear in the display. If you have any difficulty,
refer to the detailed instructions on the page shown below the setting.

FUNCTION

1

Reception
Mode

(3-14)

2

List ing Mod e

Activity Re port
(6-1)

Timer List (6-3)
Telephone

Number List
(6-3)

Relay Group List
(6-3)

Passcode List
(6-4)

Option Settin g
List (6-4)

Program /Group
List (6-4)

Batch
Transmis sion List
(6-5)

Department
Usage List (6-5)

Confidential
Reception List
(6-5)

Anti Junk Fax
Number List
(6-6)

3

Entry Mode
Fax/Tel

Numbers for
Auto Dialing
(2-8)

Passcode
Number (4-15)

Own Number
and Name Set
(2-4)

Date and Time
Set (2 -6 )

ID Numb er
(4-16)

System Num b e r
(4-15)

Store Junk Fax
Number (4-35)

Department
Code Mode
(4-33)

4

Optional Settings

Fine Resolution
Priority (5-1 )

Number of R in gs
Auto Reception
(5-1)

Number of R in gs
Manual Reception
(5-1)

Auto Listing (5-2 )
Transaction Report

Print Select (5- 2)
Recall Times

(5-2)
Recall Interval

(5-2)
Security Selection

(5-2)
ECM (5-2)
Auto Cover Sheet

(5-2)
Memory Scanning

(5-3)
Copy Scanning

(5-3)
Copy Cut-off (5-3)
Receive Reduce

(5-3)
Image Memory

Print (5-3)
Cassette Selection

(5-4)

Cassette
Changeover (5-4)

Retransmission
Times (5-4)

Retransmission
Interval (5-4)

Heater Mode ( 5-4)
Junk Fax Check

(5-5)
Alarm Volume

(5-5)
Dial Mod e (5 -5)
Quick on Line

(5-5)
Multi TTI (5-5)
Beep Length (5-5)
Department Code

Digits (5-5)
PBX Recall

(5-5)
Verification Stam p

(5-6)
PC-Interface Mode

(5-6)
Receive Unit (5-6)
(Note : The last

three set t in gs ar e
only available if
activated by your
dealer.)

Quick-ii QUICK REFERENCE GUIDE

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QUICK REFERENCE GUIDE

7

Program/Group
Mode

Program Entry
Mode (4 -2 5)

Group Entr y
Mode (2 -1 0)

8

Serial Poll ing
Mode

(4-12)

9

Memory
Polling
Mode

Memory Polling Set
(4-13)

Memory Polling
Clear (4-14)

QUICK REFERENCE GUIDE Quick-iii

QUICK REFERENCE GUIDE

Notes

Quick-iv QUICK REF ERENCE GUIDE

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FO4500H-INBU

INTRODUCTION

Welcome to the FO-4500 and thank you for choosing Sharp! In addition to providing
you with the ease and convenience of plain-paper printing, the FO-4500 features a
variety of special functions designed to increase the range and power of your
communications.

This manual gives you easy-to-follow instructions for insta lling and using the FO-4500.
The Table of Contents will show you where instructions for using each feature are
located. Whilst you may not need to read every section in detail at first, we
recommend you at least review them briefly.

If you have any questions or problems which cannot be solved by reading this manual,
please contact your Sharp dealer.

♦ Keys, switches, and labels on the machine are indicated in BOLD print.
♦ Messages appearing in the display are indicated in CAPITAL LETTERS.

Caution!!

• Use of controls or adjustments or perf ormance of procedures ot her than those specified

herein may result in hazardous radiation exposure.

i

<P=002>

INTRODUCTION

Your Sharp FO-4500 Facsimile Transceiver is approved for connection to the Public
Switched Telephone Network (PSTN), it is also approved for connection via a Private
Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual
Tone Multi-Frequency (DTMF) signalling.

Your facsimile machine is not suitable as an extension to some payphones or for use
on shared service lines.

REN

The Ringer Equivalence Number (REN) of your fax machine is 1.
The total number of instruments that can be connected to an exclusive line is

determined by adding the REN values of each instrument. The total should not exceed

4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise
marked.

Satisfactory ringer operation can not be guaranteed in installations consisting of mixed
apparatus types, even if the REN value does not exceed 4.

♦

Private branch exchange ( PBX) connect ion

Your facsimile machine is approved for connection to the Public Telephone Network
(PSTN) via compatible PBX syst ems. Consult your supplier for a list of suitable PBX
systems. It cannot be guaranteed that this facsimile machine will operate correctly
under all possible conditions of connection to compatible PBX systems.

This facsimile machine has been approved for use of the following facilities:
Tone dialling (DTMF)
Loop disconnect (Pulse dialling)
Memory dialling
Loudspeaking (Call Progress Mo nitor)
On-hook dialling
Automatic answering
Automatic dialling
Automatic clearing
Last number redial
Time break or Earth recall
Series connection of extension telephone(s)
Any other usage will invalidate the approval of the facsimile if as a result it then

ceases to comply with the standards against which approval was granted.

ii

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INTRODUCTION

Series connection

When connected via series apparatus, difficulties may occasionally be experienced
when making calls to the PSTN and by both parties during telephone conversations. If
difficulties are experienced, contact the supplier or maintainer of the series apparatus
in the first instance.

While operation may be possible initially, changes to or modernisation of the network
taking place in the normal course of events may result in the facsimile equipment
being connected to a network service with which it was not designed to be compatible.
Failure of the facsimile / series apparatus to work under these circumstances may not
be the fault of the network operator.

The voltage drop introduced by your facsimile between the PSTN and the associated
apparatus at a current of 40mA d.c. is 2 volts, therefore no additional series
equipment may be connected.

iii

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FO4500H-TCTC

TABLE OF CONTENTS

1. INSTALL AT IO N 1-1

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Printer Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Assembly and Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

2. INITIAL SETTINGS 2-1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Letters for Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

3. BASIC OPERATIONS 3-1

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

4. SPECIAL FUNCTIONS 4-1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Duplex Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

5. OPTIONAL SETTINGS 5-1

6. PRINTING OUT REPORT S AND LISTS 6-1

7. MAINTENANCE 7-1

8. TROUBLESHOOT ING 8-1

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

SPECIFICATI ONS Spec-i
INDEX Index-i

iv

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FO4500H-ISUN

1 INSTALLATION

UNPACKING CHECKLIST

After unpacking your fax, make sure you have all the items shown below. If any are
missing, contact your dealer.

Telephone line
cord

Extension telepho ne
socket a d apter

Received
document t ra y

Original document
OUT tray

Rapid key labels
A4 paper

size labels

Document
carrier

British Tele com fax
book card

Operatio n
manual

Toner cartridge

Drum cartridg e

Precauti ons be fore setting up

♦ The printing unit in the fax generates a small amount of ozone during operation.

The amount is not large enough to be harmful; however, the fax should only be in­stalled in a ventilated room.

♦ The fax must be installed on a level surface.
♦ Keep the f ax away from air conditioners, heaters, direct sunlight, and dust.
♦ If your area experiences a high incidence of lightning or power surges, we recom-

mend that you install surge protectors for the power and telephone lines. Surge pro­tectors can be purchased at most telephone specialty stores.

If the machine is moved from a cold to a warm place, it is possible that condensation
may form on the scanning glass, preventing proper scanning of documents for

INSTALLATIO N 1-1

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INSTALLING THE PRINTER CARTRIDGES

The laser printer in your fax creates printed text and images by applying toner to the
page with a photoconductive drum. Follow the steps below to install or replace the
toner cartridge and the drum cartridge.

1 Press the butt on on th e si de o f the

FO4500H-ISPC

printer compartmen t, and open the
printer cover.

•• Caution! The ribs on the bottom of the
inside of the printer cover become very
hot during printing. Be careful not to
touch them.

•• If you are installing the cartridges for
the first time, go to Step 4.

2 If you are replacing the cartridges,

grasp the handle on the toner
cartridge, and pull the toner cartridge
out of the compartment.

•• If you are only replacing the drum car­tridge, place the toner cartridge on a
piece of paper on a horizontal surface.

•• If you are only replacing the toner car­tridge, go to Step 6.

3 Pull the old drum cartridge out of the

compartment.

4 Remove the new drum cartridge from

its packaging.

1-2 INSTALLATION

<P=002>

INSTALLING THE PRINTER CARTRIDG ES

5 Align the arrowhead on the right side

of the drum cartridge (the right side is
marked "R") with the arrow head
pointing down which is marked on the

L

Left

Right

right side of the compartment , and
insert the cartridge into the

R1

compartment so that th e ends of the
cartridge move along the guides on
the sides of the compartment. Make
sure the cartridge is set firmly in
place.

•• Place the old drum cartridge (if you re­moved one) in the empty drum car­tridge bag, seal the bag, and dispose
of it in a way that conforms to any local
regulations that may exist in your area.

•• If you are not replacing the toner car­tridge, go to Step 7.

6 Remove the new toner cartridge from

its packaging, and shake several
times as shown.

•• This ensures that the toner is well dis­tributed inside the cartridge.

7 Hold the handle of the toner cartridg e

so that the "2" marked on the

2

Left

Right

cartridge is to the right, and insert the
cartridge into the compartment so
that the two knobs on each side of the
cartridge move along the two guides
on each side of the comp artment.
Press the handle down so that the
cartridge sets into place.

•• Place the old toner cartridge (if you re­moved one) in the empty toner car­tridge bag, seal the bag, and dispose
of it in a way that conforms to any local
regulations that may exist in your area.

INSTALLATIO N 1-3

<P=003>

INSTALLING THE PRINT ER CART RIDG ES

8 Close the printer cover.

9 If you replaced the toner cartridge,

10 If you replaced the drum cartridg e,

Note:

LIFE

V

LIFE

V

If you ever need to move or ship the fax, rem ove th e toner cartridg e and drum cartr idge
from the fax first.

2

3

START

reset the toner counter by pressing
the LIFE key (flip up the Rapid Key
overlay if necessary), the "2" key, and
the START key.

START

reset the drum counter by pressing
the LIFE key (flip up the Rapid Key
overlay if necessary), the "3" key, and
the START key.

Replacing the cartridges

The laser printer in your fax uses the following toner cartridge and drum cartridge.
These can be obtained at your dealer or retailer.

FO-45DC TONER CARTRIDG E
FO-45DR DRUM CARTRIDGE

The sample toner cartridge provided with your fax is capable of printing approximately
3700 pages if A4 size paper is used and 4% of each page is covered with toner. The
FO-45DC toner cartridge is capable of printing approximately 5600 pages.

When the toner cartridge nears empty (about 100 pages can still be printed), the &
indicator on the operation panel will begin to blink. When the cartridge is empty, the
indicator light will remain on and REPLACE TONER will appear in the display.
Replace the toner cartridge as described above.

The drum cartridge is capable of printing approximately 20,000 pages. When the drum
cartridge nears the end of its life, the % indicator on the operation panel will begin to
blink. The indicator will continue to blink until the cartridge life is over, at which point
the indicator will remain on and DRUM LIFE OVER will appear in the display. Replace
the drum cartridge as described above.

1-4 INSTALLATION

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ATTACHMENTS AND CONNECTIONS

Power lead

ON |

OFF 0

FO4500E-ISAC

Plug the power lead into a 230 V, 50
Hz, earthed (3-pro ng) AC outlet.

Press the power switch to turn on the
power.

•• Caution: The mains outlet (socket-out-
let) shall be installed near the equip­ment and shall be easily accessible.

•• Import ant : Whenever you unplug the
power lead, disconnect the fax ma­chine from the telephone network first.

Telephone line cord

Plug one end of the telephone line
into the socket on the fax marked
"TEL. LINE". Plug the other end into a
new plan telephone wall socket.

•• If you do not have a new plan tele­phone socket, contact your local tele­phone supplier. Connection to the
telephone network must not be hard

TEL.
LINE

Comments:

••

Your fax is set for tone dialling. If you are on a pulse dial line, you must reset the fax for pulse
dialling. This is done by reset ting O ption Set t ing 23 as descr ibed in Chapte r 5, "Opt iona l
Settings".

••

If you are connect ing the f ax to a PBX, you may ne ed to re set th e fax to the appr opr iat e recall
mode for the PBX. This is done by setting O ption Set tin g 28 as described in Chap ter 5

wired.

•• Eire: Only the supplied c ord should be
used. If a longer cord is required,
please consult your supplier or servic­ing agent.

••

The facsimi le will not ring in respo nse to incom in g calls in the ab sence of main s power to the
machine. For this reason it is recommend ed that the fax is not left as the only telephone
instrument on line when in this state.

••

Your fax cannot be us ed on a key syst em wit hout the nec essa ry adapt ation of the sys te m.
Please consult the installers of the syste m if this is required.

INSTALLATION 1-5

<P=002>

ASSEMBLY AND CONNECTI ON S

Connecting a telephone

TEL.
SET

If desired, you can conn ect a
telephone to the fax machine. Insert
the end of the line for the telephone
into the provided adapter, and then
insert the adapt er plug into the "TEL.
SET" socket on the fax machine.

•• The safety stat us of this socket is TNV,
and is provided for the connection of
approved telephone equipment only.
To ensure continued safety compli-

ance, do not connect any other equip-

ment to this socket.

Trays

Verification Stamp

Attach the original document OUT
tray by inserting the tabs into the
holes in the fax as shown.

Attach the received document tray by
inserting the tabs into the holes in the
fax as shown .

Note:

This function is available as an option. Consult you r dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as
it is scanned. After scanning, you can check to see if all documents have been
stamped to verify that no double feeds occurred. (A double feed is when two pages
are fed through the scanner at once, which means that one of the pages is not
scanned.) To turn on this function, set Option Setting 30 as described in Chapter 5,
"Optional Settings".

1-6 INSTALLATION

<P=003>

Connection to a computer

ASSEMBLY AND CONNECTIONS

Note:

If desired, you can connect the FO-4500 to the serial port of any compatible computer.
If you have the proper software, this will allow you to perform fax operations from your
computer.

Important :

••

This function is available as an option. Consult you r dealer if you wish to use it.

Use only the provide d PC interf ace cable to conn ect your fax to your comp ut er .

1 Insert the male end of the PC interface

cable into the port on the rear of fax
as shown. Tighten the attached
screws with a screwdriver.

2 Insert the female end of the PC

interface cable into the serial
(RS-232C) port on your comp uter.
Tighten the att ached screws w ith a
screwdriver.

3 Set Option Setti n g "PC INTERF A CE

MODE" to YES to enabl e the P C
connectio n . Set Optio n Settin g
"RECEIVE UNIT " to choose w het her
you want incomin g documents to be
received in the computer or printed
out by the fax.

•• The procedure for making these set­tings is described in Chapter 5, "Op­tional Settings".

Comments:

••

For inform ation o n comput er sof t war e which can be use d with the PC- fax con nect ion,
consult your dealer .

••

If the fax is connected to a computer, there may be occas ions when you will not be able to
use the operatio n panel of the fax. On those oc casion s the messa ge "CO M MUNICAT ING
W/ PC" will appear in the fax display.

••

The safety status of the PC inter fa ce port is SELV and is pr ovided only for connec tion to
compatible com put er SELV por ts. Do not connect any non-SEL V equipm en t to this port .

INSTALLATION 1-7

YF <P=001>

The paper cassette and the paper tray hold the paper on which received documents
are printed. If needed, a second cassette (FO-45A4) is available as an option from
your dealer.

The paper cassette can hold 500 sheets of A4-size paper. The paper tray can hold
150 sheets of A4-size paper.

♦ Your fax has been set at the factory to automatically select the source from which it

draws paper. If desired, you can change this setting to give priority to the tray, the
upper cassette, or the lower cassette (if you have one) by resetting Option Setting
16 (see Chapter 5, "Optional Settings").

♦ When paper runs out in the currently used source (cassette or tray), your fax will

automatically start draw ing from the other source if you have one cassette, or th e
source set with Option Setting 16 if you have two cassettes. NO PAPER will appear
in the display, followed by the empty source in parenthesis. If desired, you can stop
changeover to the other source by changing Option Setting 17. In this case,
received documents will be stored in memory.

FO4500H-ISLP

LOADING PRINTING PAPER

Caution!

••

Do not use paper which has alr ead y been print ed on one side by a laser printe r or copie r.

••

The underside of the machine is fitted with a plug for connect ion to the opt ional sec ond pa per
cassette. The safet y status of this plug is SELV and is pr ovide d only for conne ctio n to the
designated optiona l casset te unit .

Loading the paper cassette

1 Grasp the hand hold on the cassette

as shown, lift the cassette slightly,
and then pull it out until it stops.
Press down on the green levers on
each side of the cassette to release it,
and then pull it completely out of the
fax using both hands.

1-8 INSTALLATION

<P=002>

LOADING PAPER

2 Push the pressure plate down until it

locks into position.

3 Place a stack of paper in the cassette,

print side up. Make sure the two far
corners of the pap er go under the
paper holders as shown.

•• Make sure the stack of paper is not
higher than the tabs at the top of the
paper guide. If it is, remove some of
the paper.

4 Put the cassette back in the fax.

5 If desired, attach an A4 label to the

cassette.

INSTALLATION 1-9

<P=003>

LOADING PAPER

Loading the paper tray

1 Rotate the received documen t tray

back. Grasp the hand hold on the
original documen t IN tray as shown,
and open it.

2 Place the paper in the tray.

3 Close the original docu men t IN tray.

4 If desired, attach an A4 label to the fax

as shown.

1-10 INSTALLATION

YF <P=001>

FO4500H-IPOP

2 INITIAL SETTINGS

A LOOK AT THE OPERATION PANEL

Before you can begin using your fax, there are some settings which must be made
using the keys on the operation panel. First take a moment to familiarize yourself with
the operation panel, and then make the settings as described on the following pages.

LINE-STATUS light

This lights when the fax
machine or other device
sharing the same line is
using the telephone line.

Display

This displays various
messages during oper at ion
and program m ing.

Service indi ca to r

This lights when a
problem occurs which
must be fixed by a
service engineer.

Dru m c a rtrid ge ind i c ator

This blinks when the drum
cartrid ge nea rs the end of its
life, and lights stead ily when t he
drum cartridge n eeds
replacement.

Toner cartridge indicator

This blinks when toner near s
empty, and lights steadily
when the toner cartridge
needs replacement .

LINE-STATUS RESOLUTION

IN USE STANDARD

FINE

SUPER FINE

HALF TONE

CHANGEOVER

CHANGEOVER key

Two types of information appea r in the
display: prompts related to operations
you are performing, and information
about how the fax is using the telephone
line (transmitting, receiving , etc.). Press
this key to switch betwe e n the two types
of informat io n.

Paper out indicator

This blinks when one of the
paper sou rc es ( cassette or
tray) is out of paper, and lights
steadily when all source s are
out of paper.

RESOLUTION key

Press this key to adjust
the resolution before
sending or copying a
docume nt .

INITIAL SETTINGS 2-1

<P=002>

A LOOK AT THE OPERATION PANEL

Rapid Dial keys

Press one of these keys to dial a fax
number auto mat ica lly (thes e keys
also serve as letter entry keys when
storin g a n am e).

PAGE COUNTER key

Press this key to have a slash and
the total number of pag es add ed
after each page number on th e
pages of a tra nsm it ted docu m ent .

CONTRAST key

Press this key to adjust the
contrast before send ing or
copying a documen t.

01

02

03

04

05

A

B

C

09

10

I

J

17

18

Q

R

25

26

Y

Z

D

11

12

K

L

19

20

S

T

27 28 29 30 31 32

06

E

F

13

14

M

N

21

22

U

V

CLEARSPSHIFTSPACE

RELAY key

Press this key to send a
document to another fax machine
and have that machine in turn
send the document to a number
of end receiving mach in es.

TIMER key

Press this key to set an
operation to be pe rfor m ed
automatically at a later time.

CONFIDENTIAL key

Press this key to sen d or
pri nt ou t a c onf identia l
document.

07

08

G

H

15

16

O

P

23

24

W

X

(Flip up the
Rapid Key
overlay)

33
A
41

I
CONTRAST
Q

DUPLEX SCAN

Y

34

B

42

J

PAGE COUNTER

R

R

Z

35

C

43

K

CONFIDENTIAL

S

LIFE key

Press this key, f ol lowe d
by the "1" key, to check
the to tal numb er of
pages printed by the fax
machine.

MEM.STATUS key

Press this key to
check the documents
that have been
scanned int o mem ory
for transmission,
reception or copy ing.

36

37

38

D

44

L

TIMER

T

E

45

M

RELAY

U

39

F

G

46

47

N

O

MEM.STATUS

LIFE

V

W

DOWN UP

CLEARSPSHIFTSPACE

40

H

48

P

SEARCH DIAL

X

DUPLEX SCAN key

Press this key to
transmit or copy
two-sided docum ents.

R key

If you are on a P. B. X.
extension, use this key
to transfer or put the
other party on hold.

SPACE key

Press this key to ent er a

CLEAR key

Press this key to
clear mistakes
when storing
names and
numbers.

space when storing a name.

SHIFT key

Press this key to switch
between upper and
lower case when storing
a nam e.

→ key, ← key
Press these ke ys t o move
the cursor forward and
backward when storing
names and numbers.

SP key

Press this key to enter
symbols when storing
a nam e.

2-2 INITIAL SETTINGS

SEARCH DIAL key

Press this key to
search by name for
a number stored
for automatic
dialling.

UP and DOWN keys

Press these keys to adjust
the volume of the speaker
when the SPEAKER key
has been pressed, or the
volume of the ringer at all
othe r tim es.

<P=003>

SPEED DIAL key

Press this key to dial a
Speed Dial numbe r.

Dial keypad
(numeric keys)

Use these ke ys t o dial
and program numbers.

FUNCTION key

Press this key to select
various special functions.

BROADCAST key

Press this key to sen d a
document to a group of
receiving fax machines.

A LOOK AT THE OPERATION PANEL

REPORT key

Press this key to print out
a report on the tra nsac tion
just complet ed.

DOCUMENT key

Press this key to
transmit a document
without reading it

COPY key

Press this key to make
a copy of a document.

into memory .

ABC

123

GHI

JKL MNO

456

PQRS

TUV WXYZ

789

0

REDIAL key

Press this key to auto m atic al ly
redial the last number dialled.

SPEAKER key

Press this key to hea r
the line and fax tones
through the speake r
when sending a
document.

DEF

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

COVER SHEET key

Press this key to includ e
a cover sheet with a
transmit t ed doc um ent .

STOP key
Press this key to stop
oper at io ns bef or e t hey
are complet ed.

COPY REPORT DOCUMENT

BROADCAST

COVER SHEET

STOP START

PRIORITY

START key

Press this key to send or
receive a document .

PRIORITY ke y

Press this key whe n
you want to tra nsm it
a document ahead of
other docum ents
waiting in memory for
transmission.

INITIAL SETTINGS 2-3

YF <P=001>

ENTERING YOUR NAME AND FAX NUMBER

To have your name and fax/telephone number printed at the top of ever y page you
transmit, program them by pressing the panel keys as shown below.

♦ If you enter an incorrect number or letter, flip the Rapid Key overlay up (if it is

down), press the "←" key to move the cursor back to the mistake, and then enter
the correct number or letter. (To move the cursor forward, press the "→" key.)

FO4500H-IPSN

Note:

The fax wi ll not respo nd if yo u pr ess the

FUNCTION

telephone line status. Befor e perform ing an y operations requiring the
make sure the disp lay shows the date and tim e (pre ss the
switch between the t eleph one line status an d the date and time).

Step Press these keys: Comments

FUNCTION

1

2

5

3

3

1

3

START

2

3

3

(Example)

"ENTRY MODE" will appear in the display.

"OWN PASSCODE SET" will appear in the
display. Note that instead of pressing "3", you
can press "#" o r "*" to scr o l l thr o ug h the
settings in ENTRY MODE until "OWN
PASSCODE SET" appears, and then press the
START key to select it.

4

Enter your fax numbe r (m ax. of 20 digit s) by

5

pressing the numeric keys . (To insert a space
between digits, press the "#" key. To insert a "+",
press the "*" key .)

4

key while the display shows the

FUNCTION

CHANGEOVER

key,

key to

S

A

R

H

P

5

(Example: "SHARP")

START

Flip the Rapid Key overlay down (if it is up), and
enter your name by pressing the a ppr opriate
keys as shown on the following page.
(Maximum of 24 charac te rs.)

6

STOP STOP

7

2-4 INITIAL SETTINGS

Press the STOP key twice to retur n to the date
and time display.

YF

<P=001>

FO4500H-IPEL

ENTERING LETTERS FOR NAMES

Names are programmed by pressing the letter entry keys (if the Rapid Key overlay is
up, first flip it down). To enter a letter, press the key on which the letter is marked. The
letter will appear in the display.

Letters

To ente r a le t t er , pr ess the
key on which the letter is
marked.

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

Y

Z

Space

Pres s this key t o enter
a space.

Shift

Press this key once t o
change case (pr ess it
again to change back).

Comments:

••

To change a lette r, move the cur sor to tha t letter and ent er the des ired letter . The new lett er
will replace the old one.

••

To enter a numbe r as part of a name , pres s the approp riat e nu mer ic key on the teleph one
dial keypad.

Symbol list

S

T

U

V

W

X

CLEARSPSHIFTSPACE

Cursor right

Press this key to move the
cursor to the right.

Curso r left

Press this key to mov e the
cursor to the lef t.

Symbols

Press this key repeat ed ly
until the desired sy m bo l
appears (see the symb ol
list below).

Delete

Press this key to de lete the letter
highlighted by the cursor (if the
cursor is to the righ t of the last
letter entered, it will backspac e
and delete the last lett er) .

To enter a symbol fro m the list below, pr ess the " SP" key repeate dly unti l the
desired symbo l appear s. (Not e: To enter two symbols in a r ow, pre ss the ) key
after you en ter the f irs t symbol. )

! " # $ % & ’ ( ) + , - / : ; < = > ? [ ¥ ] ^ _ { | } → ← @ .

INITIAL SETTINGS 2-5

YF <P=001>

The date and time appear in the display, on reports, at the top of each page you
transmit, and are also used for timer operations. Set the date and time by pressing the
keys on the operation panel as shown below.

♦ To correct a mistake, press the ST OP key to move the cursor back to the mistake,

and then enter the correct number.

♦ The time setting will change automatically at the beginning and end of summertime.

Step Press these keys: Comments

FO4500H-IPSD

SETTING THE DATE AND TIME

FUNCTION

1

2

3

4

5

6

4

0

5

0

1

7

9

0

1

START

7

3

(Example)

(Example: January)

(Example : 1997)

5

2

(Example: 10:25)

"ENTRY MODE" will appear in the display.

"DATE & TIME SET MODE" will appear in the
display.

Enter the day of the month (2 digits : "01" to "31").

Enter the month (2 digits: "01" for Januar y, "02"
for February, "12" for December, etc.).

Enter the last two digits of the year.

Enter a 2-digit number for the hour ("00" to "23")
and a 2-digit number for the minute ("00 " to "59").

The clock will now start.

2-6 INITIAL SETTINGS

YF <P=001>

FO4500H-IPAD

STORING NUMBERS FOR AUTOMATIC DIALLING

Automatic dialling is a quick and convenient way of dialling which is done by either
pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key an d
entering 1-, 2-, or 3-digit number (Speed Dialling).

To use Automatic Dialling, you must first store the full number in your fax. You can
choose whether to store it in a Rapid Key or assign it to a Speed Dial number. It is
usually convenient to store your most frequently dialled numbers in Rapid Keys.

♦ Rapid Key Dialling: You assign a full fax number to a Rapid Key. You can also

store a name, and a back-up fax number which is automatically dialled if the first fax
number is busy. 48 Rapid Keys are available.

♦ Speed Dial ling : You assign a full fax or voice number to a 3-digit Speed Dial num-

ber. You can also store a name. 100 Speed Dial numbers are available.

Chain Dialli ng for area and ac cess code s

You can also store an area code or access code as an automatic dialling number.
Store the code as a Rapid Key or Speed Dial number as described on the following
page, and press "1" in Step 9 to specify it as a Chain Dialling number.

When you dial that number (the area or access code), the fax will wait for you to dial
the remainder of the number (you can dial the remainder of the number by pressing a
Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by
pressing numeric keys). Note that the remainder of the number should not be
specified as a Chain Dialling number if you store it for Rapid Key or Speed Dialling.

♦ The maximum number of digits which can be dialled at one time by Chain Dialling is

50.

Storing numbers

Comments:

••

You may need to add a pause bet wee n cer tain digits to allow time for connect ion. For
example, if you are on a PBX telepho ne sys tem that requ ires an acce ss numb er to be dialled
(such as "9") for an outside line, you may need t o enter a pause bet ween the access num be r
and the number of the receiving f ax mach ine.

••

Pauses are ent ered by pr es sing the
necessary. The first pause entered gives a time delay of about 4 seconds, and subsequent
pauses give dela ys of 0.9 seco nds ea ch. The tot al dur at ion of paus es ent er ed for any one f ax
or voice number canno t exceed 11 seconds.

REDIAL

key, and several can be enter ed in a row if

••

To confir m that Aut om a tic Dialling numbers have been stor ed c o rre c tly, print out the
Telephone List. The proc edur e for doing this is desc ribe d in Chapt er 6, "Print in g out Repor ts
and Lists".

••

To enter letter s for nam es or correct a mist ake, see "En tering letter s for nam es" in this
chapter.

INITIAL SETTINGS 2-7

<P=002>

STORING NUMBERS FO R AUT OMAT IC DIALING

Step Press these keys: Comments

FUNCTION

1

2

3

4

5

1

1

1
A

5

4

START

…

3

0

(Example )

(Example )

"ENTRY MODE" will appear in the display.

"FAX/TEL # MODE" will appear in the display.

Select SET.

To store a Rapid Key number , press a Rapid
Key (to select Rapid Keys 33 throug h 48, flip the
Rapid Key over lay up ).
To store a Speed Dial numbe r, press SPEED
DIAL and the n pr ess up to 3 nu m er ic keys (" 1 "
to "100"). (If you press less than 3 num e ric ke ys,
pres s START to complet e t he entr y.)

Enter the fax number (max. of 34 digits including
pauses) using the num eric key s.

6

S

H

…

P

7

(Example )

START

Enter the name of the location or party by
pressing the lette r entry keys as described i n
"Entering Lett er s for Nam es" in this chapt er
(max. of 20 cha ra ct er s) . I f you don’t want to
enter a name, skip this step.

8

Press "1" if you want to specify the num ber as a
Chain Dialling number (see the beginning of this
section). Other wise, press "2" or START.
If you press ed "1 " or are storing a Sp e ed Dial
number, go to Step 14. (Note: If you specify a
Rapid Key numbe r as a Chain Dial num ber , you
cannot enter a bac k-up f ax num b er .)

Enter a full back-up fax number.
If you don’t want to enter a back-up num be r, go
to Step 13.

9

10

1

4

5

or

4

START

…

2

5

(Example )

11

2-8 INITIAL SETTINGS

<P=003>

STORING NUMBERS FOR AUT O MAT I C DIALING

12

S

H

START

…

(Example)

P

13

STOP

14

Clearing numbe rs

Note:

Step Press these keys: Comments

Step 4 or

You cannot clear a number if it is used in a progr am or timer ope ra tion , if it is used to
specify the relay fax mach ine in a relay group, or if it is included in a Group Key. First
clear the number from the operation or group, then perfor m t he f o l lowing clearing
procedu re. To check wh ere th e numb e r is used, print out the Pr ogr am /G r oup List , the
Timer List, and/ or the Relay Gr oup List as described in Chapter 6.

1

FUNCTION

3

1

Enter a name for the back-up number (max. of
20 letters).
If you don’t want to ent er a name, skip this step.

Return to Step 4 t o stor e anoth e r num ber , or
pres s STO P to exit. If the num ber is a Rapid Key
numb er , you c an wri t e th e na m e on the labe l
above the ap propr iat e Rapid Key.

"FAX/TEL. # MODE" will appear in the display.

2

2

1

A

3

(Example )

START

Select CLEAR.

To clear a Rapid Key numb er , pres s the
appropriat e Rapid Key.
To clear a Speed Dial number, press SPEED
DIAL and then enter th e number with the
numeric keys. (If you enter less than 3 digit s,
pres s START to complet e t he entr y.)

4

STOP

Step 3 or

5

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select
the code number for which you want to make changes in Step 4, and then change the
number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).
Changes are made as described in "Entering Letters For Names" in this chapter.

Return to Step 3 t o clear anot he r nu mber , or
pres s STO P to exit.

INITIAL SETTINGS 2-9

<P=004>

STORING NUMBERS FO R AUT OMAT IC DIALING

Storing Numbers in Grou p Keys

Group Keys allow you to dial a group of fax numbers automatically by simply pressing
the appropriate Group Key once. Group Keys are convenient for the Broadcasting and
Serial Polling functions, which are used to transmit to or receive from a group of other
fax machines.

Any Rapid Key which is not already programmed as a Rapid Key or Program Key can
be used as a Group Key. To program or clear a Group Key, follow the steps below.

♦ Up to 147 fax numbers can be stored in one Group Key.
♦ Only Rapid Keys and Speed Dial numbers (excluding numbers specified as Chain

Dialling numbers) can be stored in a Group Key. No full numbers can be stored.

Step Press these keys: Comments

1

2

3

4

FUNCTION

1

7

2

or

2

2
B

(Example )

1

2

A

B

5

SPEED DIAL

1

……

3
C

START

(Example )

START

"PROGRAM/GRO UP MODE" will appear in the
display.

"GROUP ENTRY MODE" will appear in the
display.

Press "1" (SET) to progra m a Group Key, or "2"
(CLEAR) to clear a Group Key.

Press any Rapid Key not already being used to
select it as a Group K ey .
If you are clearing a Group Key, press it and go
to Step 6.

Enter fax numb ers using on e or both of the
following methods:

• Press one or more Rapid Keys.

• Enter one or m or e Speed Dial numbers with

the numeric keys, pressing SPEED DIAL
before e a ch numbe r ( if you enter le ss t h a n
3 digits for a numb er , press START to
complete the en tr y) .

6

STOP

7

Step 4 or

Return to St ep 4 to ent er anoth e r num ber , or
pres s STO P one or mor e t ime s unti l you retu rn
to the date and time display.

2-10 INITIAL SETTINGS