Sharp FO-4500 Operating Manual

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MODEL

FO-4500

FACSIMILE

OPERATION MANUAL

QUICK REFERENCE GUIDE

1. INSTALLATION

2. INITIAL SETTINGS

3. BASIC OPERATIONS

4. SPECIAL FUNCTIONS

5. OPTIONAL SETTINGS

6. PRINTING OUT REPORTS AND LISTS

7. MAINTENANCE

8. TROUBLESHOOTING SPECIFICATIONS INDEX

FO4500H-CLASS-1

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitt ed with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances shou ld the plug be use d without the fuse cover fitted .

In the un l ikely event of the socket outlet in your hom e not being compatible with t he plug supplied, c ut off the mains plug and fit an appropr iat e type ob ser ving t he wirin g code below.

DANGER: The fuse from the cut- off plug should b e remo ved and the plug should be dispose d of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORT A NT

The wires in this mains lead ar e colou red in accorda nce wit h th e following code:

GREEN-AND-YELLOW : Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying t he ter minals in your plug, proce ed as follows: The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the let t er E, or by the safety ea rth sym bol , or coloured green or green-an d-yellow. The wire which is coloured BLUE must be connected to the term inal which is m a rk ed with t he lette r N or coloured black. The wire which is coloured BROWN must be conn ected to the ter minal w h ich is mar ked with the let ter L or coloured r ed.

This apparatus must be protec ted by a 13A fuse in the mains plug or distribut ion bo ard.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG. Ce matériel répond au x exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva 93/68/EEC.

Este equipamento obedece às exigências das directiv as 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiv a 93/68/CEE. Este aparato satisface las exigencias de las Direc tivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

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FO4500H-QRQR

QUICK REFERENCE GUIDE

Note:

Steps which are optio nal are enclos ed in a dot ted f ram e:

Transmitting documents

Load

Using extension telephone

Using SPEAKER key

Direct Keypad Dialing

Rapid Key Dialing

Speed Dialing

Redialing

document

Load document

RESOLUTION

→

Wait for

→

reception tone

Load document

→→

→ →

→

START

→

RESOLUTION

→

Wait for reception tone

RESOLUTION

→

Lift telephone handset

→

SPEED DIAL

REDIAL

START

Press

SPEAKER

START

Dial (press numeric keys)

Press Rapid Key

Enter Speed Dial number (press numer ic keys, - if less

→

than 3 digits, press to complete entry)

Wait for

→

reception tone

→

Dial using telephone

Hang up

→→

→

Dial (press numeric keys)

START

→

QUICK REFERENCE GUIDE Quick-i

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QUICK REFERENCE GUIDE

FUNCTION key menu

The following chart shows the layout of the functions and settings accessed by pressing the FUNCTION key. F irst press the FUNCTION key, the appropriate numeric key as shown, and then "#" or "*" until the desired setting appears.

Instructions for making each setting appear in the display. If you have any difficulty, refer to the detailed instructions on the page shown below the setting.

FUNCTION

Reception Mode

(3-14)

List ing Mod e

Activity Re port (6-1)

Timer List (6-3) Telephone

Number List (6-3)

Relay Group List (6-3)

Passcode List (6-4)

Option Settin g List (6-4)

Program /Group List (6-4)

Batch Transmis sion List (6-5)

Department Usage List (6-5)

Confidential Reception List (6-5)

Anti Junk Fax Number List (6-6)

Entry Mode Fax/Tel

Numbers for Auto Dialing (2-8)

Passcode Number (4-15)

Own Number and Name Set (2-4)

Date and Time Set (2 -6 )

ID Numb er (4-16)

System Num b e r (4-15)

Store Junk Fax Number (4-35)

Department Code Mode (4-33)

Optional Settings

Fine Resolution Priority (5-1 )

Number of R in gs Auto Reception (5-1)

Number of R in gs Manual Reception (5-1)

Auto Listing (5-2 ) Transaction Report

Print Select (5- 2) Recall Times

(5-2) Recall Interval

(5-2) Security Selection

(5-2) ECM (5-2) Auto Cover Sheet

(5-2) Memory Scanning

(5-3) Copy Scanning

(5-3) Copy Cut-off (5-3) Receive Reduce

(5-3) Image Memory

Print (5-3) Cassette Selection

(5-4)

Cassette Changeover (5-4)

Retransmission Times (5-4)

Retransmission Interval (5-4)

Heater Mode ( 5-4) Junk Fax Check

(5-5) Alarm Volume

(5-5) Dial Mod e (5 -5) Quick on Line

(5-5) Multi TTI (5-5) Beep Length (5-5) Department Code

Digits (5-5) PBX Recall

(5-5) Verification Stam p

(5-6) PC-Interface Mode

(5-6) Receive Unit (5-6) (Note : The last

three set t in gs ar e only available if activated by your dealer.)

Quick-ii QUICK REFERENCE GUIDE

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QUICK REFERENCE GUIDE

Program/Group Mode

Program Entry Mode (4 -2 5)

Group Entr y Mode (2 -1 0)

Serial Poll ing Mode

(4-12)

Memory Polling Mode

Memory Polling Set (4-13)

Memory Polling Clear (4-14)

QUICK REFERENCE GUIDE Quick-iii

QUICK REFERENCE GUIDE

Notes

Quick-iv QUICK REF ERENCE GUIDE

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FO4500H-INBU

INTRODUCTION

Welcome to the FO-4500 and thank you for choosing Sharp! In addition to providing you with the ease and convenience of plain-paper printing, the FO-4500 features a variety of special functions designed to increase the range and power of your communications.

This manual gives you easy-to-follow instructions for insta lling and using the FO-4500. The Table of Contents will show you where instructions for using each feature are located. Whilst you may not need to read every section in detail at first, we recommend you at least review them briefly.

If you have any questions or problems which cannot be solved by reading this manual, please contact your Sharp dealer.

♦ Keys, switches, and labels on the machine are indicated in BOLD print. ♦ Messages appearing in the display are indicated in CAPITAL LETTERS.

Caution!!

• Use of controls or adjustments or perf ormance of procedures ot her than those specified

herein may result in hazardous radiation exposure.

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INTRODUCTION

Your Sharp FO-4500 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling.

Your facsimile machine is not suitable as an extension to some payphones or for use on shared service lines.

REN

The Ringer Equivalence Number (REN) of your fax machine is 1. The total number of instruments that can be connected to an exclusive line is

determined by adding the REN values of each instrument. The total should not exceed

4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise marked.

Satisfactory ringer operation can not be guaranteed in installations consisting of mixed apparatus types, even if the REN value does not exceed 4.

♦

Private branch exchange ( PBX) connect ion

Your facsimile machine is approved for connection to the Public Telephone Network (PSTN) via compatible PBX syst ems. Consult your supplier for a list of suitable PBX systems. It cannot be guaranteed that this facsimile machine will operate correctly under all possible conditions of connection to compatible PBX systems.

This facsimile machine has been approved for use of the following facilities: Tone dialling (DTMF) Loop disconnect (Pulse dialling) Memory dialling Loudspeaking (Call Progress Mo nitor) On-hook dialling Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone(s) Any other usage will invalidate the approval of the facsimile if as a result it then

ceases to comply with the standards against which approval was granted.

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INTRODUCTION

Series connection

When connected via series apparatus, difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations. If difficulties are experienced, contact the supplier or maintainer of the series apparatus in the first instance.

While operation may be possible initially, changes to or modernisation of the network taking place in the normal course of events may result in the facsimile equipment being connected to a network service with which it was not designed to be compatible. Failure of the facsimile / series apparatus to work under these circumstances may not be the fault of the network operator.

The voltage drop introduced by your facsimile between the PSTN and the associated apparatus at a current of 40mA d.c. is 2 volts, therefore no additional series equipment may be connected.

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FO4500H-TCTC

TABLE OF CONTENTS

1. INSTALL AT IO N 1-1

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Installing the Printer Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Assembly and Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

2. INITIAL SETTINGS 2-1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Letters for Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

3. BASIC OPERATIONS 3-1

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

4. SPECIAL FUNCTIONS 4-1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Anti Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Duplex Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

5. OPTIONAL SETTINGS 5-1

6. PRINTING OUT REPORT S AND LISTS 6-1

7. MAINTENANCE 7-1

8. TROUBLESHOOT ING 8-1

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

SPECIFICATI ONS Spec-i INDEX Index-i

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FO4500H-ISUN

1 INSTALLATION

UNPACKING CHECKLIST

After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer.

Telephone line cord

Extension telepho ne socket a d apter

Received document t ra y

Original document OUT tray

Rapid key labels A4 paper

size labels

Document carrier

British Tele com fax book card

Operatio n manual

Toner cartridge

Drum cartridg e

Precauti ons be fore setting up

♦ The printing unit in the fax generates a small amount of ozone during operation.

The amount is not large enough to be harmful; however, the fax should only be installed in a ventilated room.

♦ The fax must be installed on a level surface. ♦ Keep the f ax away from air conditioners, heaters, direct sunlight, and dust. ♦ If your area experiences a high incidence of lightning or power surges, we recom-

mend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for

INSTALLATIO N 1-1

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INSTALLING THE PRINTER CARTRIDGES

The laser printer in your fax creates printed text and images by applying toner to the page with a photoconductive drum. Follow the steps below to install or replace the toner cartridge and the drum cartridge.

1 Press the butt on on th e si de o f the

FO4500H-ISPC

printer compartmen t, and open the printer cover.

•• Caution! The ribs on the bottom of the inside of the printer cover become very hot during printing. Be careful not to touch them.

•• If you are installing the cartridges for the first time, go to Step 4.

2 If you are replacing the cartridges,

grasp the handle on the toner cartridge, and pull the toner cartridge out of the compartment.

•• If you are only replacing the drum cartridge, place the toner cartridge on a piece of paper on a horizontal surface.

•• If you are only replacing the toner cartridge, go to Step 6.

3 Pull the old drum cartridge out of the

compartment.

4 Remove the new drum cartridge from

its packaging.

1-2 INSTALLATION

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INSTALLING THE PRINTER CARTRIDG ES

5 Align the arrowhead on the right side

of the drum cartridge (the right side is marked "R") with the arrow head pointing down which is marked on the

Left

Right

right side of the compartment , and insert the cartridge into the

compartment so that th e ends of the cartridge move along the guides on the sides of the compartment. Make sure the cartridge is set firmly in place.

•• Place the old drum cartridge (if you removed one) in the empty drum cartridge bag, seal the bag, and dispose of it in a way that conforms to any local regulations that may exist in your area.

•• If you are not replacing the toner cartridge, go to Step 7.

6 Remove the new toner cartridge from

its packaging, and shake several times as shown.

•• This ensures that the toner is well distributed inside the cartridge.

7 Hold the handle of the toner cartridg e

so that the "2" marked on the

Left

Right

cartridge is to the right, and insert the cartridge into the compartment so that the two knobs on each side of the cartridge move along the two guides on each side of the comp artment. Press the handle down so that the cartridge sets into place.

•• Place the old toner cartridge (if you removed one) in the empty toner cartridge bag, seal the bag, and dispose of it in a way that conforms to any local regulations that may exist in your area.

INSTALLATIO N 1-3

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INSTALLING THE PRINT ER CART RIDG ES

8 Close the printer cover.

9 If you replaced the toner cartridge,

10 If you replaced the drum cartridg e,

Note:

LIFE

If you ever need to move or ship the fax, rem ove th e toner cartridg e and drum cartr idge from the fax first.

START

reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay if necessary), the "2" key, and the START key.

START

reset the drum counter by pressing the LIFE key (flip up the Rapid Key overlay if necessary), the "3" key, and the START key.

Replacing the cartridges

The laser printer in your fax uses the following toner cartridge and drum cartridge. These can be obtained at your dealer or retailer.

FO-45DC TONER CARTRIDG E FO-45DR DRUM CARTRIDGE

The sample toner cartridge provided with your fax is capable of printing approximately 3700 pages if A4 size paper is used and 4% of each page is covered with toner. The FO-45DC toner cartridge is capable of printing approximately 5600 pages.

When the toner cartridge nears empty (about 100 pages can still be printed), the & indicator on the operation panel will begin to blink. When the cartridge is empty, the indicator light will remain on and REPLACE TONER will appear in the display. Replace the toner cartridge as described above.

The drum cartridge is capable of printing approximately 20,000 pages. When the drum cartridge nears the end of its life, the % indicator on the operation panel will begin to blink. The indicator will continue to blink until the cartridge life is over, at which point the indicator will remain on and DRUM LIFE OVER will appear in the display. Replace the drum cartridge as described above.

1-4 INSTALLATION

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ATTACHMENTS AND CONNECTIONS

Power lead

ON |

OFF 0

FO4500E-ISAC

Plug the power lead into a 230 V, 50 Hz, earthed (3-pro ng) AC outlet.

Press the power switch to turn on the power.

•• Caution: The mains outlet (socket-out- let) shall be installed near the equipment and shall be easily accessible.

•• Import ant : Whenever you unplug the power lead, disconnect the fax machine from the telephone network first.

Telephone line cord

Plug one end of the telephone line into the socket on the fax marked "TEL. LINE". Plug the other end into a new plan telephone wall socket.

•• If you do not have a new plan telephone socket, contact your local telephone supplier. Connection to the telephone network must not be hard

TEL. LINE

Comments:

••

Your fax is set for tone dialling. If you are on a pulse dial line, you must reset the fax for pulse dialling. This is done by reset ting O ption Set t ing 23 as descr ibed in Chapte r 5, "Opt iona l Settings".

••

If you are connect ing the f ax to a PBX, you may ne ed to re set th e fax to the appr opr iat e recall mode for the PBX. This is done by setting O ption Set tin g 28 as described in Chap ter 5

wired.

•• Eire: Only the supplied c ord should be used. If a longer cord is required, please consult your supplier or servicing agent.

••

The facsimi le will not ring in respo nse to incom in g calls in the ab sence of main s power to the machine. For this reason it is recommend ed that the fax is not left as the only telephone instrument on line when in this state.

••

Your fax cannot be us ed on a key syst em wit hout the nec essa ry adapt ation of the sys te m. Please consult the installers of the syste m if this is required.

INSTALLATION 1-5

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ASSEMBLY AND CONNECTI ON S

Connecting a telephone

TEL. SET

If desired, you can conn ect a telephone to the fax machine. Insert the end of the line for the telephone into the provided adapter, and then insert the adapt er plug into the "TEL. SET" socket on the fax machine.

•• The safety stat us of this socket is TNV, and is provided for the connection of approved telephone equipment only. To ensure continued safety compli-

ance, do not connect any other equip-

ment to this socket.

Trays

Verification Stamp

Attach the original document OUT tray by inserting the tabs into the holes in the fax as shown.

Attach the received document tray by inserting the tabs into the holes in the fax as shown .

Note:

This function is available as an option. Consult you r dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.) To turn on this function, set Option Setting 30 as described in Chapter 5, "Optional Settings".

1-6 INSTALLATION

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Connection to a computer

ASSEMBLY AND CONNECTIONS

Note:

If desired, you can connect the FO-4500 to the serial port of any compatible computer. If you have the proper software, this will allow you to perform fax operations from your computer.

Important :

••

This function is available as an option. Consult you r dealer if you wish to use it.

Use only the provide d PC interf ace cable to conn ect your fax to your comp ut er .

1 Insert the male end of the PC interface

cable into the port on the rear of fax as shown. Tighten the attached screws with a screwdriver.

2 Insert the female end of the PC

interface cable into the serial (RS-232C) port on your comp uter. Tighten the att ached screws w ith a screwdriver.

3 Set Option Setti n g "PC INTERF A CE

MODE" to YES to enabl e the P C connectio n . Set Optio n Settin g "RECEIVE UNIT " to choose w het her you want incomin g documents to be received in the computer or printed out by the fax.

•• The procedure for making these settings is described in Chapter 5, "Optional Settings".

Comments:

••

For inform ation o n comput er sof t war e which can be use d with the PC- fax con nect ion, consult your dealer .

••

If the fax is connected to a computer, there may be occas ions when you will not be able to use the operatio n panel of the fax. On those oc casion s the messa ge "CO M MUNICAT ING W/ PC" will appear in the fax display.

••

The safety status of the PC inter fa ce port is SELV and is pr ovided only for connec tion to compatible com put er SELV por ts. Do not connect any non-SEL V equipm en t to this port .

INSTALLATION 1-7

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The paper cassette and the paper tray hold the paper on which received documents are printed. If needed, a second cassette (FO-45A4) is available as an option from your dealer.

The paper cassette can hold 500 sheets of A4-size paper. The paper tray can hold 150 sheets of A4-size paper.

♦ Your fax has been set at the factory to automatically select the source from which it

draws paper. If desired, you can change this setting to give priority to the tray, the upper cassette, or the lower cassette (if you have one) by resetting Option Setting 16 (see Chapter 5, "Optional Settings").

♦ When paper runs out in the currently used source (cassette or tray), your fax will

automatically start draw ing from the other source if you have one cassette, or th e source set with Option Setting 16 if you have two cassettes. NO PAPER will appear in the display, followed by the empty source in parenthesis. If desired, you can stop changeover to the other source by changing Option Setting 17. In this case, received documents will be stored in memory.

FO4500H-ISLP

LOADING PRINTING PAPER

Caution!

••

Do not use paper which has alr ead y been print ed on one side by a laser printe r or copie r.

••

The underside of the machine is fitted with a plug for connect ion to the opt ional sec ond pa per cassette. The safet y status of this plug is SELV and is pr ovide d only for conne ctio n to the designated optiona l casset te unit .

Loading the paper cassette

1 Grasp the hand hold on the cassette

as shown, lift the cassette slightly, and then pull it out until it stops. Press down on the green levers on each side of the cassette to release it, and then pull it completely out of the fax using both hands.

1-8 INSTALLATION

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LOADING PAPER

2 Push the pressure plate down until it

locks into position.

3 Place a stack of paper in the cassette,

print side up. Make sure the two far corners of the pap er go under the paper holders as shown.

•• Make sure the stack of paper is not higher than the tabs at the top of the paper guide. If it is, remove some of the paper.

4 Put the cassette back in the fax.

5 If desired, attach an A4 label to the

cassette.

INSTALLATION 1-9

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LOADING PAPER

Loading the paper tray

1 Rotate the received documen t tray

back. Grasp the hand hold on the original documen t IN tray as shown, and open it.

2 Place the paper in the tray.

3 Close the original docu men t IN tray.

4 If desired, attach an A4 label to the fax

as shown.

1-10 INSTALLATION

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FO4500H-IPOP

2 INITIAL SETTINGS

A LOOK AT THE OPERATION PANEL

Before you can begin using your fax, there are some settings which must be made using the keys on the operation panel. First take a moment to familiarize yourself with the operation panel, and then make the settings as described on the following pages.

LINE-STATUS light

This lights when the fax machine or other device sharing the same line is using the telephone line.

Display

This displays various messages during oper at ion and program m ing.

Service indi ca to r

This lights when a problem occurs which must be fixed by a service engineer.

Dru m c a rtrid ge ind i c ator

This blinks when the drum cartrid ge nea rs the end of its life, and lights stead ily when t he drum cartridge n eeds replacement.

Toner cartridge indicator

This blinks when toner near s empty, and lights steadily when the toner cartridge needs replacement .

LINE-STATUS RESOLUTION

IN USE STANDARD

FINE

SUPER FINE

HALF TONE

CHANGEOVER

CHANGEOVER key

Two types of information appea r in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving , etc.). Press this key to switch betwe e n the two types of informat io n.

Paper out indicator

This blinks when one of the paper sou rc es ( cassette or tray) is out of paper, and lights steadily when all source s are out of paper.

RESOLUTION key

Press this key to adjust the resolution before sending or copying a docume nt .

INITIAL SETTINGS 2-1

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A LOOK AT THE OPERATION PANEL

Rapid Dial keys

Press one of these keys to dial a fax number auto mat ica lly (thes e keys also serve as letter entry keys when storin g a n am e).

PAGE COUNTER key

Press this key to have a slash and the total number of pag es add ed after each page number on th e pages of a tra nsm it ted docu m ent .

CONTRAST key

Press this key to adjust the contrast before send ing or copying a documen t.

27 28 29 30 31 32

CLEARSPSHIFTSPACE

RELAY key

Press this key to send a document to another fax machine and have that machine in turn send the document to a number of end receiving mach in es.

TIMER key

Press this key to set an operation to be pe rfor m ed automatically at a later time.

CONFIDENTIAL key

Press this key to sen d or pri nt ou t a c onf identia l document.

(Flip up the Rapid Key overlay)

33 A 41

I CONTRAST Q

DUPLEX SCAN

PAGE COUNTER

CONFIDENTIAL

LIFE key

Press this key, f ol lowe d by the "1" key, to check the to tal numb er of pages printed by the fax machine.

MEM.STATUS key

Press this key to check the documents that have been scanned int o mem ory for transmission, reception or copy ing.

TIMER

RELAY

MEM.STATUS

LIFE

DOWN UP

CLEARSPSHIFTSPACE

SEARCH DIAL

DUPLEX SCAN key

Press this key to transmit or copy two-sided docum ents.

R key

If you are on a P. B. X. extension, use this key to transfer or put the other party on hold.

SPACE key

Press this key to ent er a

CLEAR key

Press this key to clear mistakes when storing names and numbers.

space when storing a name.

SHIFT key

Press this key to switch between upper and lower case when storing a nam e.

→ key, ← key Press these ke ys t o move the cursor forward and backward when storing names and numbers.

SP key

Press this key to enter symbols when storing a nam e.

2-2 INITIAL SETTINGS

SEARCH DIAL key

Press this key to search by name for a number stored for automatic dialling.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all othe r tim es.

<P=003>

SPEED DIAL key

Press this key to dial a Speed Dial numbe r.

Dial keypad (numeric keys)

Use these ke ys t o dial and program numbers.

FUNCTION key

Press this key to select various special functions.

BROADCAST key

Press this key to sen d a document to a group of receiving fax machines.

A LOOK AT THE OPERATION PANEL

REPORT key

Press this key to print out a report on the tra nsac tion just complet ed.

DOCUMENT key

Press this key to transmit a document without reading it

COPY key

Press this key to make a copy of a document.

into memory .

ABC

123

GHI

JKL MNO

456

PQRS

TUV WXYZ

789

REDIAL key

Press this key to auto m atic al ly redial the last number dialled.

SPEAKER key

Press this key to hea r the line and fax tones through the speake r when sending a document.

DEF

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

COVER SHEET key

Press this key to includ e a cover sheet with a transmit t ed doc um ent .

STOP key Press this key to stop oper at io ns bef or e t hey are complet ed.

COPY REPORT DOCUMENT

BROADCAST

COVER SHEET

STOP START

PRIORITY

START key

Press this key to send or receive a document .

PRIORITY ke y

Press this key whe n you want to tra nsm it a document ahead of other docum ents waiting in memory for transmission.

INITIAL SETTINGS 2-3

YF <P=001>

ENTERING YOUR NAME AND FAX NUMBER

To have your name and fax/telephone number printed at the top of ever y page you transmit, program them by pressing the panel keys as shown below.

♦ If you enter an incorrect number or letter, flip the Rapid Key overlay up (if it is

down), press the "←" key to move the cursor back to the mistake, and then enter the correct number or letter. (To move the cursor forward, press the "→" key.)

FO4500H-IPSN

Note:

The fax wi ll not respo nd if yo u pr ess the

FUNCTION

telephone line status. Befor e perform ing an y operations requiring the make sure the disp lay shows the date and tim e (pre ss the switch between the t eleph one line status an d the date and time).

Step Press these keys: Comments

FUNCTION

START

(Example)

"ENTRY MODE" will appear in the display.

"OWN PASSCODE SET" will appear in the display. Note that instead of pressing "3", you can press "#" o r "*" to scr o l l thr o ug h the settings in ENTRY MODE until "OWN PASSCODE SET" appears, and then press the START key to select it.

Enter your fax numbe r (m ax. of 20 digit s) by

pressing the numeric keys . (To insert a space between digits, press the "#" key. To insert a "+", press the "*" key .)

key while the display shows the

FUNCTION

CHANGEOVER

key,

key to

(Example: "SHARP")

START

Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the a ppr opriate keys as shown on the following page. (Maximum of 24 charac te rs.)

STOP STOP

2-4 INITIAL SETTINGS

Press the STOP key twice to retur n to the date and time display.

<P=001>

FO4500H-IPEL

ENTERING LETTERS FOR NAMES

Names are programmed by pressing the letter entry keys (if the Rapid Key overlay is up, first flip it down). To enter a letter, press the key on which the letter is marked. The letter will appear in the display.

Letters

To ente r a le t t er , pr ess the key on which the letter is marked.

Space

Pres s this key t o enter a space.

Shift

Press this key once t o change case (pr ess it again to change back).

Comments:

••

To change a lette r, move the cur sor to tha t letter and ent er the des ired letter . The new lett er will replace the old one.

••

To enter a numbe r as part of a name , pres s the approp riat e nu mer ic key on the teleph one dial keypad.

Symbol list

CLEARSPSHIFTSPACE

Cursor right

Press this key to move the cursor to the right.

Curso r left

Press this key to mov e the cursor to the lef t.

Symbols

Press this key repeat ed ly until the desired sy m bo l appears (see the symb ol list below).

Delete

Press this key to de lete the letter highlighted by the cursor (if the cursor is to the righ t of the last letter entered, it will backspac e and delete the last lett er) .

To enter a symbol fro m the list below, pr ess the " SP" key repeate dly unti l the desired symbo l appear s. (Not e: To enter two symbols in a r ow, pre ss the ) key after you en ter the f irs t symbol. )

! " # $ % & ’ ( ) + , - / : ; < = > ? [ ¥ ] ^ _ { | } → ← @ .

INITIAL SETTINGS 2-5

YF <P=001>

The date and time appear in the display, on reports, at the top of each page you transmit, and are also used for timer operations. Set the date and time by pressing the keys on the operation panel as shown below.

♦ To correct a mistake, press the ST OP key to move the cursor back to the mistake,

and then enter the correct number.

♦ The time setting will change automatically at the beginning and end of summertime.

Step Press these keys: Comments

FO4500H-IPSD

SETTING THE DATE AND TIME

FUNCTION

START

(Example)

(Example: January)

(Example : 1997)

(Example: 10:25)

"ENTRY MODE" will appear in the display.

"DATE & TIME SET MODE" will appear in the display.

Enter the day of the month (2 digits : "01" to "31").

Enter the month (2 digits: "01" for Januar y, "02" for February, "12" for December, etc.).

Enter the last two digits of the year.

Enter a 2-digit number for the hour ("00" to "23") and a 2-digit number for the minute ("00 " to "59").

The clock will now start.

2-6 INITIAL SETTINGS

YF <P=001>

FO4500H-IPAD

STORING NUMBERS FOR AUTOMATIC DIALLING

Automatic dialling is a quick and convenient way of dialling which is done by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key an d entering 1-, 2-, or 3-digit number (Speed Dialling).

To use Automatic Dialling, you must first store the full number in your fax. You can choose whether to store it in a Rapid Key or assign it to a Speed Dial number. It is usually convenient to store your most frequently dialled numbers in Rapid Keys.

♦ Rapid Key Dialling: You assign a full fax number to a Rapid Key. You can also

store a name, and a back-up fax number which is automatically dialled if the first fax number is busy. 48 Rapid Keys are available.

♦ Speed Dial ling : You assign a full fax or voice number to a 3-digit Speed Dial num-

ber. You can also store a name. 100 Speed Dial numbers are available.

Chain Dialli ng for area and ac cess code s

You can also store an area code or access code as an automatic dialling number. Store the code as a Rapid Key or Speed Dial number as described on the following page, and press "1" in Step 9 to specify it as a Chain Dialling number.

When you dial that number (the area or access code), the fax will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be specified as a Chain Dialling number if you store it for Rapid Key or Speed Dialling.

♦ The maximum number of digits which can be dialled at one time by Chain Dialling is

50.

Storing numbers

Comments:

••

You may need to add a pause bet wee n cer tain digits to allow time for connect ion. For example, if you are on a PBX telepho ne sys tem that requ ires an acce ss numb er to be dialled (such as "9") for an outside line, you may need t o enter a pause bet ween the access num be r and the number of the receiving f ax mach ine.

••

Pauses are ent ered by pr es sing the necessary. The first pause entered gives a time delay of about 4 seconds, and subsequent pauses give dela ys of 0.9 seco nds ea ch. The tot al dur at ion of paus es ent er ed for any one f ax or voice number canno t exceed 11 seconds.

REDIAL

key, and several can be enter ed in a row if

••

To confir m that Aut om a tic Dialling numbers have been stor ed c o rre c tly, print out the Telephone List. The proc edur e for doing this is desc ribe d in Chapt er 6, "Print in g out Repor ts and Lists".

••

To enter letter s for nam es or correct a mist ake, see "En tering letter s for nam es" in this chapter.

INITIAL SETTINGS 2-7

<P=002>

STORING NUMBERS FO R AUT OMAT IC DIALING

Step Press these keys: Comments

FUNCTION

1 A

START

…

(Example )

"ENTRY MODE" will appear in the display.

"FAX/TEL # MODE" will appear in the display.

Select SET.

To store a Rapid Key number , press a Rapid Key (to select Rapid Keys 33 throug h 48, flip the Rapid Key over lay up ). To store a Speed Dial numbe r, press SPEED DIAL and the n pr ess up to 3 nu m er ic keys (" 1 " to "100"). (If you press less than 3 num e ric ke ys, pres s START to complet e t he entr y.)

Enter the fax number (max. of 34 digits including pauses) using the num eric key s.

…

(Example )

START

Enter the name of the location or party by pressing the lette r entry keys as described i n "Entering Lett er s for Nam es" in this chapt er (max. of 20 cha ra ct er s) . I f you don’t want to enter a name, skip this step.

Press "1" if you want to specify the num ber as a Chain Dialling number (see the beginning of this section). Other wise, press "2" or START. If you press ed "1 " or are storing a Sp e ed Dial number, go to Step 14. (Note: If you specify a Rapid Key numbe r as a Chain Dial num ber , you cannot enter a bac k-up f ax num b er .)

Enter a full back-up fax number. If you don’t want to enter a back-up num be r, go to Step 13.

START

…

(Example )

2-8 INITIAL SETTINGS

<P=003>

STORING NUMBERS FOR AUT O MAT I C DIALING

START

…

(Example)

STOP

Clearing numbe rs

Note:

Step Press these keys: Comments

Step 4 or

You cannot clear a number if it is used in a progr am or timer ope ra tion , if it is used to specify the relay fax mach ine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perfor m t he f o l lowing clearing procedu re. To check wh ere th e numb e r is used, print out the Pr ogr am /G r oup List , the Timer List, and/ or the Relay Gr oup List as described in Chapter 6.

FUNCTION

Enter a name for the back-up number (max. of 20 letters). If you don’t want to ent er a name, skip this step.

Return to Step 4 t o stor e anoth e r num ber , or pres s STO P to exit. If the num ber is a Rapid Key numb er , you c an wri t e th e na m e on the labe l above the ap propr iat e Rapid Key.

"FAX/TEL. # MODE" will appear in the display.

(Example )

START

Select CLEAR.

To clear a Rapid Key numb er , pres s the appropriat e Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter th e number with the numeric keys. (If you enter less than 3 digit s, pres s START to complet e t he entr y.)

STOP

Step 3 or

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select the code number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12). Changes are made as described in "Entering Letters For Names" in this chapter.

Return to Step 3 t o clear anot he r nu mber , or pres s STO P to exit.

INITIAL SETTINGS 2-9

<P=004>

STORING NUMBERS FO R AUT OMAT IC DIALING

Storing Numbers in Grou p Keys

Group Keys allow you to dial a group of fax numbers automatically by simply pressing the appropriate Group Key once. Group Keys are convenient for the Broadcasting and Serial Polling functions, which are used to transmit to or receive from a group of other fax machines.

Any Rapid Key which is not already programmed as a Rapid Key or Program Key can be used as a Group Key. To program or clear a Group Key, follow the steps below.

♦ Up to 147 fax numbers can be stored in one Group Key. ♦ Only Rapid Keys and Speed Dial numbers (excluding numbers specified as Chain

Dialling numbers) can be stored in a Group Key. No full numbers can be stored.

Step Press these keys: Comments

FUNCTION

2 B

(Example )

SPEED DIAL

……

3 C

START

(Example )

START

"PROGRAM/GRO UP MODE" will appear in the display.

"GROUP ENTRY MODE" will appear in the display.

Press "1" (SET) to progra m a Group Key, or "2" (CLEAR) to clear a Group Key.

Press any Rapid Key not already being used to select it as a Group K ey . If you are clearing a Group Key, press it and go to Step 6.

Enter fax numb ers using on e or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or m or e Speed Dial numbers with

the numeric keys, pressing SPEED DIAL before e a ch numbe r ( if you enter le ss t h a n 3 digits for a numb er , press START to complete the en tr y) .

STOP

Step 4 or

Return to St ep 4 to ent er anoth e r num ber , or pres s STO P one or mor e t ime s unti l you retu rn to the date and time display.

2-10 INITIAL SETTINGS

YF <P=001>

FO4500H-IPVA

VOLUME ADJUSTMENT

You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel (flip up the Rapid Key overlay to access the keys).

Speaker

The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display. Press the STOP key again to turn the speaker off.

Ringer

The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust the volume of the ringer, press the UP or DOWN key until the desired level appears in the display (make sure the SPEAKER has not been pressed). The fax will ring at the new volume level each time you change the level. If you select OFF, press the START key to confirm your selection.

INITIAL SETTINGS 2-11

VOLUME ADJUSTM ENT

Notes

2-12 INITIAL SETTINGS

YF <P=001>

FO4500H-BOPS

3 BASIC OPERATIONS

SENDING DOCUMENTS

Transmittable documents

Your fax can transmit most standard office documents. Specific guidelines are as follows:

Size and weight

The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

52 g/m

157 g/m

Several sheets at once:

52 g/m

Note:

The area of the doc um ent which is sca nned by the fa x is slightly sm a ller than t he ac tua l docume nt size. Any le tter s or graph ic s outside t his ar ea ca nnot be transm it t ed.

Scanning width: 216 mm for documents up to 226 mm wide.

Scanning length: The length of the sheet minus 4 mm from both the top and

80 g/m

128 mm

148 mm

280 mm

128 mm

148 mm

Maximum of 256 mm for documents 226 mm to 280 mm wide when reduced automa tica lly (see following note).

bottom edges.

432 mm

364 mm

280 mm

Note:

When send ing a docu ment w ider than 226 mm , your fax w i ll automatically reduce t he width of the image t r ansm it ted t o 203 mm . If the doc um ent conta in s fine print or graphics, the cop y which the r eceiving par ty obtains m ay be difficult to read due to the size reduction. This func tion is autom atica lly disabled if the print ing width of the receiving machin e is greater than or equal to the width of the documen t.

BASIC OPERAT IONS 3-1

<P=002>

SENDING DOCUMENTS

Other restrictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot be transmit-

ted, as the scanner does not recognise these colours.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass through

the document feeder.

♦ All clips, staples, and pins must be removed from documents before transmission. If

these are not removed, they may damage the fax.

♦ Patched or taped documents should be photocopied, and the copy used for trans-

mission.

When to use the document carrie r

The document carrier gives you a means of sending certain documents which cannot otherwise be loaded into the feeder. Use it for the following types of documents:

♦ Documents which are torn. ♦ Documents smaller than the minimum size. ♦ Carbon-backed documents (insert a sheet of white paper between the carbon back

of the document and the document carrier). ♦ Documents which are easily smudged. Instructions for using the document carrier are provided in the document carrier.

Note:

If the document carr ier is dirty, clean it with a soft cloth moisten ed with water. Make sure it has dried complet ely bef ore us ing it for trans m ission.

Dual access

The FO-4500 features full dual access, which means that you can load a document and dial even when the fax is occupied with another operation. After you dial (when you use automatic dialling), your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the PRIORIT Y key after loading your document. Your document will be transmitted immediately after the current document has completed transmission.

3-2 BASIC OPERATIONS

<P=003>

SENDING DOCUMENTS

If you don’t want the document to be transmitted from memory, you can press the DOCUMENT key after loading the document. In this case, the document will not be scanned until the fax completes all previously set operations and the connection to the receiving party is made. (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.)

The FO-4500 can hold approximately 50 pages of average content in memory. Less pages can be held if any were scanned using fine or halftone resolution. A variety of memory add-on options are available from your dealer if you need to expand memory.

♦ The amount of memory currently occupied appears as a percentage ("M:00%") in

the display.

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY FULL will appear in the display. If Option Setting 24 (Quick on-line) is set to YES, the transmission will be cancelled and you will need to retransmit all pages of the document. (If a page remains in the scanner, open the operation panel by squeezing the release marked "PULL OPEN" and remove it.) If Option Setting 24 is set to NO, press the START or STOP key as follows:

♦ Press the START key if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After

transmission, the memory will be cleared and you can transmit the remaining

pages. You will also need to transmit the page which was being scanned when the

memory filled up.

♦ Press the STO P key if you want to cancel the entire transmission. If you do not press the START key or the STOP key within one minute, the

transmission will be cancelled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Memory Retransmission

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

Your fax has been set at the factory to make 2 attempts at retransm ission, w ith each attempt made 5 minutes after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 18, and change the interval between each attempt by changing Option Setting 19. See Chapter 5, "Optional Settings".

♦ To stop retransmission, press the STOP key. ♦ The numbering of pages retransmitted will begin from "1" again. ♦ If the error or power failure occurs during transmission of a cover sheet, retransmis-

sion will not take place.

BASIC OPERAT IONS 3-3

<P=004>

SENDING DOCUMENTS

Checking docum e n ts in memor y

To display information on the documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

Step Press these keys: Comments

MEM.STATUS

STOP

Pres s the MEM.STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 2" key. "TX STATUS" will appear in the display.

Pres s the "# " key or the "*" key to scroll through the list of transmiss ions. The na me (o r num ber ) of each receiving party will appear in the display, together with the 3-digit mem ory numbe r assigned to the transm iss ion. To cancel a transmission, press the CLEAR key and then the START key while the transmission appear s in the display.

When you have finished che cking t he list , press the STOP key twice to exit.

If desired, you can also print out a list of the documents waiting in memory for tranmission. To do so, press the MEM.STATUS key and then the "5" key.

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the procedure above.)

Step Press these keys: Comments

MEM.STATUS

START

(Example )

Pres s the MEM.STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 4" key. "MESSAGE CLEAR" will appear in the display.

Enter the 3-digit memor y numbe r assigned to the transmi ss io n you wan t to cancel.

Pres s the START key to cancel the transmission.

3-4 BASIC OPERATIONS

<P=005>

SENDING DOCUMENTS

Loading th e document

Up to 50 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom.

♦ If you need to send or copy more than 50 pages, place the additional pages gently

and carefully in the feeder just before the last page is scanned. Do not try to force

them in, as this may cause double-feeding or jamming. ♦ If your document consists of several large or thick pages which must be loaded one

at a time, insert each page into the feeder as the previous page is being scanned.

Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document .

2 Place the document face down on the

document feeder and push it gently into the machine. The to p edge of the document should enter first.

•• SEND READY will appear in the display.

•• If desired, press the PRIORITY key to send the document ahead of other documents waiting in memor y for transmission, and/or the DOCUMENT key to send the document without reading it into memory.

3 You can now eith er make op tio n al

transmission settings as described on the follo wi n g page, or dial th e oth e r party as described in the following section, "Dialling and transmissi o n".

BASIC OPERAT IONS 3-5

<P=006>

SENDING DOCUMENTS

Optional tran smissi on setti ng s

If desired, there are several transmission settings which are possible before dialling and transmitting the document.

Note:

To make the se ttings, the do cum en t must firs t be loaded in the f eede r.

Resolution

Your fax has 4 resolution settings:

STANDARD: Use STANDARD for ordinary documents. This setting

FINE: Use FINE for im proved re product ion, especially with docu-

SUPER FINE: Use SUPER FINE when you need the highest quality of

HALF TONE: Use HALF TONE for photographs and illustrations. The

If you do not make a setting, the machine will automatically send the document in STANDARD.

♦ In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine

must also have that resolution. If it doesn’t, the next best available setting will be used.

LINE-STATUS RESOLUTION

IN USE STANDARD

CHANGEOVER

gives you the fastest and most economical tra nsmission .

ments containing small letters or fine drawing s.

reproduction.

original will be reproduced in 64 shades of grey.

To change the setting, press the RESOLUTION key on e or more times until the indicator light next to the desired settin g comes on.

FINE

SUPER FINE

HALF TONE

3-6 BASIC OPERATIONS

<P=007>

SENDING DOCUMENTS

Contrast

The contrast is normally set to AUTO, which means that the machine automatically controls the contrast. However, for very light documents you can change the setting to DARK, and for documents with a dark background you can change the setting to LIGHT.

Flip up the Rapid Key overlay if

334134423543364437453846394740

CLEARSPSHIFTSPACE

LIFE

MEM.STATUS

DOWN UP

CONTRAST

PAGE COUNTER CONFIDENTIAL

TIMER RELAY

SEARCH DIAL

necessary and press the CONTRAST key one or more times until the desired settin g appears in the display.

•• The contrast setting appear s in parentheses after the resolution setting.

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialling number is used. The total number of pages sent is indicated on the bottom.

♦ Your name and number must be programmed in order for them to appear on the

cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.)

♦ Cover Sheet cannot be selected when you use the Relay Request Function.

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time). This is done by setting Option Setting 10 to YES as described in Chapter 5.

COPY REPORT DOCUMENT

BROADCAST

STOP START

COVER SHEET

PRIORITY

To send a cover sheet, press the COVER SHEET key.

BASIC OPERAT IONS 3-7

<P=008>

SENDING DOCUMENTS

Batch Page Numbering (Page Counter)

This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total number

of pages. Your fax will adjust the number to include the cover sheet automatically.

♦ If you need to cancel a batch number entry, remove the document from the feeder

or press the STOP key.

♦ If transmission does not take place within one minute after entering the batch num-

ber, the setting will be cancelled.

♦ If the number of pages actually transmitted does not coincide with the batch number

entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E." will also appear in the "NOTE" column of the Transaction Report if it has been set to print out .

Step Press these keys: Comments

PAGE COUNTER

(Example )

"ENTER # OF PAGE(S)" will appear in the display.

Enter the total number of pages (2 digits - "01" to "99") by pressing the numeric keys.

3-8 BASIC OPERATIONS

YF <P=001>

FO4500H-BOSD

SENDING DOCUMENTS

Dialling and transmission

Once you have loaded the document and made any desired contrast/resolution settings, you are ready t o dial the number of the receiving fax machine and transmit the document. There are several ways of dialling, and you can select the one which best suits your needs.

Normal Dialling

With Normal Dialing, you press the SPEAKER key and dial using the numeric keys. You will be able to hear the line and fax tones from the ot her machine through the speaker, allowing you to confirm the reponse of the other machine. Note that if a person answers your call vocally, you will not be able to use an extension phone connected to the same line to speak with them.

You can also pick up the handset of an extension phone connected to the same line and dial using the extension phone (do not press the SPEAKER key on the fax). In this case, you will be able to speak with the other party if they answer personally. When you are ready to send a fax, press the START key on the fax machine and then hang up the extension phone.

♦ When using Normal Dialling, you do not have to load the document before dialling.

You can also load the document and make transmission settings after completing Step 2 below.

1 Press the SPEAKER key on the fax or

SPEAKER

pick up an extensi o n phon e. L isten for the dial tone.

ABC

DEF

2 Dial the number of the receivin g

123

GHI

JKL MNO

456

PQRS

TUV WXYZ

789

machine pressing the number keys on the fax if you pressed the SPEAKER key, or by dialling on the extension phone if you are using an extensi on phone.

3 Wait for th e con nectio n . Dep end ing

Beep

on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If you are using an extension phone and a person answers, ask them to press their Start key. This causes the receiving machine to issue a reception tone.

BASIC OPERAT IONS 3-9

<P=002>

SENDING DOCUMENTS

4 When you hear the reception tone,

START

press the START key on your fax. Hang up the extension phone if you used one.

•• When transmission is completed, the fax will beep once.

Direc t Keypad Dialling

If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to operate the extension phone or press the SPEAKE R key.

♦ Direct Keypad Dialling is a form of automatic dialling, so if you need to insert a

pause between any digits of the number, press the REDIAL key. (For more information on pauses, see "Storing Numbers for Automatic Dialling" in Chapter 2.)

♦ When using Direct Keypad Dialling, you do not have to load the document before di-

alling. You can load the document after completing Step 1 below.

ABC

DEF

1 Enter the number of the receiving

123

GHI

JKL MNO

456

PQRS

TUV WXYZ

789

machine by pressing the numeric keys.

2 Check the display. If the number of

START

the receiving machine show n is correct, press the START key.

•• If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Rapid Key Dialling

If the number you want to dial has been stored as a Rapid Key number (see "Storing Numbers for Automat ic Dialling" in Chapter 2), you can dial it by pressing the appropriate Rapid Key.

I 17 Q 25 Y

27 28 29 30 31 32

E 12 L 20 T

CLEARSPSHIFTSPACE

Press the approp riate Rap id Key.

•• The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

•• The document will be automatically transmitted once the connection is made.

3-10 BASIC OPERAT IONS

<P=003>

SENDING DOCUMENTS

Speed Dia l li n g

If the number you want to dial has been stored as a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number (see "Storing Numbers for Automatic Dialling" in Chapter 2).

ABC

1 Press the SPEED DIAL key and then

SPEED DIAL

123

GHI

456

PQRS

789

DEF

JKL MNO

TUV WXYZ

enter the Speed Dial number by pressing the numeric keys.

•• If you enter less than 3 digits for the Speed Dial number, press the START key to complete the entry.

2 Check the display. If the name or

START

number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 1.)

Chain Dialling

An automatic dialling number set for Chain Dialling (see "Storing Numbers for Automatic Dialling" in Chapter 2) can be combined with another automatic dialling number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example, press Rapid Key

01, then Rapid Key 02.

♦ Press a Rapid Key and then manually enter a number by pressing appropriate nu-

meric keys. Press the START key after the final numeric key to begin transmission. (Use this method, for example, when you have stored a long distance access code into a Rapid Key, and want to dial this in combination with a number which hasn’t been stored as an automatic dialling number.)

BASIC OPERATIONS 3-11

<P=004>

SENDING DOCUMENTS

Using the SEARCH DIAL key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

Note:

Only names programmed for automatic dialling numbers will appear when you searc h; the full numbers them selves will not appear. You cannot sea rch for a number if a name has not been associat ed with it.

1 Press the SEARCH DIAL key (flip up

334134423543364437453846394740 A

O CONTRAST Q

PAGE COUNTER

CONFIDENTIAL

TIMER RELAY

MEM.STATUS

LIFE

CLEARSPSHIFTSPACE

H 48

SEARCH DIAL

UPDOWN

the Rapid Key overlay).

2 Enter the first letter of the stored

name by pressing the appropriate

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example: " B ")

letter entry key (flip down the Rapid Key overlay).

•• If you don’t remember the first letter, go to Step 3 (you will scroll through the list from the beginning).

Press the → or the ← key to scroll through the names. Stop when the desired name appears in the display.

•• If no numbers have been stored under the entered letter or you have reached the end of the list, NO T FOUND will appear.

3-12 BASIC OPERAT IONS

<P=005>

SENDING DOCUMENTS

4 Press the START key. The document

Note:

The

SEARCH DIAL

sequence, but not subsequ ent numbers.

START

will be automatically transmitted once the connectio n is made.

key can be used to access t he firs t nu mber in a Chain D ialling

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax is currently calling or transmitting to, or what number the fax is currently receiving a document from (if this information is available), press the CHANGEOVER key. Information on the curr ent call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER key again.

To cancel a fax transm is sion or re ception

To cancel a fax transmission or reception which is currently in progress, press the CHANGEOVER key so that the status of the transmission or reception appears in the display, and then press the STOP key.

Redialling

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, your fax will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

To stop automatic redialing, press the CHANGE OVER key to show the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

♦ If desired, you can change the number of times the fax redials with Option Setting

6, and the interval at which redialling takes place with Option Setting 7. See Chapter 5, "Optional Settings".

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 3 of Normal Dialling. Note that the speaker will be automatically activated.

BASIC OPERATIONS 3-13

YF <P=001>

Your fax has two modes of reception: AUTO and MANUAL. With MANUAL reception, you must first answer the call on an extension telephone connected to the same line and then press the START key on your fax to receive a document. With AUTO reception, your fax automatically answers each call and receives the incoming document.

♦ AUTO reception is most useful when you want to use your line as a dedicated fax

line (you will only be receiving faxes on it).

♦ MANUAL reception is most useful when you will be receiving both voice calls and

fax messages on the same line.

Setting the mode of reception

FO4500H-BORD

RECEIVING DOCUMENTS

The reception mode has been set to AUTO at the factory. If you want to change the setting, follow the steps below.

Step Press these keys: Co mments

FUNCTION

"RECEIVE MODE" will appear in the display.

Press "1" to select AUTO , or "2" to select MANUAL.

AUTO reception

In AUTO reception mode, the fax automatically answers all calls after 1 ring and receives the incoming documents.

♦ You can change the number of rings after which the fax answers incoming calls by

changing Option Setting 2 (see "Optional settings" in Chapter 5). Any number from 0 to 5 can be selected (0 to 3 rings in Eire). (Select 0 to have your fax answer calls without ringing.)

♦ If you pick up an extension phone before your fax answers, you can talk to the other

party and/or receive a document as described below in "MANUAL reception".

3-14 BASIC OPERAT IONS

<P=002>

RECEIVING DOCUM ENT S

MANUAL reception

1 Answer the call on an extension

telephone conn ected to the same line.

2 You will either hear a fax tone or the

START

other party will speak to you.

•• If you hear a fax tone, press the

START key on the fax.

•• If the other party first speaks with you and then wants to send a document, press the START key after speaking. Replace the handset.

3 Hang up when RECEIVING appears in

the disp lay.

Note:

As a back-up feature of MANUAL recept ion mode, you can set the fax to autom at ically receive docum ent s on any numb er of rings fr om 1 to 5 (1 to 3 in Eire). This is usef ul if you are occasionally unable t o respon d to an incoming ca ll perso nally. The sett ing is made with Option Setting 3. See "Opt ional Set tin gs" in Chapt er 5.

BASIC OPERATIONS 3-15

<P=003>

RECEIVING DOCUMENTS

Substitute reception into memory

If your fax runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE T ONE R, or PAPER JAM. Wh en you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

Step Press these keys: Comments

MEM.STATUS

STOP

Press the MEM.STATUS key (flip up the Rapid Key overlay if nece ssar y) and the "3" key. "RX STATUS" will appear in the display.

Press the "#" key or the "*" key to scr oll thro u gh the list of received documents. The nam e (or number) from which each document was received will successively appear in the display.

When you have finished checking th e list, press the STOP key twice to exit .

3-16 BASIC OPERAT IONS

YF <P=001>

FO4500E-BOCY

MAKING COPIES

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax is busy printing

other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. ♦ If you are making multiple copies of more than one original, you can choose

whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY) . The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Originals

MULTI COPY

SORT COPY

1 Load the documen t(s) face down .

•• If desired, adjust t he resolution and contrast with the RESOLUTION and

CONTRAST keys.

2 Press the COPY key.

COPY

•• If you are only making a single copy of the original (or of each original), press the START key. Copying will begin.

3 Enter the desired number o f copies

(Example)

with the numeric keys.

•• If the desired number of copies is from 1 to 9, enter "0" first.

4 Press "1" to select MULTI COPY, or

BASIC OPERATIONS 3-17

"2" to select SORT COPY.

<P=002>

MAKING COPIES

Checking copy operations in me m ory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

Step Press these keys: Comments

MEM.STATUS

STOP

Pres s the MEM.STATUS key (flip up the Rapid Key overlay if necess ar y) and the " 1" key. "COPY STATUS" will appear in the display.

Pres s the "# " key or the "*" key to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit mem ory numbe r assigned to the job. To cancel a copy job, press the CLEAR key and then the START key while the copy job appears in th e display.

When you have finished che cking t he list , press the STOP key twice to exit.

3-18 BASIC OPERAT IONS

YF <P=001>

FO4500H-SFBR

4 SPECIAL FUNCTIONS

BROADCASTING

This function allows you to send the same document to many different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

1 Load the document(s).

2 Press the BROADCAST key.

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

COPY REPORT DOCUMENT

COVER SHEET

BROADCAST

STOP START

PRIORITY

•• "BROADCAST MODE" will appear in the display.

3 Dial the receiving units using one or

more of the following methods:

•• Press one or more Rapid Keys.

1 A

2 B

……

3 C

(Example)

•• Enter one or more Speed Dial numbers, pressing the SP EED DIAL key before each number. (If you enter less than 3 digits for a number, press the START key to complete the entry.)

•• Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the START key after each full number.

•• Press one or more Group Keys.

4 Press the ST ART key.

START

•• Set the resolution and/or contrast if desired.

SPECIAL FUNCTIONS 4-1

BROADCAST ING

<P=002>

5 Press the START key twice.

START

Transmission will begin.

•• A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key, you can perform the broadcasting operation using the following simplified procedure:

1 Load the document(s).

•• Make any desired transmission settings (resolution, contrast, etc.).

2 Press the approp riate Grou p Key.

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example)

4-2 SPECIAL FUNCTIONS

Transmission will begin.

YF <P=001>

FO4500H-SFCO

CONFIDENTIAL OPERATIONS

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine stores it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document will be printed out.

♦ Confidential transmission is only possible when the receiving machine is a Sharp

model with confidential reception capability.

1 Load the document(s).

•• Make any desired transmission settings (resolution, contrast, etc.).

2 Press the CONFIDENT IAL key and

334134423543364437453846394740

I CONTRAST Q

PAGE COUNTER

CONFIDENTIAL

L TIMER RELAY T

MEM.STATUS

LIFE

CLEARSPSHIFTSPACE

SEARCH DIAL

UPDOWN

then the 1 key.

•• CONF.TX will appear in the display.

3 If the receiving machine has multip le

(Example)

mailboxes, enter the ap prop riat e mailbox number with the numeric keys (if not, skip this step).

4 Press the START key.

START

SPECIAL FUNCTIONS 4-3

<P=002>

CONFIDE NTI AL OP ERAT ION S

5 Dial the receiving unit using one of

the following metho ds:

•• Press a Rapid Key.

SPEED DIAL

START

(Example)

•• Press the SPEED DIAL key and enter a Speed Dial number. (If you enter less than 3 digits, press the START key to complete the entry.) Press the START key.

•• Enter a full telephone number with the numeric keys, and press the START key.

Transmissio n will take place once the connection is made.

Confidential reception

When the transmitting machine sends you a document by confidentia l transmission, your fax stores it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

4-4 SPECIAL FUNCTIONS

<P=003>

CONFIDENTIAL OPERATIONS

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Step Press these keys: Comments

Note:

CONFIDENTIAL

START

After ent ering t he pas scod e, your fa x will prin t it out for you r reco rds. If you for get the passcode an d have kept no recor d, conta ct your Shar p deale r.

(Example )

…

(Example )

"CONF. FUNCTION" will appear in the display.

"CONF. CODE SET" will appear in the display.

Enter a 2-digit num ber ("0 0" to "99") by pressing the numer ic keys. This nu mber id ent ifies the mailbox.

Enter the 4-digit passcode wit h the num er ic key s.

Enter a name for the mailbox by pressing t he letter entry keys as described in "Entering Letters for Names" in Chapt er 2.

Clearing the pas s c ode

Step Press these keys: Co mments

CONFIDENTIAL

SPECIAL FUNCTIONS 4-5

"CONF. FUNCTION" will appear in the display.

"CONF. CODE CLEAR" will appear in the display.

<P=004>

CONFIDE NTI AL OP ERAT ION S

START

(Example)

(Example )

Enter the 2-digit number ident if ying the mailbox you want to clear.

Enter the 4-digit passcode wit h the num er ic key s.

Printing out received docum en ts

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as described in Chapter 6 to see which mailbox has received the document, and then follow the steps below to print out the document.

Step Press these keys: Comments

CONFIDENTIAL

START

(Example )

"CONF. FUNCTION" will appear in the display.

"CONF. DATA PRINT" will appear in the display.

Enter your mailbox number.

Enter your co nf idential passcode.

Printing begins . After print -out the doc um ent ( s) will be erased from memory.

4-6 SPECIAL FUNCTIONS

YF <P=001>

FO4500H-SFRR

RELAY REQUEST

Relay Request allows you to send a document to another fax machine and have that fax broadcast the document to a number of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax, as it reduces telephone line costs.

Important:

••

Relay Request can only be used if the interm ed iate relay machine is a Sharp m ac hine havin g the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consist s of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid Key numbers,

Speed Dial numbers, and/or Group Key numbers if they have been stored as such

relay

in the machine for these numbers.

♦ The total number of end receiving machines which can be entered varies with the

model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in memory for storing the numbers of

end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

♦ If the FO-4500 acts as a relay machine and receives a relay request, only Speed

Dial numbers of end receiving machines from "00" to "99" can be entered in the relay group. To allow Speed Dial numbers above "99" to be included in the relay group, store them in a Group Key on the FO-4500.

machine (not in your fax machine). Check with the operator of the relay

Rapid Key numb er : 4 spaces Speed Dial numbe r: 2 spaces Group Key num b er: 4 spaces (for one gro up) Full number : Number of digits in num b er (max . of 30 per nu m ber )

SPECIAL FUNCTIONS 4-7

<P=002>

RELAY REQUEST

Step Press these keys: Comments

RELAY

START

(Example )

"RELAY FUNCTION" will appear in the display.

"RELAY GROUP SET" will appear in the display.

Enter a 2-digit relay group num b er ("01" to "10"). This number identif ie s the rela y group.

SPEED DIAL

START

(Example )

Enter the fax numb er of the relay mac hine using one of the following methods:

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed Dial

number. (If you ent er less t han 3 digits, press START to complete the entr y. )

• Enter a fu ll f ax num ber.

Enter the relay mach in e’s Rapid Key nu mber s of

(Example )

START

the end receiving mac hines by pressing nu m eric keys (not Rapid Keys). (Skip this step if you don’t wan t to enter Rapid Key number s. )

(Example )

START

Enter the relay mach ine’s Speed Dial numbers of the end receiving machines (2 digits per Speed Dial number) by pressing numeric keys. (Skip this step if you don’t want to enter Speed Dial numbers.)

Enter numb ers of Grou p Keys for end mac hines by pressing num eric keys. ( Skip this ste p if you don’t wan t to ent er Gr oup Key num ber s. )

(Example )

START

4-8 SPECIAL FUNCTIONS

<P=003>

RELAY REQUEST

Enter a full fax num ber (s kip this step if you don’t

want to enter ful l nu m bers). Include the area code (e.g. "201") if the num ber is outside of the calling area of the relay unit.

Press START and go back to St ep 13 if you want to enter another full number.

START

(Example)

STOP

Step 3 or

Clearing a relay group

To clear a relay group, you need to know the 2-digit number which identifies it. You can check this by printing out the Relay Group List as described in Chapter 6.

Return to Step 3 t o enter anot he r relay gr ou p, or pres s STO P one or m ore t ime s unti l you retu rn to the date and time display.

Step Press these keys: Comments

RELAY

START

(Example )

"RELAY FUNCTION" will appear in the display.

"RELAY GROUP CLEAR" will appear in the display.

Enter the 2-digit number ident if ying the group you want to clear.

STOP

Step 3 or

Return to Step 3 to clear anoth e r relay grou p, or pres s STO P one or mor e time s unt i l you return to the date and time display.

SPECIAL FUNCTIONS 4-9

<P=004>

RELAY REQUEST

Making a relay request

Important:

••

To make a relay requ est , your fax num be r mus t be enter ed int o the Relay Pass code List of the relay fax machine by the oper at or of th at fax. (Your num b er mu st also be corr ect ly entered in your fax as descr ibed in "Entering Your Name an d Fax Numb er " in Chapter 2.)

1 Load the document.

2 Press the RELA Y key and then the "1"

I CONTRAST Q

3442354336 B

PAGE COUNTER

CONFIDENTIAL

3846394740

TIMER

RELAY

SEARCH DIAL

MEM.STATUS

LIFE

UPDOWN

CLEARSPSHIFTSPACE

key.

3 Enter the number of the appropriate

4 Press the ST ART key.

START

5 Press the ST ART key twice.

STARTSTART

relay group (2 digits) by pressing the numeric keys.

•• Set the resolution and/or contrast if desired.

4-10 SPECIAL FUNCTIONS

<P=005>

RELAY REQUEST

Relay Broadcast

Your fax can also act as a relay station. It will receive a document from a fax machine making a relay request, and automatically broadcast it to the stations which the requesting machine specifies.

In order for a fax machine to make a relay request, you must first give it permission by storing its fax number in the Relay Passcode List. Follow the steps below to store or clear a fax number.

♦ When your fax receives a relay request from another fax machine, RCVD RELAY

REQUEST will appear in the display.

♦ To clear a fax number from the Relay Passcode List, you need to know the 2-digit

number which identifies it. You can check this by printing out the Passcode List (see Chapter 6).

Step Press these keys: Comments

RELAY

(Example )

START

"RELAY FUNCTION" will appear in the display.

RELAY PASSCODE will appear in the display.

Press "1" to stor e a n umber, or "2" to clear a number .

Storin g: Enter a 2-digit number ("01" to "10"). This identif ies the f ax nu m ber you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax numb er you want to clear, and go to Step 6.

Enter the fax num b er of the mac hine t o be stored in the list (max. 20 digits).

STOP

Step 4 or

Return to St ep 4 to ent er anoth e r num ber , or pres s STO P one or mor e t ime s unti l you retu rn to the date and time display.

SPECIAL FUNCTIONS 4-11

YF <P=001>

Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below. ♦ If desired, you can dial more than one fax number to receive documents

consecutively from a group of fax machines (this is called "Serial Polling").

FO4500H-SFPO

POLLING

1 Press the FUNCTION key and the "8"

FUNCTION

key.

•• SERIAL POLL. MODE will appear in the display.

2 Dial the number(s) of the fax

machine(s) you want to poll using one (or more) of the follo win g metho ds :

SPEED DIAL

(Example)

START

•• Press one or more Rapid Keys.

•• Enter one or more Speed Dial num-

bers, pressing the SPEED DIAL key before each number. (If you enter less than 3 digits, press the START key to complete the entry.)

•• Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number.

•• Press one or more Group Keys.

3 Press the START key. Reception will

START

4-12 SPECIAL FUNCTIONS

begin.

<P=002>

Serial Poll ing usi ng a Group Ke y

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key.

♦ Make sure no documents are in the feeder before you press the Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax, you must first store the document in memory as shown in the procedure below. Transmission will take place when the other fax calls your fax and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax can be used as an electronic "bulletin board".

POLLING

♦ Only one document can be stored at a time for memory polling. ♦ If you allow polling only once, the document will be automatically cleared from

memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it using the procedure described in "Clearing a document" which follows.

1 Load the docume nt and set the

FUNCTION

reception mode to AUTO (press FUNCTION, "1", and "1").

•• Set the resolution and/or contrast if desired.

2 Press the FUNCTION key and the "9"

FUNCTION

key.

•• MEMORY POLL MODE will appear in the display.

3 Press "1" to select SET .

4 Press "1" to allow polling to be done

SPECIAL FUNCTIONS 4-13

only once, or "2" to allo w pollin g to be done an unlimited number of times.

POLLING

<P=003>

5 Press the START key twice.

START START

•• The document will be scanned into memory, and your fax will go on polling standby.

To clear a docume nt

Step Press these keys: Comments

FUNCTION

START

"MEMORY POLL MODE" will appear in the display.

Select CLEAR.

The document will be cleared .

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your fax’s list of

permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number correctly programmed into itself, as described in "Entering your name and fax number" in Chapter 2.

♦ A System number has been programmed in the polling fax machine which matches

your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the polling fax machine which matche s

your fax’s System number.

System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note:

System and I D num be rs can only be used if the oth er fax machine is also a Sha rp machine.

Turning Polli ng Securi ty on and o ff

Polling Security is turned on or off with Option Setting 8. The procedure is described in Chapter 5, "Optional Settings".

4-14 SPECIAL FUNCTIONS

<P=004>

Storing and cleari ng fax numbe rs for polli ng permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Step Press these keys: Comments

POLLING

FUNCTION

(Example)

START

(Example)

ENTRY MODE will appear in the display.

PASSCODE # MODE will appear in the display.

Press "1" to set a number, or "2" to clear a number.

Storing: Ent er a 2-digit number (from 01 to 10). This number identifies t he f ax nu mber you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Ste p 6.

Enter the fax number (max. 20 digits).

STOP

Step 4 or

Return to Step 4 to enter another number, or press STOP one or more tim es un til you r et ur n to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax for giving and receiving polling permission. Polling will take place if your System number mat ches the other fax’s System number or one of its ID numbers.

Step Press these keys: Comments

FUNCTION

SPECIAL FUNCTIONS 4-15

ENTRY MODE will appear in the display.

SYSTEM # MODE will appear in the display.

Press "1" to prog ra m the System numbe r, or "2 " to cl ear it. If you pressed "2", go t o Step 5.

<P=005>

POLLING

START

(Example)

Enter the number (4 digits) with the num er ic keys.

STOP

Storing and cleari ng ID number s for polling perm is sion

Up to five 4-digit ID numbers can be programmed in your fax for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax’s System number.

Step Press these keys: Comments

FUNCTION

Press STOP one or more times until you return to the date and time display.

ENTRY MODE will appear in the display.

(Example)

START

(Example)

ID # MODE will appear in the display.

Press "1" to program an ID number, or "2" to clear an ID num ber.

Storing: Enter a number fr om 1 to 5. T his number identifies the ID num ber you will enter in the next step. Clearing: Ent er t he num ber which identifies the ID number you wa n t to clear, and go to Step 6.

Enter the ID number (4 digits) with the numeric keys.

STOP

Step 4 or

Return to Step 4 to enter another number, or press STOP one or more tim es un til you r et ur n to the date and time display.

4-16 SPECIAL FUNCTIONS

YF <P=001>

FO4500H-SFTI

TIMER OPERATIONS

The Timer function allows you to set an operation to be performed automatically at a time you specify. Up to 48 operations can be set at any one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower off-peak call rates without having to be there when the operation is performed.

Note:

The

DOCUMENT

key cannot be used for a timer tran sm ission.

Initial procedure

To set a timer operation, first perform the following basic procedure. After you have completed it, refer to the procedure for the specific operation you want to set (see the following pages).

♦ Code numbers are used to specify days of the week. Refer to the table below when

making time settings which include a specified day:

Day SUN M ON T UE WED THU FRI SAT

Code 0123456

Step Press these keys: Comments

TIMER

TIMER MODE will appear in the display.

Select SET.

Press the appropriate key one or more times as shown below to select the type of operation.

• Transmission

• Confidential t ra nsmission

START

• Polling

• Serial Polling

• Broadcast in g

• Relay Request

SPECIAL FUNCTIONS 4-17

<P=002>

TIMER OPERAT IONS

0 0

(Example : Thur sday)

START

Transmi ssio n

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

(Example )

START

(Example)

Enter the hour (2 digits - "00" to "23").

Enter the minute (2 digits - "00" to "59").

Enter the day of the wee k by enter ing th e appropr iat e code num ber (see ab ove t able) . (Skip this step if the oper atio n will be done within the next 24 hour s.)

Continue with the sp ecif ic procedu re for your operat io n (s ee the f o llo w ing pag e s) .

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a fu ll num ber.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

4-18 SPECIAL FUNCTIONS

Load the document

START

The document will be scanned into memo ry .

<P=003>

Confidential transmission

(Continued from "Initial procedure".)

TIMER OPERATIONS

START

SPEED DIAL

START

RESOLUTION

START

Load the document

START

(Example )

CONTRAST

Enter the mailbox nu m ber (2 digits). (Skip this step if the receiving machine doe s not have mailboxes.)

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a fu ll num ber.

Adjust the resolution and contras t if desired (otherwise sk ip this step).

The document will be scanned into memo ry .

SPECIAL FUNCTIONS 4-19

<P=004>

TIMER OPERAT IONS

Polling

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

Enter the fax number of the machine to be polled using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a fu ll num ber.

Serial Polling

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

Enter the fax numb ers of the machines to be polled using one or more of the fol lowing methods:

• Press on e or more Rapid Keys.

• Enter one or m ore Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e fu l l num ber s, pr essing START after each full n um ber.

• Press on e or mo re Grou p Keys.

4-20 SPECIAL FUNCTIONS

<P=005>

Broadcasting

(Continued from "Initial procedure".)

SPEED DIAL

START

(Example)

START

TIMER OPERATIONS

Enter the numb er s of the receiving mach in es using one or more of the following methods:

• Press one or mo re Rapid Keys.

• Enter one or m ore Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e fu l l num ber s, pr essing START after full each number .

• Press one or mo re Grou p Keys.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Load the document

START

The document will be scanned into memo ry .

Relay Request

(Continued from "Initial procedure".)

Step Press these keys: Comments

START

(Example)

Enter the appropria te relay group numb er.

RESOLUTION

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

SPECIAL FUNCTIONS 4-21

<P=006>

TIMER OPERAT IONS

START

Load the document

START

The document will be scanned into memo ry .

Cancellin g a timer operat ion

If you need to cancel a timer operation before it is performed, use the procedure shown below.

♦ You need to know the number assigned to the operation in order to cancel it. If you

don’t remember the number (it appears in the display when you set the operation), print out the Timer List (see Chapter 6, "Printing Out Reports and Lists").

Step Press these keys: Comments

TIMER

START

(Example )

TIMER MODE will appear in the display.

Select CLEAR.

Enter the 2-digit number ass igned t o the oper ation.

STOP

4-22 SPECIAL FUNCTIONS

Press STOP one or more times until you return to the date and time display.

YF <P=001>

FO4500H-SFBT

BATCH TRANSMISSION

Batch transmission allows you to store a number of documents in memory at different times for automatic transmission to one location at a set time. If you often send documents to a particular location, this function helps reduce telephone line costs by allowing you to conveniently send multiple documents on one connection.

Entering a batc h progra m

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

♦ If you specify a day-of-the-week in your program, the transmission will be per-

formed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs described in "Entering and Using Programs" in this chapter. In Step 12 of the initial prodedure, select "Batch transmission".

Clearing a Ba tch Key

To clear a Batch Key, follow the procedure described in "Clearing a Program Key" in "Entering and using programs" in this chapter.

Storing documents for transmission

Up to 50 documents can be held in memory for batch transmissions at any one time, regardless of the number of Batch Keys used. When you store a document, it is given a message number to distinguish it from other documents sent in the same batch.

♦ If no documents have been stored under a Batch Key when the time for transmis-

sion arrives, no transmission will take place.

1 Load the document.

SPECIAL FUNCTIONS 4-23

<P=002>

BATCH TRANSMISSION

2 Press the appropriate Batch Key.

27 28 29 30 31 32

CLEARSPSHIFTSPACE

•• After scanning, the message number assigned to your document will appear in the display.

(Example)

3 Press the STOP key.

STOP

•• The document will be transmitted along with any other documents stored under the same key at the designated time. After transmission, all documents in the batch will be cleared from memory.

Clearing a doc ume nt store d for batch trans mi ssi on

If necessary, you can clear a document stored for a batch transmission before transmission takes place. To do so, you need to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch Transmission List

(see "Batch Transmission List" in Chapter 6).

1 Press the Batch Key in which the

27 28 29 30 31 32

CLEARSPSHIFTSPACE

document you want to clear has been stored.

•• Make sure no documents are in the feeder.

(Example)

2 Enter the 3-digit message number

(Example)

3 Press the ST ART key.

START

assigned to the documen t.

4-24 SPECIAL FUNCTIONS

YF <P=001>

FO4500H-SFEP

ENTERING AND USING PROGRAMS

If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the oper ation by simply pressing t hat key.

Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the operation performed

automatically at a selected time.

STOP

♦ To clear a mistake, press the

Initial procedure

key.

To program an operation, first perform the following basic procedure. After you have completed it, refer to the procedure for the specific operation you want to program.

♦ Code numbers are used to set days of the week. Refer to the table below when

making time settings which include a specified day:

Day SUN MON TUE WED THU FRI SAT

Code 0123456

Step Press these keys: Comments

FUNCTION

1 A

(Example )

"PROGRAM/GRO UP MODE" will appear in the display.

"PROGRAM ENTRY MODE" will appear in the display.

Select SET.

Select a Program Key by pressing the appropriat e Rapid Key.

……

(Example )

START

Enter a name for the program (max. of 20 letters). (See "Ent ering Let t ers for Nam es" in Chapter 2.) Skip this step if you don’t want to enter a name.

(Example )

SPECIAL FUNCTIONS 4-25

Enter the hour (2 digits: "00" to "23"). If you don’t want to make a timer setting, go to Step 11.

<P=002>

ENTERING AND USING PROGRAMS

START

(Example)

(Example )

Enter the minute (2 digits - "00" to "59").

Enter the day of the wee k by enter ing th e appropr iat e code num ber (see pr ev ious t able) . (Skip this step if the oper atio n will be done within 24 hours of pressing the Program Key.)

Pres s the "# " key or "*" key until the desired operation appe ar s in the display. The op er atio ns will appear in the following order:

• Transmission

• Confidential t ra nsmission

• Polling

• Serial Polling

• Broadcast in g

• Relay Request

• Batch transm i ss io n (this will only appear

if a timer setting was ma de)

• Memory Polling (this will not appear if a timer setting was ma de)

Continue with the sp ecif ic procedu re for your operat io n (s ee the f o llo w ing pag e s) .

Transmi ssio n

(Continued from "Initial procedure".)

Enter the fax number of the receiving machine

1 A

(Example)

START

using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full numbe r.

RESOLUTION

4-26 SPECIAL FUNCTIONS

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

<P=003>

ENTERING AND USING PROG RAM S

START

STOP

Confidential transmission

(Continued from "Initial procedure".)

START

SPEED DIAL

START

DOCUMENT

(Example)

START

(Example )

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

Enter the mailbox nu m ber (2 digits). (Skip this step if the receiving machine doe s not have mailboxes.)

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full numbe r.

RESOLUTION

START

STOP

CONTRAST

DOCUMENT

Adjust the resolution and contras t if desired (otherwise sk ip this step).

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

SPECIAL FUNCTIONS 4-27

<P=004>

ENTERING AND USING PROGRAMS

Polling

(Continued from "Initial procedure".)

START

(Example)

SPEED DIAL

START

STOP

Enter the fax number of the machine to be polled using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the ent r y.)

• Enter a fu ll number .

Press STOP one or more times until you return to the date and time display.

Serial Polling

(Continued from "Initial procedure".)

1 A

SPEED DIAL

START

STOP

START

(Example)

Enter the fax numb ers of the machines to be polled using one or more of the fol lowing methods:

• Press on e or more Rapid Keys.

• Enter one or m ore Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e fu l l num ber s, pr essing START after each full n um ber.

• Press on e or mo re Grou p Keys.

Press STOP one or more times until you return to the date and time display.

4-28 SPECIAL FUNCTIONS

<P=005>

Broadcasting

(Continued from "Initial procedure".)

2 B

SPEED DIAL

START

(Example)

ENTERING AND USING PROG RAM S

Enter the numb er s of the receiving mach in es using one or more of the following methods:

• Press one or mo re Rapid Keys.

• Enter one or m ore Speed Dial number s,

pressing SPEED DIAL befor e e ach number. (If you enter les s than 3 digit s fo r a number, press START to complete the en tr y.)

• Enter one or m or e fu l l num ber s, pr essing START after full each number .

• Press one or mo re Grou p Keys.

RESOLUTION

CONTRAST

START

STOP

Relay Request

(Continued from "Initial procedure".)

START

(Example)

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Press STOP one or more times until you return to the date and time display.

Enter the appropria te relay group numb er.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

SPECIAL FUNCTIONS 4-29

<P=006>

ENTERING AND USING PROGRAMS

START

STOP

Batch transmission

(Continued from "Initial procedure".)

SPEED DIAL

START

DOCUMENT

START

(Example)

If you want the doc ument to be sen t fr om memory, press START. If you want the doc ument to be sen t fr om th e feed er , pr ess DOCUMENT. (This is not possible if you made a timer setting.)

Press STOP one or more times until you return to the date and time display.

Enter the fax number of the receiving machine using one of the fo llow ing met hods :

• Press a Rap id Key.

• Press SPEED DIAL and enter a Speed

number. (If you enter les s than 3 digit s, press START to complet e the entry.)

• Enter a full numbe r.

RESOLUTION

START

CONTRAST

Adjust the resolution and contras t if desired (otherwise sk ip this step).

START

STOP

4-30 SPECIAL FUNCTIONS

Press STOP one or more times until you return to the date and time display.

<P=007>

Being polled (Memory polling)

(Continued from "Initial procedure".)

ENTERING AND USING PROG RAM S

START

RESOLUTION

START

CONTRAST

START

STOP

Clearing a Program Key

To clear a Program key, follow these steps:

Press "1" to allow polling to be done on ly once, or "2" to allow it to be done repeatedly.

Adjust the resolution and contras t if desired (otherwise sk ip this step).

Press STOP one or more times until you return to the date and time display.

Step Press these keys: Comments

FUNCTION

2 B

START

(Example )

Enter PROGRAM/GROUP MODE m o d e.

PROGRAM ENTRY MODE w ill appear in the display.

Select CLEAR.

Press the Prog ram Key you wan t to clear.

STOP

SPECIAL FUNCTIONS 4-31

Press STOP one or more times until you return to the date and time display.

<P=008>

ENTERING AND USING PROGRAMS

Using a Program Key

A programmed operation is performed as follows:

1 Load the document.

•• Skip this step if the operation is a polling operation.

2 Press the appropriate Pro gram Key.

27 28 29 30 31 32

To cancel a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow these steps:

Note:

This proced ure w ill not work for a batc h progr am . To can cel a bat ch tr ansm iss ion operation, see "Clear ing a docum ent stored f or batch tr ansm issio n" in "Batch Transmission " in this chapter.

1 Press the Program Key.

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example)

CLEARSPSHIFTSPACE

(Example)

2 Press the START key.

START

4-32 SPECIAL FUNCTIONS

YF <P=001>

FO4500H-SFDC

DEPARTMENT CONTROL

Department Control is used to limit the use of the fax to authorised personnel. When it is activated, a department code must be entered before an operation can be performed with the fax.

Department Control can only be activated by Sharp dealer service. If you want to use this function, contact your dealer.

♦ Department Control allows you to track the number of pages transmitted as well as

the transmission time for each authorised department or person. See "Departm ent Usage List" in Chapter 6.

Entering Depa rtment Codes

Up to 30 different Department Codes can be entered to allow access to the machine. Transmitted pages and transmission time w ill be kept track of separately for each code. After you enter a code, inform the appropriate group or individual.

♦ A name must be entered for each code. Only the name, not the code, will appear

on the Department Usage List.

♦ Be sure to keep a record of each code and name. If you misplace the record, con-

tact your dealer.

Step Press these keys: Comments

FUNCTION

(Example )

"ENTRY MODE" will appear in the display.

"DEPT. CODE MODE" will appear in the display.

Press "1" to set a Departm ent Code , or "2" to clear a Department Code.

Entering: Enter a 2-digit number with the numeric keys. This number id entifies the Department Code you will enter in the next step. Clearing: Enter the 2-digit number which identifies the Departm en t Cod e you wan t to clear.

Entering: Ent er a Depar tm ent Code (4 digits or

START

(Example )

SPECIAL FUNCTIONS 4-33

the number of digits set by Option Setting 27 ). Clearing: Ent er the Departm ent Code you want to clear, and go to Step 8.

<P=002>

DEPARTME NT CO NTRO L

START

…

(Example)

Enter a name for the Department Code (max. of 20 letters) . (See "Entering let t er s for nam es" in Chapter 2.)

STOP

Step 4 or

Return to Step 4 to enter (or clear) another Department Code, or press STOP one or more times until y ou ret ur n to the date and t im e display.

Accessing the machin e

When Department Control is activated, you must enter your Department Code before performing an operation.

Note:

You do not have to enter a Departm en t Code to receive faxes manually.

Enter your Department Code by pressing the numeric keys, and then

perform the desired operation.

•• If you do not begin the operation within

(Example)

one minute after entering the code, the fax will return to controlled access mode.

4-34 SPECIAL FUNCTIONS

YF <P=001>

FO4500H-SFAJ

ANTI JUNK FAX

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 21 to YES as described in Chapter 5, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

••

Up to 50 number s can be ent er ed in the Ant i Junk Number List .

••

To clear a numbe r from the Ant i Junk Numbe r List , you ne ed to know t he 2-digit num be r which identifies it. If you have f orgot t en this num b er , print out the Ant i Junk Num be r List as described in Chapt er 6.

Step Press these keys: Comments

FUNCTION

START

(Example)

"ENTRY MODE" will appear in the display.

"STORE JUNK FAX #" will appear in the display.

Press "1" to store a fax number in the Anti Junk Fax List, or "2" to clear a fax numbe r from the list.

Storing: Ent er a num be r fr om "0 1" to "50". This number identifies the f ax numb er you will store in the next step. Clearing: Ent er t he num ber which identifies the fax number you want to clear , and go to Step 6.

Enter the fax number (max. of 20 digits).

STOP

Step 4 or

Return to Step 4 to enter (or clear) another number, or press STO P one or more times until you return to the date and time display .

SPECIAL FUNCTIONS 4-35

YF <P=001>

DUPLEX SCANNING FOR TWO-SIDED DOCUMENTS

To transmit or copy documents wh ich have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.

The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Duplex Scanning can be used for copying (single copies and sorted multiple copies

only) and any type of transmission from memory.

♦ Note that any blank sides must be included in the scanning for the copying or

transmission (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out.

FO4500H-SFDS

1 Load the document.

•• Make sure the page(s) are front face down, with the first page on the bottom.

2 Press the DUPLEX SCAN key, and

334134423543364437453846394740 A

L TIMER RELAY T

MEM.STATUS

LIFE

CLEARSPSHIFTSPACE

I CONTRAST Q

DUPLEX SCAN

PAGE COUNTER

CONFIDENTIAL

H 48 P

SEARCH DIAL

UPDOWN

START

then the START key.

3 Perform all steps of the desired copy

or memory transmission.

4 After the docu men t has been

scanned, turn the stack of pages over (do not change th e page ord er) and load it again.

5 Press the START key.

START

4-36 SPECIAL FUNCTIONS

YF <P=001>

5 OPTIONAL SETTINGS

A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below.

Accessing the settings

Step Press these keys: Comments

FO4500H-OSOS

FUNCTION

STOP

START

STOP

(Example )

OPTIONAL SETTING will appear in the display.

Move through the list of settings by pressing "#" to move forward, or "*" to move backward. The settings will appear in the order listed below. Press START when the desired setting appear s. Or, you can also go direct ly to a setting by entering the number of th e settin g (do not pr ess START in this case). If the number is less then 10, enter "0" first.

When the desired set ting app ear s in the display, change it appropriately as described below.

Press STOP to return to the date and time display.

Settings

Setting 1: FINE RESO LUTI ON PRIO RI TY

This option set s the de fa ult r eso lution (the r eso lution used if a setting is not mad e w ith the RESOLUTIO N key) fo r transm it t ing docu m ent s. Pre ss 1 (YES) to set t he def ault r esolut ion to FINE, or 2 (NO) to set it to STANDARD.

Initial setting: 2

•

Setting 2: NUMBER O F RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in AUTO reception m ode . Enter any number f rom "0" to "5" ("0" to "3" in Eire). (Select "0" to have your fax answer without ringing.)

Initial setting: 1

•

Setting 3: NUMBER O F RINGS MANUAL RECEPTI ON This sets your fax to autom a tica lly answer a call after a certain num b er of rings whe n it is in MANUAL reception mode. Any number from "1" to "5" can be ent er e d ("1" to "3" in Eire). Enter "0" if you don’t want your fax to answer auto mat ical ly.

Initial setting: 0

•

OPTION SETTINGS 5-1

<P=002>

OPTIONAL SETTINGS

Setting 4: ACTIVITY REPO RT AUTO PRINT OUT

Press "1" (YES) to have your fax auto mat ical ly print out an Activit y Repor t once every 30 operations. (The r epo rt can still be prin ted out manua lly when desir ed. ) Press "2" (NO) to turn automatic print-out off.

Initial setting: 2

•

Setting 5: TRANSACTION REPORT PRINT SELECT

This sets the condition for print ing out a Transa ctio n Report . Ente r a number from 1 to 5 as follows:

"1" (ERROR/TIM ER/ MEMORY):

A report will be printed after an error, timer operation, or memor y operat ion.

2" (SEND ONLY):

3" (ALWAYS PRINTS):

4" (NEVER PRINTS): 5" (ERROR ONLY):

•

Initial setting: 2

Setting 6: RECALL TI ME S

This sets the maximum num ber of times your fax will automatically re dial if the line is busy. Enter any number from "1" t o "4". (In Eire, enter any number from "1" to "3").

Initial setting: 2

•

Setting 7: RECALL I NTERVAL This sets the am ou nt of time your fax w ill wait bet ween au to mat ic redia ls when t he l ine is busy. Enter "01" for 1 minute, "02" for 2 minute s, etc., up to a maxim um of 15 m inut es (maximu m of 5 minutes in Eire).

Initial setting: 05

•

Setting 8: SECURITY SELECTION Press "1" (ON) to turn polling security on, or "2" (OFF) to turn it off.

•

Initial setting: 1

Setting 9: ERROR CORRECTION MODE (ECM)

Press "1" (YES) to have any distortions in a transmiss ion due to noise on the telephon e line be correct ed befor e pr int- out at the receiving end . This is only effec tive when the ot her mach in e has ECM as well. Press "2" (NO) to tur n the function of f.

Initial setting: 1

•

A report will be printed only after a transmission. A report will be print ed af ter each t r ans mis sion, recep tion ,

or error. A report will never be printed.

A report will be print ed on ly after an er ror occu rs.

Setting 10: AUTO COVER SHEET

Press "1" (YES) to have the fax aut oma tica lly gener at e a cover sheet and send it as the last page of each tran smission. Pr ess " 2" (NO) to turn the function off.

Initial setting: 2

•

5-2 OPTION SETTINGS

<P=003>

OPTIONAL SETTINGS

Setting 11: MEMORY SCANNING

Press "2" (REDUCE) to have the fax reduce the size of documents wider than 8.9" (226 mm) when it scans them int o mem or y for tran smission o p erat io ns. If "1" (1:1) is pressed, the docume nt will be stored at actual size, and if the receiving ma chine only us es 8.3" (2 10 m m) paper, the par t s outside of that width will not be printe d.

Initial setting: 2

•

Setting 12: COPY SCANNING

This sets the amou nt by which copie s are reduce d bef or e print ing to ensure that dat a on the edges is not cut off. Enter a number from " 1" to "3" as follows:

"1" (AUTO):

2" (100 %):

Automatic reduction depending on the size of the original and the pr int ing pa pe r.

No reduction.

3" (A4 → A4):

•

Initial setting: 2

Setting 13 : CO PY CUT-OFF

Press "1" (CONTINUE) to have document s longer than the prin ting paper be continued on a second page when cop ied. Press "2 " (CUT-OFF) to have the part outside that length not prin ted.

Initial setting: 2

•

Setting 14: RECEIVE REDUCE

This sets the amou nt by which receive d docu ment s are reduc ed bef or e print ing to ensu re that data on t he e dges is not cut of f. Ent er a numbe r fr om "1" to "3" as follows:

1" (AUTO):

2" (100 %):

" "

3" (A4 → A4):

•

Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press "1" (YES) to have part of the first page tr ansmit t ed print ed when a Transac tion Repor t is printed out. Press "2" (NO) to turn th e function of f . This is only effec tive when t ransm it ting from memory.

Initial setting: 1

•

Slight reduction of A4 originals. (A4 originals are reduced sligh tly t o ens ur e that data on t he edges are not cut of f .)

Automatic reduction depending on the size of the original and the pr int ing pa pe r.

No reduction. Slight reduction of A4 originals. (A4 originals are reduced

sligh tly t o ens ur e that data on t he edges are not cut of f .)

OPTION SETTINGS 5-3

<P=004>

OPTIONAL SETTINGS

Setting 16: CASSETTE SELECTION

Press "1" if you want the f ax to autom at ically selec t the sour ce fro m whic h it draws pa per for printing ac cor ding to the size of the doc um ent receive d or copied. If you want to set an order of priority among the sour ces for drawing paper , press the appro pria te key as follows depending on whether you have on e or two casset tes.

One cassette:

"2": Give priority to the cassette. "3": Give priority to the tray.

Two cassettes:

Initial setting: 1

•

Setting 17: CASSETTE CHANGEOVER

Press "1" to have the fax start drawing paper from another paper source if the curre ntly used source runs out of paper. Press "2" to stop change over to anot he r sour ce ( in this ca se, the received docum en t(s) wi ll be stored in memo ry ).

Initial setting: 1

•

Setting 18 : RETRANSM ISSION TIMES This sets the number of times the fax will reat tem pt a memor y tra nsm ission which has be en interrupt ed b y a line error or power failure. Enter any num ber from "0" to "4" ( "0" disables the function). In Eire, enter any number from "0" to "3".

Initial setting: 2

•

Setting 19 : RETRANSM ISSIO N INTERVAL You can select the number of minut es the fax wait s between each mem o ry retrans mis sion attempt. Enter "01" for 1 minute, "02" for 2 minutes, etc. , up to a ma xim um of 15 m in ut es (maximu m of 5 minutes in Eire).

Initial setting: 05

•

"2": Upper cassette, lower cassette, tray. "3": Lower cassette, upper cassette, tray.

"4": Tray, upper cassette, lower cassette. "5": Tray, lower cassette, upper ca ssett e. "6": Lower cassette, tray, upper cassette. "7": Upper cassette, tray, lo wer cassette.

Setting 20: HEATER MODE

To conserve electr icity , you can tur n off the laser print er hea ter in your fax. W hen this is done , it will turn on automatically when yo u receive a docum en t (there w ill be a slight delay before printing while it warm s up) and turn off once prin ting is complet ed. You can also set the heater to automatica lly turn on during a certain tim e period of the day. Ente r a number from "1" to "3" as follows:

1" (ALWAYS ON):

2" (ALWAYS OFF ):

" "

3" (SLEEP MODE TIMER) :

Initial setting: 2

•

The heater will remain on constantly. The heater will turn on only to print documents. The heater will turn on and off at two selected times each

day. Af ter you pr ess " to turn o n, and t hen the time y ou want it to turn of f. F or each time, enter 2 digits for the hour ("00" to "23"), and 2 digits for the m inute.

3", enter the time you want t he heater

5-4 OPTION SETTINGS

<P=005>

OPTIONAL SETTINGS

Setting 21: JUNK FAX NUMBER CHECK

Press 1 to prevent recep tion from fax num b er s enter ed in t he Ant i Junk Fa x List . Press 2 to allow reception from all numbers.

Initial setting: 2

•

Setting 22: ALARM VOLUME

This sets the volume of the beep sound which alert s you to error cond itions and infor ms you that oper at ions hav e be en complet ed. Pr ess " 1" for high, "2" for middle, "3" for low, or "4" to turn the alarm off.

Initial setting: 3

•

Setting 23 : DIAL M OD E

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pu ls e dial line.

Initial setting: 1

•

Setting 24: QUICK ON LINE

When you tr ansmit a multi- pag e docu ment , this setting de te rmin e s whether you r fax will dial the receiving party and begin transm it ting while scanning is still in progress, or wait unti l all pages have been sca nn ed befor e dialling. Press "1" to have the fax dial and begin transmiss ion while scanning is still in progress, or "2" to have it wait un til al l pages have bee n scan ned.

Initial setting: 1

•

Setting 25 : MU LT I TT I

If you are using Depar tm ent Contr ol, you can pre ss "1" to have the department name (the name associate d w ith the de par tm ent code enter ed by the op er at or to access the fax) appear at the top of each transmitted docu ment. This will appear in place of the name entered in "Entering Your Name and Fa x Num ber " in Chapt er 2. Pres s "2" to turn M ulti TTI off (the se nder ’s nam e entered in Chapt er 2 will appear ) .

Initial setting: 2

•

Setting 26: BEEP LENGTH

This sets the durat ion of the bee p which signa ls the end of tran smission, r eception , or cop ying. Press "1" for 3 seconds, "2" for 1 sec ond, or "3" for no be e p.

Initial setting: 1

•

Setting 27: DEPARTMENT CODE DIGITS

This setting a llows you t o change t he nu m ber of digits used f or Depar tm ent Codes. Enter any number f ro m "3" to "9".

Initial setting: 4

•

Setting 28 : PBX RECALL This sets the recall mode us ed for transfe rring ca lls on a PBX or utilising BT Netwo rk services. Refer to your PBX manual or consult your supp lier for th e corr ect sett ing if the fact ory sett ing is inappr opriate. Enter "1" for earth recall, "2" for time break recall, or "3" for no operation.

Initial setting: 2

•

OPTION SETTINGS 5-5

<P=006>

OPTIONAL SETTINGS

Setting 29: VERIFICATION STAM P

Press "1" if you want the fax machine to stamp each original documen t page as it is scanned. After scanning, you ca n check to see if all pages have been stam p ed t o verify that no double feeds occurred. Press "2" to turn the function off.

Note:

• Initial setting: 2

Note:

Setting 30 : PC INTERFACE MO DE

Press "1" if you want to oper at e the f ax fr om a person al com put er, or "2" to disable com puter operation.

•

Setting 31: RECEIVE UNIT

Press "1" to have incoming do cumen ts received in you r personal com p uter . Press " 2" t o have incoming doc um ent s rece ived and print ed out by your fax.

•

This function wi ll only oper ate if your dealer has installed t he Verifica tion Stamp optio n.

The follow ing set t ings w ill only appear if your dealer has installed t he PC int erfa ce option. If you do not have the Ver if icat io n Stam p opt ion, PC INTERFACE MODE will appear as Setting 29 and RECEIVE UNIT will appear as Sett ing 30.

Initial setting: 2

5-6 OPTION SETTINGS

FO4500H-PRPR

<P=001>

6 PRINTING OUT REPORTS AND LISTS

You can print a variety of lists showing settings and information entered in the fax. You can also print out reports on recent activity and reports on individual transactions after they are made. Each list and report is described below.

Printing out a list

Step Press these keys: Comments

FUNCTION

START

"LISTING MODE" will appear in the display.

Move through t he list s by press ing "#" o r "*". Stop when the desired list appears in the display.

Print out the list.

Activi ty Repor t

This report shows information on your most recently perfor med send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmiss ions , and the RECEIVE REPORT, which shows information on receptions.

♦ If Option Setting 4 is set to "YES", a report will be automatically printed out when-

ever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

♦ All information is erased after a report is printed out. If automatic print-out is dis-

abled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

SENDER/ RECEIVER

START The time at which transmission/ r ecep tion started . TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/ r ece iv ed. TYPE CONF. TX - A confident ial oper at ion was performed.

NOTE OK - Transmission/reception was normal.

The nam e or fax number of the othe r machine involved in t he transact ion. If that machine does not have an ID function, the comm unication mode w ill appear (for example, "G3").

RELAY TX - A relay operation was perfo rme d. (T) - A timer operation was pe rform ed . (D) - The document was sent direct ly fro m the feeder , not from m emor y.

P.FAIL - A p ower failure occurred. JAM - A problem with the printing paper or document occur r ed.

PRINTING OUT REPORTS AND LIST S 6-1

<P=

002

PRINTING OUT REPORTS AND LIST S

BUSY - The line was busy. COM.E- 0 to COM. E-14 - A telephone line error pr evented th e transact ion. Explan ations

of the error numbers are given in the following tables, however, these are primarily for use by service e nginee rs. I n gener al, y ou will wa nt to sim ply tr y th e trans act ion again. If necessary, check with t he other party to make sure the ir machine is funct ioning prope rly.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function whic h your fax doe s not have.

CANCEL 3 - Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model.

CANCEL 4 - Confidential transmission was cancelled because an incorrect mailbox number was enter e d for a fax mach in e w ith conf id ent ial ma ilbo xes.

CANCEL 5 - A relay request was not successful because the machine to which the request was made has no relay fu nction, it is not a Sharp model, or its mem ory was ful l.

CANCEL 6 - A relay request was not successful because your machine’s fax number has not been entered into the relay machine’s list of permitted numbers, an automatic dialling number not stored in the relay machine was specified, or your fax number has not been entered in your machine as descr ibed in Chapter 2.

Transmission error s

Able to recognise handsh ake signa l, but it has

E-0

errors. Cannot recognise the handshake signal from

E-1

the receiver side.

E-2 Line disconnected during transmission. E-3

Line disconnected after modem speed fall-back. Line disconnected during multi-page

E-4

transmission. Cannot recognize the handshake signal for

E-6

next page at receiver side. No response from receiver side or "disconnect

E-7

signal" is received at transmitter side. Error was not corrected after the predetermined

number of retries because of an error in a part

E-8

of a page. Error occurred after or whilst reception by the

E-11

remote (receiving) machine was revealed to be impossible.

E-12 Error occurred just after fall-back.

Error occurred after a response to a

E-13

retransmission end command was received.

Reception errors

Able to recognise handsh ake signa l, but it has

E-0

errors.

E-1 Line disconnected during reception.

Cannot recognise the handshake signal from

E-2

the transmitter side. Cannot recognise the last handshake signal

E-3

from the tran sm it ter sid e. Cannot recognise the handshake signal for

E-4

next page from the transmitter side in the case of mode change.

Cannot recognise the handshake signal for

E-5

next page from transmitter side. No response from transm it ter or "disconne ct

E-7

signal" is received at receiver side. Error occurred upon completion of reception of

E-8

all pa ges. Error occurred when mode was changed or

transmission/reception switching was

E-9

performed. Error occurred during partial page or physical

E-10

page reception. Error occurred after or during inquiry from the

remote (transmitting) machine as to whether

E-11

reception was possible or not.

E-12

Error occurred during or just after fallback. Error occurred after retransmission end

E-13

command was received. Error occurred after voice communication

E-14

command was received.

6-2 PRINTING OUT REPO RTS AND LISTS

<P=

003

Timer li s t

This list shows the timer operations which are currently set.

PRINTING OUT REPO RT S AND LIST S

Telephone Numbe r Lis t

This list shows the fax and voice numbers which have been stored for automatic dialling.

Relay Group List

This list shows the relay groups which have been stored.

PRINTING OUT REPORTS AND LIST S 6-3

<P=

004

PRINTING OUT REPORTS AND LIST S

Passcode List

This list shows s ettings made for polling security, your name and fax number as entered in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode list.

Optional Setting List

This list shows the current status of the optional settings.

Program and Group List

The top part of this list shows the programs which have been entered. The bottom part shows the fax numbers which have been stored in each Group Key.

6-4 PRINTING OUT REPO RTS AND LISTS

<P=

005

PRINTING OUT REPO RT S AND LIST S

Batch Transmission List

To check the documents which have been stored for batch transmission, you can print out the Batch Transmission List.

Department Usage List

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated. The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines.

♦ Each time you print out the report, the data is cleared and a new period begins.

Confidential Reception List

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this out whenever RCVD CONFIDENTIAL RX appears in the display.

PRINTING OUT REPORTS AND LIST S 6-5

<P=

006

PRINTING OUT REPORTS AND LIST S

Anti Junk Number List

This list shows the fax numbers from which reception is not allowed.

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 5 as described in Chapter 5.

♦ You can also print out the Transaction Report manually by pressing the RE PORT

key after the operation is completed.

♦ The same headings appear in the Transaction Report as in the Activity Report. See

"Activity Report" in this chapter for an explanation of the headings.

♦ The top part of the document will also appear below the report if the document was

sent from memory. If confidentiality is required, you can stop print-out of the top part of the document by resetting Option Setting 15.

6-6 PRINTING OUT REPO RTS AND LISTS

RT <P=001>

FO4500H-MAMA

7 MAINTENANCE

Scanning glass and rollers

Clean the reading glass and rollers frequently to ensure the quality of transmitte d images and copies. Rotate the received document tray back, open the operation panel by squeezing the operation panel release on the right side of the operation panel (marked "PULL OPEN"), and clean the parts as shown below.

Docum en t rollers

The housing

Wipe the external parts and surface of the machine with a dry cloth.

White backplat e

Wipe the scanning glass, white backplate, and rollers w ith a soft cloth.

•• Make sure that all dirt and stains (such as correcting fluid) are removed, as these will cause vertical lines on transmitted images and copies.

Scanning glass

Caution!

••

Do not use benzene or thinner. These solvents may damage or discolour the machine.

MAINTENANCE 7-1

<P=002>

MAINTENANCE

Verification Stamp

If you are using the verification stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer.

Remove the original document OUT tray.

2 Remove the old ink cartridge from the

machine by pressing down and out on the protrud i ng green tab with the tip of a ballpoint pen.

3 Insert the new cartridge into the

machine so that the tab on the side is facing out.

4 Replace the original documen t OUT

tray.

7-2 MAINTENANCE

Sharp FO-4500 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual