Sharp FO-4450 User Manual

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MODEL

FO-4450

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Optional Settings

7. Printing Lists

8. Maintenance

9. Troubleshooting

FACSIMILE

OPERATION MANUAL

U.S.A.

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an

ENERGY STAR

that this product meets the for energy efficiency.



partner, SHARP has determined

ENERGY STA R



guidelines

Canada

This product meets the applicable Industry Canada technical specifications

The Ringer Equivalence Number is an indication of the maximum number of devices

allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown below.

Automatic dialing Conventional Auto Dialing:

Rapid Key Dialing: 59 numbers Speed Dialing: 75 numbers

Personal Auto Dial Books: 10 books

(59 Rapid Keys, 16 Speed Dial numbers per book)

Memory size* 8 MB (approx. 500 pages )

Optional memory: FO-8MK (8 MB; approx. 500 pages)

Modem speed 33,600 bps (max.) with automatic fallback to lower

speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Drum cartridge yield**

(continuous printing, 4% page coverage, letter paper)

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Automatic document feeder Letter paper (20 lb): Max. 50 pages

Initial starter cartridge (included with fax machine):

Approx. 3000 pages

Replacement cartridge FO-44ND/FO-50ND:

Approx. 6000 pages

Initial starter cartridge (included with fax machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines/mm)

Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

*Based on Sharp Standard Chart at standard resolution, excluding time

for protocol signals (i.e., ITU-T phase C time only).

**The yields may vary depending on coverage and operating conditions.

Paper capacity 250 sheets (20 lb)

(500-sheet cassette available as option)

Compression scheme MMR, MR, MH, Sharp (H2), JBIG

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode, Super G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 257 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 38.0" (128 to 966 mm)

Effective Scanning width 8.2" (208 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 1.3 sec/page (letter paper; scan time only,

excludes document feeding time)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: 9 W

Maximum: 760 W

Dimensions Width: 21.5" (546 mm)

Depth: 16.2" (412 mm) Height: 13.6" (346 mm) (Not including paper tray or attachments)

Weight

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 31.3 lbs. (14.2 kg) (Not including supplies, paper tray or attachments)

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 7

1. Installation 12

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

2. Sending Documents 30

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 33

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 41

Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 50

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

3. Receiving Documents 58

Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4. Making Copies 61

Table of Contents

5. Special Functions 63

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . . 94

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 101

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

6. Optional Settings 106

7. Printing Lists and Reports 115

8. Maintenance 120

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 120

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 121

9. Troubleshooting 122

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

QUICK REFERENCE GUIDE 136

GUÍA DE CONSULTA RÁPIDA 137

GUIDE DE RÉFÉRENCE RAPIDE 138

Index 139

A Look at the Operation Panel

Upper panel

PLAIN PAPER LASER FACSIMILE

HALF TONE

STANDARD

Toner Cartridge

Drum Cartridge

Paper Supply

ALARM Guide

CONTRAST RESOLUTION

FINE

SUPER FINE

Paper Jam Paper Size Error Printer Cover Open Out Put Tray Error

Display

2 3 4

ALARM

TONER

LINE IN USE

This displays messages and prompts to help you operate the machine.

ALARM indicator

This blinks when one of the paper sources is empty, or the drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem.

TONER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

LINE IN USE light

This lights when the fax machine is using the telephone line.

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document. An indicator will light next to the selected setting (HALFTONE, STANDARD, FINE or SUPER FINE).

Middle panel (Rapid Key pad)

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

21 22 23 24 25 26 27 28 29 30 Caps Lock 31 32 33 34 35 36 37 38 39

SHIFT

A /

S D F G / { H / } J / [ K / ] L / +

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

Space

- . / , DEL

Rapid Dial Keys

40 41 42 43 44 45 46 47 48 49

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

50 51 52 53 54 55 56 57 58 59

SYMBOL

PAGE COUNTER

Caps Lock

SHIFT

1098 11 12 13 14 15 16

A /

S D F G / { H / } J / [ K / ] L / +

CONFIDENTIAL

TIMER

Z / < X / > C V B N / * M / ? @ .com

COVER SHEET

/ ^ / / \ ; / :

LIFE

Space

MEM.STATUS

REPORT

DOCUMENT

PRINT HOLD

- . / , DEL

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through the display menu, a Rapid Key can also be pressed in place of the numeric keys to enter a two-digit number (for example, you can press Rapid Key 01 to enter the number “01”).

SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the character to the right of the slash). Press the key again to turn off symbol entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set up an operation to be performed automatically at a later time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by , to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.

REPORT key

Press this key before sending a fax to have a transaction report printed out after the transmission is finished.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading it into memory.

PRINT HOLD key

This key is used to set up and use the Print Hold function, which holds received faxes in memory instead of printing them as they are received. To print the faxes, the programmed Print Hold code must be entered.

Lower panel

18 2519 20 21 26

JOB STATUS

GHI

PQRS

DUPLEX SCAN

ABC

JKL

TUV

OPER

DEF

2 3

MNO

WXYZ

PRIORITY

BROADCAST

PERSONAL

BOOK

SPEED DIAL

REDIAL

SPEAKER

27 31 3228 30

JOB STATUS key

Two types of information appear in the display: prompts related to operations

2322

START/ ENTER

DOWN

COPY/HELP

you are performing, and information about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information.

STOP

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

BROADCAST key

Press this key to send a fax to a group of receiving fax machines.

PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with

or and press .

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENU key

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

START/ ENTER

START/ENTER key

Press this key to begin fax transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing. This key is also used to select settings and complete entries when storing names and numbers.

Left and right arrow keys

Auto-dial numbers: Press these keys to search for an auto-dial number when sending a fax. MENU key settings: Press these keys after pressing the MENU key to scroll through the MENU key settings.

STOP key

Press this key to cancel an operation before it is completed.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power cord

Received document tray

Telephone line cord

Rapid Key labels

Toner cartridge

Paper size labels

Drum cartridge

National character labels for French

Points to keep in mind when setting up

ADF exit tray

Operation manual

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Important!

The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet.

Press the power switch to turn on the power.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. See page 111.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray protrusion on the left side of the machine goes into the hole on the left side of

the ADF exit tray

➊, then bend the tray slightly and insert so that the

➋. Pull out the tray extension ➌.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Connections

1. Installation

Important!

The received document tray must be attached for the fax machine to operate properly.

Attaching the national character labels

If French will be used for the display language (see LANGUAGE SELECT on page 114) attach the national character labels for French as shown below. During procedures that require the entry of text, the keys below the labels can be pressed to enter the corresponding characters.

Flip up the Rapid Key overlay

Connections

Verification Stamp option

Note: This feature is available as an option. Consult your dealer if you wish to

use this feature.

When transmitting a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained on page 113.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦ The initial starter toner cartridge included with the fax machine can print

approximately 3000 letter-size pages (4% coverage of each page; continuous printing).

♦ The replacement toner cartridge (FO-44ND/FO-50ND) can print

approximately 6000 letter-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size

pages.

Press the cover release to open the print compartment cover.

• Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

If you are replacing the toner cartridge, remove the old cartridge and dispose

of it according to local regulations.

1. Installation

Go directly to Step 5 if you are only replacing the toner cartridge and not the drum cartridge.

• If you are replacing the drum cartridge

but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

To make the cartridge more compact for disposal, press the buttons on the ends of the handle and fold the handle down.

Installing the Print Cartridges

If you are replacing the drum cartridge, remove the old cartridge and dispose

of it according to local regulations.

Remove the new drum cartridge from its packaging. Insert the drum

cartridge into the print compartment.

• Caution! Excessive exposure to light

will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

• Make sure the drum cartridge is

inserted in as far as it will go.

BLUE

GREEN

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up.

Shake as indicated by the arrows to distribute the toner evenly within the

cartridge.

• If the toner is still lumpy after shaking,

the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem.

Installing the Print Cartridges

Hold the toner cartridge by the handle and insert it into the print

compartment.

• Make sure the toner cartridge clicks

into place.

BLUE

• The handle can be left standing up.

Close the print compartment cover.

Reset the drum counter by pressing (flip up the Rapid Key

overlay), , and .

START/ ENTER

LIFE

1. Installation

GREEN

• Note: The toner counter automatically resets each time you replace the

toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to manually reset the toner counter,

press (flip up the Rapid Key overlay), , and .

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

LIFE

START/ ENTER

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-44ND or FO-50ND toner cartridge

Hint:

When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display (this message first appears approximately 1000 pages before the drum needs replacement). Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray.

♦ A paper cassette is available as an option. Up to 500 sheets of letter or

legal paper can be loaded in the paper cassette.To have the cassette installed, consult your dealer.

Important: Do not use the back side of paper that has already been printed on.

Note: If you need to add paper to the tray or cassette while paper still remains, remove the remaining paper and combine it into a single stack with the new paper.

Loading paper in the paper tray

Remove the received document tray.

1. Installation

Insert a stack of paper into the tray, print side up.

• Important! The stack of paper must not

be higher than the red line on the paper tray.

Squeeze the paper guide and move it to match the length of the paper you

are loading.

Attach a letter or legal label here to indicate the paper size

Red line

Loading Printing Paper

Replace the received document tray.

• The received document tray must be

attached for the fax machine to operate properly.

Loading paper in the paper cassette (if installed)

Note: To use A4 paper in the paper cassette, you must have a service

technician adjust the cassette.

Grasp the hand-hold on the cassette and pull the cassette out until it stops.

Push the pressure plate down until it locks into position.

Loading Printing Paper

Squeeze the paper guide and pull up to move it to the appropriate holes for the

length of the paper. Push the guide down into the holes.

Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not

higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

• If you find it difficult to load the paper,

remove the cassette from the machine. (Pull the cassette out as far as it will go, grasp the left side of the cassette with your left hand, and then lift it up and out with both hands.)

1. Installation

Push the cassette back into the machine, making sure it clicks into

place.

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Press and .

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

Display:

3:ENTRY MODE ENTER #(01-10, , )

03:OWN PASSCODE SET ENTER FAX #

• To insert a space between digits, press .

• To clear a mistake, press .

Press .

START/ ENTER

STOP

ENTER SENDER’S NAME

Entering Your Name and Fax Number

Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24

characters.) Example: SHARP =

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

21 22 23 24 25 26 27 28 29 30

Caps Lock

31 32 33 34 35 36 37 38 39

SHIFT

Caps Lock

A /|S D F G / { H / } J / [ K / ] L / +

Z / < X / > C V B N / * M / ? @ .com

/ ^ / / \ ; / :

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

S H / }

Space

Caps Lock

DEL

A /

R / $

- . / , DEL

P / =

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

1. Installation

Press .

Press twice to return to the date and time display.

START/ ENTER

STOP

04: DATE &TIME SET PRESS START KEY

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Press and .

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: March

Display:

3:ENTRY MODE ENTER #(01-10, , )

04:DATE&TIME SET DATE 06-08-2005

(The currently set date will appear to the right of “DATE”)

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

Example: The 5th

Enter the year (four digits).

Example: 2005

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

0 0

Setting the Date and Time

Press to select A.M. or to select P.M.

Press to start the clock.

Press twice to return to the date and time display.

START/ ENTER

STOP

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

Press and .

Display:

3:ENTRY MODE ENTER #(01-10, , )

05:DAY LIGHT SAVING 1=YES, 2=NO

1. Installation

Press to turn on the Daylight Saving Time function, or to turn it off.

Press twice to return to the date and time display.

1 2

STOP

Volume Adjustment

You can adjust the volume of the speaker and ringer using and .

Speaker

Press .

Press or to select the desired volume level.

Press to turn off the speaker.

SPEAKER

Display:

SPEAKER VOLUME HIGH

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME LOW

Ringer

Volume Adjustment

1. Installation

Press the or to select the desired volume level. (Make sure

SPEAKER

has not been pressed.)

Display:

RINGER VOLUME HIGH

• The ringer will ring once at the selected

level, and then the date and time will reappear in the display.

If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer,

press to confirm your selection.

START/ ENTER

RINGER VOLUME MIDDLE

RINGER VOLUME LOW

RINGER VOLUME OFF OK?(PRESS START)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

Maximum size

5.0"

(128 mm)

11"

(279 mm)

38"

(966 mm)

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

(157 g/m²)

Loading multiple pages at once (letter-size: max. 50 pages, legal-size: max. 20 pages):

Minimum size

Minimum weight

Note: 11” x 17” paper must be loaded one page at a time.

5.8"

(148 mm)

14 lbs.

(52 g/m²)

Maximum size

5.0"

(128 mm)

Maximum weight

36 lbs.

10.1"

(257 mm)

14.3"

(364 mm)

20 lbs. (80 g/m²)

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will

not be scanned.

Maximum scanning width: 8.2 inches (208 mm)

Maximum scanning length: The length of the document minus 0.16

inches (4 mm) from the top and bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

2. Sending

Documents

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

♦ If there are folds on the document, smooth out the folds before loading the

document. Unsmoothed folds may prevent correct scanning.

♦ When scanning a very long document, gently hold the sides of the

document while it feeds into the scanner to prevent skewing.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading edge of

the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

2. Sending

Documents

FINE

SUPER FINE

HALF TONE

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

Use FINE for documents containing small letters or fine drawings.

Use SUPER FINE for documents containing very small letters or very fine drawings.

Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.

♦ In order to transmit in FINE or SUPER FINE resolution, the receiving fax

machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copying a

document. They are not effective for receiving a document.

Adjusting the Resolution and Contrast

To adjust the resolution setting, press one or more times until the

RESOLUTION

indicator light next to the desired setting comes on.

RESOLUTION

HALF TONE

STANDARD

FINE

SUPER FINE

Contrast

The fax machine has three contrast settings:

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

The default setting is AUTO.

background.

To adjust the contrast, press until the desired setting appears in the

CONTRAST

display.

( AUTO) M:00% SEND READY

CONTRAST

( DARK) M:00% SEND READY

(LIGHT) M:00% SEND READY

Sending a Fax by Normal Dialing

With Normal Dialing, you press and then dial by pressing the numeric

keys.

SPEAKER

♦ Normal Dialing allows you to listen to the line through the speaker to make

sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine, you can

also pick up the extension phone and dial using the extension phone (do

not press on the fax machine). If a person answers, you will be able

to speak to them through the phone before sending a fax.

Note: If you press to dial, you will not be able to speak using an extension

phone connected to the fax machine in the event that a person answers.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

SPEAKER

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

2. Sending

Documents

Press or pick up an extension phone connected to the fax machine. Listen for the dial tone.

If you pressed , dial the number of the receiving machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

SPEAKER

Programming Auto-Dial Numbers

• If Option Setting 26 (TEL. BILLING CODE, page 112) has been set to ON

and BILLING CODE DIAL has been set to AFTER, press after

dialing.

REDIAL

Wait for the connection. When you hear a fax tone, press on the fax machine.

• If a person answers and you are using an extension phone, ask them to

press their Start key. When you hear the fax tone, press on your fax

machine.

START/ ENTER

Using the REDIAL key

You can press to redial the last number dialed. To send a document,

START/

press when you hear the fax tone after the connection is established.

ENTER

Note that the speaker is automatically activated when you press .

REDIAL

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing

SPEED DIAL

and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

START/ ENTER

REDIAL

♦ Up to 59 Rapid Keys can be programmed for shared use.

♦ Up to 75 Speed Dial numbers can be programmed for shared use.

You can also create personal books for auto-dial numbers. Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book. For information on creating and using personal books, see page 50.

Programming Auto-Dial Numbers

Press and .

Press to select SET.

To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number, press and then enter the number from “1” to “75” that you wish to use. (If you enter less than two

digits, press to complete the entry.)

Enter the fax number by pressing the numeric keys (max. of 60 digits including pauses).

• To clear a mistake, press .

START/ ENTER

DEL

Display:

3:ENTRY MODE ENTER #(01-10, , )

01: DESTINATION 1=SET, 2=CLEAR

1: DESTINATION SET ENTER RAPID OR SPEED

SPEED DIAL

2. Sending

Documents

• If a pause is required between any of the digits to access a special service

Caps Lock

REDIAL

S H / }

A /

R / $

P / =

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Press .

Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped

down.) Example: SHARP =

START/ ENTER

• If you don’t want to enter a name, go directly to Step 8.

Programming Auto-Dial Numbers

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Space

- . / , DEL

• To enter a space, press .

• To change case, press .

• To clear a mistake, press .

Space

Caps Lock

DEL

• To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

SYMBOL

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

SYMBOL

• To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

Press if the number programmed is an area code or access code to

START/ ENTER

be used for Chain Dialing (see

procedure). Press (or ) if the number is a regular fax number.

Chain Dialing

START/ ENTER

CHAIN DIAL 1=SET, 2=CANCEL

at the end of this

Return to Step 4 to program another number, or press repeatedly

STOP

to return to the date and time display.

• If you programmed a Rapid Key number, you can write the name of the

party on the label above the Rapid Key.

Programming Auto-Dial Numbers

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed

Dial number using the above programming procedure. In Step 9, press to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by Chain

Dialing is 60.

Editing auto-dial numbers

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5 and 7).

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if

it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 115.

Press and .

Display:

3:ENTRY MODE ENTER #(01-10, , )

2. Sending

Documents

Press and .

Press to select CLEAR.

01: DESTINATION 1=SET, 2=CLEAR

2: DESTINATION CLEAR ENTER RAPID OR SPEED

Programming Auto-Dial Numbers

To clear a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press and then enter the number

with the numeric keys. (If you enter less than two digits, press to complete the entry.)

Press .

Return to Step 4 to clear another number, or press repeatedly to return to the date and time display.

START/ ENTER

SPEED DIAL

STOP

START/ ENTER

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press after loading your document. Your document will be transmitted immediately after the

current job is finished.

If you don’t want the document to be transmitted from memory, you can press

DOCUMENT

after loading the document. Your machine will call the receving fax

M/?

machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established.

PRIORITY

2. Sending

Documents

♦ Approximately 500 pages of average content can be held in memory. Less

pages can be held if any were scanned using fine or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect,

STOP

press .)

• The document will be automatically transmitted once the connection is

established.

Sending a Fax by Automatic Dialing

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number,

you can dial it by pressing and then entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

SPEED DIAL

2. Sending

Documents

• Press and/or to

RESOLUTION

CONTRAST

set the resolution and contrast if needed.

• To send the document ahead of other

documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the

feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay

M/?

if it is down.)

SPEED DIAL

Press and then enter the Speed Dial number by pressing the numeric keys.

• If you enter less than 2 digits for the Speed Dial number, press to

START/ ENTER

complete the entry.

Check the display. If the name or number shown is correct, press .

(If not, press and then repeat Step 2.)

STOP

START/ ENTER

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with the number keys and then press

to begin dialing.

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 2, below.)

SEND READY will appear in the display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

• To send the document ahead of other documents waiting for transmission,

PRIORITY

press .

• To send the document directly from the feeder (not through memory), press

DOCUMENT

. (Flip up the Rapid Key overlay if it is down.)

M/?

Enter the number of the receiving machine by pressing the numeric keys.

START/ ENTER

• If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press .

START/ ENTER

• If it is not correct, press to backspace and clear one digit at a time,

and then re-enter the correct digit(s).

REDIAL

STOP

Sending a Fax by Automatic Dialing

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it

and transmit the loaded document by simply pressing .

♦ You can also use this procedure to search for Group Keys and Program

Keys (the name you programmed for the Group or Program key will appear). This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key.

Load the document(s).

SEND READY will appear in the display.

START/

ENTER

2. Sending

Documents

• Press and/or to

Press to search from the

beginning of the alphabet, or to search from the end.

Enter the first character of the stored name by pressing the appropriate letter entry key.

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Display:

SEARCH DIAL

• If you don’t remember the first letter, go to Step 4 (you will scroll through the

list from the beginning).

Press or to scroll through the names. Stop when the desired name appears in the display.

• If no numbers have been stored under the entered letter, NOT FOUND will

appear.

Sending a Fax by Automatic Dialing

Press . The document will be automatically transmitted once the connection is established.

START/ ENTER

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another autodial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example, press

Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press after the final

numeric key to begin transmission.

START/ ENTER

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to ON, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 112.)

If Quick On-Line is set to OFF the transmission will be canceled and

MEMORY FULL ERROR will appear in the display. Press to clear the

message. Try the transmission again later when memory is free.

STOP

Sending a Fax by Automatic Dialing

Checking the status of the current job

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press

JOB STATUS

back to the date and time display, press again.

. Information on the current job will appear in the display. To switch

JOB STATUS

To cancel a fax transmission or reception

To cancel a fax transmission or reception that is currently in progress, press

JOB STATUS

display, and then press .

so that the status of the transmission or reception appears in the

STOP

Checking and canceling stored transmission jobs

To display information on jobs that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission job with this procedure.

2. Sending

Documents

Press (flip up the Rapid Key

overlay) and then .

Press or to scroll through the list of transmission jobs. The name

MEM.STATUS

Display:

TX STATUS (005) PRESS OR

The number of stored transmission jobs appears here

(or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission.

To cancel a transmission, press and then while the

DEL

START/ ENTER

transmission appears in the display.

Sending a Fax by Automatic Dialing

When you have finished checking the list, press twice to return to the date and time display.

Note: To print out a list of the documents waiting in memory for transmission,

MEM.STATUS

press and then .

STOP

Canceling a memory transmission by number

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

MEM.STATUS

Press (flip up the Rapid Key

overlay) and then .

Enter the 3-digit memory number assigned to the transmission you wish to cancel.

Display:

4: MESSAGE CLEAR ENTER MESSAGE #

Press .

START/ ENTER

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To cancel automatic redialing, press to show the job status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right),

and then press .

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7 (see page 108).

STOP

JOB STATUS

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 (see page 110).

2. Sending

Documents

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover sheet,

retransmission will not take place.

♦ To cancel retransmission, press to show the job status in the

display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to

the right), and then press .

JOB STATUS

STOP

Creating and Using Personal Books

Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use.

♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be

programmed in each personal book.

♦ If desired, you can program a 4-digit passcode for a personal book. When

this is done, the passcode must be entered to use or edit the book.

PERSONAL

You can open a personal book by pressing and then entering the

book’s 4-digit passcode if it has a passcode, or by selecting the book with

BOOK

or and pressing . After opening the book, simply follow the desired

procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual.

START/

ENTER

Creating a personal directory book

To create a new personal directory book, follow the steps below:

Press , and .

Press and .

Press to select SET.

Enter a 2-digit number from 01 to 10.

Display:

3:ENTRY MODE ENTER #(01-10, , )

10: BOOK ENTRY MODE 1=SET, 2=CLEAR

1:BOOK SET MODE ENTER # (01 - 10)

• This number will identify the personal directory book.

Creating and Using Personal Books

Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP =

Caps Lock

S H / }

A /

R / $

P / =

• For more information on entering letters, see Step 5 on page 25.

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Space

- . / , DEL

2. Sending

Documents

Press .

Enter a four-digit passcode for the

START/ ENTER

personal directory book (this can be any four-digit number you like).

ENTER PASSCODE OR START TO SKIP

USE NAME AS FAX HDR 1=YES, 2=NO

If you do not wish to use a passcode,

press to skip this step.

Press if you wish to use the book name in the header of faxes sent

START/ ENTER

using the book. Press to use the sender’s name entered on page 24.

Return to Step 4 to create another book, or press repeatedly to

STOP

return to the date and time display.

Creating and Using Personal Books

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps:

PERSONAL

Press .

Enter the 4-digit passcode of your book.

If the book doesn’t have a passcode,

press or until the name of the book appears in the display and then

press .

When your book is open, all of the Rapid Keys on the operation panel automatically convert to keys for use in your book. Speed Dial numbers

1 through 16 are also available for use in your book.

You can perform the following operations in a book:

BOOK

START/ ENTER

Display:

SELECT PERSONAL BOOK BY KEY OR PASSCODE

The display briefly shows the following and then reverts to the date and time:

** PERSONAL BOOK ** SUSAN

The name of your book appears on the bottom line.

♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained

on page 36.

♦ Use a Rapid Key to fax a document as explained on page 42.

♦ Use a Speed Dial number to fax a document as explained on page 43.

♦ Program a Group Key in your book using Rapid Key and Speed Dial

numbers from your book (see page 65).

♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial

numbers, or a Group Key in your book (see page 63).

♦ Set up a Program Key in your book (see page 85). (Note: Only Rapid Keys

and Speed Dial numbers from your book can be used.)

Creating and Using Personal Books

♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers

from your book (see page 71).

♦ Set up a timer operation using a Rapid Key or Speed Dial number from your

book (see page 77).

♦ Print out the Destination List, Program/Group List, or Timer List (see page

115). When printed from your book, these lists will show the corresponding information in your book.

2. Sending

Documents

♦ Press to redial the last number dialed from your book.

REDIAL

Closing a book

A book will automatically close when the operation performed from the book is completed. If you need to close a book before performing an operation, press

STOP

The display shows:

Press to confirm that you want to close the book. Note that a book will also close automatically after one minute if no operation is performed.

CANCEL BOOK? 1=YES, 2=NO

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the book (as explained on page 52) and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from a book, open your book and then cancel the operation as explained on page 47 or 48. Note that the job status of the fax can be checked without opening your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then clear the key or number.

Creating and Using Personal Books

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid Keys,

Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled.

Press , and .

Press and .

Press to select CLEAR.

Enter the 2-digit number of the book you wish to clear.

If the book has a passcode, enter the passcode.

Press .

Press repeatedly to return to the date and time display.

START/ ENTER

STOP

Display:

3:ENTRY MODE ENTER #(01-10, , )

10: BOOK ENTRY MODE 1=SET, 2=CLEAR

2: BOOK CLEAR MODE ENTER # (01 - 10)

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to appear

on the cover sheet (see page 24).

♦ To have the recipient’s name appear, you must dial using a Rapid Key or

Speed Dial number with the name programmed.

(Example)

Cover Sheet

2. Sending

Documents

Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Cover Sheet

Press . (Flip up the Rapid Key overlay if it is down.)

COVER SHEET

• The display will briefly show COVER SHEET MODE ENTERED and then

revert to SEND READY.

• To cancel the cover sheet selection, press .

Dial the receiving party and transmit the fax.

If desired, you can set your fax to automatically send a cover sheet with every

transmission (you do not have to press each time). This is

accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained on page 109.

STOP

COVER SHEET

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

• SEND READY will appear in the

display.

2. Sending

Documents

CONTRAST

Display:

ENTER # OF PAGE(S) ENTER # (01-99)

• Press and/or to

Press . (Flip up the Rapid Key overlay if it is down.)

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

RESOLUTION

set the resolution and contrast if needed.

PAGE COUNTER

Caps Lock

• If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

STOP

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All

calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

The reception mode is initially set to AUTO. To change the reception mode, follow these steps:

Press and .

Press to select AUTO, or to select MANUAL.

1 2

1:RECEIVE MODE 1=AUTO, 2=MANUAL

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 2 (see page 107).

♦ If you pick up an extension phone before the fax machine answers, you can

talk to the other party and/or receive a fax as explained in the following section,

Using MANUAL Reception Mode

When the fax machine rings, answer the call on an extension phone

connected to the same line.

If you hear a fax tone, press on the fax machine.

• If the other party first speaks with you, press after speaking. (Press

your START key before the sender presses their Start key.)

START/

ENTER

START/ ENTER

• If there is a document in the feeder, remove the document before pressing

START/

(otherwise the document will be transmitted).

ENTER

When RECEIVING appears in the display, hang up.

Documents

3. Receiving

Substitute Reception to Memory

In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these steps:

Press (flip up the Rapid Key

overlay) and .

Press or to scroll through the list of received faxes. The name (or number) of the sender of each document will successively appear in the

display.

When you have finished checking the list, press twice to return to the date and time display.

MEM.STATUS

Display:

RX STATUS (003) PRESS OR

The number of received faxes appears here

STOP

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

♦ You can perform all steps of a copy job even when the fax machine is busy

printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can change the

default resolution to SUPER FINE by changing Option Setting 30 (see page

113).

Load the document.

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

CONTRAST

Copies

4. Making

Press .

COPY/HELP

• If you are only making a single copy of

the original (or of each original), press

START/

. Copying will begin.

ENTER

Enter the desired number of copies per original with the numeric keys.

• If the desired number of copies is from

1 to 9, enter “0” first.

Display:

COPY MODE ENTER #(01-99) 01

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Making Copies

Press (MULTI) if you do not want the copies sorted, or (SORT) if you

want the copies sorted.

Example of three copies each of three originals

• Copying will begin.

Sorted

(SORT COPY)

Checking and canceling copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel a copy job with this procedure.

Press (flip up the Rapid Key

overlay) and then .

MEM.STATUS

Display:

COPY STATUS (005) PRESS OR

Originals

Not sorted

(MULTI COPY)

The number of stored copy jobs appears here

Press or to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together

with the 3-digit memory number assigned to the job. To cancel a copy

job, press and then while the copy job appears in the

DEL

START/

ENTER

display.

When you have finished checking the list, press twice to return to

STOP

the date and time display.

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination.

Load the document (s).

• SEND READY will appear in the

display.

Press .

Dial the receiving machines using one or more of the following methods:

BROADCAST

Display:

BROADCAST MODE ENTER STATION #

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a number, press to

complete the entry.)

SPEED DIAL

START/ ENTER

• Enter one or more full fax numbers with the numeric keys (max. 60 digits

per full number), pressing after each full number. (Maximum of 20 full

numbers; less if a large number of programs, timer operations, and/or group keys have been stored.)

• Press one or more Group Keys. (See

page 65.)

START/ ENTER

Storing numbers in Group Keys

Functions

5. Special

Broadcasting

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

If desired, press and/or to set the resolution and

START/ ENTER

RESOLUTION

STOP

BROADCAST MODE SELECT THE MODE

CONTRAST

contrast.

Press twice. Transmission will begin.

START/ ENTER

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see can perform the broadcasting operation using the following simplified procedure:

Storing numbers in Group Keys

which follows), you

Load the document(s).

• SEND READY will appear in the

display.

• Press and/or to

RESOLUTION

set the resolution and contrast if needed.

Press the appropriate Group Key. Transmission will begin.

CONTRAST

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 133 numbers can be stored in one Group Key.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain

Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Broadcasting

Press , and then .

Display:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press to program a Group Key.

1:GROUP SET PRESS GROUP KEY

(Press to clear a Group Key.)

Press any Rapid Key not already programmed to select it as a Group

Key.

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

(If you are clearing a Group Key, press it and go to Step 5.)

Enter a name for the Group Key by pressing the letter entry keys (see

ENTER GROUP NAME

Step 5 on page 25). (Maximum of 20 characters.) If you don’t want to enter a name, go directly to Step 5.

Press .

START/ ENTER

STATION # = ENTER STATION #

- . / , DEL

Functions

5. Special

Broadcasting

Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers with the numeric keys, pressing

SPEED DIAL

before each number (if you enter less than 2 digits for a number,

START/

press to complete the entry).

ENTER

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

Return to Step 3 to program another Group Key, or press repeatedly until you return to the date and time display.

START/ ENTER

STOP

Editing a group

If necessary, you can add numbers to or delete numbers from a group by

repeating the programming procedure for the Group Key. Press for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6.

To add a number, press a Rapid Key or enter a Speed Dial number. To delete

a number, move the cursor to the number with or and then press .

STOP

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving machine is a

Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASSCODE) must

be entered in your fax machine as explained on page 24.

♦ Some fax machines have multiple mailboxes for receiving confidential

faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

• SEND READY will appear in the

display.

• Press and/or to

Press (flip up the Rapid Key

overlay if it is down) and then .

RESOLUTION

set the resolution and contrast if needed.

CONFIDENTIAL

Z/<

CONTRAST

Display:

1:CONF. TX ENTER BOX # OR START

Functions

5. Special

Confidential Operations

If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required

for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

Press .

Dial the receiving machine using one of the following methods:

START/ ENTER

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

SPEED DIAL

digits, press to complete the entry). Check the name or number that

appears, and then press .

START/ ENTER

• Enter a full telephone number with the numeric keys, and press .

Transmission will take place once the connection is established.

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

START/ ENTER

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Confidential Operations

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

CONFIDENTIAL

Press (flip up the Rapid Key

Z/<

Display:

3:CONF. CODE SET

overlay if it is down) and then .

Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the mailbox.

Enter a 4-digit passcode for the mailbox with the numeric keys.

Press .

Enter a name for the mailbox (max. of 20 characters) by pressing the

START/ ENTER

ENTER BOX # (00-99)

letter entry keys (make sure the Rapid Key overlay is down). Example: SHARP =

Caps Lock

S H / }

A /

R / $

P / =

• For more information on entering letters, see Step 5 on page 25.

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Space

- . / , DEL

Functions

5. Special

Press .

START/ ENTER

Note: After entering the passcode, the fax machine will print it out for your

records. If you forget the passcode and have kept no record, contact your Sharp dealer.

Confidential Operations

Clearing a passcode

CONFIDENTIAL

Press (flip up the Rapid Key

overlay if it is down) and then .

Enter the 2-digit number that identifies the mailbox you want to clear.

Enter the 4-digit passcode of the mailbox with the numeric keys.

Press .

Z/<

START/ ENTER

Display:

4:CONF. CODE CLEAR ENTER BOX # (00-99)

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 115 to see which mailbox has received the document, and then follow the steps below to print out the document.

Press (flip up the Rapid Key

overlay if it is down) and .

CONFIDENTIAL

Z/<

Display:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

Enter your confidential passcode.

Press .

START/ ENTER

• Printing will begin. After printing, the document will be erased from memory.

Polling

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive documents

consecutively from a group of fax machines (this is called "Serial Polling"; a maximum of 154 fax machines can be polled in one operation).

Polling

Press and then .

Dial the number(s) of the fax machine(s) you want to poll using one (or more) of the following methods:

Display:

6: SERIAL POLL. MODE ENTER STATION #

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits, press to complete the entry.)

SPEED DIAL

START/ ENTER

• Press one or more Group Keys.

• Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

STOP

START/ ENTER

Functions

5. Special

Press . Reception will begin.

START/ ENTER

Polling

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained on page 65.)

♦ Make sure no documents are in the feeder before you press the Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a document

to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling is initiated, the polling machine will receive all documents stored.

♦ If you allow polling only once, the document(s) will be automatically cleared

from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section,

Load the document.

Set the reception mode to AUTO (press , and ).

Press and then .

Clearing a document

Display:

7:MEMORY POLL MODE ENTER #(1-2, , )

1 1

Polling

Press to select SET.

1:MEMORY POLL SET 1=1 TIME, 2=REPEAT

• If another document has already been

stored, press to select APPEND, and go to Step 6.

Press to allow polling only once, or to allow polling an unlimited number of times.

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

1 2

RESOLUTION

START/ ENTER

CONTRAST

START/ ENTER

• The document will be scanned into memory, and your fax will go on polling

standby.

Clearing a document

To clear a memory poll document from memory, follow the steps below:

Functions

5. Special

Press and then .

Press to select CLEAR.

Press to clear the documents.

START/ ENTER

Display:

7:MEMORY POLL MODE ENTER #(1-2, , )

2:MEMORY POLL CLEAR PRESS START TO CLEAR

Polling

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your fax’s list

of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as explained in

Entering Your Name and Fax Number

♦ A System number has been programmed in the polling fax machine which

matches your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the polling fax machine which

matches your fax’s System number.

System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine.

in Chapter 1.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8 as explained on page

108.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press , , , .

Press to set a number.

(Press to clear a number.)

Display:

02:PASSCODE # MODE 1=SET, 2=CLEAR

1:PASSCODE SETTING ENTER # (01-10)

Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5.

Enter the fax number (max. 20 digits) by pressing the numeric keys.

Polling

Press .

Return to Step 3 to enter (or clear) another number, or press repeatedly to return to the date and time display.

START/ ENTER

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers.

Press , , , .

Press to program the System number.

(To clear the System number, press and go to Step 4.)

Display:

07:SYSTEM # MODE 1=SET, 2=CLEAR

1:SYSTEM # SET ENTER 4 DIGITS

STOP

Functions

5. Special

Enter the number (4 digits) with the numeric keys.

Press .

START/ ENTER

Polling

Press repeatedly to return to the date and time display.

STOP

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.

Press , , , .

Press to program an ID number.

(Press to clear an ID number.)

Storing: Enter a number from 1 to 5. This number identifies the ID number you will enter in the next step.

Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5.

Display:

06:ID # MODE 1=SET, 2=CLEAR

1:ID CODE # SET ENTER # (1-5)

Enter the ID number (4 digits) by pressing the numeric keys.

Press .

Return to Step 3 to enter (or clear) another number, or press repeatedly to return to the date and time display.

START/ ENTER

STOP

Timer Operations

The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance.

You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed.

DOCUMENT

Note: cannot be used for a timer transmission.

Initial procedure

To store a timer job, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific job you want to store (see the following pages).

M/?

Press . (Flip up the Rapid Key overlay if it is down.)

Press to select SET.

Enter a number as follows to select the desired operation (or scroll to

the desired operation with or and press ).

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

TIMER

X/>

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Display:

TIMER MODE 1=SET, 2=CLEAR

START/ ENTER

Functions

5. Special

Timer Operations

Press to select A.M. or to select P.M.

Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours):

Sunday

Monday

Tuesd ay

Wednesday

Thursday

Friday

Saturday

Press and go to the specific procedure for your operation (see the following pages).

START/

ENTER

Transmission

(Continued from

Dial the receiving machine using one of the following methods:

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

• Enter a full fax number with the numeric keys.

Press .

START/ ENTER

SPEED DIAL

START/ ENTER

Initial procedure

Timer Operations

RESOLUTION

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

CONTRAST

START/ ENTER

• The document will be scanned into memory.

Confidential transmission

START/ ENTER

Initial procedure

(Continued from

Enter the mailbox number (2 digits). (Go directly to Step 9 if the receiving machine does not have mailboxes.)

Press .

Dial the receiving machine using one of the following methods:

Functions

5. Special

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

SPEED DIAL

digits, press to complete the entry).

START/ ENTER

• Enter a full fax number with the numeric keys.

Press .

START/ ENTER

Timer Operations

RESOLUTION

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

CONTRAST

START/ ENTER

• The document will be scanned into memory.

Polling

(Continued from

Dial the machine to be polled using one of the following methods:

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

• Enter a full fax number with the numeric keys.

SPEED DIAL

START/ ENTER

Initial procedure

Press .

START/ ENTER

Serial Polling

(Continued from

Dial the machines to be polled using one or more of the following methods:

• Press one or more Rapid Keys.

Initial procedure

Timer Operations

• Enter one or more Speed Dial numbers, pressing before each

SPEED DIAL

number. (If you enter less than 2 digits for a Speed Dial number, press

START/

to complete the entry.)

ENTER

• Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

START/ ENTER

STOP

Broadcasting

(Continued from

Initial procedure

START/ ENTER

Functions

5. Special

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

START/

to complete the entry.)

ENTER

SPEED DIAL

• Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

• Press one or more Group Keys.

START/ ENTER

Timer Operations

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

START/

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

ENTER

RESOLUTION

CONTRAST

START/ ENTER

STOP

START/ ENTER

• The document will be scanned into memory.

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow the steps below.

♦ You will need to know the number assigned to the operation in order to

cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 115.)

Press (flip up the Rapid Key

overlay if it is down) and then .

Enter the 2-digit number assigned to the operation.

Press .

Press repeatedly until you return to the date and time display.

TIMER

X/>

START/ ENTER

STOP

Display:

2:TIMER COMM. CLEAR ENTER #(01-59)

Batch Transmission

Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.

Note: If the telephone billing function is turned on, the batch transmission function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs explained in

Entering and Using Programs

procedure, select “Batch transmission”.

on page 85. In Step 10 of the initial

Clearing a Batch Key

To clear a Batch Key, follow the procedure on page 92.

Storing documents for transmission

Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch.

♦ If no jobs have been stored under a Batch Key when the time for

transmission arrives, transmission will not take place.

Load the document (s).

• SEND READY will appear in the

display.

Functions

5. Special

Batch Transmission

Press the appropriate Batch Key.

• After scanning, the message number

assigned to your document will appear

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

/ ^ / / \ ; / :

SHIFT

Space

in the display.

Press .

STOP

• The document will be transmitted at the designated time along with any

other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory.

Canceling a document stored for batch transmission

If necessary, you can cancel a document stored for a batch transmission before transmission takes place. To do so, you will need to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch

Transmission List (see page 115).

Press the Batch Key in which the document you want to clear has been stored.

- . / , DEL

• Make sure no documents are in the feeder.

Enter the 3-digit message number assigned to the document.

Press .

START/ ENTER

Entering and Using Programs

If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key.

♦ Any Rapid Key which is not already programmed as a Rapid Key or a

Group Key can be used as a Program Key.

♦ You can include a timer setting in the program to have the operation

performed automatically at a selected time.

♦ To clear a mistake in the procedures that follow, press .

STOP

Initial procedure

To program a Program Key, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages).

Press , and .

Press to select SET.

Select a Program Key by pressing any

Rapid Key that has not yet been programmed.

Enter a name for the program by pressing the letter entry keys (see Step 5 on page 25). (Maximum of 20 characters.)

If you don’t want to enter a name, go directly to Step 5.

Display:

1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR

1:PROGRAM SET PRESS PROGRAM KEY

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Functions

5. Special

Press .

START/ ENTER

Entering and Using Programs

If you want to include a timer setting, enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

(If not, go directly to Step 9.)

Press to select A.M. or to select P.M.

Enter a number as follows to select the day of the operation (skip this step if the operation will be performed within the next 24 hours):

Sunday

Monday

Tuesd ay

Wednesday

Thursday

Friday

Saturday

Press .

Enter a number as follows to select the desired operation (or scroll to

the desired operation with or and press ).

START/ ENTER

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Batch transmission (only possible if a timer setting was made)

Memory Polling (only possible if a timer setting was not made)

Entering and Using Programs

Go to the specific procedure for your operation (see the following pages).

Transmission

(Continued from

Dial the receiving machine using one of the following methods:

Initial procedure

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

SPEED DIAL

digits, press to complete the entry).

START/

ENTER

• Enter a full fax number with the numeric keys.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

If you want the document to be sent through memory, press .

START/ ENTER

RESOLUTION

CONTRAST

START/ ENTER

Functions

5. Special

If you want the document to be sent directly from the feeder, press

DOCUMENT

. (This is not possible if you included a timer setting.)

M/?

STOP

Press repeatedly until you return to the date and time display.

Entering and Using Programs

Confidential transmission

(Continued from

Enter the mailbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.)

Press .

Dial the receiving machine using one of the following methods:

START/ ENTER

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

SPEED DIAL

START/ ENTER

Initial procedure

• Enter a full fax number with the numeric keys.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

START/ ENTER

RESOLUTION

CONTRAST

START/ ENTER

If you want the document to be sent through memory, press .

If you want the document to be sent directly from the feeder, press

DOCUMENT

. (This is not possible if you included a timer setting.)

M/?

Press repeatedly until you return to the date and time display.

STOP

START/ ENTER

Polling

Entering and Using Programs

(Continued from

Dial the machine to be polled using one of the following methods:

Initial procedure

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

SPEED DIAL

digits, press to complete the entry).

START/

ENTER

• Enter a full fax number with the numeric keys.

Press .

Press repeatedly until you return to the date and time display.

START/ ENTER

STOP

Serial Polling

(Continued from

Initial procedure

Functions

5. Special

Dial the machines to be polled using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

START/

to complete the entry.)

ENTER

SPEED DIAL

• Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

• Press one or more Group Keys.

START/ ENTER

Entering and Using Programs

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

Press repeatedly until you return to the date and time display.

START/ ENTER

STOP

Broadcasting

(Continued from

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

START/

to complete the entry.)

ENTER

Initial procedure

SPEED DIAL

• Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

• Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

START/ ENTER

STOP

START/ ENTER

Entering and Using Programs

RESOLUTION

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly until you return to the date and time display.

START/ ENTER

STOP

CONTRAST

START/ ENTER

Batch transmission

(Continued from

Dial the receiving machine using one of the following methods:

• Press a Rapid Key.

• Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

• Enter a full fax number with the numeric keys.

SPEED DIAL

START/ ENTER

Initial procedure

Functions

5. Special

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly to return to the date and time display.

START/ ENTER

RESOLUTION

START/ ENTER

STOP

CONTRAST

START/ ENTER

Entering and Using Programs

Being Polled (Memory polling)

(Continued from

Press to allow polling only once, or to allow polling an unlimited

1 2

Initial procedure

number of times.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly until you return to the date and time display.

START/ ENTER

RESOLUTION

START/ ENTER

STOP

CONTRAST

START/ ENTER

Clearing a Program Key

To clear a Program Key, follow these steps:

Press , and .

Press to select CLEAR.

Press the Program Key you want to

clear.

1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR

2:PROGRAM CLEAR PRESS PROGRAM KEY

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30 Caps Lock

Z / < X / > C V B N / * M / ? @ .com

Display:

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Entering and Using Programs

Press .

Press repeatedly until you return to the date and time display.

START/ ENTER

STOP

Using a Program Key

Follow the steps below to perform a programmed operation.

If this is a transmission operation or memory polling operation, load the

document.

Press the appropriate Program Key.

01 02 03 04 05 06 07 08 09 10

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

11 12 13 14 15 16 17 18 19 20

SYMBOL

A /|S D F G / { H / } J / [ K / ] L / +

21 22 23 24 25 26 27 28 29 30

Caps Lock

Z / < X / > C V B N / * M / ? @ .com

31 32 33 34 35 36 37 38 39

SHIFT

/ ^ / / \ ; / :

Space

- . / , DEL

Functions

5. Special

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see

batch transmission

Press the Program Key.

Press .

START/ ENTER

on page 84.

Canceling a document stored for

Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.

♦ The machine will automatically sort the pages into the correct order (front of

1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦ Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out.

Load the document (s).

• Make sure the page(s) are front face

down, with the first page on the bottom.

• SEND READY will appear in the

display.

DUPLEX SCAN

Press and then .

Perform all steps of the desired copy or memory transmission.

When all pages of the document have been scanned, turn the stack over (do not change the page order) and load it again.

Press .

START/ ENTER

START/

ENTER

Print Hold

The Print Hold function is used to hold received faxes in memory instead of printing them as they are received. To print the faxes, the programmed Print Hold code must be entered.

To use the Print Hold function, program a Print Hold code as explained below and then activate the Print Hold function as explained on the following page.

Programming the Print Hold code

Follow the steps below to program a Print Hold code.

Print Hold

PRINT HOLD

Press .

Press the numeric keys to enter the desired Print Hold code (any 4-digit number).

Press .

START/ ENTER

Display:

PRINT HOLD ENTER #(1-4, , )

2:PRT. HOLD CODE SET ENTER PASSCODE #

• The machine will print out the Print Hold code for your records.

• In the event that you forget the code and have kept no record, contact your

Sharp dealer.

Functions

5. Special

Print Hold

Activating the Print Hold function

Once you have programmed a Print Hold code, follow the steps below to activate the Print Hold function.

♦ A Print Hold code must be programmed before the Print Hold function can

be activated.

PRINT HOLD

Press .

Press to select YES.

Display:

PRINT HOLD ENTER #(1-4, , )

4: ACTIVATE PRT. HOLD 1=YES, 2=NO

Printing received faxes

When the Print Hold function is activated, RCVD PRINT HOLD FAX will appear in the display when a fax has been received to memory. Follow the steps below to print the fax (or faxes).

Display:

PRINT HOLD ENTER #(1-4, , )

1:HOLD DATA PRINT ENTER PASSCODE #

Press .

PRINT HOLD

Press the numeric keys to enter the Print Hold code.

Press .

START/ ENTER

• The received fax will print out.

Turning off the Print Hold function

In the event that you need to turn off the Print Hold function, follow the steps below.

♦ The Print Hold function cannot be turned off if a received fax is being held

in memory by the Print Hold function. First print the fax and then turn off Print Hold.

Print Hold

PRINT HOLD

Press .

Press to select NO.

Press the numeric keys to enter the Print Hold code.

Press .

START/ ENTER

Display:

PRINT HOLD ENTER #(1-4, , )

4: ACTIVATE PRT. HOLD 1=YES, 2=NO

PRT. HOLD CODE= ENTER PASSCODE #

Functions

5. Special

Print Hold

Clearing the Print Hold code

Follow the steps below if you need to clear the Print Hold code.

Note: To clear the Print Hold code, the Print Hold function must first be turned off as explained on the previous page.

PRINT HOLD

Press .

Press the numeric keys to enter the Print Hold code.

Press .

START/ ENTER

Display:

PRINT HOLD ENTER #(1-4, , )

3:PRT. HOLD CODE CLR ENTER PASSCODE #

Sharp FO-4450 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual