Sharp FO-4470 User Manual

MODEL

FO-4470

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Optional Settings

7. Printing Lists and Reports

8. Maintenance

9. Troubleshooting

U.S.A.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR that this product meets the ENERGY STAR

energy efficiency.

partner, SHARP has determined

guidelines for

Canada

This product meets the applicable Industry Canada technical specifications

The Ringer Equivalence Number is an indication of the maximum number of devices

allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below.

Automatic dialing Conventional Auto Dialing:

Rapid Key Dialing: 59 numbers Speed Dialing: 75 numbers

Personal Auto Dial Books: 10 books

(59 Rapid Keys, 16 Speed Dial numbers per book)

Memory size* 8 MB (approx. 500 pages )

Optional memory: FO-8MK (8 MB; approx. 500 pages)

Modem speed 33,600 bps (max.) with automatic fallback to lower

speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Drum cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Automatic document feeder Letter paper (20 lb): Max. 50 pages

Initial starter cartridge (included with fax machine):

Approx. 3000 pages Replacement cartridge FO-44ND/FO-50ND: Approx. 6000 pages

Initial starter cartridge (included with fax machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines/mm)

Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

*Based on Sharp Standard Chart at standard resolution, excluding time

for protocol signals (i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

Paper capacity 250 sheets (20 lb)

(500-sheet cassette available as option)

Compression scheme MMR, MR, MH, Sharp (H2), JBIG

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode, Super G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 257 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 38.0" (128 to 966 mm)

Effective Scanning width 8.2" (208 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 1.3 sec/page (letter paper; scan time only,

excludes document feeding time)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: 9 W

Maximum: 760 W

Dimensions Width: 21.5" (546 mm)

Depth: 16.2" (412 mm) Height: 13.6" (346 mm) (Not including paper tray or attachments)

Weight

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 31.3 lbs. (14.2 kg) (Not including supplies, paper tray or attachments)

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 7

1. Installation 12

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2. Sending Documents 33

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 36

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 44

Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 53

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

3. Receiving Documents 61

Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4. Making Copies 64

Table of Contents

5. Special Functions 66

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . . 95

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 102

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

6. Optional Settings 107

7. Printing Lists and Reports 116

8. Maintenance 122

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 122

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 123

9. Troubleshooting 124

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

QUICK REFERENCE GUIDE 138

GUÍA DE CONSULTA RÁPIDA 139

GUIDE DE RÉFÉRENCE RAPIDE 140

Index 141

A Look at the Operation Panel

Upper panel

PLAIN PAPER LASER FACSIMILE

Toner Cartridge

Drum Cartridge

Paper Supply

ALARM Guide

CONTRAST RESOLUTION

Display

HALF TONE

STANDARD

FINE

SUPER FINE

Paper Jam Paper Size Error Printer Cover Open Out Put Tray Error

2 3 4

ALARM

TONER

LINE IN USE

This displays messages and prompts to help you operate the machine.

ALARM indicator

This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem.

TONER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

LINE IN USE light

This lights when the fax machine is using the telephone line.

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE or SUPER FINE).

Middle panel (Rapid Key pad)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Rapid Dial Keys

40 41 42 43 44 45 46 47 48 49

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

50 51 52 53 54 55 56 57 58 59

SYMBOL

PAGE COUNTER

Caps Lock

SHIFT

1098 11 12 13 14 15 16

A / |S D F G / { H / } J / [ K / ] L / +

CONFIDENTIAL

TIMER

Z / < X / > C V B N / * M / ? @ .com

COVER SHEET

/ ^ / / \ ; / :

LIFE

Space

MEM.STATUS

REPORT

DOCUMENT

PRINT HOLD

- . / , DEL

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a two-digit number (for example, you can press Rapid Key 01 to enter the number “01”).

SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set up an operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by , to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.

REPORT key

Press this key before sending a fax to have a transaction report printed out after the transmission is finished.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading it into memory.

PRINT HOLD key

This key is used to set up and use the Print Hold function, which holds received faxes in memory instead of printing them as they are received. To print the faxes, the programmed Print Hold code must be entered.

Lower panel

18 2519 20 21 26

JOB STATUS

GHI

PQRS

DUPLEX SCAN

ABC

JKL

TUV

OPER

DEF

2 3

MNO

WXYZ

PRIORITY

BROADCAST

PERSONAL

BOOK

SPEED DIAL

REDIAL

SPEAKER

27 31 3228 30

JOB STATUS key

Two types of information appear in the display: prompts related to operations

2322

START/ ENTER

DOWN

COPY/HELP

you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information.

STOP

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

BROADCAST key

Press this key to send a fax to a group of receiving fax machines.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with

or and press .

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENU key

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

START/ ENTER

START/ENTER key

Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing. This key is also used to select settings and complete entries when storing names and numbers.

Left and right arrow keys

Auto-dial numbers: Press these keys to search for an auto-dial number when sending a fax. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings.

STOP key

Press this key to cancel an operation before it is completed.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Received document tray

Telephone line cord

Rapid Key labels

Toner cartridge

Paper size labels

Points to keep in mind when setting up

Drum cartridge

National character labels for French

ADF exit tray

Operation manual

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Important!

The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Press the power switch to turn on the power.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. See page 112.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of

the ADF exit tray ➋. Pull out the tray extension ➌.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Connections

1. Installation

Important!

The received document tray must be attached for the fax machine to operate properly.

Attaching the national character labels

If French will be used for the display language (see LANGUAGE SELECT on page 115) attach the national character labels for French as shown below. During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters.

Flip up the Rapid Key overlay

Connections

Verification Stamp option

Note: This feature is available as an option. Consult your dealer if you wish to use this feature.

When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page 114.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial starter toner cartridge included with the fax machine can print

approximately 3000 letter-size pages (4% coverage of each page; continuous printing).

♦ The replacement toner cartridge (FO-44ND/FO-50ND) can print

approximately 6000 letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size

pages.

1 Press the cover release to open the

print compartment cover.

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

2 If you are replacing the toner cartridge,

remove the old cartridge and dispose of it according to local regulations.

1. Installation

Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge

but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

Installing the Print Cartridges

3 If you are replacing the drum cartridge,

remove the old cartridge and dispose of it according to local regulations.

4 Remove the new drum cartridge from

its packaging. Insert the drum cartridge into the print compartment.

• Caution! Excessive exposure to light

will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

• Make sure the drum cartridge is

inserted in as far as it will go.

BLUE

GREEN

5 If you are installing a new toner

cartridge, remove the new toner cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up.

6 Shake as indicated by the arrows to

distribute the toner evenly within the cartridge.

• If the toner is still lumpy after shaking,

the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

Installing the Print Cartridges

7 Hold the toner cartridge by the handle

and insert it into the print compartment.

• Make sure the toner cartridge clicks

into place.

BLUE

• The handle can be left standing up.

GREEN

8 Close the print compartment cover.

9 Reset the drum counter by pressing (flip up the Rapid Key

overlay), , and .

START/ ENTER

LIFE

1. Installation

• Note: The toner counter automatically resets each time you replace the

toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter,

press (flip up the Rapid Key overlay), , and .

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

LIFE

START/ ENTER

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-44ND or FO-50ND toner cartridge

Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray.

♦ A paper cassette is available as an option. Up to 500 sheets of letter or

legal paper can be loaded in the paper cassette.To have the cassette installed, consult your dealer.

Important: Do not use the back side of paper that has already been printed on.

Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper.

Loading paper in the paper tray

1 Remove the received document tray.

1. Installation

2 Insert a stack of paper into the tray,

print side up.

• Important! The stack of paper must not

be higher than the red line on the paper tray.

3 Squeeze the paper guide and move it

to match the length of the paper you are loading.

Attach a letter or legal label here to indicate the paper size

Red line

Loading Printing Paper

4 Replace the received document tray.

• The received document tray must be

attached for the fax machine to operate properly.

Loading paper in the paper cassette (if installed)

Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.

1 Grasp the hand-hold on the cassette

and pull the cassette out until it stops.

2 Push the pressure plate down until it

locks into position.

Loading Printing Paper

3 Squeeze the paper guide and pull up to

move it to the appropriate holes for the length of the paper. Push the guide down into the holes.

4 Place a stack of paper in the cassette,

print side up.

• Make sure the stack of paper is not

higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

• If you find it difficult to load the paper,

remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

1. Installation

5 Push the cassette back into the

machine, making sure it clicks into place.

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

1 Press and .

2 Press and .

Display:

3:ENTRY MODE ENTER #(01-08, , )

03:OWN PASSCODE SET ENTER FAX #

3 Enter your fax number (max. of 20 digits) by pressing the numeric keys.

• To insert a space between digits, press .

• To clear a mistake, press .

4 Press .

START/ ENTER

STOP

ENTER SENDER’S NAME

Entering Your Name and Fax Number

5 Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Caps Lock

S H / }

Space

A /

R / $

- . / , DEL

P / =

1. Installation

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

6 Press .

7 Press twice to return to the date and time display.

START/ ENTER

STOP

04: DATE &TIME SET PRESS START KEY

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

1 Press and .

2 Press and .

Display:

3:ENTRY MODE ENTER #(01-08, , )

04:DATE&TIME SET DATE 06-08-2006

(The currently set date will appear to the right of “DATE”)

3 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: March

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

4 Enter a two-digit number for the day (“01” to “31”).

Example: The 5th

5 Enter the year (four digits).

Example: 2006

0 0

6 Enter a two-digit number for the hour (“01” to “12”) and a two-digit

number for the minute (“00” to “59”).

Example: 9:25

Setting the Date and Time

7 Press to select A.M. or to select P.M.

8 Press to start the clock.

9 Press twice to return to the date and time display.

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

1 Press and .

2 Press and .

START/ ENTER

STOP

Display:

3:ENTRY MODE ENTER #(01-08, , )

05:DAY LIGHT SAVING 1=YES, 2=NO

1. Installation

3 Press to turn on the Daylight Saving Time function, or to turn it

off.

4 Press twice to return to the date and time display.

1 2

STOP

Administrator Password

The administrator of the machine can set a password to protect the settings

that are accessed with the key. When the password is set and protection is enabled, the display will prompt you to enter the administrator

password each time you press to configure a MENU setting.

Setting an administrator password

1 Press the following sequence of keys:

COPY/HELP

, , , , , .

START/

ENTER

Display:

ADMIN PASSWORD ENTER #(1-2, , )

• This is a hidden operation, and therefore error beeps may sound and the

display may not respond normally when you press several of the above keys. Disregard the error beeps and display while pressing the keys.

• If password protection (page 29) is already enabled, a password entry

screen will appear after you press . Continue to press the above keys without entering the password.

2 Press to set the password.

1:ADMIN PASSWORD SET ENTER OLD PASSWORD

3 Press the numeric keys and/or the letter keys to enter the old (currently

set) password.

• If you are setting the password for the first time, enter “Sharp” (this is the

initial factory-set password).

• Each character/digit that you enter will be displayed as “+“.

+ 118 hidden pages